MAYOR CITY OF CALLAWAY BOARD OF COMMISSIONERS PAMN HENDERSON TUESDAY, APRIL 22, 2025 6:00 P.M. COMMISSIONERS CALLAWAY. ARTS & CONFERENCE CENTER Scorr DAVIS 500 CALLAWAY PARK WAY DAVID GRIGGS CALLAWAY, FL 32404 BOB PELLETIER KENNETHAYERS.R. ELORIDE KEVIN OBOS, CITYA ATTORNEY KEITH "EDDIE" COOK, CITYMANAGER ASHLEY ROBYCK, CITYCLERK REGULAR MEETING AGENDA CALL TO ORDER INVOCATION & PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda. PUBLIC PARTICIPATION Speakers must come to the podium to be heard. Public Participation will be heard at the end of Commission discussion. for each item and at the end of the meeting for non-agenda items. Comments are limited to three (3) minutes. APPROVAL OF MINUTES April 3, 2025 Commission Workshop April 8, 2025 Regular Meeting Financial Statements March 2025 PUBLIC HEARING 1. Ordinance 1120 Rezoning Parcels- 24379-000-000, 24380-000-000 2. Ordinance 1121 Rezoning- 325 Camellia Ave REGULAR AGENDA 3. Resolution 25-04 Recreational Facility Fee Changes 4. Resolution 25-05 CDBG- Small Cities Program Application 5. Bid Award CM2025-03 Beacon Point Plaza- N. Outparcel 6. Surplus Equipment Leisure Services COMMISSIONSTAFF COMMENTS ANNOUNCEMENTS All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way, Callaway, FL, unless otherwise noted. May 6, 2025 Planning Board Meeting (Potential) 6:00 p.m. May 13, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION ADJOURNMENT NlyPoayuk Ashley Robyck City Clerk PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Callaway's City Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850) 871- 6000 at least five calendar days prior to the meeting. Ifyou are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at 1-800-955-8770 (Voice) or 1-800-955-7661 (TDD). CITY OF CALLAWAY BOARD OF COMMISSIONERS COMMISSION WORKSHOP MINUTES APRIL 3, 2025 - 10:00 A.M. The Callaway Commission met in workshop session with Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners Bob Pelletier and Kenneth Ayers in attendance. Scott Davis was in attendance by phone. Also present were Eddie Cook, City Manager; and Ashley Robyck, City Clerk. The workshop was called to order by Mayor Henderson, followed by an invocation and the Pledge of Allegiance. REGULAR AGENDA Item #1- Ordinance 1114- LDR Amendment- Recreational Equipment Storage- Discussion only City Manager Cook advised that staff met with concerns. Points of discussion were: 1. The term "lot" should be changed to "Parcel" - Parcels can contain multiple lots and part oflots. Addresses are given to parcels and not lots. Lots are used in the legal descriptions. 2. Recreational vehicles should not be stored on vacant separate parcels. 3. Property Appraiser can combine or split lots with approval from city staff. 4. Addresses are not to be considered for this ordinance. Just because someone has more land, they do not get to store more recreational vehicles. 5. This ordinance does regulate the back yard behind a fence. You can NOT put a fence or storage building on a vacant parcel without a main structure. Parcels should be combined, and a fence can be put up for storage behind it. Fence installation shall follow all city regulations. 6. Sheriff's office concerns. 7. Ift the vehicle is behind a fence, it is considered out of sight. Commissioner Pelletier asked to discuss sizes of the motorhomes and whether or not that should be regulated or restricted. City Manager Cook addressed. He also agrees with the way the ordinance is worded now. Mayor Henderson also advised she agrees with the changes to the wording. She also asked about trailers attached to a truck in a driveway that also has a boat. City Manager Cook and City Attorney Obos advised. Commissioner Ayers asked for clarification on Section B #6. City Manager Cook addressed. Commissioner Griggs spoke on sizes of the vehicles and not allowing in the right of way. Discussion ensued regarding a property on Singleton Circle and owner who sometimes works on the property and stays in a recreational vehicle. City of Callaway Budget Workshop Minutes - April 3, 2025 Page 1 Commissioner Ayers advised that he is also happy with the way the ordinance is reworded. PUBLIC PARTICIPATION Mayor Henderson called for Public Participation; Anonymous, commented on the vision triangle and whether it is new and where the illustration in the ordinance came from and clarification on Code Enforcement"' s discretion. Commissioner Griggs Mayor Henderson, and City Attorney Obos addressed the vision triangle and City Manager Cook addressed code enforcement discretion. Billy Hall, 504 Camellia Ave, asked if there is a way to help when someone has an issue and stated that City Manager Cook answered in his previous statements. Jeffery Carnahan, 7752 Shadow Bay Drive, asked about splitting parcels after combining and being given wrong information previously. He also asked about clarifying having a trailer hooked up to the truck and enforcing ordinances regarding blocking the right of way. City Manager Cook advised. Discussion ensued regarding having a boat or trailer hooked up to a vehicle and whether that is considered storage. ADJOURNMENT There being no further discussion, the workshop adjourned at 11:08 a.m. Pamn Henderson, Mayor Attest: Ashley Robyck, City Clerk City of Callaway Budget Workshop Minutes April 3, 2025 Page 2 CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES APRIL 8, 2025- 6:00 P.M. The City of Callaway Commission met in a Regular Session on March 11, 2025. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners, Scott Davis, Bob Pelletier, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager, Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; and David Joyner, Fire Chief. The meeting was called to order by Mayor Henderson, followed by Invocation, the Pledge of Allegiance and roll call. PRESENTATION Wade Sansbury, with Mauldin & Jenkins reviewed the financial audit for FY2024. Deputy Kip McKenzie reviewed the BCSO statistics for the month of March. MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda. City Manager Cook asked to add agenda item #11- Bid Award- CM2024-09 Hugh Thomas N. Extension. Motion: Motion made by Commissioner Pelletier and seconded by Commissioner Griggs to add agenda item #11- Bid Award- CM2024-09 Hugh Thomas N. Extension. Motion carried unanimously. APPROVAL OF MINUTES March 25, 2025 Regular Meeting Motion: Motion made by Commissioner Davis and seconded by Commissioner Griggs to approve the minutes of March 25, 2025. Motion carried unanimously. PUBLIC HEARING Ordinance 1114- Land Development Regulation (LDR) Amendment- Recreational Equipment Storage City Attorney Obos read Ordinance 1114 as follows: AN ORDINANCE OF THE CITY OF CALLAWAY, FLORIDA, AMENDING CITY'S LAND DEVELOPMENT REGULATIONS TO MODIFY THE. PARKING STANDARDS FOR MAJOR RECREATIONAL EQUIPMENT ON RESIDENTIAL PROPERTY; DEFINING MAJOR RECREATIONAL EQUIPMENT; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. City of Callaway Regular Meeting Minutes April 8, 2025 Page 1 City Manager Cook advised that the changes requested in the Special Workshop were added and that a trailer connected to a truck is still considered storage and included in the one vehicle allowed. Mayor Henderson called for Public Participation, Ron Shaner, 5711 Kevin Circle, advised that he is not in agreeance and does not believe that the majority of citizens would like this change. Dave Raggio 6939 Hugh Drive, requests that there is a change in the number of vehicles allowed and what defines the back yard and side yard and asked about being on a private road. Mayor Henderson and City Manager Cook addressed. Anonymous, advised that he understands some people's concerns about being in the front yard but not everyone has the ability to put their equipment in the back yard. Jeff Carnahan, 7724 Shadow Bay Drive, advised that he does not agree with Mr. Shaner's comment and that he has spoken with his neighbors who are okay with his motorhome in the front. Paul Bohac, 7010 Mike Lane, stated he is in a quandary regarding the number of recreational vehicles allowed due to what he has. Mayor Henderson addressed. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the final reading of Ordinance 1114. The motion carried unanimously upon roll-call vote. Ordinance 1115- City Election Dates City Attorney Obos read Ordinance 1115 as follows: AN ORDINANCE OF THE CITY OF CALLAWAY, FLORIDA, AMENDING SECTION 4.02 OF THE CITY'S CHARTER RELATED TO THE CONDUCT OF MUNICIPAL ELECTIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; SCRIVENERS ERRORS; LIBERAL INTERPRETATION: MODIFICATIONS: CODIFICATION; EFFECT ON EXISTING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Henderson advised that this will change our elections to November. Commissioner Pelletier asked if we would need to do an administrative change to the charter. City Attorney Obos advised that this is a change to the charter and that election dates are exempt from the referendum requirement. Mayor Henderson calledfor Public Participation, there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Pelletier/Davis to approve the final reading of Ordinance 1115. The motion carried unanimously upon roll-call vote. City of Callaway Regular Meeting Minutes - April 8, 2025 Page 2 Ordinance 1116- Voluntary Annexation- 760 North Fox Avenue City Attorney Obos read Ordinance 1116 as follows: AN ORDINANCE ANNEXING THE FOLLOWING UNINCORPORATED AREA OF BAY COUNTY, WHICH IS CONTIGUOUS TO THE CITY OF CALLAWAY, FLORIDA UPON PETITION OF THE OWNER OF SAID PROPERTY: PROPERTY CONTAINING APPROXIMATELY 8.47 ACRES AND LOCATED AT 760 NORTH FOX AVENUE, PROPERTY ID 06006-030-000, AS MORE PARTICULARLY DESCRIBED IN THE ORDINANCE; REDEFINING THE BOUNDARY LINES OF THE CITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON PASSAGE. Commissioner Griggs asked if they are still committed to a recreational area. City Manager Cook addressed. Mayor Henderson called for Public Participation, there was none. Motion: Motion made by Commissioner Davis and seconded by Commissioner Griggs to approve the final reading ofOrdinance 1116. The motion carried unanimously upon roll call vote. Ordinance 1117- Small Scale Comprehensive Plan Update- 760 N. Fox Ave City Attorney Obos read the ordinance as follows: AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF CALLAWAY, ACTING UPON THE APPLICATION OF INSITE LAND DEVELOPMENT FGI INC, DESIGNATING FOR HIGH DENSITY RESIDENTIAL FOTURE LAND USE A CERTAIN PARCEL OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY 8.47 MORE OR LESS ACRES; SAID PARCEL IS LOCATED AT 760 NORTH FOX AVE, CALLAWAY, FLORIDA, PARCEL ID 06006-030- 000, AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; AMENDING THE CITY'S FUTURE LAND USE MAP FOR HIGH DENSITY RESIDENTIAL DESIGNATION FOR THE PARCEL; REPEALING ORDINANCES OR PARTS OF ORDINANCE IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT AS PROVIDED BY LAW. Mayor Henderson called for Public Participation, there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Davis to approve the final reading of Ordinance 1117. The motion carried unanimously upon roll call vote. City of Callaway Regular Meeting Minutes - April 8, 2025 Page 3 Ordinance 1118- Rezoning- 760 N. Fox Ave City Attorney Obos read the ordinance as follows: AN ORDINANCE REZONING FROM BAY COUNTY R-2 DEPLEX/ MANUFACTURED HOUSING TO PLANNED DEVELOPMENT A CERTAIN PARCEL OF LAND LYING WITHINTHE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY847 MORE OR LESS ACRES; SAID PARCEL IS LOCATED AT 760 NORTH FOX AVENUE, CALLAWAY, FLORIDA, PARCEL ID 06006-030-000; ALL AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE. Mayor Henderson called for Public Participation, there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Davis to approve the final reading of Ordinance 1118. The motion carried unanimously upon roll call vote. REGULAR AGENDA Ordinance 1120- Rezoning Parcel ID's 24379-000-000 & 24380-000-000 City Attorney Obos read the ordinance as follows: AN ORDINANCE REZONING FROM R-8 RESIDENTIAL SINGLE FAMILY AND R-6M RESIDENTIAL SINGLE FAMILY MOBILE HOMES ALLOWED, TO R-6 RESIDENTIAL SINGLE FAMILY CERTAIN PARCELS OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY 7.213 MORE OR LESS ACRES; SAID PARCELS ARE LOCATED ON SENECA AVENUE, CALLAWAY, FLORIDA, PARCEL IDS 24379-000-000 & 24380-000-000; ALL. AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE. City Manager Cook advised that this is across from Brittany Woods and they are currently two different zonings. One is R-8 and one is R-6m and they are trying to rezone both to R-6. Commissioner Pelletier advised that the original ordinance stated to change to R-6M. City Attorney Obos addressed, and this has been corrected. Mayor Henderson calledj for Public Participation, Sean McNeil with McNeil & Carrol Engineering, clarified the requested change is to go from R-8 to R-6 and R-6M to R-6 to be consistent with the neighborhood. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the first reading of Ordinance 1120. The motion carried unanimously upon roll call vote. City of Callaway Regular Meeting Minutes - April 8, 2025 Page 4 Ordinance 1121- Rezoning property behind on Camellia Ave, Parcel ID 24418-050-010 City Attorney Obos read the Ordinance as follows: AN ORDINANCE REZONING FROM R-6M RESIDENTIAL SINGLE FAMILY, MOBILE HOMES ALLOWED, TO RESIDENTIAL MULTI FAMILY MEDIUM DENSITY, A CERTAIN PARCEL OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY 0.33 MORE OR LESS ACRES; SAID PARCEL IS LOCATED ON CAMELLIA AVENUE, CALLAWAY, FLORIDA, PARCEL ID 24418-050-010; ALL AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE. City Manager Cook advised that the property owner has submitted a rezoning request and that Planning staff, and the Planning Board have recommended approval. He also advised that there have been questions regarding how many houses they plan to build but until a development order is submitted, we do not know. Mayor Henderson advised that the application states to build three houses. City Manager Cook agreed but advised that does not fit into the Medium Density zoning. Commissioner Griggs reviewed the LDR regulations and requirements under this zoning and difficulties the property owner may face. Commissioner Pelletier advised that we have discussed this property before and it is up to the owner to abide by the land development regulations. Mayor Henderson called for Public Participation, there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Ayers to approve the first reading of Ordinance 1121. The motion carried unanimously upon roll call vote. Discussion- Fluoride Mayor Henderson advised that in Tallahassee, a County Commissioner asked about this. She read a draft of a letter to send to the County Commission. Commissioner Ayers advised that he is satisfied with the letter and spoke with other cities that advised that they are waiting on Callaway to take the lead. Discussion ensued. Commissioner Pelletier advised that he does not understand why the other cities would be waiting on Callaway to lead and believes we should also get feedback from the citizens. Commissioner Griggs advised that he would be in support of a letter advising the County that we support whatever decision they make but would not support one just asking them to remove fluoride. Discussion ensued. Mayor Henderson called for Public Participation, City of Callaway Regular Meeting Minutes - April 8, 2025 Page 5 Anna Pelletier, 7724 Shadow Bay Drive, asked why Callaway should take the lead on this and why this is on the agenda for the 3rd time and citizens are entitled to their own opinions. She also spoke on RFK Jr's opinion on this topic. Anonymous, asked everyone to be respectful of everyone' S opinion, advised he is against having fluoride in the water. Theresa Langston 6031 Lance Street, advised does not have an opinion either way and everyone has their own opinion, and everyone should be treated respectfully. Don Hennings, 431 Tanya Pass, stated that this shouldn't be brought up as we do not control the water. Advisory Board Appointment- Planning Board City Clerk Robyck advised that the Planning Board has one vacancy due to a resignation for the balance of an unexpired term ending December 31, 2026. She advised that there were four applications received as noted in the summary. Commissioner Ayers asked if the applicants were aware of1 tonight' S meeting. City Clerk Robyck advised they were all told they were welcome to attend, and the decision would be made tonight. Commissioner Griggs advised not a lot of people understand as a commissioner how much personal opinion can be brought forward and the same applies for the Planning Board. The goal is to meet the demand for growth. He spoke on prior encounters with Mrs. Langston and her willingness to take his advice to attend meetings and be involved. Commissioner Pelletier agreed and stated that it is important to attend meetings. Commissioner Ayers asked ifi it was too late to table this item. City Attorney Obos addressed. Mayor Henderson called for Public Participation, Theresa Langston 6031 Lance Streets stated that she does not recall seeing the other applicants at meetings and if applying for a position, you should not have to be told to attend meetings. Deputy McKenzie advised that it speaks loudly when applicants show up to speak for themselves. