Agenda 4 16 25 6:00 PM Conditional Use Public Hearing (continued from 3-26-25) Brief Executive Session immediately, following PUSITV Wednesday, April 16, 2025 7:00 PM HANOVER BOROUGH FINANCE AND PERSONNEL COMMITTEE MEETING Committee meetings of Hanover Borough Finance and Personnel shall be held at 7:00 p.m. in Council Chambers, Administration Building, 44 Frederick Street, Hanover, Pennsylvania. (Enter through the Side Parking Lot Door). Any person who needs accommodation in order to gain access to or participate in the meetings should call 717-637-3877 at least 48 hours prior to the meeting they desire to attend. 1. Call to Order 1.01 Call Meeting to Order: 7:00 PM 2. Public Comment 2.01 Hear Citizens concerning items presented in the Borough Finance and Personnel Agenda 3. Acknowledgement of Executive Session, if any 4. Interviews 4.01 Interview Citizens Who Have Submitted Interest Forms for Civil Service Commission: a. Raymond Nemeth, Jr. b. Shawn Klunk C. John L. Sites, Jr. 4.02 Recommend the Following Appointments to the Civil Service Commission for Council Approval: a. Term July 1, 2025 to December 31, 2030: b. Alternate Term July 1, 2025 to December 31, 2030: 5. Presentation/Discussion: Finance Director Shelton 5.01 Bridge Bank Financing for Public Safety Building a. Planning Steps and Timeline 5.02 Debt Refinancing for 2020 (A,C,D) Bond Debt that are callable in 2025 a. Planning Steps and Timeline 1 6. Consent Agenda 6.01 Minutes: Approval of Minutes of March 19, 2025 6.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly investments 6.03 Approve Resolution for Special Events allowing Alcohol Use and Sales at Moul Field: a. Hanover Chili Cookoff, August 31, 2025 b. Fall Fest, September 20, 2025 C. Pride Fest, October 11, 2025 6.04 Approve Renewal of Employee Assistance Program (EAP) with UPMC Benefit Management Services 6.05 Water Main Extension Bond for Highpointe, LLC Phase S-4 a. Approve Bond Reduction to $25,000 6.06 Approve Downtown Christmas Events for Saturday, November 29, 2025 11:00 AM to 7:00PM i. Quadrant Closures (3) and closure of York Street, Center Square to Broadway ii. Christmas Parade iii. Santa Cabin Hours iv. Tree Placement and Lighting V. Free Downtown Parking Fridays and Saturdays, 11/28/25 to 12/27/25 6.07 Independent Contractor Agreement for Electrical Consulting a. Approve contract for services not to exceed 2-year term 6.08 Janitorial Cleaning Contract for 33 Frederick Street a. Approve bid advertisement 6.09 44 Frederick Street Public Safety Facility Project a. Approve continuation of Change Order Policy Z. Department of Water Resources 7.01 Approve Resolution for Submission of PA Small Water & Sewer Program Grant Application a. Pump and Equipment Modernization Project 7.02 Earthcare Solutions, LLC: a. Authorize Council President's signature of the Form E-GP for the Stormwater Authority to move forward with necessary permitting for gasification project (Final Council approval) 8. Planning Commission 8.01 Proposed Zoning Ordinance Amendment a. Authorize Borough Solicitor and the Department of Planning and Engineering to proceed with scheduling of legal advertisement and public hearings 8.02 Approve Resolution for Preliminary/Final Land Development Plan Conditional Approval a. Shoe Orthodontics, 1191 Eichelberger Street Approve Resolution for Preliminary / Final Land Development Plan Approval (for building addition), including associated SALDO Modification Requests. 9. Finance, Personnel and Administration 9.01 Ratify Change Orders for 33 Frederick Street Public Administration Project a. Change Order No. 045: $891.00 for additional solid surface counter in the Community Kitchen 2 9. Finance, Personnel and Administration 9.02 Approve Certificate of Substantial Completion for 33 Frederick Street 9.03 Fire Civil Service Rules and Regulations a. Adopt Amendments, as authorized by Civil Service Commission Resolution dated April 7, 2025 10. Reports of Council Members, Council Committees and Other Public Bodies 11. Management Reports 12. Correspondence and Information 13. Additional Public Comment 13.01 Hear Citizens concerning all other items relating to the Finance and Personnel Committee 14. Announcements. if any 14.01 Ribbon Cutting: 33 Frederick Street, April 23, 2025 5:00 PM 15. Adiournment MAY BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: *Governance and Policy Committee: Monday, May 5, 2025 6:30 PM *Water and Sewer Committee: Thursday, May 8, 2025 6:00 PM *Enhancement Committee: Wednesday, May 14, 2025 6:30 PM Finance & Personnel Committee: Wednesday, May 21, 2025 7:00 PM Hanover Borough Council: Wednesday, May 28, 2025 7:00 PM * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. 2025 COMMITTEE GOALS: a. Ensure that the Borough makes best use of available funds for projects that provide a long-term benefit for the Borough's residents and the financial viability of the Borough's operations. b. Reject any unbudgeted, non-emergency projects that negatively impact the Borough's budget in the current operating year. C. Strive for the Borough's annual budget to be balanced each year. d. Seek out partnerships with our neighboring municipalities which may create lower costs of doing business through improved buying power as a result of scaled usage base. e. Evaluate opportunities to monetize existing Borough services to customers outside the Borough to generate revenue opportunities which may develop the ability to lower the cost of services for Borough residents. 3 5.01 and 5.02 Presentations Borough of Hanover 9 York County, PA An Equal Opportunity. Borough Date: April 16, 2025 To: Borough Council From: Jim Shelton- Finance Director Subject: 5.01 Bridge Bank Financing for Public Safety Building 5.02 Debt Refinancing for Series 2020 (A, C, D) Bonds 5.01 Bridge Bank Financing for Public Safety Building The second phase ofthe Borough's capital project for the Public Safety building will be underway this summer and a portion of the project will be financed through a $4M short-term bank loan. The bank loan will be less costly for the Borough than long-term general obligation debt financing and the bank loan will be repaid from the receipt of the RACP grant reimbursement after completion of the renovated Public Safety building. Our financing advisor PFM will provide a presentation on the loan financing steps at the July Finance Committee and we will be seeking approval from the Council to move forward with securing the bank loan in August. 5.02 Debt Refinancing for Series 2020 (A, C, D) Bonds The Borough's general obligation bond debt Series 2020 (A, C, D) are callable in 2025. This call provision allows the Borough to refinance the debt at a lower interest rate without extending the bond maturity date. The benefit of refinancing is to lower the amount of interest expense incurred over the remaining life of the bond issue. Our financing advisor PFM will provide a presentation on the bond refinancing steps at the July Finance Committee and we will be seeking approval from the Council to move forward with refinancing iflower interest rates will produce a sufficient net benefit to the Borough. Borough of Hanover 44 Frederick Street Hanover, PA 17331 t:717.637.3877 .717.637.2805 mboeMamorrsougPAgo" wwa-amoveroougiPAgow 6.01 Approval of Minutes MINUTES OF THE HANOVER BOROUGH COUNCIL FINANCE & PERSONNEL COMMITTEE MEETING March 19, 2025 Vice-President Kress called the Hanover Borough Finance & Personnel Committee meeting to order Wednesday evening, March 19, 2025 at 7:00 PM: in the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, PA, as advertised. Attendance: The following Council Members were present: Council Members Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Lookenbill, Mr. Reichart, Mr. Roland and Dr. Rupp; Solicitor Shultis; Mayor Whitman; and Junior Council Person Day. The following staff members were in attendance: Assistant Manager Adler, Utility Operations Director Arnold, Public Works Supervisor Bean, Secretary Felix, Public Works Director Grimm, Borough Manager Lewis, Planning & Engineering Director Mains, Police Chief Martin, Chief Codes Officer Miller, Parks and Recreation Director Purkins, Finance Director Shelton, and Water and Wastewater Treatment Director Thomas. Community Media was present to conduct a video and audio recording of the meeting via Zoom presentation for all citizens to have access. PUBLIC COMMENT Robert Holt: Mr. Holt stated that he thought there should be a public hearing before moving forward with the gasification project and that the location of the project was unclear. He questioned the bid administration for the 33 Frederick Street project, noting that none of the bid submissions were under $3,000,000. He felt that was due to the estimated cost of $3,000,000 listed on the bid specifications. ACKNOWLEDGEMENT OF EXECUTIVE SESSION Solicitor Shultis stated that a Public Safety Committee executive session was held Wednesday, March 19, 2025 from 6:00 PM to 6:35 PM regarding a Step 3 Grievance. A Hanover Borough Council executive session was held Wednesday, March 19, 2025 from 6:35 PM to 6:55 PM regarding a proposed exchange of real property between the Borough and North Ridge Associates. Minutes of the Hanover. Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 2 INTERVIEWS TO FILL VACANCIES ON THE HANOVER BOROUGH PLANNING COMMISSION Mr. Kress indicated that there are two (2) vacancies on the Planning Commission: 3-year term expiring December 31, 2025 3-year term expiring December 31, 2026 The following Hanover Borough citizens have submitted Citizen Interest Forms indicating interest in serving on the Hanover Borough Planning Commission, and were present for interviews this evening: a. John Contestabile b. JonJ. Dube' C. Shawn Klunk d. William E. Bealing, Jr. e. Anne Baker Council members interviewed the candidates individually for the two (2) vacancies. Solicitor Shultis called for nominations, noting that nominations do not require a second. He stated that the votes would then be taken in order of nomination and as soon as two (2) majority votes are verified, then the vote will be closed. Mr. Reichart nominated Mr. Contestabile for appointment to the Hanover Borough Planning Commission. Mrs. Funk nominated Ms. Baker for appointment to the Hanover Borough Planning Commission. Mr. Lookenbill nominated Mr. Klunk for appointment to the Hanover Borough Planning Commission. Council members voted for the Planning Commission candidates in order of nomination: Mr. John Contestabile: All Council members voted in favor of the nomination. Ms. Ann Baker: Nine (9) Council members voted in favor of the nomination, and one (1) Council member, Mr. Lookenbill, voted in opposition to the nomination. It was moved by Mr. Reichart, seconded by Mrs. Funk to move the approval of the appointment of Mr. John Contestabile to the Hanover Borough Planning Commission, to the Council agenda for consideration of approval to fulfill an unexpired term ending December 31, 2026. Motion carried. It was moved by Mr. Reichart, seconded by Mrs. Funk to move the approval of the appointment of Ms. Anne Baker to the Hanover Borough Planning Commission, to the Minutes ofthe Hanover. Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 3 Council agenda for consideration of approval to fulfill an unexpired term ending December 31, 2025. Motion carried. Vice-President Kress thanked all candidates for their attendance and interest. CONSENT AGENDA It was moved by Mr. Reichart, seconded by Dr. Rupp to approve Consent Agenda items 5.01 through 5.08. 5.01 Minutes: Approval of Minutes of February 19, 2025 5.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly investments 5.03 Approve Special Events: a. Aldus Home Brew & Sauce Boss, April 26, 2025, SE Quadrant Closure b. Hanover Chili Cookoff, August 31, 2025 Moul Field C. Snack Town Fall Fest, September 20, 2025 Moul field d. Hanover Pride 2025, October 11, 2025 Moul Field 5.04 Resolution for Disposition of Records 5.05 Hay Harvesting Bid Results, Watershed Area (bid opening 3/19/25 9:00 AM): a. Approve bid award to high bidder, Alwine Dairy, LLC, East Berlin, PA in the amount of $19,500 for 2 years. 5.06 Sewer Credits: One time only, for leaks that did not enter the sewer system and have since beenrepaired: a. Approve sewer credit in the amount of $265.00 for Black Oak Holdings, LLC., 112 Locust Street b. Approve sewer credit in the amount of $387.86 for William Bowman, 334 E Walnut Street C. Approve sewer credit in the amount of $572.24 for Paul Hull, 136 Baltimore Street 5.07 Fireworks Contract: a. Approve contract with Bixler Pyrotechnics for fireworks displays July 4, 2025, 2026 and 2027 in the amount of $15,000 per year. 5.08 Community Development Block Grant Funding a. Approve Resolution for $300,000 grant funding for 2024, 2025 and 2026 for sidewalk replacement on East Hanover Street between York Street and Baltimore Street Vice-President Kress asked if any Council members had items for discussion, questions or concerns on any of the Consent items before the vote. Minutes of the Hanover, Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 4 Mrs. Greenholt asked for more information on item 5.08a of the Consent Agenda. Public Works Director Grimm explained that the previously approved Community Development Block Grant (CDBG) project for the Baltimore Street Parking Improvements project had to be changed, since this property generates parking revenue, which is in conflict with the grant criteria. The Hanover Street Elementary School sidewalks and curbing project was selected as a replacement project. The County will alllocate $300,000 to repair sidewalks and curbing from York Street to Baltimore Street, in front of the Hanover Street Elementary School, which requires no cash match. Mrs. Funk asked if the costs for street repair for curb installation were included in the grant funding. Mr. Grimm explained that the cost for street repair is included in the grant of $300,000, with street reparation being completed by Public Works staff. He added that the project would have been $400,000 estimated total cost, but it was reduced to $300,000 since the Borough Public Works Department will complete the street restoration work. Mrs. Greenholt asked when the project would be finished. Mr. Grimm stated that the goal is to begin the project this summer, however the work may continue into next year, depending on when the grant is approved. The approval date directly affects when the project could begin. The grant submission is currently under review by York County officials this month. Motion carried. DEPARTMENT OFWATER RESOURCES Earthcare Solutions, LLC: Mrs. Greenholt asked for review of this item. Mr. Mains explained that the proposed project was developed under the Stormwater Authority. The Borough is the landowner, but the project itself is a public-private partnership, SO there are currently no Borough funds involved. He stated that authorization is needed in order to submit the permits for the gasification project. Mr. Mains added that this project will be located at the end of Ram Drive at the former Regional Wastewater Treatment Plant site in Conewago Township. Mr. Mains has been involved with Conewago Township and has attended their public meetings regarding the project. It was moved by Mr. Hegberg, seconded by Mrs. Funk to move the authorization of the Council President's signature of the Form E-GP to move forward with necessary Minutes oft the Hanover. Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 5 permitting for the proposed gasification project to the Council agenda for consideration. Mr. Lookenbill voted in opposition to the motion. Motion carried. PA Walkworks Pedestrian Improvement Grant: Mr. Mains noted that the project is focused on sidewalks near the library along Carlisle Street where there is zero curb reveal which needs to be corrected to reduce flooding. It was moved by Mr. Reichart, seconded by Dr. Rupp to authorize the "Intent to Apply" for submittal of no match grant application to the Pennsylvania Department of Health for connectivity to the Guthrie Memorial Library. Motion carried. (This item will not move to the Council agenda due to timing constraints.) PLANNING COMMISSION Preliminary/inal Subdivision Plan, 141 East Hanover Street, corner York Street: Mr. Mains explained that the landowner would like the property to be subdivided between the owner's residence in the rear of the property along Eagle Avenue and the rental units in the front of the property. The land use will stay the same. The Planning Commission recommended approval of the plan with some stipulated conditions the applicant will need to meet. Mr. Mains noted that it is a simple subdivision. It was moved by Mrs. Funk, seconded by Mr. Roland to move the approval of the resolution for the Preliminary/Final Subdivision Plan at 141 East Hanover Street to the Council agenda for consideration. Motion carried. FINANCE, PERSONNEL & ADMINISTRATION Building Construction Change Orders for 33 Frederick Street: Planning & Engineering Director Mains read the following change orders aloud: a. Change Order #34: $2,772.00 for Replacement/Repair of Masonry Wall in Sprinkler Room b. Change Order #37: $974.00 for installation of junction box in lobby C. Change Order #40: ($6,060.00) credit for re-use of existing HVAC wiring harnesses d. Change Order #42: $492.00 for additional rack-to-runway" kit in IT room Mr. Mains reported that there was a total savings of $1,822.00. Minutes ofthe Hanover. Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 6 It was moved by Mr. Roland, seconded by Mr. Fuentes to move the ratification of the above-referenced change orders for 33 Frederick Street to the Council agenda for consideration. Motion carried. York County Uniform Construction Code Board of Appeals: It was moved by Mrs. Funk, seconded by Dr. Rupp to move the approval of a resolution for adjustment of criteria for membership of the York County Uniform Construction Code Board of Appeals to the Council agenda for consideration. Motion carried. Consideration of a motion to approve a Conditional Agreement: It was moved by Mrs. Funk, seconded by Mr. Hegberg to approve a Conditional Agreement for Exchange of Real Property between the Borough of Hanover and North Ridge Associates [Wilson Avenue; portions of York County Tax Parcel Nos. 67-000-DD- 0056ZO and 67-000-DD-022700. Mr. Roland voted in opposition to the motion, and indicated that the Developer should purchase the property. Motion carried. (This item will not move to the Council agenda due to timing constraints.) MANAGEMENT REPORTS: Parks and Recreation Director Purkins reported that the YMCA staff for the Summer Playground Program have clearances for pediatric FA and CPR, background clearances, fingerprinting, sex offender registry, etc. The playground supervisor's salaries are currently $13.50 per hour. The YMCA contracting for staff began in January, and the staffing is in place for 2025. There are two (2) supervisors for each of four (4) parks including DeGuy Avenue, Moul Recreational Complex, Elm Avenue and Union Park. He noted that DeGuy Avenue Park had the highest attendance in 2024. The playground programs are advertised through the YMCA and the Borough's social media, websites and newsletters. Mrs. Funk asked for a printout of attendance, which will be provided to Council through the annual reports. Mrs. Funk suggested that a waterproof message board be installed at each playground SO parents can see the upcoming program highlights. Mrs. Funk noted the high density of children who utilize Baer Avenue Playground warrants that it should be part of the YMCA summer programs. Mr. Purkins confirmed that the YMCA is willing to add Baer Avenue to the program next year if a pavilion can be installed. The existing pavilion was removed during the renovations because it was dilapidated. Minutes ofthe Hanover. Borough Council Workshop/Finance & Personnel Committee March 19, 2025 Page 7 ADDITIONAL PUBLIC COMMENT: Robert Holt: Mr. Holt disagreed with the vote on the gasification project, and he demanded that there should be a public hearing. He complained that there was no public hearing on the 33 Frederick Street project or the proposed recreation plan for the watershed area. He stated that he is going to spend some money on that. He was disappointed with the way the open container law item was handled by the Governance Committee. Grace Mullen: Ms. Mullen suggested that help from other volunteer organizations could be incorporated into the playground programs with citizens helping with children crossing at crosswalks. Ms. Mullen noted that she has obtained all of her necessary clearances, and she asserted that many others have them as well. ANNOUNCEMENTS Vice President Kress noted the following Announcements: Reminder of Council Retreat: Saturday, March 22, 2025 9:00 AM to 3:00 PM Reminder of Conditional Use Public Hearing: Wednesday, March 26, 2025 6:00 PM Reminder of Office Closure for Moving Dates: Thursday, April 10th, Friday, April 11th and Monday, April 14th Community Media Coverage will not be available for the April 16th meeting at4 44 Frederick Street and the April 23rd Council Meeting at33 Frederick Street): Citizens wishing to comment will need to be physically present Ribbon Cutting, 33 Frederick Street, Wednesday: Wednesday, April 23, 2025 5:00 PM ADIOURNMENT: It was moved by Mr. Reichart, seconded by Mr. Roland to adjourn the meeting at 8:22 PM. Motion carried. Respectfully submitted, IML Dorothy Chaik Borough Secretary 6.03 Resolution for Alcohol Use and Sales for Events No. RESOLUTION WHEREAS, The 31st day of August, 2025 will be the 29th Annual Hanover Chili Cook- Off event; and WHEREAS, The 20th day of September, 2025 will be the Second Annual Snack Town Fall Fest event; and WHEREAS, The 11th day of October, 2025 will be the Hanover Pride 2025 event; and WHEREAS, Moul Field provides an excellent location for vendors and patrons of these major community events, given the shade trees, electricity and bathrooms; and WHEREAS, Park regulations prohibit alcohol and designated smoking areas unless approved by Hanover Borough Council; and WHEREAS, Beer and wine sales make up a significant amount of the revenue for these events; and NOW THEREFORE, be it resolved by Hanover Borough Council and it is hereby resolved by same that the Hanover Chili Cook-Off, the Snack Town Fall Fest, and the Hanover Pride 2025 events may sell beer and wine beverages at Moul Field provided they have proper LCB approval and may provide designated smoking areas during the events as follows: Sunday, August 31, 2025 between 11:00 AM and 5:00 PM for the Hanover Chili Cookoff; Saturday, September 20, 2025 between 1:00 PM and 6:00 PM for the Snack Town Fall Fest; and Saturday, October 11, 2025 between 11:00 AM and 5:00 PM for the Pride Fest event. Resolved and approved this 23rd day of April, A.D., 2025. ATTEST: THE BOROUGH OF HANOVER Borough Secretary Council (Vice) President 6.04 Renewal of EAP Program EXHIBIT Q STATEMENT OF WORK EMPLOYEE ASSISTANCE SERVICES FOR COMPANY This LifeSolutions Services Statement of Work ("SOW") is entered pursuant to the Master Services Agreement "Agreement") between Workpartners and Borough of Hanover "Company") dated April 1, 2022. The Effective Date of this SOW shall be April 1, 2025. Services identified herein are included in the fees set forth below unless otherwise specified. Per Member Per Month Rate - $1.94/PMPM For a period of one year from the Effective Date ("First Year"), as reimbursement for the services provided hereunder by Workpartners, Company agrees to pay for services based upon a population of 160, a total of $3,724.80 per year, at a monthly rate of $310.40 with a 3% rate increase each year thereafter. 1. Workpartners provides a comprehensive approach that includes these member-centric programs and services. Interactive Online Tools are available 24 hours a day, 7 days a week. All calls are answered "live" 24 hours a day, 7 days a week, 365 days per year. A licensed professional is always available. Messages can be left related to scheduling and changing appointments, and calls will be returned the following business day between 8 AM and 5 PM. 1.1 Assessment, Brief Counseling/Coaching and/or Referral. Up to six (6) in-person, telephonic or virtual sessions per issue/concern. Text and chat sessions are also available. Professional counselors provide confidential assessment, coaching/counseling services for individuals, and referrals to resources for a wide range of everyday life issues including amily/relationship concerns, work/career challenges, stress, making health changes, managing anxiety and depression, and alcohol/drug misuse. 1.2 RxWell: An app that can be downloaded on a smartphone that uses cognitive behavioral interventions to help improve emotional and physical health. Programs include anxiety, depression, nutrition, physical activity, stress, tobacco cessation, and weight management. RxWell offers digital solutions that are scalable, accessible, self- paced, engaging, and evidence based. Brief skill-building modules and techniques give participants the tools to cope with problems, build new habits and take the first step to feel better. 1.3 Manager/Supervisor Training. As part of the implementation process and once annually for the length of the contract, Workpartners provides one supervisory training to familiarize supervisors with the LifeSolutions services that support them in their role of managing performance. Additional trainings are available to address workplace behavior that impacts productivity. See the Trainings and Workshop Section for the number of hours available beyond implementation that are covered in this Agreement. 1.4 Interactive Website. Access to a secure and interactive online resource with thousands of tools to help individuals and their families address most major life issues, whether it is a health, financial, legal, relationship, or emotional issue. The website includes 20,000+ resources, access to assessments, videos, quizzes, training courses, articles, calculators, and legal forms. Self-paced training courses for personal and professional development, common legal forms, financial education tools, expert-led webinars, healthy recipes, health risk assessments, and an interactive resilience-building program are also available. The entire platform is user-friendly and responsive on any device. 1.5 Personalized Concierge Services. Consultants are available to individuals via telephone and email. The consultant conducts customized research-Dased services on an individual's specific needs in the areas of child and elder care, adoption, education resources, financial and legal matters, and daily living concerns. Included is a 30-minute free legal consultation with an attorney and a 25% discount on hourly fees for subsequent meetings. Also included is a consultation with a financial professional regarding budgeting, debt management, and other financial concerns. Information gathered based on the customized legal and/or financial consultation is provided to the individual via phone, mail, or email as preferred. 1.6 LifeSolutions Orientation. As part of the implementation process and once annually for the length of the contract, Workpartners provides a LifeSolutions orientation. Depending on location and company request, the orientation will be provided online or on-site. The orientation includes a review of the purpose of LifeSolutions services, the scope of services, access options, eligibility requirements, and the opportunity to ask questions. 1.7 Trainings and Workshops. Education and wellness workshops provide information on issues related to health and wellness. Workshops include topics on stress management, achieving work-life balance, substance misuse, change management, resilience, mindfulness, and enhancing interpersonal relationships. Company has purchased six (6) hours annually for use as virtual and/or in-person Tranings/Onentations, Workshops/Disruptive Event Management (DEM) services which are included in the reimbursement rate outlined in this Agreement. Additional hours of training are available at $200.00 per hour plus travel expenses for on-site and $125.00 per hour for virtual trainings. Additional hours for health and benefit fair attendance are available at $125.00 per hour plus travel expenses. Additional on-site Disruptive Event Management (DEM) services are available at $200.00 per hour plus travel expenses and $125.00 per hour for virtual services. 1.8 Mental Health First Aid Course. LifeSolutions can teach the Mental Health First Aid course in person or virtually. Role-playing and videos are used to demonstrate how to assess a mental health crisis; provide initial help; and connect individuals to professional and self-help resources. $100.00 per participant (if on-site is requested, travel and accommodation expenses will be billed directly to the Company as applicable). The minimum number of participants is 5 and the maximum is 30. *Fee is negotiable. 