TOWN OF SNEADS TOWN COUNCIL MEETING AGENDA February 11, 2025 @ 6:00 PM CST Call to Order: President Mike Weeks Pledge of Allegiance and Invocation CONSENT AGENDA: 1. Approval of Minutes for. January 2025 2. Motion to accept the Financial Statements and Budget Review Summary 3. Motion to Pay Approved Bills ***MOTION NEEDED TO APPROVE THE CONSENT AGENDA*** DISCUSSION/ACTION ITEMS 4. Approval Grant Agreement D0302- Water wellhead and Electric Panel- Bill Rentz 5. Approval to Appoint Deputy Clerk, to Interim City Clerk- Bill Rentz 6. Approval to Amendment Three- Grant M0010- Extent Stormwater Project- Hunter Potts 7. Award Bid for Wastewater Project- M0110- Hunter Potts 8. Donation Request- Sneads Garden Club- Bill Rentz 9. 2004 River Rd (Old Spanish Tr)- Request a Waiver ORDIMANCES/RESOLUTIONS 10. Resolution #25-02- MSCOP Grant- Pope St- Alday & Howell Engineering 11. Resolution #25-03- Signature Authority to Interim City Clerk REPORTS 12. Recreation Coordinating Committee 13. Town Manager 14. Town Attorney 15. Police/Fire 16. Council Member Comments PUBLIC COMMENTIs) 17. Agenda Cards/ Public Comments MOTION TO ADJOURN *** Anyone desiring to address the council during public hearings or public comment period must complete an agenda card and present it to the Town Clerk and when called upon, proceed to the podium, and address the council, using the microphone. Courtesy always requested. If you are physically unable to proceed to the podium, a microphone will be provided to you by Town Staff. SNEADS TOWN COUNCIL REGULAR MEETING FEBRUARY 11, 2025 The Town Council of the Town of Sneads, Florida, met in a regular session at the Sneads Town Hall on Tuesday, February 11, 2025, at 6:00 p.m. Mike Weeks called the meeting to order the following present: Mike Weeks, Angie Locke, Tony Money, Kay Neel and Tim Perry, Council Members Daniel Cox, Attorney Bill Rentz, Town Manager Tyler Weeks, Police Chief Danielle Guy, Deputy Clerk And the following were absent: Sherri Griffin, City Clerk All stood for the Pledge of. Allegiance. Tim Perry made a motion to approve the Consent Agenda as presented. Tony Money seconded. All voted aye. 1. Minutes for January 2025 2. Financial Statements and Budget Review Summary- NA 3. Pay Approved Bills Agenda #4, Approval of Grant Agreement D0302. Angie Locke made a motion to approve Grant Agreement D0302, in the amount of $84,500, for the water wellhead and electrical panel between the Town and Dept of Commerce. Kay Neel seconded. All voted aye. Agenda #5, Appointment of Interim City Clerk. Mr Rentz asked for the approval of the Council to appoint Danielle Guy to Interim City Clerk, before officially taking over in June when Sherri Griffin retires. He stated that with Sherri being out for personal reasons we needed signature on items and such and it would make the day-to-day operations more efficient. Angie Locke made motion to appoint Danielle Guy as Interim City Clerk. Tim Perry seconded. All voted aye. Agenda #6, Approve Amendment to Grant M0010. Brent Melvin with Melvin Engineering explain this is to extend the Storm-water Grant. Tony Money made a motion to approve the Amendment to Grant M0010 as presented. Angie Locke seconded. All voted aye. Agenda #7, Award Bid to Grant M0110. Bids for the Wastewater Project were presented. (see attached) Discussion was that even though L&K Contracting was the lowest bidder they were not on schedule as a requirement. The next lowest bidder was ECSC Inc and met the requirements. After discussion, Tony Money made a motion to go with ECSC Inc with a bid of$1,845,728.08. Tim Perry seconded. All voted aye. Regular Meeting February 11, 2025 Page 2 Agenda #8, Donation request from Sneads Garden Club. (See attached) After discussion, Tony Money made a motion to donate $500 to the club, since they do a lot for the town every year. Angie Locke seconded. All voted aye. Agenda #9, Waiver request for 2004 River Rd. (See attached) This request was tabled from last month, until property owner could be present. Mr Rentz stated that the property owner currently has a dwelling on the property and wants to put a mobile home on it, and it is less than an acre, which is the required size. After discussion, Attorney Cox recommended having a public hearing on the matter. All agreed on a Public