SPECIAL PLANNING AND ZONING COMMISSION MEETING SALADO MUNICIPAL BUILDING 301 N. STAGECOACH. SALADO. TEXAS APRIL 22. 2025. at 6:30 P.M. AGENDA CALL TOORDER April 22, 2025, at 6:30 P.M. CALL OF ROLL Director of Administrative Services 1. Public Comments 2. Discussion and possible action to approve meeting minutes of April 8, 2025. 3. Discussion and possible action on a zoning variance to seek approval to construct a carport structure within the 20 ft setback on property zoned Single Family Residential (SF-7) located at 1008 Salado Oaks, Salado, Texas 76571. 4. Public Hearing on amending Section 2.2 of the Zoning Ordinance and moving this section to a standalone ordinance governing the Planning and Zoning Commission. 5. Discussion and possible action on amending Section 2.2 of the Zoning Ordinance and moving this section to a standalone ordinance governing the Planning and Zoning Commission. 6. Discussion and possible action on moving the start time of the Planning and Zoning Meetings to 6:00 pm beginning May 6, 2025. ADJOURNMENT CERTIFICATION I hereby certify the above Notice of Meeting was posted on the Bulletin Board at the Salado Municipal Building by April 17, 2025, by 5:00 p.m. Teresa Spirke Teresa Spinks, City Secretary Agenda Date Requested: April 22, 2025 Agenda Items: 1. PUBLIC COMMENTS Project/Proposal Summary: The Planning and Zoning Commission welcomes any public comments on an item that is not on the agenda. Agenda Date Requested: April 22, 2025 Agenda Items: 2. DISCUSSION AND POSSIBLE ACTION Project/Proposal Summary: Discussion and possible action to approve meeting minutes of April 8, 2025. Agenda Date Requested: April 22, 2025 Agenda Items: 3. DISCUSSION AND POSSIBLE ACTION Project/Proposal Summary: Discussion and possible action on a zoning variance to seek approval to construct a carport structure within the 20 ft setback on property zoned Single Family Residential (SF-7) located at 1008 Salado Oaks, Salado, Texas 76571. Village ZONING VARIANCE APPLICATION Salado Date: Feb.18,2025 APPLICANT PROPERTY OWNER Name: Roandy Jokson BamtSusa-kubsm Mailing Address: langSataha.ksb ipog Salado OaksDr. Swkade, Tevus 16s11 Salaboleyas 76571 Daytime Phone: 254) 760 0-2439 Fax: na E-mail: ndjack D iclend.ern PROPERTY DESCRIPTION Street Address: loo8 Swado QaksDr. Acres: 005 Location: Sala.do Daks wodisow of Fw,z268 (ie: comer of & or, I mile south of FM : etc.) Existing use of property: heme Are there buildings on the property? y Ifyes, what are they used for. homa REQUESTED VARIANCE I/We request a variance to Section 41 3q ofthe Zoning Ordinance which requires. GcADy5 DF CMpet lncikdad ouYugSo a5 tobe cakved yothe Gide. Shué lau 25" femshut. - Instead. I/We would like to request... Gnshuphon 6F carpat 16 Sarm hhe shutpnlul.howshf Due to... In Aril-2 2624 a halslescanab ongisal-omnst, cams to owhowe a bevidis. Dwr pickup istoo tale fo te guag avda Carpent LS ed o awoic ddmay fos steo.a Shue kwe 25 dw Srk wrwld heyyw - tha % W va Auvekak hresy L wantfo 112004 awod Cutlungy dow Mlrplhus DWA best bpkon is a Capout (51) Prom the Shot Zoning Variance Request Application vchucfes Bage to to lo3 he 7 pwtet Plras alywyllckars U MA, 16 DmA th Shuit wL The Village of Salado Salado, TX 76571 Variance Request for 1008 Salado Oaks Dr Afterlast years' hail storm and considerable damage done to my property, 1 would like to build a carport to protect my pickup. l'am requesting a variance forr my property at 1008 Salado Oaks Drive because the truck is too tall to fit into our garage and a carport is needed. am requesting a variance sO I can construct the carport 15' from the street which does not follow the current 25' requirement. The existing drivewaywill needtobe usedand, with the wayit's constructed,! would like to ask for an adjustment to this 25' requirement. Building the carport 25' from the road would obstruct the front view of our home & block our. garage or require cutting down trees if the current driveway is not used. We don'tv want to do either. Picture A shows that at 25, the garage would be blocked from safely parking a car or easily accessing it. You can also see in the picture building at 25' would block the front view of our home. Pictures B and C show the many trees on our property and building the carport off the current driveway would require cutting some of the trees down. Using the existing driveway will keep us from cutting down multiple trees and constructing the carport 15' from the road would allow us to not block the front of the house or1 the garage. The carport would be constructed to match our home with black shingles and trim. It willl have stained wood, as well. We have lived in this house for almost 30 