GITY OF City of Lauderdale Lakes Office of the City Clerk 6 4300 Northwest 36 Street - Lauderdale Lakes, Florida 33319-5599 DALE (954) 535-2705 - Fax (954) 535-0573 We Care CITY COMMISSION WORKSHOP MINUTES City Commission Chambers April 7, 2025 5:00 PM 1. CALL TO ORDER Mayor Edwards Phillips called the. April 7, 2025, City Commission Workshop to order at 5:00 p.m. 2. ROLL CALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Tycie Causwell Commissioner Easton Harrison Commissioner Karlene Maxwell-Williams Commissioner Sharon Thomas ALSO PRESENT Acting City Manager Ericka Lockett City Attorney Sidney Calloway Deputy City Clerk Pav Benasrie-Watson City Staff 3. DISCUSSION REVIEW OF THE APRIL 8, 2025 CITY COMMISSION MEETING AGENDA CONSIDERATION OF ORDINANCES ON SECOND READING Item 8.A. ORDINANCE 2025-006 AMENDING THE DUTIES OF THE HISTORIC PRESERVATION BOARD Mr. Calloway stated that this ordinance allows the Historic Preservation Board to amend their duties to allow them to investigate and provide recommendations to the City Commission relative to properties that they believe are historic or have an archeological or cultural background of significance. Their recommendations and reports to the commission, would also have to be consistent with using the standards that are outlined in the Broward County code. Approval would then allow the city commission to authorize an actual application to Broward County for any property the city deems would be subject to an application that has been recommended by the Historic Preservation Board. There was no discussion on this item. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA Item 9.A. RESOLUTION 2025-047 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT TO PROCURE PRINTING AND MAILING SERVICES BETWEEN THE CITY OF LAUDERDALE LAKES ("CITY") AND TROPICAL MAILING SOLUTIONS LLC. Aazam Piprawala, Procurement Manager, stated out of three vendors, Tropical Mailing Services, was the most favorable in procuring services for the printing and mailing of the Lakes Newsletter. Their services will only be used for two more quarters. Following the last quarter, an official solicitation will go out for printing and mailing services. Vice Mayor Causwell asked if this vendor will be allowed to bid. Mr. Piprawala stated that vendor will be allowed to bid. CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA Item 10.A. RESOLUTION 2025-056 APPROVING USE OF THE CITY'S LOGO FOR FARM SHARE DRIVE REQUESTED BY BROWARD COUNTY COMMISSIONER HAZELLE ROGERS There was no discussion on this item. Item 10.B. RESOLUTION 2025-057 AUTHORIZING ACTING CITY MANAGER'S COMPENSATION AND BENEFITS City Attorney Calloway stated that City Clerk, Venice Howard, was appointed as the Acting City Manager by the Mayor and Commission. This resolution fixes the salary and compensation for the Acting City Manager. She will be receiving the previous City Manager's salary and benefits. Commissioner Maxwel-Williams asked if the amounts can be increased and decreased. Mr. Calloway stated that the Mayor and Commission can increase and decrease the amounts and the benefits as they deem. Commissioner Harrison stated that he finds the salary and compensation to be fit in the interim. Commissioner Maxwel-Wiliams stated that she is in favor of the Acting City Manager receiving the compensation and benefits of the previous City Manager. Mayor Edwards Phillips stated that she is in favor of the Acting City Manager receiving the compensation and benefits as mentioned in the resolution. Item 10.C. RESOLUTION 2025-058 AUTHORIZING AND DIRECTING THE CITY ATTORNEY TO REPRESENT THE CITY'S LEGAL INTERESTS IN PROSECUTING DESIGNATED CODE ENFORCEMENT MATTERS BEFORE THE CITY'S SPECIAL MAGISTRATE Tanja McCoy, Development Services Director, stated that the Code Enforcement department will have the City Attorney's Office represent the City's legal interest in prosecuting designated code enforcement matters and outstanding liens before the City's Special Magistrate. Commissioner Maxwell-Williams asked if there will be an additional cost. Mr. Calloway stated that there are several complicated lien issues and safety issues that he will be assisting the City with under the direction of the City Commission. Item 10.D. RESOLUTION 2025-059 PROVIDING FOR THE CITY ATTORNEY TO ASSIST WITH RESOLVING CURRENT LARGE OUTSTANDING CODE ENFORCEMENT LIENS Ms. McCoy stated that there are four properties that have had long and outstanding liens for many years. She is allowed to give 10% off and because of the large amounts the City Attorney's Office assistance is being requested. Commissioner Thomas stated that she is frustrated that the liens have been not dealt with for SO many years. Mayor Edwards Phillips asked if the properties were notified of the liens. Ms. McCoy stated that she has worked with two of the properties to bring them into compliance and now that they are, the liens have to be brought into compliance. City Attorney Calloway stated Bristol Court property has over $1 million in liens, Marketplace Plaza has