Hearing scheduled two weeks from tonight. Agenda #10, Resolution #25-02. A Resolution ofthe Town of Sneads, Florida, Town Council approving submittal of application to the Florida Department ofTransportation, Municipal Small County Outreach Program (MSCOP) was presented by Travis Howell, Alday-Howell Engineering. (See attached) This would be to pave Pope St from River Rd to Cemetery Ave. Tony Money made a motion to approve Resolution #25-02 as presented and apply for MSCOP funding. Tim Perry seconded. All voted aye. Agenda #11, Resolution #25-03. Authorizing the Interim Town Clerk to sign documents and in the absence ofthe Town Clerk signature authority transfers to Interim Town Clerk. Tim Perry made a motion to approve the Resolution #25-03 as presented. Tony Money seconded. All voted aye Agenda # 12, Sneads Recreation Board- No report. Agenda #13, Town Manager Report as follows: (See attached) Agenda #10, Attorney Cox- No report Agenda #11, Police & Fire. ChiefWeeks presented the department's monthly activity report. (See attached) Agenda #11, Council Members. Angie Locke asked Mr Rentz to research grants to see ifthere are any available for Recreation Directors. Kay Neel stated that she received information about two officers doing donuts/ spin outs in the snow on town vehicles. She stated that there is a video and that is a liability to the town. She stated that something should be done to the individuals. She didn't state who the individuals were or what should be done. After discussion, all agreed that she should talk with Chief and/or Mr Rentz about this and any other matters like these in the future. Tony Money asked about Spring Amnesty. Mrs Guy stated is hasn't been scheduled yet, bet is usually in April or May. Agenda #14, Public Comments: None Regular Meeting February 11, 2025 Page 3 Tony Money made a motion to adjourn at 7:15 pm. Respectfully. Submitted, Danulk Guy Danielle Guy, Deputy Clerk APPROVED: MIKE WEEKS, COUNCIL PRESIDENT Docusign Envelope ID: 2DF43970-F97E-4FB0-A9F8-BOP88C32ACED Commercc Agrecment No. D0302 ATTACHMENT 1 SCOPE OF WORK 1. PROJECT DESCRIPTION: Section 288.0655, Florida Statutes ("F.S."), created the Rural Infrastructure Fund ("RIF") to facilitate the planning, preparing, and financing of infrastructure projects in rural communities which will encourage job creation, capital investment, and strengthening and diversification of rural economies by promoting tourism, trade, and economic development. Section 288.0655(2)b), F.S., provides that Commerce may award grants for up to 75 percent of the total infrastructure project cost, or up to 100 percent of thc total infrastructure project cost for a project located in a rural community as defined in s. 288.0656(2) which is also located in a fiscally constraincd county as defined in s. 218.67(1) or a rural area of opportunity as defined in S. 288.0656(2), in order to facilitate acccss to other infrastructure funding programs and local government or private infrastructure funding efforts that induce the location or expansion of spccific job creating opportunitics in rural communitics. The Town of Sncads ("Grantce") will use funding to repair thc town's main well wellhcad, replacc the wellhcad's clectrical pancl, and build a separatc storcroom for chemical storage. 2. GRANTEE'S RESPONSIBILITIES: Grantce shall, in addition to all other rcquircments sct forth in thc Agrccment and this Scope of Work, complcte the following tasks: A. Replaccment of Electriçal Pancl 1. Review local building and electrical codes to determine if a permit is required for the panel replacement. 2. If necessary, preparc a basic elcctrical schematic showing thc ncw pancl layout and conncctions, ensuring compliance with applicable safety standards. 3. De-energize and remove the existing, outdated electrical panel. 4. Install the new, code-compliant panel as per the approved schematic, ensuring proper grounding, overcurrent protection, and security measures. 5. Conduct start-up testing to confirm correct operation and ensure safe, reliable service. 6. Perform any required inspections by regulatory authorities. B. Repairs to Wellhead 1.Utilize the existing parts list and vendor quotes to confirm which wellhead components will be replaced (gate valves, elbows, spool sections, dresser coupling, swing check valve, A/V valve, chemical feed tubing, vent piping, and pump pre-lubrication piping). 