Executive Session: 6:45 PM Wednesday, April 23, 2025 HANOVER BOROUGH COUNCIL MEETING Hanover Borough Council meetings shall be held at 7:00 p.m. in Council Chambers, Administration Building, 33 Frederick Street, Hanover, Pennsylvania. Enter through the Side Alley Door and upstairs to the left. Citizens requiring special accommodations to attend should in person contact the Borough Secretary at 717-637-3877 at least 48 hours prior to the meeting. 1. Call to Order 1.01 Call Meeting to Order: 7:00 PM 1.02 Pledge of Allegiance 1.03 Moment of Silence 1.04 Roll Call 2. Acknowledgement of Executive Session, if any 3. Public Comment 3.01 Hear Citizens: concerning items presented in the Council Agenda 4. Oath of Office - Mayor Whitman. 4.01 Alan Redding, Code Enforcement Officer 5. Consent Agenda 5.01 Approval of Minutes: a. Council Minutes of March 26, 2025 5.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly investments 5.03 Approve Appointments to Civil Service Commission a. Ray Nehmeth, Jr. for a term from July 1, 2025 to December 31, 2030 b. Shawn Klunk, Alternate from July 1, 2025 to December 31, 2030 5.04 Approve Resolution_No. 1436f for Special Events allowing Alcohol Use and Sales at Moul Field: a. Hanover Chili Cookoff, August 31, 2025 b. Snack Town Fall Fest, September 20, 2025 C. Pride Fest, October 11, 2025 5.05 Approve Renewal of Employee Assistance Program (EAP) with UPMC Benefit Management Services 1 5. Consent Agenda, continued 5.06 Water Main Extension Bond for High Pointe, LLC Phase S-4 a. Approve Bond Reduction to $25,000 5.07 Approve Downtown Christmas Events for Saturday, November 29, 2025 11:00 AM to 7:00PM i. Quadrant Closures (3) and closure of York Street, Center Square to Broadway i. Christmas Parade iii. Santa Cabin Hours iv. Tree Placement and Lighting V. Free Downtown Parking Fridays and Saturdays, 11/28/25 to 12/27/25 5.08 Janitorial Cleaning Contracti for 33F Frederick Street a. Approve bid advertisement 5.09 44 Frederick: Street Public Safety Facility Project a. Approve continuation of Change Order Policy 5.10 Proposed Zoning Ordinance Amendment a. Authorize Borough Solicitor and the Department of Planning and Engineering to proceed with scheduling of legal advertisement and public hearings 5.11 Approve Resolution No. 1435 for Preliminary/Final Land Development Plan Conditional Approval a. Shoe Orthodontics, 1191 Eichelberger Street Approve Resolution 1435 for Preliminary, / Final Land Development Plan Approval (for building addition), including associated SALDO Modification Requests. 5.12 Fire Civil Service Rules and Regulations a. Adopt Amendments, as authorized by Civil Service Commission Resolution dated April 7, 2025 6. Department of Water Resources - Mr. Reichert 6.01 Approve Resolution! No. 1437for Submission of PA Small Water & Sewer Program Grant Application a. Pump and Equipment Modernization Project Z. Finance, Personnel and Administration - Mr. Kress 7.01 Ratify Change Orders for 33 Frederick Street Public Administration Project a. Change Order No. 045: $891.00 for additional solid surface counter in the Community Kitchen 7.02 Approve Certificate of Substantial Completion for 33 Frederick Street 8. Additional Public Comment 8.01 Hear Citizens concerning all other items relating to Hanover Borough Council 9. Announcements. ifany 10. Adiournment MAY BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: *Governance and Policy Committee: Monday, May 5, 2025 6:30 PM *Water and Sewer Committee: Thursday, May 8, 2025 6:00 PM *Enhancement Committee: Wednesday, May 14, 2025 6:30 PM Finance & Personnel Committee: Wednesday, May 21, 2025 7:00 PM Hanover Borough Council: Wednesday, May 28, 2025 7:00 PM * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. 2 5.01 Approval of Minutes Hanover Borough Council Minutes, March 26, 2025 President Reichart convened the public meeting of Hanover Borough Council on Wednesday, March 26, 2025 at 7:04 PMi in the Hanover Borough Council Chambers, 44 Frederick Street, Hanover, PA, as advertised. Community Media was present to conduct a video and audio recording of the meeting via Zoom presentation for all citizens to have access. Call to Order President Reichart called the regular ousiness of the meeting to order and asked all those in attendance to recite the Pledge of Allegiance followed by a moment of silence. Onr roll call, the following answered as present: Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Lookenbill, Mr. Reichart, Mr. Roland and Dr. Rupp; Solicitor Shultis; Mayor Whitman; Staff Members Secretary Felix and Borough Manager Lewis; Acknowledgement of Executive Session, in any There were no executive sessions to report. Public Comment concerning items presented in the Council Agenda Robert Holt: Mr. Holt complained about the estimated cost of $3,000,000 that was included in the bid specifications for 33 Frederick Street. He asked that a cost estimate not be included in the bid specifications for the 44 Frederick Street project. He requested that a public hearing be held for the gasification project before it is approved by Council to move forward. He asked why the gasification facility couldn't be built at the former landfill in Lineboro. Grace Mullen: Ms. Mullen thanked Council for holding the Meet and Greet session on March 3, 2025. New Hope Ministries and the Hanover Area Council of Churches (HACC) would like to participate in a proposed clean-up project to be held on September 11th. She would like to have someone in each wardi to be in charge oft the project. She noted that The Church of Latter Day Saints is promoting Easter events, with a free community concert to be held on Palm Sunday, and she provided invitations for this event. Consent Agenda President Reichart asked if Council members would like to discuss any of the items on the consent agenda. It was moved by Mr. Kress, seconded by Dr. Rupp to approve the following items on the consent agenda: 4.01 Approve Minutes: Council Meeting February 26, 2025 4.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly Investments 4.03 Approve Appointments of Planning Commission Candidates a. John Contestabile, to fulfill unexpired term until 12/31/2026 b. Anne Baker, to fulfill unexpired term until 12/31/2025 4.04 Approve Special Events: a. Aldus Home Brew & Sauce Boss, April 26, 2025, SE Quadrant Closure b. Hanover Chili Cookoff, August 31, 2025 Moul Field C. Snack Town Fall Fest, September 20, 2025 Moul field d. Hanover Pride 2025, October 11, 2025 Moul Field 4.05 Approve Resolution No. 1431 for Disposition of Records 4.06 Hay Harvesting Bid Results, Watershed Area (bid opening 3/19/25 9:00 AM): a. Approve bid award to high bidder, Alwine Dairy, LLC, East Berlin, PA in the amount of $19,500 for 2 years, conditioned upon provision of all appropriate documentation and execution of agreements 4.07 Sewer Credits: One time only, for leaks that did not enter the sewer system and have since beenrepaired: Hanover Borough Council Minutes, March 26, 2025, Page 2 Consent Agenda a. Approve sewer credit in the amount of $265.00 for Justin Fairall, 112 Locust Street b. Approve sewer credit in the amount of $387.86 for William Bowman, 334 E Walnut Street C. Approve sewer credit in the amount of $572.24 for Paul Hull, 136 Baltimore Street 4.08 Fireworks Contract: a. Approve contract with Bixler Pyrotechnics for fireworks displays July 4, 2025, 2026 and 2027 in the amount of $15,000 per year 4.09 Community Development Block Grant Funding a. Approve Resolution No. 1434 for $300,000 grant funding for 2024, 2025 and 2026 for sidewalk and curbing replacement on East Hanover Street between York Street and Baltimore Street. Motion carried. Department of Water Resources: Mr. Kress It was moved by Mr. Kress, seconded by Mr. Hegberg to authorize Council President Reichart's signature on the Form E-GP to move forward with necessary permitting for the Stormwater Authority gasification project. Mrs. Greenholt supported the idea of having a public information session for the gasification project before it moves forward. Mr. Mains stated his support to hold a public information session at a meeting of the Stormwater Authority to discuss the proposed project. Mr. Hegberg noted that the submittal of this form only starts the timeline and opens up the idea for conversation. He stated that the developer has offered to have Council tour an existing operating facility. Mrs. Greenholt asked that the proposed Stormwater Authority meeting for the gasification project be televised. A motion was made by Mrs. Greenholt, seconded by Mrs. Funk to table the motion for authorization and execution oft the submittal of Form E-GP to move forward with the gasification project. Mr. Hegberg and Dr. Rupp voted in opposition to the motion. Motion carried. The next Stormwater Authority meeting is not until May, but another meeting could be held in April. Motion carried. Planning Commission: Mr. Hegberg It was moved by Mr. Hegberg, seconded by Mr. Kress to approve Resolution No. 1432 for the 141 East Hanover Street PreliminarylFinal Subdivision Plan. Motion carried. Finance, Personnel and Administration: Mr. Kress Mr. Kress read the following change orders aloud: Ratify Building Construction Change Order Updates: a. Change Order #3 34: $2,772.00 for Replacement/Repair of Masonry Wall in Sprinkler Room b. Change Order #37: $974.00 for installation of junction box in lobby C. Change Order #40: ($6,060.00) credit for re-use of existing HVAC wiring harnesses d. Change Order #42: $492.00 for additional rack-to-runway" kit in IT room e. Change Order #43: $1,792.00 for install of coax cable for 3 rooftop antennas It was moved by Mr. Kress, seconded by Mr. Roland to ratify the above change orders as written for 33 Frederick Street. Motion carried. It was moved by Mr. Kress, seconded by Mr. Roland to approve Resolution No. 1433 for adjustment of criteria for membership of the York County Uniform Construction Code Board of Appeals. Hanover Borough Council Minutes, March 26, 2025, Page 3 Finance, Personnel and Administration: Mr. Kress Mrs. Funk asked for more information. Chief Codes Officer Miller explained that the Borough enforces the Uniform Construction Code which requires the Borough to have a designated appeals board. The Borough currently utilizes the Countywide Board of Appeals for York County. The County has adjusted the criteria for Board Members to include qualified training and experience pertaining to building construction, sO the Borough must adopt a resolution accepting these criteria. Motion carried. Additional Public Comment: concerning all other items relating to Hanover Borough Council Sandy Moul: Ms. Moul asked that the Council members refrain from maligning the individuals and the various companies. She noted that ECI has an extensive portfolio of their project. She expressed her displeasure with removal of the wallpaper and the lack of professionalism at the