REGULAR MEETING AGENDA CITY OF HERMITAGE BOARD OF COMMISSIONERS Duane Piccirilli, President William J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member PLEASE SHUT OFF ALL CELL PHONES April 23, 2025 Immediately following the 6:00 PM Work Session LN P 1) PLEDGE OF ALLEGIANCE 2) GENERAL a. Roll Call b. Consideration of approval of the minutes of the March 26, 2025 Regular Meeting. C. Consideration of monthly administrative reports. 3) SPECIAL RECOGNITIONS a. Proclamation recognizing Frontline Worker Appreciation Month. 4) CITIZEN'S FORUM The Board of Commissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member ofthe audience. Those commenting should make every effort to avoid being repetitive. City ofHermitage Vision: To create a vibrant and prosperous city that is the region' 's commercial and employment hub and the residential community of choice, marked by safe and pleasant neighborhoods, and diverse recreational, entertainment and enrichment opportunities. 5) FINANCE a. Consideration of the monthly reports of the Treasurer. b. Consideration of additions and exonerations to taxes. C. PUBLIC HEARING of an ordinance establishing a Special Purpose Tapping Fee for the South Neshannock Road Low Pressure Sewer Project. d. FINAL VOTE of an ordinance establishing a Special Purpose Tapping Fee for the South Neshannock Road Low Pressure Sewer Project. e. INTRODUCTION of an ordinance authorizing the execution of a lease agreement with Berkheimer Tax Administrator for office space in the Hermitage Municipal Building. f. RESOLUTION NO. 8-2025 adopting an intermunicipal agreement with South Pymatuning Township Municipal Authority to provide support services for its sanitary sewer system. g. INTRODUCTION of an ordinance authorizing the appropriation of the FY-2024 transfer of unreserved = undesignated fund balance in the capital project funds. h. Consideration of a motion to authorize approval of the real estate tax assessment appeal settlement recommendation for the property owned by Walmart Real Estate Business Trust, 1275 North Hermitage Road. 6) PLANNING AND ZONING a. Consideration of Subdivision Plan: Final Subdivision KJJ Properties LLC Lots 1 & 2 - 369 N. Buhl Farm Dr. /) Lyle Dr. b. Consideration of Land Development Plans: Home2Suites by Hilton Major Land Development Plan - Spangler Road Joy Cone Company - Cone East Parking Expansion Minor Land Development Plan - North Keel Ridge Road 7) COMMUNITY DEVELOPMENT a. Consideration of a motion to authorize an agreement with Visit Mercer County PA for a $25,000 Tourism Attraction Grant. 8) PUBLIC IMPROVEMENTS 9) PUBLIC SAFETY 10) MISCELLANEOUS a. RESOLUTION NO. 9-2025 authorizing the disposing of certain municipal records. 11) PUBLIC DISCUSSION OF TONIGHT'S AGENDA The Board of Commissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member oft the audience. Those commenting should make every effort to avoid being repetitive. 12) CLOSING COMMENTS BY BOARD OF COMMISSIONERS 13) ADJOURNMENT Distributed April 14, 2025 Redistributed April 17, 2025 MINUTES CITY OF HERMITAGE - BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING MARCH 26, 2025 President Duane J. Piccirilli called the meeting to order at 6:18 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane Piccirilli, President Wiliam J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member Brett W. Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirilli Wayne Covert Gary Gulla John Flynn Randall Ketcham Mark Longietti Case Clark Vikki Gruitza Jeremy Coxe Adam Prather Jessica Gotch Kristina Thomas Don Cannon Amy Gargiulo There were eleven (11) members of the public in attendance. MINUTES Mr. Squatrito made a motion to approve the minutes for the February 11, 2025 Special Meeting and the February 26, 2025 Regular Meeting. Second by Mr. Moder. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. ADMINISTRATIVE REPORTS Mr. Linton made a motion to approve the administrative reports. Second by Mr. Moroco. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. CITIZEN'S FORUM Mr. Piccirilli opened the Citizen's Forum. There being no comments, Mr. Piccirilli closed the Citizen's Forum. FINANCE a. Consideration of the monthly reports of the Treasurer. Mr. Linton made a motion to approve the Treasurer's Report. Second by Mr. Moroco. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. b. Consideration of: additions and exonerations to taxes. Mr. Moder made a motion to accept the additions and exonerations to taxes. Second by Mr. Squatrito. Vote as follows: Mr. Regular Meeting Minutes March 26, 2025 Page 2 Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. C. Consideration of a motion to authorize the transfer of funds from the Capital Improvement Reserve Fund to the General Fund. Mr. Moder read the summary and motioned to authorize the transfer of$19,889.58 from the Capital Improvement Reserve Fund to the General Fund. Second by Mr. Squatrito. Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito yes. Motion carried. d. Consideration of a motion to approve a new bargaining agreement with the Hermitage Fraternal Order of Police. Mr. Linton read the summary and motioned to approve the new bargaining agreement between the City of Hermitage and Hermitage FOP Lodge 82. Second by Mr. Moroco. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, abstained; Mr. Linton, yes. Motion carried. e. INTRODUCTION of an ordinance establishing a Special Purpose Tapping Fee for the South Neshannock Road Low Pressure Sewer Project. Mr. Piccirilli motioned to introduce the ordinance and set the public hearing and final vote for the April 23, 2025 regular meeting. Second by Mr. Squatrito. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. f. RESOLUTION NO. 7 - 2025 authorizing a Support Agreement with the Hermitage Municipal Authority to support a $1,000,000 line of credit with First National Bank. Mr. Squatrito read the summary and motioned to adopt Resolution No. 7-2025 stating that the City agrees to make any payments on an Authority line of credit of $1 million with First National Bank of Pennsylvania if the Authority is unable to do SO. Second by Mr. Moder. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. PLANNING AND ZONING a. Consideration of Subdivision Plan: Lot 1 Consolidation Plan Castle Hospitality LLC - Spangler Road. Mr. Moroco read the summary and made a motion to approve the plan with two (2) outstanding conditions. Second by Mr. Linton. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. Final Fleming Leasing I Consolidation Plan Lot 1B = Church Street - Re-approval. Mr. Moder read the summary and made a motion to approve the plan with three (3) conditions. Second by Mr. Squatrito. Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes. Motion carried. b. Consideration of Land Development Plans: BCS Properties Industrial Land Development Plan = Kirila Road. Mr. Squatrito read the summary and made a motion to approve the plan with three (3) outstanding conditions. Second Regular Meeting Minutes March 26, 2025 Page 3 by Mr. Moder. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. COMMUNITY DEVELOPMENT a. PUBLIC HEARING of an Ordinance authorizing the conveyance of land located at LindenPointe to Community Hope Investment Partnership, Inc. Mr. Piccirilli opened the public hearing. There were no comments from the public. Mr. Piccirilli closed the public hearing. b. FINAL VOTE of an ordinance authorizing the conveyance of land located at LindenPointe to Community Hope Investment Partnership, Inc. (CHIP). Mr. Piccirilli read the summary and motioned to adopt Ordinance No. 1-2025 authorizing the conveyance ofl land to CHIP to promote economic development. The City and CHIP will enter into an agreement establishing the terms and conditions ofthe sale ofland, including the consideration established at $1,000.00 per acre and for the President or Vice-President of the Board ofCommissioners and the City Secretary to execute any all documents necessary for the conveyance of the land. Second by Mr. Moder. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. MISCELLANEOUS a. Consideration of a motion to appoint a member to the Hermitage Parks & Recreation Board. Mr. Linton read the summary and motioned to appoint Zach Sarver to a vacant position with a term ending on January 31, 2027. Second by Mr. Moroco. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. PUBLIC DISCUSSION There was no public discussion. CLOSING COMMENTS BY BOARD OF COMMISSIONERS There were no closing comments made. The meeting went into executive session at 6:30 p.m. and adjourned from there. Respectfully submitted, Gary P. Hinkson March 31, 2025 BUILDING DEPARTMENT MONTHLY REPORT MARCH 2025 3 2 - + ) 5 7 2 3 Hermitage Fire Department Report of Operations - FRM MITPICA E for March 2025 Submitted April 8, 2025 John Flynn, Fire Marshal 4/8/2025 MARCH 2025 FIRE DEPARTMENT REPORT RESPONSE LOG: 71 RESPONSES FIRE 10 (14.08%) 1) 2Structure Fire - Hermitage / West Salem 2) 3 Trash Fires 3) 5 Brush Fires EMS/MOTOR VEHICLE ACCIDENTS: 9 (12.68%) 1) 2 Motor Vehicle Accidents With Injuries 2) 4 EMS Assists 3) 2 Motor Vehicle Accidents No Injuries 4) 1 MVA With Entrapment HAZARDOUS CONDITIONS: 12 (16.9%) 1) 9 Wires Down - Cable, Telephone, or Power 2) 3 Natural Gas Leaks/Fuel Spill SERVICE CALLS: 10 (14.08%) 1) 61 Mutual Aid Standbys 2) 1 Animal Rescue 3) 1 Unauthorized Burning 4) 2 Water Main Breaks GOOD INTENT:9 (12.68%) 1) 4 Cancelations While Enroute 2) 4 No Incident Found At Location 3) 1 Authorized Burning FALSE ALARM: 7 (9.86%) 1) 4 Automatic Alarms Unintentional 2) 3 Malfunctioning Alarms WEATHER RELATED INCIDENTS: 14 (19.72%) 1) 14 Weather Related Calls SPECIAL INCIDENTS: TIME OF DAY OF CALLS: 8 a.m. to 5 p.m.= 48 Calls 5 p.m. to 8 a.m.= 23 Calls M-F After Hours = 28 Calls Monday thru Friday: 46 Saturday and Sunday: 25 39% of calls come in after hours. 35% of calls came in on the weekends. Patagonia Apparatus Response Total For Month: 1 Structure Fire - Hermitage 1 MVA Entrapment 2 Medical Assist 1 Smoke Investigation 1 Weather Related Call Wheatland Apparatus Response Total For Month: No responses MUTUAL AID TOTAL AID GIVEN: 1- - Sharpsville 6- Sharon 1 - South Pymatuning 4 - West Middlesex 1 - Shenango Twp. 1 - Farrell 2 - West Salem TOTAL MUTUAL AID RECEIVED: 6-F Farrell, Shenango Twp., West Middlesex, Sharpsville, Sharon TRAINING Equipment Checks First Aid Brush Fires and Equipment SCBA Training Search and Rescue ACTIVITIES Sharon St. Patrick's Day Parade In Service Training Ridgewood INSPECTIONS 31 Life Safety Inspections MARCH 2025 PERSONNEL RESPONSE TOTALS (Out of 71 Calls) Name - Hermitage Monthly Call Volume Name-Patagonia Monthly Call Volume Atwood, Nassiah (Cadet) 0 Chlpka, Jamie 0 Amrhein, Noah 3 Chlpka, Matt 3 Boren, Christie 2 Fox, Bryon 1 Bradac, Greg 2 Fox, Dylan 0 Breir, Mark Goleb, Mike 0 Canon, Harry Henry, Wade 2 Cary, Chris 13 Rodemoyer, Brian 1 Clark, Case (Empl) 35 Scheuermann, Keith 26 Cowan, Walt Zalewski, Lou 3 Daniels, John 0 Daniels, John "Bubba" 11 53 Total Personnel % of Personnnel Ehrhart, Rich 8 Responding Erdesky, Steve Below 10% 57% Fette, Josh 12 10% to 20% 19% Fiscus, Ben (Cadet) 6 20% to 30% 9% Fiscus, Robert 6 30% to 40% 5% (9 Flynn, John (Empl) 48 40% to 50% 3% Gates, John 14 Above 50% 6% Hougelman, Dave Leech, Nick 16 57% of membership respond to Longwell, Gary 0 less than 10% of calls. Lowrey, Mike 0 Lucich, Ray 20 19%ofn membership respond to McHenry, Liam (Cadet) 10 10%t0 2096 ofcais. McKnight Charles 17 Monfrdei, Eric 12 Monfredi, Evan 2 9% of membership respond to Myhra Jason 35 20%1 to 30% of calls. Patton Brianna 0 Patton Jackson 10 %0 of membership respond to Prather Adam (Empl) 48 30% to 40% ofcalls Prather Rae 1 Reda Jim (Empl) 51 3% of membership respond to Redfoot Tom 18 40%1 to 50% of calls. Risavi Brian 2 Roberts, Brandon 0 6%3 nf membership resporid to Rollinson TC 24 more than 50% of calls. Rollinson TJ 20 Ruffo, Abby (Cadet) 0 Scott Ryan (Cadet) 4 Color Represents Wheatland Firefighter Selby, Mark 1 Empl City Employee, Paid Staff Thrasher, Chris 2 Vasconi David 11 Wadlow Mike 28 MONTHLY ACTIVITY FOR THE NON-OWNER OCCUPIED PROGRAM March 2025 INSPECTIONS: 43 Inspections completed VIOLATIONS FOUND: Two bedrooms in basements without proper egress. Al hot water tank requiring a pressure relief pipe. One missing smoke detector. COMPLAINT: Two complaints reported and investigated in the month of March. TRAINING: No training related to the program was completed in the month of March. - 44 < Ae VSYIN March 2025 MONTHLY REPORT HERMITAGE INSPECTION HEALTH DEPARTMENT CODE ENFORCEMENT Submitted by: Kssll V Bnnf City Inspector TO: Hermitage Board ofCommissioners FROM: Russell V. Penn, Jr., City Inspector DATE: 04/10/2025 SUBJECT February Monthly Report 2025 There are 214 active construction permits with the following inspections (46) completed for the month of January. 08 Setback inspections 06 Footer Inspections 02 Foundation Inspections 02 Building 00 Underground Plumbing 01 Electrical Inspections 00 Mechanical Inspections 01 Rough Plumbing Inspections 07 Framing Inspections 00 Energy Conservation Inspections 01 Wall Board Inspections 00 Swimming Pools/Fences & Barriers 00 Accessibility 00 Sign Inspections 01 Demolition Inspections 00 Fire Protection 16 Final Inspections 01 Health Inspections MONTHLY ANALYTICS OVER VIEW MARCH 2025 - - / - & 0 - - NS à V OVERVIEW March Analytics Overview Facebook reach decreased by 14.6%, with post views down 11.3% from February, continuing a downward trend. However, a shift toward video content led to significant growth in reels, which saw a 152% increase in views, 160% increase in watch time, and 239% increase in interactions. The most engaging content featured people from the Night Market and Summer Recreation programs. Despite lower post views, the City_gained 147 new followers, showing. steady audience growth. 75% of followers are women aged 35-65+, with nearly half of all followers (men and women) between 35-54. Peak engagement occurs between 3-6 PM daily, including weekends, suggesting content should be scheduled during these hours. The Night Market remains the top-performing event, driving the most interactions. Website analytics show a54.43% bounce rate with an average session time of 12 seconds, indicating. that most visitors quickly find what they need on the homepage and leave. The use ofgraphic link buttons and chatbot assistance supports efficient navigation. with the site primarily used for bill payments and activity registration rather than browsing. Total website visits remain stable at just under 2,000 unique visitors, with 2,634 total page views and 1,805 unique visits, suggesting users find value in the site and return monthly. Chatbot performance reached its highest resolution rate, with an unknown answer rate below 9%. A total of 104 unique users asked 202 questions, reinforcing its role as a reliable resource. FACEBOOK Top Followers by City Overview New Castle 4.1% Ohio Total Followers New Followers Reach 8.8% 11,517 147 80,676 Mercer 4:3% Audience Transfer Hermitage 3.9% 45.4% Gender Age Location Female 35-54 Hermitage Greenville 75.1% 48.2% 25.3% 75% Sharpsville 8.6% Sharon 13.5% Top-Performing Posts ChyoFHermitage BULK TRAS PICKUP Night Market Returns! Night Market is Back! Spring Bulk Trash Likes 238 Likes 99 Likes 28 Comments 15 Comments 15 Comments 6 Shares 54 Shares 39 Shares 33 Reach 47.915 Reach 24.237 Reach 12.377 WEBSITE Traffic Metrics Total Overview Most Visited Pages Views Total Visitors Bounce Rate Avg Visit Duration 1,805 54.43% 12S Home Page 2,634 Active User by Device Desktop Mobile Tablet 51.2% 46.9% 1.9% Subscribers Notify Me e-Newsletter Notifications Sent 727 792 39 Subscriber Growth January February March Agenda Center Calendar Jobs Newsflash Notify Me 1000 2000 3000 400C CITY APPS Chat Bot Overview Total Users Code Register Now 104 Total Questions 202 Online Resolution Rate Bill Pay 79.81% Recycling Notify Me Property Tax Bulk Trash Police Reports Trees See.Click.Fix Trash & Recycling 3.2% 12.8% Other 21.6% Overview Total Request Parks & Playgrounds 185 Street Light 0.8% 9.6% New Request 6 Pothole Snow & Ice Removal 13.6% Top Request 4.8% Trash & Sewer Recycling 8% Private Property Property Maintenance 8.8% 15.2% - - Project Progress Report March a - - > Information Technology (IT) System & Software Management: Researched potential software solutions for W/PC, meeting with vendors to evaluate options that could improve workflow efficiency and tracking for city services. Built out the Call Out/OT policy in the Time & Attendance Test system, addressing server and time approval errors, and preparing for Street Dept. rollout. This ensures more accurate time tracking and better adherence to policies. Troubleshot Active Net issues, including payout frequency, prefunding, and financial report errors, improving financial processes and reporting accuracy. Troubleshot and resolved Okta Admin access and login issues, ensuring employees can securely access necessary systems without delay. Hardware & Technical Support: Resolved various support requests, assisting staff with technical issues related to equipment and software. Addressed server and FileMaker upgrade issues, ensuring continued system performance and minimizing disruptions. Handled additional ad-hoc technical support needs as they arose. Security & Compliance: Reviewed and acted on the results from monthly security scans, dentifying and addressing potential security vulnerabilities to maintain system integrity. Initiated a new security campaign to enhance user awareness and proactive security measures. GIS & System Upgrades: Conducted a thorough review of ArcGIS issues and followed up with support to address any functionality concerns, ensuring better GIS system performance and data accuracy. Training & Documentation: Completed a 4-hour Tyler Tech Reconciliation Training, ensuring proficiency in using the system for financial and reconciliation tasks. Project Progress Report March > Marketing E-Newsletters & Content Creation: Outlined and completed the March e-newsletter, including updating the subscriber list and scheduling content reminders, ensuring timely communication and engagement with the community. Website & Digital Updates: Updated website graphics and interim pages for upcoming City events and services, improving the user experience and keeping the public informed. Social Media & Notifications: Managed acebook notifications, created and scheduled content, and pushed notifications to subscribers regarding City events and programs, enhancing public engagement and keeping citizens informed in real time. Analytics & Strategy: Reviewed analytics for City social media channels, website traffic, and Chatbot performance to assess engagement and make data-driven decisions for future content strategies. Payroll & Pension Payroll Projects: Managed payroll processing, reconciliations, and accrual discrepancies, ensuring timely and accurate pay for employees. Completed quarterly reporting and taxes, wage reimbursements. and system updates, ensuring compliance and smooth payroll operations. Performed payroll and accrual adjustments based on the finalized FOP agreement, ensuring accurate compensation and compliance. Addressed audit data requests and assisted with ad hoc reports, improving reporting accuracy and addressing employee inquiries on payroll withholdings. Pension Projects: Led discussions on changes to FOP contributions and their impact on the City's MMO and state aid, ensuring informed decision-making for future pension planning. Supported audit data requests, reconciled the Police Pension Fund, and estimated State Aid for pension plans, ensuring transparency and effective management of pension resources. Reviewed Act 49 guidelines, built Police census of years of service and eligibility, and reviewed police pension exemption rules for PA state to ensure compliance with state regulations. General Administration & Reporting: Provided support with AFSCME seniority Lists and addressed discrepancies in PRHC withholding, improving accuracy and clarity in benefits administration. Participated in FOP arbitration/contract meetings and reviewed contract drafts for payroll adjustments, ensuring fair and accurate contract implementation. RECREATION & APRIL COMMUNITY EVENTS 2025 B OARD MATERIALS Earth Day. The event is on Saturday, April 26th, from 12-5 at the LindenPointe campus. Sustainable goods vendors and food and beverage vendors will be present. Herb planting workshop with PennState Ext Master Gardeners, Mushroom Walk, Erie Zoo, Live Entertainment Art Contest with Artman Elementary Students & HHS Green Team game challenge. Food Waste Digester Tours with shuttle provided by COG Over 130 White pines will be handed out to families that signed up to receive trees. SRW Clean-up Event is meeting in the Tractor Supply Parking Lot where groups will gather supplies and head to the Shenango Valley Fwy and Miller Road. Additional marketing efforts in an extended region through Lamar Advertising Bus Trip Back by popular demand, the City of Hermitage will travel to the vineyards of Geneva, OH, on Saturday, June 7th. Registration is oen. The Saturday, April 5th bus trip to Pittsburgh has been cancelled due to a lack of registration. Summer Camp Registration is open! Special guests are scheduled while new activities are being developed. Staff hiring continues HopeCAT will be providing art classes for campers in grades 3-6 Summer Rec Offerings this year will include: Cross Country.grades 4-12, Girls Volleyball grades 3-12, Tennis grades 3-12, Wrestling. Grades 3-12, Girls Basketball grades 3-12, Boys Basketball grades 3-12, Girls Soccer grades 3-12, Boys Soccer grades 3-12. DEKH Hockey. Registration is open for Spring. DEK Hockey.programs run by the Buhl Club at the HAC DEK rink. Programs for youth aged 4-12 will begin May.3" and will run through the weekend of. June 141. City of Hermitage residents will receive the same discount as Buhl Club Members. Coaching. opportunities: are available. Arts Festival The Arts Festival Committee is still seeking Artist applicants for the event. Food and beverage vendor spots are full. Entertainment will include: o Saturday Musical Guests: The FX Project, Across the Pond Acoustic Favorites with Steve Vuich, Grant Street Exit, Velveeta, Sunday's Musical Guests: Gordon James Band & 2"d Avenue Project Balloon Twisting and Circus Performances both Saturday & Sunday o Magic Show and strolling magician on Saturday Strolling Paper Magician on Sunday 0 Inflatbale Games will be present both Saturday & Sunday The children's tent has many returning agencies and organizations returning to provide make and take art and craft projects for children visiting the event. The City has been awarded a $3,000 marketing grant from Visit Mercer County PA Night Markets 2025 The Night Market vendor area is mostly full, with the committee seeking a few food, producer, and processor vendors to round out each event. Music is booked for the season with the Aura performing in July, Tim Dye performing in August, Ruby's Mountain Music in September, and Jay Bird in October. The Children's tent activity providers for 2025 include the Kiwanis Club with their popular bicycle helmets, the Buhl Club, Penn State 4H, and HopeCAT. Parks ALL parks are officially open for the season Rodney' White playground is nearly complete, with the final structure getting installed this week. The surface is planned to be poured once temperatures remain above 60 degrees. Site restoration work at the park will be completed in the next few weeks. PLANNING, COMMUNITY, AND BUSINESS DEVELOPMENT V 6 - P CORE VALUES VIBRANT CITY HEALTHY CITY THRIVING NEIGHBORHOODS PROSPEROUS ECONOMY COMPLETE CORRIDORS MARCH MONTHLY ACTIVITY REPORT APRIL 23, 2025: BOARD OF COMMISSIONERS MEETING HERMITAGE) HICKORV a a MARCH e HERMIUE, a TkE Pdes 04 fage Ourl Vision: Tocredted Vbiat and prosperous. Cy tatisieregons commercidl and enployment hub and the residential coniunily ofchoice maked by, safe aidpleasant negibohoods, and diveise reciedtional entertamment and ennchment opportunties Contents 1. Items for Consideration by the City of Hermitage Board of Commissioners. 