San Jose Arena Authority Regular Meeting of the Board of Directors April 23, 2025 4:00 pm Physical Location Below-Teleconference Information at the End of This Agenda SAP Center at San Jose 525 W. Santa Clara Street President's Room San Jose, CA Meeting Agenda Expected Board Attendees Staff John Albers Michael Lomio Chris Morrisey (Executive Director) Rossmeri Alfaro Dolores Montenegro Shelly Wang (Administrative Assistant) Cynthia Bojorquez Kyle Nelson Cameron Day (City Attorney's Office) Domingo Candelas Miyuki One Bear David Cohen George Sanchez Guests Bill Ekern Ruth Shikada Jon Gustafson (Sharks Sports & Entertainment) Martin Flores Rusty Weekes Richard Rocha (Sharks Ice at San Jose) Kevin Ice Ben Taylor (San Jose Giants) Tommy O'Hare (Sports and Special Events) 1. Call to Order/Roll CallIntroductions 2. General Business a. Welcome New City Manager's Office Representative Kevin Ice b. Presentation on Events Planned in the South Bay for 2026 C. Review and Approve February 26, 2025 Regular Board Meeting Minutes 3. Executive Director and Staff Reports 3.1. Executive Director (Morrisey) a. Accept Reports on Arena Authority Oversight SAP Center at San Jose (Verbal) Sharks Ice at San Jose/Tech CU Arena Excite Ballpark Home of the San Jose Giants (Verbal) b. Accept Reports on Arena Authority Administrative Items VTA/BART Downtown/Diridon Community Working Group (Verbal) South Campus Operations Team San Jose Arena Authority Regular Meeting of the Board of Directors April 23, 2025 Page 2 3.2. Administrative Assistant (Wang) a. Accept Verbal Report on Activities at SAP Center at San Jose b. Accept Verbal Report on Activities at Sharks Ice at San Jose C. Accept Verbal Report on Activities at Excite Ballpark Home of the San Jose Giants 4. Committee Reports 4.1. Standing Executive Committee (Chair: Ekern) a. Review and Approve Board Slate of Officers Positions b. Accept Verbal Report on Evaluation of the Executive Director C. Accept Verbal Report on Activities Planned in the South Bay in 2026 4.2. Standing Finance Committee (Chair: One Bear) a. Accept Verbal Report on the Preparation of the Fiscal Year 2025-26 Operating Budget b. Accept Verbal Report on Fiscal Year 2023-24 Financial Statements 4.3. Standing San Jose Sports Hall ofFame Committee (Chair: Weekes) a. Accept Verbal Report on the 2025 San Jose Sports Hall of Fame Program 4.4. Standing Facilities Committee (Chair: Ekern) a. Accept Report on the Fiscal Year 2025-26 Capital Budgets for SAP Center at San Jose and Sharks Ice at San Jose 4.5. Standing Stadium Committee (Chair: Nelson) a. Accept Verbal Report on Activities at Excite Ballpark Home of the San Jose Giants 4.6. Ad Hoc Board Recruitment Committee (Chair: One Bear) a. Accept Verbal Report on Current Board Vacancies (At Large and SJDA) 4.7. Standing Community Programs Committee (Chair: One Bear) a. Accept Verbal Report on City and Community Events Program Activity 5. Open Forum/Public Comments You may speak to the Board about any discussion item that is on the agenda. You may also speak during Public Comments on items that are not on the agenda and are within the subject matter jurisdiction of the Board. Please be advised that, by law, the Board is unable to discuss or take action on issues presented during Public Comments. 6. Adjournment San Jose Arena Authority Regular Meeting of the Board of Directors April 23, 2025 Page 3 PUBLIC RECORDS REQUESTS AND AMERICAN DISABILITY ACT All public records relating to an open session on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the office of the San Jose Arena Authority, SAP Center at San Jose, 525 W. Santa Clara Street, San Jose CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please contact the San Jose Arena Authority at 408-977-4780 or contact wang@sjaa.com as soon as possible but at least three business days before the meeting/event. * CODE OF CONDUCT * City Council Policy 0-37 The Code of Conduct is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. PUBLIC PARTICIPATION AND TELECONFERENCE OPTION Per City of San Jose Board and Commission Meeting Guidelines, members are now required to attend their board and commission meetings in person. Additionally, anyone from the public wanting