GASTON COUNTY BOARD OF EDUCATION REGULAR SESSION County gaoy Schools Shaping Our Future 943 Osceola Street, Gastonia, NC 28054 April 14, 2025 5:30 p.m. Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Agenda Adoption Type of Item: Consent Action D Information Main Points: Consideration of Formal Agenda for Monday, April 14, 2025. Roberts Rules of Order (Revised) adoption of Agenda for meeting sequence and structure. Fiscal Implications: None Recommendation: Adoption of Agenda Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent GASTON COUNTY BOARD OF EDUCATION Josh Crisp = Chairman Dot Cherry = Vice Chairman Lee Dedmon, Gastonia Township Jeff K. Ramsey, At Large Tod Kinlaw, South Point Township Janna Smith, Gastonia Township Robbie Lovelace, Cherryville Township A.M. Stephens, III, Riverbend Township Brent Moore, Crowders Mountain Township Bastor County Schools Dr. Morgen A. Houchard, Superintendent 943 Osceola Street, Gastonia, NC 28054 Monday, April 14, 2025 5:30 p.m. Agenda Regular Meeting Page(s) I. Call to Order II. Invocation III. Pledge of Allegiance IV. Agenda Adoption = Action. 1-3 V. Good News - Information 4-11 VI. Teacher Appreciation Week Proclamation - Action 12-13 VII. Classroom Moment = Information. 14 VIII. Public Expression - Information.. 15 IX. Approval/Correction of Minutes - Action. 16 March 17, 2025 (Regular Meeting). 17-22 X. Operations Committee Report - Information 23 XI. Curriculum & Instruction Committee Report - Information. 24 XII. Innovation Schools Strategy - Information. 25 XIII. Summer Program Plan Addendum: School Year Re-Administration Plan - Action.. 26 XIV. Consent Agenda - Action. 27 Consent Agenda Item (s) will be adopted with a single motion, second vote, unless a request for removal from the Consent Agenda is heard from a Board Member. A. Recommended Personnel. 28 B. Budget Amendments & Budget Transfers 29-38 C. Construction/Repair Change Orders 39-40 D. Out-of-County Tuition 2025-2026 41 E. Gaston County School's Budget Request 2025-2026 42 F. Contracts 43 Microsoft Software Agreement 44 BusPlanner Renewal (Sole Source) 45 -Ida Rankin Elementary School - Mural Easement. 46 -Elementary School LED Light Conversions 47 Melmark, Inc. 48 -Instructional Resources 2025-2026 - Academic Services 49-51 2 XV. Superintendent's Comments XVI. Closed Session - Information 52-53 N.C.G.S. 143-318.11(a)3) Consultation with Attorney N.C.G.S. $143-318.11(a)(5) Real Property N.C.G.S. $143-318.11(a)(6) Personnel XVII. Adjournment 3 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Good News Type of Item: Consent Action X Information Main Points: Each month, the Communicatons/Public Information Department compiles "Good News" about our schools, students, employees, and community partners. See attachment. Fiscal Implications: None Recommendation: None Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: Communcatons/Public Information Superintendents Office) 4 BOARD AGENDA INFORMATIONAL ITEM DEPARTMENT: Communications/Pablic Information Department TOPIC: GOOD NEWS FOR THE MONTH OF: April 2025 1. The following students were named to the North Carolina All-State Honors Band: Alex Cornwell, Highland School ofTechnology; Bram Comer, Forestview High School; Zeke Tucker, East Gaston High School; Mackenzie Hart, East Gaston High School; and Iyanna Brianne Flores, W.C. Friday Middle School. 2. Fifteen students from Gaston County Schools were selected to attend the 2025 session ofthe prestigious North Carolina Governor's School. Students attending Governor's School East at Meredith College are Kaitlyn Baker, Forestyiew High School, Social Science; Saliou Diouf, Highland School of Technology, Natural Science; Ashleigh Fox, East Gaston High School, Instrumental Music, Clarinet; Zachary Hatfield, Stuart W. Cramer High School, Choral Music, Bass I; Joshua Morales, South Point High School, Natural Science; Amor Polanco, Forestview High School, Dance; James Smith, Stuart W. Cramer High School, Instrumental Music, Trumpet; Lily Sullivan, South Point High School, Mathematics; Makayla Turner, East Gaston High School, Mathematics; Chloe Villarreal, South Point High School, Natural Science. Students attending Governor's School West are Sofia Jimenez Beltran, Gaston Early College High School, Spanish; Mackenzie Hart, East Gaston High School, Instrumental Music, Oboe; Sarena Nguyen, Forestview High School, Natural Science; Yug Patel, Forestview High School, Natural Science; and Aiden VanderMeer, Stuart W. Cramer High School, Natural Science. 3. Gaston County Schools, in collaboration with the Gaston County Museum of Art and History, is sponsoring the annual "Through An Artist's Eyes" exhibit, which features student artwork in 12 different categories: painting, photography, printmaking, sculpture, comic art, ceramics, digital art, color drawing, mixed media, fiber arts, crafts, and black- and-white drawing. The exhibit is open to the public and runs through May 10. Stanley Middle School student Bayleigh Carver earned "Best in Show" for her award-winning piece titled "Majesty." North Gaston High School student Kira Green received the Director's Choice Award for her piece titled "Brioche. 77 The James C. Biggers Award was presented to Nicole Cisnero Saldana of Bessemer City High School for her color drawing, "Peonies Flourish in Cadence, 9 and the Pinnex Prize was awarded to Alayah LeDoux of North Gaston High School for her black-and-white drawing, "Shadow Study." 4. Belmont Central Elementary was named the grand champion ofthe Elementary Battle of the Books competition and placed fourth at the regional competition in Statesville. 5 5. The Day 1 winners in the 2025 Math Masters competition were New Hope Elementary, first place; Kiser Elementary, second place; W.A. Bess Elementary, third place; and Pleasant Ridge Elementary, fourth place. The Day 2 winners were Chapel Grove Elementary, first place; Sherwood Elementary, second place; W.B. Beam Intermediate, third place; and Woodhill Elementary, fourth place. 6. The Day 1 winners in the 2025 Battle of the Books competition were Belmont Central Elementary, first place; Rankin Elementary, second place; W.A. Bess Elementary, third place; and New Hope Elementary, fourth place. The Day 2 winners were North Belmont Elementary, first place; Sadler Elementary, second place; W.B. Beam Intermediate, third place; and Brookside Elementary, fourth place. 7. The five finalists for Gaston County Schools Teacher ofthe Year 2025-2026 are Kathryne Lavender, Pleasant Ridge Elementary School; Elizabeth Leonard, North Gaston High School; Bridget Matzke, Highland School of Technology; John Ramos, Forestview High School; and Karmen Teague, South Point High School. 8. The five finalists for Gaston County Schools Principal oft the Year 2025-2026 are Josh Allen, South Point High School; Laura Clark, W.A. Bess Elementary School; Rebecca Huffstetler, East Gaston High School; Donna Kelly, Rankin Elementary School; and Jaime Wallace, Brookside Elementary School. 9. The five finalists for Gaston County Schools Assistant Principal ofthe Year 2025-2026 are Carmin Adams, Pinewood Elementary School; Jenny Carper, Highland School ofTechnology; Charlotte Friday, W.A. Bess Elementary School; Deon Kennedy, Mount Holly Middle School; and Logan McGuire, Bessemer City Middle School. 10. The five finalists for Gaston County Schools New Teacher ofthe Year 2025-2026 are Alyssa Eckard, Ashbrook High School; Jamie Harris, Page Primary School; Richard Morris, Forestview High School; Emily Parris, Cherryville Elementary School; and Arianna Weber, Page Primary School. 11. The five tinalists for Gaston County Schools Teacher Assistant ofthe Year 2025-2026 are Catherine Cox, Springfield Elementary School; Melanie Dellinger, Brookside Elementary School; Christi Jolley, W.P. Grier Middle School; Lee Washington, Robinson Elementary School; and Angela Yount, Lowell Elementary School. 12. The five finalists for Gaston County Schools Central Office Administrator ofthe Year 2025-2026 are Karen Archer, Academic Services; Susie Bradley, Student Support Services; Scott Cassell, Technology Support Services; Sarah Rector, Academic Services; and Leigh Smith, Human Resources. 13. Gaston County Schools English/language arts curriculum facilitator Kim Lynch received the C. Kenneth McEwin Award for outstanding dedication to middle school education at the North Carolina Association for Middle Level Education conference. The award recognizes individuals who have made a significant, long-term impact on advancing middle-level education in the state. 6 14. Gaston County Schools athletic director Chad Duncan was chosen as a Class of 2025 Hall of Fame inductee by the North Carolina Athletic Directors Association. 