MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Monday, March 24, 2025-6:30 p.m. City Manager Joseph R. Pace declared a meeting of the City Council Finance Committee duly open for the transaction of business at 6:30 p.m. Committee Members present: Mayor Tim Barker, Councilmember Larry Pittman, and Councilmember Russell Machann. Committee Members absent: None. City Council Members present: None. Staff members present: City Manager Joseph R. Pace, Finance Director Joan Andel, and EMS Director Christy Gonzales. Staff members absent: Assistant to the City Manager Brandi Jimenez. Visitors: None. Public Comments. There were no public comments. The first item on the agenda was to review and consider the minutes from the meeting held on November 25, 2024. Councilmember Russell Machann made a motion to approve the minutes as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The second item on the agenda was to review and consider Proposed City of Wharton Write-Offs: A. City of Wharton EMS. B. Utilities. Finance Director Joan Andel stated to the Committee that Ms. Debra Medina from Prudentia recommended writing offa any self-pay accounts that had not been active for a year. She presented the Committee with the list that represents those accounts. She stated that the City Staff had checked the utility billing system to see if any accounts could provide current addresses, enabling Prudentia to seek further collection on any accounts returned with incorrect addresses. She stated that all those accounts had been transferred to Linebarger, Goggan, Blair, and Sampson LLC for collection efforts to begin with our outside collectors. After some discussion, Mayor Tim Barker made a motion to recommend to the City Council that the total amount be written off from the Emergency Services Accounts Receivable, and should any future collections be received, the write-off would be reversed, and the payment applied. Councilmember Russell Machann seconded the motion. All voted in favor. Finance Director Joan Andel stated to the Committee that the Utility Department was requesting that uncollected balances from October 2023 through September 2024 be written off due to non-payment. She stated that the unçollected balances were mainly due to customers who had moved away without finalizing their accounts. She stated that the City had applied the customer's deposit to the account, but the balance remains unpaid. She stated that each of these customers had received a final bill, and that the customer is not allowed to open a new utility account in the future until all outstanding utility debts owed to the. City have been settled. She presented the write-off for utility accounts from the previous year. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The third item on the agenda was adjournment. The meeting was adjourned at 6:30 p.m. : A bopk - ale Joseph R Pace, City Manager