STATE OF TEXAS COUNTY OF GAINES STATE OF TEXAS COUNTY OF GAINES THE HONORABLE COMMISSIONERS' COURT OF GAINES COUNTY MET IN A REGULAR MEETING ON JANUARY2, 2025 AT 9:00 A.M. THE COUNTY JUDGE CINDY THERWHANGER PRESIDING AND THE FOLLOWING MEMBERS OF THE COURT IN ATTENDANCE. BRIAN ROSSON COMMISSIONER PRECINCT #1 JOSH ELDER COMMISSIONER PRECINCT #2 DAVID MURPHREE COMMISSIONER PRECINCT #3 BIZ HOUSTON COMMISSIONER PRECINCT#4 TERRI BERRY COUNTY CLERK Regular Meeting: Call to Order Judge Cindy Therwhanger Invocation Pledge - United States and Texas 1. Public Comment: Anyone wishing to address the Court during Public Comments is required to register your name on the registry prior to the meeting. Speakers may only address items listed on the current agenda and are limited to three (3) minutes speaking time. The Court cannot deliberate or act on matters not listed on the agenda. None 2. To consider, discuss, and take any necessary action on routine administrative items: a. Payroll payables b. Accounts payable, fund transfers and budget amendments C. Contract Renewals: Commissioner Houston made a motion to approve the routine administrative items as presented. Commissioner Murphree seconded the motion. Motion carried unanimously. 3. To consider, discuss and take any necessary action on revisions to the 2025 Gaines County Commissioner Court Calendar. Commissioner Rosson made a motion to revise set dates for Commissioner Court meetings as presented. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 4. To consider, discuss and take any necessary action on increasing mileage reimbursement rate to 70 cents per mile to meet IRS standard mileage rates. Commissioner Rosson made a motion to approve the increase in mileage reimbursement rate to 70 cents per mile to meet the IRS standard mileage rates. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 5. To consider, discuss and take any necessary action on a quote from JTW Metal Buildings for a shop building at the Maintenance shop yard using Maintenance's insurance funds. Total cost: $27,900.00 Commissioner Elder made a motion to approve a quote from JTW Metal Buildings for a shop building at the Maintenance shop yard in the amount of $27,900.00 using Maintenance' s insurance funds. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 6. To consider, discuss, and take any necessary action on subdivision application(s), take note ofknown exceptions, consider any requests for variances. Commissioner Rosson made a motion to approve a revision to Coyote RidGe Subdivision in Precinct 2 as presented. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) Commissioner Rosson made a motion to approve the Texas Estates Subdivision in Precinct 2 as presented. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 7. To consider, discuss, ànd take any action on current road crossing request(s). None 8. Discuss any other items pertaining to County Business; for information purposes only, no action may be taken on these items except to schedule them for a future agenda. Judge Therwhanger January 7 - TCEQ letter due January 9 PBRPC Regional Steering Committee Meeting- regarding additional road studies being conducted by TxDot Commissioner Rosson Stated he is still waiting on the dump truck he ordered. Commissioner Elder The Stock Show is January 13-17 and thanked all commissioners for sending staffto assist in setting up. Commissioner Murphree The well house at the Golf Course has been delivered and will start the process of pouring the foundation and electrical and installing the building. He requested to have the replacement of the driving range and options to be placed on the next agenda. He request the Rains End subdivision be reviewed as it shows County Roads and there are no County Roads within the subdivision. Commissioner Houston The rodeo has been closed and locked after ATV's were used in the arena and this has been reported to the Sheriffs office. 