years and would only build a structure that would fit into the attractiveness of this neighborhood. Please allow the variance for the carport to build 15' from th e street. Thanks, Randy & Saundra Jackson 1008 Salado Oaks Drive Salado, TX 76571 (254) 760-2439 House I 2 3 & House So Carport a da a 63 R Stveet IMPORTANT REMINDER: 3 Village of Salado 301 N. Stagecoach Rd., P.O. Box 219, Salado, Texas, 76571 Phone: (254) 947-5060 - Fax: (254) 947-5061 Bert Henry, Mayor - Rodney Bell, Mayor Pro-Tem Aldermen -D. Jasen Graham, Zach Hurst, Michael MacDonald Manuel De La Rosa, Village Administrator Date: March 20, 2025 Village of Salado Public Hearing Notice Notice is hereby given that the Planning and Zoning Commission will hold a public hearing on Tuesday, April 22, 2025, at 6:30 p.m., and the Board of Adjustments will hold a public hearing on Thursday May 1, 2025. The public hearings will be held at the Municipal Building, located at 301 N Stagecoach Road, Salado, Texas 76571. At such times, the Planning and Zoning Commission and the Village Board of Adjustments will conduct separate public hearings followed by possible action on a Zoning Variance an application to allow construction of a carport on property zoned (SF-7) Single Family Residential located at 1008 Salado Oaks, Salado, Texas 76571. The purpose of the variance request is to seek approval to construct a carport structure within the 20 FT setback as required in the plat of the subdivision. If you wish to comment, but are unable to attend, written comments may be emailed to the gpence@salador.gox prior to the meetings. Sincerely Gina Pence Director of Administrative Services Village of Salado 1008 Salado Oaks Variance Application Letters sent 200 ft of property address. 532: 14, 50369 y E 532541 4 147842 147859 150 a a 21 la9 532549 2 S 1452 a 532550 147847 147858 1450 C - 9 69 8 147840 6s 0: 532551 02156 152 & : 14,857 532552 e EPHIET 150 & a 6 8 de 532553 8 17839 - - : 147856 A Salado -S 8 8 8 S CIRBET 2555 147838 147855 s - 4 8 S & - 39087 7837 Z0 3 a 147836 147853 - ALRS 0 A - 147835 147852 - / V N IZRR 1232 1 0S0b05b 3602, E0E @ Ges bas ts GD C 2/28/25, 1:58 PM The saw horses represent where the carport would end up ifl went the 25' from the street. As you can see I would not be able to en.., Outlook The saw horses represent where the carport would end up ifl went the 25' from the street. As you can see I would not be able to enter garage if that were the case. That's why I need to be 15' from street. That way I can have the carport and use my gar... From Saundra Jackson erdjack@icloud.com> Date Fri2/28/2025 1:32 PM To Gina Pence gpence@saladougov, CAUTION: 'This email originated from outside of the organization! Do not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe!" Sent from my iPhone aboutblank 1/4 3/19/25, 3:53 PM These 2 pictures show how many trees would have to be cut down on either side. So isn't an option for us. - Gina Pence Outlook Outlook These 2 pictures show how many trees would have to be cut down on either side. So isn't an option for us. From Saundra Jackson rjack@icloud.com> Date Wed 3/19/2025 3:24 PM To Gina Pence gpence@saladogov, CAUTION: This email originated from outside of the organization! Do not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe!' aboutblank 1/2 3/19/25, 3:53 PM These 2 pictures show how many trees would have to be cut down on either side. So isn't an option for us. Gina Pence Outlook AS Sent from my iPhone about:blank 212 3/19/25, 3:52 PM Mail Gina Pence Outlook htps/outokole.commalinbo.laAARADINUSYTNIWEIOMEIOWIMDALOCOAYOMAITASZDNYTEAMZINOBGAAMAACE0ASSBeV2TLIR3KC8.. 1/1 Agenda Date Requested: April 22, 2025 Agenda Items: 4. PUBLIC HEARING Project/Proposal Summary: Public Hearing on amending Section 2.2 of the Zoning Ordinance and moving this section to a standalone ordinance governing the Planning and Zoning Commission. Ordinance No. Village of Salado County of Bell 2025 ORDINANCE NO. AN ORDINANCE OF THE VILLAGE OF SALADO, TEXAS AMENDING SECTION 2.2 OF THE ZONING ORDINANCE AND MOVING THIS SECTION TO A STANDALONE ORDINANCE GOVERNING THE PLANNING AND ZONING COMMISSION; AND PROVIDING FOR THE FOLLOWING: FINDINGS OF FACT; RESERVATION OF RIGHTS; A SAVINGS CLAUSE; SEVERABILITY; REPEALER; EFFECTIVE DATE; AND PROPER NOTICE AND MEETING. WHEREAS, the Board of Aldermen (the "Board") of the Village of Salado, Texas (the "Village") seeks to provide for the orderly development of land and use of property within its corporate limits and its extraterritorial jurisdiction; and WHEREAS, the Board seeks to amend the Village's Zoning Ordinance, as amended; and WHEREAS, the Board seeks to protect the health, safety, and general welfare ofthe public by adopting and enforcing zoning regulations; and WHEREAS, the Board is authorized to create and appoint a Planning and Zoning Commission pursuant to Texas Local Government Code $ 211.007 in order to carry out the purposes set forth in Chapter 211 of the Local Government Code; and WHEREAS, pursuant to Chapter 51 ofthe Texas Local Government Code, the Board has determined that this Ordinance moving Section 2.2 of the Zoning Ordinance governing the Planning and Zoning Commission to its own standalone Ordinance is reasonable and necessary to protect the health, safety, and general welfare oft the Village ofSalado. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMAN OF THE VILLAGE OF SALADO, TEXAS, THAT: This ordinance is hereby adopted as the Subdivision Ordinance, as amended, and shall read as follows: SECTION I. ENACTMENT PROVISIONS A. Findings of Fact: All of the above premises are hereby found to be true and correct legislative and factual findings of the Village of Salado and are hereby approved and incorporated into the body of this ordinance as if copied in their entirety. B. Popular Name: This Ordinance shall be commonly referred to as "The Village of Salado Planning and Zoning Commission Ordinance." C. Scope: This Ordinance, and the rules and regulations adopted herein, shall apply within the Village limits and its extraterritorial jurisdiction. This Ordinance applies to conduct on public streets, public street rights-of-way, public sidewalks, and public parks. D. Effective Date: This Ordinance shall take effect immediately upon passage and publication. SECTION II. REPEAL The Village of Salado Zoning Ordinance is amended to repeal Section 2.2 in its entirety. All references to Section 2.2 in the Zoning Ordinance shall be understood as references to the Village ofSalado Planning and Zoning Commission Ordinance, as hereby adopted and as may be amended. SECTION III. ADOPTION Ordinance No. 2025- the "Village of Salado Planning and Zoning Commission Ordinance,"is hereby adopted as follows: "Planning & Zoning Commission A. General: 1. The Planning and Zoning Commission (also referred to as the "Commission") shall function according to the following criteria that establish membership and operating procedures. B. Created; Membership; Officers; Rules & Bylaws: 1. There is created, in accordance with Chapter 211 of the Texas Local Government Code, the "Planning and Zoning Commission, 97 hereafter sometimes referred to as the "Commission, 9 which shall consist of five (5) people residing within the Village ofSalado. Nominees for the Commission should have business development, finance, or professional management experience. 2. Members shall be nominated by the Aldermen of the Village of Salado, with each Alderman (excluding the Mayor) nominating one member ofthe Commission. Each person sO nominated must be approved by a simple majority vote of the Board of Aldermen before being appointed as a member of the Commission. 3. All appointments to the Commission shall serve as a member of the Commission for a term of office oftwo (2): years, which shall run concurrently with the term ofthe Alderman who appointed the Commission member. Commission members may remain in their position as carry-over members until their replacement has been appointed by the Board of Aldermen. Members may be reappointed for up to a total of two (2) terms, and after the expiration of their term, may not serve on the Commission for a full two (2) years before that former member may serve on the Commission again. 4. Members shall serve staggered 2-year terms. Members' terms will begin in June, following Aldermen elections in May and the subsequent appointment by the Aldermen of new Commission members. In order to begin staggering of the Commission terms, the Aldermen shall first appoint two Commission members to replace the two members who have served on the Commission for the longest duration, with the other three members of the Commission to be appointed the following year. 5. Any vacancy(s) on the Commission shall be filled via appointment by a simple majority vote ofthe Board of Aldermen. 6. Members of the Planning and Zoning Commission may be removed from office at any time by a simple majority vote of the full Board of Aldermen either upon its own motion or upon recommendation of the Planning and Zoning Commission. Failure to attend three (3) consecutive scheduled meetings shall be deemed as neglect and cause for removal from office, unless such absences were due to unusual circumstances beyond the member's control and are excused by a simple majority vote of the Commission. A vote to remove a Commission member shall be placed on the appropriate agenda as a regular item, and shall be voted upon accordingly. 