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Pelletier to appoint Theresa Hyatt-Langston to the Planning Board for the remainder of the unexpired term. The motion carried 4-1 with Commissioner Ayers voting in opp. Bid Award- PW2024-16 Lift Station Rehabilitation- Phase 1 City Clerk Robyck advised staff issued an Invitation to Bid on Wednesday, February 12, 2025 with a closing date of Friday, March 21, 2025. Four bids were received and Staff recommendation is to approve award to Mainline Construction, LLC in the not-to-exceed amount of $2,174,001.55 contingent on state approval. City of Callaway Regular Meeting Minutes April 8, 2025 Page 6 Commissioner Davis asked if they have done state work before. City Manager Cook addressed. Discussion ensued. City Manager Cook reviewed the plan for the rehabilitation of the remainder of the lift stations. Discussion ensued regarding the time frame for the grant. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the award to Mainline Construction in the not-to-exceed amount of $2,1 174,001.55 contingent on state approval. The motion carried unanimously. Bid Award- CM2024-09 Hugh Thomas N. Extension City Clerk Robyck advised Staff issued an Invitation to Bid on Wednesday, February 26, 2025, with a closing date of Friday, March 28, 2025. Seven bids were received, and staff recommendation is to approve award to Roberts & Roberts in the not-to-exceed amount of $2,131,420.70 contingent on state approval. City Manager Cook advised of the process with state approvals. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Pelletier to approve the award to Roberts & Roberts Inc in the not-to-exceed amount of$2,1 131,420.70 contingent on state approval. The motion carried unanimously. COMMISSION/STAFF COMMENTS = The following were points of discussion: Pamn Henderson, Mayor Events attended Callaway Elementary STEAM Grant Election to the NWFL League of Cities board April 17 FDOT Meeting regarding the Dupont Bridge replacement David Griggs, Commissioner, Ward II Dupont Bridge project meeting Bob Pelletier, Commissioner, Ward III Update on Water Sewer Study. Update on New meters and tower Kenneth Ayers, Commissioner, Ward IV Would like to speak with City Attorney regarding term limits Events attended Meeting with City Manager City of Callaway Regular Meeting Minutes - April 8, 2025 Page 7 Eddie Cook, City Manager Street department commendation Berthe Bridge update Boat Race Road project update Roundabout project update Cemetery fence bid update Gore Park Community Center update Hugh Thomas N. Extension LAP projects updates Lift Station rehabilitation Tyndall Median project Veterans Park fence update Cherry Street update Berthe Spillway update Ashley Robyck, City Clerk Beacon Point project update ANNOUNCEMENTS Mayor Henderson read the announcements as follows: April 12, 2025 BCSO Kite Day 10:00 a.m. April 15, 2025 Planning Board Meeting 6:00 p.m. April 22, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION Anna Pelletier, 7724 Shadow Bay Drive, agrees with moving the elections to November and asked commission about whether or not they have been in jail. Ron Shaner 5711 Kevin Cir, asked about franchise fees from garbage haulers, stated that RV storage lots will be going out of business, and commented on fluoride. Anonymous. commented on the RV storage, his criminal history and background checks. Theresa Langston, 6031 Lance Street, asked if the TECO contract includes anything about holding up progress, demand letter, red light at Bob Little and Cherry Street, and disagrees with inspecting garbage haulers vehicles. ADJOURNMENT There being no further business, the meeting was adjourned at 8:20 p.m. Attest: Pamn Henderson, Mayor Ashley Robyck, City Clerk City of Callaway Regular Meeting Minutes April 8, 2025 Page 8 OF 6 FR FLORIDE Financial Statements Unaudited For Period Ended March 31, 2025 CITY OF CALLAWAY Fiscal Year 2025 BUDOETIN-SRIEF as of March 31, 2035 so.0 % of1 Tear Elapsed YTD-Citywide Expense Allocation Community Redevelopment Fund Budget Year-to-Date % Non- Operatingansfers, 2.6% 0.0% Revenues & Trfrs In 2,565,711 1,143,791 0.0% Expenditures 3,184,707 168,712 5.3% Personnel Principal Svc, 30.9% Debt Pmts, Incr (Decr) to Fund Balance (618,996) 975,079 Disaster 0.0% Recovery, 0.1% Debt Service Fund Capital, Budget Year-to-Date % 25.4% Transfers In 0.0% Operating, Debt Service Pmts. 0.0% 41.0% Incr / (Decr) to Fund Balance Capital Projects Fund General Fund Revenues Budget Year-to-Date % Revenues Budget Year-to-Date % Revenues & Trfrs In 20,582,973 1,150,142 5.6% Ad valorem Taxes 2,414,572 1,886,352 78.1% 1/2 Cent Infrasturcture Tax 2,044,744 943,833 46.2% Other Taxes 2,230,749 1,196,203 53.6% Permits, Fees, & Licenses 1,482,474 787,319 53.1% Total Revenues and Trans In 22,627,717 2,093,976 9.3% Grants & Shared Revenue** 5,650,737 1,129,135 20.0% FEMA Public Assistance 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 123,500 47.0% Expenditures 26,721,570 2,076,467 7.8% Judgements, Fines, & Forfeits 51,500 33,282 64.6% Interest & Other Earnings 496,700 215,369 43.4% Incr (Decr) to Fund Balance (4,093,853) 17,509 Rents & Royalties 79,796 34,705 43.5% Sales of Fixed Assets 2,795 2,796 0.0% Contributions & Donations 900 317 0.0% Miscellaneous Revenue 114,504 31,374 27.4% Water Fund Transfers In 1,245,899 0.0% Budget Year-to-D Date % Total Revenues $ 14,065,789 $ 5,440,350 38.7% Revenues & Trfrs In 4,350,859 1,964,572 45.2% General Fund Expenditures Expenses & Trfrs Out 4,054,455 1,615,639 39.8% Expenditures Budget Year-to-Date % Incr (Decr) to Net Assets 296,404 348,933 Executive (Commission) 56,550 27,926 49.4% City Manager 251,630 123,097 48.9% Finance 447,380 249,445 55.8% Sewer Fund Legal 58,500 28,235 48.3% Budget Year-to-Date % Code Enforcement 426,391 184,614 43.3% Information' Technology 95,907 46,621 48.6% Revenues & Trfrs In 6,935,644 2,927,255 42.2% City Clerk 158,688 71,107 44.8% Expenses & Trfrs Out 6,855,169 1,980,752 28.9% Elections 0.0% General Government 3,396,623 407,203 12.0% Incrl (Decr) to Net Assets 80,475 946,503 Human Resources 96,311 44,334 46.0% Law Enforcement 2,656,718 1,328,359 50.0% Fire Department 2,415,666 1,191,652 49.3% Solid Waste Fund Emergency & Disaster Relief 148,606 9,374 6.3% Budget Year-to-Date % Utility Billing 0.0% Streets 1,338,897 622,178 46.5% Maintenance Shop 295,145 141,994 48.1% Revenues 1,118,968 578,864 51.7% Leisure Services 2,177,690 1,040,334 47.8% Expenses & Trfrs Out 833,599 260,008 31.2% Cost Allocation Transfers (862,966) (431,484) 50.0% Interest Expense 0.0% Transfers/Payments 896,859 0.0% Total Expenditures $ 14,054,595 $ 5,084,996 36.2% Incr (Decr) to Net Assets 285,369 318,856 General Fund Increase/Decrease to Fund Balance Citywide Increasa/Decreasot tof FundBalance NetAssets Budget Year-to-Date Budget Year-to-Date Incr/( (Decr) to Fund Incr (Decr) to Fund Balance 11,194 355,354 Balance/Net. Assets (4,039,407) 2,962,235 CITY OF CALLAWAY Fiscal Year 2025 BUDOET-INAERIEF Quarterly Summary as of February 28, 2025 5o.0 % of the Year Elapsed General Fund Revenues Revenues Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Ad valorem Taxes $ 2,414,572 $ 1,725,548 $ 160,804 $ $ $ 1,886,352 $ 528,220 78.1% Other Taxes 2,230,749 624,330 571,873 1,196,203 1,034,546 53.6% Permits, Fees, & Licenses 1,482,474 387,077 400,241 787,319 695,155 53.1% Grants & Shared Revenue** 5,650,737 607,045 522,090 1,129,135 4,521,602 20.0% FEMAI Public Assistance 32,561 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 68,432 55,067 123,500 139,102 47.0% Judgements, Fines, & Forfeits 51,500 22,683 10,598 33,282 18,218 64.6% Interest & Other Earnings 496,700 109,099 106,270 215,369 281,331 43.4% Rents & Royalties 79,796 13,941 20,764 34,705 45,091 43.5% Sales of Fixed Assets 0.0% Sales of Scrap 2,795 2,796 2,796 (1) 100.0% Contributions & Donations 900 316 U 317 583 0.0% Miscellaneous Revenue 114,504 9,117 22,257 31,374 83,130 27.4% Transfers in 1,245,899 1,245,899 0.0% Total Revenues $ 14,065,789 $ 3,570,386 $ 1,869,964 $ $ $ 5,440,350 $ 8,625,439 38.7% General Fund Expenditures Expenditures Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Executive (Commission) $ 56,550 $ 14,344 $ 13,582 $ $ $ 27,926 $ 28,624 49.4% City Manager 251,630 57,785 65,312 123,097 128,533 48.9% Finance 447,380 80,805 168,640 249,445 197,935 55.8% Legal 58,500 13,100 15,135 28,235 30,265 48.3% Code Enforcement 426,391 89,304 95,310 184,614 241,777 43.3% Information Technology 95,907 25,377 21,244 46,621 49,286 48.6% City Clerk 158,688 33,507 37,600 71,107 87,581 44.8% Elections 0.0% General Government 3,396,623 221,879 185,324 407,203 2,989,420 12.0% Human Resources 96,311 20,671 23,663 44,334 51,977 46.0% Law Enforcement 2,656,718 664,180 664,180 1,328,359 1,328,359 50.0% Fire Department 2,415,666 553,779 637,873 1,191,652 1,224,014 49.3% Emergency & Disaster Relief 148,606 4,214 5,160 9,374 139,232 0.0% Utility Billing 9 9 (9) 0.0% Streets 1,338,897 321,043 301,135 622,178 716,719 46.5% Maintenance Shop 295,145 66,685 75,309 141,994 153,151 48.1% Leisure Services 2,177,690 403,116 637,218 1,040,334 1,137,356 47.8% Cost Allocation Transfers (862,966) (215,742) (215,742) (431,484) (431,482) 50.0% Interest Expense 0.0% Transfers & Loan Payments 896,859 896,859 0.0% Total Expenditures $ 14,054,595 $ 2,354,047 $ 2,730,950 $ $ $ 5,084,996 $ 8,969,599 36.2% General Fund Increase/Decrease to Fund Balance Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incr I (Decr) to Fund Balance $ 11,194 $ 1,216,340 $ (860,986) $ 5 $ 355,354 $ (344,160) Community Redevelopment Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 2,565,711 1,143,791 1,143,791 1,421,920 0.0% Expenditures 3,184,707 86,375 82,337 168,712 3,015,995 5.3% Incrl (Decr) to Fund Balance $ (618,996) $ 1,057,416 $ (82,337) $ $ $ 975,079 $ (1,594,075) CITY OF CALLAWAY Fiscal Year 2025 BUDGETINERIEF Quarterly Summary as of February 28, 2025 5o.0 % o! the Year) Elapsed Capital Projects Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 20,582,973 1,150,142 1,150,142 19,432,831 5.6% 1/2 Cent Infrasturcture Tax 2,044,744 502,804 441,029 943,833 1,100,911 46.2% Total Revenues and' Trans In 22,627,717 502,804 1,591,172 2,093,976 20,533,741 9.3% Expenditures 26,721,570 87,168 1,989,298 2,076,467 24,645,103 7.8% Incr I (Decr) to Fund Balance $ (4,093,853) $ 415,636 $ (398,127) $ $ $ 17,509 $ (4,111,362) Water Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 3,826,885 978,471 833,150 1,811,621 2,015,264 47.3% Other Income 523,974 76,993 75,958 152,952 371,022 29.2% Total Revenues 4,350,859 1,055,464 909,108 1,964,572 2,386,287 45.2% Expenditures Salaries & Benefits 684,438 156,562 155,498 312,060 372,378 45.6% Contratual Services 38,800 8,557 8,085 16,642 22,158 42.9% Cost of Water 1,180,314 286,861 280,026 566,887 613,427 48.0% Other Expenditures 2,150,903 356,939 363,111 720,051 1,430,852 33.5% Total Expenditures 4,054,455 808,919 806,720 - 1,615,639 2,438,816 39.8% Incr (Decr) to Net Assets $ 296,404 $ 246,545 $ 102,388 $ $ $ 348,933 $ (52,529) Sewer Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 5,389,670 1,294,036 1,268,667 2,562,703 2,826,967 47.5% Other Income 1,545,974 200,117 164,435 364,552 1,181,422 23.6% Total Revenues 6,935,644 1,494,153 1,433,102 2,927,255 4,008,389 42.2% Expenditures Salaries & Benefits 601,633 115,519 145,169 260,688 340,945 43.3% Contratual Services 15,000 1,825 1,489 3,314 11,686 22.1% Cost of Treatment 2,331,955 493,181 459,576 952,757 1,379,198 40.9% Other Expenditures 3,906,581 380,273 383,720 763,993 3,142,588 19.6% Total Expenditures 6,855,169 990,798 989,954 1,980,752 4,874,417 28.9% Incr/ (Decr) to Net Assets $ 80,475 $ 503,354 $ 443,149 $ $ $ 946,503 $ (866,028) Solid Waste Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 1,065,895 267,814 267,128 534,942 530,953 50.2% Other Income 53,073 21,873 22,049 43,922 9,151 82.8% Total Revenues 1,118,968 289,687 289,177 578,864 540,104 51.7% Expenditures Salaries & Benefits 261,690 53,132 66,071 119,203 142,487 45.6% Contratual Services 128,211 740 1,166 1,906 126,305 1.5% Other Expenditures 443,698 66,715 72,184 138,899 304,799 31.3% Total Expenditures 833,599 120,587 139,421 260,008 858,960 31.2% Incr (Decr) to Net Assets $ 285,369 $ 169,100 $ 149,756 $ $ $ 318,856 $ (33,487) Citywide Increase/Decreaset tol Fund Balancel Net Assets Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incrl (Decr) to Fund Balance/Net Assets $ (4,039,407) $ 3,608,391 $ (646,156) $ $ $ 2,962,235 $ 7,001,642 City of Callaway Balance Sheet For Period Ended March 31, 2025 LORIP General CRA CIP Water Sewer Solid Waste Total Current Assets Cash & Cash Equivalents $ 7,035,293 $ 2,455,917 $ (1,179,580) $ 2,980,637 $ 10,890,622 $ 2,173,747 $ 24,356,635 Cash Restricted 3,072,201 6,956 2,582,204 1,391,179 7,052,540 Cash Infrastructure' Tax 8,901,187 8,901,187 Cash ARPA Restricted Investments 12,337 12,337 Investments Restricted 170,154 655,985 2,563,603 3,389,742 Receivables 5,933,497 1,875,851 469,129 1,783,112 89,639 10,151,229 Inventory 34,499 9,509 44,008 Prepaid Items 196,656 2,991 199,647 Other Current Assets 997,000 997,000 Total Current Assets: $ 16,454,637 $ 2,455,917 $ 9,604,415 $ 6,690,945 $ 17,625,517 $ 2,272,895 $ 55,104,325 Non Current Assets Capital Assets $ $ $ $ 8,830,252 $ 9,232,777 $ 243,003 $ 18,306,032 Other Noncurrent Assets 3,110,430 9,958,394 13,068,824 Deferred Outflow 121,821 87,015 52,209 261,045 Total Non Current Assets: $ $ $ $ 12,062,502 $ 19,278,186 $ 295,212 $ 31,635,901 Total Assets: 16,454,637 $ 2,455,917 $ 9,604,415 $ 18,753,448 S 36,903,703 $ 2,568,107 $ 86,740,226 Current Liabilities Payable $ 498,255 $ 50,180 $ 1,147,462 $ 75,841 $ 252,038 $ 12,415 $ 2,036,192 Unearned Revenue 5,478,646 2,156,866 7,635,512 Other Current Liability 13,720 1,645,819 890,500 2,550,039 Total Current Liabilities: $ 5,990,621 $ 50,180 $ 3,304,328 $ 1,721,661 $ 1,142,538 $ 12,415 $ 12,221,743 Non Current Liabilities Non-Current! Liability $ $ $ $ 6,773,274 $ 7,164,986 $ 172,182 $ 14,110,441 Deferred Inflow 36,956 26,397 15,839 79,192 Total Non Current Liabilities: $ $ $ $ 6,810,230 $ 7,191,383 $ 188,021 $ 14,189,633 Total Liabilities: $ 5,990,621 $ 50,180 $ 3,304,328 $ 8,531,890 $ 8,333,921 $ 200,436 $ 26,411,376 Fund Balance Fund Balance Unrestricted $ 6,891,331 $ $ $ 5,641,526 $ 20,998,866 $ 1,805,812 $ 35,337,534 Fund Balance Restricted 3,217,332 1,430,658 6,282,577 4,136,598 6,464,913 243,003 21,775,081 Total Liabilities and Fund $ 16,099,283 $ 1,480,838 $ 9,586,905 $ 18,310,014 $ 35,797,700 $ 2,249,251 $ 83,523,992 Retained Earnings: $ 355,354 $ 975,079 $ 17,509 $ 443,433 $ 1,106,003 $ 318,856 $ 3,216,235 Total Liabilities, Fund $ 16,454,637 $ 2,455,917 S 9,604,415 S 18,753,448 $ 36,903,703 $ 2,568,107 S 86,740,226 Cash and Investments Government Funds Enterprise. Funds Total Funds Unrestricted $ 8,323,967 40.7% $ 16,045,006 69.0% $ 24,368,973 55.7% Restricted s 12,150,498 59.3% $ 7,192,971 31.0% $ 19,343,470 44.3% Total $ 20,474,465 100.0% $ 23,237,977 100.0% $ 43,712,442 100.0% Unrestricted $ 8,323,967 $ 16,045,006 $ 