9. Adjourn Commissioner Rosson made a motion for the meeting to adjourn. Commissioner Houston seconded the motion. Motion carried unanimously. The meeting adjourned at 9:29a.m. I, Terri Berry, Gaines County Clerk, attest that the foregoing is a true and accurate accounting of the Commissioners Court's authorized proceedings for January 2, 2025. - K COM VES COU 3 ARL TefBerry, County Çlérk Clerk'of Commissioner's Court Gaines County, Texas STATE OF TEXAS COUNTY OF GAINES STATE OF TEXAS COUNTY OF GAINES THE HONORABLE COMMISSIONERS COURT OF GAINES COUNTY MET IN A REGULAR MEETING ON JANUARY 15, 2025 AT9:00A.M. THE COUNTY JUDGE CINDY THERWHANGER PRESIDING AND THE FOLLOWING MEMBERS OF THE COURT IN ATTENDANCE. BRIAN ROSSON COMMISSIONER PRECINCT #1 JOSH ELDER COMMISSIONER PRECINCT #2 DAVID MURPHREE COMMISSIONER PRECINCT #3 BIZ HOUSTON COMMISSIONER PRECINCT #4 TERRI BERRY COUNTY CLERK 9:00 am Regular Meeting: Call to Order Judge Cindy Therwhanger Invocation Pledge - United States and Texas 1. Public Comment: Anyone wishing to address the Court during Public Comments is required to register your name on the registry prior to the meeting. Speakers may only address items listed on the current agenda and are limited to three (3) minutes speaking time. The Court cannot deliberate or act on matters not listed on the agenda. None 2. Introduce new staff member in the Judge's Office, Margaret Hiebert. Judge Therwhanger introduced her new staff member, Margaret Hiebert. 3. Update from Emergency Medical Services Director, Carly French. Carly French, EMS Director presented the End of Year report (October 1, 2023- September 30, 2024), no action taken. (see attached) 4. To consider, discuss, and take any necessary action on routine administrative items: a. Payroll payables b. Accounts payable, fund transfers and budget amendments C. Minutes from last month' 's meetings: i. December 4, 2024 and December 18, 2024 d. Transfer, sale or destruction of Gaines County Surplus property under Local Government Code $263.152: e. Contract Renewals: i. Archive Social - IT Dept. $4,456.00 Commissioner Houston stated on the December 4th minutes item #9 the name needed changed to Tony Robertson. Commissioner Rosson made a motion to approve routine administrative items and the contract with Archive Social-IT Department in the amount of $4,456.03. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 5. To consider, discuss and take any necessary action on approving the bond for Tax Assessor Collector, Tarran DeLeon. Commissioner Houston made a motion to approve the bonds on Tarran DeLeon, Tax Assessor Collector as presented. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 6. To consider, discuss and take any necessary action on the racial profiling report from Gaines County Sheriff, Ronny Pipkin. Tabled for the January 29, 2025 meeting 7. To consider, discuss and take any necessary action on revising the fairway and putting range at the Gaines County Golf Course. Mitch Shain; Golf Course Pro and Scott Nichols, Golf Course Maintenance discussed in detail not replacing the nets and moving hole 5 driving range. Commissioner Houston made a motion to move: forward with the fairway project as presented and go out for Request for Proposals (RFP) for which are due February 11th and opened February 12th. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 8. To consider, discuss and take any necessary action on approving recommended limitations on driving range with the loss ofthe net. Commissioner Elder made a motion to approve Mitch Shain, Golf Course Pro to educate golfers on the policy limitation onhole 4 and 5 driving ranges and preparing signage to be placed. Commissioner Rosson seconded the motion. Motion carried unanimously. 9. To consider, discuss and take any necessary action on approving a cell phone stipend for Margaret Hiebert. Commissioner Rosson made a motion to approve a phone stipend for Margaret Hiebert due to the fact she coordinates certain aspects oft the cemeteries. Commissioner Houston seconded the motion. Motion carried unanimously. 10. Review of the year-end auditor' S report from the Northeast Gaines County Emergency Services District. Judge Therwhanger presented the year-end auditors report from the Northeast Gaines County Emergency Services District. No action taken (see attached) 11. To consider, discuss and take any necessary action on subdivision application(s), take note ofknown subdivision exceptions, consider any requests for subdivision variances. None 12. To consider, discuss and take any necessary action on road crossing request(s). a. Optimum Precinct 3 and Precinct 4 Commissioner Houston made a motion to approve a road crossing from Optimum in Precinct 3 and 4. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 13. Discuss any other items pertaining to County Business; for information purposes only, no action may be taken on these items except to schedule them for a future agenda. Judge Therwhanger January 16th-18th is the stock show January 17th-TxDot meeting to review the traffic study recommendations at City Hall January 20"-Courthouse closed-Martin Luther King Jr. Day January 22nd.Veteran's s coffee & camaraderie at 8:30am in Commissioner's Courtroom George with TxDot stated her has a surplus list and to contact him if interested Precinct 1 He stated his truck was put out another 5 months for delivery Precinct 3 He stated he is still waiting on the 2 tractors he ordered 14. EXECUTIVE SESSION: Pursuant to Texas Government Code, Chapter 551. May be acted upon, ifa appropriate, in open session: a. Texas Government Code S 551.129(2): Consultation with Attorney Executive session closed at 10:20a.m. Executive session opened at 10:42a.m. No action taken 15. Adjourn Commissioner Rosson made à motion for the meeting to adjourn. Commissioner Elder seconded the motion. Motion carried unanimously. The meeting adjourned at 10:43a.m. I, Terri Berry, Gaines County Clerk, attest that the foregoing is a true and accurate accounting of the Commissioners Court's authorized proceedings for January 15, 2025. a INES DU 43 A. L Terri/Berry, County Clerk LnOD Clerk of Commissioner's Court Gaines County, Texas STATE OF TEXAS COUNTY OF GAINES STATE OF TEXAS COUNTY OF GAINES THE HONORABLE COMMISSIONERS COURT OF GAINES COUNTY MET IN A REGULAR MEETING ON JANUARY 29 2025 AT 9:00. A.M. THE COUNTY JUDGE CINDY THERY WHANGER PRESIDING AND THE FOLLOWING MEMBERS OF THE COURT IN ATTENDANCE. BRIAN ROSSON COMMISSIONER PRECINCT #1 JOSH ELDER COMMISSIONER PRECINCT #2 DAVID MURPHREE COMMISSIONER PRECINCT #3 BIZ HOUSTON COMMISSIONER PRECINCT #4 TERRI BERRY COUNTY CLERK 9:00 am Regular Meeting: Call to Order Judge Cindy Therwhanger Invocation Pledge - United States and Texas 1. Public Comment: Anyone wishing to address the Court during Public Comments is required to register your name on the registry prior to the meeting. Speakers may only address items listed on the current agenda and are limited to three (3) minutes speaking time. The Court cannot deliberate or act on matters not listed on the agenda. Elizabeth Wiebe voiced her concerns regarding issues with not having roads fixed and repaired within her and her husband, Frank Wiebe's Silver Bell Subdivision in Precinct 3. Commissioner Murphree explained to her that the signatures on the Plat map only indicated that the Subdivision was approved in Commissioners Court and the roads within subdivision would never be county road inventory. He also stated he had this discussion with her husband in 2018-2019. Commissioner Murphree explained to her that these lots were in low lying areas and had flooding issues and it would not be in the best interest of taxpayers to maintain these roads. (see attached) 2. To consider, discuss, and take any necessary action on routine administrative items: a. Officer's report reporting all fines imposed and collected for the months of November and December 2024 pursuant to Local Government Code $114.004 and Texas Government Code $51.042. b. Payroll payables C. Accounts payable, fund transfers and budget amendments d. Transfer, sale or destruction ofGaines County Surplus property under Local Government Code $263.152: e. Contract Renewals: i. Real Vision Software (RVI) $4,000 ii. LexisNexis $332.00 monthly (4/1/25 - 3/31/26) Commissioner Rosson made a motion to approve the routine administrative items as presented and the following contracts, Real Vision Software (4,000.00) and LexisNexis $332 monthly (April 1, 2025-March 31, 2026). Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 3. To consider, discuss and take any necessary action on a request from the Chamber of Commerce Director Shawntay Pettyjohn for Freedom Fest plans. Commissioner Murphree made a motion to approve the request from Shawntay Pettyjohn, Chamber of Commerce Director to give $20,000.00 to the chamber for the Fireworks for the Freedom Fest. Commissioner Elder seconded the motion. Motion carried unanimously. 