2. Infrastructure and Facility Project Report. 3 2.1 Capital Paving 3 2.2 Neighborhood Investment Program (NIP). 3 2.3 Hermitage Athletic Complex.. 4 A. PennDOT MTF Trail Project. B. HAC Field Lighting Project. C. HLL Concession & Restroom Facility Project. D. SV Recreational Enhancement Project 6 2.4 Lamor Road / North Keel Ridge Road - PennDOT TIF 6 2.5 Joy Cone Plant Expansion RACP (3246-00). 7 2.6 Route 18 (North Hermitage Road) Sidewalk Project 7 2.7 Broadway Avenue and Council Avenue Traffic Signal Project 8 2.8 Lorenwood Drive PennDOT Multimodal 8 3. Community Development Block Grant (CDBG) Project Report 9 3.1 CDBG Contract Status Report 9 3.2 Housing Rehabilitation Report 9 3.3 CDBG Public Facilities and Infrastructure Improvements 10 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1). 10 4.1 Shenango Valley Mall Redevelopment. 10 4.2 Town Center RACP: Site Readiness Grants. 11 43 CFA MTF Grant.. 11 4.4 PennDOT MTF Grant.. 12 4.5 City Center Corridor Beautification Project 12 5. Community and Business Development Programs and Initiatives 13 5.1 HMA South Neshannock Road Sewer Extension Project 13 5.2 Rodney White Playground Project 13 5.3 HMA Slurry Tank Project 14 5.4 Shenango Valley Animal Shelter Site Preparation Project.. 14 5.5 Hermitage Small Biz 14 5.6 Wheatland Merger. 15 5.7 City of Hermitage/Hermitage Little League/Penn State Shenango Collaborative 17 6. Community Event Schedule 18 7. Newsletter/Parks & Recreation Publication 18 1 8. Authorities, Boards, Commissions (ABCs) and Community Partners. 19 8.1 Hermitage Planning Commission, 19 8.2 Hermitage Community and Economic Development Commission (HCEDC) 19 A. Homebuyer Assistance Program Committee 20 B. Housing Development Assistance Initiatives 20 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC). 20 8.4 Penn-Northwest Development Corporation 21 8.5 Homegrown Initiative 21 8.6 LindenPointe Development Corporation 22 9. Supplemental Information, Reports and Minutes 22 2 1. Items for Consideration by the City of Hermitage Board of Commissioners -Home2 Suites by Hilton Major Land Development Plan - Spangler Road -Joy Cone Company - Cone East Parking Expansion Minor Land Development Plan - North Keel Ridge Road -Final Subdivision KJJ Properties LLC Lots 1 & 2 - 369 North Buhl Farm Drive / Lyle Drive 2. Infrastructure and Facility Project Report 2.1 Capital Paving Location: Monticello Avenue, Tiffany Lane (Bonny Lane to Jerry Lane), Fran Lane (Bonny Lane to Jerry Lane), Lee Run Road (Bonny Lane to Danielle Court) Bid Opening Date: Tentative July 2025 Contractor TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The 2025 Capital Paving Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to be constructed in the Summer of 2025. 2.2 Neighborhood Investment Program (NIP) Location: Fern Street (Greenwood Avenue to Baker Avenue) Bid Date: Tentative April 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The 2025 Neighborhood Investment Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to begin in the Summer of 2025. The objective of the Neighborhood Investment Program is to systematically upgrade the City infrastructure, an area at a time in our older, established neighborhoods before deterioration begins by identifying the program areas, taking a comprehensive assessment of existing conditions including input 3 from property owns and residents, determining needs and developing a work plan, funding sources and a timeline. The anticipated program outcomes are to develop oublic/private partnerships where property owners and utilities work with the City on area improvements. such as upgrading and improving public facilities, and the residents continue to maintain or improve their properties maximizing property values and a high quality of Life in our neighborhoods. (Please see attached map of neighborhood blocks.) CURRENT TARGET AREA "BLOCK 7" (2022-2027/The neighborhood targeted for improvements includes the area a bounded by East State Street on the north, South Buhl Farm Drive on the east, SV Freeway on the south and the City of Sharon on the west. Block4 20132016 Block5 2013-2016 Blocka 1998-2007 Block2 2008-2012 Block7 a 2021-2027 Block6 2019-2020 Block3 2009-2011 NIP History by Block Area 2.3 Hermitage Athletic Complex A. PennDOT MTF Trail Project Bid Date: Tentative May 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: TBD 4 Project Completion: TBD Estimated Project Cost: $517,000 PennDOT MTF Grant: $350,000 The project includes constructing trails connecting Lorenwood Drive in the Hermitage Athletic Complex. The City has solicited proposals for engineering firms and RFP's. A City executed Grant Contract was received on January 9, 2025. The City has hired IAG Consulting to engineer the project and the design work has started. We are anticipating bidding the project in the Spring of 2025 with construction to take place in the 2025 construction season. B. HAC Field Lighting Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $225.000 CFA Grant: $95.000 A $95.000 CFA Greenways, Trails and Recreation Program award for this project was announced on January 28, 2025. The project will construct pre-cast concrete bases, galvanized poles and LED lighting at Softball Field #1 at the HAC. The grant award was approximately one-half of the grant request SO additional funds will need to be identified for the project. C. HLL Concession & Restroom Facility Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $931,684 CFA Grant: $781,684 On October 22, 2024. the Commonwealth Financing Authority approved a $781,684 grant for a concession and multi-purpose facility at the HLL. The project is part of larger vision and collaboration with Penn State Shenango (PSS) to establish a collegiate-level field to host the PSS Men's Baseball Program as well as tournaments and camps. On December 12, 2024. the city signed the Grantee Approval Request. Ai fully executed Grant Contract has not yet been received from the Commonwealth. On March 26, 2025, the City was awarded a Mercer County Tourism Attraction Grant through Visit Mercer County in the amount of $25,000 to help offset the remaining costs. On April 2, 2025 Michael Bochert President of Hermitage Little League, reported that HLL was close to their goal of $100,000 the project. 5 D. SV Recreational Enhancement Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: TBD CFA Grant: $1,250,000 A $125 million RACP award for this project was announced on November 1, 2024. An Award Letter was issued by the Governor on November 8, 2024. The project will construct 9 Pickleball Courts, parking and pedestrian facilities at the Hermitage Athletic Complex. The city executed an award acceptance letter in November, following the Award Letter. A Project Management Proposal (PMP) must be submitted within six months of the Award Letter date. A Grantee Selection and Partner Portal Assignment Worksheet must be prepared and submitted before the PMP can be uploaded. Webinars on the worksheet completion were held February 20th at 1:30 p.m. and February 21st at 10:00 a.m. Project management plan due to the State by May 8, 2025. The required Grantee Selection and Partner Portal Assignment worksheet was submitted to the state on April 9, 2025 as a precursor to the Project Management Plan. 2.4 Lamor Road / North Keel Ridge Road = PennDOT THF Bid Date: April 7, 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: July 2025 Project Completion: Tentative September 2025 Estimated Project Cost: $1,730,000 PennDOT MTF Grant: $1.730,000 The grant contract and project construction will be managed by PennDOT District 1 personnel The project is an investment in Transportation Infrastructure Improvements to support the plant expansion of Joy Cone and update key access points for the manufacturing plant. In collaboration with Joy Cone and PennDOT District 1, a request was made to expand the project grant scope to include North Keel Ridge Road (SR3011). The request was approved by DCED on May 24, 2024. The City is coordinating with PennDOT consulting engineers and Joy Cone on the design of the Lamor Road and Keel Ridge Road projects. There are monthly meetings scheduled to discuss progress; both projects are tentatively scheduled to bid in April 2025, with construction slated to begin in June 2025. 6 2.5 Joy Cone Plant Expansion RACP (3246-00) Bid Opening Date: February 14, 2024 Contractor: Kirila Contractors, Inc. Base Contract Award: $2,075.079 Start of Construction: February 2024 Project Completion: December 2024 RACP Grant: $1,000,000 Private Match - Joy: $1,100,000 A RACP award was received on October 26, 2022. WallacePancher Group (W/PG) was retained by Joy Cone to provide project design services. Resolution No. 8-2023 authorized the city to file the full project application. The Project Management Proposal (PMP) was submitted to the State June 7. 2024. The State assigned a consultant, T & W Consultants, LLC, Pittsburgh, PA to assist the Commonwealth with the project. An entrance meeting was held with them on August 1, 2024 to review the project. The City is continuing to work with Joy Cone and the consultant on submitting the required information and documentation. Joy Cone and City staff had a virtual meeting with T & W, state assigned consultant to review the outstanding grant special conditions. 2.6 Route 18 (North Hermitage Road) Sidewalk Project Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD Estimated Project Cost: $392.583 & Preconstruction Costs TASA Grant: $392.583 The City has been awarded a Federal Transportation Alternative Set-Aside (TASA) grant through PennDOT. The grant is for a Safe Routes To School Project that will extend sidewalks on the west side of Route 18 from the ntersection with Highland Road to the existing sidewalk near the Valley YMCA property. The reimbursement grant agreement with PennDOT was fully executed on June 27. 2024. A meeting was held on August 8, 2024 with PennDOT officials to discuss the project. A project scoping meeting was held by PennDOT on August 21 2024. The only significant issues identified were whether any right-of-way acquisitions will be required and the possible need of constructing a retaining wall at the property at the corner of Highland Road and North Hermitage Road. WallacePancher Group Is under contract to begin design of the project. Engineering work will begin in October 2024 and construction is planned for 2025. A meeting with WallaçePancher was held on December 5th to discuss obstructions and topography challenges. On January 24th WallacePancher distributed an updated set of plans displaying the revised 7 sidewalk route and included small areas requiring right-of-way regulations near the intersection with Highland Road. On February 13. 2025. a meeting was held with WallacePancher and PennDOT to discuss rights-of-way issues. Mannik Smith Group (formerly WallacePancher ) will provide engineering services for the right-of-way acquisitions. In March Mannik Smith Group submitted a Right-of-Way Plan to PennDOT for their review. A Microsoft Teams meeting was held on April 7, 2025 between PennDOT, Mannik Smith Group and the City and needed revisions to the surveyor's plans were identified in order to finalize the Right-of-Way Plan Once the Right-of-Way Plan is finalized acquisition activities will begin. 2.7 Broadway Avenue and Council Avenue Traffic Signal Project Location: Broadway Ave/CouncilAve (W/heatland Neighborhood) Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: Tentative August 2025 Project Completion: Tentative July 2026 Estimated Project Cost: $537399 GLG Grant: $429.919 The City received a $429.919 PennDOT Green Light GO grant to upgrade the traffic signal infrastructure at the intersection of Broadway Ave & Council Ave in the Wheatland neighborhood and coordinate the signal with the other traffic signal at Broadway Ave/Mercer Ave. Engineering will take place tentatively Fall 2024/Spring 2025 with construction scheduled for Summer/Fall 2025. A grant/eimbursement agreement was executed by City officials on August 7. 2024 and will become effective upon execution by State officials. The City requested proposals in October 2024 from qualified engineering firms and W/hitman, Requardt & Associates (W/RA) was selected. WRA held a kick-off meeting on November 26,2024 to discuss next steps, design preferences and challenges. Construction is expected to begin in 2025. On February 3rd a Quarterly Status Update was forwarded to PennDOT with an extended timeline showing construction beginning in August 1, 2025 with completion on July 1, 2026. On February 28, WRA provided the City with a Progress Report indicating that the project is on schedule. Base mapping, PA One Call and a topographic survey have been completed. Preliminary traffic signal design has started. A further progress report was provided on April 2nd and traffic counts, data collection and preliminary traffic signal design have been completed and traffic signal timing analysis has started. A field visit with PennDOT will be scheduled in the next 2-3 weeks. 2.8 Lorenwood Drive PennDOT Multimodal Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD 8 Estimated Project Cost: $471.503 PennDOT MTF Grant: $330,000 The grant was announced on August 19. 2024 and a Grant Contract is pending. The project includes making improvements to Lorenwood Drive and extending trail connections further into the Hermitage Athletic Complex. It represents Phase 2 of a project to establish a trail connection from Lorenwood Drive to the HAC, which received a $350,000 PennDOT Multimodal award in 2023. A fully executed grant agreement was received from PennDOT in January 2025. The City will begin the process to select an engineer to prepare plans and specifications for construction. 3. Community Development Block Grant (CDBG) Project Report 3.1 CDBG Contract Status Report City of Hermitage CDBG Program (Community Development Block Grant) PA DCED - The City of Hermitage is an entitlement City through HUD and the PA Department of Community and Economic Development. The city receives an annual allocation of funds, based on an entitlement formula, that is geared towards providing fundable and eligible projects to low-moderate income citizens in the city, focusing on a 3-year community development plan. The city typically focuses on roadway improvement projects in qualified areas of the city, housing rehabilitation for single-family, owner occupied, income eligible homes, and grant administration. Program Year Contract No. Grant Period Amount Status/Exp. To Date 2022 C000084344 1/3/23-1/2/27 $318,613 $299.702 2023 C000089099 5/8/24 - 5/7/28 $318,801 $20,633 2024 Pending Pending $314.756 Pending 3.2 Housing Rehabilitation Report CDBG/HOME Housing Rehabilitation Report - City of Hermitage Homes currently undergoing rehabilitation. .2 There are approximately thirty (30) applicants on the Hermitage waiting list. The City of Hermitage Housing Rehabilitation Program focuses on providing funds, through a deferred loan to grant program, for qualified, single-family, owner occupied, income eligible homeowners in the city of Hermitage. The city partners with the Lawrence County Community Action Partnership to deliver these funds. The partnership with LCCAP incudes initial intake and income verification, home inspections and lead hazard assessments, specifications for work, and bidding to qualified contractors. The homes are brought up to minimum housing standards. Typical work includes roofs, doors, windows, siding, furnaces, etc. The City uses CDBG funds, HOME funds and other grant funds applied for to complete the projects. The City applied for a HOME grant in January 2025 in the amount of $750,000. The City will utilize existing CDBG funds and anticipated HOME funds to continue the Housing Rehabilitation Program. 9 3.3 CDBG Public Facilities and Infrastructure Improvements Location: South Crescent Drive, King Drive Contractor: TBD Bid Date: Tentative Summer 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: Fall 2025 The CDBG Paving Project: Project is to construct storm water improvements, and miling/paving along with new signs on King Drive Greenwood to South Crescent) and South Crescent (King Drive to southern end of Crescent). The project is currently in design and is planned to be constructed in the Fall of 2025 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1) The Vision - Hermitage is a vibrant City, featuring a walkable city center that is home to a mix of residential and commercial uses. The Intent - With the retail commercial landscape changing, the time is ripe to focus on creating a walkable City Center that is home to public open space, a mixture of uses and entertainment. Placing a higher emphasis on building form and design can help to establish an identity for what is now, the geographic center of the City. 4.1 Shenango Valley Mall Redevelopment During the Hermitage 2030 Comprehensive Plan Process and within the concept of a Vibrant City Center, much time was spent discussing the potential redevelopment of the Shenango Valley Mall site. The mall site is seen as the prime opportunity to make the vision for a "vibrant city center" a reality. The private ownership of the property has been a barrier for a potential redevelopment for many years. On August 5th, 2022 the SVI Mall site was purchased by Flicore, a privately held real estate development firm located in Pepper Pike, OH. The city staff has been working with the Flicore leadership team as they plan to redevelop the 54-acre-site. The staff is strongly encouraged that a significant investment in the deteriorated site will result in a successful project. The Mall closed on May 31. The developer is working with utility companies to shut off service and conducting an Asbestos Assessment in preparation of a demolition permit. A demolition permit was filed on September 16th. Bids for the demolition work were received by October 10th. and Sereday was selected as the contractor. Demolition work started on January 2, 2025. On January 13. 2025. the Hermitage Planning Commission approved a Subdivision Plan and four Major Land Development Plans with conditions. The Mercer County Regional Planning Commission 10 reviewed the plans and provided comments on February 7. 2025. The Hermitage Board of Commissioners approved the plans with conditions on February 11. 2025. The Mall, Sears Auto Center and Firestone buildings have been demolished as of April 2025. 