15. Forestview High School athletic director Brian Horne and East Gaston High School athletic director Haley Stewart were recognized with a North Carolina Athletic Directors Association (NCADA) Citation Award at the state athletic directors conference. The award recognizes individuals who have made a significant impact in their school, conference, or region within their first five years in athletic administration. 16. Stephanie Gigliotti has been named the Gaston County Schools School Psychologist of the Year for 2025-2026, and Beth Heilig has been named the Gaston County Schools Service Provider of the Year for 2025-2026. 17. Three schools in Gaston County Schools have received grants from The Truliant Foundation to support innovative educational projects. W.C. Friday Middle School will use its grant for the Broadcasting a Better Future project, which will establish a student broadcast team, fostering collaboration, creativity, and communication skills while teaching media production and public speaking through school news and events. Highland School ofTechnology received funding for a 3D printer to enhance the AP Computer Science Principles curriculum, allowing students to design custom parts for Sphero Bolt+ robots and strengthen their coding, creativity, and engineering skills. Holbrook Middle School secured a grant for the Pinewood Derby Project, integrating classroom instruction with the classic Pinewood Derby program with funds providing essential materials for students to design and build their own derby cars. These grants will help students develop hands-on skills and bring learning to life in exciting new ways. 18. The Gaston County Schools high school choral arts programs performed at the annual N.C. Music Performance Adjudication. 19. The Gaston County Schools high school choral directors from Bessemer City, East Gaston, South Point, and Stuart W. Cramer all had students selected for the 2025 All- State Choral Festival. 20. The following coaches and student-athletes were selected for the District IO all-district team: Darin Dellinger, Ashbrook High School, was named the Boys Basketball Coach ofthe Year, and Isaac Byers, Jr. of Ashbrook earned First Team honors while Jaleel Smith of Hunter Huss and Elijah Sherrill ofHighland School of Technology were named to the Second Team. Jamari Smith of Ashbrook was placed on the Third Team. On the girls' side, Oshauna Holland of Stuart W. Cramer was named the Player of the Year and earned First Team honors. Tionna Pettus of Bessemer City and Brooklyn Swann of Hunter Huss were named to the Second Team. 21. The Ashbrook High School All-Star Pageant raised $9,503.81 for Cancer Services of Gaston County. Additionally, the school's Unified Club ran the concession stand during the pageant, adding more than $700 to the fundraising total in support of the Special Olympics of Gaston County. 7 22. Belmont Central Elementary held its annual PTO "Adventure Run" on March 19 and raised more than $46,000 thanks to generous parent donations and support from business partners. The funds will go toward updating the media center with new seating, adding swings and a basketball goal to the playground, supporting teacher planning days, and providing classroom grants. 23. Belmont Central Elementary hosted a Walk to School" event on April 4 to promote pedestrian safety. The effort was a collaboration between the school, Belmont police and fire departments, emergency management, and the City of Belmont. More than 115 participants gathered at Davis Park that morning to enjoy a light breakfast before walking together to school. 24. The Cherryville High School concert band earned an excellent rating on stage and a superior in sight reading at the Music Performance Adjudication. 25. The Stuart W. Cramer High School Battle of the Books team won the Region 6 High School Battle of the Books competition. The team will compete in the state competition on April 28. 26. Team members include Ellory Lamp, Kayla Matthews, Lizzy-Jane Ross, Ann Sproul, Piper Summey, Molly Sutphin, and Bhadra Vineetha. The team is coached by Vanessa Griffith. 27. The Forestview High School girls' soccer team won the Gaston Cup with East Gaston High School as this year' s runner-up. In addition, Ariene Catindig ofForestview was named the MVP, and Emy Vicente of Ashbrook High School received the Golden Gloves award. 28. Stuart W. Cramer High School junior Oshauna Holland was named to the first-team all-state girls' basketball team. 29.Stuart W. Cramer High School has 13 students who were chosen for the N.C. All-State Chorus Festival: Sadie Revels, Jade Gilliam, Kailyn Campbell, Corey Simpson, Zach Hatfield, Channing Wright, Victoria Walker, Allisan Beauregard, Maddie McDuffie, Colbie McKee, Kae'Asia Jackson, Kylie Hayslett, and Anna Warren. 30. The East Gaston High School concert band (ninth grade) and the symphonic band (grades 10-12) both received superior ratings at the Music Performance Adjudication. 31. Forestview High School teacher Angela Datz was selected as a 2025 World Affairs Council Scholar through UNC-Charlotte. 32. Students from Forestview High School competed in the 2025 Gaston College Math Competition on April 4 and earned first place in Advanced Math, second place in Math 2 and Math 3, and finished second overall. 8 33. The Forestview High School concert choir participated in the Disney Music Festival, earning a superior rating and a gold rating for overall performance. Ella Queen received a superior rating as the top soloist. Steven Austin is the school's S chorus teacher. 34. Lilly Friday, a senior at Forestview High School, was chosen as a finalist for the Anderson University Scholarship, the Morehead-Cain Scholarship at UNC-Chapel Hill, and the National Merit Scholarship. She also interviewed for the UNC-Charlotte Levine Scholarship. 35. Gaston Early College High School student Bannock Scott was elected to serve as the N4CSGA President. In this statewide Student Government Association leadership position, he will represent more than 700,000 community college students in North Carolina. 36. Chinara Welsh ofGaston Early College High School represented the Gaston County Teen Court at the annual Teen Court Summit in Greensboro. She served as a clerk during the event and earned the title of Best Clerk Overall with a perfect score of30. She also took home the Spirit Award on behalf of the Gaston County team. 37. Gaston Early College High School students Rylee Cates and James Hatley are advancing to the state competition for Envirothon. 38. Gaston Early College of Medical Sciences junior Lily Landstoffer was selected to attend Teens Westward Bound this summer. In addition, sophomore Mariam Raja was selected for Summer Ventures at UNC-Wilmington. 39. Highland School of Technology students earned top placements at the state-level FBLA (Future Business Leaders of America) competition. First place went to Khushi Patel and Madison Darnell in the Spirit Exven-Cher/Chamuslogan as well as Noelle Martin in Journalism. Second place was awarded to Henry Davis, Zalak Mehta, and Karena Singh in the Spirit Event-Web Banner category. Third place went to Swara Patel in Accounting 1. Fourth place finishers included Aruzhan Suleimenova in Computer Applications, Abigail Anderson in Introduction to Business Procedures, and the team of Davis, Mehta, and Singh in Public Service Announcement. Additionally, top-10 placements were earned by James Gutierrez in Accounting 1, Diksha Sharma in Introduction to Event Planning, Iris Zhang in Personal Finance, and the team of Nolan Costanzo, Elijah Johnson, and Thien Vu in Network Design. Highland also received the FBLA Gold Seal Chapter Award of Merit. 40. The following Highland School ofTechnology students won honors at the annual TSA (Technology Student Association) state conference in Greensboro. The Animatronics team of Luke Falls, Lawson Houser, Ben Clements, and Austin Griffin earned first place while Luke Falls and Sydney Falls placed third in Digital Video Production. Both teams have qualified to compete at the TSA national conference in Nashville in June. Several other teams and individuals placed in the top 12 at the state level, including the Architectural Design team of Luis Jaramillo-Maya, Khloye Jones, Ayden Kisby- Jones, Yash Patel, and Diksha Sharma; Board Game Design Team 1, consisting of Nii Abbey, Leah Brooks, Kerrington Deese, Ella Hope, Renzo Rodrigues and Madison 9 Watson; the Chapter Team of Nii Abbey, Leah Brooks, Annette Carrillo, Ben Clements, Camille Green and Sydney Whitley; the Drone Challenge Team 4 made up of Elijah Daugherty, Saliou Diouf, Owen Honeycutt and Grayson Rose; and Jenna Washam in Photographic Technology. 