Town of Sedgwick Meeting Agenda Monday, April 14, 2025, 6:00PM Public Comments Information Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. Comments on Agenda items will be allowed following the presentation or Board deliberation. Your comments will be limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments. I. Call to Order and Pledge Allegiance II. Approve the Agenda III. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports Clerk's Office i. Sedgwick Fire Dept. donation of$15,000.00 approved in the 2025 budget. ii. Kelly, Lyle's Service completed new mini-split unit at museum. iii. Check issued to Masters Touch Tree Service for CSU Forestry Grant reimbursement. iv. Posted dates in Newsletter for Spring Clean Up V. We have hired our new Deputy Clerk, Samantha "Sam" Owens as full-time. Starting $15.50 per hour till June 1st will go up to $16.00 per hour and her insurance will begin. vi. LCRR Potholing is complete, thank you Maintenance Crew vii. Pctelcom building permit application submitted and paid for, we have not issued the permit. Maintenance Mayor Board of Trustees VII. New Business Dannah Koeniger GMS - Update on Sewer Project Cassie Kizer SCED (Letter in packets) No present Rhonda Graham Monthly Updates from Sedgwick County Chamber Heather Blue Skies request for fee waiver May 3rd Reverse Raffel and application for Special Event liquor license Baby Bear Hugs donation, last year donated $100.00 "Supportive Sponsor Sedgwick County Post Prom Committee: Letter VII. Old Business - None IX. Executive Session (If needed) SEAL e X. Call to Adjourn COLORN Posted 4.11.2025 by Kim Quayle Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Kim Quayle-May, Town Clerk, Phone (970) 463-8814, or FAX (970) 463-5537.A At least a 48 hour advance notice prior to the scheduled meeting would be appreciated so that arrangements can be made tol locate the requested auxiliary aid(s). Un-official March 10th, 2025 Town of Sedgwick Record of Proceedings March 10th, 2 2025 Members Present: Danny Smith, Dale Jones, Roger Munson, Traci Sanchez, Peggy Owens, Bailey Nail, Jaime Anchondo Employees Present: Kim Quayle and Richard Kehm Call to Order: The Town Board met in regular session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith beginning with the Pledge of Allegiance Roll Call Mayor Danny Smith Here Traci Sanchez Here Bailey Nail Here Peggy Owens Here Roger Munson Here Dale Jones Here Jaime Anchondo Here Approval of Agenda Motion: Approval of Agenda Traci Sanchez made a motion to approve the agenda; Dale Jones seconded, all in favor; none opposed, motion carried. Approval of Minutes 1 spelling correction from grater to grader made before it was presented to the Board. Motion: Approve the minutes Dale Jones made a motion to approve the minutes; Peggy Owens seconded, all in favor; none opposed, motion carried. Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote Traci Sanchez made a motion to pay the bills, Jaime Anchondo seconded. (Roll Call: All Voted for, None Against) motion carried. Clerk Resolution 03-2025 to replace Heather's name with Kim's for authorized officer signature: Motion: Approve Resolution 30-2025 Dale Jones made a motion to approve Resolution 03-2025, Roger Munson seconded, all in favor; none opposed, motion carried. Quotes from Lyle's and VanZee: Motion: Approve Quote for Heaters at Museum and Town Shop Dale Jones made a motion to approve "Lyle's" quote as it was about $3,000.00 cheaper overall. Peggy Owens seconded, all in favor; none opposed, motion carried. Tree "IRA Forestry Grant" has been approved and will start within the next 2 weeks, Page 1 of 4 Un-official March 10th, 2025 Reviewed & approved draws on WPCRF loans for signatures to include the D&E Grant balance of $60,000 will be applied to GMS invoicing from last year and will be drawn from our new loan. Lead and Copper review, almost complete, and with State Grant hired for Potholing on the public side of meters to investigate what the Town's service line consists of. Maintenance (Richard Kehm) All trees