AGENDA 2 COUNCIL MEETING TEREDI 1. CALL TO ORDER; ROLL CALL ARD 0 2. OPENING PRAYER AND PLEDGE MONDAY 3. APPROVAL OF AGENDA APRIL 14, 2025 6:00 P.M. 4. APPROVAL OF MINUTES -March 10, 2025 Council a LIVE STREAM CITY OF Meeting CAMILLA WEBSITE 5. SPEAKER APPEARANCES www.camilaga.net 6. ACTION ITEMS: a. HISTORIC PRESERVATION REQUEST - 103 S. SCOTT STREET b. MEAG 2024 YEAR END SETTLEMENT - DEPOSIT DESIGNATION 7. CITY MANAGER'S REPORT - 8. MAYOR'S ANNOUNCEMENTS - V PlanFirst Community 9. ADJOURN Program ofme Geargia Department t Meetings are held in The Honorable Mary. Jo Haywood Council Chambers at City. Hall. Seating available on a first-come, first-serve basis. VISIONARY, Pry AY City ofCamilla - A Full-Service City 30 East Broad Street Camilla, Georgia. 31730 (229) 336-2220 Page 1 of1 I MINUTES - REGULAR MEETING CITY OF CAMILLA, GEORGIA MARCH 10, 2025 The regular meeting oft the Mayor and City Council of the City of Camilla was called to order at 6:00 p.m. on Monday, March 10, 2025 by Mayor Owens in The Honorable Mary Jo Haywood Council Chambers. Present at roll call: Councilmember Vereen, Councilman Burley, Councilman Morgan, Councilman Collins, Councilman Maples, and Councilman Palmer. City Attorney Alicia Thompson (via Zoom), Clerk Ford, and Public Works Supt./Asst. City Manager Luke White were also present. OPENING PRAYER AND PLEDGE Reverend Clint Adams from Double Branch Freewill Baptist Church in Dooly County gave the invocation and the Mayor and Council led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA Mayor Owens asked for a motion to approve the agenda as submitted. A motion was made by Councilman Morgan and seconded by Councilman Burley. Mayor Owens asked for a substitute motion to amend the agenda to consider reconstituting the safety committee for the City of Camilla. Fire Chief Jamie Sullivan, as the Emergency Management Director, will chair the committee. A motion was made by Councilman Burley and seconded by Councilman Morgan to add the item. Councilman Morgan asked to remove the weatherization policy from the agenda as he awaits key information. An amendment to the substitute motion to remove the weatherization policy from the agenda was made by Councilman Burley and seconded by Councilmember Vereen. Mayor Owens commented they are removing the weatherization policy and adding reconstituting the safety committee with Fire Chief Sullivan chairing the committee. The motion passed by a 6-0 vote. CITIZENS AND GUESTS Sign-in Sheet Attached. APPROVAL OF MINUTES The following minutes were presented for approval consideration: January 30, 2025 Called Council Meeting (Motion: Councilman Morgan/Second: Councilman Burley/Passed 6-0) February 3, 2025 Work Session (Motion: Councilman Morgan/Second: Councilman Burley/Passed 6-0) February 6, 2025 Called Council Meeting (Motion: Councilman Burley/Second: Councilman Morgan/Passed 6-0) February 10, 2025 Council Meeting (Motion: Councilman Morgan/Second: Councilman Maples/Passed 6-0) Page 1 of3 SPEAKER APPEARANCES Charles Stripling, Jimmy Jones SAFETY GRANT PRESENTATION Mayor Owens introduced Emily Davenport, GMA Member Services District 10 Consultant. Emily stated she has a big check to present to Camilla in the amount of $17,190.45. As a member of GMA's Workers Comp Program, every year Camilla is eligible to apply for safety liability grants. There is no match requirement and a long list of eligible items the grant can be used for. The purpose of the program is to help cities get the equipment they need. This year the grant money will go towards equipment needed for the fire department. After further comments, Emily thanked Mayor Owens for his service as GMA's District 10 President and commented the District 10 meeting would be held in Camilla on April 21st. Mayor Owens thanked Chief Sullivan for his assistance and professionalism for getting the grant done every year and expressed how much he was appreciated. Fire Chief Sullivan introduced departmental personnel in attendance at the meeting to include Lt. Amanda Parr (does all the work for the grant), Captain Dennis Deal, and Firefighters Thomas Eidson and Hunter Miller. With no objections, the Mayor announced they would take a brief recess for photos. ACTION ITEMS GEORGIA INITIATIVE FOR COMMUNITY HOUSING (GICH) APPLICATION Mayor Owens commented as a PlanFirst Community they get extra points for applying for this designation. They will have a team for community participation and also have an opportunity over the next couple of years to nail down a housing plan and strategy for Camilla. Housing is aging and they need to do everything they possibly can to improve that. With housing comes employment and if they get another major industry tomorrow, where would the workers live and the issue they are dealing