4.2 Town Center RACP Site Readiness Grants Demolition Bid Date: October 2024 Contractor: Sereday Trucking Base Contract Award: $2,250,000 Start of Construction: Fall 2024 Project Completion: April 2025 Estimated Project Cost: $7,161.500 RACP Grant: $3.500,000 Private Match - Flicore: $3,661.500 Site Work Bid Date: April 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: September 2025 A $2.5M RACP award was received on August 1, 2019 and a $1M RACP award was received on December 23. 2020. WallacePancher Group (W/PG) was retained by Flicore to provide project design services. Resolution No. 18-2022 authorized the City to file a combined project application for the two awards. The city received the RACP project grant agreement on January 19. 2024. The staff is working with Flicore and WPG to prepare and submit the required "Special Conditions" documentation to the Governor's Office of Budget (OB). 4.3 CFA MTF Grant Bid Date: March 13, 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: Q2 2025 Project Completion: TBD Estimated Project Cost: $1,043.000 RACP Grant: $730,000 11 Private Match - Flicore: $313.000 A $730,000 Commonwealth Financing Authority (CFA) Multimodal Transportation Fund grant was received on November 12, 2019 for a City Center public roadway project connecting the SVI Mall redevelopment project to the Route 18/Route 62 Roundabout. This grant was extended until June 30, 2025. The City is working with the developer and its engineer to prepare specification for this roadway improvement On March 14th the City submitted a letter to DCED requesting a one-year extension of the Grant Contract to June 30, 2026, On March 27th a Pre-Bid Conference was held. On March 315t, PennDOT issued a Highway Occupancy Permit that is required for the project. The bid opening occurred on April 10th with Kirila Contractors being the apparent low bid. Also, on April 10th the City received the fully executed 4th amendment to the CFA Grant Contract, extending the expiration date to June 30,2026. 4.4 PennDOT MTF Grant Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: Q2 2025 Project Completion: TBD Estimated Project Cost: $1,758,000 RACP Grant: $1,230,000 Private Match: $528,000 A $1,230,000 PennDOT Multimodal Transportation Fund grant was received on April 16, 2021 for a City Center public roadway project connecting the SV Mall redevelopment project and the undeveloped 24 acre site to a Route 18 signalized intersection at School Drive. On November 10, 2024. the Grant Contract was extended until November 26, 2026 with conditions. On January 14, 2025 a quarterly status report was submitted to PennDOT. A meeting has been scheduled with PennDOT officials on April 28th in Harrisburg to discuss the scope of the work. 4.5 City Center Corridor Beautification Project This project will remove the larger concrete medians along both North and South Hermitage Road (Rt. 18) between the Shenango Valley Freeway and School Drive and replace the concrete with appropriate, attractive landscaping. The project is a component of the Town Center Project and is planned to be completed in 2024. On June 4: 2024. staff met with PennDOT District Engineer Brian McNulty to facilitate approval for the project. On July 31, 2024. the City submitted a Beautification Grant application. To Visit Mercer County requesting a $20,000 grant. On September 24. 2024 Visit Mercer County approved a $20,000 grant for the project, A DCED Main Street Matters grant application was submitted on November 24. 2024. seeking a $70,969.50 (50%) grant. Main Street Matters grants were announced on April 7, 2025 and the project was not selected for a grant. 12 5. Community and Business Development Programs and Initiatives 5.1 HMA South Neshannock Road Sewer Extension Project Bid Date: Tentative Fall 2024 Contractor: Mortimer's Excavating Inc. Base Contract Award: $1,532,700 Start of Construction: March 2025 Estimated Project Cost: $2,037.888 CFA State Grants: $1,418,210 The project will extend sewer Lines to 93 homes and businesses along South Neshannock Road and portions of Virginia Road and Miller Road and includes the purchase of grinder pumps as part of the low- pressure sanitary sewer system. Two separate state grant programs were accessed for the sewer extension and grinder pump portions of the project. The maximum amount of state grant funds were secured as a 20% local match was required and engineering and related costs were excluded from grant funding. A1 fully executed Grant Agreement was received on February 27, 2024. On February 3, 2025 the City received an executed amendment to the Grant. Agreement, which was requested to enlarge the project to include improvements and repairs to the Pine Hollow Pump Station as the original project came under estimate. As a result, $358,779.30 of the grant funds will defray the cost of the Pine Hollow Pump Station Project. 5.2 Rodney W/hite Playground Project Bid Date: February 2025 Contractor: J &T Paving Inc. Base Contract Award $185.000 Start of Construction March 2025 Estimated Project Cost $185.000 plus equipment $128,826 CFA State Grant $177327 The project will replace the existing playground at RWOP with new equipment, an accessible poured rubber surface and new benches. The playground is over 25 years old, has reached its useful life, and cannot be repaired or refurbished. The maximum state grant was secured, which required a 20% local match. A fully executed Grant Agreement was received on March 12, 2024. The City purchased equipment through the COSTARS program. HHSDR was retained to prepare plans and specifications and bids are due by Friday, November 15th The Bid was awarded to J & T Paving Inc. for equipment and play surface installation. Demolition of the old playground was completed in late February and construction began in March. New equipment installation began the week of April 7th. The playground surface cannot be installed until outside temperatures consistently stay warm. 13 5.3 HMA Slurry Tank Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Estimated Project Cost: $250,000 Pending State Grant: $250,000 The project will purchase and install two 10,000-gallon food waste storage tanks for the HMA Food Waste to Energy Program. It will add additional capacity to their current 35.000-gallon storage tank capacity allowing the HMA to accept more food waste for conversion to electricity. The anticipated grant will fund the project with no local match. A1 fully executed Grant Agreement was received on February 21, 2024. An Invoice for upfront grant proceeds was submitted on April 5. 2024. On May 22, 2024, the grant proceeds were received from the Commonwealth and placed in a separate, Interest-Dearing account. 5.4 Shenango Valley Animal Shelter Site Preparation Project Bid Date: August 2024 Contractor: DSL Excavating LLC Base Contract Award: $160,405 Start Date: September 2024 Keystone Communities Grant: $135.000 The project will provide for site work to prepare land, adjacent to Tails of Hope, for construction of a new SVAS building. Al Keystone Communities grant awarded to SVAS will pay for the site work. The grant contract was extended until June 30, 2025. The SVAS Board intends to eventually construct a new building using a state LSA grant along with private funds. DEP NPDES permit was received June 2024. Bids were solicited in July 2024. A groundbreaking ceremony was held on September 21, 2024 at 10:00 am at the site. Site work has been completed. The City is working with the SVAS and its engineer to gather contract documents and submit a final reimbursement request for the grant funding, 5.5 Hermitage Small Biz The inaugural meeting of Hermitage Small Biz was held on January 23. 2024 at Valley Kitchen, with 45 people in attendance, including Hermitage officials. The group, spearheaded by Summer Wise, owner of So, So Trendy Boutique, aims to promote Hermitage small businesses, and the city at large, and to explore ways that businesses can support each other and market their goods and services jointly. The city will provide support to the group and collaborate with its efforts. A second meeting was held on April 9. 2024 at Vey's Pub & Grill, with approximately forty people in attendance. The group discussed the Hop and Shop event on April 12-13. a possible event at the Mall on May 4. a Small Business Saturday event on November 30, and events around the American Roller Sports Speed Skating Competition on June 10-14 at Olympic Fun Center. A Farewell To the Mall: An End of An Era, Beginning of Tomorrow was held on May 4. 2024 with 14 over forty vendors, food trucks, children's play area and Memory Wall. On August 20, 2024 a Small Business Saturday brainstorming session was held in Sharon and Hermitage. Small Biz leaders will participate and explore a collaboration for Small Business Saturday with Sharon businesses. On September 24. 2024 a meeting with Angie Urban and Jeff Feola of the Sharon Community Development Corporation was held to discuss cooperative efforts for Small Business Saturday and joint marketing. Hermitage Holiday Shop Around was held from November 29 - December 2, as a Small Business Saturday event, involving Webb Winery, Giovanna's Gourmet Coffee, One Hot Cookie, Olympic Fun Center, The Healing Tree, Diane's Boutique, Poppy Road Boutique, Best Life Boutique and Trendy Boutique. A meeting with Summer Wise is scheduled for February 26th to discuss future Hermitage Small Biz activities. A Spring Hop Shop event is scheduled for April 12th and 13th involving So So Trendy, Diane's Boutique, Best Life Boutique, Poppy Road Boutique and One Hot Cookie, 5.6 Wheatland Merger January 1: Merger effective. January 1: Hermitage Earned Income Tax rate applied to W/heatland neighborhood wage earners and Local Services Tax now remitted to Hermitage. Berkheimer to collect EIT and LST. January 2: Danielle Wanner employed by the city to retain part-time presence at former' W/heatland Borough Building to assist with Wheatland audit, merger transition, rental of social hall, public inquires. Hours are M, Tu, Fri from 10 a.m. to 2 p.m. January 2: Tri-County Industries begins solid waste and recycling collection under City of Hermitage contract terms. Wheatland neighborhood customers will see toter rates cut in half, during the life of the contract, due to the lower Hermitage contract rate. January 15: Business License Tax form mailed to Wheatland neighborhood businesses by Hermitage Treasurer. Due date is April 15. 2024. January 25: Assignment of Strategic Management Planning Grant contract from the Borough of Wheatland to the City of Hermitage approved by the Commonwealth of Pennsylvania. $52,195.66 in grant funds remain to offset merger costs. February 5: Vehicle registration for Ford Truck and Case Backhoe transferred from Borough of Wheatland to City of Hermitage. February 7: McGill, Power, Bell and Associates begins Independent Audit of Borough of Wheatland for 2023 year. February 16: Initial Hermitage Sewer Bills mailed to Wheatland neighborhood customers. City of Hermitage bills and collects at residential rate of $4750/month and pays City of Farrell, in bulk, for wastewater treatment. March 1: Liquid Fuels Allocation for W/heatland Neighborhood received by the City. 15 March: City/County property tax bills mailed from Hermitage Treasurer to W/heatland neighborhood property owners. Property owners will see an 80% reduction in their municipal property taxes due to lower Hermitage millage rate. March: AlL utilities for W/heatland facilities transferred to Hermitage. March 27: A request for a federal earmark was submitted to Senator Casey and Senator Fetterman for a Sewer Upgrade Project in the Wheatland Neighborhood. April: Working with Thompson Fabricating to clear up lien on property with Wheatland Borough Reconstruction Fund. April: Working with Paul O'Brien to apply for CFA Multimodal Transportation Fund grant to develop a rail spur for Boise Cascade that will result in ten newj jobs. May 9: Lt. Governor Austin Davis toured Wheatland Tube and celebrated the successful merger. June: Blue Collar Bettys received their liquor license. June 5: HHSDR issued final Wheatland facilities study. June 6: Fourth set of STMP Grant Invoices were transmitted for reimbursement. June 7: Met with Marc Buskirk and Robyn Churko at Yourga Trucking to discuss the Bonded Warehouse Project. June 24: Wheatland annual PUC - Act 13 payment received. June 28: Wheatland franchise fee received from Charter One (Spectrum). July 8-9: The parking lot at the Wheatland Community Building was paved. August 1: School property tax bills and Per Capita bills were mailed by the Hermitage tax office to Wheatland Neighborhood property owners and residents. August 6: AI ribbon cutting was held at Blue Collar Bettys. August 27: Fifth set of STMP grant invoices were submitted for reimbursement. September 26: The State Facilities Closure Transition Grant to the County was amended to provide funding to address deferred maintenance at the W/heatland Community Center building. October: HHSDR is assessing roof conditions at the W/heatland Community Center building and repairs will be funded by a $231,000 from the State Facilities Closure Transition Grant. The County is currently holding these funds and will provide 75% of the funds upon invoice and the remaining 25% upon completion. 16 Al bid opening for the Wheatland Community Center Roof Project was held on January 6, 2025. The bid was awarded to Gildea Group in the amount was $138,691. The remaining grant funds will address drainage and site work at the building. The roof project is substantially completed. The grant payment on the STMP Grant was received by the City and a Grant Closeout Report was submitted on January 9. 2025. JTI Paving was the low bid for drainage work at the Wheatland Community Center with a bid of $46,505. The drainage project is substantially complete. 5.7 City of Hermitage/Hermitage Little League/Penn State Shenango Collaborative In Summer 2023, Penn State Shenango (PSS) officials approached the City of Hermitage and Hermitage Little League (HLL) to explore a collaboration to retrofit the HLL: Senior Field to accommodate a college- level baseball program. PSS launched a men's baseball program attracting 34 new students with an initial season in 2024. PSS reached an agreement to use Eastwood Field in Niles, Ohio, in the immediate term, but desires a long-term solution for a field in Pennsylvania and within proximity to their campus. On October 8, PSS, HLL and city officials had a preliminary conversation with Dr. Margo DelliCarpini, Penn State Vice President of Commonwealth Campuses, about the potential project, during her visit to the Shenango LaunchBox for a ribbon cutting ceremony. A future meeting and site visit with Dr. DelliCarpini is planned for later this year. Once the selected engineering firm provides the conceptual drawings and improvement plans with estimated costs, PSS officials will have the opportunity to make a more detailed presentation to Penn State leadership with a specific ask for funding. An RFP was issued to three engineering firms, with experience in designing college athletic fields, to provide proposals for developing conceptual drawings and an improvement plan with estimated costs for the Senior Field retrofit, and for a multipurpose building with adequate restroom, concessions, meeting room and storage space. On November 28, the city submitted a grant application through the very competitive LSA - Statewide program to seek funds for the multipurpose building at a cost of approximately $800,000. On February 7, PSS and city officials held a virtual meeting with K & W Engineers, which submitted a oroposal in response to the RFPa at a low-bid price of $14.900. On March 8, the City applied for a state grant in the amount of $35.000 to cover engineering and surveying costs. On March 28th a fully executed Grant Agreement for $35.000 was received and an Invoice for upfront payment of the grant proceeds was submitted. On April 9 an Agreement with K & W Engineering for planning services was signed, to be paid from grant funds. A request for quotations for a full survey of the HLL property was issued with the work to be paid from grant proceeds. On April 23. 2024 a site visit with K & W Engineering, City, little league and PSS officials occurred to scope out the project. On June 3. 2024. a virtual meeting was held with K & W Engineering to discuss preliminary Baseball Field Improvement Plan. Working on securing a third quote for survey of field, in addition to quotes from Matthew Hart and K & W Engineering. On July 2, 2024. K & W Engineering issued a Preliminary Study recommending three phases with options. A meeting to discuss the project was held with Carey McDougall, Chancellor and Chief Academic Officer, Penn State Shenango on August 7, 2024. On August 27, 2024 a meeting was held with the Buhl Regional Health Foundation officials to discuss funding opportunities. On September 13. 2024. a meeting was held with Carmen Aiello of Visit Mercer County to discuss funding opportunities. On October 22, 2024, the Commonwealth Financing Authority approved a $781,684 grant for a concession and multi-purpose facility as part of this initiative. On February 4. 2025. a meeting was held with Andy 17 Puleo of PSU-Shenango to discuss fundraising strategies and advancing the project. Penn State has committed $105,000 to the City so far for softball and baseball activities at the HAC and HLL. 6. Community Event Schedule The City of Hermitage supports the following seasonal, family-oriented, 2025 community events: Earth Day Festival Saturday, April 26 Geneva OH Bus Trip Saturday, June 7 Night Market Thursdays, July 10, August 14. Sept 11 (Corn Roast) & October 2 Arts Festival Saturday, July 26 & Sunday, July 27 Holiday Light Parade Saturday, November 22 Winter Solstice Sunday, December 21 7. Newsletter/Parks & Recreation Publication The City schedules the publication of the newsletter on a quarterly basis. The purpose of the newsletter is twofold; first to announce the seasonal Parks & Recreation programs ("Parks & Recreation" Edition), and secondly to provide City residents and businesses, as well as various regional community and economic development partners, with an update on community programs, projects and services ("City Update" Edition). The two editions are often published jointly. The schedule of upcoming newsletters is as follows: Scheduled Date Material Issue of Publication Deadline Winter 2025 January 24. 2025 January 16, 2025 Spring 2025 April 11, 2025 March 23,2025 Summer 2025 July 18, 2025 July 10, 2025 Fall 2025 October 3. 2025 September 19, 2025 Past issues of the newsletter can be found @ wvwhermitagenet 18 8. Authorities, Boards, Commissions (ABCs) and Community Partners 8.1 Hermitage Planning Commission Hermitage Planning Commission 2024 Meeting Schedule: (ALL meetings held at 8:30 a.m.) January 6, 2025 - Special Meeting January 13. 2025 (holiday reschedule) February 3. 2025 - cancelled March 3. 2025 April 7. 2025 May 5, 2025 June 2, 2025 July 14. 2025 (holiday reschedule) August 4. 2025 September 8, 2025 (holiday reschedule) October 6, 2025 November 3. 2025 December 1, 2025 (Meetings are held in the Hermitage Municipal Building, Commissioners Meeting Room #302 at 8:30am). The Hermitage Planning Commission consists of nine members, appointed by the Hermitage Board of Commissioners. who fulfill the advisory duties and obligations prescribed by the Pennsylvania Municipalities Planning Code and the Hermitage Code of Ordinances. The Planning Commission is responsible to make recommendations to the Hermitage Board of Commissioners regarding the creation and adoption of the Comprehensive Plan, creation and amendment of municipal zoning. subdivision and land development ordinances, action on individual subdivision and land development plans, and any other matters related to the physical development of the municipality. Members: Matt Liburdl-Charperson, Woody Steele-Secretary. Bonnie Benton, Amy McKinney, Thomas Rollinson, Chester Scholl, Jr, Raymond Slovesko, James Tamber, and Kara Wasser 8.2 Hermitage Community and Economic Development Commission (HCEDC) HCEDC 2025 Meeting Schedule: Thursday, January 9. 2025 Friday, April 11, 2025 (reschedule) Thursday, July 10, 2025 Thursday, October 2, 2025 The HCEDC periodically schedules and advertises Special Meetings to consider relevant, time sensitive matters. (Meetings are held in the LindenPointe Training & Workforce Development Center, 3050 Prosperity Place, at 12:00 noon). 19 The HCEDC acts in an advisory capacity to the Hermitage Board of Commissioners and the Office of Community and Economic Development OCED) and in general, reviews, evaluates and, when appropriate, makes recommendations regarding economic development issues and those specific projects and developments that have a significant impact on economic development and the quality of Life in Hermitage. Members: Rex Knisley-Chairperson, George Kayak-Vce-Chaiperson Eric Brown, Robert A. Cucitrone, Dr. Debra Fitzsimons, Meg Grober, Jennifer Lewis, Anthony Pagliaroli, Angela Palumbo, Nichols Pochiba, Mitch Reading, Jennifer Lewis and Dr. Debra Fitzsimons. Two (2) HCEDC sub-committees were formed to research initiatives for the city to consider increasing housing opportunities. A. Homebuyer Assistance Program Committee Committee Members: Mitch Reading (Chairperson), Robert Cucitrone, Bill Moder, Anthony Pagliaroli, Nick Pochiba On June 12, 2024. the committee met to recommend a First Time Homebuyers Assistance Grant Program to the full HCEDC. On July 11, 2024. the committee's recommended program was approved by the full HCEDC. On August 21, 2024 the Board of Commissioners approved the program. The program launched on September 16, 2024 and 11 applications have been returned. On October 29th, the City hosted a First Time Homebuyers Educational Workshop presented by FNB. AlL grants have been applied for. A Program report is being worked on. B. Housing Development Assistance Initiatives Committee Members: Eric Brown, Debra Fitzsimons, Rex Knisley, Jennifer Lewis, Angela Palumbo On June 13. 