RECEIVED JUL 1 5 2024 GRIGINAL Board of Commissioners BY:. Puyharig Agenda Item Transmittal Form Procurement/Contract Transmittal Form Rescincl Type of contract: 1year Multi-year I Single Event D Contract #: C28414 BOCApproval Date: Submission Information Vendor Information Contact Name: Marian McDaniel Vendor Name: Georgia Forestry Commission Department: Rockdale County Fire Rescue Address: 112 Round Oak Juliette Rd. Project Title: Wildfire Assistant in Rockdale County Address: Hillsboro, GA 31038 Lease Agreement & MOU Email: mbeasieyeglestategaus Funding Account Number: No Cost Required BOC APPROVED Date: 8-13-24 Phone #: (478) 986-3593 Contract amount: N/A Inltlais: 6B Contact: Marcus Beasley Contract Type: Goods 0 Services 0 Labor (X) Contract Action: New (X) Renewal 0 Change Order 0 Term of contract: One (1) Year with the Option to Original Contract Number: N/A Renew Two (2) Additional One (1) Year Terms Finance Director Signature Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and iti is in compliance approved for processing. with Purchasing Policies of Rockdale County. ychall / - - hi a iy Signature Daté:) 30/202 Signature: Date: - uen Ku - a 15124 Detailed Summary of Contract: The Georgia Forestry Commission will provide assistance to Rockdale County Fire Rescue during forest fires that occur in all forest and rural areas within Rockdale County. Rockdale County Fire Rescue will be assisting The Georgia Forestry Commission during structural fires as needed. Both parties mutually agree to provide support for the Fire Prevention programs to increase public awareness. There is no cost involved with this MOU. Department Head/Elected Official Signature: Date: zhs/aay 29,F-65 C-2024124 RURAL FIRE DEFENSE COOPERATIVE LEASE AGREEMENT AND MEMORANDUM OF UNDERSTANDING THIS AGREEMENT made and entered into this, day of 2024, by and between the GEORGIA FORESTRY COMMISSION, an agency of the State of Georgia, hereinafter referred to as "COMMISSION," and the Rockdale CountyFire Rescue, hereinafter referred to as "COOPERATOR." Because oft the intermingling of structures and wildland fuels in areas of Rockdale County, Georgia the objectives of the two above-mentioned organizations are inseparable, to minimize the loss of life and property as a result of uncontrolled fire. The purposes of this document are: 1. Provide for closest possible cooperation on mutual objectives. 2. To clarify the purpose and responsibilities of each organization. WITNESSETH: WHEREAS, it is ofvital importance to the State of Georgia to protect and develop its forest land resources; and WHEREAS, such protection and development requires the suppression of uncontrolled fires, both within and without corporate limits; and WHEREAS, the COMMISSION is charged by State law with providing a means of forest fire defense in all forest and rural areas; and WHEREAS, the COOPERATOR is desirous of aiding the COMMISSION and itself in a coordinated fire program: NOW THEREFORE, for and in consideration of the mutual benefits to each party as hereinafter appear below, both parties agree as follows: Upon request from the COOPERATOR, the COMMISSION agrees to: a) Loan to the COOPERATOR, of equipment in sO much as available through its Rural Fire Defense Program and described in the attached ADDENDUM. b) Provide the COOPERATOR a cost estimate of labor, supplies and material necessary to assemble and construct fire suppression apparatus, if applicable to this agreement and equipment requested, within the capabilities ofthe COMMISSION. The COOPERATOR agrees: a) To reimburse the COMMISSION for costs involved in the transfer, construction, rigging and conversion of loaned equipment and/or supplies provided that are necessary to assemble and construct fire suppression vehicles, which sum shall not be refundable to the COOPERATOR. Any reimbursable cost will be billed to the COOPERATOR using the COMMISSION's invoicing procedures. b) To accept the responsibility of all maintenance, repair, and operation of the equipment and vehicle while in COOPERATOR'S possession at no cost to the COMMISSION nor to the State ofGeorgia. c) To shelter and protect vehicles and equipment from inclement weather, salt air, insects and rodents, vandalism and theft. d) To make said equipment available for inspection by the COMMISSION at any time. e) The COOPERATOR shall maintain either liability insurance or self-insured statuses covering all chassis on loan from the COMMISSION and provide supporting documentation for the duration oft the agreement and always maintain valid proof ofi insurance inside of vehicle and ready fori inspection. f) To maintain Fire Department Certificate of Compliance in accordance with the Rules and Regulations oft the State of Georgia Rule 205-1-2 & Title 25 Chapter 3 Article 2 and in the event of loss of compliance during this agreement, will immediately notify the COMMISSION and return equipment. The PARTIES mutually agree: a) Title to all the equipment listed on the ADDENDUM shall remain in the possession of the COMMISSION. b) The equipment listed on the ADDENDUM, which is State of Georgia or. Federal Excess property, may not be sold, junked or traded, but must be returned to the COMMISSION for final disposition. The COMMISSION: may seek reimbursement of replacement cost from the COOPERATOR for any federal or state excess property that is not: returned to the COMMISSION for proper disposal. Rev. 06/2024 RFD Coop Lease Agreement and Memorandum oft Understanding Page 2 c) When any equipment is returned to the COMMISSION upon termination of this agreement, or for other purposes, such equipment shall have at least the same component parts as it had when the COOPERATOR received the equipment. d) Title to all accessories, tools, etc. added by the COOPERATOR shall remain with the COOPERATOR and may be removed prior to returning the equipment. e) All loaned and leased equipment and vehicles are limited to wildland fire use and the use is in the public's best interest under unusual or emergency conditions. Other uses of loaned equipment will be considered misuse of equipment and could result in the COMMISSION causing termination oftheagreement. f) A decal, furnished by the COMMISSION, shall be affixed to the major pieces of equipment listed on the ADDENDUM in a prominent and proper location visible to the public indicating that it is a "fire unit" being operated by the COOPERATOR. g) Any employee of the COOPERATOR or other person enlisted by the COOPERATOR to staff and/or operate said equipment shall not be considered an employee ofthe COMMISSION for any purpose. The COOPERATOR shall have the responsibility for any Worker's Compensation Claim instituted by any person manning said equipment at the request of the COOPERATOR. h) The COOPERATOR agrees to hold harmless and relieves the COMMISSION of any accident, injury, and death occurring in the use of or operation of both loaned or reimbursed equipment andvehicle. i) The COOPERATOR agrees to notify the COMMISSION within 24 hours for any loss of vehicle or equipment through theft or accident, all insurance payouts and/or restitution payments for losses or damages of loaned or reimbursed equipment or vehicle will be made payable to the COMMISSION. Operational. Procedures 1. Dispatching: a) The COMMISSION will dispatch a crew to any known forestbrush/grasset. fire, or to any fires of unknown nature. The COMMISSION will cooperate with the county emergency dispatch structure by responding to wildland fires as dispatched. b) The COOPERATOR will dispatch a crew to any known structure fire, wildland fire, or to any fire of unknown nature, 2. Communications: Upon arrival at the scene: a) The COMMISSION will provide command and control for wildland fire suppression and will coordinate with the COOPERATOR for protection of life and property threatened by a wildland fire. b) The COMMISSION will immediately advise the COOPERATOR of any burning or threatened structure within the area. c) The COOPERATOR will provide command and control for structural fire suppression and will cooperate with the COMMISSION for protection of life and property threatened by structural fires. The COOPERATOR will immediately advise the COMMISSION of any burning or threatened natural coverfuels within the area and request and/or provide assistance as needed. d) This agreement in no way restricts either agency from taking action in an emergency situation to save lives and property regardless ofthe nature of a fire, either wildland or structural. 3. Mutual Assistance: a) When both agencies are at the same fire, overall command and control of the incident shall lie with the agency concerned most directly with what is burning. b) Ifboth woods and structures are on fire simultaneously, each agency shall endeavor to initiate unified command and provide support to each other to ensure shared resources are used effectively, public and firefighter safety, and efficient incident stability. c) All fire organizations involved should endeavor to accomplish wildland fire certifications and provide wildland fire personal protective equipment for firefighters who are subject to respond to wildland fires. d) Only the COMMISSION can authorize the use ofbackfires. e) The intended use OfCOMMISSION personnel and equipment is to provide protectionsuppression relative only to wildland fires; i.e. grass, forestlands, brush and trees. COMMISSION personnel are not trained, nor do they possess personal protective equipment to function in environmentsother than those listed above. Rev. 06/2024 RFD Coop Lease. Agreement and Memorandum ofUnderstanding Page 3 4. Training: C-2024124 a) Each agency agrees to temepricpateAsislet. in the other agency's trainingprogram. b) The authority having. jurisdiction shall be responsible to ensure that all persons participating in training and wildland, or structural fire suppression activities meet established qualifications and are properly equipped with the: required personal protective equipment to safely perform tasks at the individuals assigned level of responsibility. 