41. The Highland School of Technology math team competed at the Gaston College Math Competition and earned first place overall. Katie Fangman, Carsyn Redmond, Hazel Ritter, and Jack Morris placed second in the team competition. In the individual events, Miles Davis won first place, and Jack Morris placed third in Math 1. Brady Hubers earned first place in Math 2, Ben Kelly took first place in Math 3, and Regis Lu finished third in Advanced Math. 42. Lowell Elementary media specialist Laura Pekarek is the 2025-2026 Gaston County Schools Media Specialist ofthe Year. 43. McAdenville Elementary School raised more than $20,000 during its Fun Run fundraiser. 44. The North Gaston High School symphonic band received superior ratings from all judges at the South Central District Music Performance Adjudication. In addition, the band traveled to Universal Studios in Orlando to compete in the WorldStrides Heritage Festival where they earned a gold rating, the Adjudicator's Award for the top-scoring concert band, the Spirit Award for best group representation, and an invitation to perform at the Festival of Gold. 45. Page Primary School resource officer Pheap Kang ofthe Belmont Police Department has been named the School Resource Officer ofthe Year. 46. First graders from Page Primary School enjoyed a walking field trip to Stowe Park in Belmont where they played and drew maps oftheir adventures. 47.Sherwood Elementary fifth grade teacher Bridget Speller was selected as a 2024-2025 Council Scholar and received a scholarship to enhance her students' learning by visiting another country. 48. Sherwood Elementary welcomed District Court Judge Ed Bogle, who spoke to third through fifth grade students about the judicial system. Additionally, employees from Wells Fargo met with fifth grade students to talk about money, finance, and banking. 49. Sherwood Elementary celebrated Read Across America Week with special guests and events for students. Officers from the Gastonia Police Department and the Gaston County Sheriff's S Office visited the school, showcasing equipment and vehicles while providing students with various learning opportunities. In addition, students in Ashbrook High School's Future Business Leaders of America (FBLA) club read to students in kindergarten through third grades. 50. Second grade teachers and students at Sherwood Elementary are partnering with the 4-H Cooperative Extension Service to bring their raised flower and vegetable garden to life. 10 51. Ashbrook High School band director Josh Westbrook along with several band members, including former Sherwood Elementary students, hosted a musical instrument workshop for all fifth-grade students, offering them a fun introduction to the joys of being in the band. The event was coordinated by music teacher Tim Wilson. 52. Southwest Middle School sixth grader Derrion Byers placed third in the middle school cybersecurity event at the North Carolina Technology Student Association (NCTSA) state competition. 53. Springfield Elementary will open a new playground on May 4. The playground is designed to accommodate up to 45 students at a time and expands the outdoor space available for physical activity and student collaboration during recess. Features include multiple slides, a climbing wall, a pebble climber, a fire pole, and a tic-tac-toe board. 54. South Point High School senior James Dover is a National Merit Scholarship recipient. 55. The South Point High School environmental club collected 110 pounds of aluminum cans and donated $47 from recycling proceeds. The club also received a grant from Keep Gastonia Beautiful to purchase additional collection containers to support their ongoing recycling efforts. 56. Stanley Middle School teacher Diana Baxter is the recipient oft the North Carolina Student Academy of Science (NCSAS) Teacher Award. 57. The Stanley Middle School Envirothon team competed at regionals, and three of the school's teams qualified for the state competition. One ofthe teams placed first overall out of 34 teams, making it the first public school to ever win first place at the regional competition. 58. The York Chester Middle School band was invited to perform at the Disney Imagination Campus after a successful audition. The students performed on March 13 at the Waterside Stage in Disney Springs with a variety of music for the crowd to enjoy. Julian Wilson is the school's band director. 59. Students from York Chester Middle School, Belmont Middle School, and W.C. Friday Middle School participated in the Middle School Jazz Night program on April 1. JazzArts Charlotte facilitated the after-school workshop that featured performances, demonstrations, and a jam session. 11 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Teacher Appreciation Week Proclamation Type of Item: Consent Action Information Main Points: To recognize Teacher Appreciation Week in Gaston County Schools (May 5-9, 2025), a proclamation is presented to the Board of Education for consideration and approval. See the attachment for the proclamation. Fiscal Implications: None Recommendation: The recommendation is for the Board of Education to approve the Teacher Appreciation Week Proclamation. Doing sO will signify the importance of observing Teacher Appreciation Week in Gaston County Schools. Policy Implications: None Strategic Goal Alignment: Goal 3. Every employee is capable and committed to the education of the whole child. Submitted by: Todd Hagans, Chief communications Officer Department: Communcatons/Public Information Superintendents Office) 12 - Boy PROCLAMATION Teacher COUNTY SCHOOLS Gaston Appreciation Weekk MAY 5-9, 2025 WHEREAS, Gaston County Schools is pleased to join school districts across the United States in celebrating Teacher Appreciation Week (May 5-9) and National Teacher Day on Tuesday, May 6; and WHEREAS, Teacher Appreciation Week is an important annual observance as iti is a time when everyone can show support for teachers and other educators who go above and beyond for students; and WHEREAS, we know that teachers shine a light on brighter futures as they illuminate paths and guide students toward limitless possibilities - through all of their work, from planning meaningful lessons and focusing on academic growth to offering support and developing young minds, teachers spark curiosity, kindle creativity, and inspire success; and WHEREAS, teachers in Gaston County Schools are often referred to as the "superheroes of public education" because they are a dynamic force in the learning process and work to ensure that children discover, grow, and thrive in a safe, caring, and nurturing school environment; and WHEREAS, our teachers embrace the awesome responsibility of ensuring that children gain the knowledge and skills necessary to be productive in life beyond graduation, thus preparing them to become lifelong learners and contributing members of our community. NOW, THEREFORE, BE IT RESOLVED, to honor all teachers for their important contributions to our schools and diligent efforts to positively influence the leaders of tomorrow, the Gaston County Board of Education is proud to proclaim the week of MAY 5-9, 2025 leacher Appreciation Week in Gaston County Schools and encourages students, parents, alumni, and others in the community to express their appreciation for our teachers. BE IT FURTHER RESOLVED, that this proclamation be made a part of the minutes of the Board of Education, adopted this the fourteenth day of April, 2025. shafing curfaluve Joshua D. Crisp, Chairman Morgen A. Houchard, Superintendent Gaston County Board of Education Gaston County Schools 13 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Classroom Moment Type of Item: Consent Action X Information Main Points: The Classroom Moment highlights the incredible learning taking place in our Pre-K classrooms. Our youngest learners are building the foundation for lifelong success through hands-on, engaging experiences that foster curiosity, collaboration, and a love for learning. A brief video captures the joy and excitement of our Pre-K students as they grow in a nurturing, high-quality learning environment. Our Pre-K classrooms provide a strong start that prepares children for success in kindergarten and beyond. Fiscal Implications: N/A Recommendation: N/A Policy Implications: N/A Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Emily Poag, Director Department: Academic Services 14 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Public Expression Type of Item: Consent LJ Action R Information Main Points: The Board of Education agenda has been made available to the public for review. Citizens wishing to speak before the Board about an agenda item or other topic may do SO during Public Expression. Fiscal Implications: None Recommendation: The Board of Education will establish time (30 minutes) during the regular monthly meeting for Public Expression. Any citizen not heard during this time may be heard at the end of the business session. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: Communications/Public Information Superintendents Office) 15 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Approval/Correction of Minutes Type of Item: Consent K Action D Information Main Points: Approval of Minutes from: March 17, 2025 (Regular Meeting) Efficient consideration of matters pertinent to the successful operation of the school system. Fiscal Implications: None Recommendation: The Board will approve the minutes presented. Policy implications: Validation of Board Proceedings. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 16 Gaston County Schools Board of Education Monday, March 17, 2025 Meeting 5:30 p.m. Regular Meeting MINUTES The Gaston County Board of Education met in a regular session on Monday, March 17, 2025 at5:30 p.m. in the Board Room, 943 Osceola Street, Gastonia, NC. The meeting was live on Spectrum, Cable Channel 21 and the Gaston County Board of Education YouTube page. Those Board Members in attendance were: Chairman Josh Crisp, Vice Chairman Dot Cherry, Lee Dedmon, Tod Kinlaw, Robbie Lovelace, Brent Moore, Jeff Ramsey, Janna Smith and A.M. Stephens III. Additional attendees include: Superintendent Dr. Morgen A. Houchard, Attorney Sonya McGraw, Associate Superintendents Gary Hoskins and Tonya Kales, Chief Communications Officer Todd Hagans, ChiefTechnology Officer Curtis Poplin and Board Clerk Dana Luoto. Chairman Crisp called the meeting to order at 5:30 p.m. and welcomed everyone. Invocation Pastor Chad Collins from Epic Church at Linwood led the invocation. Pledge of Allegiance Darluh Mattaldi, Stanley Middle School, led the Pledge of Allegiance. Character Trait Caleb Lafon, Sadler Elementary School, reported on the Character Trait of Honesty. Agenda Adoption - Action The Board considered Agenda Adoption - Action Motion to adopt the Agenda as presented was made by Ms. Dot Cherry; seconded by Mr. Brent Moore; motion carried unanimously. (9-0) Good News = Information Mr. Todd Hagans recognized a group of our educational office professionals who have completed the requirement for their Professional Standards Program Certificate. The state level certification is granted by the North Carolina Association of Educational Office Professionals. Rhonda Ingram Tammy Wade -Sandra Whitmire Jennifer Blanton Beverly McCombs Jamie Shepker Pam Dellinger Vicki Welch Jennifer Kay 17 Mr. Hagans also acknowledged the following who were unable to attend the meeting: -Sharon Barnett Amy Cobb Crystal Laughrun Lavondra McClain -Darla Mellon -Dana Phillips -Tina Seibeck Charlotte Wright Crystal Kiser Jacqueline Baucom -Kathleen MacDonald -Lori Hamm Mr. A.M. Stephens presented a Certificate of Recognition to each employee. Mr. Todd Hagans recognized Bentley Sly ofStuart W. Cramer High School. Bentley won the individual 3A state championship in the 144-pound weight class and he is a three-time state champion in wrestling. Mr. Tod Kinlaw presented a Certificate of Recognition to Bentley. Mr. Todd Hagans recognized the Stuart W. Cramer High School girls' basketball team. The team is the 3A western regional champions and the 3A state runner-up in basketball for 2025. Mr. Jeff Ramsey presented a Certificate of Recognition plaque to the team. Mr. Todd Hagans recognized a group of high school students who will experience life in another country as they serve as youth ambassadors for the Gastonia Sister Cities student exchange program. Some of the students will visit Gotha, Germany this summer while others will travel to Santiago de Surco, Peru. The following students will be visiting Germany: -Samurai Coleman, Ashbrook Hayden Moore, Stuart W. Cramer .William Arnold, Forestview -Oliver Weidert, Forestview Maddie Borromeo, Highland School of Technology Logan Hawkins, Forestview Elijah Ray Simpson, Stuart W. Cramer -Livie Forbes, Highland School of Technology 18 The following students will be visiting Peru: -Paolo Sexton, Hunter Huss DJ Perry, Gaston Early College Parker Gordon, North Gaston Daniella Saddai Gonzalez Alejos, Highland School ofTechnology Miguel Osio, North Gaston Khadyjah McCaskill, North Gaston Kenya Myles, Gaston Early College of Medical Sciences Mrs. Janna Smith presented a Certificate of Recognition to each student. Mr. Todd Hagans announced that March is designated Arts in our Schools Month and it is time to celebrate the creativity, aesthetics, performances and beauty associated with the fine arts. To bring attention to Arts in Our Schools Month, Mr. Hagans recognized Brandon Taylor who is the band director at East Gaston High School and the current Gaston County Teacher of the Year. Mr. Hagans also recognized Cindy Owens, the band director at' W.C. Friday Middle School, Steven Austin, the chorus directorat Forestview High School and Elizabeth Covington, the art teacher: at East Gaston High School. Ms. Dot Cherry presented a Certificate of Recognition plaque to Mr. Taylor on behalf of Arts in Our Schools Month. Classroom Moment - Information Chairman Crisp recognized Dr. Bryan Denton, Executive Director of Academic Services, who shared about the Teacher Cadet program at Hunter Huss High School. Teacher Cadet is a course study offered in high Schools that exposes students to the teaching profession as a potential career. (View PowerPoint) Public Expression - Information No one signed up for Public Expression. Approval/Correction of Minutes - Action Motion to adopt minutes of February 17, 2025 (Regular Meeting) and February 28, 2025 (Legislative Meeting) as presented was made by Mr. A.M. Stephens III; seconded by Mrs. Janna Smith; motion carried unanimously. (9-0) Operations Committee Report - Information Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and Tod Kinlaw. Chairman Crisp recognized Ms. Dot Cherry who provided a summary oftopics considered and discussed at the most recent meeting. (View Report) Curriculum & Instruction Committee Report - Information Jeff Ramsey is chair of the committee and members are Robbie Lovelace, Janna Smith and A.M. Stephens III. Chairman Crisp recognized Mrs. Janna Smith who provided a summary of topics considered and discussed at the most recent meeting. 19 (View Report) High School Exam Schedules Spring Semester 2024-2025 Traditional High Schools and Gaston Early Colleges - Action Chairman Crisp recognized Dr. Bryan Denton who presented a PowerPoint on High School Exam Schedules Spring Semester 2024-2025. (View PowerPoint) Motion Motion was made by Mr. Jeff Ramsey; seconded by Mr. Lee Dedmon that the Board Approve High School Exam Schedules Spring Semester 2024-2025 Traditional High Schools and Gaston Early Colleges A vote was taken and motion to approve the item as presented carried unanimously. (9-0) Superintendent's Budget Request 2025-2026 - Information Chairman Crisp recognized Mr. Gary Hoskins who presented a PowerPoint on the Superintendents Budget Request 2025-2026. (View PowerPoint) Consent Agenda - Action The Board considered the Consent Agenda: A. Recommended Personnel B. Budget Amendments & Budget Transfers C. Construction/Repar Change Orders D. AIG Plan 2025-2028 E. Summer Program Plan 2025 F. Innovation Schools Strategy G. Board Policy Updates -Policy 4170 - School Assignment H. Contracts District Chromebook Refresh Classrom/mnstructional Technology - New Grier Middle Google Workspace Chiller Replacement - W.A. Bess Elementary School Chiller Replacement - Bessemer City Middle School --UVA PLE (Partnership for Leaders in Education) Motion to adopt the Consent Agenda as presented was made by Mr. A.M. Stephens III; seconded by Mrs. Janna Smith motion carried unanimously. (9-0) Chairman Crisp thanked former Board Member Dot Guthrie for attending the meeting. Superintendent's Comments Superintendent Houchard thanked everyone who participated in Parent-Teacher Conferences. 