with. A lot of people work in Camilla but take their pay checks back home where they are living. Completing the GICH application and potentially getting selected will be huge for Camilla. He is asking for a motion to allow staff to pursue the GICH application and what is needed to facilitate it. A motion was made by Councilman Morgan and seconded by Councilman Burley to authorize staff to pursue the GICH application. After an explanation oft the benefits of program designation and Council questions/comments, the motion passed by a 6-0 vote. EMPLOYEE RETENTION BONUS DISTRIBUTION Mayor Owens stated there is roughly over $100,000 for this particular part of ARPA available for employee retention and has asked Council to consider how they would distribute to employees. It appears quarterly is the best way to distribute and he wants to do a little extra for fire and police officers. Everyone does an awesome job for the city but it is a different kind of concept when the red or blue lights are turned on. They do not know what is on the end oft those calls and he thinks everyone can appreciate the special nature of police officers and firefighters. He recommends to provide $150 per quarter for police and fire employees and $100 per quarter for the rest of employees. It would equate to $9,000 per quarter and with a few vacancies, and if all the vacancies were filled, would be approximately an additional $1,200 per quarter. He asks for Council consideration to approve the quarterly distribution not to exceed $13,000 per quarter. If there is an issue they can give the authority to the city manager to adjust. A motion was made by Councilman Morgan and seconded by Councilman Burley to authorize the city manager to Page 2 of3 EMPLOYEE RETENTION BONUS DISTRIBUTION (cont.) distribute quarterly to all city employees $150 for firefighters and police officers and $100 for remaining employees not to exceed $13,000 up to and until the allocated ARPA funds are exhausted. The motion passed by a 6-0 vote. SAFETY COMMITTEE POLICY UPDATES AND SAFETY COMMITTEE RECONSTITUTION Interim City Manager Ford provided information on the City's safety committee and the desire to reconstitute the committee along with updates to the safety policy. Fire Chief Jamie Sullivan will chair the committee. A motion was made by Councilmember Vereen and seconded by Councilman Morgan to reconstitute the safety committee and incorporate amendments as presented in the City of Camilla Personnel Handbook - Section XXXI - SAFETY POLICY. The motion passed by a 6-0 vote. CITY MANAGER'S REPORT Interim City Manager Ford reported on the 2024 CDBG projected project timelines and Assistant City Manager White reported on cemetery road project - Phase 2. MAYOR'S ANNOUNCEMENTS Mayor Owens commented a lot happening in our country and state right now. He is glad to see faces in the gallery filling up the seats. It is imperative, whether they agree or disagree, to hear citizen voices for anything happening around the dais. He wants everyone to stay engaged and know who their councilmembers are and reach out to them. They will be glad to help and are there for the citizens. ADJOURNMENT The meeting adjourned at 7:03 p.m. on motion by Councilman Morgan. BY: ATTEST: KELVIN M. OWENS, MAYOR CHERYL FORD, CLERK Page 3 of 3 Recommendations to Mayor and Council For the Month of April From the Historic Preservation Committee Elizabeth Eipps-103 S. Scott Street-Historic Property # 28 The Historic Preservation Committee recommends to Mayor and Council to approve the removal of Ms. Eipp's property located at 103 S. Scott Street from the City's list of designated Historical Properties. Note: If this request is approved, Ms. Eipp will need to surrender the Historic Designation Plaque from her property, to the Planning & Zoning Office. Historic Preservation Committee Meeting Monday, April 7, 2025 On a motion by Kelvin Owens, seconded by Cheryl Ford, and with a unanimous vote, the agenda was amended to: Add selection of Chairperson for the Historic Preservation Committee The floor was opened for nominations for Chairperson. Kelvin Owens, nominated Janet Crane for Chairperson. With no other nominations, motion to close the floor to nominations was made by Cheryl Ford, seconded by Kelvin Owens, and with a unanimous vote, the floor was closed. On a motion by Cheryl Ford, seconded by Kelvin Owens, and with a unanimous vote, Janet Crane was elected to serve as Chairperson. Chairperson Janet Crane called the meeting to order. Kelvin Owens gave the invocation. Roll Call indicated that Janet Crane, Cheryl Ford, and Kelvin Owens were present. Larcene Dawson and Ginger Kimmel were unable to attend the meeting due to previous engagements. Citizens and Delegations present: Elizabeth Eipp, Sarah E. Lambert