MINUTES CITY COMMISSION MEETING MONDAY, MARCH 17, 2025 7:00 PM CITY HALL Call to Order: Mayor Fuller called the City Commission meeting to order at 7:00 p.m. in the City Commission Chambers, 120 E. Pomelo Street, Lake Alfred, FL. 33850. Invocation and Pledge of Allegiance: Reverend Dorian Harris of St. Paul AME Church of Lake Alfred led the invocation, and Mayor Fuller led the Pledge of Allegiance. Roll Call: Linda Bourgeois, City Clerk City Commissioners in attendance: Mayor Mac Fuller, Vice Mayor Nancy Z. Daley, Commissioner Brent Eden, Commissioner Jack Dearmin, Commissioner Albertus Maultsby. Staff in attendance: City Manager Ryan Leavengood, City Attorney Seth Claytor, Public Works Director Clifton Bernard, Parks and Recreation Director Emily Deal, Management Analyst Aubrey Fuller, Police Chief Art Bodenheimer, Fire Chief Robert Turner, and Assistant to the City Manager Brenn Hines. The City Manager announced the following: 1. The Community Cleanup Day will be held on Saturday, April 5, 2025, from 10 AM = 12 PM. We will meet at City Hall. All volunteers are welcome to attend. 2. The week of April 7th11th, the City of Lake Alfred will pick up large bulk items (couches, chairs, tables, etc.) curbside. Hazardous materials can be dropped off at the Public Works Facility, 515 W. Haines Blvd, from 8:00 AM to 4:00 PM. 3. The next Ridge League of Cities will be held in Arcadia on Thursday, April 10, 2025, at Turner Agri-Civic Center beginning at 6:00 PM. Please submit your reservations to the City Clerk. 4. The next City Commission Meeting will be held on Monday, April 7, 2025, at 7:00 PM. 5. The city will hold a municipal election on Tuesday, April 1, 2025. The polls will be open at City Hall from 7:00 AM to 7:00 PM. 6. The Meet the Candidates Forum will be added to the City Commission Meeting announcements in the agenda packet. The Chamber of Commerce will host the event on Friday, March 21, 2025 at 6:00 PM at the First Baptist Church of Lake Alfred. 7. The Parks and Recreation Resolution on tonight's agenda will be presented tonight as a discussion item. City Attorney Claytor said he remained grateful to represent the great city of Lake Alfred. March 17, 2025 City Commission Minutes 1 Employee Recognition Jacob Lord was hired in March 2020, and since then, he has been a great leader in the Utilities Maintenance division as the Superintendent. He has coordinated large water and sewer repairs throughout the City. He has also been instrumental in the various meter readings and installation schedules. Jacob is self-motivated and always willing to help anyone in the Public Works Department and throughout the organization. Due to his willingness to always strive to set a high standard at work, I recently promoted Jacob to be my assistant Public Works Director. In this role, Jacob will assist me with some of the many large projects that are in progress here in Lake Alfred. I want to thank Jacob for his five years of service to the City of Lake Alfred, and - - look forward to working with him for many more years. Thank you. Mayor Fuller shared a personal story and then read the Donate Life Month Proclamation into the record. The requester will receive it by mail. Recognition of Citizens There were none. Mayor Fuller presented the Consent Agenda. Consent Agenda: 1.) City Commission Meeting Minutes for March 3, 2025 2.) City Commission Announcements The staff recommendation is for approval of the consent agenda. Mayor Fuller opened the floor to public comments, and seeing no one, he closed the floor to public comments. Commissioner Dearmin motioned to approve the consent agenda, which Commissioner Maultsby seconded. The motion was unanimously approved. Mayor Fuller introduced the first business item for consideration. 1.) Parks and Recreation Master Plan Adoption Discussion Commissioner Daley moved to amend the agenda for the Parks and Recreation Master Plan as a discussion item, which Commissioner Dearmin seconded. The motion was unanimously approved. The City Manager presented the analysis. The City Commission approved funding in the FY: 23/24 budget for creating an updated Parks and Recreation Master Plan to establish funding priorities for future investments in parks and recreation facilities, equipment, and programming. At the end of 2023, the City solicited bids for consultants for professional services and entered into a continuing professional consulting agreement with Dewberry Inc. on February 9, 2024. On May 6, 2024, the City Commission approved Task Order No. 1 to update the 2018 Parks