MINUTES OF MEETING OF THE CITY COUNCIL SANFORD, NORTH CAROLINA The City Council met at the Sanford Municipal Center, 225 E. Weatherspoon Street, on Tuesday, April 1, 2025, at 5:00 p.m., in Council Chambers. The following people were present: Mayor Rebecca Wyhof Salmon Council Member Byron Buckels Council Member Jean Dabbs Council Member Walter Ferguson Council Member Linda Rhodes Council Member Charles Taylor Council Member James Williams City Manager Hal Hegwer City Attorney Susan Patterson City Clerk Bonnie Bryant Deputy City Clerk Vicki Cannady Absent: Mayor Pro Tem Mark Akinosho CALLTO ORDER Mayor Salmon called the meeting to order. Council Member Williams led the invocation and the Pledge of Allegiance was recited. PUBLIC COMMENT (Exhibit A) David Heimbecker, owner of 131 and 133 Wicker Street, Sanford, North Carolina, who (along with his wife, owns the "Family Grounds" Coffee Shop, spoke in opposition regarding the Historic Preservation Commission' S denial ofhis request to paint and upgrade his establishment and suggested the City offer incentives for adding outside spaces to existing restaurants in the Downtown Sanford area. APPROVAL OF AGENDA Council Member Rhodes made a motion to approve the agenda. Seconded by Council Member Ferguson, the motion carried unanimously. CONSENT AGENDA City Council Meeting Minutes dated March 4, 2025 (Minute Book #127) City Council Work Session Meeting Minutes dated March 11. 2025 (Minute Book #127) City Council Retreat Minutes dated March 13, 2025 (Minute Book #127) City Council Retreat Minutes dated March 14. 2025 (Minute Book #127) City Council Meeting Minutes dated March 18, 2025 (Minute Book #127) Ordinance Amending the Annual Operating Budget - Fire (Exhibit B) Ordinance to Convert a One-Way Stop to a' Three-Way Stop at the Intersection of W. Chisholm Street and Underwood Street - Chapter 36, Traffic Code of Ordinances (Exhibit C) Council Member Dabbs made a motion to approve the consent agenda. Seconded by Council Member Ferguson, the motion carried unanimously. City Council Meeting April 1, 2025 SPECIAL, AGENDA Special Presentation Recognizing the End of Sanford's Sesquicentennial Year (Exhibit D) Mayor Salmon read a proclamation as described in the agenda packet, recognizing committee members Chairman Bob Joyce; Tourism Development Authority Wendy Bryan; Executive Director of Downtown Sanford, Inc. Kelli Laudate; Public Information Officer Kelly Miller, Attorney Woody Seymore; Hunter Randolph with Lee County Library; and others who helped document and celebrate the City's history. She presented commemorative coins and keys to the city to them. Mr. Joyce commented on the many memorable events held throughout the year, and thanked Council and City staff for helping with the events. A brief recess was taken at 5:15 p.m. (for a photo break) and the meeting resumed at 5:20 p.m. REGULAR AGENDA There were no items on the regular agenda. NEW BUSINESS Ordinance Amending the Annual Operating Budget - Pittsboro Utility Maintenance (Exhibit E) Assistant City Manager Beth Kelly explained that this ordinance transfers funds between two departments as shown in the documentation included within the agenda packet. Council Member Rhodes made a motion to approve the Ordinance Amending the Annual Operating Budget - Pittsboro Utility Maintenance. Seconded by Council Member Dabbs, the motion carried unanimously. Grant Project Ordinance Amendment = Siler City Wastewater Improvements (Exhibit F) Assistant City Manager Beth Kelly explained that this amendment appropriates $5,379,738 for Siler City Wastewater: improvements as described in the documentation included within the exhibits. Mrs. Kelly explained that this is being funded by a contribution from the Town of Siler City in the amount of $3,379,738, and a Golden Leaf Grant in the amount of $2,000,000. Council Member Ferguson made a motion to approve the Grant Project Ordinance Amendment - Siler City Wastewater Improvements. Seconded by Council Member Williams, the motion carried unanimously. Revised Grantee Acknowledgment - The Golden LEAF Foundation (Exhibit G) Assistant City Manager Beth Kelly explained that this is the revised Grantee Agreement, which relates to the Siler City Wastewater Improvements Grant Project Ordinance Amendment for the Golden LEAF Grant of $2,000,000. The document was revised because it was initially granted to the Town of Siler City and it will now go through the City of Sanford through the utility merger. Council Member Dabbs made a motion to approve the Revised Grantee Acknowledgment - The Golden LEAF Foundation. Seconded by Council Member Williams, the motion carried unanimously. Grant Project Ordinance Amendment - Little Buffalo Creek Stream Restoration (Exhibit H) Assistant City Manager Beth Kelly explained that this amendment documents an additional $1.5 million in awarded state grant funds as explained in the documentation included within the agenda packet, bringing the award total to $2,653,816. 