2. Remove and replace the identificd wellhcad components using industry best practices and corrosion-resistant materials. 3.1 Perform opcrational tests (pressure and flow) to verify that the repaired assembly meets performance standards and water quality requirements. 4. Conduct final inspections to ensure compliance with drinking water regulations. 5.1 Providc documentation of all replaccd parts, installation rccords, test results, warrantics, and any applicable Operation and Maintenance instructions. C. Construction of Storage Alcove 1. Confirm permitting requirements for constructing a small storage alcove and if necessary, obtain required building permits. Page 16 of 26 Rev, 6/17/2024 Docusign Envelope ID: 2DF43970-F97E-4FB0-A9F8-BOF88C32ACED Commercc Agrccment No. D0302 2. Prepare actual drawings and specifications to ensure proper ventilation, spill containment, and secure access for chemical storage. 3. Prepare the site (grading if necessary) and build the alcove in accordance with the design, using corrosion-resistant materials. 4. Integrate ventilation, spill containment, sccurc doors/locks, and any nceded signage or lighting. 5. Perform final inspections to confirm compliance with local building codes and environmental standards. 6. Document thc completed construction with photographs, as-built notes, and any warrantics for materials. 7. Provide Operation and Maintenance instructions for alcove maintenance. .COMMERCE'S RESPONSIBILTTIES: A. Monitor the ongoing activitics and progress of Grantcc, as Commerce dcems nccessary, to verify that all activities are being performed in accordance with the Agreement. B. Perform Agreement management responsibilities as stated herein. C. Reply to reasonable inquiries pursuant to the Agreement. D. Review Grantee's invoices for accuracy and thoroughness, andi if accepted, process invoices on a timely basis; and E. Maintain paper or electronic copies of all documents submitted pursuant to Sections 5 and 6 of this Scope of Work. 4.DELIVERABLES: Grantee agrees to provide the following services as specified: Deliverable No. 1-1 Replacement of Electrical Panel Tasks Minimum Level of Service Financial Consequences The Grantee shall provide The Grantee may request Failure to perform the Minimum Replacement of Electrical Panel reimbursement upon 20%, 40%, 60%, Level of Service shall result in activities as identified in Section 80%, and 100% completion of identified nonpayment for this deliverable 2.A, which shall be reimbursed Replacement of Electrical Panel task for each payment requested. upon satisfactory completion of an listed in 2.A. evidenced by submittal of cligible task as dctailcd in this the invoice(s) noting completed tasks as Commerce shall withhold 20% of Scope of Work. well as other supporting documentation, the total deliverable amount until as applicable. grantcc provides proof to Commerce, and Commerce 1)Invoice package as defined in Section accepts, that the deliverable is 60 oft this scope ofwork. 100% complete. 2) A certification by a licensed engincer using ATA forms G702 and G703, or their substantive equivalents, certifying that the project, or a quantifiable portion of the project, is complete. 3)Required permits, if applicable. Page 17 of 26 Rev.6/17/2024 Docusign Envelope ID: 2DF43970-F97E-4FB0-A9F8-BOF88C32ACED Commerce Agrcement No. D0302 4) Copy of electrical panel schematics, if applicable. 5) Copy of before and after pictures, as- builts, inspection reports, and test results. Deliverable No. 1 Not to Exceed: $56,000.00 Deliverable No. 2 - Repairs to Wellhead Tasks Minimum Level of Service Financial Consequences The Grantcc shall provide The Grantec may request Failure to perform the Minimum Repairs to Wellhead activities reimbursement upon 20%, 40%, 60%, Level of Scrvice shall result in as identified in Section 2.B, 80%, and 100% completion ofi identified nonpayment for this deliverable which shall be reimbursed Repairs to wellhead task listed in 2.B. for cach payment requcsted. upon satisfactory completion evidenced by submittal of the invoice(s) of an eligible task as detailed noting completed tasks as well as other Commerce shall withhold 20% of in this Scopc of Work. supporting documentation, as applicablc. thc total deliverable amount until grantee provides proof to 1)Invoice package as defined in Section Commerce, and Commerce 6 of this scope of work. accepts, that the deliverable is 100% complete. 