OENS AGENDA ORNS REGULAR MEETING BOARD OF UTILITIES COMMISSIONERS La Junta, Colorado January 17, 2023 4:00 p.m. Council Chambers Municipal Building 601 Colorado Avenue CALL TO ORDER ROLL CALL (City Clerk) Board Members PIA Supervisors Others Ayala Bourget Cranson McKenzie Velasquez MINUTES OF PREVIOUS MEETING (Chairman) Regular Meeting December 13, 2022 CITIZEN PARTICIPATION FOR NON-AGENDA ITEMS ONLY (5-minute time limit per person) REPORTS A. ARPA Board (Gary Cranson) B. Water & Wastewater Treatment (Tom Seaba) C. Power Distribution/Plant (Bill Jackson) D. Sanitation (Martin Montoya) NEW BUSINESS A. Election of Officers for 2023 (Chairman) (Action) 1. Chairman 2. Vice-Chairman B. Taylor Hall (Solar) C. SRF Funding (Tom Seaba) D. City Manager's Comments E. Governing Body's Comments ADJOURN Subject to approval at the BOARD OF UTILITIES COMMISSIONERS - December 13, 2022 Januay 17, 2023 CITY OF LA JUNTA Utilities BoardMeeting COUNTY OF OTERO SS STATE OF COLORADO AI Regular Meeting of the Board of Utilities Commissioners of the City of La Junta, Colorado, was called to order by Chairman Frank McKenzie on Tuesday, December 13, 2022, at 4:00 p.m. in the Power Board Room of the Municipal Building. Roll was called and the following Board Members were present: Present Joe Ayala, Mayor Mike Bourget, Commissioner arrived at 4:05 p.m. Gary Cranson, Vice-Chairman Frank McKenzie, Chairman Absent: Paul Velasquez, Council Member Also present: Rick Klein, City Manager Bill Jackson, Asst. City Manager Melanie Scofield, City Clerk Tom Seaba, Director of Water & Wastewater Martin Montoya, Director of Engineering Paul Velasquez, Council Member Betty McFarren, RF Gazette MINUTES OF PREVIOUS MEETING Chairman McKenzie asked if there were any corrections or additions to the minutes of the Regular Meeting of November 9, 2022. Hearing none, he declared the November 9, 2022 minutes approved as published. CITIZEN PARTICPATION 1. Bette McFarren: The driveways on my street, 2100 block of Belleview, is bad. We are unable to get in and out of our driveways without scraping part of our car. REPORTS A. ARPA Board. Gary Cranson gave the following report: 1. Summary of October 2022 Financial and Operating Statements: During the month of October, revenue from power sales was less than budget by $110,461 (5.3%) and total revenues were less than budget by $92,668. Total cost of goods sold was under budget by $105,506 (7.8%). Net Revenue from Operations for the month was $392,268. 2. Year to Date Income Statement: Revenue from power sales was less than budget by $86,129 (0.4%) and cost of goods sold was less than budget by $657,784 (3.7%). YTD Net Revenue is $5,839,613. Debt Service Coverage YTD is 1.76X. 2. Operating Report: Member Energy sales for October is 5.0% less than budget and the same as it was in 2021. Member Energy Sales YTD is 0.9% less than budget and 0.19% less than 2021. AIl in cost of power to members YTD is $0.1004 per kWh; 2.3% lower than 2019. 3. December Meeting Actions: The 2023 budget was approved. Meeting dates and locations for 2023 were approved for posting. A rate change to the Avoided Cost Rate for payment of member's customers renewable (solar) generation was changed to track ARPA's actual cost of Page 2 of 5 BOARD OF UTILITIES COMMISSIONERS = December 13, 2022 purchased power. This rate had been based on the EIM (Energy Imbalance Market) rate which had large fluctuations and was hard to explain to consumers. The rate change will be effective January 1, 2023. 