are trimmed including alleys accept some on the south side. Road Grader is running. We'll be cleaning gutters. Replaced some lights at the Community Center. We're going to get the mowers serviced and ready to go. A lot of water coming from the alley over there is causing potholes and he's been trying to fix them. (Natures) Mayors Report Cindy Rutkoski resigned. "Too much stress and couldn't understand computer stuff. Put public notices out about applications, it is running in the paper for 3 weeks, it's on our webpage and Facebook. A couple applications have been turned in. Peggy stated she has a couple people interested sO she would like to wait before we make a choice or do interviews. Will wait another week. Highline fixed our 2 blinking night lights (streetlights). Picture ofNancy Sauder put up in the Museum and a plaque ordered to put underneath it. Have the boys get started putting gravel in the gutters soon now that the weather has straightened up. Talked to Jan, doesn't know about the funeral yet, says it's going to be big. I told her the Town could loan her tables and chairs ifneeded. Alright with everybody. Board ofTrustees Traci Sanchez O I've got most of the food trucks booked, I'm waiting for one, in light of everything this last week, would like to nominate Nori and Jason be honorary citizens this year. Idon't know about doing a DJ this year for Harvest, SO I will talk to Ashley later this year... Talk to Fire guys to see what we could do for Jason. Moment of Silence for Nori. C Moment of silence for Jason before Demolition Derby starts & get kids involved. 4/20 might be bigger than anticipated. Mega music to put a small stage out here, 3 bands booked, 4 total artists, 2 food trucks and a treat truck, ifok can we get porta potties? I have a letter for the 3 shops to get donations. I want approval before turning in letters. Motion: To approve Donation Requests: Dale Jones made a motion to approve donation requests to pay for bands and stage and more. Peggy Owens seconded, all in favor; none opposed; motion carried. Dale Jones 0 I did stop & look, and the stop sign on 2nd, wasn'tworking. (Vehicles not stopping) New Business Page 2 of 4 Un-official March 10th, 2025 Rhonda Graham - Is our Museum on Public Register? Is not on register. Danny asked if we wanted to do the student job fair again? Not sure if we will get Cade again. Will put Danny down again for Job Fair March 27th Cassie Kiser Came to talk about facilitating a grant to better utilize our workforce, facilitating patient with tablets for quick check in etc. How else can grant be used. Have new office availability, new barbers, new attorney David Brown, massage therapist. Danny asked about the Tree Grant, will call to see where they're at, Offered presence at town hall once a week to help promote SCED and assist. John Rotherham in place of Melissa King - Dale Jones speaking first about the businesses having our backs. John: we've planned to put a convenience store in town, was the plan. Sterling opened 3 marijuana businesses. Missouri opened recreational marijuana businesses and inevitably income is going to change. Per State Law, now a consumption lounge can be opened and bring in more business. Can sell up to an ounce. Would have to change ordinance to allow same ownership, which it doesn't: now. Would liket to allow all the dispensaries here to open consumption lounges. Maybe allow businesses here now to open these up and not new people. Ifyou would allow us to do this, I guarantee to have this Town where it was is 2020. Danny asked what the consumption lounge is? Can buy same amount in the consumption lounge where you can smoke it. Don't] have ordinances in place for it. Lawyer can help fix ordinances, Jaime asks one per business or one per joint. Roger asks would you have the convenience store/smokers lounge together. Would probably have convenience store for lounge and put a separate convenience store for other. Alli's and the Bar probably wouldn't want to go in ifthey could smell the smoke. Iwould put HEPA filters