MEXICOBEACH CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 8, 2025 AT 9:00 A.M. PUBLIC WORKS BUILDING Mayor, Richard Wolff Councilman, Jerry Smith Councilman, Jason Adams Councilwoman, Linda Hamilton Councilman, Tim Linderman City Attorney, Tim Sloan City Administrator, Chris Truitt City Clerk, Tammy Brunson This meeting will be live streamed on the City of Mexico Beach Government Facebook page. Ifyou have any questions or comments on the agenda, please email them up to 2 hours prior to the meeting at ciy@mexicoheachlgov I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. CONSENT AGENDA 1. Minutes February 25,2025 2. Minutes - March 11, 2025 VI. SPECIAL APPEARANCE 1. AVCON Stormwater Presentation - Tonia Nation 2. High Frequency Radar Catherine Hancock, FSU VII. REGULAR AGENDA 1. Gortemoller Engineering - 15th St Pedestrian Bridge - Construction Engineering and Limited Inspection Scope of Service - Chris Truitt a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 2. Water Tank Aeration Bid - Chris Truitt a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 3. Nanook and 14th Street Lift Station Rehab - Chris Truitt a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 4. New Copy Equipment Lease with Dex Imaging - Chris Truitt a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 5. Mexico Beach Pier - Councilman Jerry Smith VIII. CITIZEN COMMENTS 1. Speaker must come to the podium and state name and city of residence 2. Comments are limited to 3 minutes IX. COUNCIL COMMENTS X. MAYOR COMMENTS XI. STAFF COMMENTS XII. ADJOURNMENT Posted on the city website on: 04/03/2025 Note: Copies ofthe. Agenda items are posted on the City's Website mexicobeachf.gov This meeting will be recorded on the website. *You are hereby notified that in accordance with Florida Statutes, you have a right to appeal any decision made by the Council with respect to any matter considered. You may need to ensure that a verbatim record of the proceedings is made which may need to include evidence and testimony upon which the appeal is based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Tammy Brunson, City Clerk, at 201 Paradise Path, Mexico Beach, Florida 32456; or by phone (850) 648-5700 at least five calendar days prior to the meeting. If you are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at 800-955-8770 TDD. City of Mexico Beach Meeting Minutes TUESDAY FEBRUARY 25, 2025 - 6:00 PM The City of Mexico Beach City Council met in a regular meeting on Tuesday February 25, 2025, at 6:00 pm at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councilmembers were present: Linda Hamilton, Jerry Smith, Jason Adams and Tim Linderman. Also present were City Administrator, Chris Truitt, City Clerk, Tammy Brunson and City Attorney Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 6:00 pm. II. Regular Agenda: 1. Final Plat for the Cottages at Paradise Cove was brought to the table. Chris Truitt discusses the final plat for Paradise Code, recommending approval after planning and zoning's review. David Reisen with Dewberry Engineering was available for questions. Tim Sloan raises concerns about missing covenants and attorney certification in the plat. Mayor Wolff and Tim Sloan discuss the process of signing the plat and the need for further corrections. Open public comment at 6:04 pm. No public comments were made. Closed public comment at 6:04 pm. Mrs. Hamilton raises concerns about off-street parking for 25 houses and 12 townhomes, dumpster usage and the potential for bears to access the dumpster, and a sewer pipe on Paradise Code being in the right of way. David Reisen assures that each house will have a traditional two to three-car driveway, and each townhome will have two parking spaces, each townhome will have its own dumpster, and the city will handle trash pickup for the other 25 houses and clarifies that the sewer pipe is for plumbers' access and will be removed once the house is constructed. Tim Linderman questions if the parking requirements comply with the city land development code. Mayor Wolff and Tim Sloan confirm that the parking requirements were reviewed and met. Mr. Adams motioned, and Mr. Smith seconded to approve the final plat for the Cottages at Paradise cove with the stipulation of language changes in the declarations per Mr. Sloan before signing the plat. Motion passed unanimously. 2. Ordinance 848 Peddlers (first reading) was brought to the table. Mrs. Hamilton motioned, and Mr. Smith seconded to read Ordinance 848 by title only. Motion passed unanimously. Open public comment at 6:14 pm. No public comments were made. Closed public comment at 6:14 pm. Tim Linderman asks questions about the exceptions in the ordinance, particularly regarding tourist commercial and general commercial areas. Tim Sloan explains the intent of the exceptions and clarifies that the ordinance does not apply to residential areas. 3. LDC update, working list was brought to the table. Chris Truitt presents the LDC update and work list, identifying top issues for planning and zoning to address. The council discusses the process of sending these issues to planning and zoning for research and recommendations. Jason Adams suggests that the council should have a large conversation about the zoning issues at the planning and zoning level. The council agrees to schedule a workshop in early March to discuss the zoning issues. City of Mexico Beach Meeting Minutes TUESDAY FEBRUARY 25, 2025 - 6:00 PM IV. Citizen Comments: Adrian Welle stated there was a problem with the Public Works Director hiring process. Any change to the job description should have gone through council. Lisa Logan agreed with Mr. Welle and added there needs to be transparency and not polling to get approvals. Rock Kries said the discussion on beach vending was good. He also has concerns with the beach renourishment project saying they dropped the ball, and asked how people can access the beach with no cut throughs in the dunes. John Harrell said he was confused, and asked if Utilities and Code Enforcement are now included in the Public Works Director job? If SO, this sounds more like an Assistant City Administrator. He ended by saying he did not realize the organizational chart had changed. Jason Adams expresses concerns with the Public Works Director hiring process and the timeline, emphasizing the need for transparency. The council discusses the importance of having a qualified Public Works Director and the need for proper communication. Chris Truitt explains the hiring process for the Public Works Director, including the lack of qualified internal candidates. He assures the council that the hiring process was done with the best interests of the city in mind. The council discusses the need for better communication and transparency in future hiring processes. Chris Truitt agrees to present a detailed plan for organizational changes to the council for approval. The council emphasizes the importance of having a clear and transparent process for making major changes. Chris Truitt suggests tapping into Bay County resources and mentions the potential benefits of Mark Steele's training in Bay County. Mayor Wolff agrees, stating Mark will have two to three weeks in Bay County and then return to Mexico Beach for further training. Discussion concludes with a commitment to address the concerns raised and improve the city's operations. V. Council Comments: Mr. Linderman brings up a resident's concern about the sheriff's department guarding seashells, suggesting private security instead. Mayor Wolff clarifies that the sheriff's department is not guarding seashells but is present for other law enforcement duties. Mr. Linderman reported on the CDC's response to ADA access to the beach. He has asked to use the 15th St beach entrance of what they could look like. The council expresses concern about the current state of beach access and the need for better solutions. Chris Truitt explains the ongoing efforts to provide ADA-compliant beach access and the challenges involved. He outlined plans fori future projects to improve ADA access, including engineering and funding efforts. Mr. Linderman raised concerns about a $100,000 long-range plan that has not been implemented and suggests revisiting it. He recommends applying for a grant to complete the plan and holding a workshop to discuss the next steps. He also mentions the urban forestry grant and the need for citizen input on tree placement in public spaces. He suggests giving the planning and zoning (PNZ) committee the responsibility of determining tree locations and types. Mrs. Hamilton brings up the topic of meeting times, suggesting a return to morning meetings since evening meetings have not increased attendance and it makes for a very long day for staff. Mr. Truitt and Mayor Wolff discuss the financial implications of changing meeting times and the need to gather more input from citizens. John Harrell supports the current evening meetings, citing the difficulty for working people to attend morning meetings. Lisa Logan emphasizes the importance of in-person attendance over online participation for better interaction and decision-making. City of Mexico Beach Meeting Minutes TUESDAY FEBRUARY 25, 2025 = 6:00 PM VI. Mayors Comments: Mayor Wolff discusses the need to have a 5-year plan before moving into budget time VII. Staff Comments: City Administrator - Mr. Truitt discusses the need for temporary beach vending permits while the permanent process is being finalized. He mentions three applications from beach delivery businesses and suggests a temporary process for approving these applications. Mayor Wolff and Jason Adams agree to allow beach deliveries but delay on-beach vending until April 15 or May 1, depending on the completion of renourishment work. Tim Sloan and Tim Linderman emphasize the need for proper insurance coverage for vendors to mitigate liability risks. Chris Truitt proposes a temporary process for beach deliveries, including a million-dollar insurance requirement for motorized vehicles. Tim Sloan suggests different insurance amounts for different types of vendors, with higher amounts for motorized vehicles. The council agrees to set a million-dollar insurance requirement for motorized vehicles and lower amounts for non-motorized deliveries. Chris Truitt will draft the temporary permit process to include these insurance requirements and present it to the council for approval. Chris Truitt reminds everyone that political signs are not allowed on rights-of-way or vacant lots, emphasizing the need for compliance. He announced the installation of new restrooms at Parker Park and Under the Palms Park, encouraging residents to drive by and see the new facilities. City Attorney - Mr. Sloan had no additional comments. VIII. Adjournment: Mrs. Hamilton and Mr. Linderman motioned to adjourn the meeting at 8:06 pm. By: Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson City of Mexico Beach Meeting Minutes TUESDAY MARCH 11, 2025 - 9:00 AM The City of Mexico Beach City Council met in a regular meeting on Tuesday March 11, 2025, at 9:00 am at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councimembers were present: Linda Hamilton, Jerry Smith, Jason Adams. Tim Linderman was absent. Also present were City Administrator, Chris Truitt, City Clerk, Tammy Brunson and City Attorney Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 9:00 am. II. Consent Agenda: Minutes for the January 14, 2025, regular City Council meeting was approved unanimously. III. Staff Reports: Elizabeth Moore from Anchor Engineering provided updates on various projects. Mexico Beach boat launch: Survey and geotech team work ongoing, design expected by mid-April. 