7. The members ofthe Commission shall regularly attend meetings and public hearings of the Commission, shall serve without compensation, and shall not hold any other office within, or serve as an employee of, the Village while serving on the Commission. The Commission shall meet a minimum of once per month at a time established by the Board of Aldermen. If there have been no applications filed for review by the Commission and there is no other business to discuss, the Village Administrator may direct the Village Secretary to notify the Chairman and no meeting will be required for that regular meeting. 8. The Chairperson and a Vice-Chairperson shall be appointed by the Commission membership, and each officer shall hold office for one (1): year or until replaced by a simple majority vote of the full Commission. The Village Administrator or his or her designee shall serve as Secretary to the Commission, and shall keep minutes of all meetings held by the Commission as well as the full record ofall recommendations made by the Commission to the Board of Aldermen. 9. The Commission shall have the power to make rules, regulations, and bylaws for its own governance, which shall conform with those set forth by the Board of Aldermen, and such rules, regulations, and bylaws shall be subject to approval by the Board of Aldermen. Such rules and bylaws shall include, among other items, provisions for the following: a. Regular and special meetings, open to the public; b. A record of its proceedings, to be open for inspection by the public; C. Reporting to the Board of Aldermen as requested by the Board; d. Reviewing the Comprehensive Plan as directed by the Village Administrator; e. Reviewing Master Plans and Land Use and Development Ordinances; and f. Required training in conformance with all laws. C. Parliamentary Procedure; Quorum; Voting: 1. The Commission will follow the parliamentary procedure adopted by the Board of Aldermen, and procedures shall not be in conflict with the laws applicable to the Commission on the following: a. Quorum - A quorum shall consist of a majority of the membership of the Commission, and any issue to be voted upon shall be resolved by a majority of those members present. b. Voting - All Commission members, including the Chairperson, shall be entitled to one vote each upon any question, a quorum being present. Voting procedures shall be in accordance with the parliamentary procedures adopted by the Board of Aldermen. C. Conflict of Interest - Ifany member has a conflict ofi interest regarding any item on the Commission's agenda, that member shall remove himself or herself from the room and shall refrain from voting only on the item for which a conflict exists. Refer to Chapter 171 of the Texas Local Government Code and any applicable Village ethics policies or regulations. D. Meetings; Public Record: 1. The Planning and Zoning Commission shall meet in the Municipal Building or in some other specified location as may be designated by the presiding Chairperson, and at such intervals as may be necessary to orderly and properly transact the business of the Commission but not less than once each month. 2. Meetings shall be conducted in accordance with the Open Meetings Law (refer to Chapter 551 of the Texas Government Code). 3. The agenda for each meeting of the Commission will be established by the Village Administrator or his or her designee. E. Establishing Extraterritorial Jurisdiction: 1. Statutes ofthe State ofTexas authorizing and empowering cities to regulate the platting and recording of subdivisions or additions within the Village's corporate limits and establishing extraterritorial jurisdiction are hereby adopted, and the Commission, acting through its duly authorized officials, shall have all the rights, powers, privileges and authority authorized and granted by and through said statutes pertaining to regulation of subdivisions in the Village limits and extraterritorial jurisdiction. F. Powers and Duties: 1. The Commission shall have all the rights, powers, privileges and authority authorized and granted by the Board of Aldermen and through the Statutes of the State of Texas authorizing and granting cities the power ofzoning and subdivision regulation as found in Chapter 211 and 212 of the Texas Local Government Code, as amended from time to time. 2. The Commission shall be an advisory body and adjunct to the Board of Aldermen, and shall make recommendations regarding amendments to the Comprehensive Plan, changes of zoning, zoning ordinance amendments, and zoning to be given to newly annexed areas, and shall make recommendations