REGULAR SESSION March 10, 2025 PAGE 1 Notice is hereby given that a Public Meeting was held on March 10, 2025, at the Garrison City Hall. Members present were Mayor Protem Arnie Kelley, Darrell Lunsford, Hope Hallmark, Travis Simon, and Tim Wright. Mayor Keith Yarbrough was absent. Others present were Aaron Rogers, Ricky Colle, Jack Brown, Myke Chandler, Ben Rosenberg, Herbert Hancock, and Jenny Frederick. Mayor Protem Arnie Kelley called the meeting to order at 5:05 P.M. Jack Brown led in prayer. There were no public comments. Arnie Kelley opened the public hearing for the 2025-2026 proposed budget at 5:06 P.M. No questions were asked. Arnie Kelley closed the public hearing the 2025-2026 proposed budget at 5:08 P.M. Council discussed the trailer house application submitted by Aaron and Kathaleen Rogers. Discussion ensued. Hope Hallmark moved to approve the mobile home application from Mr. Rogers. Tim Wright seconded. All voted yea. Hope Hallmark moved to adopt the proposed 2025-2026 budget as presented. Tim Wright seconded. All voted yea. Hope Hallmark moved to adopt Ordinance 25-001 for the 2025-2026 budget. Tim Wright seconded. All voted yea. Hope Hallmark moved to adopt Ordinance 25-002 for the 2025-2026 budget. Tim Wright seconded. All voted yea. Jenny Frederick presented the minutes from February 10, 2025, and March 3, 2025, for approval. Darrell Lunsford moved to approve the minutes from February 10, 2025, and March 3, 2025. Hope Hallmark seconded. All voted yea. Ricky Colle presented the VFD report. There were 3 structure fires, 3 grass fires, 10 medical calls, 9 calls for service, 0 MVAs, and the new fire truck from the FAST Grant has been delivered. Police Chief Tim Barton was not here to present the police report; however, it was in the packet for review with the police department schedule. There were 12 calls for service, 58 stops made, 29 citations written, 29 warnings issued, 0 arrest, 2 agency assists, 0 MVA's, and 4 animal complaints. Tim Barton does not want the Motorola bill paid. Darrell Lunsford inquired why there were overlapping hours with Chief Barton and Micah Buzbee. Myke Chandler presented the Municipal Court report. The court received a total of $8,691. The city will keep $5,217.94, and $3,473.06 will be remitted to the state. Hope Hallmark moved to designate Mayor Yarbrough, Mayor Protem Arnie Kelley, and City Secretary Jenny Frederick as authorized signers for the 2023 Texas CDBG program, grant agreement number CDV23-0099. Tim Wright seconded. All voted yea. REGULAR SESSION March 10, 2025 PAGE 2 Hope Hallmark moved to approve the civil rights policies required by the CDBG. Tim Wright seconded. All voted yea. Hope Hallmark moved to proclaim April as fair housing month to fulfill the Fair Housing activity obligations as required by the grant. Tim Wright seconded. All voted yea. Council discussed and considered Resolution # 2025-01 Waiver of Taxes for the Housing Authority. Hope Hallmark moved to adopt Resolution # 2025-01. Tim Wright seconded. All voted yea. Hope Hallmark moved to adopt Resolution No. 03-10-2025, Resolution Declaring Certain Personal Property Surplus and Authorizing Disposal. Tim Wright seconded. All voted yea. Jenny Frederick presented charges from Judge school for charges incurred. Hope Hallmark moved to reimburse Jenny Frederick. Tim Wright seconded. All voted yea. Council discussed getting bids for Greenwood Street repairs. Jack Brown tried to get 2 bids. JBC Excavation quoted $29,700 with the purchasing the oil sand and $6800 for pothole fillings. Arnie Kelley advised Jack to get more bids and get the dimensions of the street. A meeting will be called when the bids are done. Council discussed getting bids for eh generator for the city office. Jack discussed purchasing the pad and generator, then the city employees doing the plumbing, but hire a contractor the electrical. Jack was told to solicit 3 bids for a generator. Council discussed the washed out culvert on Woodland Oaks. Jack Brown is getting a bid from Randy McClain and will get more bids to fix the culvert as soon as possible due to exposed sewer and gas lines. Ben Rosenberg updated the council regarding the Texas Water Development Board Loan. The City of Garrison is ranked number one on the list. The TWDB determination letter has approved a loan for $ 65,000 repayable over 7 years with 0% interest. The city will use a tax note to cover the loan. Herbert Hancock had questions about who hired the engineers, and who would be responsible for the invoices. The city hired the engineers, and every contractor is required to have a surety bond, SO everything is covered. Herbert has requested all contracts be gone over with him before city signs. Council took a brief recess at 6:26 P.M. Council reconvened from recess at 7:08 P.M. Council began closed session at 7:09 P.M. to consult with the attorney per Texas Government Code 551- 071. Council adjourned from closed session at 7:43 P.M. Hope Hallmark made a motion for the 2 former employees to pay restitution within 60 days for a dismissal of the case with approval of the sheriff's office. Tim Wright seconded. There were 3 yeas, and 1 nay. Motion passes. REGULAR SESSION March 10, 2025 PAGE 3 Jack Brown presented the Superintendent's Report. A handout was given to all council members. The city received another enforcement letter. A water leak was repaired at Bulldog sign @ Hwy 59. The PIF was completed and submitted for TWDB Water Project for 2025-2026. The Year End reports for water have been completed along with the Water Use and Water Loss Audits. The city has a TCEQ Inspection April 15th, and Carter Tucker will begin the installation of booster pumps at Plant #2 this week. Jack has completed his response to the TCEQ Enforcement paperwork. The enforcement coordinator recommends that we move forward with the CSEP application while she evaluates the response. Jack has nearly completed the meter replacement program for the year 2024. The RRC OQ Audit begins March 17th. Jenny Frederick presented the Secretary's report. The city's total account balances were $964,407.47. The balance sheets, profit and loss statements, adjustments for the month, and bank statements and reconciliations for all accounts were provided for review. The sales tax report was unavailable. Jenny Frederick presented the bills for approval. Hope Hallmark made a motion to approve paying the bills. Tim Wright seconded. All voted yea. Travis Simon made a motion to adjourn the meeting. Tim Wright seconded. All voted yea. ll - C A. hash ernyo lohuduck Keith Varbroygh, Mayor/) gny Frederck, City Secretary