20 Superintendent Houchard thanked Board Members and others that participated in Read Across America. Superintendent Houchard reminded everyone that our Academically Gifted Department is hosting the Math Masters and Battle oft the Books competitions for elementary schools Tuesday, March 18 through Friday, March 21. Superintendent Houchard announced the Gaston Art Show and Reception will be held on Sunday, March 23 from 2:00 - 4:00 p.m. at Loray Mill in Gastonia. The exhibit will be on display until Saturday, May 10 Tuesday through Friday from 10:00 a.m. until 5:00 p.m. and Saturday from 11:00 a.m. until 4:00 p.m. Superintendent Houchard announced that Forestview High School is hosting a Prom Closet on Saturday, March 29 from 9:00 a.m. until 1:00 p.m. This is an opportunity for students who are in need of a dress for the prom to get one free-of-charge. Superintendent Houchard announced the following upcoming high school theater productions: Forestview High School - "Mean Girls: High School Edition" March 27-29 at 7:00 p.m. Highland School ofTechnology - "The 25th Annual Putnam County Spelling Bee" April 3-4 at 7:00 p.m. April 5 at 2:00 p.m. Ashbrook High School - "SpongeBob SquarePants: The Musical" April 11-12 at 7:00 p.m. Stuart W. Cramer High School - "Once Upon a Mattress" April 11-13 at 7:00 p.m. Superintendent Houchard announced that the all-county middle school band concert will be held on Saturday, April 12 beginning at 2:00 p.m. in the Holbrook Middle School auditorium. Superintendent Houchard announced that there will be an Advanced Placement (AP) exam review session at the Gaston Early College High School on Saturday, April 12 from 9:00 a.m. - 1:30 p.m. These sessions are designed to prepare students for their upcoming AP exams. Superintendent Houchard announced that the Star' Teacher-Student Awards for the Class of2 2025 will be held on Thursday, April 10 beginning at 5:00 p.m. at the Gaston Early College High School. This programhonors. one Star Student from each high school and the Star' Teacher who had a greatinfluence on their life. Superintendent Houchard announced that due to spring break, our April Board Meeting will be held on Monday, April 14 and the committee meetings will be held on Monday, March 31. Chairman Crisp wished Mrs. Robbie Lovelace, Mr. A.M. Stephens III and Superintendent Houchard a "Happy Birthday". 21 Closed Session Chairman Crisp asked the Board to consider going into Closed Session under, N.C.G.S.$143- 318.11(a)(3) Consultation with Attorney, N.C.G.S. $143-318.11(a)(5) Real Property and N.C.G.S.$143- 318.11(a)(6) Personnel. Motion to go into Closed Session was made by Ms. Dot Cherry; seconded by Ms. Janna Smith; motion carried unanimously. (9-0) The Board went into Closed Session at 6:43 p.m. The Board returned to Open Session at 7:26 p.m. Motion The Motion was made by Ms. Dot Cherry; seconded by Mrs. Janna Smith that the Board Award a three-month Principal contract for the following: Stephanie Gust A vote was taken and motion to approve the item as presented carried unanimously. (9-0) Superintendent Houchard announced the following principals will be placed at Innovation Schools beginning in the 2025-2026 school year: Ashbrook - Matt Rikard -B.C. Central - Anna Miller Grier - Jessica Mellon H.H. Beam - Beth Crosby Hunter Huss - Kelsey Elms Lingerfeldt - Jenny Cabe Pleasant Ridge - Shawn Hubers Sherwood - Justin Beam Southwest - TBD Woodhill - Jaime Wallace Adjournment All business having been conducted, Motion to adjourn was made by Mr. Lee Dedmon; seconded by Mr. Tod Kinlaw motion carried unanimously. (9-0) The Board Meeting adjourned at 7:30 p.m. Approved: Josh Crisp, Chairman Morgen A. Houchard, Secretary [Corporate Seal] Date Approved: 22 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Operations Committee Report Type of Item: Consent Action X Information Main Points: The Gaston County Board of Education's Operations Committee meets regularly to discuss operations-related projects and issues. Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and Tod Kinlaw. A report of the Operations Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal Implications: None Recommendation: None Policy Implications: The Board will be informed of Operations Committee discussions and information. Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 23 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Curriculum & Instruction Committee Report Type of Item: Consent Action K Information Main Points: The Gaston County Board of Education's Curriculum & Instruction Committee meets regularly to discuss curriculum and instruction-related topics and issues. Jeff Ramsey is chair of the committee and members are Robbie Lovelace, Janna Smith and A.M. Stephens III. A report of the Curriculum & Instruction Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal Implications: None Recommendation: None Policy Implications: The Board will be informed of Curriculum and Instruction Committee discussions and information. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Curriculum and instruction Committee Department: Curriculum and Instruction 24 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Innovation Schools Strategy Type of Item: Consent Action information Main Points: The Innovation Schools Strategy will launch for the upcoming school year, 2025-2026, to address the needs of the leaders, teachers and students within ten of our low performing schools, most of them are Restart Schools. The Innovation Schools Strategy will include: the use of state salary supplement to pay high performing principals, the implementation of the Advanced Teacher Roles grants and high-quality professional development and partnerships. The three key components are linked to research for student outcomes and will serve as a model for the district for transformation that can be applied to other GCS schools in the future. Fiscal Implications: At risk student state funding and federal Title I and I funding will be leveraged to support the work within the Innovation Schools Recommendation: For information Policy Implications: N/A Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Tonya Kales, Associate Superintendent of Academic Services Department: Academic Services 25 Agenda Item Meeting Date: 4/14/25 Agenda Item Title/Topic: Summer Program Plan Addendum: School Year Re-Administration Plan Type of Item: Consent Action Information Main Points: Students who do not achieve proficiency on End of Grade (EOG) and End of Course (EOC) assessments in Reading and Math will be provided the opportunity to attend remediation in content standards and domains for tested areas in which they were not proficient. This remediation will occur during the school year within the last five (semester) or ten (year-long) days oft the school year. Ati the conclusion of the remediation period, students may take their End-of-Grade or End-of-Course test(s). This opportunity is in addition to the summer program plan, previously approved by the BOE on March 17, 2025. Fiscal Implications: None Recommendation: Approve the school year re-administration plan. Policy Implications: None Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Kelly Cunningham, Chief Accountability Officer Department: Accountability 26 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Consent Agenda Type of Item: 5 Consent X Action Information Main Points: Approval of the Consent Agenda by the Board for the following items: A. Recommended Personnel B. Budget Amendments & Budget Transfers C. Construction/Repair Change Orders D. Out-of-County Tuition 2025-2026 E. Gaston County School's Budget Request 2025-2026 F Contracts -Microsoft Software Agreement Bus Planner Renewal (Sole Source) -Ida Rankin Elementary School Mural Easement Elementary School LED Light Conversions Melmark, Inc. -Instructional Resources 2025-2026 Academic Services Fiscal Implications: None Recommendation: Consent items will be adopted with a single motion, second and vote, unless a request for removal from the Consent Agenda is heard from a Board member. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 27 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Recommended Personnel Type of Item: Consent Action Information Main Points: In accordance with the provisions of G.S. 115C-276(), "It shall be the duty of the Superintendent to recommend and the Board of Education to elect all principals, teachers and other school personnel in the administrative unit.' 3 It is also within the powers of the Board to hear requests for approved leave, retirement and resignations or terminations in accordance with employment and dismissal regulations. Fiscal Implications: N/A Recommendation: Approve personnel as recommended. Policy Implications: Necessary and appropriate personnel will be provided to assure successful administration of schools. Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Dr. Morgen A. Houchard Department: Human Resources 28 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Budget Amendments and Budget Transfers Type of Item: XI Consent Action Information Main Points: Budget amendments are needed to adjust the approved budget to reflect actual changes in revenue and budget transters are needed to transfer money to proper expenditure codes as requested by fund managers. Fiscal Implications: Makes adjustments to the 2024-2025 budget. Recommendation: Approval of the attached listing of recommended budget amendments and transfers. Policy Implications: Policy Code: 8300 Fiscal Management Standards Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 29 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution March Transfers Between Functions State Public School Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 992,456 52000 Special Population Services 614,718 53000 Alternative Programs and! Services 1,200 54000 School Leadership Services 5,518 58000 School-Based Support Services 261,444 61000 Support and Development Services 2,995 62000 Special Population Support and Development Services 126,757 65000 Operational Support Services 750 1,002,919 1,002,919 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 30 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution March Transfers Between Functions Local Current Expense Fund Expense Function Expense Description Increase Decrease 51000 Regular Instructional Services 1,298,268 53000 Alternative Programs and. Services 20,000 54000 School Leadership Services 51,914 55000 Co-Curricular Services 423,135 58000 School-Based Support Services 96,000 61000 Support and Development Services 29,637 64000 Technology Support Services 1,194,194 65000 Operational Support Services 310,360 66000 Financial and Human Resource Services 91,907 68000 System-Wide Pupil Support Services 6,549 69000 Policy, Leadership and Communication/Pubic Information Services 20,115 1,771,039 1,771,039 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals: 31 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - March Transfers Between Functions Federal Grants Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 2,751 52000 Special Population Services 352,013 53000 Alternative Programs and Services 92,830 58000 School-Based Support Services 54,108 61000 Support and Development Services 6,011 62000 Special Population Support and Development Services 275,262 63000 Alternative Programs and Services Support and Development Services 84,525 65000 Operational Support Services 23,025 66000 Financial and Human Resource Services 3,270 67000 Accountability Services 9,794 68000 System-Wide Pupil Support Services 1,882 81000 Payments to Other Governmental Units 452,736 452,736 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 32 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - March Transfers Between Functions Restricted Grants Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 600 52000 Special Population! Services 5,000 53000 Alternative Programs and Services 4,705 58000 School-Based Support Services 2,000 61000 Support and Development Services 600 62000 Special Population Support and Development Services 5,000 63000 Alternative Programs and Services Support and Development Services 5,552 65000 Operational Support Services 2,847 13,152 13,152 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 33 Gaston County! Schools Changes in Appropriations 2024-2025 Budget Resolution March Proposed Expenditures and Sources of Revenue State Public School Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 31000 Revenue State Public School Fund 162,543 51000 Regular Instructional. Services 88,474 52000 Special Population Services 11,191 54000 Schooll Leadership Services 5,579 58000 School- Based Support: Services 12,362 65000 Operational Support Serviçes 28,175 66000 Financial and Human Resource: Services 8,043 68000 System-Wide Pupil Support Services 8,720 This amendment budgets funds for the Non-Contributory Employee Benefits aliotment FY25 (PRC0009) 2 31000 Revenue State Public School Fund 6,684 51000 Regular Instructional: Services 6,684 This amendment budgets funds for the Drivers' Education. allotment Allotment Revision #80- FY25 (PRC0012) 3 31000 Revenue State Public: School Fund (395,273) 51000 Regular Instructional: Services (395,273) This amendment budgets funds for the Career Techniçal Education- -Months allotment ABC Transfer Allotment Revision #82 FY25 (PRC0013) 4 31000 Revenue State Public. School Fund 395,273 51000 Regular Instructional Services 395,273 This amendment budgets funds for the Career Techniçal Education -Program Support allotment ABC Transfer Allotment Revision #82 FY25 (PRC0014) 5 31000 Revenue State Public School Fund 1,008,267 51000 Regular Instructional Services 1,008,267 This amendment budgets funds for the Children with Disabilities allotment Allotment Revision #80- FY25 (PRC0032) 6 31000 Revenue State Public School Fund 225,000 58000 School-Based. Support Services 225,000 This amendment budgets funds for the School Safety Grant Allotment Revision #83 FY25 (PRC0040) 7 31000 Revenue State Public School Fund 163,635 65000 Operational Support Services 163,635 This amendment budgets funds for the Transportation of Pupils - Equipment/Helene Emergency Allotment Revision #83 FY25 (PRC0056) 34 State Publiç School Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 8 31000 Revenue State Public School Fund 40,482 52000 Special Population Services 40,482 This amendment budgets funds for the IDEA-Speciai Education State Improvement Allotment Revision #84 FY25 PRC0089) 9 31000 Revenue - State Public School Fund 69,357 72000 Community Services 69,357 This amendment budgets funds for the Hurricane Relief and Recovery Allotment Revision #83 FY25 (PRC0230) Total State Public School Fund. Amendments 1,675,968 1,675,968 35 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - March Proposed Expenditures and Sources of Revenue Local Current Expense Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 48900 Local Sources Restricted 300,000 51000 Regular Instructional Services 300,000 This amendment budgets funds for the E-Rate allotment FY22 (PRC519) Total Local Current Expense Fund Account 300,000 300,000 36 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution March Proposed Expenditures and Sources of Revenue Federal Current Expense Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 36000 Federal Revenue 124,988 53000 Alternative Programs and Services 124,988 This amendment budgets funds for the Title IV, Part B 21st Century (ASPIRE) Allotment- - Y25 (PRC0110) 2 36000 Federal Revenue 25,993 53000 Alternative Programs and Services 25,175 81000 Payments to Other Governmental Units 818 This amendment adjusts funds for the Title I, Part A English Language Allotment FY25 (PRC0111) 3 36000 Federal Revenue 48,103 52000 Special Population Services 48,103 This amendment. adjusts funds for the Title VI, Part B. Special Needs Target Allotment - FY25 (PRC0118) 4 36000 Federal Revenue 5,394 52000 Special Population Services 5,394 This amendment adjusts funds for the Title Vi, Part B Special Needs Target Allotment - FY25 (PRC0119) Total State Public School Fund Amendments 204,478 204,478 37 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution March Proposed Expenditures and Sources of Revenue Restricted Grants Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 48000 Local Sources Restricted 150,000 53000 Alternative Programs and Services 150,000 This amendment adjusts funds for the Title IV, Part B 21st Century (ASPIRE) Allotment FY25 (PRC0110) Total Restricted Grants Fund Amendments 150,000 150,000 38 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Construction/Repair Change Orders Type of Item: Consent Action Information Main Points: Attached is a listing of construction and repair change orders that were submitted since the last Board meeting. Any change orders that were less than $100,000 were approved by the Superintendent or his designee in accordance with Board Policy 9030 = Facility Construction. Change orders greater than $100,000 must be approved by the Board. Fiscal Implications: All change orders were prefunded prior to recommendation for approval. Recommendation: Approval of the attached listing of construction/repar change orders. Policy Implications: Policy Code: 9030 Facility Construction Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey, Assistant Department: Facilities Superintendent of Operations 39 40 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Out-of-County Tuition 2025-2026 Type of Item: Consent X Action Information Main Points: GCS students domiciled outside of Gaston County are charged out of county tuition. The rate of out of county tuition is calculated by dividing the local county appropriation for operating expenses by the student count after the second month of school. This