and Recreation Master Plan. The plan includes an analysis of existing facilities, level of service recommendations, funding opportunities, cost estimates, and implementation plan. March 17, 2025 City Commission Minutes 2 The proposed Parks and Recreation Master Plan was prepared based on staff and public feedback. The plan was presented to the Parks & Recreation Board on Monday, March 10, 2025, and received a recommendation of approval. The Board recommended enlarging one oft the Little League fields on the Northern Complex to a full-sized field, and that annotation has been added to the plans for that park. The Board also recommended the "open play" option for Central Park instead of the option with the baseball field. The proposed Parks and Recreation Master Plan is being presented based on feedback and recommendations from staff, the public, and the Parks and Recreation Board and any changes or amendments the City Commission may desire. This is a presentation only for information and the updated park and recreation master plan will form the basis for future capital improvement investments in parks and recreation. A financial study will need to be performed to update the City's impact fee analysis for parks and recreation to ensure that the most relevant and up-to-date information supports the fees. Parks and Recreation Director Deal presented the conceptual plans for Central Park, Lions Park, Mackay Gardens and Lakeside Preserve and Lake Rochelle Park. Joel Buchannan of 319 Water Lilly Lane asked about the Mackay Gardens and Lakeside Preserve. Discussion during the presentation was that the Lion's Park Banquet Hall would have a 350- seating capacity, the parks priority list would be captured in the Capital Improvement Plan presentation tonight, and the possibility of having a debt obligation for the larger projects. Commissioner Eden thanked the department direction and her staff and was glad to see the funding going into the community. Vice Mayor Daley asked about the pier at the Mackay Gardens and Lakeside preserve and it was shared by city staff that a fishing pier with a regular dock was scheduled there instead of a canoe launch. There may be the opportunity for trail connectivity to the area. The Mayor opened the floor for public comments. Robert Morris of 1213 Lake Ridge Way spoke about the desire to see a rooftop deck at Lions Park, sponsorship opportunities, having Lake Alfred merchandise to sell, naming the Bass Alfred, and the Community Redevelopment Area. Vice Mayor Daley mentioned current legislative bills regarding trying to eliminate the Community Redevelopment Agency. Sherri Parker of 450 S. Glencruiten Avenue requested that the City Commission consider repositioning the home plate near the concession stand and spoke about the parking areas around Central Park. Stephanie Meath of 926 Inverness Way asked if there would be sunshades at the splash pad and if it would be concrete or a soft pad. The city staff shared that the splash pad area would have mini pavilions around it, and concrete lasts longer due to its resilience to chlorine, resulting in less maintenance. She suggested a curb-cut entrance from Mackay Blvd. March 17, 2025 City Commission Minutes 3 Brenda Arnold of 435 W. Pierce Street said she was excited about Lions Park and thanked everyone for keeping the park projects moving forward. Commissioner Eden asked about the property near Lake Rochelle Park. Joel Buchanan of 319 Water Lilly Lane spoke about the Glencruiten and US Highway 17/92 area and requested the city patch it. Sherri Parker of 450 S. Glencruiten Avenue suggested that the city place a temporary traffic plate, and the city staff said they would look into it. There was no action taken on the discussion of the Parks and Recreation Master Plan. Mayor Fuller introduced the next business item for consideration. 2). Bid Award: Bank Parking Lot The City Manager presented the analysis. The City of Lake Alfred had requested bids to connect the City Administration Building lot to the Bank parking lot. The City of Lake Alfred received three bids: G&G Site Development $131,079 AAA Top Quality Asphalt $131,118 Landmark Paving $170,394 The site plans call for creating a new driveway connection between the two buildings, resurfacing both parking lots, securing access to the Police Department, and installing a new pedestrian connectivity route between the two buildings. This is a budgeted project with funding allocated from restricted permit fee revenue, public safety, and general government impact fees. The resurfacing