- 1 " : ALIBERTY HILLEDC PowN BIo LIBERTY HILL EDC BOARD OF DIRECTORS MEETING MINUTES - SPECIAL CALLED MEETING Thursday, March 27, 2025, 5:00 PM Municipal Courtroom / City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642 Directors Present: Amy Gandy, President Mark Hutton Daniel Duckworth Ashley Vaughan, Secretary Robert Baughn Tiffany Stillwell arrives at 5:17 p.m. Board Directors Absent: Branden Maiorano, Vice President City Staff: Christian Kurtz, Exec. Director Liberty Hill Economic Development Corporation Yvonne Castillo; Economic Development Project Manager Elaine Simpson; City Secretary (Recording Secretary) 1. CALL TO ORDER President Gandy called the meeting to order at 5:11 PM. Daniel Duckworth gave the invocation, and Amy Gandy led the pledge of allegiance to the US and Texas flags. 2) PUBLIC COMMENTS Public comments are welcome by the LHEDC Board. Individuals who wish to speak must complete a Public Comment Form and present the form to the City Secretary before the meeting is called to order. Individuals will be allowed to speak up to three (3) minutes. Public Comments related to posted agenda items may be. submitted by email to impen@lbemhlisser before 3:00 PM the day of the meeting. for comments to be read at the 5:00 PM meeting by the City Secretary. No Comments. Liberty Hill EDC Meeting minutes March 27, 2025 Page 1 of 3 3) REGULAR AGENDA a) Discuss, consideration, and possible action on Headwater and The Kim Group Professional Services Contract. (A. Gandy) Christian Kurtz, EDC Director, introduced the item and referred the Board to the redline version with the language change that the Board suggested at the last meeting. Christian also provided a clean copy with the changes. Director Vaughan expressed concern over the payment schedule that is outlined in the agreement. Mick with Headwater responded that the main purpose of the agreement is for the development fee services. All of the other components of the agreement are ancillary services that we could potentially work with the Board on. Director Vaughan clarified that the Board would be obligated to a $5000 retainer fee plus the development services fee for a total of $50,000. Mick informed the Board that the scope of this particular phase of the project is not large. Mick commented that it will probably cost 1 - 1.5 million to do the project about which they are talking. This project is just to activate the downtown area. Director Baughn clarified that this project is for Headwater to act as the Capital Advisor. Director Gandy asked if Headwater could provide any idea as to what type ofbusiness is interested in leasing the space. Mick responded that one ofthe groups is a coffee house and the second group is al bar/eatery. There was discussion about getting community input on what should go in the space. Christian will provide Headwater and Kim Group hard copies of the Downtown Master Plan. MOTION: Motion by Director Gandy, and seconded by Director Hutton, to approve agreement and move forward. Vote on the motion: 6 (Ayes), 0 (Nays), 0 (Abstain). b) Discuss, consideration, and possible action regarding office maintenance for 202 Myrtle Street. (Y. Castillo/C. Kurtz) Yvonne Castillo, EDC Project Manager, informed the Board that the property at 202 Myrtle Street has some code violations. The fence in the backyard has fallen down. Yvonne presented 2 quotes. The first quote is for just removing the fence and the supporting posts. The second quote is to remove the fence and tear down the two sheds. Director Stillwell asked for staff's recommendations on the two quotes. Yvonne recommended the second quote but does not think it is necessary to remove the 2 concrete slabs. MOTION: Motion by Director Gandy, and seconded by Director Baughn, to approve the second quote minus the removal of the concrete pads. Vote on the motion: 6 (Ayes), 0 (Nays), 0 (Abstain). Liberty Hill EDC Meeting minutes March 27, 2025 Page 2 of 3 4) ADJOURNMENT The next Liberty Hill Economic Development Corporation meeting will be held on April 10, 2025. With no further business on the agenda, and no objections from the Board, Amy Gandy adjourned the meeting at 5:51 PM. PASSED AND APPROVED on oth of April, 2025 by the Liberty Hill Economic Development Board of Director on vote of AYES, NAYS, and X ABSTENTIONS. LHEIDC/Board President Presiding Officer - pgo7 BIE Board or City Secretary Liberty Hill EDC Meeting minutes March 27, 2025 Page 3 of 3