2024. the committee met to receive input from local realtors and developers. On September 11, 2024 a staff meeting with committee members was held to discuss housing development opportunities. On January 13. 2025. City staff participated in a regional Housing Development Roundtable in Erie that was convened by Governor Shapiro's administration. On March 26th the City Board of Commissioners approved transfer of City Land at Lindenpointe to the non-profit CHIP group as a first step toward spurring housing development. On March 31, 2025 entered into an agreement with the Smith Group to conduct a Housing Market Analysis for the Lindenpointe development and citywide 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC) SVEZC 2025 Meeting Schedule: (Meetings held as needed on the 3rd Wednesday of the month at 8:30 a.m. at Mercer County Regional Council of Governments). The SVEZC is a Pennsylvania non-profit corporation organized for the purpose of stimulating the expansion of business and industry within the designated enterprise zone areas of Mercer County for the purpose of creating or retainingjobs. The business of the Corporation is managed by a Board of Directors. The municipalities of Sharon, Farrell, Hermitage, Sharpsville and Greenville each appoint three members to the Board of Directors and 2 members are appointed members-at-large. Loans to businesses must serve a public purpose. They must primarily promote the health, safety, or welfare of the public at large, and provide overall benefit to the citizens of the community. Eligible applicants are all new and existing ousinesses and industries located in Mercer County. 20 City Appointed Members: Daniel Gracenin, Gary Gulla, William J. Moder, IlI Jeff Wallace was unanimously appointed as executive director of SVEZC filling the vacancy left by the death of. Jim Cardamon. 8.4 Penn-Northwest Development Corporation Penn-Northwest Development Corporation (PNDC) is the Lead Economic Development Agency for Mercer County located in the CenteraundenPointe PNDC provides assistance, training, advice, and guidance to agencies and organizations that make up Mercer County and works to help complete priority projects important to the local communities. The PNDC Program of Work is the compilation of activities to focus Mercer County resources on specific project groups with defined goals: 1. Support Local Business and Industry Development 2. Foster Workforce Development 3. Recruit New Businesses and ndustries 4. Build a Financially Viable and Influential Membership Driven Organization 5. Expand the Reach and Impact of the Organization through Regional Collaboration Penn-Northwest Vision We are the lead economic development organization that assists Mercer County's plans for growth. We envision an economically diverse, self-sustaining group of communities where business and employment opportunities exist, all types of educational and recreational opportunities are present, and economic prosperity can be reached by all residents of Mercer County. The City of Hermitage is a PNDC member and the Community and Economic Development staff participates in various PNDC committees and initiatives. 2nd Annual Mercer County Economic Development Corporation Summit - March 28, 2024 An Environmental Summit was held on is October 1, 2024 and the Annual Meeting was held on November 6, 2024 at 7:30 am at Thiel College. On February 3. 2025. Penn-Northwest signed a one-year contract with Make My Move to move five remote workers to Mercer County, commencing March 3. 2025. The City of Hermitage will be featured in the marketing effort to attract movers. The Mercer County Page featuring Hermitage, went Live on March 7th and can be found at www.makemymove.com/moving: wing/mercer-county-p: On March 13 an offer was made to a mover from Surprise, Arizona, who is now: seeking housing in Hermitage. On April 15!h, the City will participate in a meeting organized by PNDC focused on housing needs and involving HUD. 8.5 Homegrown Initiative Penn-Northwest Development Corp. (PNDC) has established the Homegrown Initiative with the goal of repopulating our county. As a member of PNDC, and the largest municipality in the county, the city is working closely with PNDC to advance the efforts of the initiative and to interact with its members. The Future Leaders committee of the Homegrown Initiative was invited to the municipal building in the Fall, 21 2023 to discuss the planned redevelopment of the Shenango Valley Mall property and to gain input from committee members on the planned public space at the mall property. The city intends to continue to engage with PNDC, the Homegrown Initiative and the Future Leaders Committee and has been invited to their monthly meetings, which are held at different businesses on the first Wednesday of the month at 1:00 p.m. The March meeting was held on March 6, 2024 at the Shenango LaunchBox in Sharon (they changed the location after this was printed). The April meeting was held on April 3. 2024 at Eyes of Faith in Sharon, and included a discussion of small grants available for young entrepreneurs. A Professional Development Committee meeting was held on September 25h On January 23. 2025. City staff attended an entrepreneur event hosted by Future Leaders Committee involving Ben Franklin Technology Partners. 8.6 LindenPointe Development Corporation The LindenPointe Development Corporation (LDC) is incorporated under the Pennsylvania Nonprofit Corporation Law and is operated exclusively for charitable, scientific, and educational purposes within the meaning of Section 501(c)3) of the Internal Revenue Code. The LDC leases the eCenter and was formed to provide a supportive environment, including infrastructure, education, training, mentorship, and a network of service providers, that will help entrepreneurs and existing ousinesses from Western Pennsylvania and Eastern Ohio achieve success by encouraging innovation, commercialization of new ideas and job creation, thereby improving the conditions of an economically distressed region. The City supports the LDC mission providing facility operation and maintenance functions. The LDC Board of Directors - Craig Columbus Chairperson), Jeffery Barker, Richard Epstein : Jeremy Frye, Frank Mindicino, Sarah Palmer * John Rose, Brian Slawin. ( Hermitage Board of Commissioners appointment) Bradley Calleja was hired as the new Executive Director of the Center@uingenponte in August 2024. On September 17, 2024. the White House National Cyber Director and his team visited the eCenter and held roundtable discussions and a press event. On March 19th, the City participated in a Cyber Security Summit co-hosted by the Pennsylvania Cyber Security Center at the ecenteraLndenpointe and Penn State Shenango. LDC 2025 Quarterly Meeting Schedule: Thursday, March 20, 2025 Thursday, June 12, 2025 Thursday, September 18, 2025 Thursday, December 18, 2025 9.5 Supplemental Information, Reports and Minutes Report Status HCEDC Minutes none Hermitage Planning Commission Minutes pending 22 Shenango Valley Enterprise Zone Corporation Minutes none Revolving Loan Fund Financial Report attached Paid Invoice Report attached Approved Subdivision and Land Development Plans attached 23 DRAFT HERMITAGE PLANNING COMMISSION MINUTES Monday April 7, 2025 Regular Meeting 8:30 a.m. MEMBERS PRESENT: OTHERS PRESENT: Woody Steele -Secretary Jeremy Coxe Ray Slovesko Kristina Thomas James Tamber Gary Hinkson TJ Rollinson Gary Gulla Bonnie Benton Nathan Zampogna Amy McKinney Tammie Blazer Kara Wasser Brett Stedman John Moroco MEMBERS ABSENT: Dann Wallace - Mannik & Smith Group Matt Liburdi - Chairman Joe White - Joy Cone Company Barney Scholl Mr. Steele called the meeting to order at 8:30 AM. A quorum was present. PUBLIC COMMENTS: Mr. Steele asked for public comments. There were none. APPROVAL OF MINUTES: Mr. Steele asked for the approval of the minutes of the January 13, 2025 minutes. Mr. Tamber made a motion to approve the minutes and Mr. Rollinson seconded the motion. The motion carried unanimously. The minutes were approved as distributed. Mr. Steele then asked for approval of the March 3, 2025 minutes. Mr. Rollinson made a motion to approve the minutes and Mr. Slovesko seconded the motion. The motion carried unanimously. The minutes were approved as distributed. LAND DEVELOPMENT PLANS: Home2 Suites by Hilton Major Land Development Plan Spangler Road Mr. Coxe stated the property is owned by Castle Hospitality LLC 2608 West State Street, New Castle PA 16101. The property is zoned HC Highway Commercial. The purpose ofthe plan S to build driveways, parking and stormwater facilities for a newly constructed hotel. Mr. Coxe stated that the final conditions of the plan are drawing corrections, approval of stormwater management report by the City engineer and two sets of permanent ink mylars with signature and seals. Mr. Coxe reminded the Commission that a consolidation plan for the same area was approved at the March 3, 2025 meeting. The property lies mostly in Shenango Township, which is reviewed by 1 I DRAFT Mercer County Regional Planning Commission, Mr. Slovesko made a motion to approve the plan and Mr. Rollinson seconded the motion. The motion carried unanimously. Joy Cone Company - Cone East Parking Expansion Minor Land Development Plan - North Keel Ridge Road Mr. Coxe stated the property is owned by Joy Cone Company 3435 Lamor Road Hermitage, PA 16148. The purpose ofthe plan is to provide the following improvements; bulk grading, stormwater infrastructure, parking and lighting. Mr. Coxe stated that the final conditions ofthe plan are drawing corrections, approval of stormwater management report by the City engineer and two sets of permanent ink mylars with signature and seals. Mr. Coxe explained that this is a 48,000 square foot parking area. which will create 122 parking spaces. Mr. Coxe stated that Dan Wallace from Mannik & Smith Grroup as well as, Joe White, arepresentating Joy Cone Company were present and available for questions. There were none. Mrs. McKinney made a motion to approve the plan and Mrs. Benton seconded the motion. The motion carried unanimously. SUBDIVISION PLANS: Final Subdivision KJJ Properties LLC Lots 1 & 2 -369 North Buhl Farm Drive / Lyle Drive Mr. Coxe stated the property is owned by KJJ Properties 2287 Twelve Oaks Drive, Hermitage, PA 16148. The property is zoned NMU - Neighborhood Mixed Use. The purpose ofthe plan is to create a new building lot fronting on Lyle Drive (Lot 2) and placing the existing house on its own parcel fronting on North Buhl Farm Drive (Lot 1). Mr. Coxe stated that the final conditions ofthe plan are drawing corrections, DEP approval ofPlanning Module or Exemption Mailer, Letter from the water company verifying water service or executed waterline extension agreement and two sets of permanent ink mylars with signature and seals. Mr. Coxe explained that this subdivision will split one lot into two, creating a new building lot with rear access from Lyle Drive. Mr. Steele questioned Mr. Coxe about the location of the access. Mr. Coxe answered that the access is offLyle Drive for the new lot and North Buhl Farm Drive for the existing house. Mr. Steele asked if there were any further questions - there were none. Mr. Rollinson made a motion to approve the plan and Mr. Slovesko seconded the motion. The motion carried unanimously. OTHER BUSINESS: MCRPC Mr. Coxe stated that they had their full board meeting and there was now a new director. There are going to be a few changes regarding Land Development Plans, they will be reviewed at their board 2 DRAFT meeting the fourth Tuesday of the month. The subdivisions and consolidations will continue to be reviewed as they are submitted. Mr. Steele asked for additional public comment. There was none. The meeting adjourned at 8:40 a.m. Respectfully submitted, Tammie Blazer Date prepared = April 14. 2025 Date approved - pending 3 City of Hermitage Planning & Development Department Revolving Loan Fund Repayment Report Ending March 31, 2025 LOCAL RLF Beginning Company Balance Principal Interest Balance Hermitage Apothecary, Inc. $ 8,119.49 $ 1,426.44 $ 17.36 $ 6,693.05 Fundus Praedium, LLC $ 30,659.83 $ 1,381.54 $ 67.84 $ 29,278.29 Go Pita Go Hermitage, LLC $ 12,395.14 $ 966.08 $ 31.49 $ 11,429.06 Vey Group, LLC $ 10,091.69 $ 745.82 $ 13.42 $ 9,345.87 Webb Winery, LLC $ 7,484.31 $ 251.40 $ 10.65 $ 7,232.91 Total Revenue $ 68,750.46 $ 4,771.28 $ 140.76 $ 63,979.18 hcederfreport.mem City of Hermitage Planning Development Department Revolving Loan Fund Financial Report March 2025 Beginning Balance $ 716,776.54 Add Program Income $ 5,513.76 Sub-Total 722,290.30 Less Program Administration $ (249.77) Loan Commitments $ (400,000.00) Current Balance Available $ 322,040.53 Projected Revenue Activity Month End thru Calendar Year End $ 49,623.84 Projected Calendar Year End Balance Available $ 371,664.37 O/S Loan Commitments: SRMC Community Participation Loan $ 250,000.00 DNV N/W Commission $ 150,000.00 hcederfreport.mem 1 City of Hermitage Planning & Development Department Landscape and Facade Improvement Program Financial Report March 2025 Beginning Balance $ 137,539.79 Add Program Income Sub-Total $ 137,539.79 Less Program Administration $ Current Balance Available $ 137,539.79 Projected Revenue Activity Month End thru Calendar Year End Projected Calendar Year End Balance Available $ 137,539.79 hedclandscape.mem 2 City of Hermitage Planning & Development Paid Invoice Report for Grants Projects, Revolving Funds, Capital and Special Project Funds March 2025 VENDOR DESCRIPTION AMOUNT Charter Communications Centerintemels207TaWlintemets205 $ 1,025.00 Charter Communications T&W/Telephone $ 95.85 City of Hermitage Postage 11/25/24-2/24/25 $ 76.03 City of Hermitage Postage 10/18/24-11/25/24 $ 20.01 Grants Management Systmes Year End Closing Assist $ 65.00 Grants Management Systmes Feb '25 Supp/Maint $ 250.00 National Fuel T&W/Gas $ 43.87 National Fuel eCenter/Gas $ 438.83 City of Hermitage February '25 Salaries & Fringes $ 5,410.67 Cross IT Services & Solutions eCenter/Technician $ 525.00 Cross IT Services & Solutions eCenter/Technictan $ 75.00 H.S. Cleaning eCenter/Cleaning $ 585.00 H.S. Cleaning T&W/Cleaning $ 440.00 IAG Consulting COH SFCTP Wheatland CC Stormwater $ 5,727.86 20 COH Hickory Fields $ 739.92 IAG Consulting COH Hickory Fields $ 3,204.22 IAG Consulting COH Lorenwood Dr-S Darby Rd Trail Project $ 6,375.00 IAG Consulting 2025 Plotter Rental eCenter $ 1,140.00 Verizon eCenter/Telephone $ 130.38 Whiteman, Requardt & Associates Broadway Ave & Council Ave Traffic Signal $ 12,508.80 Aqua T&W/Water $ 142.86 Aqua eCenter/Water $ 201.30 Aqua eCenter/Fire $ 250.90 City of Hermitage Sewer T&W/Sewer $ 125.58 City of Hermitage Sewer eCenter/Sewer $ 282.41 FNB Commercial CC Penn-Northwest Dev. Corp. - MC Ecomonic Summit $ 100.00 Penn Power eCenter/Electric $ 3,650.12 The Mannik & Smith Group City of Hermitage TASA Grant Rt 18 $ 271.50 Verizon T&W/Telephone $ 134.98 City of Hermitage Commonwealth of PA - DUI Grant $ 5,878.66 Combine Brothers Bar & Grille SVCC Luncheon $ 158.20 Cross IT Services & Solutions Fiber Switch - eCenter $ 5,588.00 Lawrence County Social Services 79 Canal St - Hermitage CDBG $ 32,340.00 Natioanl Fuel T&W/Gas $ 43.05 National Fuel eCenter/Gas $ 224.99 Penn Power T&W/Electric $ 1,003.69 Sharon Herald Co Ad for Bids Hickory Fields Blvd $ 962.30 Verizon eCenter/Telephone $ 130.38 Wal-Mart Stores Materials & Supplies for Meetings $ 57.06 TOTAL $ 90,422.42 1 PLANNING & DEVELOPMENT DEPARTMENT Subdivision & Land Development Plans In Progress = Status Report 4/10/25 SUBDIVISIONS: Final Consolidation Plan Duane Confer II Lot 1 - Wise Road Duane Confer II = Owner North Coast Geomatics = Surveyor (Plan is to consolidate Lot 2 of the Shirley Gibson Subdivision with the existing house & outbuilding.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved with conditions by the Hermitage Board of Commissioners need to talk PLAN EXPIRES 7/22/25 Final Fleming Leasing 1 Lot Consolidation Lot !B Fleming Leasing 1 - Owner CW Engineering LLC Engineering (Plan is to consolidate five parcels into one contiguous parcel.) 6/10/24 - Plan submitted = in review process 8/5/24 = Plan approved with conditions by the Hermitage Planning Commission 8/21/24 - Plan approved with conditions by the Hermitage Board of Commissioners 3/26/25 - Plan re-approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 9/21/25 Final Subdivision Plan 83 Main Street LLC Lots 1 & 2 - Clinton Street, Main Street, Rosedale Street 83 Main Street - Owner CW Engineering LLC = Engineer (The plan is to convey Lot 2 to the adjoining property owner USA Leasing.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Hickory Fields Development = Preliminary Plan Butterfli Holdings - Owner WallacePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreation and utility purposes. Plan includes public roadway improvements, public sanitary sewer extensions, and stormwater management for the entire site). 12/16/24 - Plan submitted - in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Final Plan Butterfli Holdings - Owner WallacePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreational and utility purposes. Plan dedicates public improvements including a new road: Hickory Fields Boulevard). 12/16/24 = Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Final Subdivision KJJ Properties Lots 1 & 2 KJJ Properties - Owner Calton Land Surveying - Surveyor (Plan is to create a new building lot fronting on Lyle Drive (Lot 2) and placing the existing house on it's own parcel fronting on North Buhl Farm Drive (Lot 1). 2/16/25 = Plan submitted - in review process 4/7/25 - Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the Hermitage Board of Commissioners 4/23/25) Final Consolidation Plan USA Equipment Leasing LLC Lot 1 - Clinton Street, Mill Street, Rosedale Street USA Equipment Leasing = Owner CW Engineering LLC = Engineer (The plan is to consolidate Lot 2 of the 83 Main Street Subdivision into the existing parcel to create one contiguous parcel.) 12/16/24 = Plan submitted = in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plans Denise Yanak Lots 1 & 2 and Timothy & Lisa Yanak Lot 2 - South Keel Ridge Road Denise Yanak and Timothy & Lisa Yanak Kurtanich Engineers - Engineer (Plan is a land swap subdivision = Denise Yanak will retain Lot 1 and Lot 2 will be conveyed to Timothy & Lisa Yanak.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plan Timothy & Lisa Yanak Lot 3 - South Keel Ridge Road Timothy & Lisa Yanak = Owner Kurtanich Engineers - Engineer (The plan is to subdivide a parcel with the house and outbuildings and the remaining lands will remain agricultural.) 12/16/24 = Plan submitted = in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved with conditions by the Hermitage Board of commissioners PLAN EXPIRES 7/22/25 LAND DEVELOPMENT PLANS: BCS Properties Industrial Land Development Plan BCS Properties = Owner CW Engineering LLC = Engineering (Plan is to construct a new 24,750 square foot addition to the existing facility.) 1/8/25 = Plan submitted - in review process 3/3/25 - Plan approved with conditions by the Hermitage Planning Commission 3/26/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 9/26/25 Hickory Fields Development -= Lot 1 = Retail - Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new retail store). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 5 - Sit Down Restaurant = Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit down restaurant). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 6 - Sit Down Restaurant = Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit down restaurant). 12/16/24 - Plan submitted - in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 8 = Drive Thru Restaurant = Major Land Development Plan Butterfli Holdings Owner WallacePancher - Engineer (The purpose of the plan is to construct a new drive thru restaurant). 12/16/24 = Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Home2 Suiyes by Hilton Major Land Development Plan Castle Hospitality LLC = Owner Moody & Associates = Engineer (Plan is to build driveways, parking and stormwater facilities for a newly constructed hotel.) 2/25/25 = Plan submitted - in review process 4/7/25 = Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the Hermitage Board of Commissioners 4/23/25) Joy Cone Company - Cone East Parking Lot Expansion Minor Land Development Plan Joy Cone Company = Owner Mannik Smith Group - Engineer (Plan is to increase the parking lot and make stormwater improvements.) 