of the existing admin and public safety area will be apportioned to general funds as they are maintenance in nature. The staff recommendation is to approve the Bank Parking Lot bid award to G&G for $131,079. Mayor Fuller opened the floor to public comments. Robert Morris of 1213 Lake Ridge Way asked about the alleyway access behind the bank, and the city staff shared that the alleyway would remain and was not being vacated. Mayor Fuller closed the floor to public comments. Commissioner Dearmin moved to approve the $131,079 Bid Award to G&G Site Development, which Commissioner Maultsby seconded. The motion was unanimously approved. Mayor Fuller introduced the next business item for consideration. 3.) Budget: Capital Improvement Program (CIP) & 10-Year Facility Plan The City Manager presented the analysis. The City's annual budget process includes the presentation of a five-year Capital Improvements Program (CIP), a 10-year Facility Plan, expenditures, and revenue and payroll presentations. These elements are combined into a single March 17, 2025 City Commission Minutes 4 document and adopted within the annual budget. The CIP includes significant expenses greater than $20,000 and is planned for purchase and implementation within five years. Additionally, the 10-year "facility plan" is designed to provide focus and clarity on the large-scale ($250,000+), long-term (10 years) needs instead of the regular CIP. The ten-year facilities plan provides another layer in the budget process and allows for a better planning and forecasting tool. The proposed CIP and 10-year facilities plan is being presented to the City Commission for consideration and approval as submitted or with any amendments that the Commission may desire. The proposed plan is conceptual and will be considered in the final budget. The city manager presented the CIP and 10-Year Facility Plan. The staff recommends approval of the proposed Draft Capital Improvement Program and 10- year Facility Plan. Mayor Fuller opened the floor to public comments. Joel Buchannan of 319 Water Lilly Lane asked about the new water treatment plant and funding. Mayor Fuller closed the floor to public comments. Commissioner Dearmin moved to approve the Draft Capital Improvement Program and 10-year Facility Plan, which Commissioner Eden seconded. The motion was unanimously approved. Recognition of Citizens: Aaron Nangle asked the city manager his age and then said he would like for him to stay around for at least the next ten years. Commissioner Questions and Comments: Vice Mayor Daley said the Parks and Recreation Master Plan was great, and she appreciated the public input. She's pleased that the City of Lake Alfred does not allow it to sit on the shelf. She congratulated the city on a great Heritage Festival and said the City Manager's birthday was soon. Thank you. Mayor Fuller spoke about attending the Polk County Day in Tallahassee and the number of Bills submitted for this legislative session. He said they all had good sessions with the Florida League of Cities. He thanked the city manager and Commissioner Dearmin for their part in reenacting the City of Fargo meeting that established the City of Lake Alfred, which was hosted at the Heritage Day Festival. He thanked the police and fire chiefs, directors, and the audience. He spoke about the upcoming election, saying there were three seats with six candidates on the ballot. Everyone may vote for up to three. He said a Meet the Candidates Forum would be hosted by the Chamber of Commerce at the First Baptist Church of Lake Alfred on Friday, March 21, 2025, at 6:00 PM. Thank you. Commissioner Dearmin spoke about visiting Tallahassee and said the Senator supporting the CRA bill was asked if he had visited other CRA areas in the State. He thanked the audience in attendance and congratulated all of the candidates. March 17, 2025 City Commission Minutes 5 Commissioner Eden thanked both chiefs in the back, the city manager, and the department heads. He wished all of the candidates good luck in the upcoming election. Thank you. Commissioner Maultsby said he was approaching the end of his) journey and was proud to serve the city of Lake Alfred fori twenty-six years. He thanked everyone for their support. He spoke about how, in 1929, there were about 300 people and a bank, and now there is no bank. He thanked the audience for their support. At 9:57 p.m., the City Commission meeting was adjourned. Respectfully submitted, dudh Bauporo Linda Bourgeois, BAS, MMC, City Clerk March 17, 2025 City Commission Minutes 6