24,368,973 17%1 Reservers $ 4,103,743 $ 1,996,348 $ 6,100,091 Net Available for Operations $ 4,220,224 $ 14,048,658 $ 18,268,882 City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Availabie Bud. Used Revenues and Sources of Funds Property and Other Taxes Ad Valorem Taxes $ 2,414,572 $ 36,783 $ 1,886,352 $ 528,220 $ $ 528,220 78.12% Local Option Fuel Tax 307,602 15,380 126,505 181,097 181,097 41.13% Pub Svc Utility Tx-Electricity 1,196,059 128,589 687,167 508,892 508,892 57.45% Pub Svc Utility Tax Water 310,877 22,341 150,365 160,512 160,512 48.37% Pub Svc Utility Tax Nat. Gas 65,063 7,141 35,248 29,815 29,815 54.18% Pub Svc Utility Tx-Bottled Gas 9,252 579 4,836 4,416 4,416 52.27% Communications Services Tax 322,624 30,065 176,732 145,892 145,892 54.78% Local Business License Tax 19,272 130 15,350 3,922 3,922 79.65% Subtotal $ 4,645,321 $ 241,007 $ 3,082,555 $ 1,562,766 $ $ 1,562,766 66.36% Permits, Fees and Licenses Building Permits $ 35,000 $ 2,374 $ 12,830 $ 22,170 $ $ 22,170 36.66% Electric Franchise! Fees 838,541 89,168 466,654 371,887 371,887 55.65% Gas Franchise Fees 62,697 7,672 33,907 28,790 28,790 54.08% Refuse Collection Permits 103,387 7,274 55,393 47,994 47,994 53.58% Stormwater Fees 106,766 8,936 53,442 53,324 53,324 50.06% Other Licenses & Permits 3,239 50 3,025 214 214 93.39% Comp Plan & LDR Permits 7,844 2,900 7,800 44 44 99.44% Impact Fees Transportation Res. 275,000 49,861 154,268 120,732 120,732 56.10% Impact Fees Transportation Comm. 50,000 50,000 50,000 0.00% Subtotal $ 1,482,474 $ 168,236 $ 787,319 S 695,155 > $ 695,155 53.11% Grants & Shared Revenues State and Federal Grants $ 3,000,053 $ $ $ 3,000,053 $ $ 3,000,053 0.00% FEMA Reimbursement PA 32,561 32,561 32,561 0.00% Triumph Grant 0.00% Loan Proceeds 0.00% MRS - Sales Tax Portion 697,788 50,756 314,608 383,180 383,180 45.09% MRS Motor Fuel Tax 152,136 11,092 68,619 83,517 83,517 45.10% Mobile Home License Tax 1,200 135 846 354 354 70.48% Alcoholic Beverage Lic. Tax 4,500 4,496 4 4 99.91% Local Gov't Half Cent Sales Tx 1,781,340 103,041 736,099 1,045,241 1,045,241 41.32% Firefighter Supplemental Comp 2,970 780 2,190 2,190 26.26% Motor Fuel Tax Refund 10,750 3,688 7,062 7,062 34.31% Subtotal $ 5,683,298 $ 165,025 $ 1,129,135 $ 4,554,163 $ $ 4,554,163 19.87% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 ORIPE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Charges for Services Certify, Copy, Research $ 50 $ $ $ 50 $ $ 50 0.00% Return Check Service Fees 6,100 480 2,420 3,680 3,680 39.67% Lien Search Fees 23,000 2,050 8,800 14,200 14,200 38.26% Fire Protection Services (Co.) 208,142 15,611 109,275 98,867 98,867 52.50% Collection ofl Bad Debt 8 (8) (8) 0.00% Penalties 2,500 190 1,345 1,155 1,155 53.81% Other Charges for Services 20,660 103 852 19,808 19,808 4.12% Forclosure Registrations 2,150 100 800 1,350 1,350 37.21% Subtotal $ 262,602 $ 18,534 $ 123,500 $ 139,102 $ $ 139,102 47.03% Other Revenues Judgements, Fines, & Forfeits $ 51,500 $ 1,140 $ 33,282 $ 18,218 $ $ 18,218 64.62% Interest & Dividends 496,700 32,994 215,369 281,331 281,331 43.36% Concession Stand Rent 3,600 3,600 3,600 0.00% A&CC Rental Fees 47,500 5,630 22,998 24,502 24,502 48.42% Sports Field Rental Fees 5,000 860 10,705 (5,705) (5,705) 214.10% Rec Complex Facility Rentals 1,000 210 540 460 460 54.00% Rents Other 22,696 462 22,234 22,234 2.04% Disposition of Fixed Assets 0.00% Sale of Scrap 2,795 2,796 (1) (1) 100.03% Donations Private Sources 400 400 400 0.00% Donations Veteran's Memorial Wall 0.00% Voluntary Park Fees Collected 500 0 317 183 183 63.34% Insurance Proceeds 0.00% Non-Res. Rec League Fee 940 3,005 (2,065) (2,065) 319.68% Other Misc. Revenue 113,564 4 28,369 85,195 85,195 24.98% Other Misc. Revenue Mowing 0.00% Gen Fund Over/Short 0.00% Subtotal $ 746,195 $ 40,839 $ 317,842 $ 428,353 $ $ 428,353 42.60% Total Taxes and Revenues 12,819,890 $ 633,640 $ 5,440,350 $ 7,379,540 $ $ 7,379,540 42.44% Use of Reserves Trasfer from Sewer Un Rest. 0.00% Budgeted Use of Reserves (UN) 349,040 349,040 349,040 0.00% Budgeted Use of Reserves (RES) 896,859 896,859 896,859 0.00% Subtotal $ 1,245,899 $ $ $ 1,245,899 $ $ 1,245,899 0.00% Total Revenues and Sources of Funds $ 14,065,789 $ 633,640 $ 5,440,350 $ 8,625,439 ) $ 8,625,439 38.68% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Executive (Commission) Executive Salaries $ 50,000 $ 4,167 $ 25,000 $ 25,000 $ $ 25,000 50.00% Benefits 3,950 327 1,960 1,990 1,990 49.62% Other Expesnes 2,600 966 1,634 1,634 37.15% Subtotal Commission $ 56,550 $ 4,493 $ 27,926 $ 28,624 $ $ 28,624 49.38% City Manager Salaries and' Wages $ 164,965 $ 12,680 $ 82,768 $ 82,197 $ $ 82,197 50.17% Benefits 77,865 5,818 37,540 40,325 40,325 48.21% Other Expenses 8,800 558 2,789 6,011 6,011 31.70% Subtotal City Manager 251,630 19,056 123,097 128,533 128,533 48.92% Finance Dept. Salaries and Wages $ 227,884 $ 17,138 $ 113,345 $ 114,539 $ $ 114,539 49.74% Benefits 106,246 8,263 51,757 54,489 54,489 48.71% Audit / Accounting 59,700 19,700 44,700 15,000 15,000 74.87% Other Contractual Service 34,575 194 33,231 1,344 1,344 96.11% Other Expenses 18,975 1,452 6,412 12,563 12,563 33.79% Subtotal Finance $ 447,380 $ 46,747 $ 249,445 $ 197,935 $ $ 197,935 55.76% Legal City Attorney Fees $ 56,000 $ 4,201 $ 27,785 $ 28,215 $ $ 28,215 49.62% Other Expenses 2,500 450 450 2,050 2,050 18.00% Subtotal Legal $ 58,500 $ 4,651 $ 28,235 $ 30,265 $ $ 30,265 48.26% Code Enforcement Salaries and Wages $ 163,881 $ 12,319 $ 81,691 $ 82,190 $ $ 82,190 49.85% Benefits 70,820 5,395 33,894 36,926 36,926 47.86% Other Contractual Services 38,500 494 9,212 29,288 29,288 23.93% Animal Control 130,000 29,923 56,173 73,827 73,827 43.21% Other Expenses 23,190 675 3,645 19,545 150 19,395 15.72% Captial Outlay Fixed Assets 0.00% Subtotal Planning / Code $ 426,391 $ 48,805 $ 184,614 S 241,777 $ 150 $ 241,627 43.30% Information Technology IT- Contracted Services $ 70,907 $ 5,935 $ 35,354 $ 35,553 $ $ 35,553 49.86% Other Contractual Services 0.00% IT- - Equipment < $1,000 25,000 440 11,267 13,733 13,733 45.07% Subtotal Information Tech. $ 95,907 $ 6,375 $ 46,621 $ 49,286 $ $ 49,286 48.61% City Clerk Salaries & Wages 102,091 7,761 51,909 50,182 50,182 50.85% Benefits 45,177 3,004 18,955 26,222 26,222 41.96% Other Expenses 11,420 9 243 11,177 11,177 2.13% Subtotal City Clerk $ 158,688 $ 10,774 $ 71,107 $ 87,581 $ $ 87,581 44.81% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Elections Other Contractual Services $ $ $ $ $ $ 0.00% Other Expenses 0.00% Subtotal Elections $ $ $ S $ $ 0.00% Gen Goyt/Administration Salaries and' Wages $ 59,081 $ 3,973 $ 26,431 $ 32,650 $ $ 32,650 44.74% Benefits 29,461 1,971 12,371 17,090 17,090 41.99% Other Contractual Services 157,500 1,597 14,366 143,134 578 142,556 9.12% Communtautiom/Telpione 25,000 1,067 7,222 17,778 17,778 28.89% Utilities 15,600 85 5,594 10,006 10,006 35.86% Repair and Maintenance 2,500 2,500 2,500 0.00% Other Expenses 718,844 51,292 341,218 377,626 141 377,485 47.47% Captial Outlay Fixed. Assets 2,388,637 2,388,637 2,388,637 0.00% Subtotal Gen Govt 4 Admin $ 3,396,623 $ 59,984 $ 407,203 $ 2,989,420 719 $ 2,988,702 11.99% Human Resources Salaries & Wages 70,033 5,346 35,282 34,751 34,751 50.38% Benefits 17,928 1,258 8,160 9,768 9,768 45.52% Other Expenses 8,350 13 892 7,458 7,458 10.68% Subtotal Human Resources $ 96,311 $ 6,617 $ 44,334 S 51,977 $ $ 51,977 46.03% Law Enforcement Other Contractual Services $ 2,656,718 $ 221,393 $ 1,328,359 $ 1,328,359 $ $ 1,328,359 50.00% Utilities 0.00% Subtotal Law Enforcement $ 2,656,718 $ 221,393 $ 1,328,359 $ 1,328,359 $ S 1,328,359 50.00% Fire Department Salaries and Wages $ 1,237,269 $ 93,056 $ 612,316 $ 624,953 $ $ 624,953 49.49% Benefits 799,704 67,439 392,069 407,635 407,635 49.03% Communications/elephone 12,000 894 5,321 6,679 6,679 44.34% Utilities 27,000 1,604 10,823 16,177 16,177 40.09% Insurance 0.00% Repair and Maintenance 94,160 1,581 15,999 78,161 6,614 71,548 16.99% Other Expenses 122,600 6,837 49,520 73,080 19,112 53,968 40.39% Capital Outlay Fixed Assets 122,933 259 105,604 17,329 14,891 2,437 85.90% Subtotal Fire Dept. $ 2,415,666 $ 171,669 $ 1,191,652 $ 1,224,014 $ 40,617 $ 1,183,397 49.33% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Emergency & Disaster Relief Professional Services 55,032 675 9,374 45,658 45,658 17.03% Legal Fees (City Atty) 0.00% Contracted Services Debris Monitoring 0.00% Debris Removal Vegatative 0.00% Debris Operat & Grinding 0.00% Debris Removal Construction 0.00% Debris Hazardous Trees 0.00% Buildings 0.00% Improvements O/T Buildings 0.00% Machinery & Equipment 0.00% Drainage Projects 93,574 93,574 93,574 0.00% Subtotal E & D Relief $ 148,606 $ 675 $ 9,374 $ 139,232. $ $ 139,232 6.31% Utility Billing Salaries & Wages $ 317,445 $ 20,506 $ 130,971 $ 186,474 $ $ 186,474 41.26% Benefits 146,351 7,699 51,540 94,811 94,811 35.22% Contractual Services UB 69,467 3,047 36,934 32,533 32,533 53.17% Tranportation & Postage 39,960 3,207 19,204 20,756 20,756 48.06% Other Expenses 156,770 11,940 74,070 82,700 1,419 81,281 47.25% CA UB Operating Exp (729,993) (46,390) (312,711) (417,282) (417,282) 42.84% Subtotal Utility Billing $ $ 9 $ 9 $ (9) $ 1,419 $ (1,427) 0.00% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Planning Street Department Salaries and Wages $ 556,700 $ 38,880 $ 246,464 $ 310,236 $ $ 310,236 44.27% Benefits 226,478 14,973 95,506 130,972 130,972 42.17% Contractual Services 28,350 745 14,544 13,806 1,595 12,211 51.30% Stormwater Services 25,000 2,064 8,648 16,352 16,352 34.59% Street Lighting 185,400 14,790 86,959 98,441 98,441 46.90% Repair and Maintenance 74,500 1,528 30,063 44,437 13,059 31,378 40.35% Fuel & Lubricants 60,000 2,638 18,998 41,002 41,002 31.66% Road Materials & Supplies 40,000 404 5,574 34,426 692 33,733 13.94% Sidewalk Repairs 20,000 4,425 9,957 10,043 10,043 49.78% Other Expenses 26,875 1,424 15,241 11,634 639 10,995 56.71% Captial Outlay Fixed Assets 95,594 90,223 5,371 5,371 94.38% Paving 0.00% Subtotal Street Dept. $ 1,338,897 $ 81,869 $ 622,178 $ 716,719 $ 15,985 $ 700,734 46.47% Maintenance: Shop Salaries and Wages $ 163,113 $ 12,412 $ 82,197 $ 80,916 $ $ 80,916 50.39% Benefits 63,062 4,821 30,540 32,522 32,522 48.43% Contracted Services 16,600 1,111 8,500 8,101 8,101 51.20% Utilities 8,880 35 2,033 6,847 6,847 22.90% Repair and Maintenance 10,400 3,664 4,182 6,218 2,380 3,838 40.21% Operating Supplies 10,000 1,162 3,971 6,029 1,246 4,783 39.71% Other Expenses 23,090 1,281 10,571 12,519 1,177 11,342 45.78% Capital Outlay Fixed. Assets 0.00% Subtotal Maintenance! Shop $ 295,145 $ 24,486 $ 141,994 $ 153,151 $ 4,804 $ 148,347 48.11% Leisure Services Salaries and Wages $ 855,140 $ 56,692 $ 380,702 $ 474,438 $ $ 474,438 44.52% Benefits 390,723 24,211 156,628 234,095 234,095 40.09% Contracted Services 29,750 1,235 18,293 11,457 1,630 9,827 61.49% Utilities 103,000 8,866 47,652 55,348 55,348 46.26% Repair and Maintenance 180,000 31,897 109,205 70,795 12,796 57,999 60.67% Operating Supplies 35,000 4,373 23,741 11,259 512 10,747 67.83% Other Expenses 83,900 6,273 33,272 50,628 1,904 48,723 39.66% Captial Outlay Fixed Assets 500,177 54,451 270,839 229,338 133,201 96,137 54.15% Subtotal! Leisure Services $ 2,177,690 $ 187,998 $ 1,040,334 S 1,137,356 $ 150,043 $ 987,313 47.77% Operating Expenses Cost Allocation Transfers $ (862,966) $ (71,914) $ (431,484) $ (431,482) $ $ (431,482) 50.00% Transfers Out 896,859 896,859 896,859 0.00% Increase to Reserves 11,194 11,194 11,194 0.00% Unrealized Gain/Loss on Invest 0.00% Interest Expense 0.00% Sutotal Other Operating Expenses $ 45,087 $ (71,914) $ (431,484) $ 476,571 $ $ 476,571 -957.00% Total Expenditures 14,065,789 $ 823,687 $ 5,084,996 $ 8,980,793 $ 213,736 $ 8,767,056 36.15% Net Fund Revenues & Expenditures > $ (190,047) S 355,354 $ (355,354) $ (213,736) $ (141,618) City of Callaway CRA Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Property Taxes, Revenue Sharing and Grants Ad Valorem Tax (from City) 376,692 376,692 100.00% Stormwater Grants 1,412,719 1,412,719 1,412,719 0.00% Intergov't Revenue: from Bay Co 776,300 767,099 9,201 9,201 98.81% Subtotal 2,565,711 1,143,791 1,421,920 1,421,920 44.58% Other Revenues Sources & Reserves Interest Earned 0.00% Transfers from General Fund 0.00% Budgeted Use of Reserves 618,996 618,996 618,996 0.00% Subtotal 618,996 618,996 618,996 0.00% Total Revenues and Sources of Funds 3,184,707 1,143,791 2,040,916 2,040,916 35.92% Expenditures and Uses of Funds Engineering Services 0.00% Legal Fees City Attorney 500 500 500 0.00% Audit/Accounting 6,200 6,200 6,200 100.00% Other Contractual Services 0.00% Transportation/Postage 0.00% Printing & Binding 0.00% Other Current Charges 250 250 250 0.00% Office Supplies & Small Equip 0.00% Books, Publications, & Dues 1,000 695 305 305 69.50% Education 0.00% Land 25,000 25,000 25,000 0.00% Buildings 0.00% Improvements O/T Buildings 91,450 5,495 61,915 29,535 29,535 67.70% Stormwater Projects Cemetary Drainage 300,000 1,894 8,968 291,032 525 290,507 2.99% Stormwater Projects - Berthe Spillway 2,727,807 38,485 90,934 2,636,873 108,624 2,528,249 3.33% Redevelopment Grants 5,000 5,000 5,000 0.00% Residential Grants 7,500 7,500 7,500 0.00% Commercial Demolition Grants 20,000 20,000 20,000 0.00% Budgeted Increase to Reserves 0.00% Total Expenditures 3,184,707 52,074 168,712 3,015,995 109,149 2,906,846 5.30% Net Fund Revenues & Expenditures (52,074) 975,079 (975,079) (109,149) (865,930) City of Callaway Capital Projects Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Grants & Shared Revenues Federal Grants 428 $ 2,305,673 $ $ 380,654 $ 1,925,019 $ $ 1,925,019 16.51% Infrastructure Half Cent Tax 1,775,763 91,385 764,471 1,011,292 1,011,292 43.05% Berthe. Ave Bridge 80/20 FEMA 1,312,265 1,312,265 1,312,265 0.00% CDBG Sandy Creck Rehab 5,470,200 580,166 580,166 4,890,034 4,890,034 10.61% CDBG Spine Road Hugh Thomas 2,650,000 189,322 189,322 2,460,678 2,460,678 7.14% FDOT Beautify Grant Tyndal 400,000 400,000 400,000 0.00% FDOT Grant Cherry Street Sidewalk 2,553,262 2,553,262 2,553,262 0.00% FDOT Grant West Cherry Street 528,511 528,511 528,511 0.00% Paving Grant State 2,000,000 2,000,000 2,000,000 0.00% CDBG Grant Lift Station Rehabs 2,466,203 2,466,203 2,466,203 0.00% Subtotal 21,461,877 860,873 1,914,613 19,547,264 19,547,264 8.92% Other Sources Interest Infrastructure $ 268,981 $ 28,162 $ 179,363 $ 89,618 $ $ 89,618 66.68% Insurance! Proceeds 0.00% Transfers from General Fund 896,859 896,859 896,859 0.00% Budget Use of Reserves 4,093,853 4,093,853 4,093,853 0.00% Total Revenues and Sources of Funds $ 26,721,570 $ 889,035 $ 2,093,976 S 24,627,594 $ $ 24,627,594 7.84% Expenditures and Uses of Funds Street Department Stormwater Improvements $ 150,800 $ $ $ 150,800 $ 150,800 0.00% Sidewalk Repairs 0.00% Sidewalk Projects Various Repairs 50,000 50,000 50,000 0.00% Engineeering Various ADA/Grants 25,000 14,743 10,257 10,257 58.97% Fox & Lannie Row Pond Clean-UP 141,500 141,500 141,500 0.00% Berthe Ave Spillway Bridge 978,963 445,629 1,040,153 (61,190) 236,046 (297,236) 106.25% FDOT Tyndall Median Beautification 400,000 103,311 207,870 192,130 199,174 (7,044) 51.97% Cherry Street Drainage 4,448,524 4,448,524 4,448,524 0.00% FlexNet Meter Reading 250,480 11,850 238,630 225,270 13,360 4.73% CDBG Spine Road Hugh Thomas Paving 2,315,010 3,378 16,628 2,298,382 106,028 2,192,354 0.72% FDOT Grant Cherry Street Sidewalk 2,540,989 1,824 2,539,165 460,806 2,078,359 0.07% Road Paving 0.00% State Grant Road Paving 1,180,134 592,272 694,425 485,709 249,402 236,307 58.84% Cherry St Paving & 2nd Sidewalk 5,181,853 41,240 5,140,613 688,292 4,452,321 0.80% Boat Race Round About Impact Fees 746,059 1,244 744,815 765,140 (20,325) 0.17% FDOT Grant Yellow Bluff Side 65,000 65,000 65,000 0.00% FDOT Grant Hickory St Sidewalk 0.00% FDOT Grant S Berthe Sidewalk 64,000 64,000 64,000 0.00% FDOT Grant West Cherry Sidewalk 528,511 528,511 528,511 0.00% Subtotal $ 19,066,823 $ 1,144,590 S 2,029,977 S 17,036,846 $ 2,930,157 $ 14,106,689 10.65% Lift Station Rehabs CDBG 2,516,203 16,100 2,500,103 128,800 2,371,303 0.64% Sandy Creek Rehab CDBG 5,138,544 30,390 5,108,154 205,212 4,902,942 0.59% Subtotal $ 7,654,747 $ $ 46,490 $ 7,608,257 $ 334,012 $ 7,274,245 0.61% Total Expenditures