15th Street pedestrian bridge: HG Harder is the apparent low bidder. Public works water tank and aeration system: Bids received. Metal building placement issues. Amphitheater and Nanook Road and 14th Street lift station proposals: Bids expected soon. Mike Snyder, Finance Director provides a financial report, noting good revenue and lower-than-expected expenses. Discussion on the development services budget line and the need to account for all expenses. Mayor Wolff and Chris Truitt discuss the categorization of expenses and the use of Tableau for better reporting. Jason Adams questions the expenditures in the city clerk's budget and the need for better tracking. Mayor Wolff brings up the engagement letter with. James Moore for the audit. Chris Truitt explains the terms of the engagement letter and the council's request for a one-year contract with options for renewal. Discussion on the need to review the engagement letter and ensure it meets the council's requirements. Mayor Wolff suggests reading the engagement letter and making a decision within 24 hours. IV. Regular Agenda: 1. 15th St Pedestrian Bridge bid and Task Order with Gortemoller Engineers was brought to the table. Chris Truitt discusses the 15th Street Bridge project and the significant cost increase from the initial $350,000 estimate. Open public comment at 9:22 am. No public comments were made. Closed public comment at 9:22 am. Discussion on reallocating funds from the amphitheater project to cover part of the bridge cost. Jason Adams raises concerns about the project's budget and the need for better planning. Elizabeth Moore suggests negotiating with the contractor to reduce costs and explore value engineering options. Discussion on the potential for redesigning the project to reduce costs and the need for additional funding. Comments on the 15th Street Bridge project emphasize the safety concerns and the need for a pedestrian walkway. Mr. Adams motioned, and Mrs. Hamilton seconded to table the item to explore price reduction options and possible additional funding sources. Motion passed unanimously. 2. Ordinance 848 Peddlers (second reading) was brought to the table. Chris Truitt presents the second reading of Ordinance 848, which amends the city code regarding licenses and operational requirements. Mr. Sloan stated this includes the change to paragraph A that was requested after the first reading. Mrs. Hamilton motioned, and Mr. Smith seconded to read Ordinance 848 by title only. Motion passed unanimously. Open public comment at 9:47 am. No public comments were made. Closed public comment at 9:47 am. Mr. Adams motioned, and Mrs. Hamilton seconded to approve Ordinance 848. Motion passed unanimously. City of Mexico Beach Meeting Minutes TUESDAY MARCH 11, 2025 = 9:00 AM IV. Regular Agenda Continued: 3. Ordinance 851 Beach and Dune Protection (first reading) was brought to the table. Chris Truitt presents the first reading of Ordinance 851, which amends the beach and dune protection zone. Mr. Adams motioned, and Mrs. Hamilton seconded to read Ordinance 848 by title only. Motion passed unanimously. Open public comment at 9:52 am. Rock Kries thanked the council for the Ordinance. Closed public comment at 9:53 am. 4. FROC Personnel Policy amendment was brought to the table. Chief Walker presents a policy amendment to allow for the provision of meals to emergency responders during emergencies. Discussion on the need for reimbursement from FEMA for meal costs during emergencies. Mr. Adams motioned, and Mrs. Hamilton seconded to amend the current Personnel Policy to include the meal provisions during a declared emergency. Motion passes unanimously. 5. Mutual Aid Agreement with P.C.F.D. and M.B.F.D. was brought to the table. Chief Walker presents a mutual aid agreement with the Panama City Fire Department. Discussion on the importance of mutual aid agreements for emergency response and the need for proper documentation. Mrs. Hamilton motioned, and Mr. Adams seconded to approve that Mutual Aid agreement with P.C.F.D. with changes to the attorney's name. Motion passes unanimously. 6. M.B.F.D. side by side and Fire Chief truck was brought to the table. Chief Walker discusses the need to replace the city's side by side vehicle, which is no longer reliable. Discussion on the use of impact fees to fund the purchase of the side by side and the potential future need for PPE replacement. Jason Adams questions the timing and budgeting of the purchase, suggesting a more structured approach. Mayor Wolff suggests waiting six months to budget for the purchase and addressing the immediate safety concerns with the current vehicle. Chief Walker emphasizes the urgency of replacing the side by side to ensure emergency response capabilities. Discussion on the importance of maintaining reliable emergency vehicles and the potential impact on public safety. All agree on the necessity of the proposed purchases for fire department tasks, emphasizing its role in reducing risks. Mr. Adams motioned, and Mrs. Hamilton seconded to use fire department impact fees for the purchase of an SUV for $63,622.40 and UTV for $16,498.00. Motion passes unanimously. 7. Finance positions name change was brought to the table. The proposal includes renaming the Utility Billing Supervisor position to Utility Billing Specialist and the Utility Billing Clerk to Cash Application Specialist. Both positions will now be under the Finance Director. Mrs. Hamilton motioned, and Mr. Smith seconded to approve the finance positions name change and reporting structure to the Finance Director. Motion passes unanimously. 8. City Clerk annual evaluation was brought to the table. The council debates the appropriate salary increase, considering past raises, the current budget, the City Clerk's performance and recommends a 8-13% salary increase and the need for COLA increase each year. Mrs. Hamilton motioned, and Mr. Smith seconded to approve an 8% salary increase and yearly COLA increase for the City Clerk. Motion passes unanimously. 9. Move the April 22, 2025, council meeting due to Election Day is on the same day was brought to the table. The council discusses the timing of the next meeting, considering the upcoming Election Day on April 22nd. All agree to move the council meeting to Wednesday April 23, 2025, at 6pm. City of Mexico Beach Meeting Minutes TUESDAY MARCH 11, 2025 = 9:00 AM V. Citizen Comments: Bobby Pollock praised Tommy Davis for the work he has done for the city. He is disappointed in the choice for City Administrator. He feels the new Public Works Director is not qualified and that Mr. Davis was run off by the current administration and they will do the same thing to Code Enforcement. Gary Woodham thanked Tommy for his service to the city and is concerned why good employees are leaving the city. He also asked why we do not have any movement on the Pier. Rock Kries thanked Council for approving the side-by-side for the Fire Department and asked why it is taking sO long to get hurricane damaged properties cleaned up. Steve Cox passed out an article from the University of Florida about living coastlines that would be a great project for the gth street canal. He also brought up a nuisance property on 3rd street and businesses operating out of construction trailers on Hwy 98. Lisa Logan asked about the change of use between the liquor store on 5th and 15th streets and the real estate office on Hwy 98. Kwyn Jenkins thanked Tommy for his service to the city and thanked the City Hall team fori their hard work. She was happy to announce that the Recall Committee's legal fees are paid in full. Lee Ellzey feels it is a disservice to everyone if you do not have the right information to make a decision. Carol Bonnano said city employees are good will ambassadors. She asked how police experience prepares you for a Public Works Director position. VI. Council Comments: Jason Adams and other council members discuss the handling of the new public works director's arrival and living arrangements. Concerns are raised about the City Administrator's decision-making and the impact on city operations. Mr. Adams motioned, and Mr. Smith seconded to place a letter of reprimand in the city administrator's personnel file. Motion passes unanimously. The council agrees to investigate harassment complaints and to seek outside HR assistance. Mayor Wolff suggests Thursday afternoon for the special meeting for expenditure approval of an HR firm for the investigation. Consensus is Thursday, March 13, at four o'clock for the meeting. VI. Mayors Comments: Mayor Wolff had no additional comments. VII. Staff Comments: Finance Director - Mike Snyder provides an update on the renewal of four CDs, including rates and recommendations for rollover. The council agrees to let the CDs roll over at current rates and to explore other banking options for better rates. Fire Chief - Chief Walker brings up the