RECEIVED APR 0 2 2025 W ORIGINAL BY:. Board of Commissioners dssuy Agenda Item Transmittal Form Procurement/Contract Transmittal Form Revised 1/17/25 Type ofcontract: 1yearD Multi-year_ Single Event - Contract #: BOC Approval Date: Submission Information Vendor Information Contact Name: Sharon Webb Vendor Name: Heritage Hills Baptist Church Department: Emergency Management Agency Address: 2987 GA-212 Project Title: Heritage Hills Baptist Church Address: Conyers, GA. 30094 Email: Funding Account Number: N/ A Contract amount: N/A A Phone #: Budgeted ( ) Not Budgeted 0) Contact: Brett Bebout Contract Type: Goods 0 Services (X) Grant 0 Contract Action: New (X) 1 Renewal 0 Change Order 0 Term of contract: Annual with on-going renewals Original Contract Number: Chief Financial Officer Senior Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and iti is in compliance approved/for processing. with Purchasing Policies of Rockdale County. 4.3-2035 Signature 1Pag Signature: Date: 04225 CurAclavu Detailed Summary of Contract: This MOU is with Heritage Hills Baptist Church fori the purpose of providing a Point of Distribution (POD) location during times of need for Rockdale County. During a disaster. or POD need Rockdale County EMA will request that Heritage Hills Baptist Church allow access to their parking lot for the distribution of supplies. If this location is available, then RC EMA will work to establish the POD for distribution needs. Additionally, RC EMA will assist Heritage Hills in the completion of paperwork needed for reimbursement if the disaster is federally declared, funds are available, and the activities provided are eligible for reimbursement. Department Head/Elected Official Signature: Date: anhla 412/35 Aur-13 Rockdale County Contract # Memorandum of Understanding This Memorandum ofUnderstanding is between the Heritage Hills Baptist Church, and the Rockdale County Board of Commissioners. Starting 2025, Rockdale County Emergency Management Agency (hereinafter RCEMA) will have access to the grounds for Point of Distribution operations for when a location is needed to distribute commodities when needed, provided that the facilities are available. The facilities and grounds at Heritage Hills Baptist Church, 2987 GA-212, Conyers, GA 30094, will be used to stage a drive thru and walk-up distribution point of life sustaining commodities (water, meals/food, ice, and any other items needed), equipment, and designated areas for parking, and loading and unloading zones during operational periods. Use of this space is provided at no cost to RCEMA. RCEMA makes no guarantee of federal or state reimbursements for the use of the grounds. Heritage Hills Baptist Church is held responsibie for documenting any and all related expenses for the use ofthe grounds at Heritage Hills Baptist Church during Point of Distribution operations. If there is potential for reimbursement, RCEMA will assist with the submission of required reimbursement documentation. This Memorandum ofUnderstanding shall renew annually from its effective date, which shall be the date of the last authorized signature. This Memorandum ofUnderstanding will have an annual renewal period. This Memorandum of Understanding may be terminated at any time for any reason by either party. It is understood that use of the facilities is a courtesy to RCEMA; therefore, Heritage Hills Baptist Church, or any ofi its representatives shall not be held responsible for any damages, theft, misuse, or other issues related to the a forementioned belongings or equipment while at Heritage Hills Baptist Church, 2987 GA-212, Conyers, GA 30094. Approved this day of 2025. Rockdale County, Georgia ATTEST: By: Jennifer 0. Rutledge, County Clerk JaNice Van Ness, Chair & CEO Approved As to Form: Heritage Hills Baptist Church M. Qader A. Baig, County Attorney Brett Bebout Bitbobt 1