% 5 CITY OF ARCHER A RCHER Mayor: Fletcher Hope Vice-Mayor: Iris Bailey Commissioners: Kathy Penny, Joan White, Marilyn Green Interim City Manager: Deanna Alltop April 28, 2025 6:00 P.M. CITY COMMISSION ARCHER CITY HALL MEETING PRAYER CALL TO ORDER PLEDGE OF ALLEGIANCE ADDITIONS OR DELETIONS TO THE AGENDA ADOPTION OF AGENDA I. Public Comment As part ofthe Commission 's public outreach, we invite Archer residents and the members ofthe public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time ofthree (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. Please be courteous to others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank you for your cooperation. The Commission is here to serve you. II. Old Business Agenda Item 1: Speed Bumps Agenda Item 2: Cleaning Company Quotes for City Hall and Archer Community Center Agenda Item 3: Quotes to Strip and Wax Floors at the Archer Community Center 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 III. New Business Agenda Item 1: Resolution No 2025-15, Amendment to the Traffic Signal Maintenance Agreement with the State of Florida Department ofTransportation Agenda Item 2: Citizen Advisory Committee Discussion Agenda Item 3: Fee Waiver Request, Archer Church of God in Christ-Maddox Park, May 4th, 2-6j pm, National Day of Prayer Agenda Item 4: Sensus AutoGun Purchase- Core & Main IV. Public Comment Period As part ofthe Commission 's public outreach, we invite. Archer residents and the members of the public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time oft three (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. Please be courteous of others and refrain from using language that would be considered insulting, offensive, or insensitive. Thankyouf for your cooperation. The Commission is here to serve you. V. Adjournment 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ATY % CITY OF ARCHER 5 2 aDs0i - RCHER ESTABLISHED 1842 Tabled Items 1. Resolution No 2025-04, Agreement Between the City of Archer and Online Information Services, Inc.-tabled until the July 14th meeting from the February 10th meeting. 2. Fraud Hotline-Register for Services, Terms of Use and Test Examples-tabled until the July 14th meeting from the January 27th meeting. 3. Cleaning Company Quotes for City Hall and Archer Community Center, tabled until April 28th meeting from the April 14th meeting. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 % - aoi CITY OF ARCHER A RCHER II. Old Business Agenda Item 1: Speed Bumps Staff Recommendation: Commissioner White & Calvin went around the city to investigate the speed bumps. On 168th st. the bolts are coming out and one side is coming up. 134th and depth is the one mentioned above. Calvin called John and Steve to have it removed immediately. Corner of Depot is coming up. This is the middle of 3 speed bumps in close proximity. 170th bolts up because of being modified. North 170th coming up. The East end of 127th Ave is coming up. City Hall: Several bolts are above the bump's level. I am concerned about what they will do to the tires. Staff recommend that the speed bumps above be removed and not replaced. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 PROFESSIONAL MANUFACTURERS Home News How Long Do Rubber Speed Bumps Last? How Long Do Rubber Speed Bumps Last? Date: 2025-02-06 Table of Contents : .Average Lifespan of Rubber Speed Bumps 2. Factors" That Affect the Lifespan of Rubber Speed Bumps 2.1. 1Material Quality 2.2,2. Traffic Volume and Load 2,3. 3. Weather Conditions 2,4. 4. Installation Quality 3. Comparing Rubber Speed Bumps to Other Materials 4. How to Extend the Lifespan ofl Rubber Speed Bumps 5. Conclusion 6.1 Need High-Quality Rubber Speed Bumps for Your Project? Rubber speed bumps are widely used: inj parking lots, residential areas, and commercial properties to control vehicle speeds and enhance road safety. However, one oft the most common concerns for] property owners and facility managers is their longevity. How long do rubber speed bumps last? In this article, we will explore the factors that affect their lifespan and how to maximize their durability. Average Lifespan of Rubber Speed Bumps On average, rubber speed bumps last between 3 to 10 years, depending on various factors such as material quality, installation conditions, and maintenance. Compared to asphalt or concrete speed bumps, rubber options are more flexible, resistant to cracking, and environmentally friendly, but they still require proper care to ensure longevity. Factors That Affect the Lifespan of Rubber Speed Bumps 1. Material Quality High-quality rubber with UV resistance and durable polymers lasts longer than cheaper alternatives. Recycled rubber speed bumps are mo re eco-friendly but may wear out faster than those made from virgin rubber. 2. Traffic Volume and Load Areas with heavy traffic, including trucks and buses, can reduce the lifespan of rubber speed bumps. Inl low-traffic areas, rubber speed bumps tend to last much longer, 3. Weather Conditions Exposure to extreme temperatures, direct sunlight, rain, and snow can impact rubber durability. UVe exposure can cause: fading and brittleness over time, while freeze-thaw cycles may weaken the material. 