regarding the approval of plats of subdivisions as may be submitted to it for review and other planning related matters. The Commission shall conduct an annual review of the Village's Comprehensive Plan and shall be prepared to make recommendations to the Board of Aldermen as deemed necessary to keep the Village's Comprehensive Plan current with changing conditions and trends and with the planning needs of the Village. The Commission shall also serve in an advisory capacity on any planning related item(s) in the Village. G. Procedure on Zoning Hearings: 1. The procedure and process for zoning changes or amendments shall be in accordance with Section 2.4 of the Zoning Ordinançe oft the Village of Salado. H. Joint Meetings with the Board of Aldermen: 1. Whenever the Board of Aldermen and the Commission are required by the laws ofthe State of Texas to conduct public hearings in matters pertaining to planning, zoning or subdividing property, and at other times when it is in the best interest of the Village to do so, the Board of Aldermen and the Commission are hereby authorized, after published notice as required by law, to hold joint meetings and to conduct joint public hearings." SECTION III. RESERVATION OF RIGHTS All rights and remedies of the Village of Salado, Texas are expressly saved as to any and all violations of the provisions of any other ordinance affecting the streets and roadways ofthe Village which existed at the time of the effective date of this Ordinance; and as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, the same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION IV. SAVINGS CLAUSE The repeal of any ordinance or part of ordinances effectuated by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying or altering any penalty accruing or to accrue, or as affecting any rights of the Village under any section or provisions of any ordinances at the time of passage of this ordinance. SECTION V. SEVERABILITY CLAUSE Ifany provision, section, sentence, clause or phrase ofthis Ordinance, or the application of the same to any person or set of circumstances is for any reason held to be unconstitutional, void, invalid, or unenforceable, the validity ofthe remaining portions ofthis Ordinance or its application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the Board of Alderman of the Village of Salado in adopting, and of the Mayor in approving this Ordinance, that no portion thereof or provision or regulation contained herein shall be come inoperative or fail by reason of any unconstitutionality or invalidity of any portion, provision or regulation. SECTION VI. REPEALER CLAUSE The provisions of this Ordinance shall be cumulative of all other ordinances or parts of ordinances governing or regulating the same subject matter as that covered herein, provided, however, that all prior ordinançes or parts of ordinances inconsistent or in conflict with any of the provisions of this ordinance are hereby expressly repealed to the extent that such inconsistency is apparent. This Ordinance shall not be construed to require or allow any act which is prohibited by any other Ordinance. SECTION VII. EFFECTIVE DATE This Ordinance shall take effect immediately from and after its passage and publication as may be required by governing law. SECTION VII. NOTICE AND MEETING CLAUSE It is hereby officially found and determined that the meeting at which this Ordinance was passed was open to the public and that public notice ofthe time, place, and purpose of said meeting was given as required by the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. SECTION IX. PUBLICATION This Ordinance shall become effective immediately upon the date of its publication as required by $ 52.011 of the Texas Local Government Code. The Village Secretary is hereby directed to cause the caption of this Ordinance to be published in the manner required by law. PASSED AND APPROVED on SECOND READING this, the day of 2025, by a vote of (ayes) to (nays) and abstentions vote of the Board of Alderman of the Village of Salado, Texas. Bert Henry, Mayor ATTEST: Debra Bean, Village Secretary Approved to Form: Josh Katz, Village Attorney Agenda Date Requested: April 22, 2025 Agenda Items: 5. DISCUSSION AND POSSIBLE ACTION Project/Proposal Summary: Discussion and possible action on amending Section 2.2 of the Zoning Ordinance and moving this section to a standalone ordinance governing the Planning and Zoning Commission. Agenda Date Requested: April 22, 2025 Agenda Items: 6. DISCUSSION AND POSSIBLE ACTION Project/Proposal Summary: Discussion and possible action on moving the start time of the Planning and Zoning meetings to 6:00 pm beginning May 6, 2025.