EPHRATA BOROUGH AUTHORITY MINUTES = MARCH 10, 2025 The meeting was called to order at 8:00 AM by Chairman Ralph Mowen in the Council Chambers of the Borough Office, located at 124 South State Street. Attendance Board Members: Chairman Ralph Mowen, Vice Chairman Bruce Leisey, Treasurer Gil Ochs, Assistant Treasurer Gail Bare and Member Greg Zimmerman Staff and Officials: saac P. Wakefield, Esq. (Solicitor), Dan Becker (Becker Engineering), Nancy Harris (Borough Manager), Jamie Willwerth (Wastewater Manager), Stephanie Fasnacht (Executive Assistant) Virtual Participants: John Harris (GHD, Inc.) Visitors: Nancy Aronson (424 Lake Street, Ephrata) Scott Crosswell (GHD, Inc.) Casey Kerschner (Becker Engineering) Linda Martin (1304 Marilyn Avenue, Ephrata) Charles Winslow (GHD, Inc.) Call to Order Chairman Mowen called the meeting to order at 8:00 AM. Adoption of Agenda Ms. Harris provided confirmation of the following: 1. The meeting agenda was posted on the Borough's website and at Borough Hall no. later than 24 hours in advance of the time oft the meeting. 2. The meeting agenda included a listing of each matter of Authority business that will be or may be the subject of deliberation or official action at the meeting. 3. There were no changes made to the meeting agenda after it was posted. 4. The meeting agenda was made available to individuals in attendance at the meeting. Chairman Mowen asked if there were any requests to add a matter of Authority business to the meeting agenda. Seeing none, Chairman Mowen asked for a motion to accept the meeting agenda as posted. Ms. Bare moved and Mr. Leisey seconded to approve the meeting agenda as posted. Motion carried unanimously. Approval of Minutes = February 10, 2025 Motion by Mr. Zimmerman, seconded by Mr. Ochs, to approve the minutes of the February 10, 2025, meeting. Motion carried unanimously. Public Comments No public comments were made. Ephrata Borough Authority Minutes March 10, 2025 Financial Reports Motion by Ms. Bare, seconded by Mr. Leisey, to approve the financial reports. Motion carried unanimously. Payment of Bills Motion by Mr. Zimmerman, seconded by Mr. Ochs, to ratify the payment of bills. Motion carried unanimously. Action Items a. WWTF No. 1 Biosolids Project 1. Update on WWTF No. 1 Biosolids Project Charles Winslow, GHD, Inc., provided the following update in reference to the WWTF No. 1 Biosolids Project: Equipment testing has commenced, with minor adjustments being made as needed. Initial 14-day Reliability Testing was stopped and re-started on February 20, 2025. Upon completion, GHD will meet with Mr. Becker and Mr. Willwerth to review the data. Reviewed Garden Spot Mechanical's Change Order #5 and Garden Spot Electric's Change Order #6; Advised both are included in Fulton Bank Requisition No. 21. The odor investigation remains ongoing; additional sample testing to occur. 2. 2022 Construction Fund - Fulton Bank Requisition No. 21 - $83,620.24 Total 1. Garden Spot Mechanical = Application for Payment No. 12 - $62,627.90 (Including Change Order No. 5 - $14.771.00) 2. Garden Spot Electric - Application for Payment No. 20 - $16,781.24 (Including Change Order No. 6 - $6,799.15) 3. Salzmann Hughes, P.C. Invoice No. 46191 - $4,211.10 Motion by Mr. Zimmerman, seconded by Mr. Leisey, to approve. Motion carried unanimously via roll call vote. b. Landis Road Sewer Replacement 1. Resolution No. 2025-04: Authorizing and Approving the Issuance of a Note, Series of 2025, to Provide Funds for Capital Improvements to the Authority's Sanitary Sewer System and Paying Costs of Issuance, Contemplated by a Loan Proposal, Note and Loan Agreement, and Approving the Execution of Related Documents and Actions AND Approval of M&T Bank's Proposal of a 7-Year Term with Amortization of 10 Years Motion by Ms. Bare, seconded by Mr. Leisey. Motion carried unanimously. 2. J. Phillips Excavating & Hauling, LLC 1. Approval of Change Order No. 1 - Time Extension Request Motion by Mr. Leisey, seconded by Mr. Ochs. Motion carried unanimously. 2 Ephrata Borough Authority Minutes March 10, 2025 2. Approval of Payment Application No. 1 - $9,826.99 Motion by Mr. Ochs, seconded by Ms. Bare. Motion carried unanimously. 3. Becker Engineering: Route 322 West Wastewater Pumping Stations = Project Scope Approval of Becker Engineering's S proposed scope and fee for design and permitting services associated with the upgrades to the Key Aid, Wissler, and Saw Mill Pumping Stations located along Route 322 West in Clay Township. Motion by Ms. Bare, seconded by Mr. Leisey. Motion carried unanimously. 4. Clay Sewer Connections Authorizing staff to provide notification to Clay Township's Manager and Solicitor regarding the 11 properties that are not connected to the public sewer system but are within 150 feet of a sewer main in order to ensure compliance with the 2021 Sewer Service Agreement. Motion by Mr. Zimmerman, seconded by Mr. Leisey. Motion carried unanimously. Discussion Items a. None Engineering Report Mr. Becker highlighted ongoing projects, including: IMG: Board is scheduled to meet on March 20, 2025. Landis Road Sanitary Sewer Replacement/undings Reference "Action Items" for a Change Order and Application for Payment. IMG Flow/Budget Reconciliation: Coordinating the reconciliation ofyear-end flow spreadsheets with staff. 2024 Chapter 94 Report: Met with staff to complete/submit the report. Hackman Living Trust: Reviewing a sanitary sewer design submission. 1369 West Main Street: Reviewing a sanitary sewer design submission. Foxcraft Cabinets: Reviewing a sanitary sewer design submission. Operations Report Plant 1: Average flow of 2.0 MGD; total February sludge disposal cost: $7,000.00. Plant 2: Average flow of 1.0 MGD. Next Meeting The next meeting date is Monday, April 14, 2025. Executive Session Motion by Ms. Bare, seconded by Mr. Ochs. Motion carried unanimously. Entered at 8:34 AM; exited at 9:24 AM. 3 Ephrata Borough Authority Minutes March 10, 2025 Adjournment Meeting adjourned at 9:24 AM. Respectfully submitted, P4cs Nancy E. Harris, P.E. Secretary SJF 4