3/17/25 = Plan submitted -i in review process 4/7/25 = Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the Hermitage Board of Commissioners 4/23/25) Take 5 Oil Change Major Land Development Plan John & Sharon Tyliszczak = Owner The Gateway Engineers Inc. - Engineer (Plan is to build a new 1,337 square foot oil change facility with two bays.) 11/12//24 = Plan submitted = in review process 12/2/24 - Plan approved with conditions by the Hermitage Planning Commission 12/18/24 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 5/18/25 HERMITAGE - POLICE DEPARTMENT 800 N. HERMITAGE RD HERMITAGE, PA 16148 FOLICE Adam J. Piccirillo Joel Ristvey Chief of Police Deputy Chieflnvestigations Chad Nych Deputy Chief Operations MONTHLY REPORT MARCH 2025 Submitted byf Adam JPictpuo Chief of Police Attachments: Department Reports APRIL 7, 2025 4 4 S YLN P HERMITAGE POLICE DEPARTMENT MONTHLY REPORT MARCH 2025 Reporting Area There were 552 calls during the month of March 2025, an average of 17.80 calls per day (exhibit 1). During February 2025, there was an average of 17.71 calls per day. Number of Calls Received A 9-1-1 grid map of the various zones throughout the city and the number of calls received in each zone (exhibit 2 & exhibit 2a). Report of Accidents by Intersection Report of accidents by intersection showing the total number of accidents as 48 and the number of vehicles involved being 80 with 6 persons injured and 0 killed (exhibit 3). Reported Offenses A summary of reported offenses (exhibit 4) by classifications was reported to the Pennsylvania Uniform Crime Reporting System for the month of March 2025. There was a total of 108 known offenses, 0 Unfounded Complaints, 108 actual offenses, 76 offenses cleared, and 8 offenses cleared juvenile. Information is gathered through the ALERT system. Reporting Area/Patrol Activities-Borough of Clark The Police Department answered 17 calls for service as per the grid and 43 hours of Patrol in the Borough of Clark during the month of March (exhibit 5). Exhibit 6 shows a detailed log of Clark patrol time. Reporting Area/Patrol. Activities-Other Reports taken at the Hermitage Police Department totaled 29. Hermitage Police also assisted the following Police Departments: Farrell 2, Jefferson 0, Mercer 1, Pymatuning 0, S Pymatuning 2, Shenango 0, Sharpsville 0, Sharon 8, and W. Middlesex 1. Enforcement by Patrol In March the total traffic enforcements breakdown consists of: 140 Traffic citations, 13 non-traffic citations, and 153 warnings issued. Monthly Report MARCH 2025 Page 2 Criminal Investigation Division Detectives handled 68 cases for the month of March 2025. Unfounded a Cleared by arrest 6 Cleared Exceptionally 4 Not Cleared 13 Search Warrants HPD PD Intel Message 3 Police Intel Report/Misc. 1 Assist HPD Patrol 9 Assist Other PD 25 Crime Prevention/Ed 4 Megan's Law Other Investigation 3 Total Persons Arrested 6(count includes 6j juveniles) Prior Cases: Cleared by Arrest 0 Unfounded Cleared Exceptionally PD INTEL Monthly Report for MARCH 2025 The Hermitage Police Department Criminal Investigation Unit disseminated 0 PD INTEL bulletins, 0 from other area agencies and 3 from loss prevention. Inspection Summary Report See Exhibit 8 Community Engagement See Exhibit 9 Training Attachment 'A' Transient Business Licenses Issued MARCH There was 6 new Transient Business License issued in March. Fines & Fees Collected Monies Received for Month Accident/ Inc./ Fines Fines Restitution PA State Totals Alarms/Right- Received by Received by Received Police Fines To-Know! District Mercer Received Mech. Devices Magistrates County Court Offices ($ Collected by HPD Office) MARCH 2024 $ 1,040.25 $5 5,699.30 $5 5,668.87 $ 901.07 $ $13,309.49 MARCH 2025 $ 13,575.50 $5,239.60 $1 1,351.87 $350.00 $ $20,516.97 Monthly Report MARCH 2025 Page 3 Department Hourly Breakdown The following is the hourly breakdown for officers as recorded for March 2025: Officer Hours Vacation 332 Holiday 166 Floating Holiday 16 Sick 156 Comp Time 26.50 Personal 22 ACT 17 0 Injury Leave 0 Short Term Disability Bereavement Regular OT 231.75 Court OT 61 COVID-19 OT 0 Buckle Up OT 0 Drug Task Force OT 67 DUI OT 56 FOP OT 3 Aggressive Driving OT 13 Dam OT 0 Training Time DRE 0 Call Out 0 Community Affairs No events for March April 01, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 03/01/2025 and 03/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 ACCIDENT 4002 NON-CRIMINAL-ACCIDENT-OME/NON-TRAFFIC) 1 ACCIDENT M 3100 MOTOR VEHICLE, ACCIDENTS 20 6004 TRAFFIC ACC. INVOLVING PROPERTY DAMAGE 1 6006 TRAFFIC ACCIDENT INVOLVING INJURY 5 6008 ACCIDENT INVOLVING NONINJURY 19 6010 TRAFFIC ACCIDENT - OTHER ACC. INVEST. 2 47 ADMIN 9000 ADMINISTRATIVE TASKS 3 9002 ADMINISTRATIVE DUTIES 1 4 ALARM 3810 SERVICE CALL-ALARMS-UNFOUNDED-EXCPT FIRE 32 ALL ORDINA 2830 TWP ORD-ALL OTHER 4 ALL OTHER 2600 ALL OTHER CRIMES CODE VIOLATIONS 6 ANIMAL 3805 SERVICE CALL-ANIMAL 12 5506 ANIMAL COMPLAINTS - STRAY ANIMALS 1 5510 ANIMAL COMPLAINTS OTHER 1 14 ARSON 0928 ARSON-INCENDIARY DEVICE-ALL OTHER 1 ASSAULT 0440 ASSAULT - HANDS,FISTS,FEET (AGGRAVATED) 1 0450 OTHER ASSAULTS - NOT AGGRAVATED 1 0800 ASSAULTS - SIMPLE ASSAULT 9 2 11 ASSIST AGY 3830 SERVICE CALL-ASSIST OTHER. AGENCY 3 ASSIST FIR 7502 ASSIST OTHER AGENCIES - FIRE DEPT. 2 ASSIST MOT 3820 SERVICE CALL-ASSIST MOTORISTDISABLE VEH 16 ASSIST OTH Exhibit 1 HERMITAGE POLICE DEPARTMENT Page 1 of 5 a April 01, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 03/01/2025 and 03/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 ASSIST OTH 7014 PUBLIC SERVICE - OTHERS (OFFICER ASSIST) 53 7506 ASSISTING OTHER AGENCIES - ALL OTHERS 27 80 ASSIST POL 7504 ASSIST OTHER AGENCIES - OTHER POLICE 11 BAD CHECKS 1110 WORTHLESS CHECKS 1 BURGLARY 0536 BURGLARY-ATTEMPT-NONRESIDENCE-UNK 1 COMMUNITY 3834 SERVICE CALL-COMM SVC (COMM ENGAGEMENT) 4 CRIM MISCH 1410 CRIMINAL MISCHIEF TO. AUTOMOBILES 4 1420 CRIMINAL MISCHIEF TO PUBLIC BUILDINGS 1 1440 CRIMINAL MISCHIEF - ALL OTHER 1 6 CURFEW 2811 CURFEW LAW (JUVENILE) - MALE 1 DEATH 4509 DEATHS - ATTENDED 1 4510 DEATHS - UNATTENDED 1 2 DISORDERLY 2400 DISORDERLY CONDUCT 3 DOMESTIC 3600 DISTURBANCES-DOMESTIC 17 DRUG 1811 NARCOTICS-SALE-MORPHINE,HEROIN,CODEINE 1 1812 NARCOTICS-SALE-MARIJUANA, HASHISH, ETC. 1 1813 DRUGS-SALEMFG-SYNTHETIC NARCOTICS 1 1832 NARCOTICS-POSSESSION-MARNUANA,ETC. 6 2 1834 NARCOTICS-POSSESSION-OTHER DANGEROUS 3 1891 DRUG EQUIPMENT VIOLATIONS 1 13 DRUG INFO 7011 POLICE INFO-DRUGS, DRUG ACTMITY 1 DUI HERMITAGE POLICE DEPARTMENT Page 2 of 5 Exhibit 1 a April 01, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 03/01/2025 and 03/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 DUI 2112 DRIVE UNDER INFLUENCE-ALCOHOL-IMPAIRED 10 2122 DRIVE UNDER INFLUENCE - DRUGS-IMPAIRED 5 15 FIGHT 3620 DISTURBANCES-OTHER FIGHTSDSPUTESEIC, 15 FIRE 3840 FIRES (INCLUDING ALARMS-FOUNDED/UNFOUND) 2 FOUND ARTI 5004 LOST & FOUND - FOUND ARTICLES 4 FRAUD 1100 FRAUD 6 1150 FRAUD - CREDIT CARDS, ATM 4 10 HARASSMENT 2450 HARASSMENT 1 INFORMATIO 7010 PUBLIC SERVICESNOTIFICATIONS/POLINFO) 38 MEDICAL 7008 PUBLIC SERVICES - MEDICAL ASSISTANCE 34 MENTAL 3400 MENTAL HEALTH 13 MISSING PE 5014 LOST & FOUND - MISSING ADULT FEMALES 1 OTHER 4028 NON.CRIMINALOTHER INVESTIGATIONS 6 OVERDOSE 7009 PUBLIC SERVICES - DRUG OVERDOSE EVENT 1 PORNOGRAPH 2648 PORNOGRAPHYIOBSCENE MATERIAL 1 PROPERTY 2910 LOST/MISSING PROPERTY 1 PUBL DRUNK HERMITAGE POLICE DEPARTMENT Page 3 of 5 Exhibit 1 19 April 01, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 03/01/2025 and 03/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 PUBL DRUNK 2300 PUBLIC DRUNKENNESS 2 RECEIVING 1331 STOLEN PROP. -POSSESSING - MOTOR VEHICLE 1 RECOV PROP 3000 FOUND/RECOVERED PROPERTY 1 RIGHT TO K 9003 ADMINISTRATIVE DUTIES (RIGHT TO KNOW) 6 ROBBERY 0342 ROBBERY-STRONG ARM-HIJACKING 1 RUNAWAY 2911 RUNAWAY-INCORRIGIBLE -MALE (JUVENILE) 1 2912 RUNAWAY-NCORRIGIBLE-FEMALE (JUVENILE) 1 2 SEXUAL 1700 SEX OFFENSES (EXCEPT RAPE & PROSTITUTION 2 SUSPICIOUS 3500 SUSPICIOUS PERSONSAUTOS.CIRCUMSTANCES 42 SVC CALL 3800 SERVICE CALL-MISCELLANEOUS 7 THEFT 0613 THEFT-$200 & OVER-RETAIL THEFT 4 0617 THEFT-$200 & OVER-FROM BUILDINGS 1 0619 THEFT-$200 & OVER-ALL OTHER 4 0623 THEFT-$50 TO $200-RETAIL THEFT 7 0625 THEFT-$50-200-AUTO PARTS & ACCESSORIES 1 0629 THEFT-$50 TO $200-ALL OTHER 2 0633 THEFT-UNDER $50-RETAIL THEFT 1 0635 THEFT-UNDER $50-AUTO PARTS & ACCESSORIES 1 21 TRAF CIT CITT TRAFFIC CITATION 140 TRAFFIC 3900 TRAFFIC & PARKING PROBLEMS 25 4010 TRAFFIC OFFENSES 13 6314 TRAFFIC ENFORCEMENT - MCSAP (LEVEL 1) 2 6316 TRAFFIC ENFORCEMENT - MCSAP (LEVEL3 3) 6 6317 TRAFFIC ENFORCEMENT - MCSAP (WEIGHTS) 1 HERMITAGE POLICE DEPARTMENT Page 4 of 5 Exhibit 1 69 April 01, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 03/01/2025 and 03/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 TRAFFIC 6614 TRAFFIC RELATED - OTHER TRAFFIC 2 49 TRESPASS 2660 TRESPASSING OF REAL PROPERTY 1 WARNING CITW WARNING 153 WARRANT 3700 WARRANTS-LOCAL-SERVICE 5 3710 WARRANTS-OUTSIDE AGENCY-SERVICE 6 11 XXXX Restricted 7 Total Calls 869 HERMITAGE POLICE DEPARTMENT Page 5 of 5 Exhibit 1 a 9) 6 < 9 6 d 5S) 3 a ) ES - - < S) 8 a C 2 S . - S C 5 a C 8 S Vho E e a a E EXHIBIT 2 CALLS BY GRID 2025 VTD JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL GRID 101C 2 2 1 a 0 0 0 0 0 0 0 0 5 101X 1 3 3 a 0 0 0 0 0 0 0 0 7 102 23 25 22 a 0 0 0 0 0 0 0 0 70 102A 43 67 72 0 0 0 0 0 0 o 0 0 182 103 1 1 2 o 0 0 0 0 0 0 0 0 4 81B 9 8 13 0 0 0 o 0 0 o o 0 30 81B1 25 17 18 0 0 0 0 0 0 0 o 0 60 82 54 60 49 0 0 o 0 0 0 0 o 0 163 82D 17 28 12 0 0 a 0 0 0 0 0 0 57 83 4 2 6 0 0 0 0 0 0 0 0 0 12 91A 13 25 26 0 0 0 0 0 0 0 0 0 64 91B 19 14 22 0 0 0 o 0 0 0 0 0 55 91C 9 9 21 0 0 0 0 a 0 0 0 0 39 92 27 28 27 0 0 o 0 0 0 0 0 0 82 92A 38 35 56 0 0 0 o 0 0 0 0 0 129 92B 12 13 18 0 0 0 0 0 0 0 0 0 43 92D 8 5 13 o 0 0 0 0 o 0 0 0 26 92E 13 17 19 0 0 0 0 0 0 0 0 0 49 92F 41 30 52 0 0 0 o 0 0 0 0 0 123 92G 5 9 13 0 0 0 o 0 0 0 0 0 27 93 4 7 8 0 0 0 o 0 o 0 0 0 19 93C 3 4 2 0 0 0 o 0 0 0 0 0 9 BROOKFIELD o 0 0 0 0 0 0 o 0 0 0 0 0 CLARK 6 9 17 0 0 0 0 0 0 0 0 0 32 ELACK 0 0 a 0 0 0 0 0 0 o 0 o o ERIE CO o 0 0 0 0 0 0 0 0 o o 0 0 FARRELL 4 4 2 0 0 a 0 0 0 0 0 0 10 GREENVILLE o 1 0 0 0 0 0 0 0 0 0 0 1 GROVE CITY 0 0 0 0 0 0 0 0 0 o 0 o a HADLEY 0 0 0 o 0 0 0 0 0 0 0 0 0 HEMPFIELD o o 0 0 0 0 0 0 0 0 0 0 o HPD 31 40 29 0 0 o 0 0 0 0 0 0 100 JAMESTOWN 0 0 0 0 0 0 0 0 0 0 0 0 0 JEFF TWP 1 1 0 0] 0 0 o 0 0 0 0 0 2 LACK 0 0 0 0 0 0 0 0 0 o 0 0 a MEADVILLE 0 0 0 0 0 o 0 0 0 0 0 0 0 MERCER 1 0 1 o 0 0 0 0 0 0 0 0 2 NEW CASTLE 0 2 0 0 0 0 0 0 0 0 0 0 2 OHIO 0 0 0 0 0 0 0 0 0 0 0 0 0 PITTSBURGH 0 o 0 0 0 0 0 0 0 0 0 0 0 PULASKI 0 0 0 0 0 0 0 0 0 0 0 0 o PYMA 0 0 0 0 0 0 0 0 0 0 0 0 0 SPY 0 3 2 0 o 0 0 0 0 a 0 0 5 SHEN TWP 0 2 0 0 0 0 0 0 o 0 0 0 2 SHARPSVILLE 0 0 0 0 0 0 0 0 0 0 0 0 g SHARON 2 4 8 0 0 0 o 0 o 0 0 0 14 WHEATLAND 22 20 17 0 0 0 0 o 0 0 0 0 59 WI MIDD 1 1 1 0 0 0 0 0 0 o 0 0 3 MONTHLY TOTAL: 439 496 552 0 9 o 0 0 9 0 0 0 1487 Exhibit 2a 2 2 2 2 N 5 2 2 2 2 - - 2 2 2 2N 2 2 2 - V 2 2 3 2 8 2 5 2 2 2 2 a 2 a 3 6 0 CO of 0 6 o 9 Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PART II OFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 100. FORGERY & COUNTERFEIT. 110. FRAUD 11 11 2 * 120. EMBEZZLEMENT 130. STOLEN PROP-REC,POSSES 1 1 140. VANDALISM 6 6 2 150. WEAPONS-CARRYING, POSSES 160. PROSTITUTION, COMM VICE 170. SEX OFFENSES (EX 02,160) 2 2 180. DRUG ABUSE VIOL TOTAL 13 13 12 @ SALE A. OPIUM-COCAINE 1 1 1 B. MARIJUANA 1 1 C. SYNTHETIC 1 1 1 D. OTHER 1 @ POSSESSION) A. OPIUM-COCAINE B. MARIJUANA 6 6 5 C. SYNTHETIC D. OTHER 4 4 4 190. GAMBLING TOTAL A. BOOK MAKING B. NUMBERS, ETC. C. OTHER 200.OFF AGAINST FAMILY & CHILD. 210. DRIVING UNDER INFLUENCE 16 16 12 220. LIQUOR LAWS 230. DRUNKENNESS 2 2 2 240. DISORDERLY CONDUCT 4 4 4 250. VAGRANCY 260. ALL OTHER OFFENSES 8 8 7 2 TOTAL PART II OFFENSES TOTAL 63 63 41 2 Exhibit 4 Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PARTI OFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 1. HOMICIDE A. MURDER B. MANSLAUGHTER 2. RAPE TOTAL A. RAPE B. ATTEMPTED RAPE 3. ROBBERY TOTAL 1 1 1 A. FIREARM B. KNIFE OR CUTTING INST. C. OTHER DANGEROUS WEAPON D. STRONG ARM (HANDS, ETC) 1 1 1 4. ASSAULT TOTAL 21 21 24 4 A. FIREARM B. KNIFE OR CUTTING INST. C. OTHER DANGEROUS WEAPON) D. AGGRAVATED (HANDS, ETC) 2 2 2 2 E. SIMPLE HANDS, ETC) 19 19 22 2 5. BURGLARY TOTAL 1 1 A. FORCIBLE ENTRY B. UNLAWFUL ENTRY C. ATTEMPTED FORCIBLE 1 1 6. LARCENY THEFT TOTAL 21 21 10 2 7. MOTOR VEHICLE THEFT TOTAL A. AUTOS B. TRUCKS AND BUSSES C. OTHER VEHICLES 9. ARSON TOTAL 1 1 TOTAL PART I OFFENSES 45 45 35 6 EXCEPTIONAL CLEARANCES INCLUDED à INCLUDES OFFENSE(S) REPORTED IN PREVIOUS MONTHS NUMBER OF POLICE OFFICERS HERMITAGE POLICE DEPARTMENT (724)983-6780 KILLED ASSAULTED Department Reporting FELON NEGLIG MERCER, PA 16148 County Report for the month of March, 2025 Date of Report: April 1, 2025 Prepared by Exhibit 4 SUMMARY OF CLARK CALLS FOR MONTH OF March, 2025 The Hermitage Police Department answered (17) calls for service in the Borough of Clark during the month of March. A list of those calls is attached. Exhibit 5 Clark March 2025 Calls: Calls for Service: Date: Street: Type: Inc.# 1. NON.CRMINALOTHER INVESTIGATIONS 3/1/2025 0:27 CHARLES ST 25-0950 2. PUBLIC SERVICES.NOTIFICATIONSIPOLINFO) 3/1/2025 1:55 CHARLES ST 25-0952 3. CRIMINAL MISCHIEF TO AUTOMOBILES 3/1/2025 21:50 LAKE RD 25-0969 4. PUBLIC SERVICE - OTHERS (OFFICER ASSIST) 3/3/2025 18:20 LAKE RD 25-0998 5. DSTURBANCESDOMESTC 3/3/2025 18:48 LAKE RD 25-0999 6. TRAFFIC & PARKING PROBLEMS 3/5/2025 9:50 HERMITAGE RD 25-1034 7. ASSISTING OTHER AGENCIES - ALL OTHERS 3/10/2025 14:18 NORA ST 25-1138 8. SERVICE CALL-ASSIST MOTORIST/DISABLE VEH 3/11/2025 7:58 LAKE RD 25-1153 9. FIRES (INCLUDING ALARMS-FOUNDED/UNFOUND) 3/13/2025 16:48 CHARLES ST 25-1207 10.MOTOR VEHICLE ACCIDENTS 3/14/2025 21:22 VALLEY VIEW RD 25-1233 11.DRIVE UNDER INFLUENCE-ALCOHOL-MPAIRED 3/14/2025 21:56 VALLEY VIEW RD 25-1233A 12.ASSISTING OTHER AGENCIES - ALL OTHERS 3/15/2025 19:41 MILTON ST 25-1245 13.FIRES (INCLUDING ALARMS-FOUNDED/UNFOUND) 3/18/2025 13:51 NESHANNOCK RD 25-1301 14.TRAFFIC & PARKING PROBLEMS 3/21/2025 20:12 CHARLES ST 25-1353 15.ASSISTING OTHER AGENCIES - ALL OTHERS 3/22/2025 19:03 MCMINN RD 25-1368 16.PUBLIC SERVICE - OTHERS (OFFICER ASSIST) 3/24/2025 10:09 WINNER RD 25-1391 17.TRAFFIC & PARKING PROBLEMS 3/29/2025 14:59 HERMITAGE RD 25-1499 Exhibit 6 CLARK PATROL TIME LOG 2025 40 HRS PER MONTH Date TIME (MIN) 1-Mar 90 2-Mar 90 3-Mar 90 4-Mar 90 5-Mar 90 6-Mar 90 7-Mar 90 8-Mar 90 9-Mar 90 10-Mar 90 11-Mar 90 12-Mar 90 13-Mar 90 14-Mar 90 15-Mar 90 16-Mar 30 17-Mar 60 18-Mar 90 19-Mar 90 20-Mar 60 21-Mar 90 22-Mar 90 23-Mar 90 24-Mar 90 25-Mar 60 26-Mar 90 27-Mar 90 28-Mar 60 29-Mar 90 30-Mar 90 31-Mar 60 2580 Total minutes for the month 43 Total hours for the month INSPECTION SUMMARY REPORT Inspector: Kudelko Johnathan Time Period: 03/01/2025 - 03/31/2025 Badge #: jkudelko Total Inspections: 8 Inspection Type Breakdown Total HMI Inspections: Inspections Resulting in OOS: 2 # HM Bulk: 0 # Driver/Codriver 00S: 1 # HM Non-Bulk: 0 # Vehicle 00S: 2 # Both HM Bulk & Non-Bulk: # & % of U.S. Motor Carriers: 8 100% Total Single-Unit Trucks: 5 # & % of Mexican Motor Carriers: 0 / 0% Total Bus/MC Inspections: 1 # & % of Canadian Motor Carriers: 0 / 0% Please Nole: Thel Number and Percentage of U.S., Mexican, and Canadian Carriers ont the reporti is calculated using the State in! the Carrier address used ont thel Inspection Report, which may not be the Countryof Domicile. Inspection Level Breakdown Level 1 Level2 Level3 Level 4 Level5 Level6 Level7 Inspections 2 0 6 0 0 % of Total 52% 0% 48% 0% 0% 0% 0 Total Minutes 271 J 254 0 0 0 0 Average Minutes 135.5 0.0 42.3 0.0 0.0 0.0 Inspection Analysis Total Violation Cited: 31 % of 00S Drivers/Co-Drivers: 17% Avg. Violations Per Inspection: 3.8 % of 00S Vehicles: 50% Total Citations Issued: 14 Total 0OS Violations: 6 Total CVSA Stickers Issued: Total 0OS Drivers/Co-Drivers: 1 Total Cargo Tanks Inspected: Total 00S Vehicles: 3 Special Checks Size and Weight Enforcement: ) Traffic Enforcement: 6 Alcohol Substance Check: 0 Local Enforcement: 8 Drug Interdiction Search: Drug Interdiction Arrests: Post Crash: J Exhibit 8 March 2025 Monthly Report Community Engagement March 3- Presentation on Situational Awareness, Personal Safety, Scam Awareness @ the Hermitage City Building. March 4- Correspondence w/ Brookfield HS for scheduling another community awareness/family night event. March 5- Chief, DCO and I participated in a community policing-oriented research survey at the request of Westminster College faculty. March 7- Preliminary scheduling of a Sex Trafficking Awareness presentation for senior citizens at the Shenango Valley Senior Center through Clinical Supervisory staff. March 10-14- Out oft town. March 20- Westminster College class tour ofHPD station and presentation by Det. John Miller. March 24- Social Health/Wellness: presentation to adults and youth at Faith Presbyterian Church. March 26- Social Health/Wellness presentations to two (2) health classes @ WMHS. March 31- Discussion w/ clinical staff at Human Services Center on future presentations for at- risk youth programs and teachers/staff. Presentation on Situational Awareness/Personal Safety to at-risk youth/young adults and staffi in the CYS Independent Living program and advertised the HPD Youth Justice Academy. Exhibit 9 Hermitage Police Department Training for March 2025: March 18-19: Sergeant Brown, Corporal Young, Detective Songer Officers Burnett and Guthrie attended regular monthly Mercer County CIRT Training March 20: Detective Songer attended monthly CIRT Sniper Training March 24-25: Chief Piccirillo, Sgt. Brown, Cpl. Young, Officers Dague, Kudelko and Guthrie completed their annual ACT 180 Update Training @ Linden Pointe March 26-27: Deputy Chief Nych, Sgt. Martin, Sgt. Squatrito, Sgt. Mild and Officer DiLorenzo completed their annual ACT 180 Update Training @ Linden Pointe March 31-April1: Cpl. Erickson, Cpl. Sciaretta, Cpl. Wilson, Officers Frampton and Johnston completed their annual ACT 180 Update Training @ Linden Pointe March: Deputy Chief Ristvey and Det. Miller completed their annual ACT 180 Update Training online @ HPD Attachment 'A' 6 o E - o a 6 , % & % & oe e a % * e, % % & 9 & a e e, > € . * % , % ae, , < % % e f% , e - 9, % < f 4 f a 0 , , > EAe % a S, - e 8 8 e, 8 E 3 3 , SIHI je10L - a a - a - - % 2 - 9 % a % % - a e : C 0 9 E C à - E 8 - E € - - 8 - - - S - : * % 8 a aunyA Street Department Monthly Report March 2025 CATCH BASIN/DITCHIPIPE Cleaned basins, culvert pipes, and ditches throughout Hermitage, Wheatland, and Patagonia. Specifically, Biscayne Drive, Broadway Avenue, Frampton Road, Freedland Road, Kossuth Street, Laird Avenue, Metz Street, North Water Avenue, Robertson Road and Scott Drive. Installed drainage pipe and catch basin at Rodney White Olympic Park. COLD PATCH Amhurst Drive, Boyd Drive, Buhl Park, Cambridge Drive, Chestnut Street, Christy Road, Coolidge Drive, Cranbrook Drive, Dalton Avenue, Dermond Road, First Street, Foxwood Drive, Frampton Road, Frogtown Road, George Street, Hazen Road, Hoezle Road, Jack O'Donell Drive, Koonce Road, Maple Drive, March Street, Mary Jude Court, McConnell Road, Monticello Avenue, Morefield Road, Nantucket Drive, Oakhaven Court, Pheasant Chase, Pine Hollow Boulevard, Pinecone Drive, Rexford Drive, Ridgewood Drive, Rollinson Road, Royal Oaks Court, Sample Road, Selina Boulevard, South Kerrwood Drive, Spangler Road, Sugar Hollow Road, Valley View Road, Wakefield Drive, Westminster Road, Winner Road, Wishart Place and Woodhill Drive. SWEEP Avalon Drive, Saratoga Drive, Skyline Drive, Wakefield Drive, portions of North and South Hermitage Road and Shenango Valley Freeway. MISCELLANEOUS Put together and installed decorative signs from last year's paving projects. Dug waterlines, installed hydrants and connected waterlines at Hermitage Athletic Complex. Fixed sinkhole on Foxwood Drive. Road milling was completed on Trout Island Road. Cut and removed trees from roadways at Monticello Avenue and then at Cotton Lane, Miller Road and South Darby Road due to straight line winds storm. Don Cannon, Street Dept. Superintendent DC:cW CITY OF HERMITAGE WATER POLLUTION CONTROL PLANT REPORT MARCH 2025 JOB PERFORMED LOCATION Routine maintenance, greasing, meter readings, W.P.C. Plant Magargee Run Station, and hourly readings Alma Ave Station Miller Road Station Broadway Station Ohio Street Station Daniel Drive Station Pine Hollow Station Dutch Lane Station Sample Road Station Dutch Lane E.Q. Basin SVIDC Station F.G Station Thomason Station Jerry Lane Station Wheatland Station Magargee Run Wilson Road Station Miller Road Station Woodlawn Station LATERAL INSPECTIONS 7 houses were inspected - 4 Passed 3 Failed 21 Lateral Replacements - 0 Reinspection = Commercial Properties with well water meters read - 21 PA 1 Call New Tickets - 201 WPC INCIDENT REPORT - None This Month COLLECTION. SYSTEMS REPORT - See Attachment PLANT OPERATIONS REPORT - See Attachment ENVIRONMENTAL OPERATIONS REPORT - See Attachment FOOD WASTE TO ENERGY, AND BIOSOLIDS REPORT - See Attachment LABORATORY OPERATIONS REPORT - See Attachment Respectfully submitted, Wayne Covert W.P.C. Superintendent Mar-25 Pass Fail 453 S. Cresent Dr. 929 Dalton Ave. 2134 Hazen Rd. 4890 Whippoorwill Dr. 3560 East State St. 155 Donald Dr. 3882 Windsor Court Replacements of bad laterals this month 266 Dutch Lane. 677 North Buhl Farm Commercial Properties with well water meters read - 21 Feb 25 March25 Water Acct. Meter Name Address Number Size Acct. Number Previous Current ReMax 3910 East State St. 000013 1 1921-3910 1093.91 1093.91 Parker Brothers 6075 East State St. 000018 1 1921-6075 527.51 530.06 McConnell Bldg. R 3597 East State St. N-R (Conti & Harding) 000024 1 1921-3595 1471 DO 1471.00 McConnelll Bldg Security Pac. 3545 East