to participate in a San Jose Arena Authority meeting may do sO at no cost via Zoom teleconference. For electronic access to this Arena Authority meeting, please use the link and dial numbers below for a Zoom teleconference connection. Shelly Wang is inviting you to a scheduled Zoom meeting- Join Zoom Meeting htps/us06web.zoom.u/,86890553698 Meeting ID: 868 9055 3698 One tap mobile +16694449171,86890553698F US +16699006833,86890553698: US (San Jose) Dial by your location +1 669 444 9171 US +1 900 6833 US (San Jose) Meeting ID: 868 9055 3698 THE LEVINE ACT The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution on the form located on the Levine Act webpage. April 9, 2025 SJAA Board Meeting April 23, 2025 Agenda Item 2.c. San Jose Arena Authority Regular Meeting of the Board of Directors February 26, 2025 4:00 pm Physical Location Below-Teleconference Information at the End of This Agenda Tech CU Arena 1500 South Tenth Street Junior Sharks Homework Room San Jose, CA Meeting Minutes Board Members in Attendance Staff in Attendance Rossmeri Alfaro Kyle Nelson Chris Morrisey (Executive Director) David Cohen George Sanchez Shelly Wang Administrative Assistant) Bill Ekern Ruth Shikada Cameron Day (City Attorney's Office) Dolores Montenegro Rusty Weekes Board Members Not in Attendance Guests in Attendance John Albers Nanci Klein Jon Gustafson (Sharks Sports & Entertainment) Cynthia Bojorquez Michael Lomio Richard Rocha (Sharks Ice at San Jose) Domingo Candelas Miyuki One Bear Ben Taylor (San Jose Giants) Martin Flores 1. Call to Order/Roll CallIntroductions 2. General Business a. Presentation on Operations at Sharks Ice at San Iose /Tech CU Arena. Richard Rocha, General Manager, Sharks Ice and Tech CU Arena, provided the Board with an update on the annual activities and programs at the Sharks Ice and Tech CU Arena facilities. b. Presentation on Activities at] Excite Ballpark Home of the San Jose Giants. Ben Taylor, President of the San Jose Giants, provided an update about the upcoming MOU that will go to City Council on Tuesday, March 4 relating to significant stadium upgrades. C. Review and Approve December 4, 2024 Annual Board Meeting Minutes. Approved with 5 approvals, 1 abstention (Ekern) (Alfaro not yet arrived). 1s: Montenegro, 2nd. Weekes. 3. Executive Director and Staff Reports. 3.1. Executive Director (Morrisey) a. Accept Verbal Reports on Arena Authority Oversight SAP Center at San Iose. The demolition of the Milligan lot behind the arena is underway. It will soon be developed into a parking lot with over 300 parking spaces. The street vendors issue has been addressed in a collaborative fashion that includes numerous City departments and SAP Center Management. San Jose Arena Authority Regular Meeting of the Board of Directors February 26, 2025 Page 2 Sharks Ice at San Iose /Tech CU Arena. The annual report will soon be submitted to the City. Excite Ballpark Home of the San Jose Giants. See agenda item 2.b. b. Accept Verbal Reports on Arena Authority Administrative Items. VTA/BART Downtown/Diridon Community Working Group. The group is part of the discussion regarding funding for the BART project. South Campus Operations Team. Many of the park and facility operators continue to prepare for spring activities. The Team continues to discuss solutions relating to area security issues. 3.2. Administrative. Assistant (Wang) a. Accept Verbal Report on Activities at SAP Center at San Iose. Upcoming events include Disney on Ice and regular season Sharks games. b. Accept Verbal Report on Activities at Sharks Ice at San Jose. Upcoming events include regular season Barracuda games. C. Accept Verbal Report on Activities at Excite Ballpark Home of the San Jose Giants. Upcoming events include the Bay Bridge Exhibition game on April 2. The San Jose Giants season home opener is on April 8. 4. Committee Reports 4.1. Standing Executive Committee (Chair: Ekern) a. Accept Report on Executive Committee Vacancy. The Arena Authority Executive committee currently has one vacancy. Interested Board members should contact staff. b. Accept Verbal Report on Activities Planned in the South Bay in 2026. San Jose is currently planning for the major sporting events coming to the region in 2026. 