1.9 Coaching Course - This 12-hour highly interactive skill-building course will help leaders of all levels strengthen their leadership skills and competencies needed to effectively coach, communicate, motivate, and develop highly effective teams. See the Trainings and Workshop Section for the number of hours available to use for on-site or virtual services in this Agreement. The Company can apply available hours toward this course, and anything not covered by training hours would be $200.00 per hour (if on-site is requested, travel and accommodation expenses will be billed directly to the Company as applicable). The minimum number of participants is 5 and the maximum is 25. *Fee is negotiable. 1.10 Disruptive Event Management (DEM) services. In the wake of a disaster or traumatic incident, Workpartners staff can provide on-site and/or virtual support for individuals directly impacted by the event. Trained crisis professionals use a resilience-based model that promotes a culture of psychological safety, mitigates stress-related symptoms, and assists the organization and impacted individuals in returning to pre-event functioning. The team also provides effective and timely consultations for managers as they lead their teams through and beyond the event. See the Trainings and Workshop Section for the number of hours available to use for on-site or virtual services in this Agreement. 1.11 Manager/Supervisor Consultation. Unlimited telephone consultations are available 24/7 for managers, supervisors, and Human Resources professionals. Issues include performance management, difficult or sensitive situations, disruptive events, and strategic initiatives. On-site consultation for managers, leaders, and Human Resources professionals related to workplace initiatives to support company health and productivity goals is available at $200.00 per hour plus travel expenses. 1.12 Policy Development. Consultation on the development of EAP and wellness-related policies including Drug-Free Workplace, Workplace Violence, Fitness for Duty, Tobacco Cessation, and Performance Management. 1.13 Promotional Materials. Workpartners will collaborate with Company to develop a communication strategy to raise awareness, promote positive behavior change and encourage participation in the program. Standard marketing materials are available. They include fliers, postcards, newsletters, educational articles, posters, and emails. Custom marketing services are available on a fee-for-service basis and are subject to mutually agreed-upon documentation and the Company's prior written approval. 2. Account Management and Program Consultation. A designated account manager is assigned to the Company. This account manager partners with the Company to understand the organization's culture and people issues, build and maintain LifeSolutions program awareness strategies, learn workplace engagement and productivity goals and link LifeSolutions' services to those goals, address questions, and coordinate service delivery. 3. Analytics. Workpartners will report the findings on participation rates, outcomes, and the satisfaction of participants who engage in LifeSolutions' programs and services to the Company. All reports containing Personal Health Information (PHI) will be provided in aggregate form and will not contain member-specific information. Workpartners shall provide to Company semi- annual and annual reports regarding the program services provided. Reports may be provided at other intervals based on Company needs, as agreed on between the parties. Customized reports are available for additional fees based on complexity and preparation time required. 4. Production Costs. Expenses incurred from the use of third-party vendors for webinars and video production are subject to mutually agreed upon fee structure and subject to the Company's prior written consent. The expenses, if any, will be billed directly to the Company. IN WITNESS WHEREOF, the Parties have executed this Statement of Work as of the Effective Date. Borough of Hanover UPMC Benefit Management Services, Inc. d/b/a Workpartners By: William Reichart Andrew A. Yohe Title: Borough Council President Title: President Date: Date: 6.05 Water Main Extension Bond Reduction Borough of Hanover York County, PA An Equal Opportunity Borough USTITV PA Department of Water Resources Memorandum From: Chad A. Arnold - Director Utility Operations Department of Water Resources Re: Bond Reduction -"Highpointe LLC" - Bond # GM226185 Date: April 15, 2025 1. Summary: The Department of Water Resources (DWR) oversees various aspects of the Borough's Water Service Extension Agreements. As a normal part oft that process, new water main extension projects require that a developer post and maintain "bonding" to ensure that they complete the project and meet any related conditions as imposed. When a developer makes a written request for a reduction (or a release), the Borough is obligated to review and act on the request in a timely manner. 2. Findings / Background Information: The Developer, Mr. Glenn Moore with Woodhaven Building and Development Inc., submitted a written request for consideration of a bond reduction on March 26, 2025, having now completed a significant portion oft the water system construction. The request is to reduce the currently held bond, from the amount of $ 267,817, down to the amount of $ 25,000. Final release of bonding will not occur until the system is fully and properly dedicated to the Borough. A field review was conducted by the Department of Water Resources = Distribution Division, noting various minor repairs to be completed before the final release of the bond can occur. 3. Proposed Action: The motion would be as follows; "I make a motion to reduce the public improvements bonding, for the water system extension associated with the "Highpointe LLC", to $ 25,000.00, with final release to be made per a separate written request and contingent on the satisfactory final review of the Department Water 3 of Resources. Borough of Hanover 44 Frederick Street Hanover, PA 17331 t: 717.637.3877 .717.637.2805 intbogMmowerooagiPAgow wwalamouerloougiPAgow Bond Number GM226185 SUBDIVISION PERFORMANCE BOND (Annual Premium until Released by Obligee) KNOW ALL PERSONS BY THESE PRESENTS, That we, High Pointe, LLC as Principal and Great Midwest Insurance Company a Texas corporation with its principal office at 4 High St, Ste 206, North Andover, MA 01845, as Surety, are held and firmly bound unto Borough of Hanover as Obligee, in the sum of Two Hundred Sixty Seven Thousand Eight Hundred Seventeen and 00/100 Dollars C $267,817.00 for the payment thereof said Principal and Surety bind themselves, jointly and severally, as provided herein. WHEREAS, in order to file a plat or subdivision map, or to obtain a permit, the Principal has entered into a contract with the Obligee which requires the Principal make certain improvements to the land as more particularly set forth in Water Main Extension Agreement (hereinafter referred to as the "Contract"). NOW THEREFORE, the condition of this obligation is such that if the Principal shall construct the following improvements Water Main Extension - High Pointe Phase S-4 further described in the Contract, all of which improvements shall be completed on or before the date set forth in the Contract, or any such extensions of time that shall be granted by Obligee in writing and consented to in writing by Surety, then this obligation shall be void, otherwise to remain in full force and effect. The obligation is subject to the following conditions: 1. This bond runs to the benefit of the named Obligee only, and no other person shall have any rights under this bond. No claim shall be allowed against this bond after the expiration of one year from the date set forth in the preceding paragraph, or one year from the end ofthe latest extension oftime consented to in writing by Surety, whichever occurs last. If the limitation set forth in this bond is void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 2. This bond is not a forfeiture obligation, and in no event shall the Surety's liability exceed the reasonable cost of completing the improvements described in the Contract not completed by the Principal, or the sum of this bond, whichever is less. Signed, sealed and dated the. 28 day of March 2023 High Pointe, LLC Principal y6 Cuufa H miy - Great Midwest Insurance Company à Surety a E CORPORATE SEAL By: daua SAy Laura Scholze : Attorney-in-Fact CEC CS CN0041319 Page 1 of1 POWER OF ATTORNEY Great Midwest Insurance Company KNOW ALL MEN BY THESE PRESENTS, that GREAT MIDWEST INSURANCE COMPANY, a Texas Corporation, with its principal office in Houston, TX, does hereby constitute and appoint: Michael B. Christian, Rosemary Petitti, Laura Scholze, Justin J. Silva, Courtney W. Judge, Lauren K. Burkhart, Melody Gist its true and lawful Attorneyts)-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of GREAT MIDWEST INSURANCE COMPANY, on the 191 day of October, 2018 as follows: Resolved, that the President, or any officer, be and hereby is, authorized to appoint and empower any représentative of the Company or otherp person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature ofal bond not to exceed Ten Million dollars ($10,000,000.00), which the Company mighte execute throughi its duly elected officers, and affix the seal of the Company thereto. Any said execution of such documents an Attorney-In-Fact: shall be as binding upon the Company: asi ifthey! had been duly executed and acknowledged by the regularly elected officers 5 the Company. Any Attorney-In-Fact, so appointed, may be removed in the Company's sole discretion and the authority so granted may be reyoked as specified in the Power of Attorney, Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney the granted, and signature of the Secretary, and the seal of the Company may be affixed by façsimile to any certificate of any such power and such or any power certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certificate sO executed and sealed shall, with respect to any bond of undertaking to which iti is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, GREAT MIDWEST INSURANCE COMPANY, has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 11th day of February, 2021. GREAT MIDWEST INSURANCE COMPANY EURE o w. 5 CORPORATE SEAL BY Hm2 Mur, Mark W. Haushill CE I President ACKNOWLEDGEMENT On this 11th day of February, 2021, before me, personally came Mark W. Haushill to me known, who being duly sworn, did depose and sayt that he is the President of GREAT MIDWEST INSURANCE COMPANY, the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws ofs said corporation. CHRISTINA BISHOP Notary Public, State of Texes OTy BY_ Comm. Explros 04-14-2026 Christina Bishop Notary ID 131090488 Notary Public CERTIFICATE 1, the undersigned, Secretary of GREAT MIDWEST INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, isi in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Houston, TX this 28 Day of March 20 23 B IBSE e CORPORATES SEAL BY rl /. Leslie K. Shaunty E a Secretary "WARNING: Any person who knowingly and with intent to defraud any insurance company or other person, fllos: and application for Insurance of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penaities. GLENN K. MONROL OFFICE: 410-2398331 DIRECTOR OF SITE DEVELOPMEN MOBLE 443-463-2207 457 WOODHAVEN BUILDING & DEVELOPMENT, INC. 4175 Hanover Pike. Manchester, MD 21102 FAX: 410-239-0356 EMAIL. gmonroubhdgic.net 6.06 Downtown Christmas Events SPECIAL EVENT PERMIT APPLICATION Application Fee: $45.00 THE BOROUGH OF HANOVER (non-refundable) 44 FREDERICK STREET HANOVER, PA 17331 (All information & event approval based on standards of (717) 637-3877 Hanover Borough Ordinance No. 2295 passed 3-25-20) FAX (717) 637-2805 w.hamoverborougrpagew PART I. APPLICANT INFORMATION & EVENT DETAILS Sakurdlay only) NAME OF EVENT: Christmas in Hanover DATE OF EVENT: 11/29/2025 EVENT LOCATION: Center Square & Surrounding Downtown Areas TIME OF EVENT: 11am - 7pm Moriah Tyler - Main Street Hanover, Inc CONTACT NAME/ORGANZATION NAME: 40 York Street Hanover, PA 17331 CONTACT ADDRESS CITY, STATE/ZIP: 717-637-6130 Ext. 101 Myer@mansrearoverog CONTACT PHONE # EMAIL ADDRESS: oriented Christmas Festival. DESCRIPTION PURPOSE Community OR OF EVENT: Full description attached separately. Santa Parade = Attached ROUTE TO BE TRAVELED Map (PLEASE PROVIDE MAP Festival in - Attached IF APPLICABLE) Square Map (3 Quadrant CLSUreS)-yCRE S7.Comke S@oBadun APPROXIMATE NUMBER APPROXIMATE 1000 OF ATTENDEES: 20 NUMBER VENDORS: APPROXIMATE NUMBER OF APPROXIMATE NUMBER N/A ANIMALS: 20 OF VEHICLES: (parade) WILL BATHROOMS 9:00am BE NEEDED EVENT SET UP TIME: IF ON PROPERTY OR WILL Needed BATHROOMS BE PROVIDED: TEAR DOWN TIME: 7:30pm N/A COST OF ADMISSION TO EVENT: ELECTRICITY NEEDED? (IF AVAILABLE ON PROPERTY) N/A PLAN FOR WASTEW/ATER DISPOSAL: REFUSE REMOVAL: Borough IS APPLICANT TO PROVIDE OR BOROUGH? Attached LIABILITY INSURANCE COMPANY: (General Liability Insurance is required in the amount of $1,000,000 naming the Borough of Hanover as additional insured for the event - please attach) Page 1 revised 1-2-25/ke SPECIAL EVENT PERMIT APPLICATION Application Fee: $45.00 THE BOROUGH OF HANOVER non-refundable) 44 FREDERICK STREET HANOVER, PA 17331 (All information & event approval based on standards of (717) 637-3877 Hanover Borough Ordinance No. 2295 passed 3-25-20) FAX (717) 637-2805 whamoveporougrpagpw PART II. OATH, INDEMNIFICATION AND HOLD HARMLESS STATEMENT hereby swear that the information set forth in this application is true and correct to the best of my knowledge under penalty of law and agree to comply with the provision of Ordinance No. 2295 of The Borough of Hanover of which this permit is subject and any other applicable Federal, State or Municipal laws, rules, regulations or requirements. For and in consideration of the Council of the Borough of Hanover, York County, Pennsylvania issuing a permit for a special event as defined in Ordinance No. 2295, I, e applicant, hereby agree to hold the Borough of Hanover harmless from any and all actions, causes of actions, claims, damages, costs, loss of service, attorney fees, expenses, compensation on account of, or in any arising out of the special event known as hristmas in Hanover to be held on 29 day of November 2025 at Powntown Hanover and further agree to indemnify the Borough of Hanover, York County, Pennsylvania, its agents and employees against