MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Tuesday, November 12, 2024-6:15 p.m. City Manager Joseph R. Pace declared a meeting oft the City Council Finance Committee duly open for the transaction of business at 6:15 p.m. Committee Members present: Mayor Tim Barker and Councimember Russell Machann. Committee Members absent: Councilmember Larry Pittman. City Council Members present: None. Staff members present: City Manager Joseph R. Pace, Assistant to the City Manager Brandi Jimenez, Finance Director Joan Andel, Director of Planning & Development Gwyn Teves, and Public Works Director Roderick Semien. Staffmembers absent: None. Visitors: None. Public Comments. There were no public comments. The first item on the agenda was to review and consider minutes from the meeting held on October 28, / 2024. Councilmember Russell Machann made a motion to approve the minutes as presented. Mayor Tim Barker seconded the motion. All voted in favor. The second item on the agenda was to review and consider a Resolution: A resolution ofthe Wharton City Council authorizing the purchase of a 2025 Flatbed Trailer for the Public Works Department and authorizing the City Manager to execute all documents related to said purchase. Public Works Director Roderick Semien stated to the Committee that he had obtained three quotes for the purchase of a 2025 Flatbed Trailer for the Public Works Department. He stated that the purpose of the trailer would be to transport the Case CX 37C Mini Excavator and other equipment assigned to job sites. He stated that the trailer would have a GVWR of 16000 Ibs. making it capable of hauling the machine and equipment. The quotes were as follows: Trailer Place/Star Truck Equipment $10,150.00-local pickup B&V Enterprises $10,399.00-excludes shipping Country Boy Trailers, INC. $ 9,795.00-excludes shipping After some discussion, Mayor Tim Barker made a motion to approve the resolution as presented and purchase the 2025 Flatbed Trailer from Trailer Place/Star Truck Equipment. Councilmember Russell Machann seconded the motion. All voted in favor. The third item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the purchase of a truck-mounted crane lift for the Public Works Department and authorizing the City Manager to execute all documents related to said purchase. Public Works Director Roderick stated to the Committee that he had solicited quotes for the purchase of a truck-mounted crane lift for the Public Works Department. He stated that the purpose ofthe equipment was to extract submersible pumps and other heavy assets throughout the Public Works Department as needed without hiring outside services to complete the task. The quotes were as follows: Trailer Place/Star Truck Equipment $17,380.00-local pickup B&B truck crane $16,128.00-shipping not included General Truck Body no response After some discussion, Mayor Tim Barker made a motion to approve the resolution as presented and purchase the truck-mounted crane lift from Trailer Place/Star Truck Equipment. Councilmember Russell Machann seconded the motion. All voted in favor. The fourth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the purchase ofa Drive on Four (4) Post Lift for the Public Works Department from Vehicle Service Group (VSG) through the H-GAC Cooperative Program and authorizing the City Manager to execute all documents related to said purchase. Public Works Director Roderick Semien stated to the Committee that he received a quote for the purchase ofa Drive on Four (4) Post Lift for the Public Works Department from VSG in the amount of $46,934.91. He stated that the City was a member of and participated in the H-GAC Cooperative Purchasing Program. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented. Mayor Tim Barker seconded the motion. All voted in favor. The fifth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council approving the roof repairs at Hesed House located at 413 W. Colorado Street and authorizing the Mayor of the City of Wharton to execute all documents related to said repairs. Public Works Director Roderick Semien stated to the Committee that he had solicited quotes for the roofr repairs at Hesed House. He stated that the property sustained significant damage to the roof due to Hurricane Beryl. He stated that the City's insurance provider would cover the necessary repairs. He stated that the City holds lessor responsibilities for roof repairs. The quotes were as follows: Rick's Roofing $12,500.00 Priority Roofing and Construction $ 9,750.00 Weather Guard Roofing no response After some discussion, Mayor Tim Barker made a motion to approve the resolution as presented and to use Priority Roofing and Construction for the roof repairs at Hesed House. Councilmember Russell Machann seconded the motion. All voted in favor. The sixth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the Mayor ofthe City of Wharton to submit three (3) Notices ofIntent for the City of Wharton's participation in the Texas General Land Office Disaster Recovery Reallocation Program. Director of Planning & Development Gwyn Teves stated to the Committee that the City Staff received information for the Texas General Land Office Disaster Recovery Reallocation Program. She stated that the City needed to submit the Intent to Apply by November 21, 2024, and that the full applications, if approved, would be submitted February-April 2025. She stated that there was no match required for the program, but putting in a match could increase the scoring. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented. Mayor Tim Barker seconded the motion. All voted in favor. The seventh item on the agenda was adjournment. The meeting was adjourned at 6:26 p.m. PPlk aK Joseph R.Pace, City Manager