4. Next Meeting February 23, 2023 at Otero College in La Junta. B. Water & Wastewater Treatment. Tom Seaba gave the following report: 1. R.O. Plant Received replacement chlorine storage tank. Installation is schedule for 12/7/2022. Well #15 was taken out of service due to a hole in the casting. Three wells are now out of service. Flange installed and repairs made to frozen pipes in well #9. New thermostats installed in wells #6, #7, and #9. Repaired coolant leak on west well field generator. Replaced packing in reserve booster. Well drawdown checks completed. Changed oil and diaphragms on chlorine pumps #1 and #2, and cleaned check ball valves. Maintained all SCADA radios. Meter Reading, property maintenance. 2. Distribution Completed water main in 2100 block of Belleview. Beginning to replace all setters and meters in 2100 block of Belleview. Repaired main leak on Cimarron Avenue. Repaired leaks on services and meter setters. Meter reading and utility billing office generated work orders. 3. Wastewater Treated 23.460 million gallons. Removed 42.0 ft3 of screenings and 54.0 ft3 of grit. RO concentrate discharge to plant was 18.158 million gallons. Jetted 7,777 feet of main. Sixteen emergency calls and three manhole locates. WFI completed repair work on November 10. Also re-tapped two connections in the 1400 block of Lincoln because taps were damaged/plugged. Repaired electrical issues in grit building. Additional plant, collection system, and grounds maintenance. 4. Other Notables: Katelin Reed attended sanitary survey training. Moltz Construction continues work on the new south booster station. Tapped into 20 inch main and conducted pressure tests. Hired Bryan Hill to our distribution crew. 5. Arkansas Valley Conduit Update The Colorado Water Conservation Board approved a $20 Million Grant for the Arkansas Valley Conduit at its meeting on November 16th. In speaking with several water engineers and managers, including the water engineer from AGRA, which manages our well augmentation, they presume that as of right now, that if a city were to opt out of the conduit, it would continue to receive its project water allocation as it currently does. They cannot envision where the city would be denied that water if it has a legal entitlement to it if it chooses to opt out of the project. However, no one can see the future and how the handling and delivery of project water could change in the future. (At the time of the Board meeting, it was determined that this belief is incorrect.) Page 3 of 5 BOARD OF UTILITIES COMMISSIONERS = December 13, 2022 The response from the Bureau of Reclamation concerning project water delivery concerning the AVC: "As far as the BOR goes, we coordinate with Southeastern on water storage and how it is managed at that level. The BOR then sells it to Southeastern and they administer the water to their customers." (Discussion continued amongst the Board members.) C. Power Distrbution/Power Plant. Bill Jackson gave the following report: 1. Line Crew/Power Plant Daily reads, disconnects and maintenance. Heaters were installed at the Line Crew Shop at 118 San Juan Avenue. A pole that was hit by a car on Highway 50 was replaced. The crew worked on a pad mount transformer that was hit by a truck at Perkins Dodge Dealership. There was an underground fault at the north wellfield on circuit LP 52-3 on November 23rd. Christmas decorations were hung throughout the city. 2. SOLAR. Accounts The total kWh returned to the system was 4066, from 12 customers. A total of $154.51 was rebated at the avoided costs. There are currently 22 solar customers. 