2) A certification by a licensed engineer using AIA forms G702 and G703, or their substantive equivalents, certifying that the project, or a quantifiable portion of the project, is complete. 3)Copy of opcrational test results approving performance standards and water quality requirements. 4)Copy ofl before and after pictures. Deliverable No. 21 Not to Exceed: $25,000.00 Deliverable No. 3 - Construction of Storage Alcove Tasks Minimum Level of Service Financial Consequences The Grantee shall provide The Grantee may request Failure to perform the Minimum Construction of Storage Alcove reimbursement upon 50% and 100% Level of Service shall result in activitics as identified in Section complction of identificd Repairs to nonpayment for this deliverable 2.C, which shall be reimbursed wellhead task listed in 2.B. evidenced by for each payment requested. upon satisfactory complction ofan submittal of the invoice(s) noting eligible task as detailed in this completed tasks as well as other Commerce shall withhold 20% of Scope of Work. supporting documentation, as applicable. the total deliverable amount until grantee provides proof to 1) Invoice package as defined in Section Commerce, and Commerce 6 oft this scope of work. accepts, that the deliverable is 100% complete. 2) A certification by a licensed engineer using AIA forms G702 and G703, or their substantive cquivalents, certifying that the projcct, or a quantifiable portion of the projcct, is complete. Page 18 of 26 Rev. 6/17/2024 Docusign Envelope ID: 2DF43970-F97E-4FB0-A9F8-BOP88C32ACED Commerce Agrcement No. D0302 3)Required permits, if applicable. 4) Copy of drawings and specifications. 5)Copy of final inspection report. 6)Copy of as-built drawings. )Copy of before and after photos. Deliverable No. 3 Not to Exceed: $3,500.00 TOTAL AWARD NOT TO EXCEED: $84,500.00 COST SHIFTING: The deliverable amounts spccificd within the Deliverables section 4 table above are cstablished based on the Parties' estimation of: sufficient delivery of services fulfilling grant purposcs under the Agrecment in order to designate payment points during the Agreement Pcriod; however, this is not intended to restrict Commerce's ability to approve and reimbursc allowable costs Grantee incurred providing the deliverables herein. Prior written approval from Commerce's Agrecment Manager is required for changes to the above Dcliverable amounts that do not exceed 10% of cach dcliverable total funding amount. Changes that exceed 10% of each deliverable total funding amount will require a formal written amendment request from Grantee, as described in MODIFICATION section of the Agreement. Regardless, in no event shall Commerce reimburse costs of more than the total amount of this Agreement. 5. REPORTING: 5.1 Quarterly: Grantee shall provide a quarterly report listing all progress relating to the Deliverables in Section 4. Quarterly reports are due to Commerce within 30 calendar days after the end of cach quarter, until submission ofthe final invoice package. The ending dates for each quarter of the program year are September 30, December 31, March 31, and Junc 30. The quarterly report shall include a summary of project progress, indicating percentage of complction ofe each Deliverable, and all additional reports which are required pursuant to this Agreement, including but not limited to, reports documenting the positive return on investment to the State that results from Grantee's project and its use of Award Funds. The summary shall also include anyi issues or cvents occurring which affect the ability of the Grantee to meet the terms ofthis Agrecment. If: all required reports and copies are not sent to Commerce or are not completed in a manner acceptable to Commerce,; payments may be withheld until the reports are properly completed or otherwise allowable by law. 5.2 Minorityand Service-I Disabled Veteran Business Enterprise Report: Grantee shall provide a Minority and Service-Disabled Veteran Business Enterprise Report with each invoice summarizing the participation of certified and non-certified minority and service- disabled veteran subcontractors and material suppliers for that period and the project to date. Grantee shall include the names, addresses, and dollar amount of each certified and non-certified Minority Business Enterprise and Service-Disabled Veteran Enterprise participant. Commerce's Minority Coordinator can be reached at (850) 245-7471 to answer concerns and questions. 