4.1 Installation Quality Proper installation with secure anchoring bolts ensures the speed bumps remain in place. Poorly installed speed bumps may loosen, leading to quicker wear and tear. Comparing Rubber Speed Bumps to Other Materials Material Average Lifespan Pros Cons Can degrade with UV exposure and Rubber 3-10 years Flexible, easy to install, cost-effective heavy loads Plastic 5-7years Lightweight, resistant to weather Less durable under heavy traffic Requires professional installation, Asphalt 10 - 20: years Durable, suitable for high-traffic areas cracks over time Expensive, difficult to install, harsh on Concrete 15 25: years Extremely durable, low maintenançe vehicles How to Extend the Lifespan of Rubber Speed Bumps To maximize the durability of rubber speed bumps, consider the following tips: Choose High-Quality Materials: Invest in UV-resistant and heavy-duty rubber speed bumps. Ensure Proper Installation: Use high-quality anchors and follow manufacturer guidelines. Perform Regular Maintenance: Inspect for loose bolts and replace worn-out parts as needed. Conclusion Rubber speed bumps are an excellent choice for slowing down traffic in various environments. With proper installation and maintenance, they can last anywhere from 3 to 10 years. While they may not be as long-lasting as concrete or asphalt, their flexibility, ease of installation, and cost-effectiveness: make them a preferred option for many businesses, municipalities, and property owners. Need High-Quality Rubber Speed Bumps for Your Project? As a trusted supplier of! Chigh-qualilyspeed) bumps. we offer durable, weather-resistant rubber speed bumps designed to withstand heavy traffic and harsh environmental conditions. Contact us today to learn more about our speed bump options. Share: Prev: Whati is Electrical Waring. Tape? Next: Types ofs Solar Street] Lights: Whichi is Right for You? RELATED Whatisthe Purpose of Traffic Cones? How Muchl Do Traffic Barrels Cost? Pricing Guide Whatis Waring Tape UsedFor? Whati is Plastic Chain Used For? Whati isthe Lifeo ofthe Batteryinas Solar Street Light? Howt to Chooset thel Right Convex Mirror? Order Details: Order Number: 12061325611 Comments: Order Date: 12/6/2021 Order Username: daltopedlypfarcher.com Order Confirmation Email: altopedlyolarcner.com Credit Card Ending (XXXX): Credit Card Expiration: Purchase Order Number: Sold By: Billed To: Shipped To: Traffic Safety Store Charles Hammond Charles Hammond PO Box 1449 City of Archer City of Archer West Chester, PA 19380 17156 SW Archer Road 17156 SW Archer Road 800-429-9030 Archer, FL 32618 Archer, FL 32618 3524952880 3524952880 Purchased Items: Product Name Options Customized Quantity Unit Subtotal Number Price SBRHD6S 6'H Heavy-Duty 12" Steel Spikes - 20 $188.95 $3,779.00 Rubber Speed Asphalt or Gravel Bump Subtotal: $3,779.00 Shipping: $508.08 (via UPS FREIGHT) Tax: $0.00 Total: $4,287.08 S wwiraffcateystorecon - 800-429-9030 6' Clearline@ Recycled Rubber Speed Bump On Salevous save 17% regardless of quantity 6' Clearline Standard Duty Rubber Speed Bump With Five (5) 12" Steel Spikes $122.95 $122.95 $122.95 $147.40 $134.45 Quantity Quantity Quantity 4 1-25 26-74 75+ ckF Facts: - - 0 6'1 longx12"w wide x21 1/4"1 tall Five Mounting Holes Mounting Hardwarel Included Weightis approx. 50 Ibs, recycled rubber - MADE INT THE USA / ilableincluded Hardware: Gaivanized: Steel Spikes Asphalt or Gravel 5"Laga & Anchor Concrete or Asphalt oncrete Bolts Concrete Only 18" Galvanized! Steel Spikes Asphalt, Gravel or à Dirt Salvanized REBAR Spikes Asphalt, Gravel or No Hardware Option Item #:SBRCL6S MBesEMBtfon A The 6-foot rubber speed bump from Clearline safely slows car speeds to 21 to 5 mph. Five recessed bolt holes in the six foot rubber speed bump make it easy to install and remove. Made from recycled tires.Features Reflective yellow stripes and cats-eye reflectors to ensure visibility at night. Weighs approximately 50 Ibs and is 61 feet long, 12 inches wide, and the highest point on the speed bump is 2.25 inches tall. Includes mounting hardware. Meets Standards: ITE; FHWA MTY a CITY OF ARCHER A RCHER II. Old Business Agenda Item 2: Cleaning Company Quotes for City Hall and Archer Community Center Staff Recommendation: Approve the quotes from Crystal Clean MGT LLC for bi-weekly at City Hall and weekly at the Archer Community Center. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Estimate Crystal Clean MGT LLC Estimate Number: E250401844 11250 NE 60th St Estimate Date: Apr 01, 2025 Bronson, FL 32621 Payment Terms: Due On Receipt Office Phone: (352) 562-2420 Estimate Amount: 125.00 rystalansens/egmalcom Created By: Crystal Jansen Bill To Ship To City Of Archer City Of Archer Item # Item Name Quantity Unit Price Taxable Total City Hall Office This would consist of cleaning book shelf, meeting area, disinfecting all the chairs and table, clean light fixtures, door jams, base boards, 125.00 1721 1.00 125.00 front of cabinets doors, all desk, vacuum and mopping floors. Also cleaning the windows to the entrance oft thel building. Basically everything from the ceiling to the floor is cleaned. Subtotal: $: 125.00 Estimate Amount $1 125.00 Same Tagerdless OA SemsLe freguency price Estimate Crystal Clean MGT LLC Estimate Number: E250401846 11250 NE 60th St Estimate Date: Apr 01, 2025 Bronson, FL 32621 Payment Terms: Due On Receipt Office Phone: (352) 562-2420 Estimate Amount: 225.00 nstalonsens/egmail.on Created By: Crystal Jansen Bill To Ship To City Of Archer City Of Archer Item # Item Name Quantity Unit Price Taxable Total Community Center Deep clean community center. Cleaning all the light fixtures, 225.00 225.00 1719 1.00 bathrooms kitchen, baseboards, doors and door jams, all windows inside and out, and office area Subtotal: $225.00 Estimate Amount $ 225.00 From: Kenneth Stephens Cleaning Concepts Kennth Stephens Quote #108 7830 NE 190th Ave Williston Fla, 32696 Date: 4/5/2025 Phone: (352) 316-0573 Atten: Ms Deanna