State St. 000025 1 1921-3545 133.4b 133.75 ar peca 1S2 5403 Meter Deduction 756205 000 X X J.C. Penney 1430 N. Hermitage Pro Auto Glass Rd. 000026 1 810-1430 619.00 620.00 J.A. Susi & Sons, Inc. 3105 Lamor Rd, 000031 1 1202-3105 (3.00 631,00 Jai Alai 1109 Mercer Ave. 000033 1 1311-1109 1776.27 116-27 Martuccio Enterprises 1119 Mercer Ave. 000034 1 1311-1119 1649.39 M56.94 Kalco Metals 40 Council Ave. 2700 00003 Reduction (Wheatland) 761391 099 7819.100 7843,200 0819-UZ450 Tails of Hope, Inc. 2450 Hoezle Rd 000 694.96 699.17 2961 0811-02961- Tam O' Shanter S. Hermitage Rd. 000 31.32 313.72 1030 Forker Special 0612 - 01030- Sharon Country Club Meter Dedution 756089 077 X X Dunbar Slag 300 Ohio St. 000043 1503-00300 MIN MIN 1103 -00172- Gordy's Truck Repair 172 N. Keel Ridge Rd. 000023 0-0 MIN MIN Alyssa' 's Closet 1921-04040 - (Karate for Kids) 400 East State St. 000032 0-0 X X Whispering Oaks 2605. Buhil Farm Dr. 764695 (Reduction) (Deduction) 764696 X X East State St. Special 1921 - 02232 - K-Mart Meter Deduction 761499 000 X X S.V. Shuttle Service Virginia Rd, 000041 3 2203-5200 X X 1120 Maple - Extrod. Herbert Hanson Waste Chg. $40.35 000038 2 1302-1620 MIN MIN Roberts Boarding MIN Kennels 2663 Wilson Rd. 000037 1 2312-2663-1 MIN Leali Brothers Excavating 1610 Broadway Rd. 000036 1 0903-2850 X X Martuccio Asphait & MIN MIN Paving 1059 Mercer Ave. 000035 1 1311-1179-1 George Kraynak 6124 East State St. 000015 1 1921-6124 X X McConnell Bidg. R 35971 East State St. N-R (Conti & Harding) 000024 1 1921-3595 MIN MIN City Meter for fields Pennsyvarfia 811 AI Privately funded non-profit Pennsylvania Corporation UserID:HERMITAGEI Company Name:HERMITAGE CITY HERMITAGE MUNICIPAL AUTHORITY Access Type:FACILITY OWNER Current Date: 04/01/2025 ALL Delivered to HCP From 03/01/2025 TO 03/31/2025 New Tickets Transmitted: 201 Responded to Tickets Transmitted: 201 Renotify Tickets Transmitted:0 MRN Announcements Transmitted:0 Resend Tickets Transmitted:0 Cancelled Tickets:0 Pending Delivery:0 Collections System Report March 2025 SVID Regular daily maintenance done at the station 3/19 Rebuilt pump installed by RAM back online #1 Pump back offline 3/20 out for repair (Ram) Fuel level % tank needs fuel Turner Regular daily maintenance done at the station 3/11 Red light on Primed both pumps Fuel level %1 tank Wheatland Regular daily maintenance done at the station Fuel level % tank Ohio St. Regular daily maintenance done at the station Fuel level full tank Church St (Wheatland) Regular daily maintenance done at the station 3/20 Station cleaned assisted by Derek Bolt Fuel Level % tank needs fuel Wilson Rd Regular daily maintenance done at the station Jerry Ln Regular daily maintenance done at the station Fuel level % tank' Sample Rd Regular daily maintenance done at the station Fuel Level % tank Miller Rd Regular daily maintenance done at the station Fuel Level full tank Magargee/lefferson Regular daily maintenance done at the station 3/13 Clean station assisted by Derek Bolt Need to install new air release valve in manhole on North Neshannock Fuel level % tank Daniel Dr Regular daily maintenance done at the station Fuel level % tank Golden Run Regular daily maintenance done at the station 3/7 pump 1 fault reset Fuel level % tank North Hermitage Rd Regular daily maintenance done at the station Seems in the roof of the station surrounding seem to be leaking Fuel level %4 tank Thomason Rd (South PY) Regular daily maintenance done at the station 3/7 Alarm reset after power outage (J.Shanker) reset. Ran, generator manually Pine Hollow Regular daily maintenance done at the station 3/19 Cleaned station assisted by Derek Bolt Weekly Hosed wet well and comminutor channel Fuel level 5/8 tank Dutch Ln/ EQ Regular daily maintenance done at the station 3/11 & 3/12 Cleaned station assisted by Derek Bolt 3/13 Hosed inlet channel and sucked out debris in the channel (Homer) Weekly Hosed wet well and comminutor channel Fuel level Dutch % tank, EQ % tank Woodlawn Dr Regular daily maintenance done at the station Hosed wet well for debris and grease weekly Plant Report March 2025 3-2-2025 = Replaced a steel valve that gave out on the thermo to meso feed line with a stainless-steel valve. 3-3-2025 = Replaced the pressure transmitter for PIT-631. 3-4-2025 = Chris, Steve and Rick installed 7 new 4" stainless-steel valves, 2 on each meso gas compressor and 1 on the thermo gas compressor. 3-7-2025 = Replaced 2 door closers, 1 on the front entrance door and the other on the employee entrance door. 3-10-2025 = Protech installed new door access equipment and cards for the administration building. 3-11-2025 = Chris installed the new effluent sample pump in the UV channel. 3-13-2025 - Chris did maintenance on all 3 meso gas compressors. 3-18-2025 - Chris and Steve replaced the gas compressor on meso 3. 3-20-2025 - Hudson Construction is here repairing the drainpipe and concrete floor in the food processing building. 3-21-2025 = Knight flooring replaced broken floor tile in the Administration Building. 3-24-2025 = Pump Volute was replaced on one pump in the food processing building. (Master flo) 3-25-2025 - Chris installed the new commercial dishwasher in the Lab. 3-27-2025 = Steve installed the new up flush system from Saniflo in the Lab. Dan from DEP came and did an inspection of the plant. Chris main a new float hanger and sonar sensor bracket for SVIDC pump station. 3-29-2025 - DiCaprio carpet cleaning stripped the floors and laid down new wax in the Administration building. 3-31-2025 - Brian is repainting the lunchroom and Scada room. Environmental Operations Report March 2025 1. Industrial All industrial facilities complied with their permit parameters for the month of February 2025. Except CCL Container. They exceeded COD mg/l & pounds/day, Phosphorus (max. monthly average Ibs./day), Manganese (Daily max & max. Monthly average Ibs./day). First NOVS were sent for all exceedances. Looking into updating ordinances with permitting fees and maximum limit for conventional pollutants, as well as creating a Fats, Oil, & Grease Program. FOG Program is being developed including a FOG ordinance, survey, permit, brochures, and implementation plan. 2. SEO Installation and inspection of the holding tank at 30 Dermond Road. Tank is being pumped routinely. 1236 Lynwood Drive has been changed to weekly pumping to try and mitigate the malfunctioning on-lot system until sewers become available in that area. Property owner filed for an appeal on this decision. Attended the PASEO Western Trade Show for continuing education credits towards my SEO License. 3. Sampling Pesticide sampling was completed with a new laboratory to reach below the permit limits. Results received and they were non-detectable at 0.00198 ug/L which is below the permit limits. The first quarter sampling has been completed. All results were in compliance with our Permit. 4. Miscellaneous A Confined Space Program is being developed for the City. 2 new gas monitors were ordered. These are replacing 2 older ones that no longer work. AED visual inspected completed on March 5th. 2024 Pretreatment Report and the Chapter 94 Report were submitted. DEP Compliance Inspection occurred on March 27th Environmental Operations Coordinator- Victoria Tomko Food Waste to Energy and Biosolids Report March 2025 Weight Total Pounds of Packaged Food Waste Hauled In = 683,052 pounds Total Gallons of Liquid Food Waste/Grease Hauled In = 0 gallons Total Gallons of Joy Cone Sugar and Cake Cone Tanker Waste Hauled in = 119,000 gallons Total Gallons of Joy Cone Cookie Tanker Waste Hauled in = 142,000 gallons Total Gallons of Liquid Food Waste & Tanker Waste Hauled in = 261,000 gallons Total Food Waste Hauled In (gallons and pounds) = 2,589,792 pounds = 1,430 tons Total Gallons of Septic Hauled In = 104,800 gallons Total Dry Tons of Biosolids Hauled Out = 44.05 dry tons Dollar Amount Pounds of Packaged Food Waste Hauled In = $21,280 Gallons of Liquid Food Waste/Grease Hauled In = $0 Joy Cone Sugar and Cake Cone Tanker Waste Hauled in = $8,330 Joy Cone Cookie Tanker Waste Hauled in = $9,940 Gallons of Septic Hauled In = $7,336 Food Waste Total w/o Septic = $39,550 Food Waste Total w/Septic = $46,886 Laboratory Operations Report March 2025 Submitted by Timothy Kizak Additional Laboratory sampling sent for analysis and miscellaneous 1. Sent out monthly tests to Environmental Service Laboratories for Cadmium, Mercury. 2. All sample matrixes, method, analyte, standard methods year, and standard methods edition per Pa DEP request have been updated and in use. 3. Laboratory proficiency testing samples have started. WP 362 opens 4-25-2025. 4. DEP has issued a new scope of accreditation for the laboratory for all procedures. The laboratory is compliant until the following year's renewal period. The renewal process started for the January 2025 compliance period. The laboratory is in good standing. 5. In the process of getting pesticides, cadmium and mercury removed from the permit due to no detection. This may occur with new permit renewal. 6. Sent out monthly samples. Class A fecal samples are acceptable. 7. The annual DEP Plant inspection took place on 3/27/25. No major issues. Two minor clerical issues resolved. 8. The laboratory replaced a Labconco steam scrubber dishwasher and a new scale. Both pieces of equipment were from 2011. Monthly Flows 1. Average Influent flow -3.57 - MGD, Max Influent flow- 5.40 - MGD 2. Average Effluent flow- 4.46 -MGD, Max Effluent flow-5.70 MGD 3. Average Sludge Cake percentage - 14.8 % equals 44.1 dry tons for land application Total Septage hauled in -246,800 Gallons. Septage contributed 225 Ibs. of BOD to the plant. Submitted all monthly results to DEP. The laboratory has been participating with the PA Department of Health to test Covid in wastewater samples. Four samples per week are submitted with the corresponding data being turned over to the CDC. Materials are provided at no cost. We also will be participating in Norovirus testing. 3a CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA PROCLAMATION WHEREAS, frontline workers are the builders of our community, exercising curiosity, compassion, courage, and creativity to provide essential services that ensure the safety, health, and education of our residents; and WHEREAS, over 9 million healthcare workers across the United States serve in hospitals, clinics, and long-term care facilities, often placing themselves at risk to provide lifesaving care; and WHEREAS, firefighters respond to an estimated 36 million emergency calls each year, over 800,000 sworn law enforcement officers nationwide work tirelessly to uphold the law and ensure public safety, and emergency medical services (EMS) personnel respond to more than 240 million calls annually; and WHEREAS, teachers dedicate their careers to shaping the future of our communities, with over 3.7 million educators in the U.S. providing knowledge and guidance to our youth; and WHEREAS, frontline workers embody the essence of Builders - flexible thinkers and constructive problem solvers who respect the dignity of all people - by dedicating themselves to overcoming challenges and uniting communities. NOW THEREFORE, BE IT PROCLAIMED BY THE HERMITAGE BOARD OF COMMISSIONERS, MERCER COUNTY, PENNSYLVANIA, AND HERMITAGE HEREBY PROCLAIMS BYTHE AUTHORITY OF THE SAME AS FOLLOWS: The Hermitage Board of Commissioners, on behalf of all Hermitage residents, proclaims the Month of May as FRONTLINE WORKER APPRECIATION MONTH and urges the residents of our community and communities across the country, to join in recognizing and honoring the heroic contributions of our healthcare workers, firefighters, law enforcement officers, EMS personnel, and teachers. PROCLAIMED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA THIS 23rd DAY OF APRIL,2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSIONERS By: Gary P. Hinkson, City Manager Duane Piccirilli, President William J. Moder, III, Vice-President Louis E. Squatrito Cameron S. Linton John Moroco 5b-2 TAX WARRANTS We hereby certify the following to be the amounts of Additions and/or Exonerations approved APRIL 2025 1 by the Hermitage Commissioners to BERNADETTE HARRY, Hermitage Treasurer, taxes for the year 2025 ADDITIONS EXONERATIONS REAL ESTATE $61.50 $995.17 PER CAPITA 0.00 0.00 TOTAL 61.50 995.17 Secretary Board of Commissioners RECAPITULATION OF ADJUSTED TAXES DUE AT FACE VALUE REAL ESTATE PER CAPITA TOTAL Face Amount on Duplicate 1,403,580.00 0.00 1,403,580.00 Additions to Duplicate $61.50 0.00 61.50 Total Collectible (Lines 1 & 2) 1,403,641.50 0.00 1,403,641.50 Exonerations to Duplicate $995.17 0.00 995.17 Total Adjusted Face Amount Duplicate 1,402,646.33 0.00 1,402,646.33 5c&d CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. 2 - 2025 AN ORDINANCE OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, ESTABLISHING A SPECIAL PURPOSE PART TAPPING FEE DISTRICT AND SETTING THE SPECIAL PURPOSE PART FEE IN SAID DISTRICT. WHEREAS, Hermitage Municipal Authority ("Authority") intends to complete a sewer extension project that will provide sanitary sewer service to portions of South Neshannock Road, Virginia Road, and Miller Road ("Project"); and WHEREAS, a large portion of project will be financed through an ARPA Pennsylvania Small Water/Wastewater grant in the amount of $331,000 and an H20 PA Covid-19 Grant in the amount of $728,430.70; and WHEREAS, the Project will also include providing all connecting homeowners with a grinder pump and installation of a lateral from the main line to the grinder pump and the construction of mainlines, air release valves and interconnections to manholes, along with related engineering, legal and financing costs, all of which constitute the provision of sanitary sewer service; and WHEREAS, the cost of providing sanitary sewer service will need to in part be recovered from the property owners in the extension area; and WHEREAS, the Municipalities Authorities Act authorizes the creation of a special purpose part of a tapping fee to provide for the equitable calculation of costs to be collected from customers within an expansion area, 53 Pa.C.S. S 607d/24)0,C0); and WHEREAS, it is the recommendation of the Authority engineer that such a special purpose part be imposed within the new service area to allow the Authority and City to recover the costs incurred by the Project. NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMTIAGE, MERCER COUNTY, PENNSYLVANIA, AND THE CITY OF HERMITAGE HIEREBY ORDAINS AND ENACTS BY THE AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. ESTABLISHMENT OF SPECIAL PURPOSE PART DISTRICT. As provided by 53 Pa.C.S. $ 5607d)240XCtI), the City ofHermitage hereby establishes a special purpose tapping fee part for the areas included within the Project area and which will be benefitted by the project, bordering South Neshannock Road, Virginia Road, and Miller Road, as provided in the map created by RETTEW Associates, Inc., which is attached hereto as "Exhibit A." SECTION2. ESTABLISHMENT OF SPECIAL PURPOSE PART FEE. As provided by 53 Pa.C.S. S 607d)24)0)C0), the special purpose part fee for the district created in Section 1, shall be established as $6,550.00 per EDU and shall not be adjusted or exceed the following calculated maximum at any point in the future. Total Project Cost Grant Funding - Outstanding Debt related to Project Capacity of the Project (EDUS) $1.812.160.00 - $1.059.430.70 = $6,661.32 per EDU 113 EDUS (Calculated Maximum) SECTION 3. REPEALER. All ordinances or parts of ordinances conflicting with any ofthe provisions of this Ordinance are hereby repealed insofar as the same affects this Ordinance. SECTION 4. SEVERABILITY. The provisions of this Ordinance shall be severable and, ifany ofthe provisions hereof shall be held unconstitutional, void or otherwise unenforceable, such shall not affect the validity of any ofthe remaining provisions of said Ordinance. SECTION 5. EFFECTIVE DATE. The provisions of this ordinance shall become effective seven (7) days after its date of adoption. SECTION 6. TERMINATION. The provisions of this ordinance shall be terminated ten years (10) after its date of adoption or the interconnection of 113 Equivalent Dwelling Units into the facilities constructed as part oft the sanitary sewer service in the district. HERMITAGE ORDAINS AND ENACTS AND IT IS HIEREBY ORDAINED AND ENACTED FINALLY INTO LAW BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE THIS 23RD DAY OF APRIL, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSIONERS By: Gary Hinkson, Secretary Duane Piccirilli, President EXHIBIT A I avoR STy - 0 3 a SOUTH NESHANNOCK ROAD, MRGINIA ROAD VOEL NUKDRMAN, 3 & MILLER ROAD SEWER EXTENSION RMITKNL MENDAST EGEAL AUTHORITY AVE esa FOR HERMITAGE, PA 16148 HERMITAGE MUNICIPAL AUTHORITY nE (724) 347-4941 A0 TAT - - VA NVA SEWER ERVCE AREA MAP KALE o1p OTVOFHERMTAGE MERCERO COUNTY, PA - 5e CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. -2025 AN ORDINANCE OF THE CITY OF HERMITAGE, MIERCER COUNTY, PENNSYLVANIA, AUTHORIZING THE CITY OF HERMITAGE TO ENTER INTO A LEASE AGREEMENT WITH BERKHEMER TAX ADMINISTRATOR, DULY APPOINTED COLLECTOR OF EARNED INCOME TAX FOR THE MERCER COUNTY TAX COLLECTION DISTRICT, APPROVING THE TERMS AND CONDITIONS OF SAID LEASE AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE SAID LEASE. WHEREAS, the City of Hermitage owns a certain parcel of land situated at 800 N. Hermitage Road, Hermitage, Mercer County, Pennsylvania on which there is located the Hermitage Municipal Building with available office space; and WHEREAS, the City of Hermitage has received a request from Berkheimer Tax Administrator to continue to lease office space in said building fori the collection ofEarned Income Tax, as collector for the Mercer County Tax Collection District and the Local Services Tax, as appointed collector for the City of Hermitage; and WHEREAS, the presence of the office in the building will benefit City residents and the community. NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND THE CITY OF HERMITAGE HEREBY ORDAINS AND ENACTS BY AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. That the City of Hermitage is hereby authorized to enter into a lease agreement effective January 1, 2025 and terminating December 31, 2029 with Berkheimer Tax Administrator, Bangor, Pennsylvania, for 150 square feet of space in the City of Hermitage Municipal Building, being subject to the terms and conditions as set forth therein, which terms and conditions are approved. SECTION: 2. That the President of the Hermitage Board of Commissioners and the City Secretary are authorized and directed to execute said lease together with any and all documentation necessary on behalf of the City of Hermitage to effectuate the same. SECTION3. This ordinance becomes effective immediately upon formal enactment. HERMITAGE ORDAINS AND ENACTS AND IT IS HEREBY ORDAINED AND ENACTED FINALLY INTO LAW BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE THIS 22nd DAY OF MAY, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSIONERS By: Gary Hinkson, Secretary Duane Piccirilli, President OFFICE LEASE This Office Lease dated this day of 2025, between THE CITY OF HERMITAGE, as Lessor, and BERKHEIMER TAX ADMINISTRATOR, of Bangor, Pennsylvania, as Lessee. 1. LEASED PREMISES. Lessor leases to Lessee upon the terms and conditions contained in this Office Lease a portion of the building located at 800 N. Hermitage Road, Hermitage, Mercer County, Pennsylvania, 16148 containing 150 square feet ofshared office space, to be utilized by the Lessee and the Lessor, said area being more specifically shown on Exhibit "A" which is attached hereto. The address of the Leased Premises shall be 800 N. Hermitage Road, Room 418, Hermitage, Pennsylvania 16148. 2. TERM OF LEASE. The term oft this Office Lease shall commence on the 1st day of January, 2025, at 12:00 A.M., and shall terminate on the 31st day of December, 2029, at 11:59 P.M. 3. RENTAL PAYMENT. Lessee shall pay to Lessor an annual rent in the amount of One Thousand Two Hundred Dollars ($1,200.00) payable of monthly installments of $100.00 per month, due and payable on the 1st day of each month commencing on January 1, 2025 and continuing thereafter for the entire term of this Lease. 4. OPTION TO RENEW. Lessee is hereby granted an option to renew this Lease under the same terms and conditions for an additional five (5) year term, if at the time said option is exercised, the Lessee is not in material default ofthe Lease. Lessee shall notify the Lessor, in writing, nor later than 60 days prior to the termination oft the initial term oft this Lease ofits intent to exercise this option to renew. The rental payment shall be in the amount of One Thousand Five Hundred Dollars ($1,500.00) payable of monthly installments of $125.00 per month, due and payable on the 1st day of each month and commencing on the 1St day of the renewal term. 5. EARLY TERMINATION. This Lease may be terminated by either party by giving sixty (60) days written notice to the other party. The commencement date of such termination notice shall be the date such notice is delivered or, if mailed, the date such notice is postmarked. 