in the buildings for filtering, Melinda Culley - Just as everyone has acknowledged the change having to be made. The State recognizes these as being Marijuana Hospitality Businesses. I could prepare an ordinance that allows this. Couldn't quite hear, is it the idea or do you want to limit the number of those allowed in town or do you want to only allow them for people who have an existing Marijuana Retail Store License. Answer; Existing. Traci stated that just for the existing shops that are here in town. Traci Sanchez - Asked and verified that only the existing marijuana licensees in Town would be able to obtain licenses for the Marijuana Hospitality Lounges. Motion: Dale Jones made a motion to approve this and get the ball rolling, Roger Munson seconded, all in favor; none opposed, motion carried. Motion: Traci Sanchez made a motion to allow only current marijuana dispensaries to get a second license by ordinance. Dale Jones seconded, all if favor, none opposed, motion carried. Vicki Sandlin = Ad in Explorer for Sedgwick, half paid by BOCC and sponsors the balance, cost to the Town would be $215.15 Explorer is on-line as well, can change pictures to show Museum. Donated box by Don and Mary and would like to put it in the museum. Motion: Traci Sanchez made a motion to approve $215.15 for the cost of our Ad in the Explorer, Bailey Nail seconded, all in favor; none opposed, motion carried. Page 3 of 4 Un-official March 10th, 2025 Regular Meeting Adjourned: Motion: At 6:52 pm, Dale Jones made a motion to adjourn, Traci Sanchez seconded, all were in favor, none apposed motion carried. Mayor Attest: Town Clerk SEAL Page 4 of 4 Un-official March 13th, 2025 Town ofSedgwick SPECIAL MEETING RECORD OF PROCEEDINGS March 13th, 2025 Members Present: Danny Smith, Peggy Owens, Roger Munson, Jaime Anchondo, Dale Jones, Traci Sanchez, Bailey Nail Employees Present: Kim Quayle Town attorney: Call to Order: The Town Board met in Special session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith and Pledge of Allegiance Roll Call Mayor Danny Smith Here Traci Sanchez Here Bailey Nail Here Peggy Owens Here Roger Munson Here Dale Jones Here Jaime Anchondo Here A SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, SEDGWICK COUNTY, COLORADO TO MAKE A DECISION ON MARIJUANA HOSPITALITY BUSINESS (CONSUMPTION LOUNGES) - FOR ADDITIONAL DISCUSSION, DIRECTION OR ACTION: Mayor Danny Smith: Stated the reason for this meeting is to stop the actions from the last meeting (March1Oth, 2025) regarding the Marijuana Hospitality Businesses and rescind it. After some thought we: feel it should be put to the public. Board collaboration ended with putting this item to a vote oft the people ift the board decides to vote in favor of the ordinance that would go with it. Will post another PUBLIC NOTICE for Special Meeting. Motion: Peggy Owens made a motion to rescind the vote made on March 10t, 2025, for the Marijuana Hospitality Business and do a Special Meeting Public Notice for Tuesday, March 18#,2025, at 6:00 p.m. Roger Munson seconded, all in favor; none opposed, motion carried. Call to Adjourn Motion: At 6:05 p.m. Traci Sanchez made a motion to adjourn, Peggy Owens seconded, all in favor; none opposed, motion carried. Mayor Attest: Town Clerk SEAL Page 1 of1 Un-official March 18th, 2025 Town of Sedgwick PUBLIC NOTICE SPECIAL MEETING RECORD OF PROCEEDINGS March 18th, 2025 Members Present: Danny Smith, Peggy Owens, Roger Munson, Jaime Anchondo, Dale Jones, Traci Sanchez Employees Present: Kim Quayle Town Attorney By phone: Melinda Culley Call to Order: The Town Board met in Special Public Session, A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith and Pledge of Allegiance Roll Call Mayor Danny Smith Here Traci Sanchez Here Bailey Nail Absent Peggy Owens Here Roger Munson Here Dale Jones Here Jaime Anchondo Here Approve Agenda Motion: Traci Sanchez made a motion to approve the Agenda, Peggy Owens seconded, all in favor; none opposed, motion carried. Old Business A SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, SEDGWICK