library. She noted that the Borough was given a maintenance manual for the project. She wanted the employees to be instructed not to be aiding and abetting a particular stalker. Robert Holt: Mr. Holt asked for the steering committee meetings for the recreation plan to be held in public. He stated he felt that Hanover still needs an open container law. Darlene Funk: Mrs. Funk asked when the open container law would be addressed. Dr. Rupp noted that it will be on the next agenda of the Governance and Policy Committee that will be held in May. Mrs: Funk felt it was unfair that she could not view the agenda attachments due to her internet problem, and was told she would have to pay $32.75 for a physical copy to be made of the agenda and attachments. Councilperson Funk was advised that she could request the information be provided on an external drive to be inserted into her computer. This resolution was acceptable. Announcements President Reichart reminded all of the following: Office Closure for Moving Dates: Thursday, April 10th, Friday, April 11th and Monday, April 14th Community Media Coverage will not be available for the April 16th Finance & Personnel Committee meetingat 44 Frederick Street and April 23rd Council Meeting at 33 Frederick Street: Citizens wishing to comment will need to be physically present Ribbon Cutting, 33 Frederick Street, Wednesday: Wednesday, April 23, 2025 5:00 PM President Reichart reminded all that Council prides itself on operating through a democratic process. He noted that although Council encourages public comment, he reminded all that the expression of an opinion does not a fact make. Adiournment: President Reichart thanked all for their attendance and concerns. It was moved by Mr. Kress, seconded by Mr. Roland to adjourn the meeting at 7:34 PM. Motion carried. APRIL BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: *Public Safety Committee: Tuesday, April 1, 2025 6:30 PM *Public Works and Facilities Committee: Wednesday, April 9, 2025 6:00 PM Finance & Personnel Committee: Wednesday, April 16, 2025 7:00 PM (no live streaminglvideo) at 44 Frederick Street Hanover Borough Council: Wednesday, April 23, 2025 7:00 PM (no live streaminglvideo) at 33 Frederick Street Committee Meetings will be cancelled ift there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. Respectfully submitted, ALMI Dorothy C. Felix Borough Secretary 5.04 Special Events Moul Field Alcohol Use and Sales No. 1436 RESOLUTION WHEREAS, The 31st day of August, 2025 will be the 29th Annual Hanover Chili Cook- Off event; and WHEREAS, The 20th day of September, 2025 will be the Second Annual Snack Town Fall Fest event; and WHEREAS, The 11th day of October, 2025 will be the Hanover Pride 2025 event; and WHEREAS, Moul Field provides an excellent location for vendors and patrons of these major community events, given the shade trees, electricity and bathrooms; and WHEREAS, Park regulations prohibit alcohol and designated smoking areas unless approved by Hanover Borough Council; and WHEREAS, Beer and wine sales make up a significant amount of the revenue for these events; and NOW THEREFORE, be it resolved by Hanover Borough Council and it is hereby resolved by same that the Hanover Chili Cook-Off, the Snack Town Fall Fest, and thel Hanover Pride 2025 events may sell beer and wine beverages at Moul Field provided they have proper LCB approval and may provide designated smoking areas during the events as follows: Sunday, August 31, 2025 between 11:00 AM and 5:00 PM for the Hanover Chili Cookoff; Saturday, September 20, 2025 between 1:00 PM and 6:00 PM for the Snack Town Fall Fest; and Saturday, October 11, 2025 between 11:00 AM and 5:00 PM for the Pride Fest event. Resolved and approved this 23rd day of April, A.D., 2025. ATTEST: THE BOROUGH OF HANOVER Borough Secretary Council (Vice) President 5.05 Employee Assistance Program EXHIBIT Q STATEMENT OF WORK EMPLOYEE ASSISTANCE SERVICES FOR COMPANY This LifeSolutions Services Statement of Work ("SOW") is entered pursuant to the Master Services Agreement ("Agreement") between Workpartners and Borough of Hanover ("Company") dated April 1, 2022. The Effective Date of this SOW shall be April 1, 2025. Services identified herein are included in the fees set forth below unless otherwise specified. Per Member Per Month Rate $1.94/PMPM For a period of one year from the Effective Date ("First Year"), as reimbursement for the services provided hereunder by Workpartners, Company agrees to pay for services based upon a population of 160, a total of $3,724.80 per year, at a monthly rate of $310.40 with a 3% rate increase each year thereafter. 1. Workpartners provides a comprehensive approach that includes these member-centric programs and services. Interactive Online Tools are available 24 hours a day, 7 days a week. All calls are answered "live" 24 hours a day, 7 days a week, 365 days per year. A licensed professional is always available. Messages can be left related to scheduling and changing appointments, and calls will be returned the following business day between 8 AM and 5 PM. 1.1 Assessment, Brief Counseling/Caching and/or Referral. Up to six (6) in-person, telephonic or virtual sessions per issue/concern. Text and chat sessions are also available. Professional counselors provide confidential assessment, coaching/counseling services for individuals, and referrals to resources for a wide range of everyday life issues including family/relationship concerns, work/career challenges, stress, making health changes, managing anxiety and depression, and alcohol/drug misuse. 1.2 RxWell: An appi that can be downloaded on a smartphone that uses cognitive behavioral interventions to help improve emotional and physical health. Programs include anxiety, depression, nutrition, physical activity, stress, tobacco cessation, and weight management. RxWell offers digital solutions that are scalable, accessible, self- paced, engaging, and evidence based. Brief skill-building modules and techniques give participants the tools to cope with problems, build new habits and take the first step to feel better. 1.3 Manager/Supervisor Training. As part of the implementation process and once annually for the length of the contract, Workpartners provides one supervisory training to familiarize supervisors with the LifeSolutions services that support them in their role of managing performance. Additional trainings are available to address workplace behavior that impacts productivity. See the Trainings and Workshop Section for the number of hours available beyond implementation that are covered in this Agreement. 1.4 Interactive Website. Access to a secure and interactive online resource with thousands oft tools to help individuals and their families address most major life issues, whether it is a health, financial, legal, relationship, or emotional issue. The website includes 20,000+ resources, access to assessments, videos, quizzes, training courses, articles, calculators, and legal forms. Self-paced training courses for personal and professional development, common legal forms, financial education tools, expert-led webinars, healthy recipes, health risk assessments, and an interactive resiience-building program are also available. The entire platform is user-friendly and responsive on any device. 1.5 Personalized Concierge Services. Consultants are available to individuals via telephone and email. The consultant conducts customized research-based services on an individual's specific needs in the areas of child and elder care, adoption, education resources, financial and legal matters, and daily living concerns. Included is a 30-minute free legal consultation with an attorney and a 25% discount on hourly fees for subsequent meetings. Also included is a consultation with a financial professional regarding budgeting, debt management, and other financial concerns. Information gathered based on the customized legal and/or financial consultation is provided to the individual via phone, mail, or email as preferred. 1.6 LifeSolutions Orientation. As part of the implementation process and once annually for the length of the contract, Workpartners provides a LifeSolutions orientation. Depending on location and company request, the orientation will be provided online or on-site. The orientation includes a review of the purpose of LifeSolutions services, the scope of services, access options, eligibility requirements, and the opportunity to ask questions. 1.7 Trainings and' Workshops. Education and wellness workshops provide information on issues related to health and wellness. Workshops include topics on stress management, achieving work-life balance, substance misuse, change management, resilience, mindfulness, and enhancing interpersonal relationships. Company has purchased six (6) hours annually for use as virtual and/or in-person Trainings/Orientations/ Workshops/Disruptive Event Management (DEM) services which are included in the reimbursement rate outlined in this Agreement. Additional hours of training are available at $200.00 per hour plus travel expenses for on-site and $125.00 per hour for virtual trainings. Additional hours for health and benefit fair attendance are available at $125.00 per hour plus travel expenses. Additional on-site Disruptive Event Management (DEM) services are available at $200.00 per hour plus travel expenses and $125.00 per hour for virtual services. 1.8 Mental Health First Aid Course. LifeSolutions can teach the Mental Health First Aid course in person or virtually. Role-playing and videos are used to demonstrate how to assess a mental health crisis; provide initial help; and connect individuals to professional and self-help resources.: $100.00 per participant (if on-site is requested, travel and accommodation expenses will be billed directly to the Company as applicable). The minimum number of participants is 5 and the maximum is 30. *Fee is negotiable. 1.9 Coaching Course This 12-hour highly interactive skill-building course will help leaders of all levels strengthen their leadership skills and competencies needed to effectively coach, communicate, motivate, and develop highly effective teams. See the Trainings and Workshop Section for the number of hours available to use for on-site or virtual services in this Agreement. The Company can apply available hours toward this course, and anything not covered by training hours would be $200.00 per hour (if on-site is requested, travel and accommodation expenses will be billed directly to the Company as applicable). The minimum number of participants is 5 and the maximum is 25. *Fee is negotiable. 