CITY COUNCIL KEITH R. SYDNOR Mayor CHRISTINE M. JOHNSON At-Large CHRISTIAN L. PULLEY, CPM City Administrator JAMES KOLE First Ward TIM MILLER Acting Deputy City Administrator ADRIAN G. SIMMONS First Ward STEPHANIE P. ANDERSON City Solicitor KYLA M. CLARK Second Ward SARA A. GREEN, CPM, MMC MAYOR AND CITY COUNCIL OF LAUREL City Clerk JEFFREY W. MILLS Second Ward (301) 725-5300 8103 Sandy Spring Road Council meets second and fourth ww.clyofaurelorg Mondays of each month. Laurel, Maryland 20707-2502 WORK SESSION MAYOR AND CITY COUNCIL OF LAUREL WEDNESDAY, APRIL 2, 2025 6:00 PM VIRTUAL MEETING MINUTES The work session convened via Zoom at approximately 6:00 pm with Council President Kyla M. Clark presiding. Councilwoman Christine M. Johnson, Councilman James Kole, Councilman Jeffrey W. Mills, Councilman Adrian G. Simmons, and Mayor Keith R. Sydnor were present. There were zero (0) members of the public in attendance. The following staff members were also present: Christian L. Pulley, CPM, City Administrator, Tim Miller, Acting Deputy City Administrator, Sara A. Green, CPM, MMC, City Clerk, Bill Bailey, Director, Department of Parks and Recreation, Monta L. Burrough, Director, Department of Economic and Community Development, Chrissy Cornwell, Director, Department of Emergency Management, Chief Russell E. Hamill, III, LPD, Tommy Helms, Acting Director, Department of Public Works, Marchelle LeBlanc, Director, Department of Human Services, S. Michele Saylor, Director, Department of Budget and Personnel Services, James Cornwell-Shiel, Director, Department of Information Technology, Natalie Williams, Director, Department of Communications, Deputy Chief Mark Plazinski, and Stephanie P. Anderson, City Solicitor. Agenda Item No. 2 was a Bid Recommendation- Cypress Street and Saratoga Avenue Improvements- Department of Public Works. Tommy Helms, Acting Director, Department of Public Works, presented the bid recommending it be awarded to Calvert Ready Mix and Concrete Supplies, LLC., located in Lusby, Maryland in the amount of $100,000. The Council agreed to move the item forward to the regular meeting scheduled for Monday, April 14, 2025 at 6:00 pm. Agenda Item No. 3 was a Bid Recommendation- Generator Replacement Project Phase 1 Design- Department of Emergency Management. Director Chrissy Cornwell presented the proposal recommending that the Mayor and City Council approve the scope of work for Phase 1 of the project to the Maryland Environmental Service in the amount of $152,477. The Council agreed to move the item forward to the regular meeting scheduled for Monday, April 14, 2025 at 6:00 pm. 1 Next, Agenda Item No. 4 was Resolution No. 4-2025- A Resolution of the Mayor and City Council of Laurel, Maryland to Set the Date, Time and Polling Location for Early Voting in the City of Laurel for the General Election of November 2025. Sara A. Green, CPM, MMC, City Clerk presented the resolution. The Council agreed to introduce and hold the first public hearing on the item at the regular meeting scheduled for Monday, April 14, 2025 at 6:00 pm. Agenda Item No. 5 was Resolution No. 5-2025- A Resolution of the Mayor and City Council of Laurel, Maryland to Pay Tribute to Emancipation Day. President Clark presented the resolution. The Council agreed to introduce and hold the first public hearing on the item at the regular meeting scheduled for Monday, April 14, 2025 at 6:00 pm. The last agenda item was Charter Amendment No. 182- A Charter Resolution to Amend the Charter of the City of Laurel, Maryland, by Amending Article 300, Government, and Specifically, Amending Section 320, Clerk to the City Council, Deputy Clerk. Mayor Sydnor presented the proposed Charter Amendment. Following a brief discussion, the Council was of the consensus not to move the proposed