COUNTY, COLORADO WITH PUBLIC ATTENDANCE TO MAKE A DECISION ON MARIJUANA HOSPITALITY BUSINESS (CONSUMPTION LOUNGES) = FOR ADDITIONAL DISCUSSION, DIRECTION OR ACTION: Comments from the Public COMMENTS/SSUES FROM THE PUBLIC AND BUSINESS OWNERS Additional Trash More Traffic Drinking at the bar and having to smell it if outside on patio Causing more riffraff Women working alone during the day, safety, with additional traffic No public transportation like the big city, ie Ubers, trains etc Afraid of losing business, parents coming in with kids, don't want to see, hear & smell what's being experienced Don't think Sterling is going to hurt us considering we're sO close to the State Line More semi trucks parking in town Not wanting the smell Already have 3 dispensaries, don't need 3 more Would have to change ordinances again Page 1 of2 Un-official March 18th, 2025 People getting caught with more than the State limit, could shut them all down Want the people oft the town to vote, not the Board Lack of Law Enforcement John Rotherham -I appreciate all your opinions. As far as the smell I don't think that would be an issue. My goal was to increase income and maintain it. Sterling is trying to be like a Trinidad, who has 30 stores. I was just trying to maintain the tax revenue that we already have but I can guarantee within a year it'1l be half again. After public comments, Town Board Members collaborated and determined that this Issue should go to the vote of the People at our April 2026 Blection of Board Members as a ballot selection and be tabled till the September 2025 Board Meeting, Motion: Roger Munson made a motion to take this Marijuana Hospitality Business issue to a vote of the People at the April 2026 Election. adjourn, Traci Sanchez seconded, all in favor; none opposed, motion carried. Call to Adjourn Motion: At 6:24 p.m. Roger Munson made a motion to adjourn, Traci Sanchez seconded, all in favor; none opposed, motion carried. Mayor Attest: Town Clerk SEAL Page 2 of2 3:02 PM Town of Sedgwick 04/07/25 Trial Balance Accrual Basis As of March 31, 2025 Mar 31, 25 Debit Credit 1021 Cash on Hand 87.09 1022 Points West Bank Checking 374,261.06 1029 - Savings:1030 Points' West:1031 . 9240 26,793.54 1029 * Savings:1034 Cash in Savings - Lottery 12,986.85 1029 - Savings:1040 Points' West Bank:1043 . Water Surcharge Account 92,273.85 1029 - Savings:1050 Equitable Savings:1051 . 05-4505160 40,037.01 1070 . COLOTRUST:1071 . General Fund #2 - Water Plus 1,292,767.38 1070 . COLOTRUST:1072 General Fund #4 - General Plus 1,256,211.47 1070 . COLOTRUST:1073 . General Fund #3 CIP Plus 1,358,826.29 1070 - COLOTRUST:1074 General Fund #1 - Sewer CIP 1,648,754.93 1081 Cash - County Treasurer 238.98 TOTAL 6,103,238.45 0.00 Page 1 3:30 PM Town of Sedgwick 04/07/25 Profit & Loss Accruai Basis March 3 - 31, 2025 Mar 3. - 31, 25 Ordinary Income/Expense Income 4122 Current PropertyTaxes 1,891.64 4142 Specific Ownership Taxes 120.06 4152 Interest on Taxes 0.00 4172 Sales Tax 13,727.86 4212 Cigarette Tax 10.16 4222 Road and Bridge 388.17 4232 * Motor Vehicle 81.44 4300 - Utilities Clearing -721.43 4323 - Water Sales 5,606.45 4333 . Sewer Sales 4,086.90 4386 Trash Collections 2,517.00 4392 Other Income 4392.1 Occupation Tax 43,289.15 4392.2 - Excise Tax 0.00 4392.3 - State of Colorado 10,227.13 4392.4 . Lodging Tax 12.00 4392 * Other Income - Other 252.80 Total 4392 Other Income 53,781.08 4393 Other Income 0.00 4412 Highway Use Tax 1,698.68 4422 License Fees 140.00 4514 - Lottery Proceeds 500.90 4802 Interest Income 20,778.25 4803 Interest Income 452.82 4806 Interest Income - TF 30.99 Total Income 105,090.97 Gross Profit 105,090.97 Expense 6002 . County Treasurer's Fees 45.61 6032 * Office Expense GG 727.38 6042 - Professional Services - GG 5,000.00 7800 * Salaries Clearing 7809 - Salary-Richard M Kehm 4,219.94 7820 - Salary. Kim E Quayle 2,977.92 7825 - Salary-Eduardo Sanchez 3,075.73 7800 - Salaries Clearing Other 361.06 Total 7800 - Salaries Clearing 10,634.65 7994 - Utilities Clearing 2,186.35 7995 - Payroll