4.2. Standing Finance Committee (Chair: One Bear) a. Accept Verbal Report on Fiscal Year 2023-24 Financial Statements. Staff is currently working on the FYE financial statements. 4.3. Standing San Iose Sports Hall ofl Fame Committee (Chair: Weekes) a. Accept Verbal Report on the 2025 San Iose Sports Hall of] Fame Program. The Sports Hall of Fame committee has recêntly convened to start the nomination process for the 2025 Induction. 4.4. Standing Facilities Committee (Chair: Ekern) a. Review and Approve Fiscal Year 2025-26 Capital Budgets for SAP Center at San Jose and Sharks Ice at San Iose. Approved with 7 approvals. 14: Montenegro, 2nd. Shikada. b. Accept Invoices on Recently Completed Capital Work at SAP Center at San Jose. See notated items 4.4.b. 4.5. Standing Stadium Committee (Chair: Nelson) a. Accept Verbal Report on Activities at Excite Ballpark Home of the San Iose Giants. No report. 4.6. Ad Hoc Board Recruitment Committee (Chair: One Bear) a. Accept Report on Current Board Vacancies (At Large and SIDA). The Arena Authority is currently recruiting for two Board vacancies, one at-large position and a SJDA rep position which must be represented by someone whois a member of SJDA. San Jose Arena Authority Regular Meeting of the Board of Directors February 26, 2025 Page 3 4.7. Standing Community Programs Committee (Chair: One Bear) a. Accept Verbal Report on City and Community Events Program Activity. No report. 5. Open Forum/Public Comments. None. 6. Adjournment. The meeting adjourned at 4:55pm. Submitted by: Shelly Wang SJAA BoardMeeting April 23, 2025 Agenda Item 3.1.a. San Jose Arena Authority Informational Memorandum To: Nanci Klein, City Manager's Office From: Chris Morrisey, Executive Director Subject: Summary of Activities at Sharks Ice at San Jose for Fiscal Year 2023-24 Date: March 24, 2025 Background Since 1999, the City of San Jose and Sharks Sports & Entertainment have been signatories to successive lease and management agreements for the operational management of the Ice Centre of San Jose, now known as Sharks Ice at San Jose. In the agreement, the City has delegated to the San Jose Arena Authority general management oversight responsibilities. Included in the Arena Authority's oversight role is the execution of an annual review of the facility manager's performance in the management and operation of the facility. Today, Sharks Ice at San Jose is an active, international destination while serving as the training center for the San Jose Sharks of the National Hockey League and the San Jose Barracuda of the American Hockey League. Besides five ice rinks for training, community skating, games and competitions, Sharks Ice at San Jose features Tech CU Arena, the facility's flagship 4,200-seat home of the Barracuda, making Sharks Ice the largest public ice facility in North America. Narrative on Pertinent Lease and Management Agreement Sections Section 3.06. Repairs and Maintenance. During Fiscal Year 2023-24, Sharks Sports & Entertainment invested over $1.9M in facility maintenance at Sharks Ice at San Jose. The major costs were for labor and materials for the operation and maintenance of the facility's ice plant, plumbing systems, water treatment plant, electrical systems, HVAC, building grounds, and the Zamboni ice machines. Section 7.01. A-B. Use ofthe Facility. Public Areas. Private Areas. Today, besides Tech CU Arena, Sharks Ice at San Jose includes five ice rinks, a pro shop for figure skating and ice hockey merchandise and equipment, a full-service restaurant, public locker rooms, a rental area for ice skates, physical conditioning rooms, and team and coaching areas for the Sharks and Barracuda. All five ice rinks and Tech CU Arena are available for public access at 90% of the total available use time. With six ice rinks in operation the public has significant ice time for both hockey and figure skating sessions, leagues, practices, tournaments, and recreational skating opportunities. Additionally, Tech CU Arena hosted the AHL All-Star Classic and was broadcast to nations around the globe. Other first-time events attracted additional fans to the Arena. Summary of Activities at Sharks Ice at San Jose for Fiscal Year 