5.3 Close-out Report: No later than 60 calendar days after the Agreement ends or is terminated, Grantee shall provide copies of all paid invoices to document completed work. 6. INVOICE SUBMITTAL AND PAYMENT SCHEDULE: Commerce shall pay Grantee in accordance with the following schedule in the amount identified per deliverable in Section 4 above. The deliverable amount specified does not establish the value of the deliverable. In accordance with the requirements ofs. 215.971(1), F.S., and the Audit Requirements and Compliance section oft this Agreement, Page 19 of 26 Rcv, 6/17/2024 Docusign Envelope ID: 060D1B61-C041-47C5-A66B-A5B425CCAB53 M0010 AMENDMENT THREE TO THE FEDERALLY FUNDED COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY (CDBG-DR) REBUILD FLORIDA GENERAL INFRASTRUCTURE REPAIR PROGRAM SUBRECIPIENT AGREEMENT On February 28, 2022, the State of Florida, Department of Commerce ("Commerce"), formerly known as the "Florida Department of Economic Opportunity, 1 and the Town of Sneads, Florida "Subrecipient") entered into agreement M0010 "Agreement"). Commerce and the Subrecipient may individually be referred to herein as a "Party" or collectively as the "Parties." WHEREAS, Section 4, Modification of Agreement, of the Agreement provides that any amendment to the Agreement shall be in writing executed by the Parties thereto; and WHEREAS the Agreement was previously amended on June 3, 2022; and June 16, 2022 WHEREAS the Parties wish to amend the Agreement as set forth herein. NOW THEREFORE, in consideration of the mutual covenants and obligations set forth herein, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the following: 1. This Agreement is hereby reinstated as though it had not expired. 2. On July 1, 2023, the Florida Department of Economic Opportunity was renamed the "Florida Depart- ment of Commerce. " Effective July 1, 2023, all references throughout the Agreement to "Department of Economic Opportunity" or "DEO" are replaced with "Department of Commerce" or "Commerce" as ap- propriate. 3. Section 3, Period of Agreement, is hereby deleted in its entirety and replaced with the following: (3) Period of Agreement. This Agreement begins February 28, 2022, (the "Effective Date") and ends Sep- tember 30, 2027, unless otherwise terminated as provided in this Agreement. Commerce shall not grant any extension of this Agreement unless Subrecipient provides justification satisfactory to Commerce in its sole discretion and Commerce's Deputy Secretary of the Division of Community Development approves such extension. 4. Section 27, Employment Eligibility Verification, is hereby deleted in its entirety and replaced with the following: (27) Employment Eligibility Verification. (a) E-Verify is an Internet-Dased system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify. The Department of Homeland Security's E-Verify system can be found at: https://www.e-ver- ify.gov/. Page 1 of 3 Date revised 7/1/2024 Docusign Envelope ID: 08001861-C04147C5A6B-ASB425CCAB53 M0010 (b) In accordance with section 448.095, F.S., the State of Florida expressly requires the following: (1) Every public agency and its contractors and subcontractors shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public agency or a contractor or subcontractor thereof may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. (2) An employer shall verify each new employee's employment eligibility within three (3) business days after the first day that the new employee begins working for pay as required under 8 C.F.R. 274a. Beginning July 1, 2023, a private employer with 25 or more employees shall use the E-Verify system to verify a new employee's employment eligibility. (c) If an entity does not use E-Verify, the entity shall enroll in the E-Verify system prior to hiring any new employee or retaining any contract employee after the effective date of this Agreement. 