3. System Update The crew chased down another underground fault that was causing the 52-3 to take action. It was traced to the North well fields. We were able to isolate and back feed from the Industrial Park Substation so that no customers were without power. We attended a webinar with Ricki Rigel on Grid Resilience Funding. The City of La Junta also sent letters to the Colorado Energy Office. D. Sanitation. Martin Montoya gave the following report: 1. November 2022 Year To Date Total October Item 2021 2022 Diff Change 2021 2022 Diff % Diff Otero County Landfill 5369.49 5194.18 (175.31) (175.31) 590.11 544.05 (46.06) (7.81) (tons) Southeast & East 173.68 148.39 (25.29) (25.29) 13.87 9.8 (4.07) (29.34) Central Recycling (tons) Clean Valley Recycling 29.99 35.575 5.59 5.59 3.5 3.205 (0.30) (8.43) Curbside (tons) Clean Valley Recycling 18.95 16.1575 (2.79) (2.79) 3.07 1.95 (1.12) (36.48) Trailer (tons) Clean Valley Recycling Added in 385.91 N/A N/A Added in 0 N/A N/A E-Waste (Ibs) 2022 2022 Page 4 of 5 BOARD OF UTILITIES COMMISSIONERS = December 13, 2022 Year to Date Total November Item 2021 2022 Diff % Diff 2021 2022 Diff % Diff Special Pick-Ups 57 84 27.00 32.14 6 9 3.00 33.33 (Quantity) 40-yd Boxes 37 54 17.00 31.48 4 13 9.00 69.23 (Rental & Service) 20-yd Boxes 45 50 5.00 10.00 5 8 3.00 37.50 (Rental & Service) 40-yd Box 231 222 (9.00) (3.90) 25 1 (24.00) (96.00) (Service) 20-yd Box 98 98 0.00 0.00 6 0 (6.00) (100.00) (Service) Overage on Boxes 70 110 40.00 36.36 6 11 5.00 45.45 (Days and/or Weight) Compactor Box 35 47 12.00 25.53 6 5 (1.00) (16.67) (Service) Transfer Station 388.62 NA N/A 32.36 NA NA Open Top (tons) Transfer Station 124.44 NA N/A 6.68 N/A NA Compactor (tons) Added Added Replaced Tote 118 NA NA 1 NA NA in in 2022 2022 Replaced Lid 54 N/A N/A 3 N/A N/A Additional Tote 124 N/A N/A 4 N/A N/A Repaired/Replaced 20 N/A N/A 1 N/A N/A Dumpsters 2. Turns out the figures for SECRA were off quite a bit. We've got those fixed and went back and corrected last years and this year's figures. 3. Having multiple problems with our trash trucks. Three trucks have gone down in in the last couple of months. There's no problem with the trucks themselves it comes down to the DEF systems. 4. The landfill will be raising their costs beginning January 1st, Also shared comparison of sanitation rates from surrounding communities. NEW BUSINESS A. Asst. City Manager's Comments. 1. Wal-Mart is going to do away with the plastic bags after the first of the year. So instead of receiving $0.06 out of $0.10 per bag, there won't be any income coming from them on the bags. Page 5 of 5 BOARD OF UTILITIES COMMISSIONERS - December 13, 2022 B. Governing Body's Comments. 1. Mayor Ayala: Explained to the board how the evaluation of the City Manager will work. There being no further business, the meeting adjourned at 5:03 p.m. ATTEST: CITY OF LA JUNTA Melanie R. Scofield, City Clerk Frank McKenzie, Chairman A. ARPA Board. Gary Cranson submitted the following report: 1. Summary of November 2022 Financial and Operating Statements: During the month of November, revenue from power sales was better than budg- et by $ 14,201 (0.7%) and total revenues were better than budget by $ 26,874. Total cost of goods sold was under budget by $ 39,833 (3%). Net Revenue from Operations for the month was $ 437,965. 