Charter Amendment forward to a public hearing. There being no further business, the meeting was adjourned at approximately 6:38 pm. Approved: Date: Apue - / 14.3045 Laloll Sara A. Green, CPM, MMC City Clerk 2 CITY COUNCIL KEITH R. SYDNOR Mayor CHRISTINE M. JOHNSON At-Large CHRISTIAN L. PULLEY, CPM City Administrator JAMES KOLE First Ward TIM MILLER Acting Deputy City Administrator ADRIAN G. SIMMONS First Ward STEPHANIE P. ANDERSON City Solicitor KYLAI M. CLARK Second Ward SARA A. GREEN, CPM, CMC MAYOR AND CITY COUNCIL OF LAUREL City Clerk JEFFREY W. MILLS Second Ward 8103 Sandy Spring Road (301)725-5300 Council meets second and fourth Laurel, Maryland 20707-2502 www.citvoflaurelorg Mondays of each month. Mayor and City Council Work Session Wednesday, April 2, 2025 6:00 PM Agenda Virtual Meeting Watch the meeting on Laurel TV streaming live in your web browser at tPawriveRMatchNe or locally Laurel TV can be found on Comcast Channel 996 (HD), 71 (SD) or Verizon Fios Channel 12. Contact the Clerk for Zoom information at clerk@laurel.md.us no later than 2:00 pm the day of the meeting. 1. Call to Order - Kyla M. Clark, President 2. Bid Recommendation- Cypress Street and Saratoga Avenue Improvements- Department of Public Works 3. Bid Recommendation- Generator Replacement Project Phase 1 Design- Department of Emergency Management 4. Resolution No. 4-2025- A Resolution of the Mayor and City Council of Laurel, Maryland to Set the Date, Time and Polling Location for Early Voting in the City of Laurel for the General Election of November 2025 5. Resolution No. 5-2025- A Resolution of the Mayor and City Council of Laurel, Maryland to Pay Tribute to Emancipation Day 6. Charter Resolution No.182- A Charter Resolution to Amend the Charter of the City of Laurel, Maryland, by Amending Article 300, Government, and Specifically, Amending Section 320, Clerk to the City Council, Deputy Clerk 7. Adjournment 1 1 Item 2. MAYOR AND CITY COUNCIL OF LAUREL DEPARTMENT OF PUBLIC WORKS 305-307 First Street . Laurel, Maryland 20707 (301) 725-0088 ntp/wwwclyelaureiong email - dpw@laurel.md,us Fax (301) 498-5266 March 10, 2025 MEMORANDUM To: Mayor Keith R. Sydnor Council President Kyla M. Clark, MBA Laurel City Councilmembers Thru: Timothy Miller, Acting Deputy City Administrator From: Thomas Helms, Acting Director, Public Works Subject: LA 25-007, Cypress Street & Saratoga Improvement Avenue Project The Department of Public Works is requesting approval to award the contract for Cypress Street and Saratoga Improvement Project (LA 25-007). Project Scope: The scope includes resurfacing the existing pavement, replacing sections of curb and gutter, sidewalk, ADA-compliant ramps, and installing new thermoplastic roadway markings on Cypress Street from Westmeath Drive to Oxford Drive; and the entire length of Saratoga. Avenue from Concord Avenue to Colony Avenue. Bid Results: The Department of Public Works has solicited public bids for this project, resulting in nine (9) submissions. A bid opening was conducted on March 4, 2025, in the Council Chambers. The submitted bids, ranked from lowest to highest, are as follows: 1. Calvert Ready Mix & Concrete Supplies LLC $90,258.40 * 2. VMP Construction Co, Inc. $101,961.00 3. Stanley Concrete, LLC $103,949.20 4. E& R Services, Inc. $110,913.40 5. Espina Paving, Inc. $112,582.00 6. Image Asphalt maintenance, Inc. $125,863.00 7. SFMS, LLC. $126,451.71 8. Ross Contracting, Inc. $135,448.00 9. Francis O. Day Co., Inc. $158,272.00 *Apparent Low Bidder and not a minority business, but the difference in pricing from the second lowest bidder is more than 3%. 