MADISON COUNTY BOARD OF SUPERVISORS MIEETING Date: 6:00 PM Tuesday, March 25, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MIEETING #14 - - March 25th At a regular meeting ofthe Board of Supervisors on Tuesday, March 25th at 6:00 PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk ABSENT: Carty Yowell, Vice-Chairman CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SIILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOPTION OF AGENDA Chairman Jackson advised that a quorum was present. Chairman Jackson advised adding the following to the agenda under New Business: 11. Water Supply Planning Grant - Resolution #2025-2 Supervisor Jewett made a motion to approve the agenda as amended, seconded by Supervisor Dawson.. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. CONSENT AGENDA 1. Approve Minutes: 02/27/2025, 03/05/2025, 03/06/2025 & 03/11/2025 2. Supplemental Appropriation #21 = School Board Request, State School Improvements Grant 3. Supplemental Appropriation #22 - School Board Request, State Security Grants, State Security Program, Fed Security Program Chairman Jackson and the County Administrator discussed the Consent Agenda, including minutes and supplemental appropriations. The County Administrator mentioned that Vice-Chairman Yowell was not available for the Board ofs Supervisors' meeting today. Supervisor Dawson made a motion to approve the consent agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Kowell. SPECIAL APPEARANCES None. PUBLIC HEARING 4. Economic Development Committee Plan - Supervisor Jewett Supervisor Jewett presented the Economic Development Committee Plan, highlighting workforce development and site development planning. The plan aims to make Madison County more proactive in economic development and address local programs and tax incentive policies. Supervisor Jewett emphasized the importance of controlling development along Route 29 to avoid overpopulation and congestion. Supervisor Buchanan commended Supervisor Jewett for his efforts on the Economic Development Committee Plan. Supervisor Buchanan suggested having more hospitality options to enhance local tourism. The Board further discussed the need for proactive planning and the importance of staying ahead with local policies. Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. Supervisor Jewett commended the Economic Development & Tourism Director for their efforts. Supervisor Jewett made a motion to adopt the Economic Development Committee Plan and charged the Economic Development Committee with the actionable items in their respected timelines, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: Yowell. OLD BUSIINESS 5. Meadows Lane VDOT Road Abandonment - County Attorney The County Attorney provided an update on the Meadows Lane project, noting no progress and ongoing challenges with easements. The County Administrator mentioned the Board had requested to hold a public hearing, but this was put on pause pending the road maintenance agreement being ironed out. NEW BUSINESS 6. Committees/Boards - Deputy Clerk a. Rappahamnock-Rapidan Division of Court Services/District Nine b. CPMTI New Appointment C. IDAAvailability The Deputy Clerk provided updates on various committees and boards, including a reappointment on the Kappahannock-Kapidamn Division of Court Services/District Nine VASAP Policy Board, a new appointment on the CPMT, as well as the need for advertising for two Industrial Development Authority (IDA) positions. After discussion, the Board agreed to advertise for two new members for the Industrial Development Authority as well as reappointing Mr. Jeffrey Early to the kappanannock-kapiden Division of Court Services/District Nine VASAP Policy Board. Supervisor Dawson made a motion to reappoint Mr. Jeffrey Barly to the Kappahamnock-Rap.dem Division of Court Services/District Nine VASAP Policy Board, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Kowell. 7. Permit & Tipping Fees Waiver Requests - County Administrator a. Madison Day b. Madison County Fair Chairman Jackson recommended to waive all County permits and tipping fees for the Madison Day event as well as the Madison County Fair. Supervisor Dawson made a motion to approve to waive all County permits and tipping fees for the Madison Day event and the Madison County Fair, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: Kowell. 8. Firework Permit: Berry Wedding County Administrator The County Administrator introduced the Firework Permit Application for Mr. Chase Berry's wedding, mentioning they had a licensed Pyrotechnician conducting the event. Supervisor Jewett made a motion to grant the Firework Permit for Mr. Berry's wedding, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. 9. Fishback Road Speed Study Request = County Administrator The County Administrator informed the Board that a resident had requested VDOT to reduce the speed to 35 MPH on Fishback Road and the official request must come from the Board to VDOT. The County Administrator reviewed the current posted and not posted speed limit on the road. Supervisor Buchanan made a motion to authorize the County Administrator to request VDOT to do a speed test, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. 10. Topping Committee Fund Request - County Administrator Chairman Jackson informed the Board that the Animal Shelter Manager requested approval to use $9,830 from the Toppings Fund for painting at the Animal Shelter. The County Administrator clarified they would be painting the interior of the Animal Shelter gray. The County Administrator mentioned a Topping Fund Committee meeting was held and this request was based on the Topping Fund Committees recommendation should the Board vote and approve. Supervisor Dawson made a motion to approve the Topping Fund Commission funding recommendation to award the project to United Painting Plus Inc. for $9,830, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. 11. Water Supply Planning Grant - Resolution #2025-5 The County Administrator explained the Water Supply Planning Grant and the need for the Regional Commission to apply. The Board discussed the involvement ofthe Regional Service Authority in the water supply planning efforts. Supervisor Buchanan made a motion to approve Resolution #2025-2, a Resolution regarding local and regional water supply planning and an application for a FY2025 Water Supply Planning Grant, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. DISCUSSION None. INFORMATION/CORRESPONDENCE The County Administrator informed the Board they received an invitation today from Parks & Recreation for a Groundbreaking Ceremony for the Outside Recreation Center on April 7th. There was discussion about the requirements for conducting a "special meeting" and the advertising requirements. After discussion, the Board agreed to advertise for a "special meeting" for the Board of Supervisors to attend the Parks and Recreation groundbreaking ceremony. The County Administraotr reviewed upcoming public hearings, including the equalization of the tax rate and the consideration of consolidating the Graves Mill and Wolftown election precincts. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. Tracey Gardner, Economic Development & Tourism Director: The Economic Development & Tourism Director thanked the Economic Development Committee members and mentioned the County and/or Town could now apply for a Brown Field Grant. With there being no further public comment, the public comment section was closed. CLOSED SESSION Supervisor Dawson made a motion to convene in closed session pursuant to Virginia Code Sections 2.2-3711(A)(1) for personnel and 2.2-3711(A)(7) for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. Supervisor Dawson made a motion to re-convene in open session, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. Supervisor Dawson made a motion to certify by roll-call vote that only matters lawfully exempted from open meeting requirements pursuant to Virginia Code Sections 2.2-3711(A)(1) & 2.2-3711(A)(7) and that was identified in the motion to convene in closed session were heard, discussed, or considered in the closed meeting, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett, Nay: (0) Abstain: (0) Absent: Yowell. As a result ofthe Closed Session, the Board took the following action: Supervisor Dawson made a motion to authorize the County Attorney to convey to the County's Opioid Attorney to engage in settlement negotiations as outlined in the confidential memo dated March 13, 2025, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell ADJOURN With there being no further business to conduct, Supervisor Jewett made a motion to adjourn, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, Clerk Adopted on: April 8, 2025.