Archer City Hall 16870 SW 134t Ave Archer FL32618 Desription of Duties Prices Cleaning of Archer City Hall - Once-a-week: Clean foyer, conference room and $225.00 Restrroms(2) bi le ty Cleaning of Archer Community Center Oneea-week: Clean Restrooms, Sweep, $425.00 Mop all Floors. Brwweetly ifKitchen is need at the time of cleaning $75.00 Any questions regarding this Quote please contact Kenneth Stephens at above number. Thank you for your bustness!! boS to ml. Shphens, priciy 4b3 9:55 Spote rémsin she SamOA Action Pro Clean, Inc. Action 3500-E NW 97th Blvd. Gainesville, FL 32606 PrOClean 352.222.1058 Office@ActionProCleanfL.com BID FOR: City of Archer City Hall Building - Janitorial - WEEKLY Service 16870 SW 134th Avenue, Archer, FL 32618 ATTN: Deanna Alltop : DallopechyolArher.com : 352.495.2880 SERVICE SPECIFICATIONS - JANITORIAL Zone Scope of Work Service Frequency Offices/Work Areas/City Council Rm. Clean / Dust Horizontal Surfaces + Polish, Furniture WEEKLY Sanitize HIGH TOUCH Surfaces W Disinfectant Solution WEEKLY "Citys staffi is responsible for having desks cleared for cleaning NOTE Restrooms Clean & Disinfect Sink, Toilet, Urinals WEEKLY Clean Mirrors and Chrome/Fixture Surfaces WEEKLY Clean Dispensers + Refill/Replace Consumable Products WEEKLY Spot Clean Walls & Partitions ASNEEDED Kitchen / Kitchenette / Break Area Clean & Sanitize Kitchen Area + Tables & Counters WEEKLY Clean & Sanitize Microwave Inside and Out WEEKLY Clean & Sanitize Exterior of Appliances WEEKLY Wipe Faucets & Sink with Appropriate Sanitizer WEEKLY *Dirty dishes are the responsibility of City staff NOTE TRASH Empty Trash Receptacles & Replace Liners WEEKLY Clean Trash Receptacles ASNEEDED FLOORING Sweep & Mop Hard Surface Flooring : WEEKLY Vacuum All Carpeted Areas WEEKLY Vacuum All Walk-off Mats at Entrances/Exits WEEKLY ENTIRE SERVICE AREA, hallways, etc. Sanitize HIGH TOUCH Surfaces W Disinfectant Solution WEEKLY Entry Doors Sanitize TOUGH Surfaces/Handles + Clean Glass WEEKLY Glass & Windows Interior frame & sills WEEKLY Dust Chair Rail / Wall Molding ASNEEDED: Dust Picture Frames / Wall Hangings ASNEEDED Dust Blinds ASNEEDED Dust Return Air Vents ASNEEDED OTHER Provide Cleaning Supplies WEEKLY * Ail cleaning products to be supplied by Action ProClean: NOTE Cleaning Solutions, Dusters, Brooms, Mops, Buckets, etc. Restock All Consumable Products ASI NEEDED Communicate All Consumable Product Order Needs to Admin ASNEEDED Consumable products to be: supplied by City of Archer: NOTE Trash bags, paper towels, toilet paper,soaps/sanitzes, etc. TOTAL FOR JANTORIAL/CLEANING: 26-3s/Weeicly $1,041.00 / MONTH JANITORIAL DEEP CLEAN (TO START): 275.00 / ONE TIME NOTE: BIDS ARE GOOD FOR 30 DAYS FROM: SUBMITTAL DATE todatc. CIlxet ho respmnse Action Pro Clean, Inc. Action 3500-E NW 97th Blvd. Gainesville, FL 32606 PrôClean 352.222.1058 OMie@AtiomhoCeanflcom BID: FOR: City of Archer. Community Center Building Janitorial WEEKLY Service 16870 SW 134th Avenue, Archer, FL 32618 ATTN: Deanna Alltop : DaltopediyplAr.her.com : 352.495.2880 SERVICE SPECIFICATIONS JANITORIAL Zone Scope of Work Service Frequency Offices/Work Areas/City Council Rm. Clean / Dust Horizontal Surfaces + Polish Furniture WEEKLY Sanitize HIGH TOUCH Surfaces w Disinfectant Solution WEEKLY City staff is responsible for having desks cleared for cleaning NOTE Restrooms Clean & Disinfect Sink, Toilet, Urinals WEEKLY Clean Mirrors and Chrome/Fixture Surfaces WEEKLY Clean Dispensers + Refill/Replace Consumable Products WEEKLY Spot Clean Walls & Partitions ASNEEDED Kitchen / Kitchenette / Break Area Clean & Sanitize Kitchen Area + Tables & Counters WEEKLY Clean & Sanitize Microwave Inside and Out WEEKLY Clean & Sanitize Exterior of Appliances WEEKLY Wipe Faucets & Sink with Appropriate Sanitizer WEEKLY *Dirty dishes are the responsibility of Citystaff NOTE TRASH Empty Trash Receptacles & Replace Liners WEEKLY Clean Trash Receptacles ASNEEDED FLOORING Sweep & Mop Hard Surface Flooring WEEKLY Vacuum All Carpeted Areas WEEKLY Vacuum All Walk-off Mats at Entrances/Exits WEEKLY ENTIRE SERVICE AREA, hallways, etc. Sanitize HIGH TOUCH Surfaces W Disinfectant Solution WEEKLY Entry Doors, Sanitize TOUGH Surfaces/Handles + Clean Glass WEEKLY Glass & Windows Interior frame & sills WEEKLY Dust Chair Rail / Wall Molding ASNEEDED Dust Picture Frames / Wall Hangings ASNEEDED Dust Blinds AS NEEDED Dust Return Air Vents AS NEEDED OTHER Provide Cleaning Supplies WEEKLY * All cleaning products to be supplied by Action ProClean: NOTE Cleaning Solutions, Dusters, Brooms, Mops, Buckets, etc. Restock All Consumable Products AS NEEDED Communicate All Consumable Product Order Needs to Admin AS NEEDED Consumable products to be supplied by City of Archer: NOTE Trash bags, paper towels, toilet paper.soapsanitirers. etc. TOTAL FOR JANTORIAL/CIEANING: 3oo-So/ueekty $1,202.00 / MONTH JANITORIAL DEEP CLEAN (TO START): 400.00 / ONE TIME NOTE: BIDS ARE GOOD FOR 30 DAYS FROM SUBMITTAL DATE a % 2 a - CITY OF ARCHER A RCHER II. Old Business Agenda Item 3: Quotes to Strip and Wax Floors at the Archer Community Center Staff Recommendation: Approve the quote from Kenneth Stephens Cleaning Concepts. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 From: Kenneth Stephens Cleaning Concepts #103 Kennth Stephens Quote 7830 NE 190th Ave Williston Fla, 32696 Date: 3/14/2025 Phone: (352) 316-0573 Atten: Mr Calvin Robinson Archer Community Center Archer FI32618 Description of Service Prices Strip and Wax Floors Labor and Suplies. $1500.00 Price will go down after thelst deep Cleaning Strip Job. Floor will NOT be stripped everytime. To keep up and maintaine the floors we will come in as often as needed- $750.00 Scrub and Wax (you will need to supply the wax). Mop and Buff $375.00 Any questions regarding this Quote please contact Kenneth Stephens at above number. Thamk for bustness!!! you your Action Pro Clean, Inc. 3500-E NW 97th Blvd. Action Gainesville, FL 32606 ProClean 352.222.1058 Office@ActionProCleanFL.com BID FOR: City of Archer. Community Center Building Commercial Flooring_ Bi-ANNUAL Service 16870 SW 134th Avenue, Archer, FL 32618 ATTN: Deanna Alltop ; DaltopedhyplArhercom, ; 352.495.2880 SERVICE - COMMERCIAL FLOOR CLEANING SERVICE SPECS: Hard Surface Flooring - VCT / Strip, Deep Scrub & Wax AREA: Community Center - Large room and other rooms throughout SERVICE NOTES: Large Space VCT area to be stripped ofold wax, deep cleaned & re-waxed TOTAL PER SERVICE OCCURANCE: $1,770.00 *Vending machines or large appliances to be moved by customer PRIOR NOTE SERVICE SPECS: Hard Surface Flooring. Tile & Grout Deep Clean AREA: Bathrooms in the Community Center TOTAL PER SERVICE OCCURANCE: $225.00 "Tile cleaning fee waived for the first clean & will be rebid if not combined with VCT service going forward NOTE Dlo prAncher Conmency Cenber Buldins Bid for BAMNUAL Sernice RLDCRING. 0401:2025 Page 20f2 o 91 CITY OF ARCHER A RCHER III. New Business Agenda Item 1: Resolution No 2025-15, Amendment to the Traffic Signal Maintenance Agreement with the State of Florida Department ofTransportation Staff Recommendation: Approve Resolution No 2025-15. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO 2025 - 15 CITY OF ARCHER, FLORIDA A RESOLUTION OF THE CITY OF ARCHER, FLORIDA APPROVING THAT CERTAIN AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT WITH THE. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR MAINTENANCE OF CERTAIN HIGHWAY LIGHTING FACILITIES LOCATED IN THE CITY OF ARCHER; MAKING CERTAIN FINDINGS OF FACT IN SUPPORT OF THE CITY APPROVING SAID AMENDMENT; RECOGNIZING THE AUTHORITY OF THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AMENDMENT; DIRECTING THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AMENDMENT; REPEALING ALL PRIOR RESOLUTIONS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation (the "Agency") has made certain improvements to highway lighting facilities in the City of Archer (the "City"); and WHEREAS, the City and the Agency both desire that the City continue to maintain certain of said highway lighting facilities; and WHEREAS, the Agency previously entered into an agreement with the City (the "Original Agreement") whereby the Agency will compensate the City to perform certain maintenance to said highway lighting facilities; and WHEREAS, the Agency and the City desire to amend the Original Agreement by adapting the terms of the Amendment in the form attached hereto (the "Amendment") including the Exhibit A attached thereto related to fiscal year 2025-2026; and WHEREAS, approving the Amendment obligating the City to maintain said highway lighting facilities in the City in exchange for compensation for same is in the public interest and in the interests of the City; now therefore BE IT RESOLVED by the City Commission of the City of Archer, Florida: 1. Approving the Amendment obligating the City to maintain certain highway lighting facilities in the City in exchange for compensation from the Agency for same is in the public or community interest and for public welfare; and 2. In furtherance thereof, the Amendment in the form of the Exhibit attached hereto should be and is approved by the City Commission of the City of Archer; and 3. The Mayor of the City of Archer is the officer of the City duly designated by the City's Charter and Code of Ordinances to execute contracts and enforce such rules and regulations as are adopted by the City Commission of the City of Archer; and Page 1 of2 City of Archer, Florida State of Florida Department of Transportation Resolution 2025-15 Traffic Signal, Maintenance, and Compensation Agreement Amendment 4. The Mayor of the City of Archer is authorized and directed to execute on behalf of and bind the City to the terms of the Amendment; and 5. All prior resolutions of the City Commission of the City of Archer in conflict with this resolution are hereby repealed to the extent of such conflict; and 6. This resolution shall become effective and enforceable upon final passage by the City Commission of the City of Archer. APPROVED AND ADOPTED, by an affirmative vote of a majority of a quorum present of the City Commission of the City of Archer, Florida, at a special meeting, this 28th day of April, 2025. BY THE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, Interim City Manager APPROVED AS TO FORM AND LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney or Page 2of 2 Eyhibi - STATE OF FLORIDAI DEPARTMENT OF TRANSPORTATION TRAFFIC OPERATIONS 750-010-24a AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE 04/23 AND COMPENSATION AGREEMENT Page 1of1 CONTRACT NO. ARV06 FINANCIAL PROJECT NO. 41351718821 F.E.I.D. NO. F596002500008 AMENDMENT NO, THIS AMENDMENT TO THE TRAFFIC SIGNAL AND MAINTENANCE AGREEMENT ("Amendment") is made and entered into on this day of by and between the STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION ("Department"), an agency of the State of Florida, and City of Archer, ("Maintaining Agency"). RECITALS WHEREAS, the Department and the Maintaining Agency on entered into a Traffic Signal Maintenance and Compensation Agreement ("Agreement). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the. Agreement is amended as follows: 1. Exhibit A is amended, superseded and replaced in its entirety with the new Exhibit A that is attached to this Amendment. IN WITNESS WHEREOF, the undersigned parties have executed this Amendment on the day, month and year set forth above. STATE OF FLORIDA City of Archer Florida DEPARTMENT OF TRANSPORTATION Maintaining Agency) By: By: (Authorized Signature) (Authorized Signature) PrintType Name: PrintType Name: James Hannigan Title: Title: District Traffic Operations Engineer Legal Review: IY % A eo CITY OF ARCHER A RCHER III. New Business Agenda Item 2: Citizen Advisory Committee Discussion Staff Recommendation: Discuss specific details of how the committee would function. Ifthe committee is formed, staff recommend 5 members to start, the committee takes their own minutes and holds the meetings at the Archer Community center. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER - CITIZEN ADVISORY COMMITTEE (CAC) What is a Citizen Advisory Committee? A group of citizens appointed to advise an organization typically a government entity or business on specific issues or projects. They can offer guidance, gather feedback, research, and make recommendations to help the organization achieve its goals to better serve the community. Organizing Citizen Advisory Committee To organize a Citizen Advisory group (5 to 9 people) requires as a first step, to define the issues to be addressed. This group will need a Mission Statement 'and goals. Engage a diverse local citizen group to examine relevant issues in depth, with knowledge of what is best for the people and the community. Select an experienced Chair who will be able to guide and conduct meetings in a professional manner Projects identified for the Citizen Advisory Committee in the City of Archer Annexation Follow up with identified parcels of land that could be annexed into the City of Archer (see map with 41 parcel numbers) The annexation fell through the cracks in 2004. Each parcel would be researched since there maybe name changes etc.. The Archer Community Center A/CC is the only money maker under the city's administration. It has generated funds by way of rentals to help with administrative cost such as, utilities, maintenance etc.. This facility had no major repairs since opening on August 2, 2011. The former Manager Hammond refused. Please see the attached information. The goal: Promote rentals, seek resources/grants to support community activities, and get the community involved with the upkeep of this beautiful Historic site. The City of Archer Service Contracts Tree service Janitorial Exterminator/Pest Control City Auditor Road Repair Service Attorney Contract The goal: Review all contracts, research other rganiation/Dusineses to see if Archer will be able to reduce the cost for the service provided. This could bring in additional funds for the city. We have a lot going out but not much coming in. Employee Records Review and work with the Manager to update all employee job descriptions Evaluation schedules and update all forms that may apply to their employment. The Red Brick Storage House (in front of City Hal) INVENTORY OVERDUE. All past and Present documents. What is in there? Look for resources and volunteers to get this building painted. lam asking the Mayor, Manager and Commissioners to please add this information on the next Commission meeting Agenda for discussion and approval. The goal: assist Deanna Alltop with time consuming task while at the same time getting the office organized. Commissioners, please review document sent Dec., 3rd with observations and recommendation. Roberta Lopez, Former Commissioner and Mayor ALACHUA COUNTY TODAY LOCAL NEWS THURSDAY, JANUARK8,2018 Archer Community Center Advisory Board fosters community involvement Special to and proper manners events Alachua County Today for. . children focusing ARCHER The on table manmers with Archer Community Center complete settings, while Advisory Board (ACCAB) including other educational was appointed by the City information such as how to of Archèr Commissioners ace an interview, the use of early 2016 to promote and social media and bullying. advertise the center did not Thel health fairisp popular : hesitate to do morè than just with many healthcare be an advisory board. They providers in attendance recruited - approximately each year in June. The 2017 15 volunteers from thé health fair was in honor of Archer area and took on the the late Perry McGriff,, Jr., task of assisting the City who donated 536 pints of with clients who rented blood during his lifetime. the facility for weddings, Most tecently,; on Nov. birthday. parties and all 11, the board sponsored, other events. They made along with the City of sure that the facility was Archer, a Veterans Day clean, repairs made and Ceremony. Christie ready for the users until Wheelera and Wade Wheeler, 2017. Theif efforts assisted résidents of Archer and 20- Cify staff and saved. some yearretiredVeterans chaired expênses at the. facility. this event, Bricks purchased ACCAB continues by veterans will be place with getting grants to help at the Archer Community with events that the board Center Memorial. The wanted tol bring forth for the ACCAB Chair Roberta community. The first grant Lopez welcomes any generated $2,000 to get support from the citizens them started with planning and residents of Archer and and organizing special Alachua County. events for the Archer # # # Community. Email editor@ Since 2016 the board alachuatoday.com organized three etiquette R - - 300.8 - 5 a E a - o 300 - 7 6 200 1 a 5 SE E 5105-2 5105-2-1 1 6 5 - € - - TST A IS a 5105-2 5105-2-1 6 d 8 Y 5 3 a % a - - E a S 3 a : - 6 E D 3 - - 56 : gh" AA 5124-3 - 5136 27.26 662.36' - B 662.29 220 : 3 % o CITY OF ARCHER AT RCHER III. New Business Agenda Item 3: Fee Waiver Request, Archer Church of God in Christ-Maddox Park, May 4th, 2-6 pm, National Day of Prayer Staff Recommendation: Approve the fee waiver request. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Page 1of5 Rental Use Agreement Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Phone: 352.495.2880 Fax: 352.495.2445 Rental Contact Information Contact Name: GICCA Address: Bo 522 City State PL E Zip 32616 Phone Numbers (please provide the best two 1. contact numbers) 2. 352-4(3-0/75 Email: Postorglern 0iBalhhet Additional Contact Name: (required) Phone: Email: Description of Rental Date of Rental: 514/ Organization Name: (required if organization of iss sponsoring GodlA rental) Arler Ckwch Chist Is your Organization Tax Exempt? No CYes (Ifyes, please provide Certificate ofE Exemption withA Agreement) Type of event: Mtione Dey o7 frayer Number of Expected Attendees: Select Rental location MedJox a/ Location of Event Price Archer Community Center ** $300.00 first 4 hours; $50.00/hour over 4; or $500.00 8:30am-10:00pm) * Ollie Mae Senior Center ** $50.00/ (min 4 hours); $25.00/hour over 4 Wilson Robinson Park Ballfields* *** $100.00/0-4 hours; $25.00/hour over 4; (lights $40.00 per hour Wilson Robinson Park Pavilion* * $100/(min 4 hours), $25.00/hour over 4; (lights $20.00/hour) Maddox Park* $50.00/(first 4 hours, $25 /hour after first 4) Deposit Community Center $300.00/event; Sound/Audio Visual $500.00/event plus $30.00/hour staff; Deposit Other Locations $100.00/event *Special Rate Monday through Thursday $200.00 8:30am-10:00pm: Special Wedding Package $1,000 ** Optional Cleaning. fee $250.00; extended overtime charges $50.00 first hour, $80.00s second hour, $120.00 each additional ***Wilson Robinson Park and Maddox Park Close at 8:00 PM unless special arrangements are made in advance with MGR Rental Times Setup Time: - AM PMt to_ AM KPM) Total Setup Time: / Event Time: > AM / PMt to 400pM / PM Total Event Time: s Breakdown Time: 4 AM / M to D AM IPM Total Breakdown Time: 15 Total Rental Time: (add total hours of Setup, Event & Breakdown times) For ACC/SC/REC Use Scanned? Deposit Amount Collected: Final Payment: Yes No Date Processed: Date Processed: Processed by: Processed by: CC/Debit Receipt Included? Type of Payment: Type of Payment: Yes No Tax Exempt? Tax Exempt? Page 2 of 5 Rental Use Agreement Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Phone: 352.495.2880 Fax: 352.495.2445 City of Archer and Sponsor hereby agree that Sponsor shall have the right to rent the selected location as set forth above, subject to the following terms and conditions: 1. Reservations & Security Deposit: No event is officially reserved and placed on the calendar until: This Rental Use Agreement is signed and returned by Sponsor to the Archer City Manager or his designee. A fully executed contract approved and signed by the City Manager confirms the event. Half of the rental payment is made at time of contract signing The appropriate security deposit* is submitted with completed Rental Use Agreement Payment via Credit/Debit card is preferred. Please complete Credit/Debit Card Authorization Form attached. If alcohol is served, a credit card must be placed on file for possible damages, there are no exceptions to this: CC# Please submit a check made payable to City of Archer and write your event date in the memo line. The specified security deposit is refundable in its entirety if there are no damages incurred to the space rented for the event per this Rental Use Agreement. The City Manager has 30 days to refund the security deposit to the authorized credit/debit card. ) Ift there are damages, these deposit funds will be used to reimburse the City of Archer for any damages caused by Sponsor and any additional cleanup made necessary by Sponsor. 2. Cost & Payment: A. Upon receipt of the executed Rental Use Agreement and the appropriate security deposit, the Sponsor agrees to pay half of the total "Use Fee", which covers set-up, insurance, and management fees. B. The balance of the Use Fee is due 7 days prior to the setup of thee event. Use Fee: $ + Deposits_ - Total Balance of Use Fee due 7 days prior to event date_ ini the amount of $ 3. Cancellation: If the Sponsor provides Archer City Manager with written notice of cancellation more than ninety (90) days prior to the event, the security deposit and Half Use Fee paid upon execution of the Agreement shall be refunded in full. Please note: the Half Use Fee will take up to two weeks torefund. Ifthe Sponsor cancels within ninety (90) days of the date of the event, the Half Use Fee shall not be refunded to Sponsor unless cancellation is due to a reason in paragraph 14 C of this agreement. The security deposit will be refunded in full. 4. Smoking: Smoking is prohibited in the Archer Community Center, the Ollie Mae Senior Center and all other City of Archer properties. Page 3 of5 5 Rental Use Agreement Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Phone: 352.495.2880 Fax: 352.495.2445 5. Food and Beverages: A. Please indicate if alcoholic beverages will be served at the event. YES NO Ify yes, the sponsor shall make arrangements with ASO for onsite coverage inside and outside during the entire event. The number of officers will be determined by the number of attendees. B. All persons participating in the City of Archer approved events must