approximately $600,000 and the Levy Property has almost $700,000. To collect on the liens, one has to negotiate firmly and go to court if needed. The owners have allowed the liens to accrue daily as they failed to comply with the code. Item 10. E. RESOLUTION 2025-060 APPROVING USE OF THE CITY'S LOGO FOR THE WOMEN OF VETERANS AFFAIRS INC. (WOVA) GARAGE SALE EVENT (SPONSORED BY COMMISSIONER MAXWELL-WILLAMS) There was no discussion on this item. 4. DISCUSSION OF PROPOSED ORDINANCE(S) 5. ADDITIONAL WORKSHOP ITEMS A. DISCUSSION REGARDING MEN'S HEALTH AND WELLNESS EXPO (SPONSORED BY COMMISSIONER HARRISON) 6 P.M. TIME CERTAIN Commissioner Harrison introduced Samantha Sookraj who provided an update on the budget. Some of associated costs are for the flyers, the DJ and her consultant fee. Vice Mayor Causwell asked if this was Commissioner Harrison's initiative. Commissioner Harrison stated that it was not his initiative but he would like it to be a City of Lauderdale Lakes event. He said that he would like to hire the consultants sO the event can be properly advertised and promoted for a great turnout. Vice Mayor Causwell asked if the event was budgeted for FY2025. Bobbi Williams, Financial Services Director, stated that this event has not been budgeted for the FY2025. Vice Mayor Causwell stated the current climate is very hard right now and inquired as to the anticipated cost of the event. Ms. Sookraj stated that it will be at least $10,000 and she will be looking for sponsors and partnerships to offset some of the costs. Mr. Dale Holness commended Commission Harrison for presenting this initiative and spoke of the need for such an event in the community. He committed to sponsor $500 and will work on raising more money to support the cause. Commissioner Thomas stated many men do not take care of themselves and it is vitally important that they do. She asked Commissioner Harrison if he can make any contributions from his initiative towards this event, Commissioner Harrison stated that he will can contribute $2000-$3000 from his initiative to this event. He will not have his picture promoting the event as he would like it to be a City event. Discussion ensued amongst the City Commission regarding the associated costs for event and where the sponsorships may come from. B. DISCUSSION REGARDING CONGRESSWOMAN SHEILA CHERFLUS.MCCORMICK DISTRICT MOBILE OFFICE IN THE CITY OF LAUDERDALE LAKES Edward Mejia of Congresswoman's Cherilus-McCormcks Office stated that she would like the City Commission's consideration to add a mobile office at the City of Lauderdale Lakes scheduled for the third Tuesdays of each month: April 15th, May 20th, and June 17th, from 4:00 p.m. to 6:00 p.m. The request is for two parking spaces: one parking space is needed for a tent and one for a van. Their mobile van service will assist anyone with needs related to a federal agency. Commissioner Thomas stated that it is important to have this type of initiative on hand as it is great for them to come into the community. Commissioner Vaxwell-Williams asked for a resolution for this item. Mr. Calloway stated that a golden rod resolution can be created for this item, however, it must be by anonymous consent. C. DISCUSSION REGARDING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERDALE LAKES FOR SURTAX- FUNDED MUNICIPAL TRANSPORIATION RELATED TO THE NW 36TH TERRACE IMPROVEMENTS PROJECT Ron Desbrunes, Public Works Director, stated that on September 11, 2018, the City Commission approved Resolution #2018-083 authorizing the execution of an Interlocal Agreement (ILA) with Broward County to provide funding for transportation and premium transit projects identified in the MPO's commitment 2045 MTP (Metropolitan Transportation Plan), the 5 year TIP (Transportation Improvement Program) and municipal roadway Capital Improvement Projects (CIP) that will improve safety, reduce congestion and advance multimodal mobility options for residents and visitors. The NW 36th Terrace Improvement project was submitted for consideration and was approved as part of Cycle 1. The project, located on NW 36th Terrace (South of Oakland Park Boulevard to NW 38th Avenue), consist in the installation of landscaping and median improvements, sidewalk, bike lane, traffic calming and drainage improvements. The funding phase recommended by the Oversight Board is in the amount of $863,663 which will cover costs for construction of this project. This agreement expires on December 31, 2026 and may be renewed for up to 2 additional one (1) year term by written approval of the Project Manager and the County Administrator. This project will enhance the community and reduce traffic safety concerns for adjacent community. Vice Mayor Causwel stated that she very happy about this as she walks in the area. Commissioner Thomas asked if a bike lane could be added. Mr. Desbrunes stated that he will look into the request as it may cause a delay but he will certainly follow-up with the County. D. DISCUSSION REGARDING RENTAL PROPERTIES REGISTRATION. AND FEE STRUCTURE (SPONSORED