and Uses of Funds $ 26,721,570 S 1,144,590 $ 2,076,467 $ 24,645,103 $ 3,264,169 $ 21,380,934 7.77% Net Fund Revenues & Expenditures $ $ (255,555) $ 17,509 S (17,509) $ (3,264,169) S 3,246,660 City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees. & Licenses Special Capital Ext Fee $ 5,000 $ 201 $ 2,185 $ 2,815 $ $ 2,815 43.71% Impact Fees Water Res. 115,000 15,233 50,455 64,545 64,545 43.87% Impact Fees Water Comm. 10,000 990 9,010 9,010 9.90% State Grants Storms & Floods 0.00% Subtotal $ 130,000 $ 15,434 $ 53,631 $ 76,369 $ $ 76,369 41.25% Charges for Services Water Charges $ 3,402,940 $ 241,017 $ 1,617,411 $ 1,785,529 $ $ 1,785,529 47.53% Collection of Bad Debt 1 83 (83) (83) 0.00% Reconnect Fees 129,819 10,764 61,214 68,605 68,605 47.15% Penalties 77,327 4,293 37,498 39,829 39,829 48.49% System Taps 11,486 660 3,660 7,826 7,826 31.86% Other Utility Income 205,313 22,976 91,754 113,559 113,559 44.69% Utilities Over/Short 0.00% Service Work Charges 0.00% Subtotal $ 3,826,885 $ 279,711 $ 1,811,621 $ 2,015,264 $ $ 2,015,264 47.34% Interest & Other Earnings Interest $ 120,000 $ 9,581 $ 57,581 $ 62,419 $ $ 62,419 47.98% Interest Impact Fees 55,000 4,706 30,426 24,574 24,574 55.32% Interest Spec Cap Ext Fees 0.00% Disposition of Fixed Assets 62 (62) (62) 0.00% Insurance Proceeds 1,765 (1,765) (1,765) 0.00% Subtotal $ 175,000 $ 14,287 $ 89,835 $ 85,165 > $ 85,165 51.33% Use of Reserves Budgeted Use of Reserves (UN) $ $ $ $ $ 0.00% Budgeted Use of Reserves (RES) $ 200,000 $ $ $ 200,000 $ 200,000 0.00% Subtotal $ 200,000 $ $ - $ 200,000 $ $ 200,000 0.00% Total Revenues & Sources of Funds $ 4,350,859 $ 311,014 $ 1,964,572 $ 2,386,287 $ 2,386,287 45.15% City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 ORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Salaries and' Wages $ 474,393 $ 30,749 $ 224,239 $ 250,154 $ $ 250,154 47.27% Benefits 210,045 12,176 87,821 122,224 122,224 41.81% Engineering Services 0.00% Contractual Services 38,800 3,687 16,642 22,158 2,855 19,303 42.89% Cost of Water 1,180,314 94,500 566,887 613,427 613,427 48.03% Communtations/eiegaone 5,500 451 2,296 3,204 3,204 41.75% Transportation/Postage 2,500 24 424 2,076 2,076 16.94% Utilities 18,000 107 3,135 14,865 14,865 17.42% Insurance 0.00% Repair and Manitenance 162,000 9,965 81,687 80,313 6,377 73,935 50.42% Fuel & Lubricants 40,000 2,304 14,637 25,363 25,363 36.59% Operating Supplies 20,000 1,226 13,806 6,194 846 5,348 69.03% Other Expenses 131,500 2,803 40,376 91,124 21,056 70,068 30.70% Capital Outlay Fixed Assets 331,250 26,497 71,739 259,511 72,908 186,603 21.66% Interest Pmt 256,416 21,010 126,226 130,190 130,190 49.23% Amortization Loss on AdvRef 38,143 3,179 19,074 19,069 19,069 50.01% UB Cost Allocation 364,996 23,195 156,355 208,641 208,641 42.84% Cost Allocation Transfer 380,598 31,716 190,296 190,302 190,302 50.00% Budgeted Incr to Reserves (UN) 296,404 296,404 296,404 0.00% Budgeted Incr to Reserves (RES 0.00% Transfer to CIP 0.00% Total Expenditures $ 4,350,859 S 263,589 $ 1,615,639 $ 2,735,220 $ 104,042 $ 2,631,177 37.13% Net Fund Revenues & Expenditures $ $ 47,425 $ 348,933 $ (348,933) $ (104,042) S (244,891) City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees, & Licenses Special Capital Ext Fee $ 2,500 $ $ 2,526 $ (26) $ $ (26) 101.02% Impact Fees Sewer Res. 120,000 13,557 58,559 61,441 61,441 48.80% Impact Fees Sewer Comm. 10,000 675 9,325 9,325 6.75% State Grants Storms & Floods 897,000 897,000 897,000 0.00% Subtotal $ 1,029,500 $ 13,557 $ 61,759 $ 967,741 $ $ 967,741 6.00% Charges for Services Charges for Serives $ $ $ $ $ $ 0.00% Collection of Bad Debt 128 (128) (128) 0.00% Account Fees 16,739 1,620 8,130 8,609 8,609 48.57% Reconnect Fees 0.00% Penalties 130,284 8,870 64,558 65,726 65,726 49.55% System Taps 11,594 810 3,270 8,324 8,324 28.20% Other Utility Income 500 500 500 0.00% Sewer / Wastewater Charges 5,230,553 389,984 2,486,617 2,743,936 2,743,936 47.54% Subtotal $ 5,389,670 $ 401,285 $ 2,562,703 $ 2,826,967 $ $ 2,826,967 47.55% Interest & Other Earnings Dividends $ $ $ $ $ $ 0.00% Interest Earned 400,000 34,647 225,962 174,038 174,038 56.49% Interest Impact Fees 97,500 8,838 55,154 42,346 42,346 56.57% Interest - Spec Cap Ext Fees 0.00% Interest - Sandy Creek Assmts 0.00% Interest - Bond Proceeds 0.00% Disposition of Fixed Assets 4,940 (4,940) (4,940) 0.00% Subtotal $ 497,500 $ 43,485 $ 293,307 $ 204,193 $ $ 204,193 58.96% Other Sources Transfer from General Fund $ $ $ $ $ $ 0.00% Amort-Premium 2015 Refunding 18,974 1,581 9,486 9,488 9,488 49.99% Subtotal $ 18,974 $ 1,581 $ 9,486 S 9,488 $ $ 9,488 49.99% Use of Reserves Transfer to General Fund Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Budgeted Use of Reserves (RES) 0.00% Subtotal $ $ $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 6,935,644 $ 459,908 $ 2,927,255 $ 4,008,389 $ $ 4,008,389 42.21% City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 LOFIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of] Funds Salaries and Wages $ 409,886 $ 28,580 $ 178,372 $ 231,514 $ $ 231,514 43.52% Benefits 191,747 13,549 82,316 109,431 109,431 42.93% Engineering Services 0.00% Contractual Services 15,000 306 3,314 11,686 1,582 10,103 22.10% Cost of Treatment 2,331,955 159,500 952,757 1,379,198 1,379,198 40.86% CommumnicationyTalphone 5,300 515 2,610 2,690 2,690 49.24% Transportation/Posiage 2,640 400 2,240 2,240 15.15% Utilities 91,000 8,265 47,511 43,489 43,489 52.21% Insurance 0.00% Repair and Maintenance 188,500 30,467 90,760 97,740 19,160 78,580 48.15% Fuel & Lubricants 74,500 6,582 34,953 39,547 39,547 46.92% Operating Supplies 16,500 710 9,370 7,130 22 7,108 56.79% Other Expenses 54,200 4,464 19,665 34,535 1,122 33,413 36.28% Capital Outlay Fixed Assets 2,058,046 77,396 1,980,650 127,419 1,853,231 3.76% Principal Pmt 400,000 400,000 400,000 0.00% Amortization of Bond Costs 0.00% Interest Pmt 256,416 21,010 126,226 130,190 130,190 49.23% Interest Pmt / Sandy Creek 0.00% Amort. of Deferred Loss on Ref 38,143 3,179 19,074 19,069 19,069 50.01% Bond Issuance Cost 5,500 4,250 1,250 1,250 77.27% UB Cost Allocation 364,996 23,195 156,355 208,641 208,641 42.84% Cost Allocation Transfers 350,840 29,237 175,422 175,418 175,418 50.00% Budgeted Incr to Reserve (UN) 80,475 80,475 80,475 0.00% Budgeted Incr to Reserves (RES 0.00% Total Expenditures $ 6,935,644 $ 329,560 $ 1,980,752 S 4,954,892 $ 149,305 $ 4,805,587 28.56% Net Fund Revenues & Expenditure: $ $ 130,348 $ 946,503 $ (946,503) $ (149,305) S (797,198) City of Callaway Solid Waste Fund Revenues & Expenditures For YTD Period Ended March 31, 2025 ORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Charges for Services Collection of Bad! Debt $ $ $ 21 $ (21) $ $ (21) 0.00% Penalties 27,586 1,921 13,479 14,107 14,107 48.86% Other Utility Income 0.00% State Grants Storms & Floods 0.00% Solid Waste Service Fees 1,038,309 87,037 521,441 516,868 516,868 50.22% Subtotal $ 1,065,895 $ 88,958 $ 534,942 $ 530,953 $ $ 530,953 50.19% Interest & Other Earnings Interest $ 51,073 $ 6,810 $ 42,783 $ 8,290 $ $ 8,290 83.77% Disposition of Fixed Assets 0.00% Sales of Surplus or Scrap 2,000 49 1,140 860 860 56.98% Trasfer From General Fund 0.00% Subtotal $ 53,073 $ 6,858 $ 43,922 $ 9,151 $ $ 9,151 82.76% Use of Reserves Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 1,118,968 $ 95,817 $ 578,864 $ 540,104 ) $ 540,104 51.73% Expenditures and Uses of] Funds Salaries and Wages $ 185,307 $ 13,765 $ 89,921 $ 95,386 $ $ 95,386 48.53% Benefits 76,383 5,207 29,282 47,101 47,101 38.34% Contracted Services 128,211 684 1,906 126,305 126,305 1.49% Repair and Maintenance 47,000 608 11,696 35,304 8,236 27,068 24.88% Tipping Fees 150,000 7,906 49,133 100,867 4,000 96,867 32.76% Fuel & Lubricants 40,000 2,363 11,463 28,537 28,537 28.66% Other) Expenses 7,670 294 840 6,830 6,830 10.96% Capital Outlay Fixed Assets 0.00% Cost Allocation Transfer 131,528 10,961 65,766 65,762 65,762 50.00% Budgeted Increase to Reserves 285,369 285,369 285,369 0.00% Total Expenditures S 1,118,968 $ 41,789 $ 260,008 $ 858,960 $ 12,236 $ 846,724 23.24% Net Fund Revenues & Expenditures $ $ 54,028 S 318,856 S (318,856) $ (12,236) $ (306,620) Agenda Item # CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: APRIL 22, 2025 ITEM: ORDINANCE No. 1120 - REZONING OF Two PARCELS, PARCEL IDs 24379-000-000 & 24380- 000-000 (FINAL READING) 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK, CITY MANAGER PUBLIC HEARING & OLD BUSINESS REGULAR BILL FRYE, PLANNING/PUBLIC WORKS DIRECTOR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)? YES No N/A 4. BACKGROUND: (wHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) Thomas Steele, Panhandle Construction Services Group LLC, has submitted to the City of Callaway a Rezoning Application for property located at a Senece Avenue from 7th Street through to Hagin Drive, Parcel IDs 24379- 000-000 & 24380-000-000. The property is approximately 7.213 acres in total. Planning staff has analyzed the proposed rezoning and finds that all of the information given is true and accurate to the best of its knowledge. The Planning Board met on April 1, 2025 and recommended that the City Commission approve the rezoning. ATTACHMENTS: Ordinance No. 1120 Application for Rezoning Zoning Map Deed REQUESTED MOTION/ACTION: Approval ofthe final reading of Ordinance No. 1120 for Rezoning, upon roll-call vote. ORDINANCE NO. 1120 AN ORDINANCE REZONING FROM R-8 AND R-6M RESIDENTIAL SINGLE FAMILY, MOBILE HOMES ALLOWED TO R-6 RESIDENTIAL SINGLE FAMILY, CERTAIN PARCELS OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY 7.213 MORE OR LESS ACRES; SAID PARCELS ARE LOCATED ON SENECA AVENUE, CALLAWAY, FLORIDA, PARCEL IDS 24379-000-000 & 24380-000-000; ALL AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE. WHEREAS, Charles Terry & Gregory Terry, the owners of the real property designated herein, has initiated this ordinance by filing a petition with the City praying that said real property, being more particularly described below, be rezoned from R-8 Residential Single Family and R-6M, Residential Single Family, Mobile Homes Allowed, to R-6 Residential Single Family as shown below; and WHEREAS, this ordinance changes only the zoning map designation ofthe real property described herein; and WHEREAS, the City of Callaway Planning Board reviewed the proposed zoning change, conducted a public hearing on April 1, 2025 and recommended approval; and WHEREAS, based upon competent substantial evidence adduced in a properly advertised public hearing conducted on April 22, 2025, the City found the requested change to be consistent with the currently applicable Comprehensive Growth Development Plan and to reasonably accomplish a legitimate public purpose. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA: SECTION! I. The following described parcel of real property situated within the municipal limits oft the City of Callaway, Florida, is rezoned from R-8 Residential Single Family to R-6M Residential Single Family to wit, 12 4S 14W -68- 118D1 ST ANDREWS BAY DEV CO PLAT LOT 14 LESS PCLS- 68.1-, -68.2 -68.3,- 68.5-& -68.6- ORB 13 P 687 AND LOT: 3 OF ST. ANDREWS BAY DEVELOPMENT COMPANY'S SUBDIVISION OF SEC. 12M T-4-S, R-14-W, AS PER PLAT RECORDED IN PLAT BOOK 6, PAGE 24 OF THE PUBLIC RECORDS OF BAY COUNTY FLORIDA; PARCEL NUMBERS: 24380-000-000 AND 24379-000-000 and the City's zoning map is amended accordingly. SECTION 2. All Ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Page 1 of 2 PASSED, APPROVED AND ADOPTED at the regular meeting of the City Commission of the City of Callaway, Florida, 22ND day of April, 2025. CITY OF CALLAWAY, FLORIDA By: ATTEST: Pamn Henderson, Mayor Ashley Robyck, City Clerk PASSED ON FIRST READING: APRIL 8, 2025 NOTICE PUBLISHED ON: APRIL 10, 2025 PASSED ON SECOND READING: APRIL 22, 2025 APPROVED AS TO FORM AND LEGAL VOTE OF COMMISSION: SUFFICIENCY! FOR THE CITY OF CALLAWAY Ayers ONLY: Davis Griggs Henderson Pelletier City Attorney Page 2 of 2 OF 4. 5 e ELORIDE Public Works Department 324 S Berthe Avenue, Callaway, FL 32404 Phone (850) 871-1033 www.chyoicalaway.com APPLICATION FOR REZONING Thomas Steele; Panhandle Construction Service Group, LLC 1. Applicant(s) name: P.O. Box 611413, Rosemary Beach, FL 32461 Applicant(s) address: 850-348-8401 anahandecgic@ymatcon Applicant(s) phone: Email: 3/12/2025 Date of application: R-8 and R-6M R-6 2. Rezone from: to: 24380-000-000 & 24379-000-000 3. Parcel ID# #: 4. Legal Description of site to be rezoned: Please see attached legal descriptions for both parcels. Approximately 0.25 miles west oft the Hwy 98 & E 7th Street intersection 5. Driving directions to site: located between Seneca Avenue, Hagin Drive, and E 7th Street. 6. Name and address of property owner(s) according to most recent ad valorem tax records: (Year 2025 Charles E. Terry 5242 Melissa Drive, Panama City, FL: 32404 7. Ifa applicant does not own the property, give name(s), address(s) and telephone number(s) of the owner(s). (Must attach statement of consent form): Please see attached consent form. January 15, 2019 8. Property address to be rezoned: 615 Seneca Avenue, Panama City, FL 32404 (Address must be obtained from County prior tol Planning Board Meeting) 9. Present Property Tax Classification: Single Family and Vacant 10. Proposed Property Tax Classification: Single Family 11. Purpose of rezoning: To develop a single family residential subdivision. And, to ensure the zoning, R-6, is consistent between the two parcels. 12. Additional pertinent information: Attached warranty deeds and conceptual site plan. Signature of applicant(s): Date: Date: To be submitted with application: Incomplete submittals will not be reviewed a) 3 copies of the deed to the property. b) 30 copies of a survey of the property. c) A copy of the most recent Ad' Valorem tax statement. d) A check for $300. Ift the Zoning Application is submitted with a Petition for Annexation, the feei is $500 for both. (Do Not Write Below This Linc) Planning Board Action Date City Commission Action Date Restrictions or Special Conditions: Rezonc: From To Received Fec Paid Reviewed by January 15, 2019 STATEMENT OF CONSENT Owners Charles and Gregory Terry hereby provide consent for the application for rezoning as attached below: In agreement are: Owner: Charles E. Terry 5242 Melissa Dr., Panama City, FL 32404 Phone: (850) 258-7678 dotloopy 03/14/255 verified S:S7PMCDT Carleslery FONN-F FR9G ZANE-FAje Owner: Gregory Brian Terry 557 Terry Circle, Satellite Beach, FI 32937 Phone: (321) 652-5620 Grpy B. Try BgT 9QCZKMTHADKKAYSO verified 3:5OPM EDT Public Works Department 324 S Berthe Avenue, Callaway, FL 32404 Phone (850) 871-1033 www.dlyotalawav.com APPLICATION FOR REZONING Thomas Steele; Panhandle Construction Service Group, LLC 1. Applicant(s) name: P.O. Box 611413, Rosemary Beach, FL3 32461 Applicant(s) address: 850-348-8401 ananardicgecepmatcon Applicant(s) phone. Email 3/12/2025 Date of application: R-8 and R-6M R-6 2. Rezone from: to: 24380-000-000 & 24379-000-000 3. Parcel ID #: 6 - % 8 D 6 - e o OAY eaweg D B - 2 3 i 6 C a ae V s $3 6 D 6, d 0 6 a evrl BAY, eoaues aAy eoauas DAY. eoaues a 8 8 6 9 S € e s 6 Jkg 9 € 5 € - 0 pukg. 9 de JA 3 8 6 B 6 - V 9 6 6 o Pg. em. qog 4 P8 emn q0g P8 emn : qog PB emn q084 - - B E 8 8 3 8 3 8 8 e 6 6 8 5 8 8 8 8 s 8 $ N 8 2 2 E 8 3 8 8 e 8 e 8 8 8 8 8 Dof u.ueor HLaAY. voueg- a E 2 E 8 8 a a 8 8 8 e 6 e 8 5 8 8 8 8 8 3 5 8 8 & 8 8 8 8 8 e File # 2025004725, OR BK: 4879 PG: 1661, Pages: 1 of 3, Recorded 1/30/2025 at 8:41 AM, Bill Kinsaul, Clerk Bay County, Florida D DOCTAX PD $0.70 Deputy Clerk KM Trans # 1967248 Prepared by: Adam L. Hood 626 Magnolia Avenue Panama City, Florida 32401 (Space above this line reserved for recording office use only) PERSONAL REPRFSENTATIVES DEED STATEMENT OF FACTS: A. Frances A. Terry ("Decedent"), a resident of Panama City, Florida, died on 12/29/2020. B. At the time of Decedent's death, Decedent was the owner of the Real Property described below. C. Grantor is the Personal Representative of the Estate of the Decedent pursuant to proceedings filed in the Circuit Court for Bay County, Florida in Case No. 21000329CP. CONVEYANCE: 1. IDENTIFICATION OF GRANTOR Name and address of Grantor: Charles E. Terry as Personal Representative of the Estate of Frances A. Terry, Deceased 5242 Melissa Drive Panama City, FL 32404 The word "T" or "me" as hereafter used means the Grantor. 