Taxes Clearing 1,210.30 Total Expense 15,431.59 Net Ordinary Income 89,659.38 Net Income 89,659.38 Page 1 10:15 AM Town of Sedgwick 04/11/25 Check Detail March 10 through April 14, 2025 Num Name Memo Account Paid Amount Power Authority 1043 Water Surcharge Ac... 7603 Note Payments Wat.. -6,983.33 TOTAL 6,983.33 Wire Transfer Fee 1043 Water Surcharge. Ac.. Wire Transfer Fee 7093 Miscellaneous Water -20.00 TOTAL -20.00 Aflac Aflac Insurance (Partial Paid by Town) 1022 Points West Bank Ch.. Aflac Insurance (Patrial Paid by Town) 7800 Salaries Clearing -361.06 TOTAL -361.06 Deposit 1022 Points West Bank Ch... TOTAL 0.00 IRS Auto Withdraw 1022 Points' West Bank Ch... February payroll Taxes 7995 Payroll Taxes Clearing -3,466.06 TOTAL 3,466.06 13556 Masters Touch Tree Service Tree Cutting service by Grant 1022 Points' West Bank Ch... Steven Clark Tree Trimming and Removal to be reimbursed from CSU Forestry Grant 6042 Professional Services 5,000.00 TOTAL 5,000.00 13557 Richard M. Kehm Payroll 1022 Points West Bank Ch... Gross Payroll 7809 Saiary-Richard MI Kehm -4,219.94 Social Security 7995 * Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 - Payroll Taxes Clearing Colorado' W/H 7995 Payroll Taxes Clearing AFLAC 7995 Payroll" Taxes Clearing TOTAL -3,401.47 13558 Kim E. Quayle Payroil 1022 Points West Bank Ch... Payroll 7820 Salary- Kim E Quayle -2,977.92 Social Security 7995 * Payroil Taxes Clearing Medicare 7995 * Payroll Taxes Clearing Federal 7995 * Payroll Taxes Clearing Colorado 7995 - Payroll Taxes Clearing AFLAC 7995 * Payroll Taxes Clearing Eye & Vision Ins. 7995 Payroll Taxes Clearing TOTAL -2,188.77 13559 Eduardo Sanchez Payroll 1022 Points West Bank Ch... Gross Payroll 7825 Salary-Eduardo Sanch... -3,075.73 Social Security 7995 * Payroll Taxes Clearing Medicare 7995 * Payroll Taxes Clearing Federal 7995 * Payroll Taxes Clearing Colorado 7995 * Payroll Taxes Clearing AFLAC 7995 - Payroll Taxes Clearing TOTAL -2,427.59 13560 Points West Cardmember.. 1022 Points West Bank Ch... Postage Stamps, storage Fobs, Annual Timesheet Program 6032 Office Expense GG -690.38 TOTAL -690.38 Page 1 10:15 AM Town of Sedgwick 04/11/25 Check Detail March 10 through April 14, 2025 Num Name Memo Account Paid. Amount 13561 21st Century 1022 Points West Bank Ch... P35909 Voltage Regulator 6462 Supplies andl Mainten.., -41.02 Freight Charge 6462 Supplles and Mainten... -8.07 Key 6462 Supplles and Mainten... -2.18 TOTAL -51,27 13562 AC-DC Water Works LLC ORC Services 1022 Polnts' West Bank Ch... ORCI Monthly Contract Services 7063 Supplles & Maintenan... -400.00 Meeting with staff for LCRR & Paperwork 7063 Supplies & Maintenan... -237.70 TOTAL -637.70 13563 Bob Coty Labor for John Deere Grader 1022 Polnts West Bank Ch... Labori for Electrical on Town Road Grader 6062 Supplies and Mainten... -300.00 TOTAL -300.00 13564 CEBT Health nsurance 1022 Points West Bank Ch... AAS1 Employee Health Insurance for bring upi arrears Feb & March 2025 6052 Insurance and Bonds - -2,570.40 TOTAL -2,570.40 13565 CenturyLink 334021765 1022 Points West Bank Ch... Phone lines and Fax line 6072 Telephone GG -272.83 TOTAL -272.83 13566 CIRSA 1022 Points' West Bank Ch... Property/Casually Quarterly payments for 2025 7896 Insurance Clearing -3,810.92 Workman-Comp Quarterly payments for 2025 7896 Insurance Clearing -1,293.34 TOTAL -5,104.26 13567 Colorado 811 1022 Points West Bank Ch... Ocars Colorado 811 6042 Professional Services -218.55 TOTAL -218.55 13568 Highline Electric Ass'n 1022 Points West Bank Ch... Water Pump 66552 7073 * Utlities - Water -185.23 New Shop 8280879 7994 Utilities Clearing -134.28 New Town 822186 6102 Utilities TH- GG -139.26 Museum 8426371 6102 - Utlities TH- GG -144.17 Pump #2 - 40915 7073 Utilities - Water -198.06 Street Lights -41680 6142 Street Lighting -239.68 Sewer 62657 7173 Utilities Sewer -66.00 Buib, Photo Electric New 50w Light (Invoice #9641) 6142 Street Lighting -157.50 Rodeo Grounds 6102 - Utilities TH-GG -43.50 Communlty Center 6102 * Utilities TH GG -77.02 TOTAL -1,384.70 13569 IDEALI Linens & Uniform 