BY MAYOR EDWARDS PHILLIPS) Ms. McCoy stated that the City is trying to identify rental properties that have not been registered. The City's code requires a $75 fee where the Code Compliance Officers inspects the rental properties to make sure they meet the rental code. Commissioner Thomas asked with the current climate where there may be several people living in the same home, how is the City identifying properties that are not registered. Ms. McCoy stated that the City is not able to get every rental property, however, Code Compliance is able to identify the properties where there may be issues when the properties has not been properly registered. Mayor Edwards Phillips asked about investors renting out the properties that are not registered. Ms. McCoy stated that they can look on websites to see what properties are being rented and if they are registered or not. E. DISCUSSION REGARDING AMENDING & REINSTATING THE SWIM CENTRAL AGREEMENT BETWEEN THE CITY OF LAUDERDALE LAKES AND BROWARD COUNTY Vincent Mullen Jr, Assistant Director of Parks and Human Services, stated that Broward County runs a SWIM Central program to provide swimming lessons and water safety instruction and education to residents of Broward County. The City and Broward County entered into an agreement for water safety instruction and education on August 16, 2006 (the "Original Agreement"). The term of the original agreement began on October 1, 2006, and automatically renews each year. The parties desire to amend the original agreement by fully restating the terms into this new agreement, which incorporates the results of their discussions and agreements on revised terms and which, when entered into, will completely supersede the original agreement. The amendment will allow an increase in compensation for each child that attends. Vice Mayor Causwell asked how many children will be served. Mr. Mullen stated that 180 students are served. Commissioner Harrison asked what can the City do to bring lessons to residential pools. Mr. Mullen stated that the grant is only for City pools, not residential pools. F. DISCUSSION REGARDING THE PROCESS AND PROCEDURE FOR HIRING A NEW CITY MANAGER (SPONSORED BY MAYOR EDWARDS PHILLIPS) Mayor Edwards Phillips stated that it is important to hire a permanent city manager. Commissioner Harrison stated that the community is waiting and he believes that the search could be limited to the State of Florida. Vice Mayor Causwell she would not like any limitations to finding a City Manager. She stated the community would like a diligent search done. Commissioner Maxwel-Williams stated that a consultant should be hired to assist with the search for a City Manager. Mayor Edwards Phillips stated that she believes that a consultant should be hired and the search should not be confined to just the South Florida area. City Attorney Calloway stated that he could do some research if needed for a consultant. D'Andrea Giddens-Jones, Human Resources and Risk Management Director, stated that the City would have to go through the procurement process and then a bid would go out for services. Vice Mayor Causwell asked about the time frame for procurement. Bobbi Williams, Director of Financial Services, stated that the procurement process could take about 90 days. It could be done faster through piggyback contracts for executive firms who can assist with the hiring process. Consensus was made for a list of piggyback contracts from the Financial Services and a list of firms from the City Attorney's Office be given to the City Commission for review. G. DISCUSSION REGARDING STREET ADVERIISEMENT SIGNS (SPONSORED BY MAYOR EDWARDS PHILLIPS) Mayor Edwards Phillips spoke of the street advertisement signs that are located all over the city which pop up back one they come down. Ms. McCoy stated that the snipe signs are not allowed in the city but has become a nuisance for many cities. The City of Jacksonville has been identifying the businesses who are placing the signs and fining them. She would like the City of Lauderdale Lakes to do the same with the help of the City Attorney. City Attorney Calloway stated the Code would have to be amended to include the enforcement of taking such matters to al hearing. H. DISCUSSION REGARDING CODE ENFORCEMENT POSITIONS Ms. McCoy stated that the division currently has four code enforcement officers. One is a seasoned and the two trainees will be on their own by the end of the month after they have attended their training. Vice Mayor Causwell asked how many of the officers can write a citation. Ms. McCoy stated that only one of the officers can write a citation. She stated that there was a lack of applicants for the positions sO she created a training program for officers. 6. REPORTS A. PETITIONS FROM THE PUBLIC 7. ADJOURNMENT Being that there was no other business to come before the City Commission, the workshop adjourned 7:00 p.m. EDWARDS SEAL VERONICA PHILLIPS, MAYOR OF CITY OF LAUDERDALE & LAKES ATTEST: PORATED Fhuh Gangr A abm PAVITRI BENASRIEWWATSON, CMC, DEPUTY CITY CLERK