4. To consider, discuss and take any necessary action on a request for golf tournaments from Mitch Shain. Commissioner Houston made a motion to approve the additional tournament request as presented by Mitch Shain, Golf Course Pro. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 5. To consider, discuss and take any necessary action on the racial profiling report from Gaines County Sheriff, Ronny Pipkin. Commissioner Houston made a motion to approve the racial profiling report as presented by Gaines County Sheriff, Ronny Pipkin. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 6. To consider, discuss and take any necessary action on Resolution 25-001 to enter into ai multiple-use agreement with the Texas Department ofTransportation to permit the installation and operation of automated license plate recognition cameras in approved locations. Commissioner Rosson made a motion to approve the Resolution 25-001 with TxDot toj permit the installation and operation of automated license plate recognition cameras in approved locations. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 7. To consider, discuss and take any necessary action on a request quote from NAPA Auto Parts for a four-post lift and rolling jacks kit for Precinct 2. Total Cost: $27,815.92 Commissioner Murphree made a motion to approve a quote from NAPA Auto Parts for a four - post lift and rolling. jacks kit for Precinct 2i in the amount of $27,815.92. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 8. To consider, discuss and take any necessary action on a quote from John Deere for the trade-in ofa loader in exchange for a loader with auxiliary hookups for Precinct 2. Total cost with trade-in: $40,000.00 Commissioner Houston made a motion to approve a quote from John Deere for the trade-in of a loader in exchange for a loader with auxiliary hookups for Precinct 2 in the amount of $40,000.00. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 9. To consider, discuss and take any necessary action on a request from Precinct 2 to purchase a road widener from Romco Equipment. Total Cost: $69,096.00 Commissioner Houston made a motion to approve a: request from Precinct 2 to purchase a road widener from Romco Equipment in the amount of $69,096.00. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 10. To consider, discuss and take any necessary action on a request from the IT Department to change the remote access software. Total Cost: $1,200 / year Commissioner Elder made a motion to approve a request from Scott Shortes, IT Department Director to change the current remote access software to a subscription with Splash Top in the amount of $1,200 a year. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 11. To consider, discuss and take any necessary action on approving subdivision application(s), take note of known subdivision exceptions, consider any requests for subdivision variances. Commissioner Murphree made a motion to approve the SkyLine Estates subdivision in Precinct 4 as presented. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 12. To consider, discuss and take any necessary action on road crossing request(s). None 13. Discuss any other items pertaining to County Business; for information purposes only, no action may be taken on these items except to schedule them for a future agenda. Judge Therwhanger February 1 - Emine Domain Report Due TxDot meeting update Legislative update regarding proposed bills The next meeting is Februaryl2th and the deadline for agenda items is Wednesday February 5th. Commissioner Murphree The selection committee for the airport program met and an engineer will begin work on the runway remodel and repair. This is in regards to the 90% TxDot the 10% county grant. Commissioner Houston He attended the Ridding club meeting and they are installing panels and alleyways and will tear down the pins and his precinct will help in the process. 14. Adjourn Commissioner Houston made a motion for the meeting to adjourn. Commissioner Elder seconded the motion. Motion carried unanimously. The meeting adjourned at 9:45a.m. I, Terri Berry, Gaines County Clerk, attest that the foregoing is a true and accurate accounting of the Commissioners Court's authorized proceedings for January 29,2025. 3 COUR, 6 A RY INE 5S Terri Berry, County Clérk Clerk of Commissioner' s Court Gaines County, Texas