2 Item 2. MAYOR AND CITY COUNCIL OF LAUREL DEPARTMENT OF PUBLIC WORKS 305-307 First Street . Laurel, Maryland 20707 (301) 725-0088 ntp/Mwwclyelauriong . email - dpw@laurel.md.us Fax (301) 498-5266 Funding: Funding for this project is available through the FY2025 Adopted Capital Improvement Program = Cypress Street and Saratoga Avenue Improvements. Recommendation: It is recommended that Calvert Ready Mix & Concrete Supplies LLC from Lusby, MD, undertake the Cypress Street & Saratoga Avenue Project in the amount of $90,258.40. In addition, DPWis requesting a contingency amount of $9,741.60 to account for any unforeseen construction issues that may arise during the project for a total of $100,000. Should you have any questions or desire further information, please contact Thomas Helms, Acting Director at 301-725-0088, extension 3205. Reviewed: 3/a/2035 Ychla dRylE S. Michele Saylor, Director Date Department of Budget and Personnel Services CC: Christian L. Pulley, CPM, City Administrator 3 Item 3. MAYOR AND CITY COUNCIL OF LAUREL DEPARTMENT OF EMERGENCY MANAGEMENT 8103 Sandy Spring Road e Laurel, Maryland 20707 (301) 725-5300 x2232 tp.hwclyetaurelorg e comwell@laurelmdus March 14, 2025 MEMORANDUM TO: The Honorable Keith R. Sydnor, Mayor Council President Kyla M. Clark, MBA Laurel City Councilmembers THRU: Timothy Miller, Acting Deputy City Administrator FROM: Christina L. Cornwell, CPM, CEM, Director, Emergency Management SUBJ: Generator Replacement Project Phase 1 Design The Department of Emergency Management is seeking approval to proceed with the survey, design, and permitting for the installation of five (5) emergency generators at key City facilities. Specifications: The emergency back-up generator project will involve replacing outdated diesel-powered generators with high efficiency state-of-the-art natural gas-powered generators at five (5) critical facilities. Joseph R. Robison Laurel Municipal Center 8103 Sandy Spring Road Laurel, MD 20707 Barkman-Kaiser Public Safety Complex (Police Department) 3811 Fifth Street Laurel, MD 20707 Fairall Foundry Public Works Complex 305-307 1st Street Laurel, MD 20707 Parks & Recreation Maintenance Facility 7705 Old Sandy Spring Road Laurel, MD 20707 Laurel Armory Anderson & Murphy Community Center 422 Montgomery Street Laurel, MD 20707 Item 3. MAYOR AND CITY COUNCIL OF LAUREL DEPARTMENT OF EMERGENCY MANAGEMENT 8103 Sandy Spring Road e Laurel, Maryland 20707 (301) 725-5300 x2232 ttp:l/www.ityoflaurel.org e ccomwell@laure.md.us Phase 1 - Generator Project March 14, 2025 Page 2 In accordance with the Intergovernmental Agreement No. 2-4-3-42, dated November 6, 2023, the Maryland Environmental Service is equipped to provide the City with the necessary subject matter expertise to develop a detailed engineering and electrical design for the installation of natural gas generator at each facility. This includes determining the required kW capacity, along with the associated piping and electrical infrastructure needed for installation. Funding: Phase 1 of this project, which covers survey, design, and permitting has been quoted for $152,477.00. Funding for this project is provided in the FY2025 Adopted Capital Improvement Projects (CIP) - Hazard Mitigation Project. Recommendation: It is recommended that the Mayor and City Council approve the scope of work for phase 1 of this project, in the amount of $152,477.00, to the Maryland Environmental Service. Should you have any questions, please do not hesitate to contact Christina L. Cornwell at Ext. 2232. Reviewed: 3/14/2025 Mchl S. Michele Saylor, Director Date Department of Budget and Personnel Services Attachments Cc: Christian L. Pulley, CPM, City Administrator 5 Item 4. CITYOFLAUREL, MARYLAND RESOLUTION NO. 4-2025 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF LAUREL, MARYLAND TO SET THE DATE, TIME AND POLLING LOCATION FOR EARLY VOTING IN THE CITY OF LAUREL FOR THE GENERAL ELECTION OF NOVEMBER 2025. Sponsored by the President