2 City Council Meeting April 1, 2025 Council Member Rhodes made a motion to approve the Grant Project Ordinance Amendment - Little Buffalo Creek Stream Restoration. Seconded by Council Member Dabbs, the motion carried unanimously. Resolution by the City Council oft the City of Sanford - Acceptance of Funding for Pittsboro Force Main Project CS370413-06 (Exhibit D) Assistant City Manager Beth Kelly explained that this resolution is the formal acceptance of $37,135,500, funding from the State Revolving Fund loan to assist the State appropriation of the $55.1 million. The Local Government Commission (LGC) approved the SRF loan, as well as the bond debt issuance at its March meeting. Council Member Buckels made a motion to approve the Resolution by the City Council ofthe City ofSanford - Acceptance ofFunding for Pittsboro Force Main Project CS370413-06. Seconded by Council Member Dabbs, the motion carried unanimously. Capital Project Ordinance Amendment - Pittsboro Force Main Project S2401 (Exhibit J) Assistant City Manager Beth Kelly explained that this is the Pittsboro Force Main Project Ordinance, which appropriates funding from the bond proceeds and the related premium, State Revolving Loan Proceeds, and State appropriation and Golden Leaf Grant funds as described in the documentation submitted within the agenda packet. Council Member Rhodes made a motion to approve the Capital Project Ordinance Amendment - Pittsboro Force Main Project $2401. Seconded by Council Member Ferguson, the motion carried unanimously. Recommendation to Award Pittsboro Force Main Project (Exhibit K) Executive Director of Utilities Paul Weeks explained that this is the second of two projects to transfer wastewater from Pittsboro to Sanford for treatment. Staff is recommending Council award contract to Garney Construction for Option One. He noted that this project will most likely begin in June and should be completed in about two years. Council Member Buckels made a motion to award the Pittsboro Force Main Project as recommended. Seconded by Council Member Ferguson, the motion carried unanimously. Recommendation to Award Pittsboro Lift Station Project (Exhibit L) Executive Director of Utilities Paul Weeks explained that this request is for the award of Pittsboro Lift Station Project. Staff is recommending award of bid to Carolina Civil Works, Inc. This project is anticipated to take about two years. Council Member Ferguson made a motion to award the Pittsboro Lift Station Project as recommended. Seconded by Council Member Rhodes, the motion carried unanimously. Professional Services Agreement with Hazen and Sawyer for Utility Operations, Management, and Capital Projects Assistance for Water and Wastewater Systems - Town of Siler City (Exhibit M) Executive Director of Utilities Paul Weeks explained that staff is currently overseeing and managing the expansion ofthe Town ofSiler City Water and Wastewater Systems. Staffhas been utilizing the services of Hazen and Sawyer since October 2023, and recommends Council enter into the proposed agreement with Hazen and Sawyer for continuation of services in the amount of $500,000 for assistance of oversite work and engineering. This work is be supported through grant funding. 3 City Council Meeting April 1, 2025 Council Member Buckels made a motion to approve the Professional Services Agreement with Hazen and Sawyer for Utility Operations, Management, and Capital Projects Assistance for Water and Wastewater Systems = Town of Siler City. Seconded by Council Member Rhodes, the motion carried unanimously. Petition Requesting Non-Contiguous Annexation of 1.47 +/- Acres Owned by Patricia and Wade Stackhouse Long-Range Planning Administrator David Montgomery stated that the applicant submitted this application to have a second method ofi ingress and egress for the Cumnock Village project. If approved, the public hearing on this request would be held at the City Council meeting on April 15, 2025, at 6:00 p.m. Resolution Directing the Clerk to Investigate al Petition for Non-Contiguous. Annexation Under G.S. 160A-58.1 (Exhibit N) Council Member Dabbs made a motion to approve the Resolution Directing the Clerk to Investigate a Petition for Non-Contiguous Annexation Under G.S. 160A-58.1. Seconded by Council Member Buckels, the motion carried unanimously. Receive the Certificate ofSufficiency for Voluntary Contiguous Annexation (Exhibit 0) City Clerk Bonnie Bryant confirmed that the petition was sufficient. Resolution Fixing Date of Public Hearing on Question of Non-Contiguous Annexation Pursuant to G.S. 160A-58.1 (Exhibit P) Council Member Buckels made a motion to approve the Resolution Fixing the Date of Public Hearing on the Question ofNon-Contiguous Annexation Pursuant to G.S. 160A-58.1.on. April 15, 2025. Seconded by Council Member Taylor, the motion carried unanimously. CASES FOR PUBLIC HEARING There were no cases for public hearing. DECISIONS ON PUBLIC HEARINGS Application by Tim Althaus to rezone vacant land adjoining Hydro Tube Enterprises at 2645 Mt. Pisgah Church Road from Rural Neighborhood (RN-20) to Light Industrial (LI) to allow expansion oft the existing business. The subject property is a 2.3a acre +/-1 portion ofa3 3.6acre +/-1 tract of land identified as Lee County Tax Parcel 9661-88-2884-00 as depicted on Tax] Map 9661.02. (Exhibit O) Senior Planner Amy McNeill reminded Council that the Planning Board met following the public hearing on February 18, 2025, and unanimously recommended Council approve this rezoning request to allow the business to expand. She explained that the Planning Board found that the request is consistent with the "Plan SanLee 7 Long Range Plan and the request is reasonable and in the public interest. Vote to Approve a Statement on Long-Range Land Use Plan Consistency as it Relates to this Zoning Map Amendment Council Member Buckels made a motion that the proposed zoning map amendment is consistent with the "Plan SanLee * Long Range Plan designation of Maker District because the Light Industrial zoning would allow manufacturing activity uses of previously prepared materials, products, or parts. Seconded by Council Member Dabbs, the motion carried unanimously. 