adhere to Florida Statute 562.11 regarding alcoholic beverages. FS. 562.11 - It is unlawful for any, person to sell, give, serve, or permit to be served alcoholic beverages to a person under 21 years ofage ort to permit a person under 21 years of age to consume such beverages on the premises. C. Ifa caterer is used, the caterer is responsible for cleanup of the entire kitchen (refer to Section 7.) Failure to do sO could result in additional charges to Sponsor. D. While food and beverages are permitted at most outdoor venues and parks, food and beverages are NOT PERMITTED inside the Splash pad fencing area. 6. Set-up/ltems Requested: A. Sponsor shall meet with an Archer City Staff representative at least two weeks prior to the event to finalize room layout and equipment needed for the event. IfSponsor fails to meet with an Archer City Staff representative at least two weeks prior to the event, Archer City Manager, at its option, may deem Sponsor as having cancelled the event. B. All set-up arrangements, including point of delivery ofs set-up equipment and personnel, arrival of caterers, flowers, etc., must be confirmed with the Archer City Staff no less than two weeks prior to event. Kitchen: (Archer Community Center/Ollie Senior Center) If utilized, kitchen and equipment must be thoroughly cleaned Yes No D. Tables and chairs: (Archer Community Center/Ollie Senior Center) If utilized, all tables and chairs must be wiped down and returned to the storage closet. Capacity: tables and chairs 150 (banquet style); Chairs only 216 (auditorium style/Community center) Number tables Number Chairs 7. Clean-up: The Archer Community center, Ollie Mae Senior Center, Wilson Robinson Park and Maddox Park shall be left in the same condition as it was prior to the event. Tables and chairs should be stored in appropriate spaces. The Archer City. Staff member on site is not responsible for cleanup. The Sponsor is responsible for the following clean up before the departure time listed in this Rental Use Agreement: Removal and proper disposal of food, beverages, and garbage from all receptacles used in room rented (this does not include restroom areas) Dumpster for garbage disposal is located outside of the Staff Entrance to the left in the Staff Parking lot Wipe down of all equipment used, i.e. tables, chairs, counter space, etc. Sweeping of floors Please report any issues with cleanup or damages to staff member on site. Page 4 of5 Rental Use Agreement Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Phone: 352.495.2880 Fax: 352.495.2445 8. Departure: If the event extends beyond the reservation time, the Sponsor will pay to City of Archer $200 per hour for each excess hour the event extends. A partial hour will be considered as a whole hour in determining the additional sums to be paid to City of Archer. Sums will be rendered through the $200 security deposit or the staff person working the event may collect this fee before sponsor leaves the facility. 9. Event Changes: A. Any request for changes in time, number of people, set-up, etc., desired by Sponsor must be made in writing and forwarded to the City Manager at least two weeks prior to the event. While the City Manager will try to accommodate Sponsor's changes, Sponsor understands that due to limitations in space and personnel, the City Manager may not be able to do SO. The decision to accommodate Sponsor's changes shall be solely at City Manager's discretion. Any changes approved by City Manager shall be noted in writing. B. Event facilities are based on the anticipated number of guest. The City Manager reserves the right to adjust room assignment based on Sponsor's final guarantee and reserves the right to move the event to comparable meeting or banquet rooms other than those appearing in the Agreement. 10. Sponsor Representative: A. Thei individual named as the Sponsor': S contact person on page 1 ofthis Agreement shall act as manager of the event, ensuring that all aspects ofi the event comply with City of Archer policies and guidelines. This includes, but is not limited to, the activities ofthe florists, performersand/or entertainers, delivery personnel, and caterers. Sponsor's contact person shall also serve as Sponsor's agent for the receipt of notices under this Agreement, at the address shown as the Sponsor's address on page 1 of this Agreement. B. Changes to aforesaid representative and addresses may be made by written notice sent to the appropriate address. 11. Damage and Insurance: A. Any damages shall be reported to the City Manager as soon as said damage is discovered. B. City Manager has the right to inspect and determine damages up to 24 hours after each event and to determine whether an outside vendor will be needed for repairs. : If any portion of the City of Archer, its facilities or equipment is damaged by any act, omission, default, or negligence of Sponsor, its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted to any Archer site or facility by Sponsor, Sponsor shall pay City of Archer upon demand a sum equal to the cost of repairing the damages in excess of the security deposit and restoring damaged facilities or equipment to the condition existing at the beginning of the event. In such event the Sponsor will be billed for damages above the security deposit. This amount is due upon receipt. Damage charges in excess will be charged to Sponsor's credit/debit card. If a Credit/Debit Card or other means of payment is not accessible to the City Manager and Sponsor does not pay within 15 days of receipt of bill, the City Attorney then reserves the