MINUTES OF THE FATE MUNICIPAL DEVELOPMENT DISTRICT NO. 1 BOARD OF DIRECTORS MEETING MARCH 11, 2025 1. Call to order and confirm a quorum MDD President Todd Crabtree called the meeting of the Fate Municipal Development District No. 1 to order at 6:00 p.m. on the 11th day of March 2025, in the Hub at Fate Station, 3rd floor, Lafayette Conference Room, located at 110 E. Greenhill Ln., Fate, Texas. Victoria Raduechel, City Secretary, confirmed the presence of a quorum. Members Present: Cynthia Ferris Allen Robbins Zachary Timko Cheyenna Tellez, Secretary Todd Crabtree, President Bob Chambers, Vice President Erin Penney Members Absent: None City Staff Present: Michael Kovacs, City Manager Steven Downs, Assistant City Manager Matt Wavering, Economic Development Director Yvonne Lane, Economic Development Specialist Victoria Raduechel, City Secretary John Middleton, with Economic and Community Development Omar Williams, Assistant to the City Manager 2. Public Comment This is an opportunity for the public to address the Fate Municipal Development District on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Public comments are limited to three (3) minutes per speaker, unless otherwise required by law. To address the governing body, each speaker must complete a Public Comment Form and present the completed form to the City Secretary prior to the start of the meeting. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body and not individual city officials March 11, 2025 MDD Meeting Minutes Page 1 of 4 or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the governing body is not permitted to take action on or discuss any item not listed on the agenda. The council may: (1) make a statement of fact regarding the item; (2) make a recitation of existing policy regarding the item; or (3) propose the item be placed on a future agenda. There was no one present wishing to speak. 3. Tour of the Hub at Fate Station and update on progress/marketing. Matt Wavering, Economic Development Director led the MDD Board of Directors on a tour of the Hub at Fate Station. The tour began at 6:01 p.m. and ended at 6:17 p.m. Mr. Wavering gave a brief update on progress/marketing for the Hub at Fate Station and answered questions from the Board regarding the same. 4. Discuss, consider, and take any necessary action regarding the Interim Use Agreement for new operator (It's Grub:30) for the Fate Food Haul. Matt Wavering, Economic Development Director, provided a brief overview of the interim use agreement with It's Grub:30, a new operator for the Fate Food Haul, at which time he answered questions from the Board regarding the same. Board Member Robbins moved to approve the interim use agreement for new operator, It's Grub:30, for the Fate Food Haul. Board Member Chambers seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: President Crabtree, and Board Members Ferris, Robbins, Timko, Tellez, Chambers, and Penney. Nays: None President Crabtree declared the motion carried unanimously. 5. Review and Discuss Fate Food Haul Survey Results. Matt Wavering, Economic Development Director, reported the Fate Food Haul operators were surveyed. Mr. Wavering reported the following survey results, at which time he answered questions from the Board regarding the same: 1. Weekend entertainment arranged/booked by the City of Fate staff Cost: Staff time, booking fees vary and can be shared with operators 2. Digital advertising promoting the Food Haul. Cost: online and social media advertising is cost effective and typically paid on "per click" or "per view" basis. 3. Install a pavilion structure to provide cover from sun and precipitation over seating for patrons. Cost: minimum $10,000+ March 11, 2025 MDD Meeting Minutes Page 2 of 4 4. Add additional ground cover material (rock/gravel) to problem areas in parking lot and high foot traffic areas. Cost: $1,000 to $2,000 5. Add lighting to the common courtyard (seating areas) Cost: $2,000 per light 6. Add lighting to the parking lot Cost: $2,000 per light 7. Install shade "sails" providing some cover from the sun. Cost: $10,000+ 8. Install in-ground shade umbrellas for seating/picnic tables. Cost: $500 to $1,000 each depending on size and quality 9. "Open" sign installed in a high traffic location can be flipped to "closed". Cost: less than $500 6. Review and Discuss MDD Financial Projections. Matt Wavering, Economic Development Director, reviewed MDD financial projections, at which time he answered questions from the Board regarding the same. 7. Review and Discuss Fiscal Year 2026 MDD Initiatives. Matt Wavering, Economic Development Director, led the Board in a discussion reviewing the following MDD Initiatives for Fiscal Year 2026, at which time he answered questions from the Board regarding the same: Launch website focusing on the recruitment of new businesses and commercial development in Fate. Engage with a third party to provide business support for existing Fate small businesses. Secure design and funding for the remainder of Fate Station Park (including the Food Haul, stage, and additional public parking) and fully activate the downtown promenade with a farmer's and artisan market (The Fate Station Market). 8. EXECUTIVE SESSION: In accordance with Texas Government Code, Section 551.001, et seq., the Fate Municipal Development District No. 1 Board of Directors will recess into Executive Session (closed meeting) to discuss the following: A. In accordance with Texas Government Code, Section 551.087, to discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Fate and with which the City is conducting economic development negotiations; and to deliberate the offer of a financial or other incentive to the business prospect: 1. Project Cactus. March 11, 2025 MDD Meeting Minutes Page 3 of 4 The item was read and President Crabtree recessed the meeting at 7:37 p.m. and convened Executive Session at 7:38 p.m. 9. RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the Fate Municipal Development District No. 1 Board of Directors will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session The Executive Session was adjourned at 8:20 p.m. and President Crabtree reconvened the meeting of the MDD at 8:20 p.m. There was no action taken on items discussed in Executive Session. 10. Adjournment There being no further business before the board, Board Member Tellez moved to adjourn the meeting. Board Member Timko seconded the motion. There was no further discussion, and the vote was as follows: Ayes: President Crabtree, and Board Members Ferris, Robbins, Timko, Tellez, Chambers and Penney. Nays: None President Crabtree declared the motion carried unanimously and the meeting adjourned at 8:20 p.m. APPROVED BY THE FATE MUNICIPAL DEVELOPMENT DISTRICT NO. 1 BOARD OF DIRECTORS ON THE < A DAY OF Avoril 2025. CITY OF FATE * * APPROVED: * * * * * * * * * * Todd-Crabtree, President 1o 09 ORPORATED ATTEST: ouladuchel Victoria Raduechel, TRMC City Secretary March 11, 2025 MDD Meeting Minutes Page 4 of 4