5. All other terms and conditions of the Subrecipient Agreement not otherwise amended remain in full force and effect. a Remainder of Page Left Intentionally Blank 2V Page 2 of 3 Date revised 7/1/2024 Docusign Envelope ID: 0800/881-04147C5A6B-ASB42SCABS3 M0010 IN WITNESS HEREOF, by signature below, the Parties agree to abide by the terms, conditions, and provisions of Commerce Agreement Number M0010, as amended. This Amendment is effective on the date the last Party signs this Amendment. TOWN OF SNEADS, FLORIDA FLORIDA DEPARTMENT OF COMMERCE SIGNED: SIGNED: mAil A MIKE WEEKS J. ALEX KELLY COUNCIL PRESIDENT SECRETARY DATE: DATE: Approved as to form and legal sufficiency, subject only to full and proper execution by the Parties. OFFICE OF GENERAL COUNSEL FLORIDA DEPARTMENT OF COMMERCE By: Approved Date: Page 3 of 3 Date revised 7/1/2024 Feburary 11, 2025 DHM MELVIN ENGINEERING Mr. Mike Weeks, President Town of Sneads Council 2028 3rd Avenue Sneads, Florida 32460 RE: Summary of Bid Results Town of Sneads CDBG-DR Wastewater Improvements - Ph. #1 Florida Commerce Grant Agreement #M0110 Mr. Weeks, The Town of Sneads published bid notices for the aboved referenced project on November 20, 2024 in the Panama City News Herald. On January 29, 2025, shortly after 3:00 PM CST, bids were opened and read aloud in the Town of Sneads Council Chambers. A total of four (4) bids were received for the project and are summerized in the following sections. The scope ofwork involves the first phase ofi improvements to the Town's wastewater system and consists of construction of a new 12-inch sewer force main from Lift Station #2 to the Sneads Wastewater Treatment Plant, improvements at LS2 include new submersible pumps, control panel, SCADA system, permanent emergency bypass pump. The project also will relocate the existing emergency generator at LS #2 to the town's potable water well site and install an upgraded security gate at the WWTP as required by FDEP. It is noted that the project is 100% funded under the grant agreement with Florida Commerce (M0110). The current construction funding available from this grant is $3,020,337.50. A total of four (4) bids were received which are summarized in Table #1 below. It is noted that alternative pipe material and deductions for alternative equipment were included in the bid documents as potential cost savings measures. The bid totals below reflect the lowest bids and note if the bid amount reflects the alternative pipe material or equipment: Table 1: Summery ofLow Bids Difference from Rank Bidder Bid Amount Low Bid 1 L& K Contracting $1,556,022.00 4428 Lafayette St Marianna 2 ECSC, Inc. (PVC Pipe Alt) $1,845,728.06 ($289,706.06) Florida 32446 3 Monolith $1,893,689.61 ($337,667.61) 2541-1 Barrington Circle Tallahassee 4 GCUC (PVC Pipe Alt) $2,136,150.00 ($540,016.00) Florida 32308 Phone (850) 482-3045 Fax (850) 482-3957 melvinensg EA Iti is noted that in the in the bid submitted by L & K Contracting there were formatting and tabulation inconsistencies in the Attachment G - Bid Form. DHM reviewed these items and contacted L & K Contracting to request clarification. In the submitted bid, L & K Contracting proposed a lump sum of$1,556,562.00 for the project. Following clarifications, the actual lump sum is the above listed $1,556,022.00, which is $540.00 less and did not impact the bid rankings. This amount was confirmed with L&K Contracting via written correspondence. Based on a review of the bids, a request for supplemental information from L&K Contracting, and speaking with four references for L&K Contracting, it appears that they are duly qualified and capable of executing the work activities for this project. Iti is noted that one ofL&K Contracting's current projects, with Jackson County for Blue Spring Highway - Phase 1, is currently at 65% complete and 249 days over schedule according to the most recently avalible construction report for the weeks of 12/30/2024 - 01/05/2025 on Jackson County's website. It was specified in the bid documents in Section C-410 Attachement G that Town reserved the right to waive any informality and award each part in the bid based upon the Town's determination of best interest and best value. The Town may consider ability to perform, past