would result in a local per pupil expenditure of $1,858 ($55,601,704 local appropriation / 29,928 students). As a result, the recommended out of county tuition rate for 2025-2026 is $1,858 per pupil. Out of state students would also be required to pay an additional $7,507 to reimburse GCS for the state per pupil appropriation. The total tuition for out of state students would be $9,365. For 2024-2025, the out of county tuition was $7,173 and the total out of state tuition was $8,952. Fiscal Implications: The District will be reimbursed for the respective per pupil allocation for any GCS students that are not domiciled in Gaston County. Recommendation: The Operations Committee recommends approval of the 2025-2026 out of county tuition rate of $1,858 for GCS students domiciled outside of Gaston County and $8,952 for GCS students domiciled outside of North Carolina. Policy Implications: Policy Code: 4150 Tuition for Discretionary Admissions Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 41 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Gaston County School's Budget Request 2025-2026 Type of Item: Consent Action Information Main Points: The school district is required by G.S. $115C-425 to operate under an annual balanced budget resolution. The 2025-2026 budget process began with a budget survey to GCS stakeholders in December 2024. Data obtained from the budget surveys was presented to the Board at their retreat in January 2025 and Fund Managers prepared a budget request for their area of supervision in February and March 2025. The Superintendent's Budget Request was based on information received from our stakeholders and Fund Managers and was presented as information to the Board on March 17, 2025. The revised request is $60.1 million for operating funds (compared to $60.8 million) and $2.2 million for capital maintenance (compared to $4.0 million). This revised Superintendent's Budget Request represents the final budget request that is presented to the Board for approval. After the GCS Budget Request has been approved, it will be presented to the Gaston County Commissioners for their consideration. A copy of the current Budget Request her been posted on the GCS website. Fiscal Implications: N/A Recommendation: Board approval of the Gaston County School's Budget Request 2025-2026 Policy Implications: Board Policy 8100 = Budget Planning and Adoption Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 42 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Contracts and Expenditures >$100,000 Type of Item: Consent Action Information Main Points: The attached listing of contracts and expenditures more than $100,000 was reviewed by staff and recommended for approval by the Board, or are contracts less than $100,000 but recommended to the Board for approval. Fiscal Implications: All contracts and expenditures will be paid using bond funding, capital proceeds or operational savings. Recommendation: Approval Policy Implications: Board Policy 8640 Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 43 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Microsoft Software Agreement Type of Item: Consent K Action Information Main Points: Microsoft Enrollment for Education Solutions (EES) is the Microsoft volume licensing agreement for academic institutions with 1,000 or more users. This renewal of this agreement provides the following items: 1. Windows operating system 2. Microsoft Office Suite 3. Active Directory (The software used to manage our Windows network) 4. Windows Server operating system Fiscal Implications: The cost is $205,700 which is ncluded as a budget item in the current TSS operational budget. Recommendation: The Operations Committee recommends approval of the renewal of the Microsoft EES license agreement. Policy Implications: Policy Code: 3220 Technology in the Educational Program Strategic Goal Alignment: Goal 3: Every employee uses innovative practices to serve all students, parents, and other stakeholders. Submitted by: Curtis Poplin, Chief Technology Officer Department: TSS 44 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: BusPlanner Renewal (Sole Source) Type of Item: Consent Action Information Main Points: Currently, GCS utilizes BusPlanner USA, Inc. software to provide computer-assisted school bus routing and scheduling through integration with CalAmp Synovia, Power School and eventually, Infinite Campus. BusPlanner USA, Inc.is the sole source provider of their proprietary software modules, hosting, licensing production services and training that meet GCS Transportation bus routing needs. Fiscal Implications: The cost to contract with BusPlanner for three (3) years is $345,276. Recommendation: Approve BusPlanner as a sole source provider for providing computer-assisted school bus routing and scheduling software for Gaston County Schools. Policy Implications: Policy Code: 6320: Organization of Student Transportation Services Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey, Assistant Department: Operations Superintendent of Operations 45 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Ida Rankin Elementary School - Mural Easement Type of Item: Consent Action Information Main Points: The town of Mount Holly has requested a five-year easement for the purpose of designing, producing, painting and maintaining a mural on a detached wall in the back of the school, located on the southeastern face near Main Street. The artwork has been approved by appropriate GCS personnel. Fiscal Implications: N/A Recommendation: The Operations Committee recommends this five-year easement be granted for the proposed mural at Ida Rankin Elementary. Policy Implications: Policy Code 9200 Care and Maintenance of Facilities Strategic Goal Alignment: Other: Policy See Above Submitted by: Bessie Harvey, Assistant Department: Operations Superintendent of Operations 46 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Elementary School LED Light Conversions Type of Item: Consent X Action Information Main Points: After converting Middle and High Schools to LED lighting, we now need to shift our focus to our Elementary Schools throughout the district. After speaking with the Electrical Department in Facilities, they have recommended the following schools be the first schools completed due to existing lighting and equipment conditions. McAdenville Elementaryl/New Hope Elementary/Belmont Central Elementary Chapel Grove lementay/Roninson lementaly/CatawDa Heights Elementary Fiscal Implications: The estimated cost for this project is $1,500,000. Recommendation: Authorization to move forward with LED conversion at the listed Elementary Schools. Policy Implications: Policy Code 9200 - Care and Maintenance of Facilities Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey, Assistant Department: Auxiliary Services Superintendent of Operations 47 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Melmark, Inc. Type of Item: Consent Action Information Main Points: On May 6, 2024, the Gaston County Schools Board of Education approved initiating an annual contract with Melmark, Inc. Due to the increased needs of students who require this level of support, the Department for Exceptional Children received approval to increase of the amount to be expended from $200,000 to $300,000 on August 19,2024. As the needs and level of support for our students continue to increase throughout the year, the Department for Exceptional Children is asking to increase the amount to be expended from $300,000 to $400,000 for the 2024-2025 year. Fiscal Implications: We seek to continue our annual contract with Melmark, Inc. with total annual implications for the Department for Exceptional Children not to exceed $400,000. Federal, state, and local funds will be used to support this contract. Recommendation: Approve the request to increase the potential amount to be expended from $300,000 to $400,000 for the current contract. Policy Implications: N/A Strategic Goal Alignment: Goal 2: Every member of our diverse population has the opportunity for individualized instruction. Goal 3: Every employee is capable and committed to the education of the whole child. Submitted by: Chris Mills Department: Executive Director of Exceptional Children's Programs 48 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Instructional Resources 2025-2026 Academic Services Type of Item: Consent X Action Information Main Points: Academic Services will seek Board approval on contracts being utilized during the 2025- 2026 school year to ensure staff members are provided with the necessary research- based resources that support increased academic achievement and student growth. These resources