Chairperson Janet Crane called for a motion to approve the Historic Preservation Committee Meeting Minutes from Thursday, May 2023. On a motion by Cheryl Ford, seconded by Kelvin Owens, Chairperson Janet Crane call for the approval of the minutes from the May 2023, Historic Preservation Committee Meeting as presented. The purpose oft the meeting was: To remove Ms. Eipp's property, located at 103 S. Scott Street, removed from the City of Camilla's Historic Properties List, due to the financial hardship that it would cause, in order to make repairs and improvements to the house, without such restrictive time frames and guidelines as the Certificate of Appropriateness requires for designated Historical Properties. The request was presented. Discussion ensued. Ms. Eipps, and her daughter Mrs. Lambert were recognized. Questions were asked. Discussion ensued. Tekla Sellars, Planning & Zoning Administrative Assistant will be putting a list of the Historical Properties to Cheryl Ford, City Clerk/Interim City Manager, SO that these properties may be noted in the utilities system, as to when someone comes in to have the utilities established, the customers would receive a packet on Historical Properties. On a motion by Cheryl Ford, seconded by Janet Crane with a unanimous vote to recommend to Mayor and Council to approve the removal of Ms. Eipp's property located at 103 S. Scott Street from the City's list of designated Historical Properties. With nothing further, Chairperson Janet Crane called for a motion to adjourn the meeting. On a motion by Cheryl Ford, seconded by Kelvin Owens, and with a unanimous vote the meeting was adjourned. Minutes were prepared by Tekla Sellars To whom it may concern, 2/3/2025 My name is Elizabeth (Liz) Eipp and reside at 103 S. Scott Sti in Camilla. I am writing to you today to request that 103 S. Scott St be removed from the historical list of homes. We have priced glass fori the windows and the glass alone is 20,000.00. simply cannot afford.windows at that price for our home along with a lot of the other work that needs to be completed to the home. A lot of the work that needs to be completed is very costly for someone on a fixed income. For us to write a letter for permission, wait for approval and then only have one calendar year to complete iti is impossible with the costs of goods and services. I want to make my home more energy efficient. I plan on keeping the home as original as possible but there are things we do want to change. The biggest part would be smaller and more. affordable windows that have screens and are functional because the current windows are not functional, they are cracked and taped together. They are also the original windows from 1860. The current windows are a little over 8 feet tall and 4 121 foot wide. Anyone can also walk right up to our home and look in the windows and Ifeel that is unsafe. The exterior of our home has been neglected for many years, whether it from being on the historical register or just lack of maintenance and proper upkeep. Please allow my home to be removed from the historical society list as it would not only benefit my pockets, but it would benefit my beautifyl home too. Thankyou, Chyehauh Cpp Elizabeth Eipp City of Camilla MEAG POWER PROJECTS 2024 YEAR-END SETTLEMENT ELECTION FORM The 2024 year-end settlement refund from MEAG Power applicable to your City/Utility Commission is: Year-end Settlement Refund $941,787 Please complete the following form with respect to the distribution of the above refunds. This election form is to be completed by the City's designated officer(s) authorized to direct the utilization of funds in the Municipal Competitive Trust. We hereby direct that the following amount of funds available from the 2024 Year-end Settlement from MEAG Power be distributed as follows: A. DEPOSIT TO THE MUNICIPAL COMPETITIVE TRUST 1. Flexible Operating Account--Short Term Portfolio % $ 2. Flexible Operating Account-intermedate Term Portfolio % $ 3. Flexible Operating Account, Intermediate Extended Maturity Portfolio* % $ 4. New Generation and Capacity Funding Account--Short Term Portfolio % $ 5. New Generation and Capacity Funding Account-Intermediate Term Portfolio % $ 6. New Generation and Capacity Funding Account -Intermediate Extended Maturity Portfolio* % $ 7. Flexible - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ 8. New Generation - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ Subtotal of Dollars into Municipal Competitive Trust $ B. CREDIT TO MEAG POWER MONTHLY BILL: Credit $ dollars evenly over. number of month(s) $ Subtotal of Dollars to be Credited to Monthly Bill TOTAL YES REFUND $941,787 Ifyou would like the selection(s) you made above to be permanent, until you notify us in writing otherwise, please