1.10 Disruptive Event Management (DEM) services. In the wake of a disaster or traumatic incident, Workpartners staff can provide on-site and/or virtual support for individuals directly impacted by the event. Trained crisis professionals use a resiliençe-based model that promotes a culture of psychological safety, mitigates stress-related symptoms, and assists the organization and impacted individuals in returning to pre-event functioning. The team also provides effective and timely consultations for managers as they lead their teams through and beyond the event. See the Trainings and Workshop Section for the number of hours available to use for on-site or virtual services in this Agreement. 1.11 Manager/Supervisor Consultation. Unlimited telephone consultations are available 24/7 for managers, supervisors, and Human Resources professionals. Issues include performance management, difficult or sensitive situations, disruptive events, and strategic initiatives. On-site consultation for managers, leaders, and Human Resources professionals related to workplace initiatives to support company health and productivity goals is available at $200.00 per hour plus travel expenses. 1.12 Policy Development. Consultation on the development of EAP and wellness-related policies including Drug-Free Workplace, Workplace Violence, Fitness for Duty, Tobacco Cessation, and Performance Management. 1.13 Promotional Materials. Workpartners will collaborate with Company to develop a communication strategy to raise awareness, promote positive behavior change and encourage participation in the program. Standard marketing materials are available. They include fliers, postcards, newsletters, educational articles, posters, and emails. Custom marketing services are available on a fee-for-service basis and are subject to mutually agreed-upon documentation and the Company's prior written approval. 2. Account Management and Program Consultation. A designated account manager is assigned to the Company. This account manager partners with the Company to understand the organization's culture and people issues, build and maintain LifeSolutions' program awareness strategies, learn workplace engagement and productivity goals and link LifeSolutions' services to those goals, address questions, and coordinate service delivery. 3. Analytics. Workpartners will report the findings on participation rates, outcomes, and the satisfaction of participants who engage in LifeSolutions' programs and services to the Company. All reports containing Personal Health Information (PHI) will be provided in aggregate form and will not contain member-specific information. Workpartners shall provide to Company semi- annual and annual reports regarding the program services provided. Reports may be provided at other intervals based on Company needs, as agreed on between the parties. Customized reports are available for additional fees based on complexity and preparation time required. 4. Production Costs. Expenses incurred from the use of third-party vendors for webinars and video production are subject to mutually agreed upon fee structure and subject to the Company's prior written consent. The expenses, if any, will be billed directly to the Company. IN WITNESS WHEREOF, the Parties have executed this Statement of Work as of the Effective Date. Borough of Hanover UPMC Benefit Management Services, Inc. d/b/a Workpartners By: William W. Reichart, II Andrew A. Yohe Title: Borough Council President Title: President Date: April 23, 2025 Date: 5.06 Water Main Extension Bond Reduction Borough of Hanover York County, PA Ani Equal Opportunity Borough Department of Water Resources Memorandum From: Chad A. Arnold - Director Utility Operations Department of Water Resources Re: Bond. Reduction Highpointe LLC" Bond # GM226185 Date: April 15, 2025 1. Summary: The Department of Water Resources (DWR) oversees various aspects of the Borough's Water Service Extension Agreements. As a normal part of that process, new water main extension projects require that a developer post and maintain "bonding" to ensure that they complete the project and meet any related conditions as imposed. When a developer makes a written request for a reduction (or a release), the Borough is obligated to review and act on the request in a timely manner. 2. Findings / Background information: The Developer, Mr. Glenn Moore with Woodhaven Building and Development Inc., submitted a written request for consideration of a bond reduction on March 26, 2025, having now completed a significant portion oft the water system construction. The request is to reduce the currently held bond, from the amount of $ 267,817, down to the amount of $ 25,000. Final release of bonding will not occur until the system is fully and properly dedicated to the Borough. A field review was conducted by the Department of Water Resources - Distribution Division, noting various minor repairs to be completed before the final release of the bond can occur. 3. Proposed Action: The motion would be as follows; "I make a motion to reduce the public improvements bonding, for the water system extension associated with the "Highpointe LIC", to S 25,000.00, with final release to be made per a separate written request and contingent on the satisfactory final review of the Department of Water Resources. Borough of Hanover 44F Frederick Street Hanover, PA 17331 +:717.637,3877 f717.637.2805 mboehmoreroowgnPAgow wwamoveroougiPAgpw Bond Number GM226185 SUBDIVISION PERFORMANCE BOND (Annual Premium until Released by Obligee) KNOW ALL PERSONS BY THESE PRESENTS, That we,. HighPointe, LLC as Principal and Great Midwest Insurance Company a Texas corporation with its principal office at 4 High St, Ste 206, North Andover, MA 01845, as Surety, are held and firmly bound unto Borougho ofH Hanover as Obligee, in the sum of Two Hundred Sixty Seven Thousand Eight Hundred Seventeen and 00/100 Dollars $267,817.00 for the payment thereof said Principal and Surety bind themselves,jointly and severally, as provided herein. WHEREAS, in order to file a plat or subdivision map, or to obtain a permit, the Principal has entered into a contract with the Obligee which requires the Principal make certain improvements to the land as more particularly set forth in Water Main Extension Agreement (hereinafter referred to as the "Contract"). NOW' THEREFORE, the condition of this obligation is such that ifthe Principal shall construct the following improvements Water Main Extension - High Pointe Phase S-4 further described in the Contract, all of which improvements shall be completed on or before the date set forth in the Contract, or any such extensions oftime that shall be granted by Obligee in writing and consented to in writing by Surety, then this obligation shall be void, otherwise to remain in full force and effect. The obligation is subject to the following conditions: I. This bond runs to the benefit ofthe named Obligee only, and no other person shall have any rights under this bond. No claim shall be allowed against this bond after the expiration of one year from the date set forth in the preceding paragraph, or one year from the end ofthe latest extension of time consented to in writing by Surety, whichever occurs last. Ift the limitation set forth in this bond is void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 2. This bond is not a forfeiture obligation, and in no event shall the Surety's liability exceed the reasonable cost of completing the improvements described in the Contract not completed by the Principal, or the sum ofthis bond, whichever is less. Signed, sealed and dated the 28 day of March 2023 High Pointe, LLC Principal mhpa Hhf miy - Great Midwest Insurance Company à Surety CORPORATES SEAL dawa Shag By: Laura Scholze Attorney-in-Fact CEC CN0041319 Page 1 of1 POWER OF ATTORNEY Great Midwest Insurance Company KNOW ALL MEN BY THESE PRESENTS, that GREAT MIDWEST INSURANCE COMPANY, a Texas Corporation, with its principal office ink Houston, TX, does hereby constitute and appoint: Michael B. Christian, Rosemary Petitti, Laura Scholze, Justin. J. Silva, Courtney' W.. Judge, Lauren K. Burkhart, Melody Gist itst true and lawful/ Alttomeyls/-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory ini nature ofab bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of GREAT MIDWEST INSURANCE COMPANY, on the 11 day of October, 2018 as follows: Resolved, that the! President, or any officer, be and hereby is, authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Facti to execute on behalf oft the Company any bonds, undertakings. policies, contracts of indemnity or other writings obligatoryi inr nature ofat bond not to exceed Ten Million dollars ($10,000,000.00), which the Company mighte executet throughi its duly elected officers, and affix the seal oft the Company thereto. Any said execution of such documents an Attorney-In-Fact shall be as binding upon thel Company: asiftheyh had! been duly executeda anda lacknowiedged! by ther regularly elected officers 5y the Company. Any Attorney-In-Fact, so appointed, may ber removed int the Company'ss sole discretion and the authority so granted may be revoked as specified int the Power of Attorney. Resolved, that the signature of the President and the seal oft the Company may be affixed by facsimile on any power of the attorney granted, and signature of the Secretary, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seals shall be valid and binding on the Company. Any such power so executed and sealed and certificate soE executed ands sealed shall, with respect to any bond of undertaking tov which itis attached, continue to be valid and binding on the Company. INV WITNESS THEREOF, GREAT MIDWEST INSURANCE COMPANY, has caused this instrument to be signed by its President, and its Corporate Seal tol be affixed this 11th. day of February, 2021. GREAT MIDWEST INSURANCE COMPANY 9 7 M w CORPORATES SEAL BY_ Hm2 Murd Mark W. Haushill President ACKNOWLEDGEMENT On this 11th day of February, 2021, before me, personally came Mark W. Haushill to me known, who being duly sworn, did depose and say that hei ist the President of GREATI MIDWEST INSURANCE COMPANY, thec corporation described in: and which executed the above instrument; that he executed said instrument on behalf oft the corporation by authority of his office under the By-laws of said corporation. CHRISTINA BISHOP Notary Public, State of Texes BY_ 00 Comm. Explios 04-14-2026 Christina Bishop Notary ID 131090488 Notary Public CERTIFICATE , the undersigned, Secretary of GREAT MIDWEST INSURANCE ÇOMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that the original Powero ofA Attorney ofv which thet foregoing is at true and correct copy, isi int full force and effect and has noth been revoked and the resolutions as set forth are now in force. Signed and Sealed at Houston, TXt this 28 Day of March 2023 EEI INSURANC 9 & 3/ X f CORPORATES SEAL) BY_ ow Leslie K. Shaunty CEC as Secretary( "WARNING: Any person who knowingly and with intent to defraud any insurance. company or other person, files and application for Insurance of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penaities. GLENN K. MONROL" OFFICE: 410239-8331 