6. UTILITIES. Charges for utilities and services supplied to the Leased Premises shall be paid as follows: Charge or Service: Paid By: Electric to Premises Lessor Water Service Lessor Natural Gas Lessor Refuse Collection Lessor Sewer Charges Lessor Janitorial Service Lessor Snow Removal Lessor Telephone Service Lessee Internet Service Lessee Fax Service Lessee Lessor shall have the right to temporarily suspend any utility or other services to the Leased Premises in order to do maintenance and repair or protect the property of Lessor or Lessee from risk ofharm or loss. 7. Any amendments, additions, or modifications to this Lease inconsistent with paragraphs 1 through 6 above shall have no force or effect to the extent of such inconsistency. CITY OF HERMITAGE (Lessor) Date: BERKHEIMER TAX ADMINISTRATOR (Lessee) Date: EXHIBIT "A" LEASED PREMISES AREA 5f CITY OF HERMITAGE MIERCER COUNTY, PENNSYLVANIA RESOLUTION NO. 8- 2025 A RESOLUTION OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA ("CITY"), ADOPTING AN INTERMUNICIPAL AGREEMENT WITH THE SOUTH PYMATUNING TOWNSHIP MUNICIPAL AUTHORITY ("SPTMA") PROVIDING FOR THE CITY TO PROVIDE VARIOUS SUPPORT SERVICES TO SPTMA FOR ITS SANITARY SEWER SYSTEM; PROVIDING FOR SPTMA'S PAYMENT FOR SAID SERVICES; AND TO PROMOTE COOPERATION BETWEEN THE PARTIES FOR THE PROVISION OF THESE SERVICES. WHEREAS, the City operates a sanitary sewage transportation and treatment system, including a wastewater treatment facility owned by the Hermitage Municipal Authority through, utilizing City employees to operate the system; and WHEREAS, SPTMA owns and operates a system for providing sanitary sewer services for its customers; and WHEREAS, as of January 1, 2025, there is a new agreement in place between the parties providing for the existing and future connections for Borough and Township customers to the Hermitage system and establishing a schedule of rates and charges and related matters; and WHEREAS, SPTMA desires certain reporting and maintenance services for its system and the City agrees to provide said services; and WHEREAS, the City desires to enter into an Intermunicipal Sewage Services Agreement by which Hermitage provides certain services to SPTMA for an agreed upon cost to SPTMA; and WHEREAS, the agreement is pursuant to the provisions of the Intergovernmental Cooperation Law, 53 Pa.C.S. $ 2301, et seg., as amended; and, WHEREAS, this agreement will benefit, and is in the best interests of the parties. SECTION 1. ADOPTION OF AGREEMENT. An intermunicipal agreement for cooperation with SPTMA, and Township shall be entered into by which Hermitage will provide a certified collections systems operator to do daily inspections and recording along with light operational maintenance, and said agreement shall be made in accordance with Pennsylvania law governing such agreements, 53 Pa.C.S. $ 2301, et seg. SECTION 2. CONDITIONS OF AGREEMENT. The agreement shall provide for the following, inter alia: (A) The services specifically provided by the City to SPTMA in furtherance of the agreement and the initial cost of $1,200 per month to be paid by SPTMA to the City. (B) That the duration of the agreement shall be from the date of signature and on an annual basis thereafter, permitting either party to terminate at the end of a year with at least 30 days' notice to the other party. (C) That the purpose of the agreement is to provide daily inspections and recording along with light operational maintenance to SPTMA's system in an efficient manner; (D) The only financing for this Agreement is the monthly payment due by SPTMA to the City; (E) There is no additional organizational structure necessary to implement the agreement between the parties. (F) It is not anticipated that any other property, real or personal, shall be acquired managed or disposed ofbecause of the existence ofthis Agreement. SECTION 3. SEVERABILITY. The provisions of this Resolution shall be severable and, ifany ofthe provisions hereof shall be held unconstitutional, void or otherwise unenforceable, such shall not affect the validity of any of the remaining provisions of said Resolution. SECTION 4. REPEALER. All ordinances, resolutions, or parts of ordinances or resolutions conflicting with any oft the provisions of this Resolution are hereby repealed insofar as the same affects this Resolution, as permitted by law. SECTION5. EFFECTIVE DATE. This Resolution shall become effectiveimmediately. BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MIERCER COUNTY, PENNSYLVANIA, THIS 23rd DAY OF APRIL, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSISSIONERS By: Gary Hinkson, Secretary Duane Piccirilli, President SANITARY SEWAGE SERVICES AGREEMENT THIS AGREEMENT, entered into this day of 2025, by and among: THE CITY OF HERMITAGE, a Pennsylvania Home Rule City, with offices at 800 North Hermitage Road, Hermitage, Mercer County, hereinafter referred to as "Hermitage", AND SOUTH PYMATUNING TOWNSHIP MUNICIPAL AUTHORITY a Pennsylvania municipal authority, with offices at 3483 Tamarack Drive, Sharpsville, Mercer County, hereinafter referred to as "SPTMA"; WHEREAS, the parties are all signatories to an agreement dated January 1, 2025, by which sanitary sewage travels from South Pymatuning through Clark and then through a lift station through Hermitage to the HMA facility, thereby treating said sewage from both South Pymatuning and Clark; and WHEREAS, SPTMA desires certain additional services from the City of Hermitage, including daily inspections and recording along with light operational maintenance for the SPTMA system; WHEREAS, the parties hereto now desire to enter into an Intermunicipal Sewage Services Agreement by which Hermitage will provide certain services to SPTMA for an agreed upon cost to SPTMA; and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and with the intent to be legally bound, the parties agree as follows: 1. RECITALS. The recitals contained herein are fully incorporated into this Agreement. 2. PROVISION OF SERVICES. Hermitage and HMA agree to provide certain services through Hermitage employees to SPTMA, relating to regular maintenance of the SPTMA system. Hermitage will provide a certified collections systems operator to do daily inspections and recording along with light operational maintenance as follows: 1) Inspect pump stations Monday through Friday, excluding holidays. 2) Record pump run hours, generator run hours and discharge flow where applicable. 3) Replace charts in recorder and replace pens when needed. 4) Check comminutors. 5) Check auto dialers, although the dialers will still be monitored by SPTMA. 6) Exercise valves monthly. 7) Grease pumps, motors, and bearings when needed. 8) Check and fill oil in pumps, motors, generators. 9) Clean float balls in wet well. 10) Provide equipment and labor to vactor out the wet well once per year. 11) The operator will report all problems and irregularities to SPTMA for repair or replacement. 12) The operator will report when supplies are needed such as but not limited to charts and chart pens, oil, grease, filters, weedkiller, diesel fuel, generator batteries, light bulbs, and similar items, which shall be purchased and provided by SPTMA. 13)The operator will respond when called and available in an emergency to help diagnose problems, although the operator does not possess the skills of an electrician, pipefitter, diesel mechanic or programmable logic controller. SPTMA shall provide Hermitage with the name and contact information for a representative who shall be the person to be contacted for any communication related to Hermitage's services for the SPTMA system. 3. PAYMENT BY SPTMA. SPTMA agrees to pay the amount of$1,200 per month to Hermitage for the services provided in Paragraph 2. Said payment shall be paid to Hermitage monthly, no later than the fifth day of the calendar month for which said services are to be provided. Upon SPTMA's default and failure to pay for said services, Hermitage shall be permitted to suspend providing such services. 4. TERM OF AGREEMENT. This Agreement shall be effective immediately upon its entry by the parties and shall continue on a calendar year basis, beginning on January 1 of each year. Hermitage shall be permitted to reexamine the payment due from SPTMA on an annual basis, which shall be adjusted no later than November 30 of each year, to be effective the following January 1. Either party shall be permitted to terminate this Agreement at the end of a calendar year with at least 30 days' notice to the other party. 5. CONTROL BY HERMITAGE. Hermitage employees shall remain employees of Hermitage throughout the term of this Agreement. Nothing contained herein shall make SPTMA responsible for any benefits of employment for Hermitage employees. 6. REASONABLE CARE. Hermitage agrees to use reasonable care in providing the services contained within this Agreement. SPTMA acknowledges that it is ultimately responsible for the maintenance of its system and that SPTMA shall continue to conduct periodic inspections and maintenance ofits system. Hermitage shall not be responsible for any losses, damages, or liability for any defect or flaw in the SPTMA system beyond those services for which Hermitage is responsible in accordance with this Agreement. 7. FULL AGREEMENT. This Agreement shall fully govern the conduct of the parties related to the subject matter contained herein. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the date first set forth above. ATTEST: CITY OF HERMITAGE BOARD OF COMMISSIONERS By: Gary P. Hinkson, City Secretary Duane Piccirilli, President ATTEST: SOUTH PYMATUNING TOWNSHIP MUNICIPAL AUTHORITY By: 5g CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. - 2025 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AUTHORIZING THE APPROPRIATION OF THE FY-2024 TRANSFER OF UNRESERVED - UNDESIGNATED FUND BALANCE IN THE CAPITAL PROJECT FUNDS. NOW THEREFORE BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THIE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND HERMITAGE HEREBY ORDAINS AND ENACTS BY AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. The appropriation of the year end transfer of unreserved - undesignated fund balance to Capital Improvement Reserve Fund ($750,000), HAC RACP Pickleball Project ($200,000) and Vested Sick Leave Fund ($97,539). SECTION 2. Any ordinance or part of any ordinance conflicting with this ordinance is hereby repealed insofar as the same affects this ordinance. SECTION3. This ordinance shall become effective at the expiration of seven (7) days after formal enactment. THE CITY OF HERMITAGE ORDAINS AND ENACTS AND IT IS HEREBY ORDAINED AND ENACTED FINALLY INTO LAW BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE THIS 22nd DAY OF MAY, 2025. ATTEST: CITY OF HERMITAGE BOARD OF COMMISSIONERS: By: Gary P. Hinkson, City Secretary Duane Piccirilli, President 5h ANDREWS & PRICE LLC ATTORNEYS AT LAW 1500Ardmore Boulevard Suite 506 Pittsburgh,PA 15221 412-243-9700 Fax:412-243-9660 Ryan A. Notzen, Esquire moremgudrusmprise.con wwwandreusamdpricecom Attomey Work Product MEMORANDUM TO: Gary P. Hinkson Hermitage City Manager Brett Stedman Hermitage City Solicitor FROM: Ryan A. Notzen, Esq. TAN DATE: April 10, 2025 RE: 2025 Real Estate Tax Assessment Appeal Property Owned by: Wal-Mart Real Estate Business Trust 1275 N Hermitage Road, Hermitage Parcel: 11 145 059 Case No: 2024-3095 The subject ofthis appeal is the Wal-Mart located at 1275 N Hermitage Road in Hermitage. Wal-Mart Real Estate Business Trust ("Owner") filed an appeal for tax year 2025 to reduce its assessment. The property consists of a big box store with 219,367 square feet of gross building area with a parking lot and grounds totaling 28.431 acres. The property is currently assessed at $2,400,000. This assessment implies a fair market value ("FMV") of $19,672,131 based on the 12.2% common level ratio ("CLR") for 2025. This property was involved in a prior tax appeal for tax year 2020. In the prior settlement, the taxing bodies agreed to a FMV of$10,859,729 which set the current assessment on the subject of $2.400,000. The CLR at the time of the last settlement was 22.1%. The prior settlement was based on an appraisal report prepared by Gary Heiland ofthe Mid-Atlantic Valuation Group. Mr. Heiland concluded a valuation of$6,620,000. The final settlement FMV the parties agreed to was 64.04% above the Owner's appraisal value. Since the last settlement, the CLR has declined approximately 10% which has resulted in the implied FMV increasing by $8,812,402 over the prior settlement FMV. The basis for the Owner's current appeal is an appraisal report prepared by Gary Heiland. Mr. Heiland concludes a FMV of $5,900,000 or $26.90 per square foot based on the sales comparison and income approaches to valuation. The Owner did not have the appraisal prepared in time for an October 11 hearing in front of the Board of Assessment Appeals. As a result, the Board issued a decision that resulted in no change to the property's assessment. Shortly after the Board issued its decision, the Owner appealed to Court and provided our office with Mr. Heiland's appraisal. We subsequently reviewed Mr. Heiland' S appraisal and entered into extensive settlement negotiations with counsel for the Owner. In reviewing Mr. Heiland's appraisal report we found several areas of disagreement that we used to argue for a higher valuation. Specifically, Mr. Heiland's report adopted the "dark store theory"ini its sales comparison approach which is a contentious appraisal technique that compares fully operational and improved retail store sales against empty and vacant potential retail location sales. We argued that most of his eight comparable sales were not truly reflective of the subject's FMV due to the distressed nature of the sales and high lease-up costs that would have been associated with those sales. One comparable sale of another Wal-Mart property in Hempfield Township was noteworthy for the fact that it was a fully operational Wal-Mart at the time ofs sale and sold at a value significantly higher than the other comparables at $78.09 per square foot. The Hempfield Wal-Mart is smaller than the subject at only 157,067 square feet. The smaller size would justify a slightly higher price per square foot and could be used to. justify a FMV below $70 per square foot on the subject property. Nonetheless we argued that the Hempfield Wal-Mart sale should be considered and weighed more heavily than the other comparable sales. In his income approach Mr. Heiland deducted lease-up costs of $4,119,761 from a valuation of $10,796,635. A deduction of this magnitude is generally not supportable without evidence of the need for construction costs due to tenant needs. We argued that lease-up costs should be no more than $500,000. Mr. Heiland used a capitalization rate of 8.5% with a given capitalization rate range of5.1% to 11.9%. We noted that his average capitalization rate would be 7.3% and that we would apply a capitalization rate of 7.5% rather than 8.5%. With these two changes, we were able to support a value of $53.50 per square foot or $55.78 per square foot without lease-up costs. These per square foot values equate to market values of $11,736,053 or $12,236,053 respectively. Based on both the above analyses and giving more weight to the sales comparison approach since the income is hypothetical on an owner-occupied property, we argued that the actual FMV should reflect a value of $60 per square foot or $13,162,020. The potential tax ramifications and taxable assessments of't the proposed settlement are as follows: Year Current Taxes Based New Taxes Based Reduced Assessment on Current Assessment on New Taxes Assessment Assessment 2025 $2,400,000 $12,000 $1,605,800 $8,029 -$3,971 This settlement results in reduced taxes of $3,971 in 2025 with no refunds since no back years are at issue. Although this settlement results in a large reduction the decline in assessment is solely attributable to the declining CLR in Mercer County. Since the 2020 settlement, the CLR declined from 22.1% to its current level at 12.2%. We agreed to a FMV that is 21.2% higher than the prior settlement FMV and 123.1% above the Owner's appraisal value. Despite the Owner using the same appraiser and concluding a lower FMV than he did in 2020, we negotiated a higher FMV that capture some appreciation over the last five years. However, due to the CLR decline, the increase in FMV from the prior settlement is offset through application of the CLR. If we were to accept the Owner's appraisal valuation, the assessment would decline to $719,800 with reduced City taxes of $8,401. This settlement saves the City $4,430 per year over the Owner's original position. For all oft the above reasons, we believe that this settlement is fair and reasonable and we recommend the City accept as a resolution to this matter. 6a SUBDIVISION REPORT Plan Name: Final Subdivision KJJ Properties LLC Lots 1 & 2 Owner(s) Name: KJJ Properties LLC 2287 Twelve Oaks Drive Hermitage PA, 16148 Zoning District: NMU - Neighborhood Mixed Use Location: 369 North Buhl Farm Drive /1 Lyle Drive Purpose: Purpose of this plan is to create a new building lot fronting on Lyle Drive (Lot 2) and placing the existing house on it's own parcel fronting on North Buhl Farm Drive (Lot 1). Hermitage Planning Commission took the following action: Approved w/ conditions on April 7, 2025 Mercer County Regional Planning Commission took the following action: In review Recommended action to be taken by the Board of Commissioners: Approve w/ conditions Conditions: DEP Approval of Planning Module or Exemption Mailer Letter from water company verifying water service or executed waterline extension agreement Drawing corrections Two sets of permanent ink mylars with signatures and seals Deadline for Board Action: 7/6/2025 n 3 A7 D0 41 A aeo 83 E e 9 a IAY ax e 3 n - AV 40 a 3 9 59 & I I N 8 8 33 * 1 e E - 3 - : : o0 I 3 I I a -s dg a 3 : N o - e e : à a - - E 1 9 8 a a E 5 o & a : 55 - D6 a 5 1 I i 12 9 e * da 8 5 E à 3 26 3 A I 1 I js 58 1 - La 3 I 3 B8 I I $ S 82 6 5 3 I a 3 I 629 a - B a i PI - G @ a x 3 2 3 de 5 5 2 S : E à E RB & a a à E a 3060 A * E Hy oy z 3 dr 5 E 6 E E 9 2 y e 3 0 5a SE E 3 3 a! 3 N a 3 73 a - si E E y B : B ! $ 8 3 E * R Cu 6s E s 3 E à; E a! 5 . à E 5 B à de 3 3 53 % - a de B à 9 a 38s : a 3 e I 31 a de : EH 2 8 r 39 8 D a I a a B 1 X 1 ys 91,62.00 bert BE00 - : : B3 00291 4 e 6 E P - : g 3 3 Ss a N as by E : E : 4 E I a 2 e - * 95 N 3 3 - a 39 - Bspe Be - $ 1 83 a a 7873471528 Hei > 3 89 8 5 1 E 3 - 5 N I a : 1 S g S 1 a e 8 df 3 6 a : a - 3 a D 8 : 3 E 10 E o E I 15 5 38 g $ 6 a 6 B - 3 7 3 3 - I e : b i e vas INOE St # :. X: ini * : 2 : 8 : 3 3 d a 3 3 3 & S 6 e 3 * I DE 00291 .3EDON EAOO SLOB 1.12,6200 a 4 ZI - d 5 a - à - B. 3 - 0 35 1 a 3 28 28 #384 #379 KJJ PROPERTIESLLC MC. Parcel #: 11-321-320 #369 PROPOSED RJUPROPERTIES PROPOSED LOT2 SUBDIVISION LOTI #330 #359 a LEGEND: Tax Parcel Line - Road R/W Lot Line (ex.) Centerline Stream - Proposed Subdivision FINAL LOTS 1 & 2 Outline KJJ PROPERTIES - Proposed Lot Lines SUBDIVISION PLAN 2024 AERIALS NOTE: This drawing is provided by the City of Hermitage. Topography & other line information provided Feet for planning purposes only and is not guaranteed for engineering and/ or surveying accuracy. NORTH 0 25 50 100 6b LAND DEVELOPMENT PLAN REPORT Plan Name: Home2 Suites by Hilton Major Land Development Plan Owner(s) Name: Castle Hospitality LLC 2608 West State Street New Castle PA 16101 Zoning District: HC-I Highway Commercial Location: Spangler Road Purpose: The purpose of this plan is to build driveways, parking and stormwater facilities for a newly constructed hotel. Hermitage Planning Commission took the following action: Approved w/ conditions on April 7, 2025 Mercer County Regional Planning Commission took the following action: In review Recommended action to be taken by the Board of Commissioners: Approve w/ conditions Conditions: Drawing corrections Approval of Stormwater Management Report by City Engineer Two sets of permanent ink mylars with signatures and seals Deadline for Board action: 7/6/2025 - U 5 E 3 I E - 3 E 01 E M a a - a S , a 3. 8 : a 1 a o: 5 - E ato N - - - e L 9 a - - 3 8 M de I E * - - : e E 25 3 - - d - - - - a - - a de > AO - a 6 38 t * 3 e : W 9: 1 52 : 8 3 de 35 I de 1 oy 5 - i D a e 5 : de B4 - 39 3 de 5 : 3 9 E € 5 - Dn 885 9 XEE - AoN 9V A S ELIHDIV 6 EWIOH LSNVW T3VHOIW A SHIGN MENES $ a - 97 : 1 2 3 : 3 9 1 Nl e 8 a 9 0 K a - 4 28 E 3 383 2 E : 1 39 6 $ I & o M L N * 8 1 a 0o Goa - a 3 80 E 8 a 3 00 4 o a € e - - & :: 8 E E 3 a . s a 0000 - a a 6988, 3 E ) € a o a o A E - - No, 204E 9 Se 6 o LOSLIHDV 6 y ENOH LSNVI TTEVHOIW * SIONTMRENEO . E : E ui E 5 - E : - 8 I 38 4 a 3 - a - - E M 6 82 * 1 2 4 1 - - B6 5$ 3 3 EE 9 e e 1 C 3 % 0 o 2 e 8 a - UC L V Ou Ko JE e a a E A N 2 - E a e 2 E 6 . a d& E 4 - u € 0 E 3 9 - 2 8 6 2 - % & - 2 A - E 5 5 - 1 A 3 DE 3 3 3 6 8 - - f & I N 5 5 : - M & I 5 o % 2 2 - $ I E - M $ e 3 A 3 5 E - 3 6 a E E A 3 * M 2 3 3 y 2 - I - 3 S & - 5 C 3 & 5 1 I < a 5 Z 3 3 - 1 * 9 E - 0 N e 0 2 4 - E 2 9 6 * a K a 3 E I 5 - a e 3 S 6 e a N n 3 N * 3 0 E 6 % z 4 d& a 3 6 - o A & - a * - - 2 < 2 0 2 5 B 0 o e 0 - 5 N o TAM-O:SHANTER GOLFCOURSE € WILSON! ROAD - 05 a HOME2 SUITES BY HILTON MAJOR LDP LAND DEVELOPMENT PLAN REPORT Plan Name: Joy Cone Company - Cone East Parking Expansion Minor Land Development Plan Owner(s) Name: Joy Cone Company 3435 Lamor Road Hermitage PA, 16148 Zoning District: B1 - Business 1 Location: Lamor Road Purpose: The purpose of this plan is to provide the following improvements; bulk grading, stormwater infrastructure, parking and lighting. Hermitage Planning Commission took the following action: Approved w/ conditions on April 7, 2025 Mercer County Regional Planning Commission took the following action: In review Recommended action to be taken by the Board of Commissioners: Approve w/ conditions Conditions: Drawing corrections Approval of Stormwater Management Report by City Engineer Two sets of permanent ink mylars with signatures and seals Deadline for Board action: 7/6/2025 - E T N TID 3 BI E & : 81191 E E > R 3 9 I 6 I # I 4 I E & 5 25 I I - : - : - 3 3 gr 5 1 - - I 5 € E n E - % I E 1 3 E I E Sa e A: 1 I - - S B I 1 R g 53 3 alo * = 1 & alt L vnw WALLACEPANCHER GROUP nA VEL 3 B o - CONEE EAST EXPANSION 3 eTe - FAT MINORL LANDD PLAN - mn me PA1AIAS ATEEAA I1 A - > JOYGONE GONEPLANT 6 CMORROAC JOY CONE - CONE PLANT - PARKING EXPANSION MINOR LDP 7a To: Hermitage Board of Commissioners From: Gary Hinkson, City Manade Subject: Visit Mercer County PA Grànt Date: April 11, 2025 The staffis seeking authorization for the City to enter into an agreement with Visit Mercer County PA for a $25,000 Tourism Attraction Grant for the new multipurpose facility at the Hermitage Little League complex. Matching funds for the grant will be the project construction investment which is funded by a state grant. 