request to honor Tracy Gaddis's father, whose was the first fire chief in Mexico beach. Tracy's mom is 95 years old and is currently in the hospital. I would like permission to honor him with a plaque that could be placed in the day room at the fire station or something placed on the engines. All agreed for Chief Walker to move ahead with the dedication. City Administrator - Mr. Truitt had no additional comments. City Attorney - Mr. Sloan had no additional comments. City of Mexico Beach Meeting Minutes TUESDAY MARCH 11, 2025 - 9:00 AM VIII. Adjournment: Mr. Adams and Mrs. Hamilton motioned to adjourn the meeting at 12:02 pm. By: Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # % Meeting Date: 4-8-25 Department: Admin Consent Regular Closed Public Hearing: Yes K No Agenda Agenda Session Date of Public Hearing: PRESENTENINFORMATION CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: High Frequency Radar Presentation Attachment(s): Map of Location Brief Summary: FSU would like to put two high frequency radar antennas on the beach dunes to measure wave heights. Cathrine Hancock from FSU will be giving the presentation. Action Requested: The Council will need to determine if they are interested in allowing the installation. ISSUE OVERVIEW: Background Information & Issue Summary: We were approached by FSU requesting, at their cost, the installation of two radar antennas on the beach. The original location we looked at was the jetty, however the construction timeline for the rebuild would not work. The second location is on the attached map. There is no cost to Mexico Beach Financial Impacts: None Staff Recommendations/Comments: Approve the installation. - A - - - % * MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM# # Meeting Date: 4-8-25 Department: Public' Works Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: 15th St. Bridge - Gortemoller Scope Attachment(s): Gortemoller Engineering 15th St. Scope Brief Summary: This is a housekeeping item. As previously discussed, Anchor will be the design engineer and Gortemoller will be the inspection engineer. Anchor's task order with scope was previously approved; we now need to approve Gortemoller's scope for the project. Action Requested: The Council will need to approve or deny Gortemoller's scope. ISSUE OVERVIEW Background Information & Issue Summary: The project was originally tabled on 3/11/25, including the bid, Anchor's engineering, and Gortemoller's engineering. The 4/3/25 meeting approved the bid and we already have an approved task order for Anchor, but do not for Gortemoller. The approval of Gortemoller's scope needs to be done to move forward. Financial Impacts: $33,600.00 - this amount is already included in the project total approved on 4/3/25. Staff ecommencatonsComments Approve the scope. Gortemoller Inc. GE Engineering, City of Mexico Beach 15th Street Pedestrian Bridge Construction Engineering and Limited Inspection Scope of Services The general project scope is for GE (Consultant) to provide construction management services and limited inspection support during the construction and certification phase for the 15lh Street Pedestrian Bridge for the City of Mexico Beach (City). Due to the fabrication of the pedestrian bridge, a long lead time is expected between the award and actual construction. Once actual Construction begins, the Consultant will provide weekly monitoring reports and limited inspection services. All bidding and award will be provided by Anchor CEI (EOR). Task 1 - Constructability Review (Not Included) Task 2 - Construction Administration 2.1 Pre-Construction Conference: The Consultant will attend and document the Pre-Construction conference. The EOR shall schedule and coordinate. 2.2 Pre-Work Submittal Reviews, Log, and Posting (By City) 2.3 Request for Information/ Change Orders: Review Contractor's request to submit a Change Order to ensure it meets the scope of the project and is priced using the original bid line-item unit price. EOR will prepare the City's Change Order form, obtain Contractor's approval and City's approval, and distribute fully executed Change Order to all parties. 2.4 Progress Meetings (By City) 2.5 Pay Applications: Review calculations and verify quantities for Pay Applications submitted by Contractor. The consultant will certify all Pay Applications and submit to the City for payment processing. 2.6 Project Closeout: 2.6.1 Substantial Completion Walk Through: Complete a substantial completion walk through and prepare a punch list of items that are found to be deficient and should be addressed prior to final completion. 2.6.2 Final Completion Walk Through: Complete the final completion walk through and prepare the Certificate of Project Completion to certify project is completed to the standards of the plans and specifications. 2.6.3 Grant Close Out: Provide Grant Close-Out documents for completion of construction activities, as needed. Task 2 - Project Inspection 3.1 Part Time Inspection: Provide a part-time, limited field representative during construction to help identify any deviations by the Contractor from the conformed set of engineered drawings. The Consultant will provide up to 4 hours a day, five days a week of inspection/monitoring services during the actual construction activity for up to 6 weeks. Gortemoller Engineering, Inc. GE The Consultant will observe the Contractor's work to determine the progress and quality of work, identify discrepancies, report significant discrepancies to the City, and direct the Contractor to correct such observed discrepancies when providing inspection and monitoring services. Only when providing inspection services, the Consultant will monitor and inspect the Contractor's Work Zone Traffic Control, in accordance with FDOT procedures. 3.2 Weekly Inspection Reports: Prepare Inspection Reports with reports submitted to the City on a weekly basis. The purpose of the reports is to document the progress of the construction and to identify any pending issues with the Project. Task 4 - Materials Sampling and Testing Review (By City) 4.1. Material Sampling and Testing: The Contractor shall provide all testing of the construction materials in accordance with the Specifications and Contract Documents such as density testing for sidewalk, density testing for drainage pipe, etc. 4.2. Materials Testing Review: The City will be specifically responsible for reviewing the verification testing and determine the acceptability of all materials and completed work items on the basis of test results or other methods of verification suitable to the City. Gortemoller Engineering, Inc. GE City of Mexico Beach 15th Street Pedestrian Bridge Construction Oversight and Certification Fee Summary FEE SUMMARY Task 1 - Constructability Review (Not Included) Task 2 - Construction, Administration Task 3- Project Inspection Task 4 - Materials Sampling & Testing Review (By City) Limiting Amount $33,600.00 Limiting amount is based on actual time spent per Schedule of Hourly Rates Not to exceed without prior authorization from the City. Schedule of Hourly Rates Senior Engineer 2 $252.00 Senior Engineer 1 $213.00 Engineer 2 $168.00 Engineer 1 $157.00 Engineering Intern $108.00 Engineering Technician $97.00 CEI Inspector $108.00 Administration $83.00 CMGENChYRMAAPAN2Cy of Mexico BeachProftesionalEngneringsericestgreementTWO- 01SwPedBridge.CENTWO01SASerePadBndg.cA,0123201232025.DRAFT.docx d s s 9 - - N 8 8 e 6 8 4 F 6 - - 4 4 - 8 8 2 8 4 E d 9 C a 6 6 B 9 - * 2 4 2 N 6 MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM: # %% Meeting Date: 4-8-25 Department: Utilities Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: RESENERINPORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: Water Tank Aeration Bid Attachment(s): 2025-03-30 Aeration Recommendation Letter Final Brief Summary: We set aside $25,000 and requested bids for a water tank aeration system to decrease some of the chlorine byproducts in the water supply. The lone bid came in at $284,655.00. Action Requested: Approve or decline the bid. ISSUE OVERVIEW Background Information & Issue Summary: Bid came in far over what is expected; we are trying to determine ifi it was over engineered or over bid. Utilities is working with Anchor on the bid itself to determine. The actual cost was expected to be around $25,000. We are recommending officially declining the bid. We will repost, if appropriate, once our research is complete. Financial Impacts: $285,655 from the general fund if the bid is approved. Staff ecommerdtonsCommens Decline the bid. Engineerins and Inspection gAndboocer 450MagnofsAvenue Panama Cty,FL32401 P.850.215.1285 F.850:215.1286 March 19, 2025 Sent via e-mail to: c.truitt@mexicobeachfl.gov Mr. Chris Truitt City Administrator City of Mexico Beach 201 Paradise Path Mexico Beach, Florida 32456 Re: Water Tank Aeration System RFP No. 2025-03 Recommendation of Award Anchor Project No. 1328.009 Dear Mr. Truitt: Anchor Consulting Engineering and Inspection, Inc. (Anchor) is pleased to present this recommendation letter for Request for Proposal 2025-03 - Water Tank Aeration System to the City of Mexico beach (City) for review and City Council approval. The above-referenced invitation to bid was advertised on the City's website and the prospective bidders were permitted to download digital copies of the bid documents from the City's website. Addenda for the project was posted to the City's website on: * Addendum No. 1 - Issued Wednesday, February 26, 2025 * Addendum No. 2 - Issued Friday, February 28, 2025 * Addendum No. 3 - Issued Thursday, March 6th, 2025 Bids were received up to 3:00 p.m. CST on Wednesday, March 12, 2025. One bid package was received from Razorback, LLC in the amount of $284,655.00. A copy of the Bid Tabulation is included as Attachment A. Anchor understands the bid price of $284,655.00 is not within the City's budget for this project. At this time, Anchor requests the City extend the time to review the bid received and Anchor will work with City staff to explore additional options such as value engineering to reduce the cost of the project. Below are some initial value engineering options that could be further explored to reduce the cost of this project. Change the piping as currently designed as ductile iron to a plastic piping. The City