performance, and location of contractors office in selecting a contractor. In addition, it stipulated that the contractor shall be on schedule with other projects currently under contract with the Town and others. Consequently, the Town has three options in proceed with the bids received from the project: Option #1: Proceed with awarding to L&K Contracting in the amount of$1,556,022.00, contingent on approval from Florida Commerce, as the low bidder and waive the requirement for being on schedule with all other projects Option #2: Reject L&K Contractings bid on the basis on not being on schedule with all projects and award to ECSC, Inc. in the amount of$1,845,728.06, contingent on approval from Florida Commerce, as the lowest qualified bidder. Option #3: Reject all bids and rebid the project. Should the Town wish to proceed with Option #1 or Option #2, we would request the Town approved the Town Manager, Mr. Bill Rentz, to sign a Notice of Award contigent upon approval from Florida Commerce. Ifyou have any questions or: require additional information, please do not hesitate to call our office. Sincerely, Su - - - Brent E. Melvin, P.E. Project Manager Page 2 of2 SNEADS CARLISLE ROSE GARDEN CLUB C/O 3486 River Rd. Sneads, FL 32460 February 4, 2025 Town of Sneads P. O. Box 159 Sneads, FL 32460 Attn: Town Council Re: DISTRICT 2 FFGC SPRING MEETING (FFGC: Florida Federation of Garden Clubs) The Sneads Carlisle Rose Garden Club will be hosting the District 2 FFGC Spring Meeting on Wed., May 14, 2025 at the First Baptist Church of Sneads. Representation from the seven (7) clubs in District 2 will be in attendance. Per this letter, Sneads Club is requesting a donation from the Town of Sneads, to help offset expenses. Morning refreshments and lunch will be served. At this time the Club is preparing for 60 people. In 2022 the Town gave a donation to the Club to host the Fall meeting. Your review and consideration again will be greatly appreciated. BLOOM WHEREVER YOU ARE PLANTED, Kaye Brown, President Contact: (850-209-4734) Email: superkitty750yahoo.com Attention town council: My name is Abdulla Atef and I currently own 2004 River Road in the town of Sneads FL. am asking for a request of waiver fori the current ordinance. currently have over a half an acre and I am requesting to put a 24X48 mobile home on the property. The current home faces River Road and only takes up a small portion of the property. The Mobile home will have an Old Spanish Trail address. I am requesting thatl would be allowed to put the second dwelling on the property. I have attached the property appraiser picture for your convince. appreciate your time in considering this matter. Any questions feel free to reach out O my personally. Thank you Abdulla Atef 850-570-4706 Dh - 1-14-25 28-4N-07 0000 A 7/ 6000 doo4 River Rd Sne40 EXhIbEA 174 a 34 hI Exitent dwelling 12 1 26 12 a11 DElVe WAY 50 EU a ENtrike 48 84 - Eg 24x48 74 V - - 90 10' aldspRSh7A RESOLUTION NO. 25-02 A RESOLUTION OF THE TOWN OF SNEADS, FLORIDA TOWN COUNCIL APPROVING SUBMITTAL OF APPLIÇATION TO THE FLORIDA DEPARTMENT OF TRANSPORTATION, MUNICIPAL SMALL COUNTY OUTREACH PROGRAM (MSCOP). WHEREAS, The Town of Sneads owns and maintains roads and associated rights-of-way within its jurisdiction; and WHEREAS, The Town of Sneads is designated as a Rural Area of Opportunity under Section 288.0656(7)(a), Florida Statues. As a small, disadvantaged Town, adequately addressing the significant, existing unimproved and deteriorated road conditions places a financial hardship on the Town and its' citizens; and WHEREAS, this funding shortfall creates a negative impact on both public and private development, creates a potential threat to public safety and threatens to negatively affect the economic sustainability of the Town of Sneads; and WHEREAS; Florida Statutes provides funding to assist small town governments in resurtacing or reconstructing municipal roads. NOW, THEREFORE BE IT RESOLVED by the Sneads Town Council that the proposed candidate project to improve Pope Street from River Road to Cemetery Avenue (approximately 0.5 miles) has been presented to the public and the Town Council and it is hereby endorsed as a high priority infrastructure project which the Town will continue to maintain, once developed. The Town appreciates