5. Other: Each agency mutually agrees to provide support for fire prevention programs which will increase the public awareness oft the hazards and destruction of fire and serve to make the objectives of this memorandum possible. AGREEMENT This agreement shall not supersede any prior agreement between the parties for the coordinated protection of uncontrolled fire on any forest lands with the State ofGeorgia. This agreement shall be effective from the date first appearing on page one (1) and shall continue in force from year to year, not to exceed 3 years, unless terminated by either party by thirty (30) days written notice to the other. Updates to this agreement require written approval of each party. The Georgia Forestry Commission and its sub-contractors are Equal Opportunity Employers and. Service Providers and. subject to all provisions ofsection 601 of the Civil Rights Act of 1964 and therefore prohibit discrimination in all programs and services on the basis ofrace, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, o7 marital or family status. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first written. Georgia Forestry Commission Rockdale Caunty Fire-Depariment A Signature: State Forester/Director Signature: Government Entity/Title NGwLwkwn (Person legally authorized to enter into agreement for COOPERATOR) Date: Date: 8-13->4 Georgia Forestry Commission Rockdale County Firel Department Signature: Chief Forest Ranger Signature: Fire Departmont Chief Date: Date: 1813-2y See next page(s) for ADDENDUM to this Agreement. AREST: Jennifer O. Rulledge, Counly Clerk Rev.0 06/2024 RFD Coop Lease Agreement and Memorandum of Understanding Approved as toi form Page 4 ADDENDUM TO THE RURAL FIRE DEFENSE COOPERATIVE LEASE AGREEMENT AND MEMORANDUM OF UNDERSTANDING BETWEEN THE GEORGIA FORESTRY COMMISSION AND ROCKDALE COUNTY FIRE RESCUE GEORGIA FORESTRY COMMISSION AREA The County of Rockdale primarily all lands within the county, private and COVERED public, county and state owned and federal lands not under specific agreement. COMMISSION resources assigned to a county are also responsible for all lands within the State of Georgia upon request by the Chief of Forest Protection or his designee. RESOURCES: Equipment: (List # Tractor/Plow Suppression Wildland Fire Suppression Positions: (List Units, Type 6 Engine(s), Type 7 Engines(s), by title; (example: ChiefRanger, # ofRanger 1, Other Suppression Equipment (not radio call Supplemental FF, Forester who are available signs). Provide Make, Model, Year and GFC#) forfire suppression activities this county) 2002 John Deere 550H GFCI420-Y1459 1-Chief Ranger 2017 Caterpillar D5K2 GFCH420-Y3353 5-Rangers 2017 Caterpillar D5K2 GFCH420-Y3351 1-Forester 2017 Caterpillar D5K2 GFCH420-Y3375 2019 Caterpillar D5K2 GFCH420-Y3416 2015 Ford F-250 GFC#420-2572 2016 Ford F-250 GFCH420-2618 2019 Ford F-550 GFCH420-2820 All forestfire protection work shall be under the direction and supervision ofthe. State COMMISSION, through the Director ofsaid Commission, subject to the provisions ofthe Forest Fire Act and the laws ofthe State, now or hereafter enacted, relative to. forestry andforestfire prevention and suppression. The Commission shall have power to make and enforce all rules and regulations necessary for the administration offorestfre protection. (Ga. Laws 1949,pp. 937, 938; Ga. Code 1981, Sec. 12-6-83.) FIRE DEPARTMENTICOOPERATOR Fire Deparment/Cooperator will provide a map oft the primary responsibility AREA COVERED area(s) to the COMMISSION's County Unit that is responsible for the area. Equipment: (List each vehicle, pump, tank, Personnel:(Total number of INFORMATION piece of equipment, supplies, etc.. owned fire department personnel, and/or loaned by the GFC to the] Fire does not require personnel Department. Includes State and Federal names) Excess Property that appears on GFC asset property inventory- (not Fire Fighter Property or supplies reimbursed by the COOPERATOR to the COMMISSION). Provide make, tank size, model, pump engine size, GPM of pump, and GFC# of each. Descriptions GECT Property! AG. # - 55 A PMss aEFedealPoperp). # ofPaid 158 Personnel: # ofVolunteer 0 Personnel: # of Wildland 0 Fire Qualified Personnel (both paid and volunteer): Continue on next page.nsneeded. toi include all FEPP and State owned property loaned orl leased tothe Fire Department Rev. 06/2024 Page 5 RFD Coop Lease. Agreement and Memorandum ofUnderstanding ADDENDUM (Continued) TO THE RURAL FIRE DEFENSE COOPERATIVE LEASE AGREEMENT AND MEMORANDUM OF UNDERSTANDING BETWEENT THE GEORGIA FORESTRY COMMISSION AND ROCKDALE COUNTY FIRE RESCUE Description GFC Property # AG# (if Federal Property) Rev. 06/2024 RFD Coop Lease. Agreement and Memorandum ofUnderstanding Page 6