2023-24 March 24, 2025 Page 2 Section 7.02. A-G. Community. Access. Public Programs Sharks Ice at San Jose hosted 2,200 participants in their hockey camps and clinics. For adult hockey, the program saw 355 teams, (7,100 participants; the largest adult in-house hockey program in the United States) while the youth hockey programs attracted 1,420 players. The facility featured over 3,075 Jr. Sharks Travel Hockey players, while the girls' and women's hockey programs have doubled in numbers over the past five years. The high school hockey program provided ice for 700 players. Ice skating programs included 6,970 learn-to-skate participants and over 132,035 in the public skating program. 40,145 admissions were sold for freestyle/figure skating sessions. The free-use skating program saw a large jump to 2,220 youths. Other programs attracted all segments of the population, offering a wide array of recreational ice programs and skating opportunities. Section 7.04. Annual Activity Report Per the terms of the lease and management agreement, Sharks Sports & Entertainment is to make available to the City or the Arena Authority information on the facility's operating expenses and revenues. During the fiscal year, Sharks Ice at San Jose had $12,836,185 in operating expenses and $14,027,965 in program revenue. Regarding program fee rates, while Sharks Ice at San Jose offers more amenities and programs for the community than other Bay Area public ice facilities, prices for admission and programming continue to be consistent with other regional ice facilities. Section 9.01. Capital Repairs and Replacements. The Arena Authority convenes a Facilities Committee to annually review and propose capital repair and replacement budget items for Sharks Ice at San Jose. Prior to the beginning, of the fiscal year, representatives from the Arena Authority, the City Manager's Budget Office, the Department of Public Works, and Sharks Ice at San Jose meet to address the current and anticipated capital repair and replacement needs for the facility. Through this process, a comprehensive capital repairs and replacements budgetary program is established and monitored. The approved capital budget for FY 2023-24 was $672,787. The upcoming fiscal year capital budget is $1,973,000. Conclusion As this report illustrates, Sharks Ice at San Jose has brought national acclaim to the city featuring top-tier hockey and figure skating tournaments and competitions. In doing sO, by facility's economic impact has been significant, attracting the booking of 4,405 hotel room nights. The National Hockey League, the American Hockey League and various figure skating organizations have greatly benefited from Sharks Ice and Tech CU Arena, presenting a wide variety of international competitions in San Jose, which has advanced San Jose's reputation as a center for hockey, figure and recreational skating opportunities. SJAA Board Meeting April 23, 2025 Agenda Item 3.1.b. March 13, 2025 78. TELAOS 77.4780 Bien Doan 0s San Jose City Council District 7 San Jose City Hall 200 E. Santa Clara Street San Jose, CA 95113 Dear Council Member Doan, For nearly 15 years facility and park operators in the south campus area (Kelley Park, Happy Hollow Park and Zoo, Sharks Ice, Excite Ballpark, History Park, among others) have regularly met to discuss operational realities in the area. Known as the South Campus Operations Team (SCOT), they have addressed topics ranging from managing event vehicular traffic for simultaneous events to implementing significant park and facility capital improvement projects. In recent times, the most pressing issues have related to public safety measures for the millions who annually visit the south campus facilities. These involve the potential implementation of infrastructure improvements to enhance the safety of visiting patrons. In a February meeting discussing security concerns with our SCOT San Jose Police Department representative, three specific opportunities were discussed as ways to enhance safety for the area: 1. The addition of vehicular street lighting along E. Alma Avenue and Senter Road. 2. The addition of pedestrian lighting on sidewalks and footpaths that lead to area vehicular parking facilities. 