2. IDENTIFICATION OF GRANTEE Names and addresses of Charles E. Terry Grantees: 5242 Melissa Drive Panama City, Florida 32404 Gregory B. Terry 557 Carriage Circle Satellite Beach, Florida 32937 The word "you" as hereafter used means the Grantees. 3. MEANINGS OF TERMS The terms "I," "me," " "you," 'grantor,' a and "grantee," shall be non-gender specific ((i) masculine, (ii) feminine, or (iii) neuter, such as corporations, partnerships or trusts), singular or plural, as the context permits or requires, and include heirs, personal representatives, successors or assigns where applicable and permitted. 4. DESCRIPTION OF REAL PROPERTY CONVEYED The property hereby conveyed (the "Real Property") is located in Bay County, Florida and described as follows: 12 4S 14W -68- 118D1 ST ANDREWS BAY DEV CO PLAT LOT 14 LESS PCLS - 68.1-, -68.2 -68.3-, -68.4-, -68.5-& -68.6- ORB 13 P 687 AND Lot 3 of St. Andrews Bay Development Company' 's Subdivison of Sec. 12, T-4-S, R-14-W, as per plat recorded in Plat Book 6, Page 24 of the Public Records of Bay County, Florida; LESS STATE ROAD R/WS ORB 533 P 638 Parcel Numbers: 24380-000-000 and 24379-000-000. 5. CONSIDERATION Good and valuable consideration plus Ten dollars ($10.00) paid by you to me. 6. CONVEYANCE OF REAL PROPERTY For the consideration described in Paragraph 5 which I have received, I have granted, bargained and sold to you the Real Property to have and to hold in fee simple (estate in property unlimited as to duration, disposition and descendability) forever. 7. REPRESENTATION OF PERSONAL REPRESENTATIVE I represent to you that: (a) I am duly appointed and qualified to act as Personal Representative of the Estate of the Decedent as identified in the Statement of Facts; and (b) Ihave the power and authority to execute this Deed. Note: ifthe Property was the constitutional homestead of Decedent, and descended to heirs at law, such heirs at law File # 2025004725 BK: 4879 PG: 1663, Pages: 3 of 3 must execute deeds conveying their interests in the subject property. Executed on January 29, 2025. hanks Charles E. Terry 5242 Melissa Drive Panama City, FL 32404 as Personal Representative of the Estate of Frances A. Terry, Deceased, Grantor Signedimghe presence of: 4 *h LoNLL Jessica Harris, Witness 626/Magnolia Avenue Panama City, FL 32401 Adam L. Hood, Witness 626 Magnolia Avenue Panama City, FL 32401 STATE OF FLORIDA COUNTY OF BAY The foregoing instrument was acknowledged before me by means of t physical presence or [J online notarization, on January 29, 2025, by harles E. Terry, whojis persOnally known to me or has produced as Adentification. NICOLEWO CONRAD Mepli Commissiont # HH 431938 Notary Public - State of Florida Expiros August 10,2027 Agenda Item # 2 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: APRIL 22, 2025 ITEM: ORDINANCE No. 1121 = REZONING OF 325 CAMELLIA AVE, PARCEL ID 24418-050-010 (FINAL READING) 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK, CITY MANAGER PUBLIC HEARING & OLD BUSINESS REGULAR BILL FRYE, PLANNING/PUBLIC WORKS DIRECTOR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)? YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, &1 IDENTIFY ALL ATTACHMENTS) Jackee Panyasang, property owner, has submitted to the City of Callaway a Rezoning Application for property located behind 325 Camellia Ave, Parcel ID 24418-050-010. The property is approximately 0.33 acres in total. Planning staff has analyzed the proposed rezoning and finds that all of the information given is true and accurate to the best ofits knowledge. The Planning Board met on April 1, 2025 and recommended that the City Commission approve the rezoning. ATTACHMENTS: Ordinance No. 1121 Application for Rezoning Zoning Map Deed REQUESTED MOTION/ACTION: Approval ofthe final reading of Ordinance No. 1121 for Rezoning, upon roll-call vote. ORDINANCE NO. 1121 AN ORDINANCE REZONING FROM R-6M RESIDENTIAL SINGLE FAMILY, MOBILE HOMES ALLOWED, TO RESIDENTIAL MULTI FAMILY MEDIUM DENSITY, A CERTAIN PARCEL OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONSISTING OF APPROXIMATELY 0.33 MORE OR LESS ACRES; SAID PARCEL IS LOCATED ON CAMELLIA AVENUE, CALLAWAY, FLORIDA, PARCEL ID 24418-050-010; ALL AS MORE PARTICUIARLYDISCAIED IN THE BODYOF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE. WHEREAS, Jackee Panyasang, the owner of the real property designated herein, has initiated this ordinance by filing a petition with the City praying that said real property, being more particularly described below, be rezoned from R-6M Residential Single Family to Residential Multi Family Medium Density as shown below; and WHEREAS, this ordinance changes only the: zoning map designation ofthe real property described herein; and WHEREAS, the City of Callaway Planning Board reviewed the proposed zoning change, conducted a public hearing on April 1, 2025 and recommended approval; and WHEREAS, based upon competent substantial evidence adduced in a properly advertised public hearing conducted on April 22, 2025, the City found thei requested change to be consistent with the currently applicable Comprehensive Growth Development Plan and to reasonably accomplish a legitimate public purpose. NOW, THEREFORE, BE IT ENACTED BY' THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA: SECTION I. The following described parcel of real property situated within the municipal limits ofthe City ofCallaway, Florida, is rezoned from R-8 Residential Single Family to R-6M Residential Single family to wit, THE WEST 130 FEET OF THE FOLLOWING PARCEL: COMMENCE AT THE NORTHEAST CORNER OF SECTION 12, TOWNSHIP 4 SOUTH, RANGE 14 WEST, BAY COUNTY, FLORIDA; THENCE N 88 DEGREES 00'43"W ALONG THE NORTH LINE OF SAID SECTION 12 FOR 665.68 FEET; THENCE S 00 DEGREES 47'02"W FOR 2181.13 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE S 00 DEGREES 47'02"W ALONG THE WEST R/W LINE OF CAMELLIA AVENUE (AS PER MAINTENANCE CLAIM) FOR 80.00 FEET; THENCE LEAVING SAID WEST R/W LINE N 89°42'08"W FOR 309.10 FEET; THENCE N 00°07'38" FOR 80 FEET; THENCE S 89 DEGREES 42'08"E FOR 310.02 FEET TO THE POINT OF BEGINNING. PARCEL NUMBER: 24418-050-010 and the City's zoning map is amended accordingly. SECTION 2. All Ordinançes or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Page 1 of 2 PASSED, APPROVED AND ADOPTED at the regular meeting of the City Commission of the City of Callaway, Florida, 22nd day of April, 2025. CITY OF CALLAWAY, FLORIDA By: ATTEST: Pamn Henderson, Mayor Ashley Robyck, City Clerk PASSED ON FIRST READING: APRIL 8, 2025 NOTICE PUBLISHED ON: APRIL 10, 2025 PASSED ON SECOND READING: APRIL: 22, 2025 APPROVED AS TO FORM AND LEGAL VOTE OF COMMISSION: SUFFICIENCY FOR THE CITY OF CALLAWAY Ayers ONLY: Davis Griggs Henderson Pelletier City Attorney Page 2 of 2 OF CAL 6 sS o ELORIDE Public Works Department 324 S Berthe Avenue, Callaway, FL 32404 Phone (850) 871-1033 www.chyolcalaway.com APPLICATION FOR REZONING 1. Applicant(s) name: PanyaSAnE Ssckee Applicant(s) address: 377 Com.lla S Applicant(s) phone: 85085) 5257Emat Date of application: R6M MEMR 2. Rezone fromi t 7 to: C 7 3. Parcel ID: #: 2545114 056-010 4. Legal Description of site to be rezoned: 325 5. Driving directions to site: Take Bo-te 7o Hwy 22 fake. lef OA 22 SIAY 27 Un J0! AA Gmh_Irn Be 6. Name and address ofp property owner(s) according to most recent ad valorem tax records: AKa (Year 2924). Eanyasang sKog 7. If applicant does not own the property, give name(s), address(s) and telephone number(s) of the owner(s). (Must attach statement of consent form): January 15, 2019 8. Property address tol be rezoned: 325 saml illa (Address must be obtained from County prior to Planning Board Meeting) 9. Present Property Tax Classification: 10. Proposed Property Tax Classification: 11. Purpose of rezoning: So (ve Can Bk/3 Hoosas 0A IT 12. Additional pertinent information: (ue Gre pulfng 325 C Te Bock balgdf 327 as CAx prpecky of 6S, Signature applicant(s): Date: 03/14135 PASasads 325B Date: To be submitted with application: Incomplete Cony submittals will not ber reviewed SAEREEP. .C Spahoo. a) 3 copies of the deed to the property. b) 3 copies of a survey of the property. c) A copy of the most recent Ad Valorem tax statement. d) A check for $300. If the Zoning Application is submitted with a Petition for Annexation, the fee is $500 for both. (Do Not Write Below This Line) Planning Board Action Date City Commission Action Date Restrictions or Special Conditions: Rezone: From To Received Fee Paid Reviewed by. January 15, 2019 e 8 9 Kwyd epuAI-N KMMePuA-Nin mepukr KmMd IepuXI-N N WGIRPPUAE-NINs 6 5 8 - f e - DAV eyawes € 3 R S 9 r 8 % 8 & e 8 aAy- eoauas- eAY eoeuas- aAy eoauas DAY. epaues V & 3 a S - o 2 8 8 a IIK Kinsaul, Clerk Bay County, Florida D DOCTAX PD $0.70 Deputy Clerk TM Trans # 1949304 Prepared By: PANYASANG JAKREE 377 CAMELLIA AVE PANAMA CITY FL 32404 After Recording Return To: PANYASANG JAKREE 377 CAMELLIA AVE PANAMA CITY FL 32404 Tax Parcel ID Number: 24418-050-010 This space for Recorder's use only FLORIDA QUIT CLAIM DEED STATE OF FLORIDA BAY COUNTY THIS DEED, executed this OCTOBER day of 8 20 24 between first party, as Grantor, PANYASANG JAKREE a married man 377 CAMELLIA. AVE, PANAMA CITY FL whiose mailing address is and second party, as Grantee, PANYASANG JAKREE & SURACHA MAHAWONGSANUN 377 CAMELLIA AVE, PANAMA CITY FL whose mailing address is As joint tenants with rights of survivorship WITNESSETH, that Grantor, and in consideration of ($ 0.00 ), and other good and valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, does hereby remise, release and forever quitclaim unto the Grantee, all the rights, title, interest, and claim in or to the following described parcel of land, and improvements and appurtenances thereto, in BAY County, Florida, to-wit: A complete legal description of the real property being conveyed by this instrument is attached hereto on page 4 as EXHIBITA A. Page 1 TO HAVE AND TO HOLD, the same together with all and singular the appurtenances thereunto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever for the said first party, either in law or equity, to the only proper use, benefit and behoof of the said second party forever. IN-WITNESS WHEREOF, Grantor has executed and delivered this Quit Claim Deed under seal as oft fne-day and year first above written. Grantor's Signature Spouse's Signature (if married) PANYASANG JAKREE Grantor's Name Spouse's Name 377 CAMELLIA AVE Address Address PANAMA CITY FLORIDA 32404 City, State, and Zip City, State, and Zip Lho Httcho BL LBs Witness's Signature Witness's Signature Kvisti Mitdeu Bicly PHbng Withess's Name Witness's Namé 300 E.41 st 300 E 44b 5t Payoma Chy FL32401 Panane CHy F.3 32401 Witness's Address Witness's Address a Page 2 STATE OF FLORIDA) COUNTY OF Bay The foregoing instrument was acknowledged before me by means of physical presence or online notarization, this A D day ofcfsooc 20zL. by Puvasana Jakyee who is personally known to me or who has produced ELT as identification. Duee fye ahmao (SEAL) Notary Public Tricla McGoneg!! NotaryPublic State ofFlorida My Commission Expires:) 1/5/207 Comm HH464793 Expires 11/15/2027 Page 3 EXHIBIT A Legal description of the real property being conveyed by this instrument. THE WEST 130 FEET OF THE FOLLOWING PARCEL: COMMENCE AT THE NORTHEAST CORNER OF SECTION 12, TOWNSHIP 4 SOUTH, RANGE 14 WEST, BAY COUNTY, FLORIDA; THENCE N 88 DEGREES 00'43"W ALONG THE NORTH LINE OF SAID SECTION 12 FOR 665.68 FEET; THENCE S 00 DEGREES 47'02"W FOR 2151.13 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE S 00 DEGREES 47'02"W ALONG THE WEST RW LINE OF CAMELLIA AVENUE (AS PER MAINTENANCE CLAIM) FOR 80.00 FEET; THENCE LEAVING SAID WEST RW LINE N89°4208"W FOR 309.10 FEET; THENCE N00°07'38" FOR 80 FEET; THENCE S 89 DEGREES 42'08"E FOR 310.02 FEET TO THE POINT OF BEGINNING. Page 4 Agenda Item # 3 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: 04/22/2025 ITEM: RESOLUTION 25-04: LEISURE SERVICES FIELD & FACILITY FEE CHANGES 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING & OLD BUSINESS REGULAR Tim Legare, Director of Leisure Services 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) ATTACHED ARE RECOMMENDED CHANGES TO OUR FIELD AND FACILITY USE FEES FOR SPORTS FIELDS, BUILDINGS, PAVILIONS AND EVENT FIELD. OUR FEES WERE LAST UPDATED IN JUNE OF 2022.THERE ARE SOME INCREASES TO BRING US IN LINE WITH THE SURROUNDING CITIES. THERE ARE ALSO NEW FEES FOR NEWLY RENOVATED FIELDS AND FACILITIES. THIS IS NECESSARY IN ORDER TO RECOUP MORE OF OUR OPERATING EXPENSES DIRECTLY RELATED TO FIELD AND FACILITY RENTALS FOR EVENTS AND TOURNAMENTS. ATTACHMENT: RESOLUTION 25-04 5. REQUESTED MOTION/ACTION: Approval of Resolution No. 25-04 changing the Fee Schedule for the use of Recreational Facilities RESOLUTION 25-04 A RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, ADOPTING A REVISED SCHEDULE FOR RECREATIONAL FEES FOR RESIDENTS AND NON-RESIDENTS; REPEALING PARTS OF RESOLUTION 22-09; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Callaway, Florida established a revised fee schedule for the recreational facilities in the city by Resolution No. 16-31, subsequently amended by Resolutions 17-03, 16-31 and 22-09; and, WHEREAS, the City Commission desires to revise the entire fee schedule for the Callaway Arts and Conference Center and Callaway Community Center for the rental of the facilities by residents and non-residents. NOW THEREFORE, be it resolved by the City Commission of the City of Callaway, Florida that: 1. AUTHORITY. This Resolution is being adopted pursuant to the provisions of Chapter 10.5-2 ofthe Callaway Code, the Florida Constitution, Chapter 166, Florida Statutes, and other applicable laws. 2. REVISED FEE SCHEDULE. The fee schedules attached hereto as Exhibit "A" is hereby adopted for rental use by residents and non-residents ofthe city. 3. SEVERABILITY. This Resolution and its various parts, sections, subsections and clauses are severable. If any part, sentence, paragraph, subsection, section or clause is adjudged unconstitutional or invalid, the remainder of the ordinance shall not be affected. If any part, sentence, paragraph, subsection or clause be adjudged unconstitutional or invalid as applied to a particular property, building, or other structure, the application of such portion of the ordinance to other property, buildings, or structures shall not be affected. 4. REPEALER. Resolutions and parts of resolutions in conflict herewith are hereby repealed. 