10a CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA RESOLUTION NO. 9 - 2025 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AUTHORIZING THE DISPOSING OF CERTAIN MUNICIPAL RECORDS. WHEREAS, in accordance with Ordinance No. 12-90 , adopted September 12, 1990, the City of Hermitage has declared its intent to follow the procedures for the disposing of records as set forth in the Retention and Disposition Schedule for Records of Pennsylvania Municipalities issued on July 16, 1993. WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the City of Hermitage. NOW, THERFEORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND HERMITAGE HEREBY RESOLVES THROUGH AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. That the City of Hermitage, in accordance with the above-cited laws and regulations, hereby authorizes the disposing of the public records as shown on the attached list. RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, THIS 23-d DAY OF APRIL 2025. ATTEST: CITY OF HERMITAGE BOARD OF COMMISSIONERS By Gary P. Hinkson, City Secretary Duane Piccirilli, President As a municipal official who is authorized to dispose of certain public records in accordance with the provisions of the Municipal Records Act, hereby authorize and certify that the attached list of municipal records submitted have been researched and may be destroyed in conformance with the provisions of sections six and eight of the Municipal Records Act of 1993. Digitally signedb by Rachael Manuel Rachael Manuel DN: cn-Rachael Manuel, 0, ou, ammALaNS Researched & Prepared by: Date: 2025.03.27 10:38:30- -04'00 Department Head/Supervisor: March 27, 2025 Date: Revised 5/10/2011 2025 Record Disposition Box # 2130 2131 2132 2133 2134 2135 2136 2137 2138 2140 2143 2144 2147 2148 2149 2150 2151 2152 2153 2157 2158 2159 2164 2165 2166 2167 2168 As a municipal official who is authorized to dispose of certain public records in accordance with the provisions of the Municipal Records Act, I hereby authorize and certify that the attached list of municipal reçords submitted have been researched and may be destroyed in conformance with the provisions of sections six and eight of the Municipal Records Act of 1993. Researched & Prepared by: 12 Department Head/Supervisor: Date: 34575 Revised 5/10/2011 RECORD OF ARCHIVES Box # 1 Destroy Date JAN 2025 Contents 1. EXPIRED SEWER LATERAL 2018 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 2 Destroy Date JAN 2023 Contents 1. SEWER PAYMENT PROOFS 2016 2. SEWER JOURNALS 2016 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 3 Destroy Date JAN 2023 Contents 1. MISCELLANEOUS SEWER INFO- 2016 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 4 Destroy Date JAN 2022 Contents 1. SEWER PAYMENT PROOF S 2015 2. SEWER JOURNALS 2015 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 6 Destroy Date Jan 2024 Contents 1. DEMO PERMITS EXPIRED IN 2017 2. AQUA READS 2017 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 5B Destroy Date JAN 2024 Contents 1. SEWER PAYMENT PROOFS 2017 2. SEWER JOURNALS 2017 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 8 Destroy Date JAN 2023 Contents 1. EXPIRED SEWER LATERALS 2016 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 9 Destroy Date JAN 2022 Contents 1. MISC RECEIPTS 2015 2. WPC INVOICE ENTRY JOURNALS/ BILLS 2015 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 10 Destroy Date JAN 2023 Contents 1. SEWER PAYMENT PROOFS 2016 2. SEWER JOURNALS 2016 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 11 Destroy Date JAN 2022 Contents 1. SEWER LIENS 2015 2. SEWER JOURNALS 2015 3. 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room RECORD OF ARCHIVES Box # 12 Destroy Date JAN 2022 Contents 1. DEPOSIT SLIPS 2015 2. PROPERTY SALE FORMS 2015 3. AQUA READS 2015 4. 5. 6. 7. 8. 9. 10. Box Location 103 Full X Still Room As a municlpal official who Is authorized to dispose of certain public records in accordance with the provislons of the Municipal Records Act, hereby authorize and certify that the attached list of municipal records submltted have been researched and may be destroyed in conformance with the provisions of sectlons six and eight of the Municipal Records Act of 1993. Researched & Prepared by: Dillon Oi Becie Department Head/Supervisor: biii Whup Date: Phaah 78, R025 Revised 5/10/2011 RECORD OF ARCHIVES Box # 10 totAl Destroy Date * 2025 Contents 1. 3020 fum/l/waistil Durivb 2. 2018 BLT Retww Forms 3. 20i8 REAl ftski Rep-ts 4. 3p0 (elci Schcel Beorts 5. 2018 fev bpi moy Sellemst slubs 6. 2018 6miSlmshikire 7. 2019 Desktep Bahh Rryeb 8. 20j8 Pc Depst Repnris 9. CAh Dspwsemst Kiperts 10, 2018- Doktee Bamkr Runl fstat rprb Box Location storage room Full Still Room As a municipal official who is authorized to dispose of certain public records in accordance with the provisions of the Municipal Records Act, I hereby authorize and certify that the attached list of municipal records submitted have been researched and may be destroyed in conformance with the provisions of sections six and eight of the Municipal Records Act of 1993. Researched & Prepared by: Omyy Plgu Villa - o Department Head/Supervisor: Date: 03-0712635 Revised 5/10/2011 RECORD OF ARCHIVES Box # 15 Destroy Date 2025 Contents 1. 2015 A-H Neados-Checle Capes/lnvdices 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 102 Stag Full Still Room RECORD OF ARCHIVES Box # Z615 Destroy Date Z025 Contents 1. 2015 I-R Nendors- Check Copies/lvvoies 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location I02 Shncage Full Still Room RECORD OF ARCHIVES Box # 3615 Destroy Date 2025 Contents 1. 205S-Z Nendors- Cherk Cpies/Invocs 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 1024 Stnaqe Full Still Room RECORD OF ARCHIVES Box # 40f5 Destroy Date 2015 Contents 1. 2010 Recpls 2. Z010 AccouAts Payahle Warats 3. 20ll Journal Fntly PDofs 4. 5. 6. 7. 8. 9. 10. Box Location 102 Shatage Full Still Room RECORD OF ARCHIVES Box # 55 Destroy Date 2025 Contents 1. 201l0 A-J Nendos - Checke Qps/nvis 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 102 Siboge Full Still Room RECORD OF ARCHIVES Box # 6015 Destroy Date 2025 Contents 1. 2DI I-P NeAdoS- Chedkclops/mis 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 102 Shcaqe Full Still Room RECORD OF ARCHIVES Box # 765 Destroy Date 2025 Contents 1. 20ll0 0-7 NeAdoes Check Dos/lwaLs 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location l02 Sinage Full Still Room RECORD OF ARCHIVES Box # 3815 Destroy Date 2025 Contents 1. ZOllo fosh Dishusomants 2. Z01L Pawmuris Taumals 3. Zollo Paymuats PDofs 4. 201 Account Tal Balonu 5. 20lL VTO Bulat Anb 6. ZOIU Pard lwnu PA 7. 8. 9. 10. Box Location 0 Sbupp Full Still Room RECORD OF ARCHIVES Box # 9015 Destroy Date 2025 Contents 1. Z0llo Gewal ldqer 2. 2012 OuA Payabs 3. 701L Nearly Dy65 4. 20l MONPAly Lonb 5. 6. 7. 8. 9. 10. Box Location 026inaqe Full Still Room RECORD OF ARCHIVES Box # 100P15 Destroy Date 2025 Contents 1. 7017 A-G Wados- Cudelotes/nulus 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 024 SDIQQ Full Still Room RECORD OF ARCHIVES Box # 1P5 Destroy Date 2025 Contents 1. 107 HN NAdB = CKukEwas/innls 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 025 Snge Full Still Room RECORD OF ARCHIVES Box # 12025 Destroy Date 2025 Contents 1. 7017 0-u MHAINS Ducklpas/inuus 2. 3. 4. 5. 6. 7. 8. 9. 10. Box Location 102 SMaqe Full Still Room RECORD OF ARCHIVES Box # 130f5 Destroy Date 2025 Contents 1. 207 N-Z Veadors- - Chac yies/inacs 2. 2017 Buins 3. 4. 5. 6. 7. 8. 9. 10. Box Location MAngp. Full Still Room RECORD OF ARCHIVES Box # 14P15 Destroy Date 2025 Contents 1. 107 Invoic Ppd3 2. 7017 Warcants 3. 7017 Cash Uhusuwus 4. 7017 Tural Erkes 5. 6. 7. 8. 9. 10. Box Location M5hmge Full Still Room RECORD OF ARCHIVES Box # 5015 Destroy Date 2025 Contents 1. 7017 Pyunts PDOPS 2. 707 Pawwat Tburk 3. Z0I7 VmX Buiqpt Repb 4. 7017 Boal Lngpr 5. 2017 ManHly D4 6. 7. 8. 9. 10. Box Location 102 Shnaqe Full Still Room As a municipal official who is authorized to dispose of certain public records in accordance with the provisions of the Municipal Records Act, hereby authorize and certify that the attached list of municipal records submitted have been researched and may be destroyed in conformance with the provisions of sections six and eight of the Municipal Records Act of 1993. Researched & Prepared by: Barah hephart Department Head/Supervisor: VKueho Date: 3-87-305 Revised 5/10/2011 RECORD OF ARCHIVES Box # 2016-1 Destroy Date January 2025 Contents 2015, 2016, 2017 Dental and Vision Billing Dental and Vision Account Summary Fringe Benefits Services Life Insurance Premium Billing LTD (Long Term Disability) & STD (Short Term Disability) Insurance Premium Billing Health Insurance Premium Billing Box Location Room 417 Assistant Finance Director's Office Full X Still Room, ITEMS FOR DISCUSSION 4-1 Minutes 3/20/2025 Work Session 4-2 Minutes 3/20/2025 Executive Session 4-3 Minutes 3/26/2025 Work Session 4-4 Minutes 3/26/2025 Executive Session MINUTES CITY OF HERMITAGE - BOARD OF COMMISSIONERS WORK SESSION MEETING MARCH 20, 2025 President Duane J. Piccirilli called the meeting to order at 6:00 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J. Moder, III, Vice-President Cameron S. Linton, Member Lou Squatrito, Member John Moroco, Member Bernie Harry, City Treasurer Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirillo Wayne Covert Gary Gulla Joel Ristvey Randall Ketcham Jeremy Coxe John Flynn Don Cannon Neil Hosick Amy Gargiulo Others in attendance: Tom Roskos, Buhl Park Jason Wert, RETTEW, Inc. There were three (3) members of the public in attendance. PUBLIC COMMENTS Mr. Piccirilli opened the public comments. John Styduhar, 590 Westinghouse Boulevard, thanked Gary Hinkson for information that he received regarding the Sharon FOP shooting range, however, in his opinion he did not believe the information constituted a "safety study". He asked ifthe Commissioners had a chance to review the information and if they thought it was a study. Mr. Moroco replied that it depends on what he considers a definition of"study". This was step one. They did have someone, who is considered an expert, go to the area and evaluate the conditions and who conducted an investigation. Mr. Styduhar stated that he would make aj presentation with slides showing that it is not safe at the March Regular Commissioners' meeting. Some slides would be from the reports and some satellite imaging. He questioned how feedback from the public could be forwarded to the proper authority regarding the study. Attorney Stedman responded that he could provide feedback to Gary Hinkson and the City will see ifit can be addressed through the proper channels. Feedback could be sent in an email SO they would have everything in writing. Mr. Styduhar then stated Commissioner Squatrito had sent him a text about "a development at the range". . He said the range was closed to the public. Attorney Stedman confirmed that the Sharon FOP shooting range has been closed to those outside of law enforcement personnel since last fall. Mr. Styduhar then said that they will have to change the signage at the entrance regarding permits, times of operation, etc. He was told him to include that in his comments and it would be forwarded across the proper channels. Ron Collins, Tamera Trail, commented that they have had an issue with neighbors riding dirt bikes around and around in their yard. It is loud with a lot of fumes and it's pretty much constant. Two ofhis neighbors have spoken to him about it as well and find it annoying and very loud. It is in a residential neighborhood. Gary Hinkson told Mr. Collins that ifit happens again, he should call 911. Dirt bikes are usually ridden in open fields and large areas or a distance away. There being no further comments, Mr. Piccirilli closed the public comments. BUHL PARK PRESENTATION - TOM ROSKOS, EXECUTIVE DIRECTOR Tom Roskos, Executive Director of Buhl Park, thanked the Hermitage Volunteer Fire Department for its response to the incident that happened the week before at Lake Julia at Buhl Park. The timing of the response and heroics were amazing. Mr. Roskos explained that the FH Buhl Trust provides yearly reports to all communities in the area. Buhl Park provides recreational opportunities and helps to alleviate that burden on local communities. They are privileged to do that, and they find it comforting and supportive to have the City behind what they do. The summer youth program joined in partnership with the City ofl Hermitage in 2023 and saw nearly 400 children in the program. The Summer Concert Series, where there are performances twice a week throughout the summer, had nearly 2,000 people attending those concerts. Although it is free to attend, nearly $30,000 is spent on hiring the bands that are there and they have had some great sponsorship partners over the years. There is an endowment that covers about 27% ofthe operations at the park. Last year they raised the additional 73% through many different avenues. They were able to upgrade the golf course, the Dum Dum Pro-Shop, added three (3) golf simulators, and added a new driving range. They can now provide junior golfers with lessons year-round to improve fundamentals and healthy habits. The indoor putting surface enables them to teach through science and math techniques using algebra and physics. In 2023 they had nearly 15,000 rounds of free golf and in 2024 there were 18,000 rounds. Pickleball has taken over and become very popular. Many events and leagues have been scheduled for that program. Nearly 2,000 kids visited for environmentalyouth programs and the pool had a record attendance year last year with over 2,000 passes sold. Daily average pool attendance was nearly 100 people. SOUTH NESHANNOCK ROAD SEWER PROJECT UPDATE - JASON WERT AND WAYNE COVERT Jason Wert updated the Commissioner on the South Neshannock Road Sewer Project. He reviewed the project area from Miller Road to State Street and part ofVirginia Road not currently served by public service. There are ninety-three (93) planned connections with opportunities for additional connections. For this project, the grinder pumps are being procured by the Authority and installed on the owners' property. They will provide the owners with the control panel and connect the pipe to the sewer. They will pay for the first 100 feet of lateral and ifthey want it behind the house or elsewhere they can pay the difference. They have benefitted by two different grants from the State and Federal government for the project. Costs include the standard City tap in fee of $2,500 which will be assessed and the inspection fee. There will also be a Special Purpose Tapping Fee of $6,550 which will be established by ordinance. The cost ofinstallation oft the project is very similar to what those on North Darby paid directly out of pocket to a contactor. Here the HMA is doing all the installation. The contractor expects to begin work in late March/April with completion maybe in mid-August. This will give homeowners three months to make their connections. Mr. Wert showed a map indicating properties that must connect, as well as properties in the vicinity that do not have to connect, but that would benefit if they wish to do SO. The Special Purpose Tapping Fee of $6,550 will remain in effect for ten (10) years for future connections to the system. Ifresidents choose to connect today the Authority will buy the pump and install it. After ten years the Authority will not. The City has not used the special tapping fee in past projects, but has used delayed assessments instead. Upon discussion the commissioners agreed to move forward with adding an introduction ofthe ordinance establishing the Special Purpose Tapping Fee to the March Regular Meeting Agenda. DEPARTMENT REPORTS Mr. Hinkson reviewed the department reports. It was noted that Richardson Inspection was the inspection service provider for Wheatland. After the merger we kept Richardson on to continue work in the former borough area. Since the merger Richardson's role in the City has expanded and will continue when possible because of the anticipated uptick in construction projects. Comments were made regarding Fire Marshal John Fynn pulling a man from his sinking car at Buhl Park. Mr. Hinkson remarked it was a dramatic example of when they do and he wanted to say that he is thankful for his service and dedication. It was also noted that a non-fire department pedestrian was already in the water and attempting to assist the man when the fire department arrived. He was the father of Kristina Thomas, the Assistant Planning Development Director. There were no additional comments or questions regarding the reports. AGENDA REVIEW A review of the March Board Meeting agenda included the following items: A special recognition of police and fire personnel. Two lot consolidation plans. One in Shenango Township, the site of a new hotel. Only the corner oft the parking lot is in Hermitage. A second is for Fleming Leasing which has multiple lots they would like to consolidate. One Land Development Plan for a property in the industrial area planning to expand their building. Public Hearing and Final Vote on the conveyance of land in LindenPointe to CHIP, Inc. Appointment of a member to the Parks and Recreation Board. The meeting went into executive session at 6:41 p.m. to discuss personnel and labor negotiations and adjourned from there. Respectfully submitted, Gary P. Hinkson April 8, 2025 MINUTES CITY OF HERMITAGE = BOARD OF COMMISSIONERS WORK SESSION MEETING MARCH 26, 2025 President Duane J. Piccirilli called the meeting to order at 6:00 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J. Moder, III, Vice-President Cameron S. Linton, Member Lou Squatrito, Member John Moroco, Member Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirillo John Flynn Gary Gulla Phil Sciaretta Lawrence Casey Clark Mark Longietti Barry Wilson Adam Prather Jeremy Coxe Wayne Covert Vikki Gruitza Kristina Thomas Randall Ketcham Don Cannon Jessica Gotch Amy Gargiulo There were thirty-four (34) members of the public in attendance. PRESENTATION OF FIRE DEPARTMENT PROCLAMATIONS Commissioner Duane Piccirilli called the firefighters forward who were involved in the rescue of a man on March 19, 2025 at Buhl Park. Fire Marshal John Flynn, Captain Lawrence Casey Clark and Lieutenant Adam Prather were presented proclamations in recognition oft their bravery and heroic acts in rescuing an unresponsive man from a vehicle as it was about to sink into Lake Julia. Captain TJ Rollinson and Lieutenant Tom Redfoot, of the Hermitage Volunteer Fire Department, presented the firefighters with medals for bravery and professionalism. INTRODUCTION OF TWO NEWLY APPOINTED CORPORALS IN THE HERMITAGE POLICE DEPARTMENT Police Chief. Adam Piccirillo introduced two Hermitage Police officers who were recently promoted to the rank of corporal. Officer Phil Sciaretta has been with the Hermitage Police Department for the past fourteen years. He was most recently the School Resource officer at Hickory High School and has had rave reviews from students and staff while at the school. He has always been very proactive, been a great investigator and has great people skills. Officer Barry Wilson has been with the Department for twelve years. Police Chief Piccirillo has had a long history working with him since he was his training officer when he was first hired. Officer Wilson was always willing to learn and has been very instrumental in developing progressive methods for investigation involving technology which has already proven to be very valuable. PUBLIC COMMENTS Mr. Piccirilli opened the public comments. There being no comments, Mr. Piccirilli closed the public comments. DEPARTMENT REPORTS Mr. Hinkson reviewed the department reports. There were no comments or questions regarding the reports. AGENDA REVIEW Gary Hinkson noted that the only change to the agenda was the addition of a resolution authorizing a Support Agreement with the Hermitage Municipal Authority to support a line of credit. Mr. Squatrito motioned to adjourn the work session. Second by Mr. Moder. The meeting adjourned at 6:18 p.m. Respectfully submitted, Gary P. Hinkson April 1, 2025