2. Year to Date Income Statement: Revenue from power sales was less than budget by $ 71,927 (0.3%) and cost of goods sold was less than budget by $ 697,617 (4.3%). YTD Net Revenue is $ 6,105,420. Debt Service Coverage YTD is 1.72X 3. Operating Report: Member Energy sales for November was 1.5% better than budget and 8% better than 2021. Member Energy Sales YTD was 0.7% less than budget and 0.43% better than 2021. All in cost of power to members YTD is $0.1003 per kWh; 2.3% lower than 2019. 4. Next Meeting February 23, 2023, at Otero College in La Junta. Utility Board Meeting 01/17/2023 Departmental Goings-On R.O. Plant Installed new 5000 gallon chlorine storage tank. Tank put into operation after passing pressure testing. Manganese filter chlorine pump diagnosed and repaired. Replacement pump quoted at $7,822 (pump only, no controller or motor). New coolant heater installed on Prairie View booster generator. New batteries installed in North Well Field generator after it failed to start during load test. Troubleshooting issues with heater at plant. Began digitizing older files. Changed oil in chemical pumps. Completed 4th quarter storage tank inspections. Meter Reading, property maintenance. Distribution Repaired a main break in the 400 block of Bradish. Worked with numerous customers with frozen services. Replaced frozen meters and setters. Equipment maintenance. Meter Reading and utility billing office generated work orders. Wastewater Treated 23.688 million gallons. Removed 26ft3 of screenings and 27ft3 of grit. RO concentrate discharge to plant was 18.173 million gallons. Jetted 0' feet of line jetted due to severe cold weather and absences due to illness. 13 emergency calls and 19 manhole locate requests. Oil changed and coolant leak repaired on generator. Electrical issues repaired on composite sampler shed. Annual biosolids sampling completed. Training by CRWA conducted at plant on December 14th and by Zoom on December 15th. Additional plant, collection system, and grounds maintenance. Other Notables: Received a $10,000 planning grant to continue project needs assessment for SRF funding. Moltz Construction continues ground and piping work on the new south booster station.. Hired Bryan passed his level 1 distribution certification exam. Kevin Grasmick passed his level D water treatment exam. Katelin Reed passed her level 4 distribution certification exam. Safety training concerning slips and falls. CITY OF LA JUNTA TREATED WATER PUMPING REPORT 2022 DAILY RUNNING RUNNING DECEMBER TOTALS TOTAL AVERAGE 1 1,050,220 1,050,220 1,050,220 2 907,575 1,957,795 978,898 3 1,046,627 3,004,422 1,001,474 4 1,017,254 4,021,676 1,005,419 5 1,618,389 5,640,065 1,128,013 6 1,287,477 6,927,542 1,154,590 7 1,083,658 8,011,200 1,144,457 8 994,155 9,005,355 1,125,669 9 1,208,613 10,213,968 1,134,885 10 977,699 11,191,667 1,119,167 11 1,144,229 12,335,896 1,121,445 12 926,613 13,262,509 1,105,209 13 1,093,484 14,355,993 1,104,307 14 1,026,867 15,382,860 1,098,776 15 922,973 16,305,833 1,087,056 16 1,079,779 17,385,612 1,086,601 17 1,044,310 18,429,922 1,084,113 18 914,025 19,343,947 1,074,664 19 1,113,397 20,457,344 1,076,702 20 1,009,880 21,467,224 1,073,361 21 1,073,886 22,541,110 1,073,386 22 1,215,999 23,757,109 1,079,869 23 1,087,441 24,844,550 1,080,198 24 1,217,313 26,061,863 1,085,911 25 1,053,920 27,115,783 1,084,631 26 1,195,109 28,310,892 1,088,880 27 1,166,445 29,477,337 1,091,753 28 1,025,472 30,502,809 1,089,386 29 1,264,536 31,767,345 1,095,426 30 