DIRECTOR OF SITE DEVELOPMEI MOBLE 443-463-2207 457 WOODHAVEN BUILDING 6 DEVELOPMENT INC. 4175 Hanover Pike. Manchester. MD 211 102 FAX: 41 9-0356 E-MAIL: gmonrouhdgplc.net 5.07 Downtown Christmas Events SPECIAL EVENT PERMIT APPLICATION Application Fee: $45.00 THE BOROUGH OF HANOVER (non-refundable) 44 FREDERICK STREET HANOVER, PA: 17331 (All information & event approval based on standards of (717) 637-3877 Hanover Borough Ordinance No. 2295 passed 3-25-20) FAX (717) 637-2805 wwhnoveborowghpage PARTI I. APPLICANT INFORMATION & EVENT DETAILS Sa Eurclay only) NAME OF EVENT: Christmas in Hanover DATE OF EVENT: 11/29/2025 EVENT LOCATION: Center Square & Surrounding Downtown Areas TIME OF EVENT: 11am - 7pm Moriah Tyler - Main Street Hanover, Inc CONTACT NAME/ORGANZATION. NAME: 40 York Street Hanover, PA 17331 CONTACT ADDRESS CITY, STATE/ZIP: 717-637-6130 Ext. 101 My-e@mahnareharowerog CONTACT PHONE # EMAIL ADDRESS: oriented Christmas Festival. DESCRIPTION OR PURPOSE Community OF EVENT: Full description attached separately. Santa Parade - Attached ROUTE TO BE TRAVELED Map (PLEASE PROVIDE MAP Festival in = Attached IF APPLICABLE) Square Map (3 Quadvant clsures)- - YCRK S7,Conke SQ EoBaduny APPROXIMATE NUMBER APPROXIMATE 1000 20 OF ATTENDEES: NUMBER VENDORS: APPROXIMATE NUMBER OF APPROXIMATE NUMBER N/A 20 ANIMALS: OF VEHICLES: (parade) 9:00am WILL BATHROOMS BE NEEDED EVENT SET UP TIME: IF ON PROPERTY OR WILL Needed BATHROOMS BE PROVIDED: TEAR DOWN TIME: 7:30pm N/A COST OF ADMISSION TO EVENT: ELECTRICITY NEEDED? (IF AVAILABLE ON PROPERTY) N/A PLAN FOR WASTEWATER DISPOSAL: REFUSE REMOVAL: Borough IS APPLICANT TO PROVIDE OR BOROUGH? Attached LIABILITY INSURANCE COMPANY: (General Liability Insurance is required in the amount of $1,000,000 naming the Borough of Hanover as additional insured for the event please attach) Page 1 revised 1-2-25/ke SPECIAL EVENT PERMIT APPLICATION Application Fee: $45.00 THE BOROUGH OF HANOVER (non-refundable) 44 FREDERICK STREET HANOVER, PA 17331 (All information & event approval based on standards of (717) 637-3877 Hanover Borough Ordinance No. 2295 passed 3-25-20) FAX (717) 637-2805 .hamoveorouppAgPN PARTI II. OATH, INDEMNIFICATION AND HOLD HARMLESS STATEMENT hereby swear that the information set forth in this application is true and correct to the best of my knowledge under penalty ofl law and agree to comply with the provision of Ordinance No. 2295 of The Borough of Hanover of which this permit is subject and any other applicable Federal, State or Municipal laws, rules, regulations or requirements. For and in consideration of the Council oft the Borough of Hanover, York County, Pennsylvania issuing a permit for a special event as defined in Ordinance No. 2295, I, o applicant, hereby agree to hold the Borough of Hanover harmless from any and all actions, causes of actions, claims, damages, costs, loss of service, attorney fees, expenses, compensation on account of, or in any arising out oft the special event known as shmas in Hanover to be held on 29 day of November 20 a S at. owntown anover and further agree to indemnify the Borough of Hanover, York County, Pennsylvania, its agents and employees against my loss as a result of any and all claims of persons or entities of whatever nature arising from the conduct of said event. Ido hereby further remise, release and forever discharge the Borough of Hanover, its employees and agents, of and from any and all liability, claims, causes of actions, damages, costs, expenses or demands of any kind whatsoever in law or in equity arising or which may arise out of in any way connected and/or relating to the aforesaid event. IN WITNESS WHEREOF, the above-named, intending be legally bound, has executed this hold harmless and indemnification agreement this 3 r day of An 2h7 2025 Aa Applicant's signature a SWORN AMES AAREREIBIESRGEX NOFARYS SEAL 3 day of ApRiL 205 Dorothy C FellxNotary Public NA York County My Commission Expires 8/14/2027 Signature, Notary Public Commission #1235999 PART III. COSTS, APPROVAL AND PERMIT CERTIFICATION Borough's Estimate of Costs: $ / A (attach copy) Payment Date: Date Permit Issued: Signature of Borough Manager ATTACHMENTS REQUIRED: 1.) Detailed map of route to be traveled if applicable 2.) Map of site location with description of all placement details 3.) Certificate of liability insurance 4.) Application Fee of $45.00 (non-refundable) Page 2 MAIN HHH BE - BE HANOVER STREET HBFHHEH 2025 Request - Christmas in Hanover Dear Borough of Hanover Council & Staff- The Hanover Christmas Committee, a program of Main Street Hanover, request to hold the following activities for the 2025 holiday season: Santa Cabin Placement Weask that the public works department place the Santa Cabin in center square, in the cannon quadrant sidewalk area. The cabin is placed as it fits into their scheduled, but we would requestit be placed the week of November 17, 2025. Santa will be delivered to his cabin at 9:00 am on Friday, November 28, 2025, via requested Fire Truck or Police Escort. The cabin will officially open for visitors on Friday, November 28, 2025. Christmas Tree Deliver, erect, and secure a live Christmas Tree in the former gazebo quadrant of Center Square November 19, 2025, with the assistance of Public Works and the Hanover Borough Police Department. Electric to be accessed and connected by qualified personnel from Swam Electric and Public Works for the operation of lighting during the period of the tree installation and into the remaining season. Pole Decorations We ask that the Public Works Dept., with the support of SWAM electric, hang the new pole decorations in place throughout downtown Hanover and along Eisenhower Drive. These decorations purchased by our organization are a gift to the community made possible by local foundation support and donors in our area. Snowflakes should be hung as well on the lampposts in the center intersection in town. Free Holiday Parking We request free parking for all Borough monetized parking spaces in the downtown district, all day on Fridays and Saturdays, beginning November 28 and ending December 27, 2025. This courtesy encourages visitors to the holiday activities and shoppers supporting the local downtown Hanover businesses throughout the holiday season and promotes longer visits into the area. (717) 637-6130 40 York Street. Hanover, PA 17331 MainstreatHaneerorg MAIN HANOVER HHH STREET HEFHEEE Santa Parade The Christmas Parade begins from Baer Avenue playground on Saturday, November 29 at 10:00 am formation, 11:00 am start. Route is same as in prior years - Map is attached for reference. We request that the police department assists with the rolling-barricades and traffic control, as they have done previously. Tree Lighting Ceremony Saturday, November 29, 2025 - 5:30pm - 8:00pm We request an event review with the Borough staff and police department in order to ensure the safety of the event goers. RAIN DATE: Saturday, December 6, 6 pm. Electric for Tree The tree is to be lit nightly from 4 p.m. until 1 a.m. every night there after the evening of November 29, 2025, except for Christmas Eve and Christmas Day in which the tree is to remain on all night and all day as well as all night New Year's Eve and all day New Year's Day and turned off indefinitely at 1 a.m., on January 2, 2026. Market House Stand November 29 & December 6, 13, 20, and 27 Wer request a space at Hanover Market House to share information about the holiday activities, answer questions regarding attending said events, as well as selling merchandise to raise funds for the holiday events, decorations, and activities. Christmas Festival Wer request that on Friday, November 28, 2025, the Santa's Cabin Quadrant, The Tree Lighting Quadrant, and the Clark's Bostonian Quadrant would be closed for setting up for the festival. On Saturday, November 29, 2025, we request that the three quadrants, as well as Broadway from the square to York Street be closed for the event. Broadway from the Square to York Street would be closed immediately following the parade. This would allow Main Street Hanover, The Christmas in Hanover Committee, and The Borough Parks and Rec Department to coordinate a larger and safer event for the community. Map attached for reference. (717) 637-6130 40 York Street, Hanover, PA 17331 MainstreatHenoverore - MAIN HHH a 1 E HANOVER STREET HEFHHHH) No assistance needed events: These downtown events & activities will be taking place again this year. No Borough assistance is necessary. Hanging of the Greens & Other Decorations Permission is requested for the local civic organizations and Christmas Committee members to decorate the four quadrants in Center Square with faux garland on lampposts, parking meter sweater covers, Santa footprints around the cabin establishing the line for visitors, lights on the gazebo in Wirt Park, and decorating the tree on Walnut St. in the Hollywood Circle. This activity will take place on Saturday, November 22, 2025. Holiday Window Painting Committee will coordinate the painting of windows in the downtown with the help of local students. Windows are taped and prepped, students paint with semi-permanent paint and remove after the season. Week of November 18, 2025, is the estimated start date. Christmas Experiences & Ice Sculptures We will ask businesses to curate unique holiday-themed experiences throughout the festival on Saturday, November 29, 2025, as well as we will commission and station ice sculptures throughout downtown with an Exploration Passport. Caroling Committee will invite the community to sing carols in downtown Hanover. Dates planned for November 29 and December 13, 2025. Removal Pole decorations can be removed after January 5, 2026. Take down and remove the tree and Santa Cabin between January 5-9, 2026. Service clubs and committee volunteers will be removing the garlands January 10, 2026. Summary of Festival Schedule: Friday: 9:00 AM Santa Arrives via Police, or Fire Department Escort (from York Street/Broadway into the Square) I Santa's Cabin Opens 9:00 AM 1:00 PM I 2:00 PM 5:00 PM I 6:00 PM 8:00 PM (717) 637-6130 40 York Street, Hanover, PA17331 MainstreetHancverorg MAIN HANOVER HHE BEE BE STREET HEFHHHE Saturday (Shop Small Saturday!): a 11:00 AM - 12:00 PM Santa Parade 12:00 PM - 2:00 PM I 3:00 PM - 6:00 PM Santa's Cabin Open 8 12:00 PM - 6:00 PM Ice Sculpture Passport - Explore sculptures and get your passport stamped! J 12:30 PM- 1:30 PM Christmas Carolers Singing Downtown & 2:00 PM- 5:00 PM Live Music by Bob Cratchit and the Bookkeepers in the Square A 6:00 PM Tree Lighting Ceremony Santa's Cabin Hours Opening Day: Fri. Nov. 28: 9a.m.-1 p.m., 2-5 p.m., 6-8 p.m. Sat. Nov. 29: 12:00 p.m. - 2:00 p.m. I 3:00 p.m. - 6:00 p.m. Mon. Dec. 1: 6-8 p.m. Fri. Dec. 5: 6-8 p.m. Sat. Dec 6: 10 a.m.-1 p.m. & 2-6 p.m. Mon. Dec. 8 thru Fri. Dec. 12: 6-8 p.m. Sat. Dec. 13: 10 a.m.-1 p.m & 2-6 p.m. Mon. Dec. 15 thru Fri. Dec. 19: 6-8 p.m. Sat. Dec. 20: 10 - a.m.