1022 - Points West Bank Ch.. Community center Linens, supplies and rugs for Town Hail 7990 - Supplies and Maint. . -100.94 TOTAL -100.94 13570 Journal Office 1022 - Points West Bank Ch... Copy machine copy fees 6032 * Office Expense GG -49.07 TOTAL -49.07 Page 2 10:15 AM Town of Sedgwick 04/11/25 Check Detail March 10 through April 14, 2025 Num Name Memo Account Pald Amount 13571 Julesburg Family Market Account# 8814 1022 Points West Bank Ch... Clearweld 25ml syringe 6062 Supplies and Mainten... -18.67 TOTAL -18.67 13572 Kelly, P.C. 1022 Points West Bank Ch... Legal Fees Board Meeting 6042 Professional Services -193.50 Opioid Settlement 8343 Grant Expense Local -709.50 Legal Fees for Sewer Project Loan Agreement & Correspondence 7163 Supplles and Mainten... -709.50 TOTAL -1,612.50 13573 Lyles's Service 1022 Points West Bank Ch... Mini S.. Purchase and Labor Mini Split Museum 6062 Supplies and Mainten... -5,895.00 TOTAL -5,895.00 13574 Northeast colorado health... Bacteria' Test 1022. Points West Bank Ch... 2025-03 Water Bacteria Test 7063 Supplies & Maintenan... -20.00 TOTAL -20.00 13575 Prairle Mountain Media 1022 Points West Bank Ch.. 415240 AdvertismentPostngs 6032 Office Expense GG -29.61 TOTAL -29.61 13576 S&V W Auto Supply 1022 Points West Bank Ch... Solenoid. x: 21 7990 Supplies and Maint. - -107.38 Worklight, frt. Oil, antifreeze 7990. Supplies and Maint. -166.58 Hydro Oil 7990 Suppiies and Maint. - -54.99 TOTAL -328.95 13577 Sedgwick county E911 Au... Onsolve contract 1022 Points West Bank Ch... Yearly Reverse 911 Notifications for 2024 & 2025 6160 Dues and Subscriptions -400.00 TOTAL -400.00 13578 Sedgwick County Sales Landfill Fees 1022 Points West Bank Ch... Landfill Fees 7346 Landfill Trash -296.55 TOTAL -296.55 13579 Sedgwick County Well Us... 1022 Points West Bank Ch... Asses.. Water Depletion replacement fee 7093 Miscellaneous Water -1,165.00 TOTAL -1,165.00 13580 Sedgwick Volunteer Fire 1022 Points West Bank Ch.. Annual Donation Approved for 20251 Budget Meeting 692.2 Charitable Contributio... -15,000.00 TOTAL -15,000.00 13581 Usa Blue Book 1022 Points West Bank Ch... C# 94... Dual Check Valve INV 581815 7063 Supplies & Maintenan... -122.98 Repi tubing kit INV 590133 7163 Supplies and Mainten... -77.19 TOTAL -200.17 13582 WPCI 1022 Points West Bank Ch... 168699 CDL Random Testing Consorteum 6042 Professional Services -125.00 TOTAL -125.00 Page 3 10:15 AM Town of Sedgwick 04/11/25 Check Detail March 10 through April 14, 2025 Num Name Memo Account Paid Amount 13583 SINGLEPOINTI LLC Sharp BP Copier 1022 Points' West Bank Ch... 18124... New Copler Monthly Payment 7990 Supplles and Maint. -371.00 TOTAL -371.00 Page 4 - 3 * E < a - lf - I a a 9 5 e - a C - - e do < e 2 à a 9 a - - 6 H f 9 n 8 g e l B e 3 6 S 6 8 6 6 I x G a xo 3 - - - E 7 le 5 de iis Rie (970)474-3504 SEDGWICK COUNTY sced@pctelcom.coop ECONOMIC DEVELOPMENTY 125 Cedar St. Box1: Julesburg, CO 80737 Cassie Kizer Executive Director Sedgwick County Economic Development sced@pctelcom.coop 04/1/2025 Dear Board Members, - I hope this letter finds you well. I would like to first extend my apologies for not being able to attend this month's meeting, as am currently out of town. However, I wanted to provide you with an update on the IRA Tree Grant we have been facilitating for Sedgwick County and Holyoke. We have officially submitted for reimbursement for the work completed in the Town of Sedgwick, and we anticipate a turnaround of approximately 2-3 weeks from the time of submission. I will remain in contact with Kim regarding check delivery and will issue the reimbursement for Sedgwick as soon as the funds are made available to us. I sincerely appreciate the board's support throughout this process. Looking ahead, we are committed to securing additional funding to replace the trees that were removed. Your patience as we navigate this process is greatly appreciated. Additionally, I plan to attend next month's meeting to discuss the possibility of the Town of Sedgwick sponsoring a Thursday Night Out event for $500. This