& COUNT Gaunty of Holte Micka T.Stanton Departmer TELEPHONE DIRECTOR Services (910) 875-8725 RAÈg 340 FAX (910) 848-7766 TERS MINUTES FOR MEETING OF THE HOKE COUNTY DEPARTMENT OF SOCIAL SERVICES BOARD January 27, 2025 A meeting of the Hoke County Department of Social Services (the "Board") was held at 4:00 p.m. on January 27, 2025 in the Commissioners Room located in the County Administration Building (Pratt Building) at 227 N. Main St., Raeford, NC, pursuant to notice duly given. The following Board Members ("BM"), constituting a quorum, were present: Harry Southerland, Chair Carl A. Pevia Virginia Chason Linda Revels Allen Thomas, Jr. via phone Also present representing the Department were Terry Stanton, Director of the Hoke County Department of Social Services; Deidra Hadley, Personnel Tech II; Barbara Mena, Administrative Officer; Tequita Townsend, Social Worker II; Kendra McArn, Social Worker III; Nickkia McIntyre, Social Worker Supervisor; Diane Simmons, Program Administrator; Wendy Sanders, IMI II and Jose Coker via Phone, Department of Social Services Attorney. Chair Southerland called the meeting to order at 4:00 p.m. and welcomed the Board to this month' S meeting. Thereafter, BM Revels gave the invocation. Chair Southerland asked for a motion to approve the consent agenda. BM Revels made a motion to approve the consent agenda item (a) the December 16, 2024 Minutes which was seconded by BM Pevia and BM Revels made a motion to approve the consent agenda item (b) the next meeting date of Monday, February 24, 2025 which was seconded by BM Pevia. The vote was unanimous. Chair Southerland asked for public comments. There were none. Chair Southerland asked for the Child Care update from Ms. Tammy Brewer. Director Stanton stated that Ms. Brewer is not present today and Mrs. Tequita Townsend will give the Report for Child Care. Mrs. Townsend updated the Board on expenditures An Equal Opportunity Employer AE COUNT Gunty ofHoke Micka T. Stanton Departmé - s DIRECTOR Services TELEPHONE (910) 875-8725 RAEORENE: 28 5340 FAX (910) 848-7766 GIISHED for December service month. Mrs. Townsend reported the total amount spent in preliminary expenditures was $184,348. The amount spent in Smart Start was $2,317. The amount spent in Non-Smart was $182,031. She stated the current spending Coefficient is 94% (ninety-four percent). The Unexpended balance in Non-Smart Start is $1,002,686 and Unexpended balance in Smart Start is $69,576. We currently have 75 children on the list as of today. Chair Southerland asked if a family comes off the waiting list how would they get back on iftheir finances has changed. Mrs. Townsend stated they would have to re-apply. BM Pevia asked, do we have enough funds for the remaining of the fiscal year? Mrs. Townsend stated she wasn't sure at this moment. BM Pevia asked what was the least amount of families on the waiting list since it started? Mrs. Townsend wasn't sure oft these numbers. BM Pevia asked Director Stanton ifhe could get that information for the Board. Chair Southerland asked ifthe Board had any other questions. There were none. Chair Southerland asked for Building Committee Meeting Date. Director Stanton stated the week ofFebruary 3rd the County Commissioners Room is available. Chair Southerland stated we will meet here on February 4 2025 at lpm. Chair Southerland asked for the Director's Presentation. Director Stanton directed everyone to the MOU. Director Stanton stated Work First #1 and #2 at the bottom these numbers are off but we are seeing improvements. BM Pevia asked is the reason we are not reaching the goals in these 2, due to not enough staff. Director Stanton stated no it was due to staffing. Director Stanton mention the DSS Newsletter done by Nickkia McIntyre and Tammy Chaney. BM Revels asked if the newsletter in the lobby SO clients can read them. Director Stanton stated he would put them out. Chair Southerland thanked Ms. Nickkia and Ms. Tammy for their work on the newsletter and would like to have their names added to the newsletter as editors. Director Stanton stated, we just had our monthly county audit and we had only 1 error. This error was from 10 years ago and no reimbursement was involved. Director Stanton introduced our Employee of the Month. Mrs. Diane Simmons came and gave a brief summary of Mrs. Wendy Sanders and what she does within the Agency. Director Stanton presented Mrs. Sanders with some gifts for being Employee of the Month. Mrs. Sanders gave remarks. The Board members gave remarks and congratulations to Mrs. Wendy on this accomplishment. Chair Southerland asked Director Stanton for an update on the Budget. Director Stanton stated we have been getting most ofthe information in but there is a few more things we need to get done. We're hoping to get everything in this week before Ms. Mena goes out. Chair Southerland stated in regards to the Building Committee it's not an official meeting. The Board is there as an advisor to the Building Committee. Chair Southerland asked if the Board has any other questions. There were none. An Equal Opportunity Employer COUNT de nty of 301 Re Micka T. Stanton DIRECTOR Departme $ervices TELEPHONE (910) 875-8725 RAEO) 761340 FAX (910) 848-7766 IETED Chair Southerland asked for a motion to adjourn until Monday, Februay 24, 2025. BM Revels made a motion to adjourn which was seconded by BM Pevia. The vote was unanimous. Harry Southerland, Chair Micka T. Stanton, Secretary Date An Equal Opportunity Employer