-1 p.m & 2-6 p.m. Mon. Dec. 22: 6-8 p.m. Tues. Dec 23: 6-8 p.m. Thank you for taking the time to review our request for the Christmas season in downtown Hanover. We appreciate your consideration and supportin making this special event a success for our community. Ifyou have any questions or need additional information, please feel free to reach out to me directly. We look forward to your feedback and the opportunity to bring holiday cheer to downtown Hanover! Warm regards, Mh yh Moriah Tyler Executive Director Main Street Hanover (717) 637-6130 40 York Street, Hanover, PA 17331 MainstreetManoyer.oro 94 CHRISTMAS FESTIVAL MAP 2025 ST. E. CHESTNUT W. CHESTNUT ST. 194) Stage for Tree Lighting installed after Parade 9 CENTER 94 uI FREDERICK ST. SQUARE Link's Music Lyric Band a Portable Bathrooms Doss Alley ST. UT E- W. WALNUT ST. MSH Pop-Up Tent "Dark" areas are road closures Heated Music Tent Santa's Cabin Quad Sponsor/Kids Craft Tent Tree Lighting Quad Clark's Quad I Non-Profit Tents Section of Broadway TBD - In front of Businesses Bank Lane Accessible Parking Only nHo a 1E I e MAIN/STREET Santa's Cabin HANOVER Tree Lighting Borough of N HANOVER E Hot Cocoa & Dessert Truck ParkseRecreation O - SANTA PARADE MAP 2025 10:00 AM: HPD will barricade the parade staging which consists of Baer Av from E Hanover St to E Middle St, Baer Av from E Middle St to E Walnut St, and Terrace Av from Baer Av to first alley east of Baer Av. 0815: HPD will erect traffic cones at all entrances/exits to private businesses and alleyways along York St from Broadway to E Middle St. 11:00 AM: Parade will commence. Fire Police will conduct rolling closures of roadways as parade nears intersections along the route. Participants will travel north on Baer Av, west on E Middle St, north on York St and west on Broadway into Center Square. Participants will be moved off of the roadway in Center Sq and ushered to the parking quadrants. Crowd and traffic control will be maintained by HPD until all participants and spectators are off of the roadways. DATE( (MM/DDNYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE 4/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE ORF PRODUCER, AND' THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not conferr rights tot the certificate holder inl lieu ofs such endorsementis). PRODUCER Weber Certificates AP Benefit Advisors, LLC E 55 Wetzel Drive Ste 2 717-637-1247 AC No): 717-632-4860 Hanover PA EZ 17331-0917 ADDRESS: webercertlieales@assuredparners.com MBVAERBAFODNSCPNEASL NAIC# INSURERA A: Selective Way Insurance Company 26301 INSURED MAINSTR-01 INSURERE B: Main Street Hanover Inc 40 York Street INSURER C: Hanover PA 17331 INSURERI D: INSURERE E: INSURERF: COVERAGES CERTIFICATE NUMBER: 571845542 REVISION NUMBER: THIS ISTO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE! POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS/ AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEDBY PAID CLAIMS. RE TYPEOFI INSURANCE ADDLSUBR INSD_WVD POLICYN NUMBER POLICYEFF (M VDDNYYY POLICYEXP MYT LIMITS A x COMMERCIAL GENERALLIABILITY S 2364899 5/29/2024 5/29/2025 EACHOCCURRENCE $1,000,000 CLAIMS-MADE OCCUR PREMISES(Ea DAMAGET TORENTED occurrence) $500,000 MEDEXP (Any one person) $15,000 PERSONAL &A ADV INJURY $1,000,000 GENLA AGGREGATEL LIMIT APPLIESF PER: GENERAL AGGREGATE $2,000,000 POLICY SER LOC PRODUCTS- -COMPIOP AGG $2,000,000 OTHER: $ AUTOMOBILELIABILITY $ ANYA AUTO EEEBEEECH BODILYI INJURY (Per person) s ALES OWNED ONLY AUTCOWNED SCHEDULED BODILYI INJURY (Per accident) S PROPERIYDAMAGE AUTOS ONLY AUTOS ONLY (Per accident) S s A UMBRELLALIAB X OCCUR s 2364899 5/29/2024 5/29/2025 EACH OCCURRENCE $1,000,000 EXCESSLIAB CLAIMS-MADE AGGREGATE $1,000,000 DED RETENTIONS WORKERSC COMPENSATION ANDE EMPLO OYERS'L LIABILITY EEAUTE DAH FFICERMEMB TORPARTNEREX EXCLUDED? XECUTIVE YIN NI IA E.L. EACHACCIDENT $ E inN AESE E.L.D DISEASE- EA EMPLOYEE $ B EFGPERATOISIH below E.L.D DISEASE- -POLICYLIMIT s A LiguorL Liability S 2364899 5/29/2024 5/29/2025 2,000,000 1,000,000 Per Occurrence Aggregate DESCRIPTIONOFC OPERATIONS/ /LOCATIONS/ VEHICLES (ACORD1 101, AdditionalR Remarks Schedule, may be attachedifmores spaceisrequired) "*Av written contractr must! bei inp place in order fort the additionali insuredt to be effective. ** The Borough of Hanoveri is an additionali insured with respect tot the General Liability Policy. Borough ofH Hanover is named as Additional Insured with respects tot their interest in the insured's operations re: 2025 Christmas Parade and Event on 11/29/25. CERTIFICATE HOLDER CANCELLATION SHOULDA ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Borough ofh Hanover ACCORDANCE WITHT THEF POLICYF PROVISIONS. Attn: Police Chief 44 Frederick St. AUTIPEPREPESHTAPE Hanover PA 17331 01 1988-2015 ACORD CORPORATION. All rights reserved. ACORD: 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORD CERTIFICATE OF LIABILITY INSURANCE DATE( (MM/DDNYYY) 4/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: Ift the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONALI INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights tot the certificate holder inl lieu ofs such endorsement(s). PRODUCER CONTACT NAME Weber Certificates AP Benefit Advisors, LLC 55 Wetzel Drive Ste 2 717-637-1247 FAC No): 717-632-4860 Hanover PA 17331-0917 Ez ADDRESS: weber. anksadmsnSaransem INSURERIS)A AFFORDINGO COVERAGE NAIC# INSURERA A: Selective Way Insurance Company 26301 INSURED MAINSTR-01 INSURER B: Main Street Hanover Inc 40) York Street INSURER C: Hanover PA 17331 INSURERO D: INSURERE E: INSURERF: COVERAGES CERTIFICATE NUMBER: 1065802107 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEENF REDUCEDE BY PAID CLAIMS. ASE TYPEOFI INSURANCE ADDL/SUBR INSD_WVD POLICYNUMBER MMDDNYYY POLICYEFF POLICYEXP MMDDMYYY LIMITS A X COMMERCIAL GENERALL LIABILITY S 2364899 5/29/2024 5/29/2 2025 EACHOCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGET PREMISES/Eao TORENTED occurrence) $500,000 MEDE EXP (Any one person) $15,000 PERSONAL &A ADVI INJURY $1,000,000 GENL AGGREGATEL LIMIT APPLIESF PER: GENERAL AGGREGATE $2,000,000 POLICY SE8 LOC PRODUCTS- COMPIOP AGG $2,000,000 OTHER: $ AUTOMOBILELIABILITY Eaa COMBINEDS accident) SINGLELIMIT s ANYA AUTO BODILYI INJURY (Per person) s QURETO ONLY BODILYI INJURY (Pera accident) $ ONLY PROPERIVDAMAGE E AUTOS AUTOS ONLY Peraccident) $ $ A UMBRELLALIAB X OCCUR S 2364899 5/29/2024 5/29/2025 EACHOCCURRENCE $1,000,000 EXCESSLE LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED RETENTIONS WORKERSC COMPENSATION EMPLO OYERS' LIABILITY DH ANDE EFAUTE ANYPROPRIET CER/MEME TORPARTNEREAECUTVE 1BE EXCLUDED? YIN NI A E.L. EACH ACCIDENT $ ink NERE E.L. DISEASE $ der E -EAE EMPLOYEE B/SCR PTONS DOPERATIONSb und below E.L.D DISEASE- POLICYLIMIT $ A LiquorLiability S 2364899 5/29/2024 5/29/2025 1,000,000 2,000,000 Per Occurrence Aggregate DESCRIPTION OF OPERATIONS/ /LOCATIONS/ VEHICLES (ACORD 101,A AdditionalR Remarks Schedule,m may! be attachedit ifmore spaceisrequired) "*Av written contract must bei inp placei in order for thea additional insuredt to be effective. ** Commonwealth of Pennsylvaniai is an additionali insured with respect tot the General Liability Policy. Commonwealth of Pennsylvania is named as Additional Insured with respects to their interest int the insured's operations re: 2025 Christmas Parade and Event on 11/29/25. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFT THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Commonwealth of Pennsylvania ACCORDANCE WITH THE POLICY PROVISIONS. Dept. of Transportation 1101 S. Front St AUTHORIZEDE REPRESENTATIVE Harrisburg PA 17104 01 1988-2015 ACORD CORPORATION. All rights reserved. ACORD: 25 (2016/03) The ACORD name and logo are registered marks of ACORD 5.08 Janitorial Cleaning Contract Bid Advertisement LEGALI ADVERTISEMENT The Borough of Hanover is soliciting bids for Janitorial services at the Borough of Hanover Public Administration Building, 33 Frederick Street, Hanover, PA until Wednesday, May 14, 2025 at 10:00 AM. Copies ofthe information and instructions for bidders can be accessed by visiting htpsyAnnv.hmmovetherouehpasovBisaps or are available at the Borough of Hanover Public Administration Building, Monday through Friday, 8 AM to 4:30 PM. Potential bidders are invited to attend a pre-bid meeting on Monday, May 12, 2025 at 2:00 PM at the Borough of Hanover Public. Administration Building. Bids will be opened at a public meeting on Wednesday, May 14, 2025 at 10:00 AM at the Hanover Borough Municipal Building, 33 Frederick Street, Hanover, Pennsylvania. All bids must be plainly marked "33 Frederick Street Janitorial Services Bid" and be submitted in sealed envelopes to the Office of the Borough Secretary, 33 Frederick Street, Hanover, Pennsylvania no later than 10:00 AM on May 14, 2025. Bid award will take place on Wednesday, May 28, 2025 at 7:00 PM at the public meeting of Hanover Borough Council. Council reserves the right to waive defects, reject any or all bids, or to award as it deems to be in the best interest of The Borough ofHanover. THE BOROUGH OF HANOVER Margaret Lewis Borough Manager ADVERTISE: April 27, 2025 May 4, 2025 PLEASE PROVIDE PROOF OF PUBLICATION 5.09 Public Safety Facility Project Change Order Policy CHANGE ORDER POLICY AND PROCEDURE FOR THE PUBLIC SAFETY FACILITY PROJECT 44 FREDERICK STREET Level 1 - Change orders involving dollar amounts from $0 to $5,000 Change orders within this level must be approved by the Borough's Architect, Borough Manager, Director of Planning and Engineering, and Director of Public Works.-.If1 the change order is approved at the staff level, it will be approved by the Borough Manager for execution. The approved change order will then be submitted to Council for ratification at the Council meeting (workshop or regular Council meeting) next following the approval of the change order. Level 2- Change orders involving dollar amounts from $5,000 to $20,000 Change orders within this level must be approved by the Borough's Architect, Borough Manager, Director ofl Planning and Engineering and Director of Public Works. Ifthe change order is approved at the staff level, the proposed change order will be sent to a designee of Council, appointed by Council President, and the Chair oft the Public Works and Facilities Committee for review and approval. Ifthe change order receives the approval from all oft the above parties, it will be approved by the Borough Manager for execution and then submitted to Council for ratification at the Council meeting (workshop or regular Council meeting) next following the approval of the change order. Level 3- Change orders involving dollar amounts above $20,000 Any change order for above $20,000 will only be approved by Council in advance of execution of the Change Order request. 