1,066,442 32,833,787 1,094,460 31 1,104,541 33,938,328 1,094,785 City ofLa Junta Electric Department P.O. Box 489 2 601 Colorado. Avenue > SCIRIC DE La Junta, Colorado 81050 December 2022 Report In addition to daily reads, disconnects and maintenance, the crew performed these additional tasks: A power pole was removed on the North side of East School for the Street Department. The crew set a pole for the new bath house service at the Brick & Tile Park on 10th Street. A new power pole was set at 24th Street and Carson Avenue. Some ofthe lights were retrofitted and new globes added in the parking lot at Colorado Bank & Trust. The crew worked with Black Hills Energy on replacing a power pole that is shared at 505 Jackson Street in North La Junta. The crew repaired a damaged underground service at 1502 Carson Avenue. Extra Christmas decorations were added around City Park. SOLAR Accounts The total kWh returned to the system was 2,207, from 12 customers. A total of$112.56 was rebated at the avoided costs. There are currently 22 solar customers. System Update We continue to evaluate system weaknesses and determine areas of focus for improvement and upgrades. JK Engineering will present results of rate studies at the February meeting. B 8 8 8 3 3 I 3 - a o a a f 3 - o o - à o o e e a - 3 a a 5 a 1 3 o o - a 5 a 2 5 a 3 8 a - 1 3 a a o o a S de 4 & a - 8 le 5 e 59" DN - 2 an ne 9 0 2 a 4 0 o $ a n * non a s 6s 5 a 355 o a a a a 3 a 0S'69T Z9'var 4 00 3 a a 3 a a - : a (AW) 6 8502 9P'04 P2'14 24'04 9504 9E'T A 68'04 a A - à * - / a / 2 N - - 0 / o - - - / - - e E e - e ARPAI Headquariers POI Box 70 Lamar, Colorado 81052 ARPA Phone: (719): 336-3496 Bringing the Power to) You Fax: (719)336-5956 E-mail: Arkansas River Power Authoriy rigel@arpapowezor INVOICE December 15, 2022 STATEMENT: LA. JUNTA MUNICIPAL UTILITIES POIER SALES FOR THE MONTH OF: November ENERGY 6,162,176 KWh X 0.08836 $544,489.87 Date: 11/17/2022 DEMAND Hour: 800 12,625 KW x 5,49000 $69,311.25 SUBTRANSMISSION 0 kWh x $0.00 RGR Generation, Avoided Cost Credit 4,066 KWh X 0.05161 ($209.85) Debt Service Adder (November) 6,162,176 kWh x 0.00856 $52,748.23 Energy Cost Adj (October) 6,054,662 kWh x S0.00 Retum ofReserves (October) 6,054,662 kWh X $0.00908 ($54,976.33) TOTAL $611,363.17 As Metered 6,183,288 Less SECPAI Headquarters (25,178) Gross Generation 0 RGR Generation, Avoided Cost 4,066 RGR Generation, PPA 0 Less Station Service 0 TOTALKWhs 6,162,176 2022 2021 Demand 12,625 11,479 Energy 6,162,176 5,702,931 The Avoided Cost Rate for November-22 $0.05161 KWh Statements shall be due and payablet to the Authority within ten (10) days after the statement is received. ARPA Momber Municipalltles: Holly 1 La Junta 1 Lamar 1 Las Animas 1 Springfield 1 Trinidad City of La Junta Electric Fuel Cost Adjustment 11/30/2022 Date Completed: 12/27/2022 Enter ARPA Invoice data in shaded area only For Billing Month starting: NOVEMBER Rates Energy in KWH 6,162,176 $ 0.0884 $ 544,489.87 Demand in KW 12,625 $ 5.49 $ 69,311.25 SubTransmission charge $ $ Transtion dollar charge 4066.00 $ 0.05 $ (209.85) Debt Service Adder charge 6,162,176 $ 0.008560 $ 52,748.23 Energy Cost Adjustment KWH 6,054,662 $ 0 Total Energy Cost From ARPA $ 666,339.50 Return of Reserve dollar amount 6,054,662 $ 0.009080 $ 54,976.33 Total Energy cost for ECA calc $ 611,363.17 Credit dollar amount Pre-Payment credit dollar amount 0 Total Amount Due ARPA from La Junta $ 611,363.17 Total KWH 6,162,176 Less Line and Transformer