my loss as a result of any and all claims of persons or entities of whatever nature arising from the conduct of said event. I do hereby further remise, release and forever discharge the Borough of Hanover, its employees and agents, of and from any and all liability, claims, causes of actions, damages, costs, expenses or demands of any kind whatsoever in law or in equity arising or which may arise out of in any way connected and/or relating to the aforesaid event. IN WITNESS WHEREOF, the above-named, intending be legally bound, has executed this hold harmless and indemnification agreement this 3 nl day of h'7 2025 Applicant's signature SWORN AMR &* VANIA. OTARY 3cl day of OF 20_ a5. COWMONWEALTH PENNSYLY SEAL ApRiL Dorothy C FellxNotary Public York County A /MM My Commission Expires 8/14/2027 Signature, Notary Public Commission #1235999 PART III. COSTS, APPROVAL AND PERMIT CERTIFIÇATION Borough's Estimate of Costs: $ NIA (attach copy) Payment Date: Date Permit Issued: Signature of Borough Manager ATTACHMENTS REQUIRED: 1.) Detailed map of route to be traveled if applicable 2.) Map of site location with description of all placement details 3.) Certificate of liability insurance 4.) Application Fee of $45.00 non-refundable) Page 2 MAIN A FHE FHEE E BE FEEE E E HEHHHE) HANOVER STREET 2025 Request - Christmas in Hanover Dear Borough of Hanover Council & Staff - The Hanover Christmas Committee, a program of Main Street Hanover, request to hold the following activities for the 2025 holiday season: Santa Cabin Placement We ask that the public works department place the Santa Cabin in center square, in the cannon quadrant sidewalk area. The cabin is placed as it fits into their scheduled, but we would request it be placed the week of November 17, 2025. Santa will - be delivered to his cabin at 9:00 am on Friday, November 28, 2025, via requested Fire Truck or Police Escort. The cabin will officially open for visitors on Friday, November 28, 2025. Christmas Tree Deliver, erect, and secure a live Christmas Tree in the former gazebo quadrant ofCenter Square November 19, 2025, with the assistance of Public Works and the Hanover Borough Police Department. Electric to be accessed and connected by qualified personnel from Swam Electric and Public Works for the operation of lighting during the period of the tree installation and into the remaining season. Pole Decorations We ask that the Public Works Dept., with the support of SWAM electric, hang thenew pole decorations in place throughout downtown Hanover and along Eisenhower Drive. These decorations purchased by our organization are a gift to the community made possible by local foundation support and donors in our area. Snowflakes should be hung as well on the lampposts in the center intersection in town. Free Holiday Parking We request free parking for all Borough monetized parking spaces in the downtown district, all day on Fridays and Saturdays, beginning November 28 and ending December 27, 2025. This courtesy encourages visitors to the holiday activities and shoppers supporting the local downtown Hanover businesses throughout the holiday season and promotes longer visits into the area. (717) 637-6130 40 York Street, Hanover, PA 17331 MainstreetMancverere MAIN BHE E HEEE E BB FEFE E EE HANOVER HEHBHH) STREET Santa Parade The Christmas Parade begins from Baer Avenue playground on Saturday, November 29 at 10:00 am formation, 11:00 am start. Route is same as in prior years - Map is attached for reference. We request that the police department assists with the rolling-Darricades and traffic control, as they have done previously. Tree Lighting Ceremony Saturday, November 29, 2025 - 5:30pm - 8:00pm We request an event review with the Borough staff and police department in order to ensure the safety of the event goers. RAIN DATE: Saturday, December 6, 6 pm. Electric for Tree The tree is to be lit nightly from 4 p.m. until 1 a.m. every night there after the evening of November 29, 2025, except for Christmas Eve and Christmas Day in which the tree is to remain on all night and all day as well as all night New Year's Eve and all day New Year's Day and turned off indefinitely at 1 a.m., on January 2, 2026. Market House Stand November 29 & December 6, 13, 20, and 27 We request a space at Hanover Market House to share information about the holiday activities, answer questions regarding attending said events, as wellas selling merchandise to raise funds for the holiday events, decorations, and activities. Christmas Festival We request that on Friday, November 28, 2025, the Santa's Cabin Quadrant, The Tree Lighting Quadrant, and the Clark's Bostonian Quadrant would be closed for setting up for the festival. On Saturday, November 29, 2025, we request that the three quadrants, as well as Broadway from the square to York Street be closed for the event. Broadway from the Square to York Street would be closed immediately following the parade. This would allow Main Street Hanover, The Christmas in Hanover Committee, and The Borough Parks and Rec Department to coordinate a larger and safer event for the community. Map attached for reference. (717) 637-6130 40 York Street, Hanover, PA 17331 Malnstrestaneverorg MAIN A HHH A EEHE B BB FEFE BB BB HEPHHHE) HANOVER STREET No assistance needed events: These downtown events & activities will be taking place again this year. No Borough assistance is necessary. Hanging of the Greens & Other Decorations Permission is requested for the local civic organizations and Christmas Committee members to decorate the four quadrants in Center Square with faux garland on lampposts, parking meter sweater covers, Santa footprints around the cabin establishing the line for visitors, lights on the gazebo in Wirt Park, and decorating the tree on Walnut St. in the Hollywood Circle. This activity will take place on Saturday, November 22, 2025. Holiday Window Painting Committee will coordinate the painting of windows in the downtown with the help oflocal students. Windows are taped and prepped, students paint with semi-permanent paint and remove after the season. Week of November 18, 2025, is the estimated start date. Christmas Experiences & Ice Sculptures We will ask businesses to curate unique holiday-themed experiences throughout the festival on Saturday, November 29, 2025, as well as we will commission and station ice sculptures throughout downtown with an Exploration Passport. Caroling Committee will invite the community to sing carols in downtown Hanover. Dates planned for November 29 and December 13, 2025. Removal Pole decorations can be removed after January 5, 2026. Take down and remove the tree and Santa Cabin between January 5-9, 2026. Service clubs and committee volunteers will be removing the garlands January 10, 2026. Summary of Festival Schedule: Friday: 9:00 AM Santa Arrives via Police, or Fire Department Escort (from York Street/Broadway into the Square) ? Santa's Cabin Opens 9:00 AM = 1:00 PM - - 2:00 PM - 5:00 PM I 6:00 PM - 8:00 PM (717) 637-6130 40 York Street, Hanover, PA 17331 MainsueelManowerorg MAIN HHE E BEEE EE BB FHEE BB BE HEPHHBH) HANOVER STREET Saturday (Shop Small Saturday!): a 11:00 AM - 12:00 PM Santa Parade 12:00 PM - 2:00 PM I 3:00 PM - 6:00 PM Santa's Cabin Open 8 12:00 PM = 6:00 PM Ice Sculpture Passport - Explore sculptures and get your passport stamped! Jr 12:30 PM = 1:30 PM Christmas Carolers Singing Downtown & 2:00 PM - 5:00 PM Live Music by Bob Cratchit and the Bookkeepers in the Square A 6:00 PM Tree Lighting Ceremony Santa's Cabin Hours Opening Day: Fri. Nov. 28: 9a.m.-1 p.m., 2-5 p.m., 6-8 p.m. Sat. Nov. 29: 12:00 p.m. - 2:00 p.m. I 3:00 p.m. 6:00 p.m. Mon. Dec. 1: 6-8 p.m. Fri. Dec. 5: 6-8 p.m. Sat. Dec6 6: 10 a.m.-1 p.m. & 2-6 p.m. Mon. Dec. 8 thru Fri. Dec. 12: 6-8 p.m. Sat. Dec. 13: 10 a.m.-1 p.m & 2-6 p.m. Mon. Dec. 15 thru Fri. Dec. 19: 6-8 p.m. Sat. Dec. 20: 10 a.m.-1 p.m & 2-6 p.m. Mon. Dec. 22: 6-8 p.m. Tues. Dec 23: 6-8 p.m. Thank you for taking the time to review our request for the Christmas season in downtown Hanover. We appreciate your consideration and support in making this special event a success for our community. If youhave any questions or need additional information, please feel free to reach out to me directly. We look forward to your feedback and the opportunity to bring noliday cheer to downtown Hanover! Warm regards, MAl - yh Moriah Tyler Executive Director Main Street Hanover (717) 637-6130 40 York Street, Hanover, PA 17331 MainsteetHancererg 94 CHRISTMAS FESTIVAL MAP 2025 ST. E. CMESTNUT W. CHESTNUT ST. 194) Stage for Tree Lighting installed after Parade 9 CENTER PIINT 194 FREDERICK ST. SQUARE Link's Music Lyric Band e Portable Bathrooms Doss Alley E. W. WALNUT ST. MSH Pop-Up Tent 'Dark" areas are road closures Heated Music Tent Santa's Cabin Quad Sponsor/Kids Craft Tent Tree Lighting Quad Clark's Quad Non-Profit Tents Section of Broadway TBD - In front of Businesses Bank Lane Accessible Parking Only IH all / HATHHE MAIN/STREET Santa's Cabin HANOVER Tree Lighting Borough of HANOVER AIS Hot Cocoa & Dessert Truck ParksaRecreation - o 0- SANTA PARADE MAP 2025 a S % & 10:00 AM: HPD will barricade the parade staging which consists of Baer Av from E Hanover St to E Middle St, Baer Av from E Middle St to E Walnut St, and Terrace Av from Baer Av to first alley east of Baer Av. 0815: HPD will erect traffic cones at all entrances/exits to private businesses and alleyways along York St from Broadway to E Middle St. 11:00 AM: Parade will commence. Fire Police will conduct rolling closures of roadways as parade nears intersections along the route. Participants will travel north on Baer Av, west on E Middle St, north on York St and west on Broadway into Center Square. Participants will be moved off of the roadway in Center Sq and ushered to the parking quadrants. Crowd and traffic control will be maintained by HPD until all participants and spectators are off of the roadways. DATE (MM/DDNYYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE 4/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Weber Certificates AP Benefit Advisors, LLC PHONE FAX 55 Wetzel Drive Ste 2 (AIC. No.Ext): 717-637-1247 (ACNo): 717-632-4860 Hanover PA 17331-0917 E-MAIL ADDRESS: weber.cerlifcales@assuredpatnes.com INSURERGSIAFFORONG: COVERAGE NAIC# INSURER A: Selective Way Insurance Company 26301 INSURED MAINSTR-01 INSURERE B: Main Street Hanover Inc 40 York Street INSURER C: Hanover PA 17331 INSURER D: INSURER E: INSURERF F: : COVERAGES CERTIFICATE NUMBER: 571845542 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHE POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYF PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL/SUBRI JNSD_WVD POLICY NUMBER (MM/DDYYYY POLICYEFF (MM/DDYYY POLICYEXP LIMITS A X COMMERCIAL GENERALL LIABILITY s 2364899 5/29/2024 5/29/2025 EACHO OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE PREMISES TORENTED (Eaoccurrence) $500,000 MEDE EXP (Any onep person) $ 15,000 PERSONAL & ADVI INJURY $1,000,000 GEN'L AGGREGATE! LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY JECT PRO- LOC PRODUCTS- COMPIOP AGG $2,000,000 OTHER: $ AUTOMOBILEL LIABILITY COMBINED SINGLEL LIMIT $ (Ea accident) ANYA AUTO BODILYI INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILYI INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ A UMBRELLALIAB X OCCUR s 2364899 5/29/2024 5/29/2025 EACHOCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED RETENTIONS $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y/N STATUTE ER ECASTESECINE CIGERAEREREACIUOED NIA ELE EACHA ACCIDENT $ (Mandatory in NH) E.L. DISEASE EA EMPLOYEE $ Ify yes, describe under DÉSCRIPTION OF OPERATIONS below E.L. DISEASE POLICY LIMIT $ A Liquor Liability s 2364899 5/29/2024 5/29/2025 1,000,000 Per Occurrence 2,000,000 Aggregate DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may! be attachedi if more space is required) **A written contract must be in place in order for the additional insured to be effective. ** The Borough of Hanover is an additional insured with respect to the General Liability Policy. Borough of Hanover is named as Additional Insured with respects to their interest in the insured's operations re: 2025 Christmas Parade and Event on 11/29/25. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Borough of Hanover ACCORDANCE WITH THE POLICYE PROVISIONS. Attn: Police Chief 44 Frederick St. AUTHORIZED REPRESENTATIVE Hanover PA 17331 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 4/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: CONTACT Weber Certificates AP Benefit Advisors, LLC PHONE FAX 55 Wetzel Drive Ste 2 AIC.NO.Ext): 717-637-1247 (AC.No): 717-632-4860 Hanover PA 17331-0917 E-MAIL ADDRESS: weber. MaE@-urdeNeN INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Selective Way Insurance Company 26301 INSURED MAINSTR-01 INSURER B: : Main Street Hanover Inc 40 York Street INSURER C: Hanover PA 17331 INSURER D: : INSURER E: INSURERF: COVERAGES CERTIFICATE NUMBER: 1065802107 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHI POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYI PAID CLAIMS. INSR LTR TYPE OFI INSURANCE ADDL/SUBR INSD_WVD POLICY NUMBER ESGVE, EFF EOUSYENA EXP LIMITS A x COMMERCIAL GENERALLIABILITY S 2364899 5/29/2024 5/29/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE PREMISES TO (Ea RENTED occurrence) $500,000 MED EXP (Any onep person) $1 15,000 PERSONAL &A ADVI INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO- JECT LOC PRODUCTS COMPIOP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY (Ea COMBINED accident) SINGLELIMIT $ ANY AUTO BODILY INJURY (Per person) S OWNED SCHEDULED INJURY AUTOS ONLY AUTOS BODILY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ A UMBRELLAL LIAB X OCCUR S 2364899 5/29/2024 5/29/2025 EACHO OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED RETENTIONS $ WORKERS COMPENSATION PER OTH- ANDI EMPLOYERS LIABILITY Y/N STATUTE ER RNSCAPTSSECANE E.L. EACH ACCIDENT $ OFPCERMEMEREACUDED? NIA (Mandatory in NH) E.L. DISEASE - EMPLOYEE $ Ify EAE yes, describe under DÉSCRIPTIONO OF OPERATIONS below E.L. DISEASE - POLICYLIMIT $ A Liquor Liability S 2364899 5/29/2024 5/29/2025 1,000,000 Per Occurrence 2,000,000 Aggregate DESCRIPTION OF OPERATIONS /LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may bea attached ifr more space is required) **A written contract must bei in place in order for the additional insured to be effective. ** Commonwealth of Pennsylvania is an additional insured with respect to the General Liability Policy. Commonwealth of Pennsylvania is named as Additional Insured with respects to their interest in the insured's operations re: 2025 Christmas Parade and Event on 11/29/25. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Commonwealth of Pennsylvania ACCORDANCE WITH1 THE POLICY PROVISIONS. Dept. of Transportation 1101 S. Front St AUTHORIZEDR REPRESENTATIVE Harrisburg PA 17104 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 6.08 Janitorial Cleaning Bids for 33 Frederick Street LEGALADVERTISEMENT The Borough of Hanover is soliciting bids for Janitorial services at the Borough of Hanover Public Administration Building, 33 Frederick Street, Hanover, PA until Wednesday, May 14, 2025 at 10:00 AM. Copies of the information and instructions for bidders can be accessed by visiting htps/Amw-hpoxethorouehpagowBidkaps or are available at the Borough of Hanover Public Administration Building, Monday through Friday, 8 AM to 4:30 PM. Potential bidders are invited to attend a pre-bid meeting on Monday, May 12, 2025 at 2:00 PM at the Borough of Hanover Public Administration Building. Bids will be opened at a public meeting on Wednesday, May 14, 2025 at 10:00 AM at the Hanover Borough Municipal Building, 33 Frederick Street, Hanover, Pennsylvania. All bids must be plainly marked "33 Frederick Street Janitorial Services Bid" and be submitted in sealed envelopes to the Office ofthe Borough Secretary, 33 Frederick Street, Hanover, Pennsylvania no later than 10:00 AM on May 14, 2025. Bid award will take place on Wednesday, May 28, 2025 at 7:00 PM at the public meeting of Hanover Borough Council. Council reserves the right to waive defects, reject any or all bids, or to award as it deems to be in the best interest ofThe Borough of Hanover. THE BOROUGH OF HANOVER Margaret Lewis Borough Manager ADVERTISE: April 27, 2025 May 4, 2025 PLEASE PROVIDE PROOF OF PUBLICATION 6.09 44 Frederick St Change Order Policy CHANGE ORDER POLICY AND PROCEDURE FOR THE PUBLIC SAFETY FACILITY PROJECT 44 FREDERICK STREET Level 1 - Change orders involving dollar amounts from $0 to $5,000 Change orders within this level must be approved by the Borough's Architect, Borough Manager, Director of Planning and Engineering, and Director of Public Works. Ifthe change order is approved at the staff level, it will be approved by the Borough Manager for execution. The approved change order will then be submitted to Council for ratification at the Council meeting (workshop or regular Council meeting) next following the approval of the change order. Level 2- Change orders involving dollar amounts from $5,000 to $20,000 Change orders within this level must be approved by the Borough's Architect, Borough Manager, Director of Planning and Engineering and Director of Public Works. Ifthe change order is approved at the staff level, the proposed change order will be sent to a designee ofCouncil, appointed by Council President, and the Chair of the Public Works and Facilities Committee for review and approval. If the change order receives the approval from all of the above parties, it will be approved by the Borough Manager for execution and then submitted to Council for ratification at the Council meeting (workshop or regular Council meeting) next following the approval of the change order. Level 3 - Change orders involving dollar amounts above $20,000 Any change order for above $20,000 will only be approved by Council in advance of execution oft the Change Order request. 7.01 Grant Submission for Water and Sewer Equipment Modernization Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough From: Tony Thomas, Director Water and Wastewater Treatment Facilities Re: Pa Small Water and Sewer Grant Date: 09 April 2025 1. Summary: The Water Resources Department is asking for authorization to submit a Small Water / Sewer Grant application to help offset funding or critical equipment and pump upgrades at the water and sewer treatment facilities. 2. Findings / Background Information: The Borough of Hanover is working with Delta Development Group to prepare and submit for a PA Small Water and Sewer grant. The filter plant has four High Duty service pumps that supply all oft the finished potable water to the McSherrystown and Terrace Avenue water towers as well as the Parrs Hills Reservoir. Each of these pumps is powered by a 400-horsepower motor. One of the motors is currently out of service and needs replaced. This motor has been rebuilt several times and is at the end of its service life. These pumps also have 18-inch swing check valves that are wearing at an accelerated pace. The short-term (ineffective) solution is to keep buying replacement parts. We would like to replace these with an updated and more durable valve. The other costs associated with this grant will be for a PLC upgrade to the Edgegrove pump station. This PLC controls the 3 pumps at the station with an average Flow of 1.0 MGD. During wet weather this flow canreach 3-4 MGD. Finally, the grant scope willi include the heated sludge recirculating pumps and chlorine contact mixer which are both original to the plant and have been in service since 1987. 3. Necessary Action: In the interest of operational cost savings and to improve redundancy and resiliency it is recommended that the council approve to move forward in obtaining this grant which would offset the costs by 85% (requiring only a 15% match from the Borough). Department of Planning & Engineering Borough of Hanover 44 Frederick Street, Hanover, PA 17331 +717.637,38771 f: 717.637.2805 Page 11 HANOVER BOROUGH YORK COUNTY, PENNSYLVANIA RESOLUTION NO. XXXX AI RESOLUTION OF HANOVER BOROUGH, A BOROUGH OF THE COUNTY OF YORK, COMMONWEALTH OF PENNSYLVANIA, AUTHORIZING THE SUBMISSION OF A REQUEST FOR FUNDING THROUGH THE COMMONWEALTH FINANCING AUTHORITY PENNSYLVANIA SMALL WATER AND SEWER PROGRAM Be it RESOLVED, that Hanover Borough of York County hereby requests a PA Small Water and Sewer Program grant of $250,000 from the Commonweatth Financing Authority to be used for the replacement of a water pump in the Hanover Borough water system. Be it FURTHER RESOLVED, that the Applicant does hereby designate William W. Reichart II, Council President, and SueAnn Whitman, Mayor, as the officials to execute all documents and agreements between Hanover Borough and the Commonwealth Financing Authority to facilitate and assist in obtaining the requested grant. I, Dorothy CFelix, duly qualified Secretary of Hanover Borough, York County, PA, hereby certify that the forgoing is a true and correct copy of a Resolution duly adopted by a majority vote of the Hanover Borough Council at a regular meeting held April 23, 2025 and said Resolution has been recorded in the Minutes of Hanover Borough and remains in effect as of this date. INY WITNESS THEREOF, I affix my hand and attach the seal of Hanover Borough, this 231d day of April, 2025. ATTEST: THE BOROUGH OF HANOVER Dorothy C. Felix William W. Reichart II Borough Secretary Council President SueAnn Whitman Mayor 7.02 Authorization to Submit Permits for Gasification Project Department of Planning & Engineering (DPE) Hanover Borough, York County, PA S An Equal Opportunity Borough PA Memorandum From: P. Eric Mains, PE Director Planning & Engineering Re: Gasification Project Authorization to Submit Permit Documents Date: 13 March 2025 (revised 09 April 2025) 1. Summary: The Dept. of Planning and ngineering (the Department") is helping to oversee the Stormwater Authority's (SWA) project to construct a gasification facility at the former regional WWTP site (adjacent to Ram Drive and Cougar Drive). While this is a SWA project, the SWA does not own the land where the facility will be located (which is a Borough owned property). In order to begin the arduous task of submitting permit documents, it is necessary for the Borough to sign an acknowledgement form to authorize the submittals. 2. Findings / Background Information: The SWA is engaged as a partner in a P3 (Public Private Partnership) to develop a gasification facility to address growing concerns with biosolids and PFAS/PFOS. This facility is being dually regulated as "water quality" and a "solid waste" " facility by PA DEP. In order to advance the large amount of permitting that is necessary and given that the SWA does not own the land where the facility will reside, itis necessary for the P3 to have the Borough sign an acknowledgement" form that allows for the submission of permit applications. The form, known as a "Form E-GP Contractual Consent of Landowner for a General Permit", 7 requires approval and signature by the Borough as the landowner. It is noted that this is just the first step in a very long, well vetted process (with multiple agencies) with future opportunities for public engagement as part of the various permits and approvals that are necessary for this project. Necessary Action: Itis respectfully requested that the Council formally authorize the signature ofthe Form E-GP by Council President sO that the necessary permitting can be submitted. Department of Planning & Engineering Borough of Hanover 1441 Frederick Street, Hanover, PA 17331 t:7 717.637.38771 f: 717.637.2805 Page1 111 8.01 Authorization for Solicitor to Proceed with Legal Ad for Zoning Amendments Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough A Memorandum From: P. Eric Mains, PE Director Planning & Engineering Re: Zoning Amendments Authorization to begin approval process Date: 09 April 2025 1. Summary: The Dept. of Planning and Engineering (the "Department") has been supporting the Planning Commission since mid to late 2024 with developing a suite of zoning ordinance amendments and edits. As the effort is now completed, iti is time to begin the process of adoption. 2. Findings / Background Information: When a zoning ordinance is amended, there is a regimented process of submittals, reviews, notices, hearings and approvals before the actual ordinance changes are enacted (and enforceable). Given that this will take several months, the Department is asking for Council to authorize it to begin working with the Solicitor and to begin the process. While all of the edits were drafted at public planning meetings, there will be other opportunities for the public to review and comment on the proposed changes. This authorization will simply allow staff to begin making the necessary submittals and notices that are part of the process. The first step will be to develop a schedule of benchmark submissions, notices and hearings. Necessary Action: It is respectfully requested that the Council formally authorize the Department to engage with the Solicitor and begin the process of adoption for the draft zoning amendments. Department of Planning & Engineering Borough of Hanover 144F Frederick Street, Hanover, PA 17331 t:717.637.38771 f 717.637.2805 Page - 111 8.02 Resolution for 1191 Eichelberger Street Plan Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough PA Memorandum From: T. Snyder - Project Manager Department of Planning & Engineering Re: 1191 Eichelberger Street = Preliminary Land Development Plan Date: April 3, 2025 1. Summary: The Dept. of Planning and Engineering (the Department") has coordinated with the Planning Commission and the Borough's S third-party engineering firm to conduct a technical review of a Preliminary/Final Land Development Plan for the proposal of a new building addition and modification of an existing parking area for a parcel located at 1191 Eichelberger Street. 2. Findings / Background Information: The owner intends to build an addition on the existing building at 1191 Eichelberger Street to expand the current dental practice. While not all inclusive, principal concerns by the Department focused on adding a sidewalk along Eisenhower Drive and improving overall site landscaping. At the April 2, 2025, meeting ofthe Planning Commission, it was recommended that Council conditionally approve the land development plan based on conditions from Rettew letter, most recently dated March 31, 2025. 3. Necessary Action: Following the findings of the Planning Commission, it is recommended that Council review the plan, address any questions or concerns they may have with the proposal and then take specific action on the Land Development Plan to either deny it (if specific and citable sections in the Subdivision and Land Development Ordinance have not been met), approve (wholly), or concur with the Planning Commission's recommendations and approve the plan with conditions (referring to the attached DRAFT Plan Approval Resolution to document those specific conditions). Department of Planning & Engineering Borough of Hanover 44 Frederick Street, Hanover, PA 17331 E717.637.38771 f: 717.637.2805 Pagell1 RESOLUTION FOR PRELIMINARY SUBDIVISION PLAN APPROVAL HANOVER BOROUGH, YORK COUNTY, PA RESOLUTION No. PRELIMINARY/FINAL LAND DEVELOPMENT PLAN 1191 EICHELBERGER ST HANOVER, PA 17331 Whereas a Preliminary/Final Land Development Plan for 1191 Eichelberger St, Hanover, PA 17331, was submitted on behalf of Shoe Orthodontics; by Hanover Land Services, requesting the review and approval of the Preliminary/Final Land Development Plan for Shoe Orthodontics; and Whereas said application was last reviewed by the Hanover Borough Planning Commission on April 2, 2025, and received a recommendation for conditional plan approval; and Whereas the following reviews have been prepared for the aforementioned land development plan: 1. Third Party Engineer, (Rettew) Preliminary/ Final Land Development Plan Review letters dated most recently March 28, 2025, and March 31, 2025. 