5. EFFECTIVE DATE. This Resolution shall take effect upon its passage. DULY PASSED AND ADOPTED by the City Commission of the City of Callaway, Florida, meeting in regular session this 22nd day of April, 2025. CITY OF CALLAWAY, FLORIDA Page 1 of2 By: ATTEST: Pamn Henderson, Mayor Ashley Robyck, City Clerk Approved as to form and legal sufficiency VOTE OF COMMISSION: for the city of Callaway only: Davis Griggs Henderson Pelletier Ayers Kevin Obos, City Attorney Page 2 of2 RESOLUTION NO. 24-04 EXHIBIT A 1. Callaway Facilities Rental Fees 2. Callaway Field Rental Fees Proposed Charges, April, 2025 OF CALLAWAYFACILITY RENTALS 6 500 CALLAWAY PARK WAY 0 CALLAWAY, FL 32404 ELORIDE OFFICE: (850) 874-0035 Callaway Arts and Conference Center: 7AM to 12AM, pricing includes 6 consecutive hours. Additional hours may be purchased by the renter. Callaway Community Center: 8AM to 11PM, full-day rental. Details Mon-Sun Mon-Sun Security Current Proposed Deposit Callaway Room $600.00 N/A $300.00 Callaway Room Additional Hours $100.00 N/A Florida Room $200.00 N/A $100.00 Florida Room Additional Hours $40.00 N/A Callaway Room W/ Florida $600.00 + N/A Room $150.00= $750 Security Fee with Alcohol $55 per hr. $60 per hr. Consumption (min of four (min of four hours) hours) Cleaning Fee Per Hour $40.00 per hour N/A (if applicable) Tablecloths $8.00 $10.00 Table Runners N/A $3.00 Cloth Napkins .50 $.75 Chair Sashes .50 $1.00 Chair Covers $2.00 N/A Chafing Dishes $8.00 $10.00 Beverage Dispensers $6.00 $8.00 Table Skirts $8.00 N/A Sterno Fuel (2 per chafer) $2.00 N/A Coffee Maker 30/40 Cup $10.00 N/A Community Center $90.00 $200.00 $100.00 Veteran's Park Pavilion $30.00 $40.00 Veteran's Park Special Event Fee $125.00 $150.00 Callaway Recreational Complex $30.00 per use $40.00 up to 3 hours Pavilion John B. Gore Park Pavilion $30.00 per use $40.00 up to 3 hours In addition, a 3% Sales Tax will be added to the total unless proof oft tax exception form is provided. Cancellation Policy: Callaway Arts and Conference Center: Cancellations made in writing 30 days or more in advance from the: reserved date will receive a refund. An Administrative Fee will be deducted from the rental fee of$50.00. Cancellations made in writing less than 30 days in advance from the reserved date will forfeit the amount oft the Security Deposit. Callaway Community Center: Cancellations made in writing 30 days or more in advance of the reserved date will receive a refund. An Administrative Fee will be deducted from the rental fee of $25.00. Cancellations made in writing less than 30 daysin advance of the reserved date will receive a refund equal to half of the rental fee. Proposed Charges, April 2025 SE CAL CALLAWAY FIELD RENTALS 504 CALLAWAY PARK WAY CALLAWAY, FL 32404 ELORIDE OFFICE: (850) 874-0031 Details Current Per Proposed Proposed Per Field, Per Day Rates/Changes Hour/Per Field Gore Park Baseball/Softball Practice $70.00 Change to: PER HOUR $40.00 Gore Park Baseball/Softball Tournament $125.00 $200 N/A Play 8AM-Dusk Gore Park Additional Lighting $30.00 (After Sunset- 10 PM) $40.00 Gore Park Additional Grooming & $45.00 N/A N/A Lining Gore Park Soccer Pavilion $30.00 $40.00 N/A Gore Park Special Event Fee-less than $125.00 $150.00 N/A 100 (in addition to pavilion rental) 8AM-Dusk Gore Park Special Event Fee-more than $250.00 8AM-Dusk N/A 100 (in addition to pavilion rental) CRC Baseball/Softball Practice $70.00 Change to: PER HOUR $40.00 CRCI Baseball/Softball Tournament Play $125.00 $200 N/A 8AM-Dusk CRC Park Additional Lighting $30.00 Change to: PER HOUR $40.00 CRC Additional Grooming & Lining $45.00 N/A N/A CRC Soccer Pavilion $30.00 $40.00 N/A CRC Special Event Fee-less than 100 $125.00 $150.00 N/A (in addition to pavilion rental) 8AM-Dusk CRC Special Event Fee-more than 100 $250.00 8AM-Dusk N/A (in addition to pavilion rental) In addition, a 3% Sales Tax will be added to the total unless proof oft tax exception form is provided. Cancellation Policy: Cancellations due to weather within the first two hours will receive another available date without charge. Cancellations made in writing 30 days or more in advance of the reserved date will receive a full refund less an administrative fee of $25.00. > Cancellations made in writing less than 30 days in advance of the reserved date will receive a refund equal to half oft the rental fee. Agenda Item # H CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: APRIL 22, 2025 ITEM: RESOLUTION No. 25-05 - CDBG- SMALL CITIES PROGRAM APPLICATION 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) This Resolution includes approval to Apply for the Community Development Block Grant Small Cities Application, with $50,000 matching funds and designating the City Manager to sign documents pertinent to the grant on behalf of the City. This grant will be used to continue the Lift Station Rehabilitation Project. ATTACHMENT: Resolution No. 25-05 5. REQUESTED MOTION/ACTION: Approval of Resolution No. 25-05 upon roll-call vote. RESOLUTION NO. 25-05 RESOLUTION OF THE CITY OF CALLAWAY CITY COMMISSION AUTHORIZING APPLICATION TO THE COMMUNITY DEVELOPMENT BLOCK GRANT SMALL CITIES APPLICATION AND MATCHING FUNDS WHEREAS, FloridaCommerce is the designated authority in the State of Florida (the "State") responsible for administering all U.S. Department ofHousing and Urban Development ("HUD") Community Development Block Grant-Small Cities ("CDBG-SC") funds awarded to the State; and WHEREAS, in Federal Fiscal Year ("FFY") 2023 and 2024, the State received $38 million in CDBG-SC funds for eligible activities including Neighborhood Revitalization, Housing Rehabilitation, Commercial Revitalization, and Economic Development; and WHEREAS, under the CDBG-SC Program, funds will be made available to cities and counties on a competitive basis to undertake eligible activities; and WHEREAS, the City Commission (the "Governing Body") ofthe City ofCallaway (the "City") will submit applications to FloridaCommerce for CDBG-SC funds to assist in Neighborhood Revitalization efforts and to improve the quality ofl life of the citizens of the City and the State; and WHEREAS, regulations governing the CDBG-SC program allow the utilization of said funds to repair water and sewer facilities, rehabilitation of publicly or privately owned commercial or industrial buildings, and economic revitalization, including any CDBG-SC eligible activity that demonstrably restores and improves some aspect of the local economy; and WHEREAS, the City is considering applying for CDBG-SC funds; and WHEREAS, under the requirements ofCDBG-SC, from time to time the City must publish notices to the public regarding any proposed project and providing the public with information on how to provide input about the proposed project and make public comments regarding same; WHEREAS, on April 15, 2025, the City published an initial notice on the Bay County website describing the CDBG-SC program and the City's interest in applying for funds, followed by a second notice in April of2025 on the Bay County website describing the project and the scope ofwork; and WHEREAS, after considering any and all public comments, concerns and input, it is in the best interest of the City to apply for CDBG-SC funds to accomplish the following projects and to provide local matching funds to augment each project's budget in the following amounts: 1. Lift Station Rehabilitation project: local match $50,000 WHEREAS, HUD regulations prohibit the duplication of benefits ("DOB"), which occurs if FloridaCommerce provides assistance to a participant for the same purpose as any previous financial or in- kind assistance provided to that participant for the same purpose, and the State, the City and FloridaCommerce CDBG-SC program are each prohibited from creating a DOB; and WHEREAS, as part of the application process and to facilitate the City's receipt and use of funds from the Small Cities program it will be necessary for the City Manager, acting as the Executive Officer for the Governing Body, to execute various documents and make certifications as required by HUD and FloridaCommerce for the CDBG-SC Program, and it is in the best interest ofthe citizens of the City and the best interest of the City to designate the City Manager as the Executive Officer of the Governing Body to make such certifications and execute such documents which may include (but are not limited to) subrecipient agreements, all documents required as part of any environmental review process, Request(s) for the Release ofFunds, requests for cash/funding, and any other documents and certifications necessary to accomplish the objectives contemplated hereby. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CALLAWAY OF BAY COUNTY, FLORIDA: SECTION 1: The foregoing WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are incorporated here by this reference. SECTION 2: The City authorizes the City Manager, acting as the Executive Officer for the City to execute various documents and make certifications to facilitate the City's application to the State and compliance with State and HUD regulations, including, but not limited to: certifying that that staff, contractors, vendors and community partners of the City's initiative will comply with all HUD and State requirements in the administration ofthe proposed CDBG-SC funded activities; will work in a cooperative manner to execute the Subrecipient Agreement that provides the pathway for successful CDBG-SC program(s) and/or project(s); and that all information submitted in the applications is true and accurate. PASSED, APPROVED, AND ADOPTED by the City ofCallaway, Bay County, Florida, this the day of April, 2025. CITY OF CALLAWAY, FLORIDA By: ATTEST: Pamn Henderson, Mayor Ashley Robyck, City Clerk Approved as to form and legal sufficiency VOTE OF COMMISSION: for the city of Callaway only: Davis Griggs Henderson Pelletier Ayers Kevin Obos, City Attorney Agenda Item # 5 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: APRIL 22, 2025 ITEM: BID AWARD = CM2025-03 BEACON POINT PLAZA REHABILITATION- NORTH OUTPARCEL 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING & OLD BUSINESS REGULAR Ashley Robyck, City Clerk 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) Staff issued an Invitation to Bid on Wednesday, February 26, 2025 with a closing date ofl Friday, April 4, 2025. Four bids were received as follows: WFO Construction $1,479,822.88 JNB Contracting $1,501,207.00 Anderson Construction $1,522,842.50 Holley Development Corp $1,237,500.00 Staff recommendation is to approve award to Holley Development Corp in the not-to-exceed amount of $1,237,500.00 contingent on state approval. ATTACHMENTS: BID TABULATION BID CERTIFICATION FORM AGREEMENT 5. REQUESTED MOTION/ACTION: Award of Agreement for Bid No. CM2025-03 to Holley Development Corp in the not-to-exceed amount of$1,237,500.00 contingent on state approval. > > > > > > > > > > A > > > > > > > A A > > > > A > > > > > > > > > 6 Holley Development Corporation Name ofCompany: BID/RFP CERTIFICATION FORM CITY OF CALLAWAY BEACON POINTE PLAZA REHABILITATION PROJECT BID NO.: CM2025-03 PROPOSERS CERTIFICATION TO THE CITYOF CALLAWAY: 1. The undersigned warrants that: (A) This Proposal is submitted in response to, and is in compliance with, all terms and conditions applicable thereto as set forth in the Advertisement, Instructions to Proposers, General Instructions and Conditions, Special Instructions and Conditions. Bid/RFP Certification Forms. the Minimum Technical Specifications. Addendum, Exhibits. Agreement, Bonds. and Insurance Requirements. each of which has been carefully examined. (B) Proposer or Proposer's representative has made such investigation as is necessary to determine the character and extent of the work and their capability to perform the work, and (C) agrees that if the Proposal is accepted by the City. Proposer will provide the necessary labor, materials, machinery, equipment. tools or apparatus. and perform all the work or services required to complete the assignment and/or contract within the time specified according to the requirements of the City as herein and hereinafter set forth. and (D) he/she is authorized to legally execute binding contracts for and on behalf of the Proposer. 2. Please check one: 0 Proposer declares that the only person. persons. company. or parties interested in this Proposal are named in the Proposal. D Proposer, or one or more of Proposer' s officers, principals. or any owner of more than 5% in or of proposer, or members of theirimmediate families:(A)! have a financial interest in another company. project, or property that could benefit financially from this proposed project; and/or (B) another individual or business will be compensated by (or on behalfofp proposer)if Proposer is selected by the City for the requested services. (Attach a detailed explanation for either.) 3. Bid Bond Ifthe Proposal is accepted by the City, it will become a binding contract on both parties. Ifa Bid Bond or Cashier's s Check/Certified Check is required, it shall be submitted with the Proposal. If the undersigned shall fail to deliver or perform, or if applicable, execute a Contract as stated herein, then the City may, at its option, determine that the undersigned has abandoned the Award/Contract, and thereupon such Bid and/or Award shall be null and void, and any Cashier's Check/Certified Check or Bond accompanying this Bids shall be forfeited to and become the property ofthe City, and the full amount of said check, or if a Bid Bond, the full amount of such bond. shail be paid 10 the City as partial liquidated damages; otherwise. any Bond or Cashier's Check/Certified Check accompanying this Bid shall be returned to the undersigned within 30 calendar days from the date ofAward, orifprovisions foral Noticeto Proceed are included. from the date ofthe Notice to Proceed. 4. Vendor proposes and agrees to provide all materials, services or equipment required for the City of Callaway BEACON POINTE PLAZA REMABILITATION PRO.JECT - NORTH OUTPARCEL BID NO.: CM2025-03. for the Total Sum(s) as follows(lotals must maich hdhadmee each Part): One Million two hundred thirty seven thousand fve hundred Dollars ($1,237,5 500. 00 ). 5. Number ofdays from date ofthe Notice to Proceed that will be required for the final completion ofall work as described herein. 270 (Maximum 270 Calendar Days) 6. The City reserves the right to accept any or all prices itemized in any combination that best serves the interests of the City. The City further reserves the right to accept or reject any oft the components of this Proposal, including alternates. 7. BIDDER HEREBY ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDUMS: 1-7 Page lof3 BEACON POINTE PLAZA RFHABILITATION PROJECT - NORTH OUTPARCEL Bid No.: CM2025-03 Proposed and rehabilitation activities will not change the size or capacity ofexisting structures by more than 20 percent and the activities do not involve a change in land use. ITEM DESCRIPTION QTY UNIT AMOUNT A. REHABILITATION OF A 5,000 SF OUTPARCEL Reconstruction +- 5,000 sfof outparcel building into 3 suites ofa approximately 1,667 sf each with drive-thru located on the south side of the building Reconstruction ofthe existing pylon sign EA $ 920,700 Altemate Not included in Totals: 1) Add to Supply and Install Canopy Structure over dumpster enclosure $23,061: 25 1a) Extend Grease Sewer to Dumpster Enclosure $ 9538 45 2) Deduct/Omit Tie- beam indicated on sheet S1. 1. detai 9/50.2 $(5000) 3) Cost of Building Permit By GC Included in base bid 4) Cost of Supervisicn and Builder's Risk Included in base bid SU BTOTAL 920,700 BONDS AND INSU RANC E (2%) 19,800 MOBILIZATION, AND GENERAL CONDITIONS (MAXIMUM 5%) 49,500 GRAND SUBTOTALS 990.000 CONTINGENCY @ 25% 247,500 s1,237. 