at the request of the Administration. WHEREAS, on January 11, 2021, the City Council adopted Charter Resolution No. 172, Article 600, Registrations and Elections, Section 605, Voting Procedures, Letter B, Voting, Procedures and Hours, Number 2, Early Voting, Letter A. Which reads, in part: (A) "The City Council or Board may provide for one or more early voting days in any election. Early voting for any election whether for public office or for any ballot question, proposition, or referenda submitted to qualified voters shall be scheduled on dates and times established by resolution of the Mayor and City Council, with voting to be held at the Laurel City Municipal Center and any other location determined in the resolution. Resolutions permitting early voting shall be adopted by the Mayor and City Council not later than May 31 in any year of a general election or less than sixty (60) days prior to any special election. " and; WHEREAS, the Mayor and City Council wish to provide for early voting for the City's General Election to take place on November 4, 2025, and to establish the date, time and polling location(s) for such early voting; and WHEREAS, pursuant to its desire to make voting as accessible as possible, the Mayor and City Council have determined that early voting for the November 4, 2025, General Election will be held no more than fifteen (15) days prior to Election Day, and that it will be held at the Laurel Municipal Center and the Robert J. DiPietro Community Center. NOW, THEREFORE, BE IT RESOLVED, that the Early Voting for the 2025 City of Laurel General Election will take place on November 1, 2025 at the Laurel Municipal Center and the Robert J. DiPietro Community Center, from 9:00 a.m. to 5:00 p.m. AND, BE IT FURTHER RESOLVED; that this Resolution shall take effect on the date of its adoption. ADOPTED this day of 2025. 1 6 Item 4. ATTEST: SARA A. GREEN, CPM, MMC KYLA M. CLARK City Clerk President of the City Council APPROVED this day of 2025. KEITH R. SYDNOR Mayor 7 2 Item 5. CITY OF LAUREL, MARYLAND RESOLUTION NO. 5-2025 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF LAUREL, MARYLAND TO PAY TRIBUTE TO EMANCIPATION DAY Sponsored by Council President Kyla M. Clark WHEREAS, the Mayor and City Council of Laurel, Maryland recognize that Emancipation Day is not only a commemoration of the end of slavery, but also an opportunity to honor the efforts of those who fought for freedom, reflect on the progress made, and reaffirm the ongoing commitment to justice and equality for all; and WHEREAS, Emancipation Day, celebrated annually on November 1st, marks the historic day in 1864 when the people of Maryland, through a referendum, approved by a new State Constitution that included the abolition of slavery, thus freeing more than 87,000 enslaved individuals, including 33,295 people in Southern Maryland; and WHEREAS, the passage of this referendum, which took place during the Civil War, was a monumental step in ending the practice of slavery in Maryland, making it one of the last Northern states to free the enslaved; and WHEREAS, many enslaved people in Maryland, before and after the passage of the referendum, sought freedom by fleeing to Union-held areas, including Washington, D.C., where enslaved people were freed by the federal government in April 1862. Additionally, African Americans in Maryland were able to enlist in the Union Army starting in January 1863; and WHEREAS, the legacy of Emancipation Day is not just one of freedom but also one of perseverance, resilience, and courage. The history of Emancipation Day reminds us of the struggles and sacrifices made by African Americans in Maryland and across the nation to secure their rights and dignity; and NOW, THEREFORE, BE IT RESOLVED, by recognizing Emancipation Day, the