MINUTES OF THE SPECIAL CITY COUNCIL MEETING-STRATEGIC PLANNING WORKSHOP MARCH 24, 2025 1. CALL TO ORDER AND CONFIRM A QUORUM Mayor Billings called the Special meeting = Strategic Planning Workshop of the Fate City Council to order at 6:00 p.m. on the 24th day of March 2025, in the Fate City Hall 1900 CD Boren Parkway, Fate, Texas. Victoria Raduechel, City Secretary, confirmed the presence of a quorum. Council Members Present: David Billings, Mayor Codi Chinn Mark Harper, Deputy Mayor Pro Tem Scott Kelley Allen Robbins, Mayor Pro Tem Mark Hatley Lance Megyesi Council Members Absent: None City Staff Present: Michael Kovacs, City Manager Steven Downs, Assistant City Manager Victoria Raduechel, City Secretary Leigh Corson, Director of Human Resources Lyle Lombard, Director of Public Safety Jordan Pope, DPS Public Safety Officer Steve Gilbert, Director of Community Services and Building Safety Scott Monaghan, Director of Public Works Raju Anthony, Director of Finance Teresa Stevens, Accounting Manager Matt Wavering, Economic Development Director Ryan Wells, Director of Planning and Development Services Omar Williams, Assistant to the City Manager Isaiah Tacket, Systems Administrator March 24, 2025 Council Meeting Minutes Page 1 of 8 2. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS Steven Downs, Assistant City Manager, gave the invocation, after which the Council led the Pledge of Allegiance to the American and Texas Flags. 3. PUBLIC COMMENT This is an opportunity for the public to address the council on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Public comments are limited to three (3) minutes per speaker, unless otherwise required by law. To address the governing body, each speaker must complete a Public Comment Form and present the completed form to the City Secretary prior to the start of the meeting. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body and not individual city officials or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the governing body is not permitted to take action on or discuss any item not listed on the agenda. The council may: (1) make a statement of fact regarding the item; (2) make a recitation of existing policy regarding the item; or (3) propose the item be placed on a future agenda. There was no one present wishing to speak. 4. CONSENT AGENDA All items under Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. City Staff may answer questions from the City Council regarding Consent Agenda items. However, if discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider approval of minutes of the Council Meeting held March 13, 2025. B. Consider approval of Resolution No. R-2025-016- approving an interlocal agreement amendment between North Central Texas Council of Governments (NCTCOG) and the City of Fate regarding funding to support a scrap tire collection event. Council Member Harper moved to approve the consent agenda, as presented. Council Member Hatley seconded the motion. There was no discussion and the vote on the motion was as follows: March 24, 2025 Council Meeting Minutes Page 2 of 8 Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. 5. STRATEGIC PLANNING WORKSHOP A. Council Strategic Planning Workshop Session 1 Review Hilary Shine, Senior Vice President of Organizational Development with Strategic Government Resources (SGR), led the Council in a review of the first Strategic Planning Workshop held February 24, 2025. The review included the following information: Good Governance Should: Cast vision for the future Set the organization's priorities and goals Consider all stakeholders Create community engagement Ensure the financial health of the organization Enable delivery of and access to quality projects and services Hold the organization accountable for its promises Build trust Strategic Visioning Loop: Governance is a system. The council's vision is key to the governance system. Establishing and adopting that vision creates transparency, clarity, and continuity. Fate, Texas: Vision: Fate is a vibrant, financially sound and family-oriented community. The City delivers exceptional services that enhance the quality of life, while fostering a safe atmosphere where citizens and businesses can thrive. Mission: To continually improve the quality of life in Fate through effective governance and fiscally resilient delivery of outstanding public services. SWOT Analysis: Strengths: Desirable Community Able to grow Prepared for growth Good Infrastructure Talented People March 24, 2025 Council Meeting Minutes Page 3 of 8 Public Safety, safe community Strong Finances Low tax rate Well-run services Weaknesses: Divisive Council Communicating with residents Promoting Fate Limited tax base Taxing restraints Revenue Source reduction Traffic Feels Overcrowded Citizens Understanding, perceptions Listening Opportunities: Attractiveness to businesses Diversifying the tax base Better planned, smart development Open Land Keeping Tax Rate low Hotel More Communty-bulding events Creating Fate Identity Strategic Public Relations Staying ahead of service demands Threats: Legislature, loss of local control Poor Council dynamics Short-Term focus Competition from neighboring cities Uncontrolled