check this box. This permanent selection will apply only to your MEAG Core Projects year-end settlement over-recovery. * By authorizing the transfer into the new Intermediate Extended Maturity Portfolio, the undersigned acknowledges the following potential liquidity restrictions: Under normal circumstances there will be no restrictions on investment purchases into or sales of shares from the Intermediate Extended Maturity Portfolio. On the occurrence ofan event that has a material impact on liquidity or operations ofthe Intermediate Extended Maturity Portfolio, as determined by MEAG Power in its role providing direction to the Municipal Competitive Trust Trustee, MEAG Staff may limit purchases into or sales from the Intermediate Extended Portfolio for a period not to exceed 120 days. Restrictions on investments or sales beyond 120 days would require authorization from the MEAG Board. Such restrictions shall be immediately disclosed to all beneficiaries investing in the Intermediate Extended Maturity Portfolio of the Municipal Competitive Trust as well as the Trustee of the Municipal Competitive Trust (US Bank or its successor). City of Camilla MEAG POWER PROJECTS 2024 YEAR-END SETTLEMENT ELECTION FORM For the election form to be complete, both of the signatures listed below are required. By: Date: The Honorable Kelvin M. Owens Mayor of Camilla By: Date: Cheryl Ford City Manager To be included on your next bill, the form must be returned no later than May 15, 2025 to: MEAG Power clo Stephannie Alexis 1470 Riveredge Parkway NW Atlanta, GA 30328 saexs@meagpower.org Phone: 770-563-0402 City of Camilla MEAG POWER PROJECTS 2023 YEAR-END SETTLEMENT ELECTION FORM The 2023 year-end settlement refund from MEAG Power applicable to your City/Utility Commission is: Year-end Settlement Refund $564,363 Please complete the following form with respect to the distribution of the above refunds. This election form is to be completed by the City's designated officer(s) authorized to direct the utilization of funds in the Municipal Competitive Trust. We hereby direct that the following amount of funds available from the 2023 Year-end Settlement from MEAG Power be distributed as follows: A. DEPOSIT TO THE MUNICIPAL COMPETITIVE TRUST 1. Flexible Operating Account--Short Term Portfolio I00 % $564363 2. Flexible Operating Account-Intermediate Term Portfolio % $ 3. Flexible Operating Account, Intermediate Extended Maturity Portfolio* % $ 4. New Generation and Capacity Funding Account--Short Term Portfolio % $ 5. New Generation and Capacity Funding Account-intermediate Term Portfolio % $ 6. New Generation and Capacity Funding Account -Intermediate Extended Maturity Portfolio* % $ 7. Flexible - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ 8. New Generation - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ Subtotal of Dollars into Municipal Competitive Trust $ B. CREDIT TO MEAG POWER MONTHLY BILL: Credit $ dollars evenly over number of month(s) $ Subtotal of Dollars to be Credited to Monthly Bill TOTAL YES REFUND $564,363 Ifyou would like the selection(s). you made above to be permanent, until you notify us in writing otherwise, please check this box. This permanent selection will apply only toy your MEAG Core Projects year-end settlement over-recovery. By authorizing the transfer into the new Intermediate Extended Maturity Portfolio, the undersigned acknowledges the following potential liquidity restrictions: Under normal circumstances there will be no restrictions on investment purchases into or sales of shares from the Intermediate Extended Maturity Portfolio. On the occurrence ofan event that has a material impact on liquidity or operations ofthe Intermediate Extended Maturity Portfolio, as determined by MEAG Power in its role providing direction to the Municipal Competitive Trust Trustec, MEAG Staff may limit purchases into or sales from the Intermediate Extended Portfolio for a period not to exceed 120 days. Restrictions on investments or sales beyond 120 days would require authorization from the MEAG Board. Such restrictions shall be immediately disclosed to all beneficiaries investing in the Intermediate Extended Maturity Portfolio of the Municipal Competitive Trust as well as the Trustec ofthe Municipal Competitive Trust (US Bank or its successor). City of Camilla MEAG POWER PROJECTS 2023 YEAR-END SETTLEMENT ELECTION FORM For the election form to be complete, both of the signatures listed below are required. By: Date: 4-1-24 The Honorable Kelvin M. Owens Mayor of Camilla By: - Ohouk Date: 04-01- Ford 2024 Chery! City Clerk To be included on your next bill, the form must be returned no later than May 15, 2024 to: MEAG Power clo Cindy Carter 1470 Riveredge Parkway NW Atlanta, GA 30328 canter@maagpowerorg Phone: 770-563-0526