could wrap or encase the plastic piping after install to further protect it from the elements. Ductile iron piping has a much longer lifespan than plastic piping, therefore this option could save the City initial costs, but the lifespan of the plastic piping may not be as long as that of ductile iron. www.anchorcei.com March 19, 2025 RFP 2025-03: Water Tank Aeration System Recommendation Letter Page 2 of 2 The City could subcontract the work by hiring an Electrician separately to complete the electrical scope, a licensed Contractor to install the aeration system materials, and City staff to complete any other work not included in the Electrician or Contractor's scope. Anchor could assist the City in exploring alternate aeration options that fit more into the project budget. We appreciate the opportunity to be of continued service to the City on this project. If you have any questions or comments, please call me at your earliest convenience. Sincerely, Anchor Consulting Engineering and inspection, Inc. - Elizabeth Moore, PE President ATTACHMENTS: Attachment A Bid Tabulation Copy: Mrs. Elizabeth Moore, Anchor CEI, Inc. (via e-mail at emoce@anchorcei.com) Mrs. Tammy Brunson, City of Mexico Beach (via e-mail at lbnmon@me-stadisen Mrs. Juli Danaher, City of Mexico Beach (via email at dmane@mentcbesatgon 2025-03-17 Aeration.Recommendation ofA Award ingineering thal works. gAmdbicEr Attachment A Bid Tabulation MEXICOBEACH o City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # a Meeting Date: 4-8-25 Department: Utilities Consent Regular Closed Public Hearing: Yes X No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: Nanook & 14th St. Lift Station Rehab Attachment(s): Anchor Task Order, 14th St. Bid Tab, Nanook Bid Tab Brief Summary: We have located and confirmed the $1,225,000 budgeted for rehabbing the two lift stations. The low bids were $799,495.97 for 14th and $423,323.63 for Nanook. Anchor's cost for the project is $73,580. The total is $1,296, 399.60. $1,225,000 was budgeted - this is an overrun of $71,399.60 Action Requested: The Council will need to determine if they are interested in allowing the installation. ISSUE OVERVIEW Background Information & Issue Summary: The two lift stations are in need of full rehabilitation work to ensure their continued operation and longevity. Money was set aside in the sewer fund to cover the cost of rehabbing. Although this project was bid many months ago, the bidder stated they would honor the original price. The overage could be funded from impact fees. Financial Impacts: Total of $1,296,399.60. $1,225,000 budgeted and $71,339.60 unbudgeted. Staff RecommendationsCommens Approve moving forward with the work. Engineering and ghdbocsr Inspection P. 850.215.1285 F. 850.215.1286 450 Magnolia Avenue Panama City, Florida 32401 December 20, 2024 Mr. Chris Truitt City Administrator City of Mexico Beach 201 Paradise Path Mexico Beach, Florida 32456 Sent via email to: c.truitt@mexicobeachfl.gov RE: Lift Station 7 (Nanook Road) and Lift Station 9 (14th Street) Rehabilitation Construction Phase Assistance & Limited Construction Administration and Inspection Services Dear Mr. Truitt: Anchor Consulting Engineering and Inspection, Inc. (Anchor) is pleased to provide the City of Mexico Beach (City) our scope of services for construction phase assistance and limited construction administration and inspection services for the Lift Station 7 (Nanook Road) and Lift Station 9 (14th Street) Rehabilitation project. BACKGROUND Through conversations with the City, Anchor understands that the City requests assistance in reviewing existing construction plans, reviewing permits, and performing construction administration and inspection for the Lift Station 7 (Nanook Road) and Lift Station 9 (14th Street) Improvements project. It should be noted that this project is for the demolition of the existing 14th Street Lift Station (LS 9) and construction of a new sewage lift station adjacent to the existing 14th Street Lift Station and for the removal and replacement of the existing Nanook Road Lift Station (LS 9) including controls with a lift station, controls, discharge piping, and bypass pumping. It should be noted that it appears that these projects were previously designed, permitted, and bid through Dewberry in October 2023. The project was put on hold at that time. According to the Apparent Low Bidder, Mainline Construction, both projects appear to be ready for construction and Mainline Construction is of the opinion that they can still honor the original bid price. However, this will need to be confirmed prior to issuing a Notice of Award. 2022-12-20_Nanook Rdl LS and 14th Street LS_FINAL 1of3 LIFT STATION 7 (NANOOK ROAD) AND LIFT STATION 9 (14TH STREET) REHABILITATION CONSTRUCTION PHASE ASSISTANCE & LIMITED CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES DECEMBER 20, 2024 The Substantial Completion Date, Final Completion Dates and Construction Cost for both construction projects are as follows: Substantial Final Low Bidder Lift Station Completion Date Completion Date Cost Nanook Lift Station 90 days 120 days $423,323.00 14th Street Lift Station 210 days 255 days $799,495.97 SCOPE OF SERVICES Task A. Construction Plan Review Anchor will review the existing construction plans to confirm the design and note any changes that are needed since the creation of those plans. Anchor will provide the City with a list of recommended changes and will obtain direction and approval for those changes. If necessary, Anchor will provide a revised set of Conformed Drawings which will be used by the City, Contractor and Anchor during the Construction Phase. Any additional work noted would be submitted as a Change Order for the project during the construction phase. Task B. Permit Review Anchor will review all permits for this project and will ensure that the City has received all necessary permits, and if needed, will update or request extensions for any expired permits. All final permit approvals will be provided to the City, Contractor, and Anchor for the construction phase of this project. Task C. Construction Administration and Inspection Anchor will coordinate with the apparent low bidder, review the low bid, provide the City with an award recommendation letter for Commission approval of the project, and prepare the Notice of Award and contract documents. In addition, Anchor will provide construction administration to include review of pay application, review of submittals, preparation of change orders and close out documentation. Achor will also provide periodic inspection of the construction project which will include providing a qualified inspector up to 8 hours per week during construction who will observe and document the day-to-day activities on site to include review of construction activities in accordance with the plans and specifications, review of quality control measures on site, review of safety measures on site, verification of material quantities and contractors on site, review of the work performed on site, preparation of a daily inspection reports which will be e-mailed to the City on a weekly basis. Lastly, Anchor's inspector will complete a substantial inspection walk through and provide a punch list which also will be coordinated with the City and provided to the contractor for completion prior to the final completion date. Anchor will conduct a final walk through to ensure that the contractor has completed all punch list items and has achieved final completion of the project. Anchor will prepare all necessary permit clearance forms to bring the system online in order to ensure that the City is in compliance with any open permit. 2022-12-20,Nanook Rdl LS and 14th Street LS_FINAL 2of3 LIFT STATION 7 (NANOOK ROAD) AND LIFT STATION 9 (14TH STREET) REHABILITATION CONSTRUCTION, PHASE ASSISTANCE & LIMITED CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES DECEMBER 20, 2024 PROFESSIONAL SERVICES FEE/COMPENSATION Anchor will complete the above-referenced services for a not-to-exceed fee of $73,580.00. The fees below are based on the hours of effort anticipated and are consistent with the commonly accepted CDBG Fee Curve. Task A. Construction Plan Review $4,275.00 Task B. Permit Review $2,555.00 Task C.A CA/CEI - Nanook Lift Station** $21,165.00 Task C.B CA/CEI - 14th Street Lift Station** $45,585.00 Total $73,580.00 **Should the construction duration extend beyond the original contract dates, additional fees may apply. EXCLUSIONS The following tasks are not included in this proposal: * Any services other than those specifically listed above. * Civil Design * ROW or easement dedication or vacation * Permitting Application Fees, if any (application, permit, service, etc.) * Surveying Services * Geotechnical Services * Environmental Services * Electrical Services * Structural Services * FEMA Base Flood Elevation Determination = two lift stations appear to be in an unnumbered AE zone or an A Zone. * SCADA design Permanent backup power design CLOSING To execute this proposal, please sign the attached Task Order and Notice to Proceed (Attachment A). 2022-12-20Nanook Rd LS and 14th Street LS_FINAL 3of3 LIFT STATION 7 (NANOOK ROAD) AND LIFT STATION 9 (14TH STREET) REHABILITATION CONSTRUCTION PHASE ASSISTANCE & LIMITED CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES DECEMBER 20, 2024 We appreciate the opportunity to be of continued service to the City of Mexico Beach and look forward to working with you on this important project. Anchor Consulting Engineering and Inspection, Inc. Elizabeth S. Moore, P.E. President EM/mor Attachments COPY: Ms. Brittany Trumbull, P.E., Vice President Anchor emcore@ancrorei.com, Ms. Mandy O'Regan, Planning Tech, Anchor moregan@anchoreicom) 2022-12-20_Nanook Rdl LS and 14th Street LS_FINAL 4 of 3 ATTACHMENT A COMBINED TASK ORDER AND NOTICE TO PROCEED Reference is made to that certain AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES between the CITY OF MEXICO BEACH and ANCHOR CONSULTING ENGINEERING AND INSPECTION, INC. (ENGINEER OF RECORD) dated February 16, 2024, (the "Agreement"), the terms, conditions, and definitions of which are incorporated herein as if set forth in full. Pursuant to the Agreement, Consultant agrees to perform the specific tasks set forth upon incorporated proposal letter dated December 20, 2024r relating to the project known as City of Mexico Beach - Lift Station 7 (Nanook Road) and Lift Station 9 (14th Street) Rehabilitation - Construction Phase Assistance & Limited Construction Administration and Inspection Services. Consultant's total compensation shall be for a not-to-exceed amount of $73,580.00. Work shall begin immediately upon receipt of the executed Task Order/Notice to Proceed. There are no additional rights and obligations related to this Task Order other than as specified in the Agreement. Upon execution of this task order by both the ENGINEER OF RECORD and the City of Mexico Beach, ENGINEER OF RECORD is directed to proceed. Parties have, caused these presents to be executed in their names on the date shown. 