Loss (KWH * 3%) 184,865 Less Street Light Usage 103,413 Total Energy Available to Customers 5,873,898 Total Energy Cost / Total Energy Available $ 0.104081344 Less Base dollar amount $ 0.060000000 City of La Junta's ECA $ 0.0440813 ARPA Headquarters POE Box 70 Lamar, Colorado 81052 ARPA Phone: (719) 336-3496 Bringing the Power to You Fax: (719) 336-5966 Arkansas River Power Authority E-mail: migel@arpapower.org INVOICE December 15, 2022 STATEMENT: LA. JUNTA MUNICIPAL UTILITIES POIER SALES FOR THE MONTH OF : November ENERGY 6,162,176 kWh X 0.08836 $544,489.87 Date: 11/17/2022 DEMAND Hour: 800 12,625 kW X 5.49000 : $69,311.25 SUBTRANSMISSION J kWh x $0.00 RGR Generation, Avoided Cost Credit 4,066 kWh x 0.05161 ($209.85) Debt Service Adder (November) 6,162,176 kWh X 0.00856 $52,748.23 Energy Cost Adj (October) 6,054,662 kWh x $0.00 Retum of Rescrves (October) 6,054,662 kWh x $0.00908 ($54,976.33) TOTAL $611,363.17 As Metered 6,183,288 Less SECPA Headquarters (25,178) Gross Generation 0 RGR Generation, Avoided Cost 4,066 RGR Generation, PPA 0 Less Station Service 0 TOTALKWhs 6,162,176 2022 2021 Demand 12,625 11,479 Energy 6,162,176 5,702,931 The Avoided Cost Rate for November-22 $0.05161 /kWh Stalements shall be due and payable to the Authority within ten (10) days after the statement is received. ARPA Member Municipalties: Hofly 1 La. Juata 1 Lamar 1 Las Animas 1 Springfield 1 Trinidad La Junta Municipal Utilities 12/31/2022 TO: ARKANSAS RIVER POWER AUTHORITY GenersienFee-SPQPMAerkwhgenenses $0.00 Re-ersleadast $0.00 Total: $0.00 Estimated kW Demand 13,365 Estimated kWh 6,705,277 La Junta Municipal Light Plant Monthly Report MONTH/YEAR DEC 2022 DATA FROM ION METER MONTHLY SCREEN ION SWD Peak Demand:133l5w Date: 12-14 Time: 1.12 Al ION SWD Min Demand: S812Kw Date: 12:2 Time: ZilAn ION KWH NET: Lo 705277 KwH DATA FROM PLANT CONSUMPTION METER SCREEN AND PREVIOUS MONTH REPORT CURRENT s PREVIOUS = TOTAL METER 1 KWH READING: 210414 A04030 6384 METER 2 KWH READING: 99360 96358 3po2 METER 3 KWH READING: 222736 210350 12386 PLANT USAGE TOTAL: 21772 FAX COPY TO GINGER FILE IN MONTHLY REPORT BOOK Sanitation Report December 2022 Year To Date Total December Item 2021 2022 Diff % Diff 2021 2022 Diff %Diff Special Pick-Ups 68 90 22.00 24.44 11 6 -5 (Quantity) -45.45 40-yd Boxes 44 56 12.00 21.43 7 2 -5 (Rental & Service) -71.43 20-yd Boxes 48 52 4.00 7.69 3 2 -1 (Rental & Service) -33.33 40-yd Box 246 234 -12.00 -4.88 15 12 -3 (Service) -20.00 20-yd Box 107 103 -4.00 -3.74 9 5 -4 (Service) -44.44 Overage on Boxes 82 119 37.00 31.09 12 9 -3 (Days and/or Weight) -25.00 Compactor Box 38 51 13.00 25.49 3 4 1 (Service) 25.00 Transfer Station 405.86 N/A N/A 17.24 N/A Open Top (tons) N/A Transfer Station 132.56 N/A N/A 8.12 N/A Compactor (tons) N/A Replaced Tote 120 N/A N/A 2 N/A Added in Added in N/A 2022 2022 Replaced Lid 57 N/A N/A 3 N/A N/A Additional Tote 133 N/A N/A 9 N/A N/A Repaired/Replaced 20 N/A N/A N/A Dumpsters N/A Year To Date Total November Item 2021 2022 Diff Change 2021 2022 Diff % Diff Otero County Landfill 5915.92 5661.31 -254.61 -254.61 546.43 467.13 -79.3 (tons) -14.51 Southeast & East 195.5 166.01 -29.49 -29.49 21.82 17.62 -4.2 Central Recycling (tons) -19.25 Clean Valley Recycling - 35.22 39,435 4.22 4.22 5.23 3.86 -1.37 Curbside (Tons) -26.20 Clean Valley Recycling - 21.53 18.2175 -3.31 -3.31 2.58 2.06 -0.52 Trailer (Tons) -20.16 Clean Valley Recycling Added in Added in 385.91 N/A N/A 0 N/A E-Waste (Ibs) 2022 2022 N/A Page 1 of 4