City of Laurel affirms its dedication to fostering an inclusive community where all residents, regardless of their background, can celebrate the ideals of liberty, equality, and human dignity. AND, BE IT FURTHER RESOLVED, that this Resolution shall take effect on the date of its adoption. ADOPTED this day of 2025. ATTEST: 1 8 Item 5. SARA A. GREEN, CPM, MMC KYLA M. CLARK City Clerk President of the City Council APPROVED this day of 2025. KEITH R. SYDNOR Mayor 9 2 Item 6. CITY OFLAUREL, MARYLAND CHARTER RESOLUTION NO. 182 A CHARTER RESOLUTION TO AMEND THE CHARTER OF THE CITY OF LAUREL, MARYLAND, BY AMENDING ARTICLE 300, GOVERNMENT, AND SPECIFICALLY, AMENDING SECTION 320, CLERK TO THE CITY COUNCIL, DEPUTY CLERK. Sponsored by the President at the request of the Administration. WHEREAS, the Administration of the City ofLaurel, Maryland has reviewed certain sections of the City's Charter relating to staff positions within the City; and WHEREAS, the Administration has determined that it would be beneficial to update the title and certain aspects of the job descriptions within the applicable Charter section for certain existing City staff positions; and NOW, THEREFORE, BE IT RESOLVED that the City of Laurel's Charter Section 320, Government is hereby amended: CHARTER AMENDMENT: Section.320. Sec. 320. - Clenktociycouneciy Clerk-Deputyclerk. )ediyadminstalo: The Mayor shall appoint the ekpthedNyuRcw Clerk, which appointment shall be subject to confirmation of the City Council, His or her compensation shall be determined by the Mayor through the City's adopted operating budget. He or she shall attend every meeting of the City Council and shall be responsible for a full account of all meetings of the Mayor and City Council. He or she shall keep such other records and perform such other duties as may be required. For Council duties he or she shall work under the general direction of the President of the City Council or in the absence of the President under the President Pro Tem. The City Clerk shall be responsible under the City Administrator, for organizing, supervising and administering all other operations of the office. The position of the City Clerk lerk-o-ne-dly-counoN shall be a management position, equal in rank to other City department heads. The City Clerk shall serve at the pleasure of the Mayor. Fhederktoshediycoundiehalseneat Pddywwsiednamwwtw enlire-cilty-councit Albenelt-incsingbuenehaoww.ent andaiersuehbeneliwhsepwAdlsdepamahseatbeprowddio.ne erklo-nedNycOuReN: O)hedlyadmnstao: mayalsoappointaDepwyca/Haibediycounelasmay aewwwwCwa-a--ddCstDany--aw unavalabiyoine-CwyCHCwksesyswnDepyCwkorswpatsiafmey assume-ailorpasis-dkine-sgensbisaansduiseatleCwk-mclwing-he-sgning amdceriyamgatalidoauNacaRspadaneasansrssolwsiomsasmaybe equred-Suchtignastueamscesistsatynawp/CeAoraherdesgnatadupont 1 10 /tem 6. slaffehalhawelhesamesamesseansaladarnidineCHs-ecsshaltbeunde: hedirectsupenvisiondfine-CB-Clerk, to-the-cily-ceun.H, mbsdislegaesidieden ofthepesidentoltheciyomakrineahamsedihepesdenkerieprsidentpie tem- AND, BE IT FURTHER RESOLVED, that the date of adoption of this Charter Resolution is the 28th day of April, 2025, and that the amendment to the Charter of the City as herein adopted, shall be and become effective on the day of 2025 unless on or before the day of 2025, a Petition for Referendum on this Charter Resolution is filed in writing with the Mayor or City Administrator, by 5:00 pm pursuant to the provision of Title 4, Subtitle 3 of the Local Government Article of the Annotated Code of Maryland. AND, BE IT FURTHER RESOLVED, that this Resolution shall become effective on the day of 2025. PASSED this day of 2025. SARA A. GREEN, CPM, MMC KYLA M. CLARK City Clerk President of the City Council APPROVED this day of 2025. KEITH R. SYDNOR Mayor 11 2