4 City Council Meeting April 1, 2025 Ordinance. Amending the OfficialZoning! Mapofthe CityofSanford. North Carolina (Exhibit R) Council Member Ferguson made a motion to approve the proposed zoning map amendment from Rural Neighborhood (RN-20) to Light Industrial (LI) because it is reasonable and in the public interest since the location adjoins existing (LI) zoning and industrial development with public water and sewer. Seconded by Council Member Williams, the motion carried unanimously. Application by Nicholas Jakel to rezone 18.34 acres +/- of land, comprised of two adjoining parcels with frontage on Center Church Road, from Residential Agricultural (RA) to Tramway Towns Conditional Zoning District to allow the development ofa 144-unit townhome community via the site plan/subdivision plan conditional zoning process. The subject property is located on the north side of Center Church Road, between the Pine Reserve Apartments (under construction) and Tramway Elementary School. One parcel was formerly developed with a house addressed as 264 Center Church Road and the other parcel is vacant. The subject property is owned by RDUSA. LLC and is identified as Lee County Tax Parcels 9631-34- 3479-00 and 9631-34-6613-00: as depicted on Tax Maps 9631.01 and 9631.03. (Exhibit S) Senior Planner Amy McNeill reminded Council that the Planning Board met after thej public hearing on February 18, 2025, and unanimously recommended that Council approve this rezoning request. The recommendation included the condition that the townhome buildings have different exterior elevations for the front face, including a varying color palate, architectural features, etc., for adjoining townhome units to create visual variety within the townhome community. The Planning Board determined that the request is consistent with the "Plan SanLee - Long Range Plan Designation Mixed-Use Activity Center. She reviewed other information from the Planning Board meeting as shown on the documentation submitted within the agenda packet. Council Member Taylor questioned if the private lift station issue had been resolved, as well as the issue of whether a North Carolina Department of Transportation (NCDOT) Impact Analysis would be required for this area. Applicant Nicholas Jakel informed Council that he met with NCDOT and was informed that an Impact Analysis was not required; however, they are required to install a turn lane. NCDOT informed him that he could use the data from a previous NCDOT traffic study for this development. Executive Director of Utilities Paul Weeks noted that this lift station could serve 400 units. Due to increased development, Public Works staff modified the Public Works Department Policy, which is maintained by Public Works staff and it is several years old. The original wording was changed from requirement of 400 acres"to "in order. for private lift stations to be public, it needs to serve 400 units. 1 Public Works believes this station will be a public lift station, maintained by the City of Sanford and the developer will give the City easements SO that we can access neighboring parcels. Mr. Taylor noted that the application for this development is for 144 townhomes. The City Ordinance designates 400 units contiguous and he questioned ifthe modification to the Public Works' policy is putting the City's ordinance in jeopardy as a guide for approvals and he questioned if the Public Works policy was being applied consistently to all development applications. Mr. Weeks explained that once staff made the decision to upgrade the Public Works Policy to 400 units, it has been applied to every application that has been submitted. Council Member Taylor made a motion to table this request until Council can review these issues and guidelines can be standardized before Council moves forward with consideration of this project. Seconded by Council Member Ferguson, the motion carried by a five to one vote, with Council Member Buckels casting the descending vote. It was determined that this issue would be. a topic of discussion at the next City Council Workshop. 5 City Council Meeting April 1, 2025 OTHER BUSINESS There was no other business. CLOSED SESSION Council Member Rhodes made a motion to go into closed session pursuant to N.C.G.S. 143- 318.11(a)(1), to prevent the disclosure ofinformation that is privileged or confidential pursuant to the law of this State or the United States or not considered a public record within the meaning of Chapter 132 of the General Statutes; and (3), to consult with an attorney employed by the public body in order to preserve the attorney-client privilege; and (4), to discuss matters relating to the location or expansion ofi industries or other businesses in the area served by the public body. Seconded by Council Member Dabbs, the motion carried unanimously. RETURN TO REGULAR SESSION and ADJOURNMENT Council Member Rhodes made a motion to adjourn the meeting. Seconded by Council Member Taylor, the motion carried unanimously. ALL EXHIBITS CONTAINED HIEREIN ARE HIEREBY INCORPORATED BY REFERENCE AND MADE A PART OF THESE MINUTES. Respectfully Submitted, KbusnoSl REBECCA WYHOF SALMON, MAYOR ATTEST: VBorne Pnyant BONNHE BRYANT, CITY CLERK! 6