12/20/2024 Elizabeth S. Moore, P.E., President Date CITY OF MEXICO BEACH, FLORIDA Chris Truitt, City Manager Date V 1 $ MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM: # d Meeting Date: 4-8-25 Department: Admin Consent Regular Closed Public Hearing: Yes 3 No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: New Copy Equipment Lease Attachment(s): Dex Imaging Lease Brief Summary: Our existing copier lease is ending. This is the new 48 month lease which includes three new machines replacing our three current machines. Action Requested: The City Council should authorize the Administrator to sign the new lease. ISSUE OVERVIEW Background Information & Issue Summary: Our copier lease was signed in 2019 and amended in 2020. We currently have one at Public Works, one at Police, and one at City Hall. The current lease is $521.56 per month and the new lease will be $569.13 per month. We had discussed adding ai fourth copier for utility billing, but we are looking at other options currently. We can add a fourth machine later if needed, but would prefer not locking us in with a fourth until we confirm which direction we will go with utility billing. Financial Impacts: Excess of $237.85 this fiscal year. Next year will be $6829.56. Staff ecommercéatonsCommens Approve the purchase. DEX imaging Company Information City of Mexico Beach Bill To Address PO Box 13425 Mexico Beach, FL 32410 Contacts Dex Imaging Sales Representative Name: Todd Deveney Phone: (850) 863-2515 Email: todd.deveney@deximaging.com A/P Contact Name: Accounts Payable Phone: 850-248-8140 Fax: Email: accountspayable@baycountyl.gov 1 DEX SALES ORDER / SERVICE AGREEMENT imaging INSTALLATION for City of Mexico Beach Standard Site survey by DEX personnel Equipment delivered, preloaded and connected to customer network Training via DEX YouTube channel White Glove - $350 per device to be added to first invoice Site survey by DEX personnel Equipment delivered, preloaded and fully network integrated Hands on installation of required drivers and utilities Customization and testing of desired functionality with customer stakeholders Assistance with configuration of servers and infrastructure Customization of device or driver settings specific to customer workflow requirements Testing of the desired workflow and actively troubleshooting any workflow or integration challenges Training done by DEX personnel NOTE : White Glove option does not apply to production units THIS ORDER S5 SUBJECTI TOT THET TERMS AND CONDITIONSA APPEA ARING HEREONA ANDONT THER REVERSES SIDEN HEREOF, ANDI BUYER AGREES TOBE BOUNDT THEREBY. NON MODIFICA IONS ORA ADDITIONS THERETO SHALLE BE BINDING UPON: SELLER JN E SS PRESSLY CONSENTEDT TOIN WRITINGE BY ANC OFFICER OF THEC CORPORATION. CREDITV WILL NOTE BEI ISSUEDONRETURNEDS SUPPUES OF ANY OPENPACKAGES. ALL ORDERSARES SUBJECTT TOF FINAL ACCEPTANCEE BY DEXIMAGINGL LLC. TERMSA ANDO CONDITIONS ONT THEF FOLLOWINGF PAGESA AREA ANI INTEGRAL PART OF THISC CONTRACT. DN-114604 2 Initials: DEX Sales Order / Service Agreement imaging Equipment Delivery Location City of Mexico Beach Equip. Contact: Julie Danaher 201 Paradise Path Phone:850-648-5700 x7 Mexico Beach, FL: 32456 Emaltidanaher@mexicobeachgov.com Base: (Monthly) / Overages: 0 BW BW Color Color ESP Quantity B/W Base Copies Overage Copies Rate Make/Model Base Overage Included Rate Included Yes 1 CPP Service $0.00 0 0.0079 $0.00 U 0.049 1 Konica bizhub C450i A3 Yes 45ppm Color MFP 1 RU-513 Relay Yes Unit 1 PK-524 Punch Yes Kit For FS-539 1 PC-416 Large Capacity Cassette Yes 2,500 Sheets/Letter Size Only- 1 FS-539 Finisher -50 Yes Sheets- plus manual Stplr 1 FK-514 FAX Yes KIT -1ST & 2ND LINE- Included: Parts, labor and supplies with exception of paper products, staples and freight THIS ORDERISS SUBJECTTOTHET TERMS ANDCONDITIONS ATTACHEDHERETO, ANDBUYERA AGREES TOBEE BOUNDT THEREBY. NOM MODIFICATIONS ORA ADDITIONS THERETOSHALL BINDING UPONS SELLER UNLESS EXPRESSLY CONSENTED1 TOI INV WRITINGE BY AN OFFICER OF THE CORPORATION. CREDITV WILL NOT BEI ISSUED ON RETURNED SUPPLIES OF ANY OPENPACKAGES. ALL ORDERS ARES SUBJECT EF FINAL ACCEPTANCE BY DEXI IMAGING, INC. Special Instructions For This Location: Please deliver as soon as possible TERMS. AND CONDITIONS ONT THE FOLLOWING PAGES ARE. AN INTEGRAL PART OF THIS CONTRACT. DN-114604 3 DEX Sales Order / Service Agreement imaging Equipment Delivery Location City of Mexico Beach Equip. Contact: Julie Danaher 201 Paradise Path Phone:850-648-5700 x7 Mexico Beach, FL 32456 Emaltijdanaher@mexicobeachgov.com Base: (Monthly) / Overages: 0 BW BW Color Color ESP Quantity Make/Model B/W Base Copies Overage Base Copies Overage Rate Included Rate Included Yes 1 CPP Service $0.00 0.0079 $0.00 0 0.049 1 Konica bizhub C450i A3 Yes 45ppm Color MFP 1 RU-513 Relay Yes Unit 1 PK-524 Punch Yes Kit For FS-539 1 PC-416 Large Capacity Cassette Yes 2,500 Sheets/Letter Size Only- 1 FS-539 Finisher -50 Yes Sheets- plus manual Stplr 1 FK-514 FAX Yes KIT -1ST & 2ND LINE- Included: Parts, labor and supplies with exception of paper products, staples and freight THIS ORDERI ISS SUBJECTTOTHET TERMS ANDCONDITIONS/ ATTACHEDHERETO, ANDBUYERAGREEST TOBE BOUND THEREBY. NOM MODIFICATIONSORA ADDITIONS THERETOSHALLE BE BINDING UPON SELLERU UNLESSE EXPRESSLY CONSENTED TOI INWRITING BY AN OFFICER OF THE CORPORATION. CREDIT WILL NOT BEI ISSUED ON RETURNED SUPPLIES OF ANY OPEN PACKAGES. ALL ORDERS ARE SUBJECT TOFINAL ACCEPTANCE BY DEXI IMAGING, INC. Special Instructions For This Location: Please deliver as soon as possible TERMS AND CONDITIONS ONT THE FOLLOWING PAGES ARE. ANI INTEGRAL PART OF THIS CONTRACT. DN-114604 4 DEX Sales Order / Service Agreement imaging Equipment Delivery Location City of Mexico Beach Equip. Contact: Julie Danaher 201 Paradise Path Phone:850-648-5700 x7 Mexico Beach, FL 32456 Emaltidanaher@mexicobeachyov.com Base: (Monthly) / Overages: 0 BW BW Color Color ESP Quantity Make/Model B/W Base Copies Overage Base Copies Overage Rate Included Rate Included Yes 1 CPP Service $0.00 U 0.0086 $0.00 0 0.05 1 Konica Minoltal bizhub C251i A3 25ppm Yes Color MFP Copier - DF- 714 1 PC-216 2- Way Ppr Feed Yes Cabinet -2x 500-Sheet Univ Tray- 1 RU-513 Relay Yes Unit 1 PK-524 Punch Yes Kit For FS-539 1 FS-539 Finisher -50 Yes Sheets- plus manual Stplr 1 FK-514 FAX Yes KIT -1ST & 2ND LINE- Included: Parts, labor and supplies with exception of paper products, staples and freight THIS OROERESURECTIOTNET TERMSA SSSTSANISNOTNNY ANDBUYERA AGREESTOBEEOUNDT THEREBY. NOMODFICATIONSORA ADDITIONS THERETOSHALLE BEB BINDING UPON SELLERU UNLESSE EXPRESSLY CONSENTED1 TO INV WRITING BY AN OFFICER OF THE CORPORATION. CREDITV WILL NOT BEI ISSUED ONI RETURNED SUPPLIES OF ANY OPEN PACKAGES. ALL ORDERSA ARES SUBJECT TOF FINAL ACCEPTANCE BY DEX IMAGING, INC. Special Instructions For This Location: Please deliver as soon as possible TERMS AND CONDITIONS ON THE FOLLOWING PAGES ARE AN INTEGRAL PART OF THIS CONTRACT. DN-114604 5 MASTER AGREEMENT DEX imaging AGREEMENT NO.: CUSTOMER ("YOU" OR' "YOUR") FULLI LEGAL NAME: City of Mexico Beach FEDERAL TAX ID#: 59-1220917 ADDRESS: PO Box 13425 Mexico Beach FL 32410 EQUIPMENT AND PAYMENT TERMS TYPE, MAKE, MODEL NUMBER, SERIAL NUMBER, AND INCLUDED. ACCESSORIES SEE. ATTACHED: SCHEDULE 2 Konica Minolta C450i 1 Konica Minolta C251i EQUIPMENTLOCATION: 201 Paradise Path Mexico Beach, FL 32456 TERMI IN MONTHS: 48 MONTHLY PAYMENT AMOUNT: $569.13 ("PLUS TAX) SECURITY DEPOSIT: END OF TERM PURCHASE OPTION INDICATE PURCHASE OPTION - IF NO PO IS INDICATED OR IF MORE THAN ONE IS INDICATED, YOUR PURCHASE OPTION WILL BE FAIR MARKET VALUE. PURCHASE OPTION (FAIRI MARKET VALUE (FMV) OR $1.00 ($1) FMV CONTRACT THIS AGREEMENT IS NON-CANCELABLE AND IRREVOCABLE. IT CANNOT BE TERMINATED. PLEASE READ CAREFULLY BEFORE SIGNING. YOU AGREE THAT THIS AGREEMENT AND ANY CLAIM RELATED' TO THIS AGREEMENT SHALL BE GOVERNED BYTHE INTERNAL LAWS OF THE STATE IN WHICH OUR (OR, IF WE ASSIGN THIS AGREEMENT, OUR ASSIGNEE'S) PRINCIPAL PLACE OF BUSINESS IS LOCATED AND ANY DISPUTE CONCERNING THIS AGREEMENT WILL BE ADJUDICATED IN A FEDERAL OR STATE COURT IN SUCH STATE. YOU HEREBY CONSENT' TO PERSONAL JURISDICTION. AND VENUE IN SUCH COURTS AND WAIVE TRANSFER OF VENUE. EACH PARTY WAIVES ANY RIGHT TO A JURY1 TRIAL. CUSTOMER'S AUTHORIZED! SIGNATURE BY SIGNING THIS PAGE, YOU REPRESENT TO US THAT YOU HAVE RECEIVED AND READ THE ADDITIONAL TERMS AND CONDITIONS APPEARING ON THE SECOND PAGE OF THIS TWO-PAGE. AGREEMENT. THIS AGREEMENT IS BINDING UPON OUR ACCEPTANCE HEREOF. (As Stated Above) CUSTOMER SIGNATURE PRINT NAME & TITLE DATE LESSOR( rWE-"US,"OUR") Dex Imaging, LLC LESSOR SIGNATURE PRINT NAME & TITLE DATE 5109 W Lemon St Tampa, FL 33609-1102 016089-UP02.01222 PAGE 1 OF: 2 291 ADDITIONAL TERMS AND CONDITIONS 1. AGREEMENT. You want us tor now provide you the equipment andlor software referenced herein, together with all replacements, parts, repairs, additions and accessions incorporated therein or attached thereto, excluding equipment marked as notf financed under this Agreement ("Equipment") and you unconditionally agree to pay us the amounts payable under the terms of this agreement (Agreement") each period by the due date. This Agreementis! binding upon our acceptance hereof and willl begino on the date the Equipmenti is deliveredt to you or anyl later date we designate. We may chargey youad one-time originationf fee of $75.00. If any amount payable tou usi isp past due, you will paya a late charge equal to: 1)the greater ofs seven (7) cents fore each dollar overdue or 2) the highest lawful charge, if less. Any security deposit willl be returned upon full performance. We may charge you a fee ofu up to $50.00 for fling, searching andlor tiling costs required under the Uniform Commercial Code (UCC) or other laws. If for any reason your check is returnedf forr nonpayment, youy will pay us al bad check charge of$30 or, ifless, the maximum charge allowed by law. 2. NET AGREEMENT. THIS AGREEMENT IS NON-CANCELABLE FOR THE ENTIRE AGREEMENT TERM. YOU AGREE THAT YOU ARE UNCONDITIONALLY OBLIGATED TO PAY ALL AMOUNTS DUE UNDER THIS AGREEMENT FOR THE ENTIRE TERM. YOU ARE NOT ENTITLED TO REDUCE OR SET-OFF AGAINST AMOUNTS DUE UNDER1 THIS AGREEMENT FOR ANY REASON. 