3. The placement of a pedestrian crossing signal and crosswalk across E. Alma Avenue between Senter Road and S. Tenth Street. As you know, the south campus continues to grow into a vibrant amily-oriented hub, attracting millions of people from across the country. In one day, a family can enjoy the many attractions at Happy Hollow, skate at Sharks Ice and catch a night baseball game at Excite Ballpark, all without ever having to return to their car. The south campus is truly one of San Jose's special gems. With the recent addition of Tech CU Arena and the planned upgrades for Excite Ballpark, this would be an excellent opportunity to provide critical infrastructure improvements to support the growing popularity of this special area of San Jose. The members of SCOT thank you for your consideration and look forward to your engagement. Sincerely, Chris Morrisey Executive Director San Jose Arena Authority C: Members of the South Campus Operations Team SJAA Board Meeting April 23, 2025 Agenda Item 4.1.a. San] Jose Arena Authority Informational Memorandum To: Members of the San Jose Arena Authority Board of Directors From: Chris Morrisey, Executive Director Subject: Officers Election by the Board of Directors Date: April 9, 2025 Please be advised that at the April 23 Regular Meeting of the Arena Authority Board of Directors, the Authority Board will be determining Board officer positions for the Executive Committee. The positions are set to complete the Executive Committee for the current fiscal year, which ends on June 30, 2025. Generally, there are four officer positions elected annually to the Arena Authority's Executive Committee. The four elected positions include the following: Chairperson, Vice-Chairperson, Treasurer, and Secretary. Following Board outreach, Board member Ruth Shikada has stepped forward to complete the Executive Committee as Board Treasurer. Additionally, Miyuki One Bear has volunteered to move to the Vice-Chairperson position. Chairperson Bill Ekern and Secretary Rusty Weekes will remain in their current positions. San Jose Arena Authority Executive Committee Board Officers FY 2024-25 Vice-Chairperson: Miyuki One Bear Treasurer: Ruth Shikada Ify you have any comments or questions, please contact me at morriseyesjaa.com. SJAA Board Meeting April 23, 2025 Agenda Item 4.4.a. San Jose Arena Authority Memorandum To: Jennifer Tell, City Manager's Office Jim Shannon, Budget Office From: Chris Morrisey, Executive Director Subject: Fiscal Year 2025-26 Capital Repair and Replacement Budget Submittals for SAP Center at San Jose and Sharks Ice at San] Jose Date: February 28, 2025 On February 26, the Arena Authority Board of Directors met to review the Fiscal Year 2025-26 capital repair and replacement budget submittals for the SAP Center at San Jose and Sharks Ice at San Jose. From this meeting, the following capital budget recommendations are being submitted for your consideration: SAP Center at San Jose For SAP Center at San Jose, Sharks Sports & Entertainment has submitted a FY 2025-26 capital budget of $5,885,000. This capital budget submittal is consistent with the terms and conditions of the Second Amended and Restated Arena Management Agreement. As you know, over time the City's Budget Office, SAP Center Management and the Arena Authority have reviewed remaining balances from previous fiscal years to determine what is available to supplement the annual capital funding. From these exercises it has been established that there are sufficient carryover funds from previous years that can be applied to this year's capital repair and replacement program. Shark Ice at San Jose Sharks Ice at San Jose has submitted a FY 2025-26 capital budget in the amount of $1,973,000. Through the Second Amended and Restated Ice Centre Lease and Management Agreement, Sharks Ice Management is required to annually submit a capital budget to the City. Capital funds for Sharks Ice at San Jose are funded directly through SAP Center Management. C: Members of the Arena Authority Board of Directors Jon Gustafson, Sharks Sports & Entertainment Sal Kumar, Department of Public Works Huimin Mu, Department of Public Works Richard Rocha, Sharks Ice at San Jose