5.10 Zoning Ordinance Amendment Department of Planning & Engineering (DPE) e Hanover Borough, York County, PA An Equal Opportunity. Borough Memorandum From: P. Eric Mains, PE Director Planning & Engineering Re: Zoning Amendments Authorization to begin approval process Date: 09 April 2025 1. Summary: The Dept. of Planning and Engineering (the "Department") has been supporting the Planning Commission since mid to late 2024 with developing a suite of: zoning ordinance amendments and edits. As the effort isr now completed, it is time to begin the process of adoption. 2. Findings / Background information: When a zoning ordinance is amended, there is a regimented process of submittals, reviews, notices, hearings and approvals before the actual ordinance changes are enacted (and enforceable). Given that this will take several months, the Department is asking for Council to authorize iti to begin working with the Solicitor and to begin the process. While all of the edits were drafted at public planning meetings, there will be other opportunities for the public to review and comment on the proposed changes. This authorization will simply allow staff to begin making the necessary submittals and notices that are part of the process. The first step will be to develop a schedule of benchmark submissions, notices and hearings. Necessary Action: It is respectfully requested that the Council formally authorize the Department to engage with the Solicitor and begin the process of adoption for the draft zoning amendments. Department of Planning & Engineering Borough of Hanover 144 Frederick Street, Hanover, PA 17331 t:717.637.38771 f.717.637.2805 Page 1]1 5.11 1191 Eichelberger St Plan Approval Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough Memorandum From: T. Snyder Project Manager Department of Planning & Engineering Re: 1191 Eichelberger Street - Preliminary Land Development Plan Date: April 3, 2025 1. Summary: The Dept. of Planning and Engineering (the "Department") has coordinated with the Planning Commission and the Borough's third-party engineering firm to conduct a technical review of a Preliminary/Final Land Development Plan for the proposal of a new building addition and modification of an existing parking area for a parcel located at 1191 Eichelberger Street. 2. Findings / Background Information: The owner intends to build an addition on the existing building at 1191 Eichelberger Street to expand the current dental practice. While not all inclusive, principal concerns by the Department focused on adding a sidewalk along Eisenhower Drive and improving overall site landscaping. At the April 2, 2025, meeting of the Planning Commission, it was recommended that Council conditionally approve the land development plan based on conditions from Rettew letter, most recently dated March 31, 2025. 3. Necessary Action: Following the findings of the Planning Commission, it is recommended that Council review the plan, address any questions or concerns they may have with the proposal and then take specific action on the Land Development Plan to either deny it (if specific and citable sections in the Subdivision and Land Development Ordinance have not been met), approve (wholly), or concur with the Planning Commission's recommendations and approve the plan with conditions (referring to the attached DRAFT Plan Approval Resolution to document those specific conditions). Department of Planning & Engineering Borough of Hanover 144F Frederick Street, Hanover, PA 17331 E717.637.38771 £.717.637.2805 Page 111 RESOLUTION FOR PRELIMINARY SUBDIVISION PLAN APPROVAL HANOVER BOROUGH, YORK COUNTY, PA RESOLUTION No. 1435 PRELIMINARY/FINAL LAND DEVELOPMENT PLAN 1191 EICHELBERGER ST HANOVER, PA 17331 Whereas a Preliminary/Final Land Development Plan for 1191 Eichelberger St, Hanover, PA 17331, was submitted on behalf of Shoe Orthodontics; by Hanover Land Services, requesting the review and approval of the Preliminary/Final Land Development Plan for Shoe Orthodontics; and Whereas said application was last reviewed by the Hanover Borough Planning Commission on April 2, 2025, and received a recommendation for conditional plan approval; and Whereas the following reviews have been prepared for the aforementioned land development plan: 1. Third Party Engineer, (Rettew) Preliminary/ Final Land Development Plan Review letters dated most recently March 28, 2025, and March 31, 2025. 2. York County Planning Commission Office, "Report to Municipality of Review ofI Land Development Application, 99 letter dated November 21, 2025. Now, therefore, be it resolved, by the Borough Council of Hanover Borough, this 231d day of April 2025, said Application for Preliminary/Final Land Development Plan approval is APPROVED WITH THE FOLLOWING CONDITIONS: 1. Plans. Preliminary/Final Land Development Plan, depicting a new building addition and various parking lot modifications for Parcel # 67.00.19.001-10.0000; prepared and designed by Hanover Land Services., subject to the diagrams, details, and general plan notes as more fully depicted within the aforementioned land development plan set below: Preliminary/Final Land Development Plan set: Sheet 1: Cover Sheet, dated 10/21/2024 (last revised 03/05/2025) Sheet 2: Deed. Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 3: Existing Conditions Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 4: Demolition Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 5: Land Development Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 6: Grading & Utility Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 7: Landscape Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 8: Lighting & Photometric Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 9: Elevation Plans & Profiles, dated 10/21/2024 (last revised 03/05/2025) Sheet 10-11: Notes & Details, dated 10/21/2024 (last revised 03/05/2025) Conditions of Preliminary/Final Land Development Plan Approval. The above Plan approval is granted subject to the following conditions: a. Evidence of an approved planning module, exemption request, or notice that a planning module is not required, will be provided (S 320-28.E.7.d). b. All certificates, seals and signatures will be provided prior to recording the plan (S 320-33.A, 310- 19.B). C. Thej project will address the required park and recreation facilities requirements (S 320-64) either with recreation facilities, or a "fee-in-lieu-of" for an offsite park improvement. d. Owner will submit an engineer's 's cost estimate, financial security, and a Financial Security Agreement for the proposed public improvements (S 320-67). e. A carbonate or karst geology determination will be provided (S 310-13.I). The required testing will also be noted as a critical stage of construction in the general notes. f. An Operations and Maintenance Agreement, for the proposed stormwater control measures (SCMs), will be provided and recorded (S 310-19.D.9). g. The engineer will submit a revised Landscaping Plan concept, subject to the review and approval of the Department of Planning & Engineering, for the front corner of the project site (at intersection of Eisenhower Drive and Eichelberger Street). h. Owner, by signature below, will acknowledge the obligation to submit all appropriate project permitting which includes, but may not be limited to, Zoning, Building, Stormwater, and Sidewalk/Curbing. i. The engineer will submit an updated Impervious Area (IA) inventory SO that any adjustments to Stormwater Program Fee billing can be made. . Approval by Borough Council of the submitted waiver requests, noting that the approval, by Borough Council, of the Land Development Plans, will by default serve as their approval of the requested waivers. The waivers being requested, and recommended by the Planning Commission, for approval are: noted specifically as follows: 1. A waiver of the requirement to submit a Preliminary Plan per Section 320-26 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 2. A waiver of the requirement to provide street trees per Section 320-36.M.4 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 3. A waiver of the requirement to provide perimeter parking lot landscaping per Section 320-55.D of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 4. A waiver of the requirement to provide building base landscaping per Section 320-56 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). A copy oft this Resolution mailed to the. Applicant on April 24, 2025, shall serve as the required notice pursuant to 53 P.S. $10508(1). Resolved and Approved this 23rd day of April 2025, Borough ofHanover Council: Attest: By: By: Borough Secretary Council President ACCEPTANCE OF CONDITIONS: I/We, as the Applicantlagent, and/or I/we, Hanover Land Services, Inc., on behalf of Shoe Orthodontics, 1191 Eichelberger St. Hanover St, Hanover, PA 17331 in Hanover Borough, York County, do hereby acknowledge and accept the Preliminary/Final Land Development Plan Approval issued by the Hanover Borough Council and accept the conditions contained therein as recited above. Owner Signature: Owner Printed Name: Witness: Date: 5.12 Fire Civil Service Rules & Regs HANOVER BOROUGH CIVIL SERVICE COMMISSION RESOLUTION Pursuant to motion made by the Commission at a regularly scheduled meeting of the Commission held April 7, 2025, motion passed, the foregoing Civil Service Rules, enacted by the General Assembly of the Commonwealth of Pennsylvania and in accordance with the authority granted by the Borough Council of the Borough of Hanover, York County, Pennsylvania, the following amendments to the Hanover Fire Civil Service Rules arel hereby certified by the Hanover Borough Civil Service Commission to the Borough Council of the Hanover Borough for adoption as attached. By: JosephE. Erb, Jr., Commiscion Secretary 1 12868894.1 Section F-304. Age and Residency. All applicants must have reached their 21st birthday before the deadline for submitting completed applications. Applicant must reside or agree to establish a residence in Hanover Borough or in close proximity within three months after the date of appointment sO as to be able to effectively perform his duties and responsibilities. Section F-305. General Qualifications - All Applicants. Every applicant for any position in the Fire Department shall possess a diploma from an accredited high school or a graduate equivalency diploma. In addition, every applicant must be a United States citizen, be physically and mentally fit to perform the full duties of a Firefighter, and, prior to appointment, possess a valid motor vehicle operator's e.yNeCa Section F-306. General Qualifications - Applicants for Promotion. (A) In addition to meeting the qualifications in Section 305 above, all applicants for a promotional position, except chief, shall not have been suspended without pay for more than five (5) days at any time in the three (3) years prior to the deadline for submitting applications. Any suspension to which the applicant has timely appealed pursuant to a grievance procedure or these Rules and Regulations shall be disregarded unless the appeal is resolved prior to the creation of the eligibility list. (B) All applicants shall have continuous prior service with the Fire Department of Hanover Borough and training requirements as follows: 1) An applicant for the position of Captain shall have a minimum of five (5) years of experience as a Firefighter with the Fire Department. 