500 Name of Bidder: Holley Development Corporation Business structure: (X Corporation, ( ) Partnership, ( Individual, ( ) Other: Ifa Partnership: Name(s) of Partner(s): Ifa Corporation: Incorporated in State of: Florida Date ofIncorporation: 1/2006 Page 2 of3 Unique Entity Identifier Number: 20-4040194 Business Address: 406 S Waukesha St. City: Bonifay StateFlorida Zip 32425 Telephone Number: (850)768-4477 Fax( NIA Submitted By: Elizabeth Holley Affix Corporate Seal (If Corporation) (Print) Title: President Signature: Finphh Hstln ATTEST: Done Hlg Secretary By: JASON HoLEy Print Name State ofFlorida The foregoing instrument was acknowledged before County of HoLmES me by means of Physical Presence or Online Notarization The foregoing instrument was acknowledged before me this day of r - 205by. EhzAbeth who is personally known to me or who Halley presented as identification, and who (did) (did not) take an oth KATIY MEINRICH Mctary Publie. Sute df Perde a M 143549 AHlairce [Sighature of Nâtary Public] [Printed, ty 45 ary Public) Contractor MBE/WBE Status (Check all that apply): Minority Business Enterprise Women's Business Enterprise Not a Minority Business Enterprise or Women' s Business Enterprise NOTE: BIDS MAY BE REJECTED IF ALL DOCUMENTS ARE NOT COMPLETE AND EXECUTED, AND THE NUMBER OF COPIES SPECIFIEDREQUESTED OF EACHARE NOTS SUBMITTED WITH THE BID. PLEASE NOTE: THA SEC TION 3 FORMS MUST BE SU BMITTED WITH THE BID PACKAGE" - Page 3 of 3 CITY OF CALLAWAY BEACON POINTE PLAZA REHABILITATION PROJECT - NORTH OUTPARCEL BID NO.: CM2025-03 This Agreement made as of this 8th day of, April 2025, by and between the City of Callaway, Florida - (the "CITY"), and Holley Development Corporation authorized to do business in the State ofFlorida (the "CONTRACTOR), and whose address is 406 S. Waukesha Street, Bonifay Florida, 32425 Phone: 850-768-4477 In consideration of the mutual promises contained herein, the CITY and the CONTRACTOR agree as follows: ARTICLE 1 - SERVICES The CONTRACTOR'S responsibility under this Agreement is to construction of the Beacon Pointe Plaza, which is supported by U.S Department of Housing and Urban Development (HUD) Community Development Block Grant = Disaster Recovery (CDBG-DR) for BID NO. CM2024-22 = BEACON POINTE PLAZA REHABILITATION PROJECT- NORTH OUTPARCEL. CONTRACTOR shall comply with, and shall ensure that all subcontractors comply with, all applicable procedures, guidelines, manuals, standards, and directives as described in EXHIBIT A: Required Contract Terms & Conditions - Hometown Revitalization Subrecipient Agreement M0038; EXHIBIT B: HUD-4010 = Federal Labor Standards Provisions and Davis Bacon Wage Decision; EXHIBIT C: Minority Business Enterprises and Women's Business Enterprises; EXHIBIT D: Environmental Review Record Required Mitigation Measures and Conditions; and EXHIBIT E: Section 3 Clause and Section 3 Required Forms. Services of the CONTRACTOR shall be under the general direction of the CITY MANAGER, who may designate a person to act as the CITY'S representative (hereinafter REPRESENTATIVE? during the performance of this Agreement. ARTICLE 2 - SCHEDULE The CONTRACTOR will commence the work required by the CONTRACT DOCUMENTS within 10 calendar days after the date of the NOTICE TO PROCEED and will substantially complete the project within 270 consecutive calendar days, unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. ARTICLE: 3 - PAYMENTS TO CONTRACTOR A. The CITY shall pay to the CONTRACTOR for services satisfactorily performed $1,237,500.00, which includes all direct charges, indirect charges, and reimbursable expenses, if any. The CONTRACTOR will bill the CITY monthly. B. The invoices received from the CONTRACTOR pursuant to this Agreement will be reviewed and approved by the City Manager's office, indicating that services have been rendered in conformity with the Agreement, and then will be sent to the Finance Department for payment. The invoice must specify the work performed. Five percent (5%) of each invoiced amount will be withheld and retained by the CITY until completion ofthe work to the satisfaction of the CITY. C. In order for both parties herein to close their books and records, the CONTRACTOR will clearly state "final invoice" on the CONTRACTOR'S final/last billing to the CITY. This indicates that all services have been performed and all charges and costs have been invoiced to the CITY. Since this account will thereupon be closed, any and other further charges if not properly included on this final invoice shall be waived by the CONTRACTOR. D. CONTRACTOR acknowledges that it has reviewed the scope of work and inspected the work site and does not anticipate having any CONTRACTOR requested change orders. E. PROHIBITION OF CONTINGENCY FEES - Pursuant to Florida Statutes, no person may, in whole or in part, pay, give, or receive, or agree to pay, give, or receive, a contingency fee. However, this subsection does not apply to claims bills. Any person who violates this section commits a misdemeanor of the first degree, punishable as provided in fs. 775.082 or 775.083. ARTICLE 4. - TERMINATION This Agreement may be terminated by the CONTRACTOR on 60 days prior written notice to the CITY in the event of substantial failure by the CITY to perform in accordance with the terms hereofthrough no fault ofthe CONTRACTOR. It may also be terminated by the CITY, with or without cause, immediately upon written notice to the CONTRACTOR. Unless the CONTRACTOR is in breach of this Agreement, the CONTRACTOR shall be paid for services rendered to the CITY'S satisfaction through the date of termination. After receipt of a termination notice and except as otherwise directed by the CITY the CONTRACTOR shall: A. Stop work on the date and to the extent specified. B. Terminate and settle all orders and subcontracts relating to the performance ofthe terminated work. C. Transfer all work in process, completed work, and other material related to the terminated work to the CITY. D. Continue and complete all parts of the work that have not been terminated. ARTICLE 5 - PERSONNEL The CONTRACTOR represents that it has or will secure at its own expense all necessary personnel required to perform the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the CITY. All of the services required herein under shall be performed by the CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under State and local law to perform such services. The CONTRACTOR warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. ARTICLE 6- SUBCONTRACTING The CITY reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any subcontractors in order to make a determination as to the capability of the subcontractor to perform properly under this Agreement. The CONTRACTOR is encouraged to seek minority and women business enterprises for participation in subcontracting opportunities. If a subcontractor fails to perform or make progress, as required by this Agreement, and it is necessary to replace the subcontractor to complete the work in a timely fashion, the CONTRACTOR shall promptly do SO, subject to acceptance of the new subcontractor by the CITY. ARTICLE 7- FEDERAL, AND STATE TAX The CONTRACTOR shall be responsible for payment of its own FICA and Social Security benefits with respect to this Agreement and the personnel it employs. ARTICLE 8 - INSURANCE & BONDS A. The CONTRACTOR shall not commence work under this Agreement until it has obtained all insurance and bonds required under this paragraph and such insurance has been verified by the CITY. B. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The CONTRACTOR shall maintain, during the life ofthis Agreement, comprehensive automobile liability insurance in the amount of$1,000,000 and $2,000,000 combined single limit for property damage and bodily injury liability covering claims which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles, whether such operations be by the CONTRACTOR or by anyone directly or indirectly employed by the CONTRACTOR. CONTRACTOR shall purchase and maintain a policy or policies of commercial general liability insurance satisfactory in all respects to CITY, and casualty and extended coverage insurance. All policies shall be occurrence form policies and shall name CITY as an additional insured, with the premium thereon fully paid by CONTRACTOR on or before their due date. The general liability insurance policy shall afford minimum protection of $1,000,000 and $2,000,000 combined single limit coverage for bodily injury. Required insurance shall be documented in Certificates ofInsurance which provide that CITY shall be notified at least 30 days in advance of cancellation, non-renewal or adverse change. New Certificates of Insurance are to be provided to CITY at least 15 days prior to coverage renewals. City of Callaway, Florida is to be named as an additional insured entity. If requested by CITY, CONTRACTOR shall furnish complete copies of its insurance policies, forms and endorsements. For commercial general liability coverage, CONTRACTOR shall, at the option of CITY, provide an indication of the amount of claims, payments or reserves chargeable to the aggregate amount of liability coverage. Receipt of certificates or other documentation of insurance or policies or copies of policies by CITY, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of CONTRACTOR'S obligation to fulfill the insurance requirements herein. CONTRACTOR shall also purchase and maintain workers compensation insurance for all obligations imposed by law, with employer's S liability limits of at least the statutory limit, or provide notarized affidavit of exemption listing relevant statutes. CONTRACTOR shall also purchase any other coverage required by law. CONTRACTOR'S maintenance of the insurance policies required hereunder shall not limit or otherwise affect its liability hereunder. C. In the event that a performance or payment bond is required due to use of grant funds for the project, by City Commission or as otherwise required, the CONTRACTOR shall not commence work under this Agreement until it has obtained the required bonds and provided such bonds to the CITY. ARTICLE 9. - EXCUSABLE DELAYS The CONTRACTOR shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the CONTRACTOR'S control and without its fault or negligence. Such causes may include but are not limited to acts ofGod; the City'somissive and commissive failures; natural or public health emergencies; labor disputes; freight embargoes; and severe weather conditions. If failure to perform is caused by the failure of the CONTRACTOR'S subcontractor(s) and is without the fault or negligence oft them, the CONTRACTOR shall not be deemed to be in default. Upon the CONTRACTOR'S request, the CITY shall consider the facts and extent of any failure to perform the work and, ifthe CONTRACTOR'S failure to perform was without its fault or negligence as determined by the CITY, any affected provision of this Agreement shall be revised accordingly; subject to the CITY's rights to change, terminate, or stop any or all of the work at any time. ARTICLE 10 - LIQUIDATED DAMAGES Liquidated damages shall be paid to the CITY at the rate of $500 per day for all work awarded under the contract until the work has been satisfactorily completed as provided by the Contract Documents. Sundays and Legal Holidays shall be excluded in determining days in default. It is agreed that the amount is the per-diem rate for damage incurred by reason of failure to complete the work. The said amount is hereby agreed upon as the reasonable costs which may be accrued by the CITY after the expiration of the time of completion. It is expressly understood and agreed that this amount is not to be considered in the nature of a penalty, but as liquidated damages which have accrued against the CONTRACTOR. The CITY shall have the right to deduct such damages from any amount due, or that may become due the CONTRACTOR, or the amount of such damages shall be due and collectable from the CONTRACTOR or Surety. ARTICLE 11 - ARREARS The CONTRACTOR shall not pledge the CITY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form ofi indebtedness. ARTICLE 12 -] DISCLOSURE AND OWNERSHIP OF DOCUMENTS The CONTRACTOR shall deliver to the CITY for approval and acceptance, and before being eligible for final payment of any amount due, all documents and materials prepared by and for the CITY under this Agreement. All written and oral information not in the public domain or not previously known, and all information and data obtained, developed, or supplied by the CITY or at its expense will be kept confidential by the CONTRACTOR and will not be disclosed to any other party, directly or indirectly, without the CITY'S prior written consent. Such information and data shall be and will remain the CITY'S property and may be reproduced and reused at the discretion of the CITY. All products generated by the CONTRACTOR for the CITY become the property ofthe CITY. The CITY may require submission of any electronic file version of reports, data, maps, or other submission of documentation produced for or as a result of this project in addition to paper documents. The CITY and the CONTRACTOR shall comply with the provisions of the Florida Public Records Law. Ifthe CONTRACTOR has questions regarding the application ofChapter 119, Florida Statutes, to the CONTRACTORS duty to provide public records relating to this contract, contact the custodian of public records, Audra Boswell, City Clerk, at 850-215-6694, email at rhckaaufalaaen. or via mail, at 6601 E. Hwy. 22, Callaway, FL 32404. PUBLIC RECORDS LAW. CONTRACTOR acknowledges that it is familiar with the provisions of the Public Records Law of the State of Florida. CONTRACTOR agrees to comply with Chapter 119, Florida Statutes, and specifically per Florida Statute 119.0701, CONTRACTOR agrees to keep and maintain public records that would be required by the City of Callaway in order to perform the services provided for in this Agreement; CONTRACTOR agrees to provide public access to any required public records in the same manner as a public agency; CONTRACTOR agrees to protect exempt or confidential records from disclosure; CONTRACTOR agrees to meet public records retention requirement; and CONTRACTOR agrees that at the end of term of this Agreement, to transfer all public records to the City of Callaway and destroy any duplicate exempt or confidential public records. All products generated by the CONTRACTOR for the CITY become the property of the CITY. The CITY may require submission of any electronic file version of reports, data, maps or other submission of documentation produced for or as a result of this Bid/Proposal in addition to paper documents. Further, in accordance with the Public Records Laws of the State of Florida, Section 119.0701, (2013), Contractor must: A. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. B. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public record disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. E. If a contractor does not comply with a public records request, the public agency shall enforce the contract provision in accordance with the contract. All covenants, agreements, representations, and warranties made herein, or otherwise made in writing by any party pursuant hereto shall survive the execution and delivery of this Agreement and the consummation of the transactions contemplated hereby. ARTICLE 13 - INDEPENDENT CONTRACTOR RELATIONSHIP The CONTRACTOR is, and shall be, in the performance of all work services and activities under this Agreement, an independent contractor, and not an employee, agent, or servant of the CITY. All persons engaged in any of the work or services performed pursuant to this Agreement shall at all times, and in all places, be subject to the CONTRACTOR'S sole direction, supervision, and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the CONTRACTOR'S relationship and the relationship of its employees to the CITY shall be that of an independent contractor and not as employees or agents ofthe CITY. The CONTRACTOR does not have the power or authority to bind the CITY in any promise, agreement, or representation. The CONTRACTOR shall hold the CITY, its officers, agents and employees harmless and free from any loss, damage or expense arising out of any occurrence relating to this Agreement or its performance and shall indemnify the CITY, its officers, agents and employees, customers, and successors against any damage or claim of any type arising from the negligent or intentional acts or omission of the CONTRACTOR. ARTICLE 14 - CONTRACT ASSIGNMENT The CONTRACTOR shall not sublet, sell, transfer, assign or otherwise dispose of the CONTRACT or any portion thereof, or of his right, title, or interest therein, without written consent of the CITY. The CONTRACTOR shall complete the work contemplated by the terms and conditions of this Agreement in an amount equivalent to at least 50 percent (50%) of the dollar value of work to be performed under this Contract utilizing its own business or corporate entity, SO that no single labor, material man, or subcontractor shall be permitted to perform more than 50% of the work contemplated by this Contract. ARTICLE 15 - AMENDMENT None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded, or otherwise altered, except by a written instrument executed by the parties hereto. ARTICLE 16 - ENFORCEMENT COSTS If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any provision, the suçcessful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. ARTICLE 17 - AUTHORITY TO PRACTICE The CONTRACTOR hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. ARTICLE 18- SEVERABILITY If any term or provision on this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provisions to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision ofthis Agreement shall be deemed valid and enforceable to the extent permitted by law. ARTICLE 19- - CITY'S REPRESENTATIVE AND AUTHORITY The person designated by the CITY MANAGER shall serve as the CITY'S REPRESENTATIVE and shall decide questions which may arise as to quality and acceptability ofr materials furnished and work performed and shall