is a wonderful opportunity to bring the community together for a memorable summer experience, and we would love to have Sedgwick's participation again in making it a success. (970)474-3504 SEDGWICK COUNTY sced@pcteicom.coop ECONOMIC DEVELOPMENT 125 Cedar St, Box1Julesburg, CO 80737 If you have any questions or need further information before the next meeting, please feel free to reach out to me via email at sced@pctelcom.coop. I look forward to reconnecting with you all soon. Thank you for your time and continued support. Best regards, Okyw Cassie Kizer Executive Director Sedgwick County Economic Development Town of Agenda Item Request Sedgwick $ 1 Guest information M - AS First Name Heasthes Last Name yooce Phone 916-520-864 Address Name of Organization Bloe Skies Thenaputc Blag Must submit requests by Wednesday before the Regular Board of Trustee meeting for approval. Regular Town Meetings are the second Monday of the month, (or Tuesday if Monday is a holiday recognized by the Town) Please provide a summary of your Agenda item comments: Ragusk Wade Por Commenik Gak Renks0 p appove fpicca0 Euont Liquer Gouse Is this request for Board action? Yes No[ Have you brought this before the board previously? A Ify yes, Date? vesINOD th4 We will contact you to confirm placement on the agenda. Presentations are limited to 10mins Received by: Received Date: Notes: Mayor Approval: Date: Sedgwick County Post-Prom Committee Mrs. Tammy Aulston - Post-Prom Coordinator Mrs. Kimberly Ehnes = JHS Representative Mrs. Sarah Dille = RHS Representative February 10, 2025 Dear Business Owner: The senior parents of the Julesburg and Revere High Schools are in charge of planning the annual Post-Prom Party, which is a combined effort by both local schoois. Through the generosity of people like you, we will be able to provide a supervised, fun, drug and alcohol free evening of enjoyment for Sedgwick County students and their dates. Refreshments, games, and prizes are provided throughout the evening. This year the Prom and Post Prom will be hosted on April 26, 2025 at the Julesburg High School immediately following the dance. We are requesting support through donations of money and gift certificates to be given out during the evening. We understand that you have multiple requests for donations, so please know that we do appreciate your investment in the youth of our community. If you desire to contribute a monetary donation, please make your check payable to Sedgwick County Post Prom Committee and mail to the below: Sedgwick County Post Prom Committee c/o Tammy Aulston 216 West 7th Street Julesburg, CO 80737 Thank you in advance for your support of this worthwhile project. If you have any questions, please contact: Tammy Aulston (970) 380-0516 Tammy. Auiston@lulesburgorg Kim Ehnes (308) 440-3155 Ehneskieulesburgorg Sarah Dille (970) 520-6215 Sdille@hea.coop Sincerely, Sedgwick County Post-Prom Committee Olivia -h 970-520 - 8846 Conbauk Ingron Sponsorship Commitment Form Return by empil: raumgnppngon Return by ma: 20 S Main St, Yuma Co 80759 Donor Name (as will appear in materials) Primary Contact Address City, State, Zip Telephone Email Website (if applicable) SPONSORSHIP LEVEL DoublePlatinumsponserf$5009/sold out Platinum Sponsor ($2,500) Gold Sponsor ($1,000) Silver Sponsor ($500) We are unable to participate in the premium Advertising Sponsor ($250) sponsorships but wish to contribute $ Supportive Sponsor ($100) Check enclosed, made payable to Baby Bear Hugs Sponsorship made through ntps/www.coloradogesomomenitalonBabyBearlugs (please include a note saying it is a sponsorship) / wish to receive an invoice by email. AUTOHRIZATION & SIGNATURE Authorized Signature Print Name Date THANK YOU FOR SUPPORTING FAMILIES IN EASTERN COLORADO! Baby Bear Hugs is a 501(c)(3) nonprofit organization, all donations are tax deductible (TAX ID 84-1311396). The entire amount of your contribution goes to support the Baby Bear Hugs. Donations are tax-deductible to the extent provided by law. Please keep a copy of this form for your records.