2) Firefighter II 3) Vehicle Rescue Technician (BVR-T or NVR-O) 4) Hazardous Materials Operations Level 5) Emergency Medical Technician 6) Fire Officer II 7) Fire Inspector II 8) IMS 100, 200, 700, and 800 9) Qualified driver/operator of all department equipment Page 8 of 21 ARTICLE IV. EXAMINATION AND GRADING PROCEDURE Section F-401. General Examination Requirements for the Position of Firefighter. (A) The examination for Firefighter will consist of a written and an oral examination which will be graded on a one hundred (100) point scale with the written examination representing fifty percent (50%) of the final score and the oral examination representing fiffy (50%) of the final score. (B) The hiring process for the position of a Firefighter will be conducted in the following order: 1) Applicant submits a formal application. 2) yAPegamdas Physical Ability Test (CPAT) 3) Written Exam 4) Oral Board interview examination. 5) Creation of an eligibility list. 6) Investigation of applicant's background. 7) Offer of conditional appointment. 8) Medical (Physical), Psychological and Polygraph examinations. 9) Commence required Fire Academy training. Section F-402. General Examination Requirements for Promotion. The examination for the positions of Captain shall include a written and an oral examination which will be graded on a one hundred (100) point scale with the written examination representing fifty percent (50%) of the final score and the oral examination representing fifty percent (50%) of the final score. Section F-403. Notice of Examination. (A) The Civil Service Commission shall be responsible for overseeing the administration of the written and oral examinations. The Fire Chief shall be responsible to ensure that appropriate certified examiners conduct the polygraph and psychological examinations. (B) The Commission shall appoint a written examination administrator, an oral examination administrator, a physicalagilyexamine:Candidate Page 11 of 21 Physical Ability Test examiner (CPAT), a medical examiner and a psychological examiner to conduct the appropriate examination required by these rules. 1) Written Examination Administrator - The Hanover Borough Civil Service Commission and or the Fire Chief with appointed proctors approved by the Civil Service Commission. 2) Oral Examination Administrator - Examiner(s) certified by the Hanover Borough Civil Service Commission. 3) Candidate Physical Ability Test (CPAT) Examiner - Testing willl be in accordance with the International Association of Fire Chiefs (IAFC) and the International Association of Firefighters (IAFF) to comply with National Standards for Firefighters 3) PhysealAgHy-Ekamiet-AyCaserPe8rPemn-Townshpe: Hanover-Borowgi-Firefghlerpropeny trained-in-the adminstraliomofphysaisgy-eshlang-heappropaale y 4) Medical Examiner - The examination must be administered by a licensed medical professional including Physicians. Physician Assistants. and Nurse PractitionersThis ewaminalie-mus-besdmneadyaleensed-Physieian: Physician-Asistanl,oCenieAusePractilionerwheis gensaGHAPeMNyMaN 5) Psychological Examiner - This examination must be administered by a Pennsylvania licensed examining psychologist. Section F-404. Written Examinations. The written examination shall be graded on a 100-point scale and an applicant must score seventy percent (70%) or higher in order to continue in the application process. Applicants scoring less than seventy percent (70%) shall be rejected. Consortium applicants should be able to obtain their written test results through the Consortium by electronic notification. Section F-405. Oral Examination. Page 12 of 21 6.01 Resolution for Small Water/Sewer Grant Submission Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough From: Tony Thomas, Director Water and' Wastewater Treatment Facilities Re: Pa Small Water and Sewer Grant Date: 09 April 2025 1. Summary: The Water Resources Department is asking for authorization to submit a Small Water / Sewer Grant application to help offset funding or critical equipment and pump upgrades at the water and: seweri treatment facilities. 2. Findings / Background Information: The Borough of Hanover is working with Delta Development Group to prepare and submit for a PA: Small Water and Sewer grant. The filter plant has four High Duty service pumps that supply all oft the finished potable water to the McSherrystown: and Terrace. Avenue water towers as well as the Parrs Hills Reservoir. Each of these pumps is powered by a 400-horsepower motor. One oft the motors is currently out of service and needs replaced. This motor has been rebuilt several times and is at the end of its service life. These pumps also have 18-inch swing check valves that are wearing at an accelerated pace. The short-term (ineffective) solution is to keep buying replacement parts. We would like to replace these with an updated and more durable valve. The other costs associated with this grant will be for a PLC upgrade to the Edgegrove pump station. This PLC controls the 3 pumps at the station with an average Flow of 1.0 MGD. During wet weather this flow canreach 3-4 MGD. Finally, the grant scope will include the heated sludge recirculating pumps and chlorine contact mixer which are both original to the plant and have been in service since 1987. 3. Necessary Action: In the interest of operational cost savings and to improve redundancy and resiliency it is recommended that the council approve to move forward in obtaining this grant which would offset the costs by 85% (requiring only a 15% match from the Borough). Department of Planning & Engineering Borough of Hanover 144 Frederick Street, Hanover, PA 17331 E717.637.38771 £.717.637.2805 Page 111 HANOVER BOROUGH YORK COUNTY, PENNSYLVANIA RESOLUTION NO. 1437 Al RESOLUTION OF HANOVER BOROUGH, AI BOROUGH OF THE COUNTY OF YORK, COMMONWEALTH OF PENNSYLVANIA, AUTHORIZING THE SUBMISSION OF A REQUEST FOR FUNDING' THROUGH" THE COMMONWEALTH FINANCING AUTHORITY PENNSYLVANIA SMALL WATER AND SEWER PROGRAM Be it RESOLVED, that Hanover Borough of York County hereby requests a PA Small Water and Sewer Program grant of $250,000 from the Commonwealth Financing Authorityto be used for the replacement of a water pump int the Hanover Borough water system. Be it FURTHER RESOLVED, that the Applicant does hereby designate William W. Reichart II, Council President, and SueAnn Whitman, Mayor, as the officials to execute all documents and agreements between Hanover Borough and the Commonwealth Financing Authority to facilitate and assist in obtaining the requested grant. 1, Dorothy CFelix, duly qualified Secretary of Hanover Borough, York County, PA, hereby certify that the forgoing is a true and correct copy of a Resolution duly adopted by a majorityvote of the Hanover Borough Council at a regular meeting held April 23, 2025 and said Resolution has been recorded int the Minutes of Hanover Borough and remains in effect as of this date. IN WITNESS THEREOF, I affix my hand and attach the seal of Hanover Borough, this 23'd day of April, 2025. ATTEST: THE BOROUGH OF HANOVER Dorothy C. Felix William W. Reichartll Borough Secretary Council President SueAnn Whitman Mayor 7.01 Ratiry 33 Frederick St Change Order Department of Planning & Engineering (DPE) Hanover Borough, York County, PA - An Equal Opportunity Borough Memorandum From: P. Eric Mains, PE Director Planning & Engineering Re: 33 Frederick Street Change Order Memo Date: 16 April 2025 1. Summary: The Dept. of Planning and Engineering (the "Department") is managing various aspects of the Capital Building Campaign projects. As part oft that andi following up ont the Project Change Order policy adopted by Council, the Department will prepare a summary memo each month that there are Change Orders processed. 2. Findings / Background information: The following Change Orders were processed this period; Change OrderNo.045: $ 891.00 for additional solid surface counter in the Community Kitchen. Justification Because the Community Kitchen is a sponsored space, the decision was made to use sponsorship funding (vs. project dollars) to replace the existing cabinetry. As part of this, the new configuration is extending slightly longer than the original (which was part of the contractors scope to replace). Since this worki is related to the sponsored space, sponsorship funding will be used to cover this additional cost. This work will carry a 1-year warranty (with a review by the Architect and Borough at 101 months to ensure all is functioning as intended). 3. Necessary Action: Council should review the change order and ratify the action taken by staff, pursuant to the Change Order Policy as adopted by Borough Council. For context, the current round of change orders result in an increase of $ 891.00. It is assumed that, barring unforeseen circumstances, this will be the last project change order. The current (and final) change order percentage, as a function of the total project cost, is now approximately 1.90%. This is still well below the 5-10 percent that would be typical with a project of this size/nature. The project costs (even with change orders added) remains below the original Architect's cost estimate for the project. Department of Planning & Engineering Borough of Hanover 144 Frederick Street, Hanover, PA 17331 +.717.637.387711 f.717.637.2805 Page 111 BUILDING CONSTRUCTION CHANGE ORDERAPPROVAL SHEET Level1Building Construction Change Order Sign Off Sheet ProjectName $0-$ $5,000 33 Frederick Street Amount: $891.00 Change Order No. 45 #h4/25 Borough Manager Signature Date Signed by Borough Manager with consultation and approval of: Borough's Architect Director of Planning and Engineering Director of Public Works Date Ratified by Borough Council: Date Level2Building ConstructionChange Order Sign Off Sheet ProjectName $5,000 - $20,000 33 Frederick Street Amount: Change OrderNo. Borough Manager Signature Date Signed by Borough Manager with consultation and approval of: Borough's Architect Director of Planning and Engineering Director of Public Works Approved by Appointed Designee of Council Approved by Chair of Public' Works & Facilities Committee Datel Ratnedby/leougnCounet: Date Document = AIA G701" 2017 Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Public Administration Facility Contract For: General Construction Change Order Number: 045 331 Frederick Street Hanover, PA 17331 Date: 08/07/2024 Date: 04/08/2025 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) Hanover Borough BASCO