2. York County Planning Commission Office, Report to Municipality of Review of Land Development Application, letter dated November 21, 2025. Now, therefore, be it resolved, by the Borough Council of Hanover Borough, this 23rd day of April 2025, said Application for Preliminary/Final Land Development Plan approval is APPROVED WITH THE FOLLOWING CONDITIONS: 1. Plans. Preliminary/Final Land Development Plan, depicting a new building addition and various parking lot modifications for Parcel # 67-000-19-0061-LO- 00000); prepared and designed by Hanover Land Services., subject to the diagrams, details, and general plan notes as more fully depicted within the aforementioned land development plan set below: Preliminary/Final Land Development Plan set: Sheet 1: Cover Sheet, dated 10/21/2024 (last revised 03/05/2025) Sheet 2: Deed Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 3: Existing Conditions Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 4: Demolition Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 5: Land Development Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 6: Grading & Utility Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 7: Landscape Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 8: Lighting & Photometric Plan, dated 10/21/2024 (last revised 03/05/2025) Sheet 9: Elevation Plans & Profiles, dated 10/21/2024 (last revised 03/05/2025) Sheet 10-11: Notes & Details, dated 10/21/2024 (last revised 03/05/2025) Conditions of Preliminary/Final Land Development Plan Approval. The above Plan approval is granted subject to the following conditions: a. Evidence of an approved planning module, exemption request, or notice that a planning module is not required, will be provided (S 320-28.E.7.d). b. All certificates, seals and signatures will be provided prior to recording the plan (S 320-33.A, 310-19.B). C. The project will address the required park and recreation facilities requirements (S 320-64) either with recreation facilities, or a "fee-in-lieu-of" for an offsite park improvement. d. Owner will submit an engineer's cost estimate, financial security, and a Financial Security Agreement for the proposed public improvements (S 320-67). e. A carbonate or karst geology determination will be provided (S 310-13.I). The required testing will also be noted as a critical stage of construction in the general notes. f. An Operations and Maintenance Agreement, for the proposed stormwater control measures (SCMs), will be provided and recorded (S 310-19.D.9). g. The engineer will submit a revised Landscaping Plan concept, subject to the review and approval oft the Department of Planning & Engineering, for the front corner of the project site (at intersection of Eisenhower Drive and Eichelberger Street). h. Owner, by signature below, will acknowledge the obligation to submit all appropriate project permitting which includes, but may not be limited to, Zoning, Building, Stormwater, and Sidewalk/Curbing. i. The engineer will submit an updated Impervious Area (IA) inventory SO that any adjustments to Stormwater Program Fee billing can be made. j. Approval by Borough Council of the submitted waiver requests, noting that the approval, by Borough Council, of the Land Development Plans, will by default serve as their approval of the requested waivers. The waivers being requested, and recommended by the Planning Commission, for approval are noted specifically as follows: 1.A waiver of the requirement to submit a Preliminary Plan per Section 320-26 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 2. A waiver oft the requirement to provide street trees per Section 320- 36.M.4 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 3. A waiver of the requirement to provide perimeter parking lot landscaping per Section 320-55.D oft the Hanover Borough Subdivision and Land Development Ordinance (SALDO). 4. A waiver oft the requirement to provide building base landscaping per Section 320-56 of the Hanover Borough Subdivision and Land Development Ordinance (SALDO). A copy of this Resolution mailed to the Applicant on April 24, 2025, shall serve as the required notice pursuant to 53 P.S. $10508(1). Resolved and Approved this 23rd day of April 2025, Borough of Hanover Council: Attest: By: By: Borough Secretary Council President ACCEPTANCE OF CONDITIONS: I/We, as the Applicantl/agent, and/or I/we, Hanover Land Services, Inc., on behalf of Shoe Orthodontics, 1191 Eichelberger St. Hanover St, Hanover, PA 17331 in Hanover Borough, York County, do hereby acknowledge and accept the Preliminary/Final Land Development Plan Approval issued by the Hanover Borough Council and accept the conditions contained therein as recited above. Owner Signature: Owner Printed Name: Witness: Date: 9.01 Ratify Change Order for 33 Frederick St Department of Planning & Engineering (DPE) Hanover Borough, York County, PA 2 6 USI An Equal Opportunity Borough Memorandum From: P. Eric Mains, PE Director Planning & Engineering Re: 33 Frederick Street - Change Order Memo Date: 16. April 2025 1. Summary: The Dept. of Planning and Engineering (the Department") is managing various aspects of the Capital Building Campaign projects. As part of that and following up on the Project Change Order policy adopted by Council, the Department will prepare a summary memo each month that there are Change Orders processed. 2. Findings / Background Information: The following Change Orders were processed this period; Change Order No. 045: $ 891.00 for additional solid surface counter in the Community Kitchen. Justification - Because the Community Kitchen is a sponsored space, the decision was made to use sponsorship funding (vs. project dollars) to replace the existing cabinetry. As part of this, the new configuration is extending slightly longer than the original (which was part of the contractors scope to replace). Since this work is related to the sponsored space, sponsorship funding will be used to cover this additional cost. This work will carry a 1-year warranty (with a review by the Architect and Borough at 10 months to ensure all is functioning as intended). 3. Necessary Action: Council should review the change order and ratify the action taken by staff, pursuant to the Change Order Policy as adopted by Borough Council. For context, the current round of change orders result in an increase of $ 891.00. It is assumed that, barring unforeseen circumstances, this will be the last project change order. The current (and final) change order percentage, as a function of the total project cost, is now approximately 1.90%. This is still well below the 5-10 percent that would bet typical with a project of this size/nature. The project costs (even with change orders added) remains below the original Architect's cost estimate for the project. Department of Planning & Engineering Borough of Hanover 144 Frederick Street, Hanover, PA 17331 t:717.637.38771 f: 717.637.2805 Page 111 BUILDING CONSTRUCTION CHANGE ORDERAPPROVAL SHEET Level1Building Construction Change Order Sign Off Sheet Project Name $0-$5,000 33 Frederick Street Amount: $891.00 Change Order No. 45 TA ase LINIPO 4/H/5 Borough Manager Signature Date Signed by Borough Manager with consultation and approval of: Borough's Architect Director of Planning and Engineering Director of Public Works Date Ratified by Borough Council: Date Level 2 Building Construction Change Order Sign OffSheet ProjectName $5,000 - $20,000 33 Frederick Street Amount: Change Order No. Borough Manager Signature Date Signed by Borough Manager with consultation and approval of: Borough's Architect Director of Planning and Engineering Director of Public Works Approved by Appointed Designee of Council Approved by Chair of Public Works & Facilities Committee Date Ratified by Borough Council: Date Document G701 = AIA 2017 Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Public Administration Facility Contract For: General Construction Change Order Number: 045 33 Frederick Street Hanover, PA 17331 Date: 08/07/2024 Date: 04/08/2025 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) Hanover Borough BASCO Associates dba Buchart Horn Steel Works Construction, LLC 44 Frederick Street Architects 430 N. Front St. Hanover, PA 17331 The Russell E. Hom Building Wormleysburg, PA 17043 445 West Philadelphia Street York, PA 17401-3383 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description oft the change and, ifa applicable, attach or reference. specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) COR 045 - Re-work the countertop in the Community Kitchen to accommodate the new cabinet layout. $891.00 The original Contract Sum was $ 3,100,159.00 The net change by previously authorized Change Orders $ 57,915.00 The Contract Sum prior to this Change Order was $ 3,158,074.00 The Contract Sum will be increased by this Change Order in the amount of $ 891.00 The new Contract Sum including this Change Order will be $ 3,158,965.00 The Contract Time will be unchanged by zero (0) days. The new date of Substantial Completion will be NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Buchart Hom Architects Steel Works Construction,' LLC Hanover Borough ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 4 a/9 ào JonathanB IMeEZRS7IEAEOT S/GNACURE SIGNATURE SIGNATURE Douglas Graby Jonathan C. Bowser William W. Reichart II Architect Founder & CEO Borough Council President PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE 04/08/2025 04/08/25 DATE DATE DATE AIA Document G701 - 2017. Copyright @ 1979, 1987, 2000, 2001 and: 2017. Allr rights reserved. "The American Institute ofA Architects, ""American Institute * of Architects, ""AIA, the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15:31:12 ET on 04/08/2025 under Order No.4104245850 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in 1 accordance with the AIA Contract Documents* Terms of Service. To report copyright violations, e-mail doemto@alacontacis.om. User Notes: (3B9ADA44) Change Order Request Steel Works Construction LLC 430 N. Front Street Wormleysburg, PA 17403 Phone: 717-773-6084 Owner: Hanover Borough Project: Public Administration Facility 44 Frederick Street 33 Frederick Street Hanover, PA 17331 Hanover, PA 17331 COR 045 - Re-work the countertop in the Community Kitchen to accommodate the new cabinet layout. This change requires that (0). zero additional days be added to the contract. Estimated Cost Breakdown Phase Description Cost Type Estimated Cost 013100 Site Supervision 1 L 0.00 000000 Labor 1 L 0.00 000000 Material 2 M 0.00 060000 ASST 3 S 840.00 000000 3 S 0.00 Subtotal Hard Costs 840.00 Cost" Type Recap: Mark up Amount 1 Labor 15.00% 0.00 2N Material 15.00% 0.00 3S Subcontractor 5.00% 42.00 Subtotal OH&P 42.00 Subtotal of Costs Above $882.00 1% Bond Fee 9.00 Total Change Order Cost $891.00 Approved By: Hanover Borough Submitted By: Steel Works Construction LLC. Signed: Signed: Ryan Coudriet Date: Date: 04-08-2025 CHANGE ORDER QUOTE AS.ST BEYOND SURFACE LEVEL: SOLUTIONS DATE: Change Order #: 240910.C09 JOB #: 240910 JOB NAME: Hanover Public Admin Facility CUSTOMER: Steel Works Construction- STREET: 430 N Front St CITY, STATE, ZIP: Wormleysburg PA 17043 This is notification of a request for change in our agreement to perform the work for the above referenced project. The prices include all cost per plans and specifications, but our scope is limited to the work as described below: DESCRIPTION OF WORK: Good Morning Ryan, This change order is for the repair and additional material needed for the larger casework added into the kitchen rm 123. Total for this change order is $840. $75 PM Labor time $75 Installation time measure field conditions $75 Installation time cut and prep countertop for field joint repair $321 Material cost 1 sheet $20 Adhesive cost $137 Installation time fabrication of additional top $137 Installation time adding new end onto original top Total cost to perform this work: $840.00 We submit the above change to the original scope of work for your review and comment. All qualifications, exclusions, inclusions, and terms and conditions of the base contract shall apply to this quote. Price is subject to change without notice until written change order for this work is approved in writing. Submitted by: PLEASE SIGN AND RETURN djb; Daniel Brummet * Project Manager Customer Signature OWNER COR 045 Hanover = PreFinal Final Audit Report 2025-04-09 Created: 2025-04-08 By: Jonathan Bowser COurtney@steelworkscon.com) Status: Signed Transaction ID: CACHBCWNOPAPOYynnMinpiyOAMARA "OWNER COR 045 Hanover - PreFinal" History Document created by Jonathan Bowser (courtney@steelworkscon.com) 2025-04-08 7:45:08 PM GMT E4 Document emailed to Jonathan Bowser (onathan@steelworkscon.com) for signature 2025-04-08 7:45:13 PM GMT Email viewed by Jonathan Bowser (onathan@steelworkscon.com) 2025-04-09 1:28:10 AM GMT Bo Document e-signed by Jonathan Bowser (onathan@steelworkscon.com) Signature Date: 2025-04-09 1:28:31 AM GMT Time Source: server Agreement completed. 2025-04-09 1:28:31 AM GMT Adobe Acrobat Sign 9.02 Approve Certificate of Substantial Completion for 33 Frederick St - Document G704 = AIA 2017 Certificate of Substantial Completion PROJECT: (name and address) CONTRACT INFORMATION: CERTIFICATE INFORMATION: Public. Administration Facility Contract For: General Construction Certificate Number: 1 33 Frederick Street Hanover, PA 17331 Date: 08/07/2024 Date: 04/10/2025 OWNER: (name and address) ARCHITECT: (name and address) CONTRACTOR: (name and address) Borough of] Hanover BASCO Assoc. dba Buchart Horn Arch Steel Works Construction LLC 44 Frederick Street 445 West Philadelphia Street 4301 N. Front Street Hanover, PA 17331 York, PA 17401-3383 Wormleysburg, PA 17043 The Work identified below has been reviewed and found, to the. Architect's best knowledge, information, and belief, to be substantially complete. Substantial Completion is the stage in thej progress oft the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion ofthe Project or portion designated below is the date established by this Certificate. (Identif the Work, or portion thereof, that is. substantially complete.) Buchart Horn Architects 2nbub Douglas Graby, Architect 4/10/2025 ARCHITECT (Firm. Name) SIGNATURE PRINTED NAME AND TITLE DATE OF SUBSTANTIAL COMPLETION WARRANTIES The date of Substantial Completion oft the Project or portion designated above is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: (Identif warranties that do not commence on the date of Substantial Completion, ifany, and indicate their date of commencement) WORK TO BE COMPLETED OR CORRECTED Al list ofi items to be completed or corrected is attached hereto, or transmitted as agreed upon by the parties, and identified as follows: (Identify the list of Work to be completed or corrected.) Substantial Completion is contingent upon the Contractor's completion of: (1) all items on the distributed punch lists prepared by Hanover Borough and Buchart Hom Architects, and (2) any further deficiencies identified during a final inspection oft the Work. The final inspection effort is necessitated by the fact that work was ongoing at the time oft the initial inspection(s) The failure to include anyi items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date ofi issuance of the final Certificate of Payment or the date of final payment, whichever occurs first. The Contractor will complete or correct the Work on the list of items attached hereto within thirty (30) days from the above date of Substantial