Boyce Town Council Meeting March 4, 2025 Meeting called to order by Mayor Zack Hudson at 7:00 PM Pledge of Allegiance Moment of Silence Roll call by Recorder, Whitney Maddox: Berkeley Reynolds, Carol Coffelt, Floyd Hudson, Dennis Hall, Whitney Maddox, and Zack Hudson were present. Approval of Minutes from the February 4, 2025, Meeting - Motion to approve minutes as written by Carol Coffelt, second by Berkeley Reynolds. No discussion. Passed 5-0. Reports Town Administrator: Matt Hoff: (see report) Sidewalk update - Ed Carter sent update -information from Painter/Lewis report. VDOT requesting a meeting with engineers. Matt to reach out to Tim Painter to review. 8 Whiting Ave - another new email received this evening. Business License - another received = 10 outstanding as of this meeting. Treasurer: John O'Neil: (see report) All unpaid taxes are considered delinquent at this point. Working on information and quote/proposal for tech services. Code Compliance Inspector: Vacant: (no report) BVFC: Chief Brian Conrad: (not present) No report. Free Hot Dog Friday this Friday March 7, 2025. A few new members recently and working to hire new career staff to have larger pool of people to work with. CCSA: Lee Coffelt: (not present) (see report) Planning Commission: Tracey Brown: (not present) Report from Zack Hudson - request for zoning regarding fencing. To be addressed at next meeting. Town Council to meet with Planning Commission at next PC meeting on 3/17/25 at 7 PM. Requested David Griffin write an ordinance for storage containers - advised he would complete by 3/17/25. Board of Supervisors: Bev McKay: (not present) (no report) Old/Ongoing Business Code Compliance Inspector - 2 interviews completed 3/3/25. One no-showed, one withdrew. Floyd Hudson requests to go into executive session at the end of the meeting regarding a particular candidate. Sidewalk Update - See Town Administrator report above. Once we know what VDOT requires, then we will seek bids. Whiting Avenue - See Town Administrator report above. Zack Hudson emailed David Griffin on 3/4/25 for an update regarding next steps. Intersection Improvements Zack to reach out to VDOT regarding progress re: intersection improvements. Trash Bids - One bid received, requested option for muiti-year contract. Potential to receive another bid. Matt to follow up with Amber of Freedom by the end of this week if we have not heard back by then. New Business Any new business o Budget - requests need to be in by 4/1/25. Boyce Town Council Meeting - March 2025 page 1 of 2 Floyd Hudson makes motion to move into Executive Session regarding personnel matter at 7:18 PM. Second by Berkeley Reynolds. No discussion. Passed 6-0. Floyd Hudson moves that we move out of executive session and return to our regular meeting at 7:34 PM. Second by Dennis Hall. No discussion. Passed 6-0. Code Compliance Inspector: Zack Hudson directs Matt Hoff to offer the Code Compliance inspector position to Todd Shiley on an interim basis contingent on background check. Discussion regarding pay, 15hrs/week at $19/hr. Work Session Tuesday March 25, 2025 at 6 PM Next Regular Meeting April 1, 2025 at 7 PM Open for Public Comment None Meeting adjourned at 7:37 PM Respectfully submitted, Whitney Maddox, Town Recorder Zack Hydson, Mayor Boyce Town Council Meeting - March 2025 page 2 of 2