the opportunity and hereby approves submitting an application for state funding on the above-mentioned project. PASSED AND. ADOPTED 11th, of February 2025. ATTEST: TOWN OF SNEADS TOWN COUNCIL Ss PuE Metelike Sherri Griffin; Town Clerk Mike Weeks, Council President RESOLUTION NO. 25-03 A RESOLUTION OF THE TOWN COUNCIL, TOWN OF SNEADS, FLORIDA, AUTHORIZING THE INTERIM TOWN CLERK TO SIGN DOCUMENTS RELATED TO ITEMS THAT HAVE BEEN APPROVED BY THE TOWN COUNCIL FOR THE ROUTINE OPERATION OF THE TOWN'S BUSINESS WHEREAS the Town of Sneads, by Charter, appoints the position of Town Clerk for the efficient and expeditious administration and finances of the Town's affairs; and WHEREAS, the Town Clerk is the chief financial officer of the Town government, and as such is responsible to the Town Council for the proper financials of all business affairs of the Town. THEREFORE, BE IT RESOLVED, that the Town Council authorizes the Interim Town Clerk to sign checks, letters of intent, letters ofinquiry, notices, permit documents, bid documents, and contract documents related to items that have been approved by the Town Council for the routine operation ofthe Town's business. Be it further resolved that in the absence of the Town Clerk this signature authority shall transfer to the Interim Town Clerk. APPROVED, this day of February 11, 2025, by the Town Council of the Town of Sneads, Florida. TOWN OF SNEADS mbwal Mike Weeks, Town Council President ATTEST Cai Pr Sherri Griffin Town Clerk WIN Town of Sneads PO Drawer 159 Sneads, Florida 32460 PH (850) 593-6636 Fax (850)593-5079 EADS € Email: Sneadsmgr@sneadsfl.com February 2025 Managers Notes 1. Moving forward with Danielle Guy getting the necessary approval to sign checks, payroll etc., in Sherri's absence. 2. I1 received very positive news from the Corps of Engineers regarding the long-term lease for the Town for the southern part ofLake Seminole Park. Waiting for notice from the Corps to begin cleanup while lease is being completed. 3. Construction ongoing for lift station #4 and roads in the Town. Joseph Street is close to being paved and major prep work is taking place on Church Street. 4. Bids received for the wastewater project which includes a new force main from Lift Station #2 to wastewater plant. The low bidder was L. & K Construction. 5. Pre-Construction meeting set for Gloster Park on February 13, 2025, at 10:00 a.m. Playground equipment and outdoor table units have been ordered and are being shipped for Dodson Park. 6. Florida Commerce grant approved for $84,500.00 for new wellhead at water tower, new electrical panel and alcove for chemical/chlorine storage. Work begins next week. 7. Working with our local bank for individual bridge loans for several grants that must be paid upfront and reimbursed when completed. Two are completed and the next one is for purchasing a new backhoe. We should be purchasing the backhoe no later than next week, with a new dump truck to follow. 8. The Towne recently applied for a grant through Florida Agriculture Dept. for money to upgrade lift station #3 and energy efficient vehicle for the wastewater plants' use. 9. Beautification grant from FDOT for $118,000 awarded to the Town. Planning stage for how/where best to use it. 10. The Town will advertise for Deputy Clerk position in the coming days SO cross training can take place prior to Sherri Griffins retirement in June. 11. The Town is applying again for the FDOT MSCOP grant to pave Pope Street with Travis Howell ofA Alday/Howell Engineering Firm. 12. Requesting legislative appropriation for the ball field lights and Pope Street resurfacing in case MSCOP denied again TOWN OF SNEADS POLICE ACTIVITY LOG JANUARY10TH TO February 11, 2025 HEAD TO: THE TOWN COUNCIL FROM: THE OFFICE OF CHIEF TYLER WEEKS THE SNEADS POLICE DEPARTMENT PRODUCED THE FOLLOWING STATISTICS FOR THE MONTH 1.46 TRAFFIC STOPS 2.26 AGENCY ASSISTS: 1 OF WHICH LEAD TO THE ARREST OF 3 BURGLARY SUSPECTS WITH THE AID OF OFFICER RICHIE REED 3.3 BATTERYASSAULT CASES 4. 2 THEFT/LARCENY CASES 5.3 WEAPONS CALLS 6. 1 SHOOTING INCIDENT 7. 12 TRAFFIC ACCIDENTS 8. 4 ALARMS 9.5 ANIMAL COMPLAINTS 10.24 SUSPICIOUS INCIDENTS 11. 4 ARRESTS 12. 2 NARCOTIC VIOLATIONS 13. 2 TRESPASSING COMPLAINTS 14. 2 FUNERAL ESCORTS 15. 3 911 HANGUPS 16. 3 K-9 DEPLOYMENTS