Completion. Cost estimate of Work to be completed or corrected: $ To be determined by Architect and Owner. The responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work, insurance, and other items identified below shall be as follows: (Note: Owner' 's and Contractor's legal and insurance counsel. should review insurance. requirements and coverage.) OWNER: security, operations, safety, maintenance, heat, utilities, and insurance CONTRACTOR: correction of any warranty work items that develop during the warranty period The Owner and Contractor hereby accept the responsibilities assigned to them in this Certificate of Substantial Completion: AIAI Document G704 - 2017. Copyrighto 1963, 1978, 1992, 2000 and 2017. All rights reserved. "The American Institute ofA Architects," ""American Institute of Architects," - "AIA," the AIA Logo, and" "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 10:22:56 ET on 04/09/2025 under Order No.4104245850 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in 1 accordance with the AIA Contract Documentss Terms of Service. To report copyright violations, e-mail docinio@alacontacks.com. User Notes: (3B9ADA4B) Steel Works Construction Jonathan C. Bowser LLC th an ow wser(Apr1 10, 20251117EDT) Founder/CEO 04/10/25 CONTRACTOR (Firm SIGNATURE PRINTED NAME AND TITLE DATE Name) William W. ReichartII Hanover Borough Borough Council President OWNER (Firm. Name) SIGNATURE PRINTED NAME AND TITLE DATE AIA Document G704 2017. Copyright @ 1963, 1978, 1992, 2000 and 2017. All rightsr reserved. "The American Institute ofA Architects," : "American Institute of Architects," "AIA," the AIA Logo, and' "AIA Contract Documents" are trademarks ofT The American Institute of Architects. This documenty was produced at 10:22:56 ET on 04/09/2025 under Order No.4104245850 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in 2 accordance with the AIA Contract Documentse Terms of Service. To report copyright violations, e-mail dochio@alacontadis.com. User Notes: (3B9ADA4B) Hanover Certificate of Sub Completion - PreFinal Final Audit Report 2025-04-10 Created: 2025-04-10 By: Jonathan Bowser coamyessewpisoncm, Status: Signed Transaction ID: CBACHBCABAAaTI4OeO2.AaAas Hanover Certificate of Sub Completion - PreFinal" History Document created by Jonathan Bowser coameyesehonscncm 2025-04-10- 12:39:12 PM GMT > * Document emailed to Jonathan Bowser (onathan@stelworkscon.com) for signature 2025-04-10 12:39:17 PM GMT Email viewed by Jonathan Bowser (onathan@steelworkscon.com) 2025-04-10- 3:17:31 PM GMT Do Document e-signed by Jonathan Bowser maran@sewonsconcom Signature Date: 2025-04-10 3:17:49 PM GMT Time Source: server Agreement completed. 2025-04-10 3:17:49 PM GMT Adobe Acrobat Sign 9.03 Fire Civil Service Regulation Amendments HANOVER BOROUGH CIVIL SERVICE COMMISSION RESOLUTION Pursuant to motion made by the Commission at a regularly scheduled meeting of the Commission held April 7, 2025, motion passed, the foregoing Civil Service Rules, enacted by the General Assembly of the Commonwealth of Pennsylvania and in accordance with the authority granted by the Borough Council of the Borough of Hanover, York County, Pennsylvania, the following amendments to the Hanover Fire Civil Service Rules arel hereby certified by thel Hanover Borough Civil Service Commission to the Borough Council of the Hanover Borough for adoption as attached. By: w Joseph! (E. Erb, Jr., Commiscion Secretary 1 12868894.1 Section F-304. Age and Residency. All applicants must have reached their 21st birthday before the deadline for submitting completed applications. Applicant must reside or agree to establish a residence in Hanover Borough or in close proximity within three months after the date of appointment sO as to be able to effectively perform his duties and responsibilities. Section F-305. General Qualifications - All Applicants. Every applicant for any position in the Fire Department shall possess a diploma from an accredited high school or a graduate equivalency diploma. In addition, every applicant must be a United States citizen, be physically and mentally fit to perform the full duties of a Firefighter, and, prior to appointment, possess a valid motor vehicle operator's omesyaCawdfPewan Section F-306. General Qualifications - Applicants for Promotion. (A) In addition to meeting the qualifications in Section 305 above, all applicants for a promotional position, except chief, shall not have been suspended without pay for more than five (5) days at any time in the three (3) years prior to the deadline for submitting applications. Any suspension to which the applicant has timely appealed pursuant to a grievance procedure or these Rules and Regulations shall be disregarded unless the appeal is resolved prior to the creation of the eligibility list. (B) All applicants shall have continuous prior service with the Fire Department of Hanover Borough and training requirements as follows: 1) An applicant for the position of Captain shall have a minimum of five (5) years of experience as a Firefighter with the Fire Department. 2) Firefighter II 3) Vehicle Rescue Technician (BVR-T or NVR-O) 4) Hazardous Materials Operations Level 5) Emergency Medical Technician 6) Fire Officer II 7) Fire Inspector II 8) IMS 100, 200, 700, and 800 9) Qualified driver/operator of all department equipment Page 8 of 21 ARTICLE IV. EXAMINATION AND GRADING PROCEDURE Section F-401. General Examination Requirements for the Position of Firefighter. (A) The examination for Firefighter will consist of a written and an oral examination which will be graded on a one hundred (100) point scale with the written examination representing fifty percent (50%) of the final score and the oral examination representing fifty (50%) of the final score. (B) The hiring process for the position of a Firefighter will be conducted in the following order: 1) Applicant submits a formal application. 2) yAyecadsas Physical Ability Test (CPAT) 3) Written Exam 4) Oral Board interview examination. 5) Creation of an eligibility list. 6) Investigation of applicant's background. 7) Offer of conditional appointment. 8) Medical (Physical), Psychological and Polygraph examinations. 9) Commence required Fire Academy training. Section F-402. General Examination Requirements for Promotion. The examination for the positions of Captain shall include a written and an oral examination which will be graded on a one hundred (100) point scale with the written examination representing fifty percent (50%) oft the final score and the oral examination representing fifty percent (50%) of the final score. Section F-403. Notice of Examination. (A) The Civil Service Commission shall be responsible for overseeing the administration of the written and oral examinations. The Fire Chief shall be responsible to ensure that appropriate certified examiners conduct the polygraph and psychological examinations. (B) The Commission shall appoint a written examination administrator, an oral examination administrator, a physicalagity-examinerCandidate Page 11 of 21 Physical Ability Test examiner (CPAT), a medical examiner and a psychological examiner to conduct the appropriate examination required by these rules. 1) Written Examination Administrator = The Hanover Borough Civil Service Commission and or the Fire Chief with appointed proctors approved by the Civil Service Commission. 2) Oral Examination Administrator - Examiner(s) certified by the Hanover Borough Civil Service Commission. 3) Candidate Physical Ability Test (CPAT) Examiner - Testing will be in accordance with the International Association of Fire Chiefs (IAFC) and the International Association of Firefighters (IAFF) to comply with National Standards for Firefighters 3) PhysealAgy-Ekamiet-Awy/CamerPerPenn-Townshiper HanoverBerowgh-Firegherpropeny-trained-n-he adminstralomolphyesalsgyauilang-heappropiate nysical-agwy-tesiing-standards. 4) Medical Examiner - The examination must be administered by a licensed medical professional including Physicians. Physician Assistants, and Nurse Practitionershis ewaminalion-mus-besdmnsemdbyaleeensed-Physieian: Physician-A6sistantorCerined-Nurse-Prachlionerwhe-is ASRGHAPeARSyMaN 5) Psychological Examiner - This examination must be administered by a Pennsylvania- licensed examining psychologist. Section F-404. Written Examinations. The written examination shall be graded on a 100-point scale and an applicant must score seventy percent (70%) or higher in order to continue in the application process. Applicants scoring less than seventy percent (70%) shall be rejected. Consortium applicants should be able to obtain their written test results through the Consortium by electronic notification. Section F-405. Oral Examination. Page 12 of 21 - - - V 12. Correspondence and Information MWITTA MARCH 2025 LGAC Connecting Our Communities Facilitating communication voo and exchange ofideas in local municipal planning In This Newsletter: Why Should We Invest Time in Developing Official Maps? LGAC/YCPC Actions An Official Map is a combined map and ordinance YCSWA Spring Cleaning designed to implement the goals and community vision set forth in the comprehensive plan. The shows the Commissioner's Corner map locations of planned future public lands and facilities such Municipal Spotlight as transportation, recreational parks and trails, and open space. It expresses a municipality's interest in acquiring these PennDOT Connects Training lands for public purposes sometime in the future. They can be - Transform Your Community used by townships, boroughs, cities, and counties. The ordinance is the legal document that codifies the details and regulations regarding the map, acting as the governing rules for how the Spring Events official map can be interpreted and used. The Official Map is not to be mistaken for the official zoning map of the municipality. The Official Map - a) can help focus limited financial resources on projects that meet and advance community goals; York Train Show: A train b) helps municipalities make improvements such as connecting show held at the York Expo and improving the local street network, intersection Center. improvements, protecting important natural areas, and providing more green space, recreational facilities, trails, and York County Parks Native sidewalks; Plant Sale: A chance to saves time and money by informing property owners and developers of municipal goals and intentions in advance of purchase native plants. M development plans; d) is an effective negotiation tool for municipalities, helping to First Friday Downtown York ensure that development is compatible with and supportive of public goals; Easter Egg Hunts: Many e) supports other land use management tools(zoning, locations will be holding subdivision land development, etc.) by advancing the Easter egg hunts, including implementation of infrastructure and public spaces; and York City f) gives municipalities a competitive advantage in securing grants. SEE MORE Go Green Spring Clean Up Dover TwP Northern Central Railway Proposed Ordinance/ ) - 5 Recommended Actions ACTIONS Plan/Map Amendments Staff LGAC YCPC YCPC Project 25-007 - Fairview Twp Zoning Ordinance Amend Adopt Adopt Adopt Map: Rural Living (RL) to Residential Mixed Use (RMU) Residential Mixed Use (RMU) to Commercial Business (CB) YCPC Project 25-008 - Fairview Twp Zoning Ordinance Amend Not Adopt Not Adopt Not Adopt Map: Village Business (VB) to Airport Business (AB) YCPC Project 25-009 - East Manchester Twp Zoning Ordinance Amend Adopt Adopt Adopt Text: Accessory Uses and Structures, Portable Storage Unit, Roll-off Dumpsters, Public Utility Facilities, Sign Regulations and Definitions As the mercury rises and plants begin to bloom, we naturally begin to think about how to freshen up our home. If you take advantage of the warmer temperatures to do some spring cleaning, feel free to access our website to learn how you can properly dispose of items that you no longer want or need. Simply use the search tool on our homepage at www.ycswa.com. You will have an answer within seconds. Reworld", and Goodwill Keystone Area havej joined forces to provide free electronic waste recycling locations Take achantager of this service at thet following Goodwilll locations: Reworld 6sLoucks Road. York 120R Roosevelt Ave,) York 450 535S. Kivenhower Main Street Drive, Market Haneer Square Center, Shrewsbury geod What electroniess canr residents bring? le apted ORaey Cap a Peporrs n Dmp esi ni, - pndes - atiy - CCNNE VMns ay - lyers - g a - Aatiat MP plye RECYCLE THESE Ave ITEMS cp p v gE tiguipne - YCSWAE a Cann ph lu - Ctl malt vp hat sor eing tel Haw ctlaane Btoak T CANS PLASTIC PAPER 6 abirs lest ni Wirng. & NEWSPAPER * Whether You Are Hosting a Backyard Barbeque or Coordinating the Largest Event in York County, You Can Borrow Easy to Use GLASS CARDBOARD CARTONS vetes Trash and Recycling Receptacles From YCSWA For Free! WHEN IN DOUBT * THROW IT OUT NO Plastic Bags NO Shredded Paper NO Medical Waste NO Food/Liquid NO Clothing NOS ScrapMetal NO Gardenk Hoses NO Diapers NO Styroloam FREE Household Hazardous Waste Collection Events DATES: Saturday, May Srd: and CSWAE Sarurday, October Ilth TIMES: 9:00 am-1:00pm YCSWA YCSWAT Facilitatingl Responsiblel Wastel Manacement ot "Registration is required! CUMIISIOHEr 0 YORK Corner COUNTY YCALPB "PRESERVTNG GOVERNMENT YORK CouNrv's AGRICUETURAL RESOURCES The York County Agricultural Land Preservation Board (YCALPB) has completed another successful year of farmland preservation in our beautiful York County, as we were able to preserve 13 farms on 1,561 acres in 2024. In the fall of 2024, YCALPB staff reviewed zoning ordinances for most municipalities, in relation to our ranking system. Customized letters for each municipality and zoning district were mailed out, detailing how municipal zoning affects the farmland preservation ranking system. Several municipalities have reached out since those letters were mailed to discuss the ranking system and how zoning affects it. YCALPB staff have attended several meetings in multiple municipalities to review this data, and several municipalities are making changes to their zoning ordinances to help farmers preserve their farms. As we begin the new year in 2025, the YCALPB applied to the Pennsylvania Department of Agriculture, Bureau of Farmland Preservation, for program recertification. State Law requires County Farmland Preservation Board's to certify their programs with the state in order to receive state funding. The YCALPB certified its program originally in 1992, and recertified in 1996, 2004, 2011, and 2018. At the State's February 13th, 2025 Review Board meeting, the YCALPB program was successful recertified, ensuring our continued eligibility to receive state funds through 2032. An important milestone is also slated to occur for the YCALPB later in 2025; when the 50,000th acre is preserved by the board. While one farm will push our program totals over that prestigious mark, every one of the 350+ landowners who have preserved their farms in perpetuity own a stake in this achievement. It is thanks to each and every one of those dedicated farmers and landowners that our county is home to (almost) 50,000 acres of preserved farmland. This is a milestone that less than 10 counties in the country can lay claim to, and something that we should all be sO very proud of. York County Open Space and Land Preservation Program = Annual Report This year 2,993 acres of open space were preserved and protected in York County. The annual average amount of open space protected since the establishment of the York County Open Space and Land Preservation Program in 2020 is approximately 3,275 acres/year. The Program includes grant funding that YORK COUNTY In 2006, York County established a benchmark to was used for 1 Land Acquisition project, 2 preserve an average of 2,500 acres per year. With Planning projects, and 11 Improvement OPEN SPACE the Open Space and Preservation Program beginning in 2020, the average number of acres projects in 2024. The 2025 Open Space BENCHMARK preserved annually exceeds 2,500 acres. Grant Program opens on July 1st and runs through September 30th. For the full annual 2024 Open Space Preservation Benchmark report or more information on the grant 4,476 program, please click the Annual Report 3,887 thumbnail or visit wwwayerkepenspacaarg 3,531 39227 2,923 2,890 1447 E en Opens Sosces 9 2.555 2.127 Annual 14.83 1,677 1,483 Report 1.253 1,041 1.085 1.343 1.183 1.274 1.195 2024x 845 illlnl e vare. 