right to seek legal means of collection. All fees and charges involved with collection, including attorney fees and court costs, will be charged to Sponsor and is due upon payment ofd damages. D. Sponsor shall indemnify and hold the City of Archer harmless against any and all liability imposed or claimed, including attorney's fees and court costs, arising directly or indirectly from any act or omission of Sponsor, its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted rented facilities by Sponsor, including but not limited to all claims relating to the injury or death of any person or damage to any property. Page 5 of5 5 Rental Use Agreement Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Phone: 352.495.2880 Fax: 352.495.2445 12. Décor: Décor (over and above the use of centerpieces and plants) must be approved in advance by the City Manager. No confetti, glitter, rice/bird seed, or similar items may be used in the Community Center or Ollie Mae Senior Center. Candles may only be used ifi in an enclosure such as a globe or hurricane lamp, candles may not be taller than the enclosure. Banners, posters, and/or flyers may not be hung or attached to walls in any event space. No banners may be hung on the exterior of the Community Center or Ollie Mae Senior Center without permission from the City Manager. 13. Parking: The Archer Community Center and Ollie Mae Senior Center have a designated parking lot. Parking is available there without restrictions after regular business hours. Street parking is not suggested nor permitted. Parking regulations apply to ALL vehicles. Catering and delivery parking is at the direction of the City Manager. 14. Miscellaneous: A. This Agreement includes all the terms and conditions agreed upon by the parties and no oral agreements or representation shall be valid or binding upon the parties hereto, and this Agreement may not be modified in any manner except by written agreement signed by both parties hereto. B. This Agreement is not binding until executed by all parties. C. If the event contemplated by this Agreement cannot take place due to an event beyond control of the parties, including, but not limited to, war, riot, terrorism, explosions, floods, fires, tornados, hurricanes, then neither party will be liable for any damages due to the cancellation of the event. D. The Agreement shall be construed in accordance with the laws of the State of Florida and any disputes hereunder shall be resolved in the courts situated in Alachua County, State ofFlorida. E. Ifa court of competent jurisdiction invalidates any provision of this Agreement, then all of the remaining provisions of the Agreement shall continue in full force and effect. F. City of Archer shall not provide copying, printing, faxing, or computer use under any circumstances. G. Sponsor shall ensure that Sponsor and its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted to any facility/site by Sponsor shall comply with the City of Archer rules, regulations and policies applicable to its use. The parties herein have read and agree on the above terms and conditions. - M Gieen Printed Name gash Mree / Date #/15/35 Signature Oeanna A (op City of Archer Representative Printed Name yhsbs City ofArcher Representative Signature Date % Pnoi CITY OF ARCHER A RCHER III. New Business Agenda Item 4: Sensus AutoGun Purchase- Core & Main Staff Recommendation: This is for informational purposes; our current meter reading wand has been on its last leg for awhile now. We ordered a new one last week from Core & Main for $1,847.90. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CORE&MAIN Bid Proposal for Auto Gun AG6590 ARCHER CITY OF Job 16870 SW 134TH AVE Auto Gun AG6590 ARCHER, FL 32618 Ocala, FL Contact: John Berger Bid Date: 04/15/2025 Bid #: 4147013 Sales Representative Core & Main Lisa Furst 820 SW 33rd Ave (M) 352-266-7579 Ocala, FL 34474 (T) 352-351-8144 (T) 3523518144 (F) 352-351-2709 safunteroramdmancon 0 04/15/2025 2:09 PM Actual taxes may vary Page 1 of 2 CORE&MAIN Bid Proposal for Auto Gun AG6590 ARCHER CITY OF Core & Main Job Location: Ocala, FL 820 SW 33rd Ave Bid Date: 04/15/2025 Ocala, FL 34474 Core & Main Bid #: 4147013 Phone: 3523518144 Fax: 3523512709 Seq# Qty Description Units Price Ext Price 30 1 AG6590 AUTOGUN W/BLUE TOOTH 5390753765901 EA 1,847.90 1,847.90 Sub Total 1,847.90 Tax 0.00 Total 1,847.90 Branch Terms: PIPE MUST BE ORDERED AND RELEASED FOR DELIVERY BY XX.XX.XX AND: SHIPPED COMPLETE BY XX.XX.XX SPECIAL ORDER ITEMS MAY BE NON-RETURNABLE OR SUBJECT TO RESTOCKING CHARGES. ITEMS RETURNED MUST BE IN RESALEABLE CONDITION IN ORDER TO RECEIVE CREDIT. THIS TAKE-OFF REPRESENTS OUR INTERPRETATION OF THE PLANS AND SPECIFICATIONS AND IS OFFERED AS AN AID TO BIDDING ONLY. UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY CUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LP RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS, TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR APPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER'S ACCEPTANCE OF SELLER'S TERMS AND CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: AESESEaNX THIS BID MAY INCLUDE GLOBALLY SOURCED (IMPORTED). MATERIALS THAT ARE SUBJECT TO CHANGING TARIFFS. PRICES ARE SUBJECT TO CHANGE DUE TO POTENTIAL ADDITIONAL TARIFFS IMPOSED BY THE U.S. GOVERNMENT. IF IMPOSED, PRICES WILL INCREASE BY THE SAME PERCENTAGE AND WILL BE EFFECTIVE ONTHE DATE THAT THE NEW TARIFFS ARE IMPLEMENTED. THESE ITEMS SHOULD BE PURCHASED WITH HASTE TO AVOID ANY ADDITIONAL RISING TARIFF COSTS. 04/15/2025 - 2:09 PM Actual taxes may vary Page 2of 2