3. EQUIPMENT USE. You willl keep the Equipment ing goody working order, free and clear of all liens and claims, use itf fort business purposes only and not modify or move itf from its initial location without our consent." You agree thaty your will nott taket the Equipment out of service and have at third party pay (or provide funds top pay) the amounts due hereunder. You will complyy with all laws, ordinances, regulations, requirements andi rules relating tot theu use and operation of the Equipment. We will have the right, ata any reasonable time, toi inspect the Equipment and any documents relating toits use, maintenance and repair. 4. SERVICESISUPPLIES. If we have entered into a separate arrangement with you for maintenance, service, supplies, etc. with respect to the Equipment, payments under this Agreement may include amounts owed under that arrangement, which amounts may be invoiced as one payment for your convenience. You agree that you will look solely to us for performance under any such arrangement and for the delivery of any applicable supplies. 5. SOFTWARE/DATA. Except as provided in this paragraph, references to "Equipment" include any software referenced above or installed on the Equipment. We do not own the software and cannot transfer any interest in It to you. We are not responsible for the software or the obligations of you or thel licensor under any license agreement. You are solely responsible for protecting and removing any confidential data/images stored on the Equipment prior toitsr return for any reason. 6. LIMITATION OF WARRANTIES. EXCEPT TO THE EXTENT THAT WE HAVE PROVIDED YOU A WARRANTY IN WRITING, WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. YOU CHOSE ANYIALL THIRD-PARTY SERVICE PROVIDERS BASED ON YOUR JUDGMENT. YOU MAY CONTACT US OR1 THE MANUFACTURER FOR A STATEMENT OF THE WARRANTIES, IF ANY, THAT THE MANUFACTURER IS PROVIDING. WE ASSIGN TO YOU ANY WARRANTIES GIVEN TO US. 7. ASSIGNMENT. Your may not sell, assign, or sublease the Equipment ort this Agreement withouto our written consent. We may sell or assign this Agreement and ourr rights int the Equipment, in whole or inj part, to a third parly without notice to you. You agreet that if we do so, our assignee will have our assigned rights under this Agreement but none of our obligations and will not be subject to any claim, defense, or set-offt that may bea assertable against us or anyone else. 8. LOSS OR DAMAGE. You are responsible for any damage to or loss oft the Equipment. No such loss or damage will relieve you from your payment obligations hereunder. Any insurance proceeds received relatingt toi insurance you obtain will be applied, at our option, tor repair or replace the Equipment, ort to pay us the remaining payments due or to become due under this Agreement, plus our booked residual, both discounted at 2% per annum. Except for claims, losses, or damages caused by our gross negligence orv wilfulr misconduct, you agree toi indemnify and defend (with counsel acceptable to us and our assignee) us and our assignee, f applicable, against, any claims, losses or damages, including attorney fees, in any way relating to the Equipment or data stored on it. In no event will we be liable for any consequential, exemplary, ori indirect damages. 9. INSURANCE. You agree tor maintain commercial general liability insurance acceptable to us and toi include us as an additional insured on the policy. You also agree to: 1keept the Equipment fully insured against! loss at its replacement cost, with us named as lender's loss payee; and 2) provide proof ofi insurance satisfactory to us no later than 30 days following the commencement of this Agreement, and thereafter upon our written request. Ify you fail to maintain properly loss insurance satisfactory to us and/or you fail to timely provide proof of such insurance, we have the option, but not the obligation, to do so as provided in either (A) or (B) as follows, as determined in our discretion: (A) We may secure property loss insurance on the Equipment from a carrier of our choosingi in such forms and amounts as we deem reasonable to protect ouri interests. If we secure insurance on the Equipment, we will not name you as ani insured party, your interests may not be fully protected, and you will reimburse Us the premium (and an insurance fee) which may bet highert than the premium you would pay if you obtained insurance and ani insurance fee, andw which may result in a profit to ust through an investmenti inr reinsurance or otherwise. Ify you are currenti in all ofy your obligations under the Agreement att the time ofl loss, any insurance proceeds received relating toi insurance we obtain pursuant to this subsection (A) will be applied, at our option, to repair or replace the Equipment, ortop pay ust the remainingp payments due or to become due under this Agreement, plus our bookedr residual, botho discounted at 2% per annum. (B) We may chargey youan monthlyp property damage surcharge ofupt to .0035 oft the Equipment costa asa ar result of our credit risk administrative costs or other costs, as would be further described on a letter from us toy you. We may make aj profito on this program. NOTHING IN THIS SECTION WILL RELIEVE YOU OF YOUR RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. You authorize us to sign on your behalf and appoint us as your attorney-in-fact to endorse in your name any insurance drafts or checksi issued due tol loss or damage tot the Equipment. 10. OWNERSHPITAXES. Unless the $1.00 Purchase Option is selected, we own the Equipment. You will pay when due, either directly or by reimbursing us, all taxes and fees relating to the Equipment and this Agreement, including estimated final-year personal property tax. Ifwe pay any taxes or other expenses that you owe hereunder, you agree to reimburse us when we request and to pay us a processing fee for each expense or charge we pay on your behalf. Sales or use lax due upfront will be payable over the term witha a finance charge. Ifthe $1.00 Purchase Option is selected,) you acknowledge that 1) the Agreement shall be deemed to be a conditional sales contract, 2) any ownership we have in the Equipment will be deemed transferred to you upon the commencement of the Agreement, and 3) you agree to fle any required personal property tax returns relating to the Equipment. If this Agreement is deemed to be a secured transaction, you hereby grant us a security interest in the Equipment (and all additions thereto, replacements thereof, and proceeds)t tos secure your obligations undert the Agreement and any other agreement with us, to ber released att the end oft the term providedy your have performed all of your obligations under this Agreement. You authorize us to record UCC financing statements to protect ouri interests in the Equipment. You also agree to indemnify us on an after-tax basis against the loss ofa any tax benefits anticipated by us at the commencement oft this Agreement arising outo of youra acts or omissions. 11.END OF TERM. At the end of the term of this Agreement (or any renewal term) (the "End Date"), this Agreement will renew month tor month unless a) we receive written notice from you, at least 30 but nor more than 120 days prior to the End Date, of your intent to purchase or return the Equipment, and b) you timely purchase orr return the Equipment tot the location designated! by us, at your expense. Ift the Fair Market Value Purchase Optioni is selected and you are noti in default on the End Date, your may purchase the Equipment from us "AS IS" for its Fair Market Value. Ift the returned Equipmenti is noti immediately available for use by another withoutr need of repair, you willr reimburse us for all repair costs. You cannot pay offt this Agreement or return the Equipment prior to the End Date without our consent. If we consent, we may charge you, in additiont to other amounts owed, an early termination fee equal to 5% oft the price oft the Equipment. Agreements with a$1.00F Purchase Option selected wilr notr renew. 12.DEFAULTREMEDIES: Your will be in default if: (a) you dor not pay any payment or other sum due to us or any other person when due ori ify you fail to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us or any of our affliates or any material agreement with any other entity, (b) you make or have made any false statement or misrepresentation to us, (c) you ora any guarantor dies, dissolves or terinates existence, (d) you or any guarantor hereof fle or have fled againsty you a petitionf for relief under the federal Bankruptcy Code or any similar federal or state law, or i there occurs a material adverse change iny your or any guarantor's financial, business, or operating condition, or (e) any guarantor defaults under any guarantyf fort this Agreement. Ify you are ever in default, at our option, we cant terminate this Agreement andy we may require that you return the Equipment to us aty your expense and pay us: 1) allp past due amounts and 2) allr remaining payments for the unexpired term, plus our booked residual, both discounted at 2% per annum; andy we may disable or repossess the Equipment, require yout to stop using any software and use all other legalr remedies available to us. You agree to pay all costs and expenses (including reasonable attorney fees and repossession costs) we incur in any dispute with your related tot this Agreement. You agree to pay us 1.5% interest per month on all past due amounts. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time. If interest is charged or collected in excess of the maximum lawful rate, we will refund such excess toy you, which willl be your soler remedy. 