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020- 2021" 2022" 2023- e e prosctive. engaged. acres grants sprogam" enchmark TOTALA ACRES YCPC Municipal Spotlight West Manheim Township West Manheim Township is located in the southwest corner of York County Pennsylvania, nestled against the famous Mason-Dixon Line. Our growing community of approximately 10,300 residents was founded in the mid-1700's and officially established as a township by the Commonwealth in February of 1854 by an Act of Assembly of Pennsylvania. Originally comprised of Pennsylvania Dutch family farms, the area is now growing into a diverse community of quiet, residential neighborhoods, recreational areas, and commercial interests. Presently, the township is made up of 19.9 square miles of land and 70 miles of Township- maintained roads. Within the township, there are two watershed areas with impounding dams used as public water sources. The Township also contains a 113 acres of recreational park area. West Manheim Township is guided by five Supervisors. The Township employs eight administrative staff members, seven public works staff, 14 Police Officers, a Tax Collector and 15 EMTS. A volunteer fire department provides service to our area. According to USA Today Network, in 2024 West Manheim Township was the second fastest growing township in Pennsylvania. Our community grew by 13.88% from 2020 (9,072 residents) to 2023 (10,331 residents). New business development is encouraged in selected areas. At the same time, it is recognized that the road system constraints and residential development patterns in West Manheim provide only limited areas that are suitable for new industrial development. West Manheim works with PennDOT and adjacent developers to improve safety and reduce congestion, while working to minimize through-traffic and speeds on local residential streets. In an effort to better serve our growing community, the Township's Police, Emergency Services, and Public Works Department has grown. West Manheim is trying to maintain a rural landscape in most of the Township and works to strengthen the sense of community. An emphasis has been placed upon maintaining areas of natural beauty for future generations to enjoy, and to maintain a strong agricultural economy. West Manheim works with Hanover Borough to protect the region's water quality through continued preservation of the lands around the Hanover Impounding Reservoir and the Long Arm Creek Reservoir. West Manheim Township guides development and redevelopment to protect residential neighborhoods and important natural features. In 2024, West Manheim Township new PANHEIM developed a Comprehensive Plan. During the planning process, the township worked with residents, to determine the B needs and wants of the community. During this time E the residential density allotments were adjusted in an effort to slow down residential development. The Supervisors and staff will continue to revise the ordinances in an effort to better service this growing community. For more information RP please visit FORR ts/smsimsheimipan, COUNTY PennDOT Connects Enhance Your Transportation Planning Planningy with our communities Free Resources & Municipal Support! Empower your municipality and its voice in local transportation: Join us for an interactive workshop where you can engage with PennDOT, collaborate with peers, and discover valuable resources to enhance your community. Learn about: PennDOT One Map GIS Platform: The demonstration will provide an overview of PennDOT's GIS platform to gather data to assist with local planning efforts. PennDOT Local Bridge Inventory: The demonstration will introduce PennDOT's new inventory tool with information on local bridges. Free Transportation Planning.Resources The municipal outreach program has free one-on-one support, resources, newsletters, and tech sheets to support municipal transportation planning and land use development. This workshop is intended for: Municipal officials, planners, and engineers. Community leaders and advocates. Anyone interested in improving their local transportation systems. Don't miss out on this chance to: Network with other municipalities, learn from their successes, and find areas for collaboration. Network with PennDOT and county planning staff. Ask questions about PennDOT projects in your area. Access free resources and expert support to achieve your goals. Attendance options noted for each district: In Person at District Office or Virtual Go-To-Webinar) All Virtual (Go-To-Webinar) To register Click Here All sessions held at a district office will have a virtual attendance option through Go-To-Webinar. The sessions noted as all virtual will only be available through a virtual connection 1 The municipal outreach/peer exchange - sessions will consist of an interactive workshop that engages participants in peer exchange and idea-sharing. Municipalities will have the opportunity to interact with PennDOT, their local TE - metropolitan planning organization or a rural planning organization (MPO or RPO) staff, and one another. Attending a PennDOT Connects Municipal Outreach session is an opportunity for A communities to make connections, learn about resources, and improve transportation projects. Note: The sessions will focus on the resources available to municipalities through the PennDOT Connects Municipal Outreach naram and nthar cAi ircec and are nat enecific to nraiecte. an thaTranena-atinnl Imnravement Proaram (TIP)in PennDOT Dietricte The One Question That Can Transform Your Community By Cathy Bollinger, Executive Director of Embracing Aging York County Community Foundation What if we told you there is one question that can improve the quality of life and place for all residents in your municipality? This question can attract more commerce, increase visibility, earn you positive acclaim - even award funding! Curious what the question is? You are in luck! York County Community Foundation's Embracing Aging is here to spread the word about how this question can create more inclusive, welcoming spaces. Whether it is shaping outdoor areas and public buildings or improving services, programs, and community culture, these eight words have the power to drive real change. "Does it work for people ofall ages?" You may wonder, how can we make such a bold claim? We manage York County's enrollment in the WHO/AARP Network of Age-Friendly States and Communities. In this role, we were invited to participate in the Age-Friendly PA Initiative: a statewide effort bringing together the PA Departments of Aging and Community & Economic Development, AARP PA, Grantmakers in Aging, and community leaders across Pennsylvania. Together, we're working to secure Pennsylvania's membership in the Age-Friendly network. By earning this designation, we can strengthen existing communities already applying an age-equity focus and expand more Age- Friendly efforts across the state. This work aligns with Aging Our Way, PA, the Commonwealth's multisector plan for aging, ensuring Pennsylvania is a great place to live at any age. That is why now is the perfect time for all stakeholders - especially municipalities, planners, architects, developers, organizers, and business owners - to start asking: "Does it work for people of all ages?" Looking at decisions through this lens before important decisions are made helps create more livable, inclusive communities that improve quality of life for everyone. Why? Because if something works well for both an 8-year-old and an 80-year-old, chances are, it will work for everyone. For example, a paved walking path that is wide enough for a stroller and a wheelchair to pass by or move side-by-side benefits everyone. As leaders in Age-Friendly initiatives, our team is available to help you with this work. We speak at public events about the power of age equity - at work and in the community. From housing and transportation to healthcare, we highlight how ageism affects everyday life and what we can do about it. Through practical strategies, we help create Age-Friendly physical spaces, inclusive communication, and a culture where people of all ages thrive. Visit www.yccf.org. or contact Cathy Bollinger Executive Director of Embracing Aging for more information. vvepinar weanesaay: APA WEBINAR Blowing Up Your Boards PA WEDNESDAY and Other Bold Ideas... Deadline to Register is Aprill Please Note: CM credit s pending approval. Register Now You must attend the webinar live in order to CM credit Please sign up for our Webinar Wednesday event on April 2, from 12:00 to 1:15 PM. We are excited to bring you Blowing Up Your Boards and Other Bold Ideas to Bring Your Comp Plan to Life presented by lan McMeans and Jenni Easton. How do you guarantee that your community's new comprehensive plan will see fruition? Operationalize its implementation. The presenters will explore fresh ideas for delivering on vision, highlighting an innovative accomplishment bythe Municipality of Mt. Lebanon to completely restructure the community's appointed advisory boards to align with the key issues at the center of Ascend Lebo, the recently adopted comprehensive plan. Discussion will also focus on inclusive engagement strategies to discern shared values and build momentum for progress, as well as integrating the plan into the Capital Improvement Program. If you're interested in sponsoring a Webinar Wednesday session or have a session for Webinar Wednesday please contact us. Send your request to admineplenaingps.ory. York County Community YORK COUNTY Survey - Open through June 22! COMMUNITY SURVEY QUICK, EASY, AND CONFIDENTIAL IN JUST10 MINUTES The York County Planning YOUR INPUT CAN SHAPE THE FUTURE. Commission (YCPC) launched a TELL US YOUR EXPERIENCE countywide community survey. The LIVING HERE. goal is to reach a high response rate for this survey, which will collect data on various topics important to daily life. Survey Opens The York County Planning Commission March 24 has launched a survey to identify the Additionally, after the survey closes, needs of the county. YCPC will be able to share data Survey Closes Help improve York County by collected specific to each sharing what is important to you. June 22 municipality. With your help in sharing this survey, YCPC will be Scan Here able to provide you with beneficial information about respondents in your municipality. The survey is YORK COUNTI YOU MAY open through June 22, 2025. YCPC WIN AN IPAD OR A $300 COMMISSION PLANNING GIFT CARD. Survey Link: enCAmyAlaneyey SneykaoceaeAppw formatandselect Jlanguoges ENGLISH PREGUNIASENESANO BOTAOCHAPXOXOM PXENE "KESIVONANKEVO. 2a1La. More Info Below YORKCOUNTYPASURVEY.ORG YCPC is asking for your help spreading the word! If you have access to digital media, community bulletin boards, alert tools (e.g., AlertMedia, SavyCitizen), social media, newsletters, and other methods of outreach, it would be appreciated if you could share this information. A Toolkit of flyers, texts, images, and general information is available to share as best suits your community. YCPC Community Survey Tool Kit 2025 Why Should You Participate in the York County Community Survey? Make your voice heard. By taking the survey, you can share your thoughts, ideas, and concerns. Help make decisions. Your answers can help influence important choices that affect you and your family. Contribute to change. Your feedback will help make improvements in the community. Shape the future of York County. Taking the survey will help identify areas that can be improved, such as jobs, schools, healthcare, and more. Help identify issues. Your answers can help leaders learn about your needs. Build a stronger community. Your input can help make the community a better place for everyone. Help improve policies and programs. The survey will help create new programs or make changes that help everyone. Improve services and access. Your feedback can help improve local services and make them more effective for everyone. Confidential and anonymous. Survey responses are anonymous, sO your responses are kept private. Stay informed. By taking the survey, you'll learn about new projects and programs that affect you and your family. Win a prize. If you take the survey, you'll have a chance to win an iPad or $300. The survey will be available - Website: eCamyAsameyes Multiple languages are provided based on community feedback; all are linked on the website: YerkCountyPASuneyarg Paper format - available by request, 717-771-9870 In-person at a variety of events through June. QUICK - SURVEY 7