population growth Losing touch with resident desires Personal interest over community need Allowing minor opinion too much influence Keeping up services, public safety with growth March 24, 2025 Council Meeting Minutes Page 4 of 8 Focus Areas: Economic Development Comprehensive Plan Zoning decisions Future Public Safety Growing the sales tax base Infrastructure Standing up for local decision-making Reputation building Bringing community together 2024 Strategic Priorities: Public Safety Fiscal Resiliency & Accountability Sense of Community Sustainable Infrastructure & Services 2025 Focus Areas: Economic Development Comprehensive Plan Zoning decisions Future of Public Safety Growing the sales tax Infrastructure Standing up for local decisions Reputation-Dulding Bringing Community together Governance 2025 Proposed Strategic Pillars: Public Safety Fiscal Resiliency & Accountability Sense of Community Sustainable Infrastructure & Services Service Excellence & Economic Growth B. Establishing Strategic Priorities Hilary Shine, Senior Vice President of Organizational Development with Strategic Government Resources (SGR), led the Council in a discussion comparing the 2024 March 24, 2025 Council Meeting Minutes Page 5 of 8 Strategic Priorities and the 2025 Focus Areas and discussion ensued among the Council regarding the same. 2024 Strategic Priorities: Public Safety Fiscal Resiliency & Accountability Sense of Community Sustainable Infrastructure & Services 2025 Focus Areas: Economic Development Comprehensive Plan Zoning decisions Future of Public Safety Growing the sales tax Infrastructure Standing up for local decisions Reputation-Dulding Bringing Community together Governance The Council agreed to the following 2025 Strategic Pillars: Public Safety Fiscal Resiliency & Accountability Sense of Community Sustainable Infrastructure & Services Service Excellence & Economic Growth C. Priority Goal-Setting Hilary Shine, Senior Vice President of Organizational Development with Strategic Government Resources (SGR), led the Council and Staff through the process for developing goals related to the 2025 Strategic Priorities, at which time Michael Kovacs, City Manager, reviewed departmental strategic priorities. It was the consensus of the Council to use the following goals related to the 2025 Strategic Priorities: Public Safety: . Recruit and Retain Personnel Effective Emergency Response Public Safety Strategy Improvements . Transition to Police and Fire Divisions March 24, 2025 Council Meeting Minutes Page 6 of 8 Fiscal Resiliency & Accountability: Appropriate Tax Rate Effective Revenue Management Ensure Fiscally Productive Development Responsible Debt/Expense Management Sense of Community: Promote Community Awareness through Branding and Marketing Utilize the Community Survey Build Community Connections and Engagement Effective City Messaging Sustainable Infrastructure & Services: Maintain and Develop Parks and Recreation Programming Proactively Maintain and Improve Existing and New Infrastructure Enhance Technology Safety and Security Service Excellence & Economic Growth: Deliver Excellent Customer Experience Develop the Workforce Resilient Business Environment The Council discussed where to place focus areas of governance and the Comprehensive Plan. It was the consensus of the Council that governance and the Comprehensive Plan should be treated as foundational. D. Next Steps Hilary Shine, Senior Vice President of Organizational Development with Strategic Government Resources (SGR), reported the following next steps for Staff: Bring Strategic Pillars and Goals to Council for official consideration and adoption. Use Strategic Pillars and Goals to guide staff in drafting action plans. Create regular reporting, review and affirmation schedules. 6. EXECUTIVE SESSION: In accordance with Texas Government Code, Section 551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: A. In accordance with Texas Government Code, Section 551.087, to discuss or deliberate regarding commercial or financial information that the City has received March 24, 2025 Council Meeting Minutes Page 7 of 8 from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Fate and with which the City is conducting economic development negotiations; and to deliberate the offer of a financial or other incentive to the business prospect: 1. Project Cactus The item was read and Mayor Billings recessed the Council meeting at 8:12 p.m. and convened Executive Session at 8:18 p.m. 7. RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session The Executive Session was adjourned at 8:56 p.m. and Mayor Billings reconvened the meeting of the City Council at 8:57 p.m. No action was taken on items discussed in Executive Session. 8. ADJOURNMENT There was no further ousiness before the Council and Mayor Billings moved to adjourn. Council Member Robbins seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried and the meeting adjourned at 8:57 p.m. APPROVED BY THE CITY COUNCIL ON THIS THE 7th DAY OF APRIL 2025. OF FATE * * APPROVED: * * * * * * * * David Billings, Mayor * * ATTEST: 1o ORPORATED bloixladuachul Victoria Raduechel, TRMC City Secretary March 24, 2025 Council Meeting Minutes Page 8 of 8