will also support the continued implementation of the North Carolina academic standards. Each of these contracts are renewal of resources currently in use in our schools. They do not represent any additions. ACT WorkKeys Curriculum/Test Prep (9-12) will support test preparation for the ACT WorkKeys at most high schools with Career and Technical Education programs. The program includes a placement screener, quizzes to check for mastery of content, and opportunities for learners to practice skills via embedded, interactive components. A one- year contract will be initiated not to exceed $20,000. Assessing Math Concepts continuum of nine 1:1 math assessments for kindergarten, that are formative, summative, and diagnostic. They pinpoint what a child knows and still needs to learn. A one-year contract will be initiated not to exceed $13,300. College and Career Promise (CCP) is North Carolina's dual enrollment program for high school students. This program allows NC high school students to enroll in college classes at Gaston College and earn college credit. Per NC General Statute, GCS is required to pay curriculum fees for all eligible GCS students. In addition to the curriculum fees, GCS has opted to pay for student's college textbooks, workbooks, and access codes. This year's payment for books, workbooks, and access codes shall not exceed $350,000. Discovery Education Streaming (K-5) and Science Techbook (5-8) are used by science teachers. Discovery Education provides standards-based digital curriculum resources for K- 8 classrooms. The program is a K-8 curriculum resource to support the NC Science and Social Studies Essential Standards. This year's payment is $285,600. EdPuzzle provides digital content for all secondary subject areas. EdPuzzle enables teachers to create engaging learning experiences for their students while they track student results quickly and easily. The current three-year contract is set to expire on June 30, 2025 and we are asking for a one-year extension not to exceed $93,100. 49 HealthSmart Digital is a digital curriculum currently used for 6th-9th grade health education. Iti is designed to promote healthy behaviors, decision-making skills, and critical thinking through engaging, age-appropriate lessons. Ita aligns with our NC state standards, GCS Health Education pacing guides, and scope & sequence, ensuring seamless integration into our health education program. The 2025-2026 payment shall not exceed $50,000. HMH Into Reading & Into Literature is our core English/Language Arts curriculum resource for K-5 and high school. For K-5, HMH will provide student consumable workbooks each year of the adoption. Each high school English teacher received a class set of student textbooks. All teachers received hardcover teacher editions as well as teacher guides that provided suggestions for lesson activities, differentiation, and enrichment. Our purchase includes access to a digital platform, which contains an expansive digital library, diagnostic assessments, and progress monitoring. The six-year contract was approved on May 15, 2023, with a three-year payment plan. The third and final 2025-2026 payment shall not exceed $1,095,000. Imagine Learning (6-12), formerly Edgenuity, is an online platform used to support students in Gaston Virtual Academy and provide additional elective opportunities, as well as the curriculum for our High School students in credit recovery. The current three-year contract was approved on April 17, 2023. This year's payment is $260,482.20. Instructure/Canvas is the learning management system (LMS) for our secondary schools. An LMS is intended to support teaching and learning by providing equitable learning experiences for all students. Teachers can house course materials, grades, and communication within the LMS for easy access for students. The two-year contract was approved April 15, 2024. This year's payment is $116,358. IREADY Math Diagnostic Assessment for 1st-5th grade students & Ready Classroom Mathematics K-8 includes the math core curriculum for grades K-8, the diagnostic assessment for grades 1-5, and the teachertoolkit for differentiated instruction in grades K-8. This is a one-year contract extension that renews an existing resource. The 2025-2026 payment shall not exceed $604,000. IXL is the diagnostic assessment in middle school Engish/Language Arts and middle school and high school math. IXL engages students in skill-based practice and provides teachers with lesson activities and standards-aligned EOG review. A three-year contract was approved on April 15, 2024. This year's payment is $133,900. Leader in Me (K-12) is a framework based on the educational practices of the Franklin Covey Educational Group and the principles of the Seven Habits of Highly Effective People. The Leader in Me program is the focus of the schools in the Dallas Community. The program explores various leadership paradigms by teaching highly effective practices to support the transformation of students as they prepare for college and life as citizens in our community and globally. Educators from Leader in Me schools will participate in training and discussion on new advancements to improve the model and processes to 50 ensure effective transformation results for students. Students in the secondary program will have the opportunity to earn Leadership credentials. A one-year contract will be initiated not to exceed $120,000. LETRS training for New Staff Members (PreK-5 classroom, EC, EL, Instructional Coaches, and Curriculum Coordinators) is designed to target the needs of teachers who must understand the what, " why," and "how" of literacy instruction. LETRS for teachers is a comprehensive, flexible, research-Dased, and relevant professional learning course of study. During our initial two-year cohort with LETRS, state funding was provided. We will sustain this training for our newly hired teachers with district funding. A one-year contract will be initiated not to exceed $120,000. RazPlus for K-5 classrooms provides a robust collection of resources, lesson plans, activities, and quizzes to ensure students receive the differentiated standards-aligned instruction they need. This platform provides a student portal for independent reading. Texts also support the science and social studies units. A one-year contract will be initiated not to exceed $180,000. Schoolnet is an application provided by Pearson that allows educators to build lesson plans, create instructional materials, and supplement their teaching with digital resources. This tool gives teachers the ability to create and modify assessments as well as receive results in real-time with relevant data for reporting purposes. The assessment and reporting tools are complemented by a fully integrated materials bank for searching, storing, and editing lesson plans and curricular material. It can also support district-wide curriculum management with tools for creating and scheduling curriculum and district- wide pacing guides. A one-year contract will be initiated not to exceed $40,000. Fiscal Implications: Total cost of contracts: $3,481,740.20. Federal, state, and local funds will be used to support instructional resources. Recommendation: Approve contracts for the 2025-2026 school year to continue supporting instructional resources. Policy Implications: NIA Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Tonya Kales Department: Academic Services 51 Agenda Item Meeting Date: 4/14/2025 Agenda Item Title/Topic: Closed Session Type of Item: J Consent Action E Information Main Points: Closed sessions shall be held when required to permit a public body to act in the public interest as permitted by law. N.C.G.S. $143-318.11(a)(6) Personnel - N.C.G.S. $143-318.11(a)3) Consultation with Attorney In order to consult with the Board's attorney and protect the attorney client privilege, and to receive advice with respect to the lawsuits captioned: -19-CVS-3893 McKinney et al. VS. Goins and The Gaston County Board of Education -21-CVS-5016 Bostic VS. Phroneberger and The Gaston County Board of Education -21-CVS-5017 Lukinoff VS. Barber and The Gaston County Board of Education -21-CVS-5018 Brittain VS. Beason and The Gaston County Board of Education -21-CVS-5019 Long VS. The Gaston County Board of Education 323-CVBA3RIC-DCK Roger Perkins VS. The Gaston County Board of Education --Any other legal matters. Fiscal Implications: N/A 52 Recommendation: Board to consider information provided in Closed Session in accordance with G.S. $143- 318.11. Policy Implications: N/A Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Sonya McGraw, Attorney Department: Legalsuperintendents Office 53