REGULAR MEETING AGENDA CITY OF LA HABRA HEIGHTS REGULAR ROADS ADVISORY COMMITTEE 1245 N. Hacienda Road La Habra Heights, California 90631 6:30 p.m. Regular Business April 23, 2025 The City of La Habra Heights complies with the Americans with Disabilities Act of 1990. If you require special assistance to attend or participate in this meeting, please call the City Clerk's office at (562) 694-6302. Materials related to any items on this agenda submitted to the Roads Advisory Committee after distribution of the agenda packet are available for public inspection with the City Clerk at 1245 N. Hacienda Road, La Habra Heights, CA 90631 during normal business hours. PUBLIC COMMENT PROCESS Each member of the public may speak for a total of five minutes on any action item listed on the agenda. To speak in the Public Comment segment, please complete and deliver a speaker's card to the Clerk prior to the call for public comments. You will be called to the podium by name when it is your turn to speak. Members of the public may view the live broadcast of the Roads Advisory Committee meeting at www.Lhhcity.org. The public may provide public comments via phone at (562) 694-6302 Ext. 0. If you would like to provide public comment via telephone, please begin your call once the Chair calls the meeting to order. Be advised that the Chair may limit speaking time at his/her discretion. All Public Comments shall be made in accordance with Section 6 and Section 8 of the City of La Habra Heights Rules of Procedure. Should you need to provide written documentation, please give the Clerk a minimum of THIRTEEN (13) copies prior to the start of the meeting SO the information can be distributed to the Committee. VIEW THE ROADS ADVISORY COMMITTEE MEETING LIVE AT: WWW.LHHCIY.ORG OPENING CEREMONIES 1. CALL THE MEETING TO ORDER 2. ROLL CALL: Chair Tony Donato, Vice Chair John Steele, and Members Jim Cox, Richard Daniel, John Durkin, Matthew Ettinger, Michael Garcia, Curtis Kelley, and Glen Pedersen 3. FLAG SALUTE 4. PUBLIC COMMENT CONSENT CALENDAR 5. MINUTES: FEBRUARY 26, 2025 REGULAR ROADS ADVISORY COMMITTEE MEETING RECOMMENDATION: Approve. 6. MINUTES: MARCH 26, 2025 REGULAR ROADS ADVISORY COMMITTEE MEETING RECOMMENDATION: Approve. END OF CONSENT CALENDAR ADMINISTRATIVE ITEMS 7. VERBAL UPDATES FISCAL YEAR 2023-24 STREET MPROVEMENT PROJECT - ZONE 5 DOROTHEA ROAD/FULLERTON ROAD AND FISCAL YEAR 2024/2025 STREET MPROVEMENT ZONE 3 DOROTHEA ROADICYPRESS ROAD HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) PROJECTS: HACIENDA ROADIAVOCADO CREST ROAD TRAFFIC SIGNAL AND GUARDRAIL REPLACEMENT PROJECTS SCHEDULE RECOMMENDATION: It is recommended that the Roads Advisory Committee receive and file. END OF ADMINISTRATIVE ITEMS REGULAR ROADS ADVISORY COMMITTEE MEETING 2 APRIL 23, 2025 STAFF COMMENTS ROADS ADVISORY COMMITTEE COMMENTS ADJOURN MEETING UPON ADJOURNMENT OF THE MEETING, PLEASE LEAVE THE IN-PERSON AND TELEPHONIC MEETING PROMPTLY. IF YOU ARE RECORDING, PLEASE NOTE THAT THE CONVERSATIONS THAT TAKE PLACE FROM THIS POINT FORWARD MAY BE PRIVATE, ARE NOT PART OF THE PUBLIC MEETING, AND CONSENT OF ALL PARTIES TO THE CONVERSATION MAY BE REQUIRED PRIOR TO RECORDING. REGULAR ROADS ADVISORY COMMTTEE MEETING 3 APRIL 23, 2025 1978 MINUTES City of La Habra Heights Regular Meeting of the La Habra Heights Roads Advisory Committee March 26, 2025 Call to Order - Regular Roads Advisory Committee Meeting Opening Ceremonies 1. Call Meeting to Order - At 6:34 p.m., Chair Tony Donato called the Regular Roads Advisory Committee meeting to order. 2. Roll Call Present: Chair Tony Donato, Vice ChairJohn Steele, Committee members Jim Cox Present via Zoom: N/A Absent: Committée Members Richard Daniel, John Durkin, Matthew Ettinger, Michael Garcia, Curtis Kelley, and Glen Pedersen Also Present: City Manager Rafferty Wooldridge, City Engineer Gerald Tom, and Administrative Assistant Christina Aguilar 3. Flag Salute 4. Public Comment CONSENT CALENDAR 5. Minutes: February 26, 2025 Regular Roads Advisory Committee Meeting Action: Return item to the next meeting scheduled for April 23, 2025. END OF CONSENT CALENDAR- REGULAR ROADS ADVISORY COMMITTEE MEETING 1 MARCH 26, 2025 Administrative Items 8. Verbal Updates FISCAL YEAR 2022-23 STREET IMPROVEMENT PROJECT = ZONE 4 EAST ROADISKYLINE DRIVE AND HACIENDA ROAD STREET MPROVEMENT PROJECT FISCAL YEAR 2023-24 STREET IMPROVEMENT PROJECT = ZONE 5 DOROTHEA ROADIFULLERTON ROAD AND