interpret the intent of the Contract Documents with reasonable promptness. The REPRESENTATIVE will not be responsible for the construction means, controls, techniques, sequences, procedures, or construction safety. The REPRESENTATIVE may assign Project Inspector(s) who shall serve to assist the REPRESENTATIVE in determining if the work performed and the materials used meet the Contract requirements. The Project Inspector shall be authorized to issue Field Orders. The Project Inspector shall be authorized to stop all or any portion of the work ifi in his opinion the work is not proceeding according to the requirements ofthe plans and specifications. ARTICLE: 20 - MODIFICATION The CITY reserves the right to make changes in the work, including alterations, reductions therein or additions thereto. Upon receipt by the CONTRACTOR of the CITY'S notification of a contemplated change, the CONTRACTOR shall (1)ifrequested by CITY, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the CITY ofany estimated change in the completion date, and (3) advise the CITY in writing ift the contemplated change shall affect the CONTRACTOR'S ability to meet the completion dates or schedules of this Agreement. If the CITY SO instructs in writing, the CONTRACTOR shall suspend work on that portion of the work affected by a contemplated change, pending the CITY'S decision to proceed with the change. Ifthe CITY elects to make the change, the CITY shall issue a contract amendment or change order and the CONTRACTOR shall not commence work on any such change until such written amendment or change order has been issued and signed by each of the parties. ARTICLE 21 - CONTRACT DOCUMENTS The other documents which comprise the entire Agreement are attached hereto, made a part hereof and consist ofthe following: A. Advertisement for Qualifications, B. Special Instructions and Conditions, C. General Instructions and Conditions, D. Minimum Technical Specifications, E. Bid Forms RFQ Affidavit RFQ Affidavit of Solvency Conflict ofInterest Disclosure Form ClaimsLiensyLitigation History Equal Opportunity Report Statement Certification Regarding Debarment Certification Regarding Lobbying Certification ofNon-Segregated Facilities Non-Collusion Certification Drug-Free Workplace Certification Public Entity Crimes Statement, Truth in Negotiation Certification F. Addenda (if any), G. Change Orders (ifany), H. Notice of Award I. Notice to Proceed J. EXHIBIT A: Required Contract Terms & Conditions Hometown Revitalization Subrecipient Agreement M0038 K. EXHIBIT B: HUD-4010 = Federal Labor Standard Provisions and Davis Bacon Wage Decision L. EXHIBIT C: Minority Business Enterprises and Women's Business Enterprises M. EXHIBIT D: Environmental Review Record Required Mitigation Measures and Conditions N. EXHIBIT E: Section 3 Clause and Section 3 Required Forms In the event of a conflict between the terms of the above documents and the terms of this Agreement, the terms of this Agreement shall prevail. There are no contract documents other than those listed above and there are no promises or understandings other than those stated herein. ARTICLE: 22 - VENUE All applicable laws, regulations and ordinances ofthe State ofFlorida, Bay County and the City ofCallaway will apply to consideration and award of any Bid/Proposal and the performance of the bidder/proposal pursuant thereto and shall be governed by the laws of the State of Florida both as to intention and performance. The venue for any action arising from the award or subsequent performance shall lie exclusively in the Circuit Court of Bay County, Florida, or the United States District Court for the Northern District of Florida, as applicable. ARTICLE 23 - NOTICE All notices required in this Agreement shall be sent by certified mail, return receipt requested, and if sent to the CITY shall be mailed to: City of Callaway 6601 East Hwy. 22 Callaway, Florida 32404 Attention: Ashley Robyck, City Clerk Phone: (850) 215-6694 Email: olyct@aiyolCalawaycon With a copy to: Kevin D. Obos, Esq. City Attorney Hand Arendall Harrison Sale, LLC 304 Magnolia Avenue Panama City, FL 32401 Phone: (850) 769-3434 Fax: 50) 769-6121 and if sent to the CONTRACTOR shall be mailed to: Contractor: Attn: Address: Phone: E-Mail: Either party may change its address noted above by giving written notice to the other party in accordance with the requirements of the Section. This Agreement is entered into as of the day and year first written above and is executed in at least two original copies of which one is to be delivered to the CONTRACTOR, and one to the CITY CLERK for filing in the official records. CITY CLERK CITY OF CALLAWAY, FLORIDA Attest: By: Ashley Robyck Pamn Henderson, Mayor City Clerk Contractor Witnesses: Contractor: Witness: Name Business Name By: Signature Signature Print Name and Title APPROVED AS TO FORM FOR THE RELIANCE OF THE CITY OF CALLAWAY ONLY: KEVIN D. OBOS, HAND ARENDALL HARRISON SALE CITY ATTORNEY Agenda Item # Q CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: 04/22/2025 ITEM: LEISURE SERVICES SURPLUS EQUIPMENT 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING & OLD BUSINESS REGULAR Tim Legare, Director of Leisure Services 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) We are requesting approval to sell as surplus the following equipment: 1-2 2000 John Deere 4200 Tractor Equip #114 1-2 2010 Toro Workman MD Equip # 162 1- 2010 Toro Workman MD Equip # 166 1- 2014 Toro Z Master Equip # 164 1- 2015 Toro Z Master Equip # 168 1- 2007 Trench N Edge Trencher # 155 All of this equipment has either been replaced or is no longer in service. ATTACHMENT: CAPITAL ASSET ACTIVITY FORMS AND EQUIPMENT UNIT INFORMATION FORMS 5. REQUESTED MOTION/ACTION: Approval to sell listed equipment as surplus. 5 CAL ) CAPITAL ASSET ACTIVITY FORM ELORIDE inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 114 572 2000 John Deere 4200 Tractor City' Vehicles are required to be inspected by Fleet Maintenance. / I TRANSFER New Department / I CHANGE LOCATION - New Location SALE - Buyer / I TRADE-IN - Vendor I I DONATION - Nonprofit Organization / I DISPOSAL Other: Approval Fleet Maintenance Signature Date 4-16-35 X Wehv (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date 4-15-25 X * 19 Approval City Mapager Approval Date Wv7S X sLook walk "Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway : FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit Information Equip Num 114 Date 6/26/2024 Equip Desc '00. J.D. 4200 General Information Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date Type Tractor Date Inactivated Purchase Price $0.00 Make John Deere Fuel Type Diesel PM Based On Hours AND Days Model 4200 Defauit MPG Number Of Axles 0 Year 2000 Capital Equip # 001036 Number Seats U Vin# LV4200H321659 Purchase Order# Fuel/Gas Card # Engine Type Lease Or Own Tire Size(s) 14x17.5 Condition Fair Owner 23x8.50-12 NHS License Information Odometer! Hours information Fixed Yearly Costs License Number NIA Beginning Odometer Depreciation $0.00 Base State/Province Current Odometer LicenseFees $0.00 Renewal Date Current Odometer Date 5/7/2009 InsuranceAmt $0.00 MVT Renewal Date Beginning Hours 896 Other Fixed Cost $0.00 HUT Renewal Date Current Hours 1615 Current Hours Date 8/17/2021 Equipped With Weights Lift Axte Equipped Intra State Unit Combined Gross Weight 0 2/ Axie Truck Pulis Trailer Reeferl PTO Equipped: Licensed/Gross Weight 0 2A Axle Truck Pulls 5th Wheel Unit Hauli Unladen Weight 114 - 114 & - F CAL / CAPITAL ASSET ACTIVITY FORM ELORIDE Inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 12152 162 572 2010 Toro Workman MD City Vehicles are required to be inspected by Fleet Maintenance. I I TRANSFER New Department I I CHANGE LOCATION - New Location X SALE - Buyer I I TRADE-IN - Vendor I I DONATION - Nonprofit Organization I I DISPOSAL Other: Approval Fleet Maintenance Signature Date 4-16-25 X gocan (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date 4-15-25 X 2 Approval CityManager Approval Date W-175 X bslok Alb "Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit information Equip Num 162 Date 9/6/2017 Equip Desc '101 Toro Workman MD General Information Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date Type Misc. Equipment Date nactivated Purchase Price $0.00 Make Toro Fuel Type Gas PMI Based On Hours AND Days Model Workman, 07279 Default MPG Number Of Axdes 0 Year 2010 Capital Equip # Number Seats o Vin# 310000447 Purchase Orderf Fuel/Gas Card # Engine Type Kohler 357cc Lease Or Own Tire Size(s) 22x9.50-10 Condition Good Owner License information Odometer! Hours information Fixed Yearly Costs License Number N/A Beginning Odometer Depreciation $0.00 Base State/Province Current Odometer LicenseFees $0.00 Renewal Date Current Odometer Date InsuranceAmt $0.00 MVT Renewal Date Beginning Hours 0 Other Fixed Cost $0.00 HUT Renewal Date Current Hours 657 Current Hours Date 2/8/2016 Equipped With Weights Lift Axle Equipped Intra State Unit Combined Gross Weigh 0 2Axle Truck Pulls Trailer Reefer/ PTO Equipped: Licensed/Gross Weight 0 2Axe Truck Pulls 5th Wheel Unit Haul Unladen Weight 0 162 162 162 a 6 - - : - CAL 0 CAPITAL ASSET ACTIVITY FORM ELORIDE Inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 12290 166 572 2010 Toro Workman MD City Vehicles are required to be inspected by Fleet Maintenance. I I TRANSFER New Department I / CHANGE LOCATION - New Location SALE - Buyer I I TRADE-IN - Vendor I I DONATION - Nonprofit Organization I I DISPOSAL - Other: Approval Fleet Maintenance Signature Date - 16-35 X S6 Ea (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date H-15-25 X Approval CipyMahager Approval Date 4125 X Pslok pN wiss "Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit Information Equip Num 166 Date 9/5/2017 Equip Desc '10' Workman MD Preowned General nformation Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date Type Misc. Equipment Date Inactivated Purchase Price $4.250.00 Make Toro Fuel Type Gas PMI Based On Hours AND Days Model 07279 Default MPG Number Of Axles 0 Year 2010 Capital Equip # Number Seats 0 Vin# 310000404 Purchase Order# Fuel/Gas Card # Engine Type Kohler CS12S Lease Or Own Own Tire Size(s) 22x9.50-10 Condition Good Owner 0 License nformation Odometer/ Hours Information Fixed Yearly Costs License Number Beginning Odometer 1545 Depreciation $0.00 Base State/Province Current Odometer 1545 LicenseFees $0.00 Renewal Date Current Odometer Date 11/10/2016 InsuranceAmt $0.00 MVT Renewal Date Beginning Hours 1264 Other Fixed Cost $75.00 HUT Renewal Date Current Hours 1540 Current Hours Date 10/10/2016 Equipped With Weights Lift Axie Equipped Intra State Unit Combined Gross Weigh 0 2 Axle Truck Pulls Trailer Reefer! PTO Equipped: Licensed/Gross Weight 0 2A Axle Truck Puils 5th Wheel Unit Haul Unladen Weight 0 166 166 - TORO WORKMAN 0 CAL ) CAPITAL ASSET ACTIVITY FORM ELORIDE Inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 164 572 2014 Toro Z-Master Pro 6000 City Vehicles are required to be inspected by Fleet Maintenance. I I TRANSFER New Department I I CHANGE LOCATION - New Location SALE - Buyer / / TRADE-IN - Vendor I I DONATION - Nonprofit Organization / 1 DISPOSAL Other: Approval Fleet Maintenance Signature Date 4-16 -35 X gen (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date 4-15-25 X Approval cleragerApproa Date M175 X Look Mls "Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value, Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit Information Equip Num 164 Date 4/15/2025 Equip Desc 14 Z-Master Pro 6000 General Information Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date Type Mower / Attatchment Date Inactivated Purchase Price $0.00 Make Toro Fuel Type Gas PMI Based On Hours AND Days Model 74925 Defauit MPG Number Of Axies 0 Year 2014 Capital Equip # Number Seats 0 Vin# 314000702 Purchase Order# Fuel/Gas Card # Engine Type Kaw FX801V-FS04-R Lease Or Own Tire Size(s) 24x12.00-12NHS Condition Good Owner License Information Odometer/ Hours Information Fixed Yearly Costs License Number Beginning Odometer Depreciation S0.00 Base State/Province Current Odometer LicenseFees $0.00 Renewal Date Current Odometer Date InsuranceAmt $0.00 MVT Renewal Date Beginning Hours U Other Fixed Cost $0.00 HUT Renewal Date Current Hours 1586 Current Hours Date 11/19/2024 Equipped With Weights Lift Axle Equipped intra State Unit Combined Gross Weigh 0 2Axle Truck Pulls Trailer Reefer/ PTO Equipped: Licensed/Gross Weight 0 2Axle Truck Pulls 5th Wheel Unit Haul Unladen Weight 0 164 164 DRV CAL , CAPITAL ASSET ACTIVITY FORM ELORIDE Inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 168 572 2014 Toro Z-Master Pro 6000 City Vehicles are required to be inspected by Fleet Maintenance. I I TRANSFER New Department I I CHANGE LOCATION - New Location X SALE - Buyer I I TRADE-IN - Vendor I I DONATION - Nonprofit Organization I I DISPOSAL - Other: Approval Fleet Maintenance Signature Date joen 4-16-26 (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date 4-15-25 X Cas Approval CityMarager Approval Date W1-15 hi3lok - fl **Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit information Equip Num 168 Date 4/15/2025 Equip Desc '15 Toro Z-Master Pro 6000 General nformation Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date 10/21/2015 Type Mower Date Inactivated Purchase Price $8.969.31 Make Toro Fuel Type Gas PM Based On Hours AND Days Model Z-Master 74925 Default MPG Number Of Axles 0 Year 2015 Capital Equip # Number Seats 0 Vin# 315000638 Purchase Order# Fuei/Gas Card # NIA Engine Type Kawasaki FX801V Lease Or Own Own Tire Size(s) 13x6.50-6 Condition New Owner City of Callaway. Leisure Services 24x12.00-12 License information Odometer! Hours information Fixed Yearly Costs License Number NIA Beginning Odometer Depreciation $0.00 Base State/Province Current Odometer LicenseFees $0.00 Renewal Date Current Odometer Date InsuranceAmt $0.00 MVT Renewal Date Beginning Hours Other Fixed Cost $0.00 HUT Renewal Date Current Hours 1457 Current Hours Date 5/8/2023 Equipped With Weights Lift Axle Equipped Intra State Unit Combined Gross Weigh 0 2/ Axle Truck Pulls Trailer Reeferl PTO Equipped: Licensed/Gross Weight 0 2 Axle Truck Pulis 5th Wheel Unit Haul Unladen Weight 168 a 2 - SA1 168 TOBO 0E0 68 : CALL CAPITAL ASSET ACTIVITY FORM ELORIDE Inventory ID# Equip. ID# Dept # Asset Description (incl. Year) 155 572 2007 Trench N Edge Rotary Trencher City Vehicles are required to be inspected by Fleet Maintenance. I I TRANSFER New Department I I CHANGE LOCATION - New Location X SALE - Buyer I I TRADE-IN - Vendor I I DONATION - Nonprofit Organization I I DISPOSAL Other: Approval Fleet Maintenance Signature Date 4-16-25 X 2 e01 (Please provide Fleet Maintenance recommendation for vehicles on separate sheet) Activity Department Head Signature: Date X - Lg Approval City Manager Approval Date wIR X A46 SLe - "Finance Department - Section" Board Approval Date: Original Cost of Asset Current Book Value Asset Record Updated: inital: City of Callaway 6623 Omoko St Callaway FI 32404 USA Phone: 850-871-1780 Fax: 850-871-2416 Unit Information Equip Num 155 Date 4/15/2025 Equip Desc Trench n edge rotary trencher General Information Location Sports Complex Department Or Area 572 Leisure Services Date Activated Purchase Date Type Misc. Equipment Date Inactivaled Purchase Price $3.540.00 Make For The Edge inc Fuel Type Gas PMI Based On Hours AND Days Model Trench'N edge Default MPG Number Of Axles 0 Year 2007 Capital Equip # Number Seats 0 Vin# 250067 Purchase Order# Fuel/Gas Card # N/A Engine Type Honda GX390. 13 hp Lease Or Own Tire Size(s) Condition Good Owner 0 License Information Odometer! Hours Information Fixed Yearly Costs License Number N/A Beginning Odometer Depreciation $0.00 Base State/Province Current Odometer LicenseFees $0.00 Renewal Date Current Odometer Date InsuranceAmt $0.00 MVT Renewal Date Beginning Hours 0 Other Fixed Cost $0.00 HUT Renewal Date Current Hours Current Hours Date 5/3/2007 Equipped With Weights Lift Axle Equipped Intra State Unit Combined Gross Weight 0 2/ Axle Truck Pulis Trailer Reefer/ PTO Equipped: Licensed/Gross Weight 0 2 Axle Truck Pulls 5th Wheel Unit Hauli Unladen Weight / * A