Associates dba Buchart Hom Steel Works Construction, LLC 44F Frederick Street Architects 430N. Front St. Hanover, PA 17331 The Russell E. Hom Building Wormleysburg, PA 17043 445 West Philadelphia Street York, PA 17401-3383 THE CONTRACT IS CHANGED AS FOLLOWS: (Inserta detailed description ofthe change and, ifapplicable, attach or reference. specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) COR 045 Re-work the countertop in the Community Kitchen to accommodate the new cabinet layout. $891.00 The original Contract Sum was $ 3,100,159.00 The neto change by previously authorized Change Orders $ 57,915.00 The Contract Sum prior to this Change Order was $ 3,158,074.00 The Contract Sum will bei increased by this Change Order in the amount of $ 891.00 The new Contract Sum including this Change Order will be $ 3,158,965.00 The Contract Time willl be unchanged by zero (0) days. The new date of Substantial Completion willl be NOTE: This Change Order does noti include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT' VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR. AND OWNER. Buchart Hom Architects Steel Works Construction, LLC Hanover Borough ARCHITECT (Firm name) CONTRACIOR (Firm name) OWNER (Firm name) Y K ah onathanB LMPSIREOT SIGNAURE SIGNATURE SIGNATURE Douglas Graby Jonathan C. Bowser William W. Reichart II Architect Founder & CEO Borough Council President PRINTED NAME AND TITLE PRINTED NAMEA AND TITLE PRINTEDNAME/ AND TITLE 04/08/2025 04/08/25 4/23/2025 DATE DATE DATE AIAD Document G701 -2017. Copyright 01 1979, 1987, 2000, 2001 and 2017. Allr rightsr reserved. "The American Institute of Architects, ""American Institute of Architects, "AIA,"t the AIAL Logo, and" "AIA Contract Documents" aret trademarks of The American Institute ofA Architects. This document was produceda at 15:31:12 ETo on 04/08/2025 under Order No.4 4104245850 which expires on 06/30/2025, is not forr resale, isl licensedf for one-time use only, andr mayo only be usedi in 1 accordancev witht the AIAC Contract Documents Terms of Service. Tor report copyrightv violations, e-mail docinlo@iacontracts. .com. User Notes: (3B9ADA44) Change Order Request Steel Works Construction LLC 430 N. Front Street Wormleysburg, PA 17403 Phone: 717-773-6084 Owner: Hanover Borough Project: Public Administration Facility 44 Frederick Street 33 Frederick Street Hanover, PA 17331 Hanover, PA 17331 COR 045 - Re-work the countertop in the Community Kitchen to accommodate the new cabinet layout. This change requires that (0): zero additional days be added to the contract. Estimated Cost Breakdown Phase Description Cost Type Estimated Cost 013100 Site Supervision 1 L 0.00 000000 Labor 1 L 0.00 000000 Material 2 M 0.00 060000 ASST 3 S 840.00 000000 3 S 0.00 Subtotal Hard Costs 840.00 Cost Type Recap: Mark up Amount 1 Labor 15.00% 0.00 2Material 15.00% 0.00 3 Subcontractor 5.00% 42.00 Subtotal OH&P 42.00 Subtotal of Costs Above $882.00 1% Bond Fee 9.00 Total Change Order Cost $891.00 William W. Reichart, II, President Approved By: Hanover Borough Submitted By: Steel Works Construction LLC. Signed: Signed: Ryan Coudriet_ Date: 4/23/2025 Date: 04-08-2025 CHANGE ORDER QUOTE A.S.ST BEYOND SURFACE LEVEL SOLUTIONS DATE: Change Order #: 240910.C09 JOB #: 240910 JOB NAME: Hanover Public Admin Facility CUSTOMER: Steel Works Construction STREET: 430 N Front St CITY, STATE, ZIP: Wormleysburg PA 17043 This is notification of a request for change in our agreement to perform the work for the above referenced project. The prices include all cost per plans and specifications, but our scope is limited to the work as described below: DESCRIPTION OF WORK: Good Morning Ryan, This change order is for the repair and additional material needed for the larger casework added into the kitchen mm 123. Total for this change order is $840. $75 PMI Labor time $75 Installation time measure field conditions $75 Installation time cut and prep countertop for field joint repair $321 Material cost 1 sheet $20 Adhesive cost $137 Installation time fabrication of additional top $137 Installation time adding new end onto original top Total cost to perform this work: $840.00 We: submit the above change to the original scope of work for your review and comment. All qualifications, exclusions, inclusions, and terms and conditions of the base contract shall apply to this quote. Price is subject to change without notice until written change order for this work is approved in writing. Submitted by: PLEASE SIGN AND RETURN djb; Daniel Brummet X Project Manager Customer Signature William W. Reichal rt, II, President OWNER COR 045 Hanover - PreFinal Final Audit Report 2025-04-09 Created: 2025-04-08 By: Jonathan Bowser cowtneyestewokasan.om) Status: Signed Transaction! ID: CACIBCABOVADeynuiampyoAmasA "OWNER COR 045 Hanover - PreFinal" History Document created by. Jonathan Bowser coawmeyehewonscncm 2025-04-08- 7 7:45:08F PM GMT B Document emailed to Jonathan Bowser (onathan@steelworkscon.com) for signature 2025-04-08- 7:45:13F PM GMT Email viewed by Jonathan Bowser Cpmsafangsaehoscncm 2025-04-09 :28: 10 AM GMT 0o Document e-signed by Jonathan Bowser omsnan@sewonsconcm Signature Date: 2025-04-09- 1:28:31 AM GMT Time Source: server Agreement completed. 2025-04-09- 1 1:28:31 AM GMT Adobe Acrobat Sign 7.02 Approve Substantial Completion for 33 Frederick St Document = AIA G704 2017 Certificate of Substantial Completion PROJECT: (name anda address) CONTRACT INFORMATION: CERTIFICATEI INFORMATION: Public Administration Facility Contract For: General Construction Certificate Number: 1 331 Frederick Street Hanover, PA 17331 Date: 08/07/2024 Date: 04/10/2025 OWNER: (name and address) ARCHITECT: (name and address) CONTRACTOR: (name and address) Borough of Hanover BASCO Assoc. dba Buchart Hom Arch Steel Works Construction LLC 441 Frederick Street 445 West Philadelphia Street 430N. Front Street Hanover, PA 17331 York, PA 17401-3383 Wormleysburg,PA 17043 The Work identified below has been reviewed and found, to the Architect's best knowledge, information, and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents sot that the Owner can occupy or utilize the Work for its intended use." The date of Substantial Completion oft the! Project or portion designated below ist the date established by this Certificate. (dentif the Work or portion thereof, that is substantially complete.) Buchart] Horn Architects - 4/10/2025 PMB Douglas Graby, Architect ARCHITECT (Firml Name) SIGNATURE PRINTEDI NAME AND1 TITLE DATEOF SUBSTANTIAL COMPLETION WARRANTIES The date of Substantial Completion oft the Project or portion designated above is also the date of commencement of applicable warranties required! by the Contract Documents, except as stated below: (Identif warranties that dor not commence on the date ofSubstantial Completion, ifany, and indicate their date ofo commencement) WORK1 TO BE COMPLETED OR CORRECTED Al list ofi items to be completed or corrected is attached hereto, or transmitted as agreed upon by the parties, andi identified: as follows: (Identif thel list ofWork to be completed orc corrected.) Substantial Completion is contingent upon the Contractor's completion of (1) all items on the distributed punch lists prepared by Hanover Borougha and Buchart Hom Architects, and (2) any further deficiencies identified duringaf final inspection oft the Work. The final inspection efforti is necessitated by the fact that work was ongoing at the time of the initial inspection(s) The failure toi include anyi items on such list does nota alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreedt to in writing, the date of commencement of warranties for items on the attached list will be the date ofi issuance oft the final Certificate ofPayment ort the date of final payment, whichever occurs first. The Contractor will complete or correct the Work ont thel list of items attached hereto within thirty (30) days from the above date of Substantial Completion. Cost estimate of Work tol bec completed or corrected: $ To be determined by Architect and Owner. The responsibilities oft the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work, insurance, and other items identified below shall be as follows: (Note: Owner 's and Contractor's legaland insurance counsel should review insurance requirements and coverage.) OWNER: security, operations, safety, maintenance, heat, utilities, and insurance CONTRACTOR: correction of any warranty work items that develop duringt the warranty period The Owner and Contractor hereby accept the responsibilities assigned to them int this Certificate of Substantial Completion: AIAI Document G704- - 2017. CopyrightG @ 1963, 1978,1 1992, 2000 and 2017. All rightsr reserved.' "The American Institute ofA Architects," ""American Institute of Architects," ""AIA," theA AIALogo, and" "AIA Contract Documents" aret trademarks ofT The American! Institute ofA Architects. This document wasp produceda at 10:22:56 1 ETC on 04/09/2025 under Order No.4104245850which. expires on 06/30/2025, isr notf forr resale, is licensedf ford one-time use only, andr mayo only be usedi in accordancev with the AIAC ContractD Documents" Terms ofs Service. Tor report copyrightv violations, e-mail dodinlo@aiacontracise .com. User Notes: (3B9ADA4B) Steel Works Construction Jonathan C. Bowser LLC nBc Apri 0, 20251117E07 Founder/CEO 04/10/25 CONTRACTOR (Firm SIGNATURE PRINTED NAME AND TITLE DATE WTYliam W. Reichart, II, Pres. William W. Reichart II 4/23/2025 Hanover Borough Borough Council President OWNER (Firm Name) SIGNATURE PRINTED NAME AND TITLE DATE AIAD Document G704- 2017. Copyrighte 1963, 1978, 1992, 2000 and2 2017. Allri rights reserved. "The American Institute of Architects, ""American Institute of Architects," ""AIA,"theA AIAL Logo, and" "AIA Contract Documents" aret trademarks of TheA American! Institute of Architects. This document was produced at 10:22:56 ETo on 04/09/2025 under Order No.4104245850 whiche expires on 06/30/2025, isr notf forr resale, is licensedf for one-time use only, andr may only beu usedir in 2 accordance witht theA AIA ContractD Documentse Terms ofs Service. Tor reporto copyright violations, e-mail docinlo@aiacontracts .com. User Notes: (3B9ADA4B) Hanover Certificate of Sub Completion - PreFinal Final Audit Report 2025-04-10 Created: 2025-04-10 By: Jonathan Bowser coumyestewvisconcm, Status: Signed Transactionl ID: CaXciBC.MEMAaTieoa.Lw2ASAApa "Hanover Certificate of Sub Completion - PreFinal" History Document created by Jonathan Bowser coumeyesewonsconcm 2025-04-10- 12:39: 12F PM GMT Document emailed to Jonathan Bowser (onathan@steelworkscon.com) for signature 2025-04-10- 12:39:17F PM GMT Email viewed by Jonathan Bowser (onathan@steelworkscon.com) 2025-04-10- 3:17:31 PM GMT 0o Document e-signed by Jonathan Bowser omsnan@he-wonsconcm, Signature Date: 2025-04-10- 3:17:49 PM GMT Time Source: server Agreement completed. 2025-04-10- 3:17:49 PM GMT Adobe Acrobat Sign