13.UCC. If we assign rights in this Agreement for financing purposes, you agree that this Agreement, in the hands of our assignee, is, or shall be treated as, a "Finance Lease" as that term is defined in Article 2A of the Uniform Commercial Code (UCC). Youa agree to forgot ther rights andr remedies provided under sections 507-522 ofA Article 2Aofthe UCC. 14.L LIMITATION ON CHARGES. This section controls over every other part of this Agreement and over all documents now or later pertaining to the Agreement. We both intend to comply with all applicable laws. In no event will we charge or collect any amounts in excess of those allowed by applicable law. Any part of this Agreement that could, butf for this section, be read under any circumstance to allow for a charge higher thant that allowable under applicable legal limit, is limited and modified by this section to limit the amounts chargeable under the Agreement to the maximum amount allowed under the legal limit. Ifi in any circumstance, any amounti ine excess oft that allowed! by lawi is chargedo or received, any such charge will be deemedl limited by the amount legally allowed and any amount received by us in excess oft that legally allowed willl be appliedb by ust to thep payment ofa amounts legally owed under the Agreement, or refundedt to you. 15. MISCELLANEOUS. Alli indemnities in this Agreement shall survive the termination of this Agreement. This Agreement is the entire agreement between you and us relatingt to ourp providing and your use of the Equipment and supersedes any prior representations or agreements, including any purchase orders. Any fees and amounts payable under this Agreement, including any estimated tax payments, mayi include a profit to us. The parties agree thatt this Agreement and any related documents hereto may be authenticated by electronic means. The parties agree that the sole original hereof for enforcement and perfection purposes, andt the sole "record" constituting' "chattel paper" under the UCC, is the paper copy hereof bearing () the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Agreement, and (i) our original manual signature. You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you executed or authenticated such documents by electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents. Notwithstanding anything to the contrary herein, we reserve the right to require you to sign this Agreement or any related documents hereto manually. Ifa court finds any provision oft this Agreement unenforceable, the remaining terms of this Agreement shall remain in effect. You authorize us to eitheri insert or correct your legal name, the Agreement number, serial numbers, model numbers, beginning date, and signature date. All other modifications to the Agreement must be in writing signed by each party. Within 30 days after our, orif assigned, our assignee's request, you will deliver all requested information (including current financial statements andlor tax returns) which we deem reasonably necessaryt to determine your current financial condition and faithful performance of the terms hereof. You authorize us or our assignee to (a) obtain credit reports or make credit inquiries in connection with this Agreement, and (b) provide your credit application andi information regarding your account to credit reporting agencies, potential assignees, and parties having ane economic interest int this Agreement andlor the Equipment. Tol help the government fight the funding of terrorism and money laundering activities, U.S. Federal law requires financial institutions to obtain, verify and record information that identifies each person (individuals or businesses) who opens an account. What this means for you: when you open an account or add any additional service, we will ask for your name, address, federal employeri identification number and other information that wil allow ust toi identify you. Wer may also ask tos see otheri identifying documents. 016089-UP02.01222 PAGE 2 OF 2 291 NON-APPROPRIATION AGREEMENT AND ACKNOWLEDGEMENT (Applicable to Governmental Entities Only) This Non-Appropriation Agreement and Acknowledgement Acknowleagement? relates to that certain agreement between Mexico Beach, City of "Governmental Entity") and Dex Imaging, LLC ("Company"), which agreement is identified in Company's records as agreement number 3108944 ("Agreement"). All capitalized terms used in this Acknowledgement which are not defined herein shall have the meanings given to such terms in the Agreement. The undersigned, an authorized representative of Governmental Entity, hereby acknowledges and agrees as follows: As of the date of the Agreement: (a) the individual who executed the Agreement had full power and authority to execute the Agreement on Governmental Entity's behalf; (b) all required procedures necessary to make the Agreement a legal and binding obligation against it were followed; (c) the Equipment will be operated and controlled by Governmental Entity and will be used for essential government purposes for the entire term of the Agreement; (d) that all payments due and payable for the current fiscal year are within the current budget and are within an available, unexhausted, and unencumbered appropriation; (e) Governmental Entity intends to pay all amounts payable under the terms of the Agreement when due, if funds are legally available to do so; (f) Governmental Entity's obligations to remit amounts under the Agreement constitute a current expense and not a debt under applicable state law; (g) no provision of the Agreement constitutes a pledge of its tax or general revenues; and (h) Governmental Entity will comply with any applicable information reporting requirements of the tax code, which may include 8038-G or 8038-GC Information Returns. If Governmental Entity exercises its right under applicable law to return the Equipment and terminate the Agreement on the last day of the fiscal period for which funds were available (without penalty or additional expense (other than the expense of returning the Equipment to the location designated by Company)), Governmental Entity's Chief Executive Officer (or Legal Counsel) will deliver a certificate (or opinion) to Company at least thirty (30) days prior to the start of the fiscal period for which funds were not appropriated, certifying that (a) Governmental Entity is a state or a fully constituted political subdivision or agency of the state in which it is located; (b) funds have not been appropriated for the applicable fiscal period to pay amounts due under the Agreement; (c) such non-appropriation did not result from any act or failure to act by Governmental Entity; and (d) Governmental Entity has exhausted all funds legally available for the payment of amounts due under the Agreement. This paragraph only applies if, and to the extent that, state law precludes Governmental Entity from entering into the Agreement if the Agreement is deemed to constitute a multi-year unconditional payment obligation. Company relied on this Acknowledgement as part of the Agreement. A copy of this Acknowledgement containing Governmental Entity's original or facsimile signature or other indication of its intent to agree to the terms set forth herein shall be enforceable for all purposes. GOVERNMENTAL ENTITY'S AUTHORIZED SIGNATURE (As Stated Above) X SIGNATURE NAME & TITLE DATE 016089.VPO/NAMC.0924 DEX MFD (Multi-Function Device) Connectivity Support Agreement (MFD CSA) DEX Imaging provides a Network Connectivity Support program to cover additional services not included in your Equipment Service Agreement. Today's MFD technology is complex. Loss of functionality can cause downtime. Examples of this are below but not limited to: Change oft technology Authentication changes Software changes Antivirus software updates Infrastructure changes Firewall updates Operating system updates Internet service provider changes Connectivity Support Agreement Details: Coverage Charges Remote Support for Multi-Function Device(s) 1-5 Devices -> S15/Device/Month Unlimited Helpdesk Support 6-25 Devices -> $12/Device/Month Hours of coverage 8:00 AM to 7:00 PM (M-F) 26-50 Devices -> S10/Device/Month 51+ Devices -> $8/Device/Month Example of Support Functions Covered Under this Contract: Print/Scan Troubleshooting Network issues/Key-Op 1. Installing & updating the device print 2. Troubleshooting & resolving copy & print drivers on the customers PC/Laptop & issues related to the device Macs 3. Installing PC fax device drivers & 4. Troubleshooting & reconfiguring device troubleshooting fax related issues network settings due to networking infrastructure changes such as Internet Service provider change or new router 5. Enabling & configuring any type of 6. Key-Op training the end users on basic & account or job codes & installing the advanced functionality of device features management software 7. Quick & secure remote desktop phone 8. YouTube channel for easy access to support for PC/Mac procedures & PDF documentation available to be emailed upon request 1. Configuring/resolving issues with scan to email/folder on PC's or Mac Accept MFD CSA for ALLI machines under DEX ESP: No If this Connectivity Support Agreement is DECLINED, it is understood that ANY support not related to the mechanical function of the device will be charged at DEX Imaging's Published rates. Address: PO Box 13425 City: Mexico Beach State: FL Zip: 32410 Phone Number: 850-648-5700 Email: danaher@mexicobeachgov.com Name: Title: Signature: Date: DN-114604 6 imaging EQUIPMENT SERVICE AGREEMENT TERMS AND CONDITIONS SCOPE OF COVERAGE EQUIPMENT REPLACEMENT This Agreement covers both labor andi material for adjustments, repairs, and DEXI imaging, LLC, at its sole discretion, reserves the right to replace any equipment replacemento of parts as necessitated by normal use oft the equipment except for covered byt this Agreement with a comparable or appropriater model. Additional normal key operator responsibilities and others as hereinp provided. Damaget tot the equipment supplied by DEX imaging, LLC will be governed byt the contract type as equipmenta and/or its parts arisingf fromr misuse, abuse, negligence, or causes delineated below. beyond DEX imaging. LLC's control (including