Minutes oft the Arlington City Council Workshop NG Council Chambers 110 East 3rd Street Monday, March 24, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. StaffPresent: Mayor Don Vanney, Paul Ellis, Shawn Friang, Kristin Garcia, Monroe Whitman, Jonathan Ventura, Rory Bolter, Chelsea Brewer, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Kim Casteel, Drew Bono, Nathan Senff, Heather Watland, Sid Logan, Randy Nobach, Holly Sloan-Buchanan, Steve Maisch, Tim Abrahamson, and Tammy Dunn. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF' THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Vanney introduced Tammy Dunn, Executive Director of Snohomish County Sports Commission, who provided a PowerPoint overview oft the sports commission, the economic impact of sports, information about the Seattle FIFA World Cup 2026, the economic impact of City of Arlington sports, and the Snohomish County Sports Hall of Fame. WORKSHOP ITEMS = NO ACTION WASTAKEN Airport Lease Waiver Operations Manager Monroe Whitman reviewed a waiver of rental amount of $67,937.35 from PGF LLC. Lot 304 is located on Airport property north of SR! 531 (172nd St.) and 43rd Ave. intersection (the property immediately northwest of Weston High School.) PGF LLC. is the project manager of the lease and, unfortunately, due to significant setbacks as outlined in the attachment, has requested that Airport staff terminate their lease and waive the 2025 lease payment of $67,937.35 and associated costs. Page 1 of3 Minutes oft the City of Arlington City Council Workshop March 24. 2025 In spring of 2020, the State of Washington awarded the project to PGF LLC. to provide the facility on Arlington Airport leased land. The lease was to accommodate a new Department of Social and Health Services (DSHS) building and create additional employment to the City of Arlington. There has been significant setbacks and revisions to their initial plan, and they are nearly $200,000 in investments including past lease payments. PGF LLC. has stayed currentwith their lease payments up until the termination oftheirlease. Discussion followed with Mr. Whitman answering Council questions. Updates to Employee Handbook Human Resources Director Shawn Friang reviewed policy updates to the employee handbook. Update of City policies as a part of a full review of the Employee Handbook. The updates for this approval pertain to: Policy 203 - Reasonable Accommodations Policy 204 - Anti-Harassment Policy 207 - Job Posting and Hiring Policy 212 - Hours ofWork Policy 220 - Telework The employee handbook was last updated in March of 2017. Throughout the last seven years, many practices and new laws have changed surrounding these policies and updates have been put into place, but not formally adopted and updated in the Employee Handbook. A complete review and update to the Employee Handbook will be completed in 2025. Council will be brought sets of policy changes in phases throughout the year. Policy updates are process heavy and must be reviewed and approved by the City Administrator, City Attorney, Directors, Bargaining Units (where applicable) and then Council. February Financial Report Finance Director Kristin Garcia reviewed the February financial report. Discussion followed with Ms. Garcia answering Council questions. ADMINISTRATOR. AND STAFF REPORTS City Administrator Paul Ellis announced that he would see Councilmembers Friday morning at the retreat. MAYOR'S REPORT Mayor Don Vanney spoke about the events he attended Saturday - the Oso Slide Memorial, PUD ribbon cutting at the new facility, and the National Civics Bee. COMMENTS FROM COUNCILMEMBERS Councilmember Yvonne Gallardo-Van Orman spoke about attending the National Civics Bee. Councilmember Michele Blythe spoke about the ribbon cutting at the new police academy training facility in Arlington. Page 2 of3 Minutes oft the City of Arlington City Council Workshop March 24. 2025 COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put Item No. 2 Updates to the Employee Handbook on the consent agenda for the April 7, 2025 Council meeting. EXECUTIVE SESSION None. ADIOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:50 p.m. Don E. Vanney, Mayor Page 3 of3