FISCAL YEAR 2024/2025 STREET IMPROVEMENT ZONE 3 DOROTHEA ROAD/CYPRESS ROAD HIGHWAY SAFETY MPROVEMENT PROGRAM (HSIP) PROJECTS: HACIENDA ROAD/AVOCADO CREST ROAD TRAFFIC SIGNAL AND GUARDRAIL REPLACEMENT PROJECTS SCHEDULE At 6:42 p.m. Committee Member Glen Pedersen entered the dias. Action: Received and filed. End of Administrative Items Staff Comments Roads Advisory Committee Comments Adjourn Meeting - At7:17 p.m., Chair Tony Donato adjourned the meeting. Submitted for Committee Approval: Christina Aguilar, Administrative Assistant REGULAR ROADS ADVISORY COMMITTEE MEETING 2 MARCH 26, 2025 Hacienda Road Safety Improvement Project Hacienda Road/Avocado Crest Road Traffic Signal General Tech and Solutions (GTS) Crosstown Electric Task Begin Date End Date Preparation of Plans, Specifications, and Estimates (PS&E) City Approval of 100% PS & E 05/2023 12/2023 Encroachment Permit from County 09/2023 12/2023 Easement Agreement with Property Owner 12/2023 12/2023 Environmental Clearance Submit Environmental Form to County Clerk 09/2023 09/2023 Submit to Construction Allocation Request to Caltrans (Includes E76) 12/2023 02/2024 Bidding Advertise Bid Package 03/2024 04/2024 Review of Bids 04/2024 04/2024 Award Contract 05/2024 05/2024 Construction Preconstruction Meeting 06/2024 01/2025 Notice to Proceed 06/2024 06/2024 Approval of Submittals 06/2024 10/2024 Procurement of Materials 07/2024 02/2025 Permits with County and La Habra 10/2024 03/2025 Construction 03/2025 06/2025 Close Out Period Issue Notice of Completion 08/2025 08/2025 Issue Retention Payment 10/2025 10/2025 2025 Street Improvements - Zone 5 & Zone 3 NV5 Task Begin End Project Scoping and Planning Submit Preliminary Project Scope to RAC 04/2024 04/2024 RAC Subcommittee Provides Comments to Project Scope 06/2024 06/2024 City Council Approves Project Scope 07/2024 07/2024 Award of Design Contract NV5 to Prepare Design Proposal and Submit to the City 08/2024 08/2024 City Council Award Design Contract 09/2024 09/2024 Preparation of Plans, Specifications, and Estimates (PS&E) and Approval Design Kickoff Meeting 11/2024 11/2024 60% Plan Submittal 02/2025 02/2025 60% Plan Submittal Presented to the RAC 02/2025 02/2025 60% Plan Submittal Comments by City Engineer and RAC Subcommittee 03/2025 04/2025 90% Plan Submittal 04/2025 05/2025 90% Plan Submittal Comments by City Engineer and RAC Subcommittee 05/2025 05/2025 Final PS&E Submittal 06/2025 06/2025 Bidding Advertise Bid Package 06/2025 07/2025 Bids Due 07/2025 07/2025 Award Contract 08/2025 08/2025 Construction Preconstruction Meeting 09/2025 09/2025 Notice to Proceed 10/2025 10/2025 Construction 10/2025 12/2025 Closeout Period Issue Notice of Completion 12/2025 12/2025 Highway Safety Improvement Program Project (HSIP): Guardrail Project JMC2 Engineering (Current) Task Begin End Selection of Guardrail Locations Preparation of Priority List for Guardrail Repacementsy/nstalation 12/2023 01/2024 Preparation of Preliminary Engineering Estimate 01/2024 02/2024 RAC: Subcommittee Review Priority List 07/2024 07/2024 Selection of New Engineering Consultant Request Made to LA County for Design Proposal 10/2024 10/2024 Met with LA County regarding Project Scope 12/2024 12/2024 LA County Submitted Design Proposal for Five Locations 12/2024 12/2024 Present LA County Design Proposal to the RAC 01/2025 01/2025 Award Design to LA County TBD TBD Preparation of Plans, Specifications, and Estimates (PS&E) and Approval TBD TBD Revise Project Scope to only Locations not Requiring any Slope Repair 04/2025 04/2025 Present Revised List to RAC for Consent 04/2025 04/2025 Pre-Design Meeting 05/2025 05/2025 Prepare 70% Plans 07/2025 07/2025 City and RAC Subcommittee Review 70% Plans 07/2025 08/2025 Prepare 90% PS & E 08/2025 09/2025 City Review 90% PS & E 09/2025 09/2025 Prepare 100% PS & E 10/2025 10/2025 City Approval of 100% PS & E 10/2025 10/2025 Environmental Clearance Submit Preliminary Environmental Package to Caltrans 10/2025 10/2025 Submit Right of Way (ROW) Package to Caltrans 10/2025 10/2025 Approval of Authorization Package from Caltrans (E76) 12/2025 12/2025 Bidding Advertise Bid Package 01/2026 01/2026 Bids Due 02/2026 02/2026 Award Contract 03/2026 03/2026 Construction Preconstruction Meeting 05/2026 05/2026 Notice to Proceed 05/2026 05/2026 Construction 07/2026 07/2026 Closeout Period Issue Notice of Completion 08/2026 08/2026 Issue Retention Payment 10/2026 10/2026