acts of God or natural disasters)i is not covered. In addition, DEX imaging, LLCmay terminatet this Agreementi in the CONTRACT TYPES event thatt the equipmenti is modified, damaged, altered, or serviced by personnel COPIER Service and Supplies other thant those employed or authorized by DEXI imaging. LLC, ori if parts, PREMIER Service and Supplies fore existing Customer devices. Replacement units accessories, or components nota authorized by DEX imaging, LLC are fitted to the supplied att the Customer expense. equipment. PLATINUM- - Service and Supplies fore existing Customer devices as well as newly refurbished DEX imaging, LLC provided devices. Additional devices and replacement DEX Industry Best devices noto deemed tot be at endofli life require a minimum number of prints in addition Guaranteed 4 Hour Response Time tot thec originally contracted base. DEX imaging. LLC supplied equipment willb be added pert thef following schedule: BUSINESS HOURS FOR SERVICE BW Speed Minimum Prints Color Speed Minimum Prints Maintenances services shall be provided hereunder only during DEXI imaging, LLC 11to 22 PPM 1,000/ Month 10- 30F PPM 250/Month normal business hours, which shall consist of8 8:00 AM to5 5:00 PM, Monday through 23t to 50 PPM 2,000/ / Month Over 30 PPM 500/ Month Friday, exclusive of DEX imaging, LLC holidays and subjectt to change by DEX Over 50 PPM 5,000 Month imaging, LLC. PLATINUM+ Service and Supplies utilizing OEM toner and parts fore EXTENT OF LABOR: SERVICES, REPAIR, AND REPLACEMENT PARTS Customer devices as well as new DEXI imaging. LLC, provided devices. existing Labor performed during: a service call includes lubrication and cleaning oft the PLATIUMPLATINUME Contracts Only: Alle equipment deliveredb by DEX imaging, LLC equipment andt the adjustments, repair, or replacement of parts. Allp parts necessary remains the property of DEX imaging. LLC. Any printer removedf from service by DEX tot ther normal operation oft the equipment will bef furnished free of charge. Int the imaging. LLC, deemed tol have reached thee end of its useful life, willl be replaced with a eventt thatt the equipmenti is interfacedt to a computer or computer network, this model of equal or greater value. Agreement covers only thel labor, parts, software, and updates thata arep provided by Upont termination oft this Agreement, printers owned by DEX imaging, LLC must be thee equipmentr manufacturer whicha arer necessary toi interface the connected purchased by Customer within thirty (30) days atar mutually upon price or product. We are not responsible for yourr network. Iti is agreedt thatifour support Customer must deliver thee equipmentt to DEX imaging. LLCi in agreed good condition andi repair technician cand connectal laptop computer directly tot the equipment and print at test toal location designated by DEX imaging. LLC within sixty (60) days. Any page. then ther network communication functions of the equipment are considered owned! by! DEX imaging. LLC which arer notr returned will bet billed tot the customer printers at operational. Any other network support to include re-establishingy your network replacement value. settings andlor connections after have had computer work done or changed ISP's willl bec charged at prevailing Gm rates. POWER REQUIREMENTS Equipment under this Agreement must have a DEX imaging. LLC: TERM protector/power filter. Customer agrees to provide the power recommended approved surge by the This Agreement shall become effective uponr receipt and acceptance by DEX equipment manufacturer. Customer understands that service or parts required as a imaging. LLC ands shall continue for 48 months, following date off firsti invoice. Its shall result of improper power, telephone lines, or computer cabling not supplied by DEX be automatically renewedf for successive one year periods imaging. LLC or an authorized agent of DEXI imaging. LLC may not be covered under this Agreement. AUTOMATIC RENEWAL This Agreement is subject to annual increase duringt the initial term and shall be automatically renewed upon thee expiration oft thei initialt term WAIVER OF. JURY TRIAL fors successive renewal terms. Inr no case will the renewal or annual increase exceed CUSTOMER HEREBY EXPRESSLY YY WAIVES TRIAL BY. JURYAS TOA ANY AND ALL a1 14%p price increase over the prior period. ISSUES ARISING OUT OF, OR IN ANY WAY RELATED TO1 THIS EQUIPMENT ORDER. TERMINATION The Initial Term oft this Agreement shall bez as set forth above. Int the event that DEXI imaging. LLCt terminates this Agreement due to uncured Customer BREACH OR DEFAULT breach, ori ifthe Customer elects to terminate Maintenance prior tot the expiration of Ifthe Customer does notp pay all chargesf forr maintenance, parts, or supplies as thel Initial Term, or anys subsequent Renewal Term, without cause, Customer will be provided hereunder, promptly when due, or removes or disables Patrol responsible fort the paymento ofe early termination charges which shall bec calculated Appliances: (1)DEX imaging. LLCr may (a) refuse to service thee equipment, Monitoring furnish as thea average oft thet three (3)mostr recent billing periods. total billing multiplied by service ona C.O.D. "per call" basis at publishedr rates, or invoicet the customer (b) for early ther number of monthsr remainingi in the unexpired Initial Term or Renewal Term. termination charges in accordance with thet termination paragraph, and (2) the Customer agrees to pay DEX imaging, LLC cost ande expense of collecting including the CUSTOMER METER READING AND REPORTING OBLIGATIONS maximum: attorney's fees permitted! by law. Customer agreest top provide DEXI IMAGING, LLC with accurate andt timely meter readings at thee endo of each applicable billingp period throught the use ofa DEX Ifthee equipment is moved to a new service zone, DEX imaging, LLC shall have the IMAGING, LLC, provided DCA(Data Collection Agent) duringt thel Initial Term anda all option to charge, and the Customer agreest top pay, the differencei in published subsequent Renewal Terms. lfa DEX IMAGING, LLCF Patrol Box isi installed, itmust maintenance charges between currentz zone and newz zone, assessed on a pror rata ber returned upon termination of this Agreement or the Customer will bet billed basis. Ife equipment is moved! beyond DEXI LLC's service: zone, Customer $150.00. If DEXI IMAGING, LLC Patrol Wi-Fiu units are deployed, they must be agrees to pay at fair andr reasonable up chargef imaging. for continued service under this returned upon termination of this Agreement or Customer will be! billed $50 pery unit. Agreement, taking into account the distance to Customer's new location and DEX If Customer does not allowt the use ofa DEX provided DCA, ori if the DEX provided imaging. LLCP published rates for service on a" "per call" basis. DCA cannot detectar meter, then Customer is responsible for the manual reporting ofr meters on at timely basis. For each non-reported unit, a nominal chargey willl be NOI WARRANTY added or DEXI MPS will dispatch a representative tos secure all meters ata a rate of Other than the obligations setf forth herein, DEX imaging. LLCD DISCLAIMS ALL $120 per hour. WARRANTIES, EXPRESS ORI IMPLIED, INCLUDING ANY IMPLIED WARRANTIES ORI MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FORA AE PARTICULAR CHARGES PURPOSE. DEX imaging. LLC SHALL NOT BE RESPONSIBLE! FORI DIRECT, The charge forr maintenance under this Agreement shall be the amount set forth on INDIRECT, OR CONSEQUENTIAL DAMAGES, INCLUDINGI BUT NOT LIMITED TO, ther reverse side hereof. The chargey with respect to any 12-month Renewal Termy will DAMAGES ARISING OUT OF THE USE ORF PERFORMANCE OF THE EQUIPMENT bet the chargei in effect at the time ofr renewal. Customer agrees top payt thet total ofa all OR1 THE LOSS OF THE EQUIPMENT. charges for maintenance during the Term and any Renewal Term within fifteen (15). days oft thec date ofi invoice datef for such charges. A copy/print is CONSUMABLES 8.5"x1 11.0 DEX imaging, LLCr reserves ther right to adda af fuel surcharge ofs $10 per Toner cartridges will be shipped via electronic alerts generated by a DEX IMAGING, month per device ift the average cost per gallon ofr regular gas exceeds $4.00. LLC. approved Managed Print System. Manual orders can be placed fora any units that dor notr report via the DEXI IMAGING, LLC. Managed Print System. Af freight CHANGES approved CUSTOMER charge, ina accordance with market conditions, willl be addedt to the per impression rates Any Customer changes, alterations, attachments, or print coverage ine excess of8 8% shown on thef front of this agreement. In a cost per impression contract, all unused may require a changei int the charges setf forth herein. DEX imaging. LLC also consumable items remain the property of DEX. At contract termination, all unused reservest ther right to terminate this Agreement in thee event thati its shall determine that consumable items, toner cartridges, developer, drums, etc. must be promptly returned such changes, alterations, or attachments make iti impractical for DEX imaging, LLC tol DEX IMAGING, LLC. too continue to service the Equipment. Customer must advise DEXI imaging, LLCof anye equipment movements notp performed by DEX imaging. LLC via the portal at MISCELLANEOUS www.d deximaging.com." This can be completed! by selectingr machine movement This Agreement shall be governed by and construed according to the laws oft the State found within thes service dropdown located on thes site. ofF Florida andi is applicable to agreements wholly negotiated, executed, andp performed int the State. Itc constitutes the entire Agreement between the parties and may not be ADDITIONAL EQUIPMENT modified excepti in writing, signed by duly authorized officers of DEXi imaging. LLC. Any equipment added by Customer, subsequent to the commencement of this Agreement, will be addeda at the discretion of DEX imaging, LLC. DN-114604 7 Initials: DEX imaging APPROVALS Special Instructions DEX Imaging, LLC Sales Associate Name: Todd Deveney Date: 3/7/2025 Approvals Ihave read and agree to all terms and conditions contained in this 8 page document. DEX Imaging, LLC. City of Mexico Beach DEXI Imaging, LLC. Authorized Representative Customer's Authorized Representative Name: Name: Date: Title: Date: DN-114604 8