MINUTES STATE OF NORTH CAROLINA BOARD OF COMMISSIONERS COUNTY OF HENDERSON MONDAY, NOVEMBER 4, 2024 The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Hendersonville. Those present were Chairman Rebecca McCall, Vice-Chair J. Michael Edney, Commissioner William Lapsley, Commissioner Daniel Andreotta, Commissioner David Hill, County Manager John Mitchell, Assistant County Manager Chris Todd, Financial Services Director Samantha Reynolds, Public Safety Director Jimmy Brissie, Attorney Russ Burrell, and Clerk to the Board Denisa Lauffer. Also present were County Engineer Marcus Jones, Public Health Director David Jenkins, Budget Manager Sonya Flynn, Chief Communications Officer Mike Morgan, Public Information Officer Kathryn Finotti, A/V Technician Oscar Guerrero, Finance Director Randy Cox, Soil and Water Betsy Gerwig, DSS Director Lorie Horne, Capital Projects Manager Bryan Rhodes, Deputy DSS Director Debbie Dunn, SW IAT Renee Roof, Emergency Management Rescue Manager Tim McFalls, Public Health Director David Jenkins, Environmental Health Supervisor Seth Swift, Parks and Recreation Director Bruce Gilliam, Human Resources Director Karen Ensley, and SheriffLowell Griffin. Deputies Mandy Ladd and Kayla Brezillac provided security. CALLTO ORDER/WELCOME Chairman McCall called the meeting to order and welcomed all in attendance. INVOCATION Commissioner Andreotta provided the invocation. PLEDGE OF ALLEGIANCE With the Young Naturalist 4-H Club, Zane Capps led the Pledge of Allegiance to the American Flag. INFORMAL PUBLIC COMMENT There was none. DISCUSSION/ADJUSTMENT OF AGENDA John Mitchell had two items that needed to be added to the discussion portion of the agenda. 1. Commercial Parking Lots - Ecusta Trail 2. Disinter and Reinter of Remains - Continued Discussion Mr. Mitchell informed the Board there were two items to add to the consent. 1. Comprehensive Disaster Recovery Management Services Consultant Selection 2. Lease with the Town of Mills River regarding Storm Debris Commissioner Lapsley moved to approve the agenda with the discussed additions. All voted in favor, and the motion carried. a nAnE November 4, 2024 2 Vice-Chair Edney moved Consent Item Q: Comprehensive Disaster Recovery Management Services- Consultant Selection to the Discussion portion ofthe agenda. AIl votedinfavor, andthe motion carried. CONSENT AGENDA Approval of Minutes Draft minutes were presented for Board review and approval for the following meetings: October 7, 2024 -Regularly Scheduled Meeting October 16, 2024 - Regularly Scheduled Meeting Motion: I move the Board approve the minutes of October 7, 2024, and October 16, 2024. Tax Collector's Report The report from the Tax Collector was provided for the Board's information. Please find outlined below collections information through October 23, 2024 for 2024 real and personal property bills mailedonJ July 31, 2024. Vehiclest taxes are billed monthly by NCI DMV. Hmienenaummual. Bills (Realand Personal Property): 20241 Beginning Charge: $101,658,163.87 25.61% Paid Discoveries & Imm. $86,591.32 Relcases & Refunds: ($53,728.62) NeLs Charge: $101.691.026.57 Unpaid Unpaid Taxes: $75,644,272.44 74.39% Amount Collected: $26,046,754.13 Henderson County Registered Motor Vehicles(As Collected by NCDMV): Net Charge: $2.281,207.24 Unpaid Taxes: $5,204.62 99.77% Amount Collected: $2,276,002.62 Henderson CountyFY251 Budget Analysis: BudgetOrdinanse Revenue Collected AdValorem: $103,559,409.00 Ad Valorem: $28,322,756.75 Prior Years: $1,041,250.00 Prior Years: $411,570.32 Budget Total: $104,600,659.00 VTD Revenue: $28,734,327.07 inigerordi Millions Revene Collecied $20 $40 $60 $80 $100 $120 2024.127 Pending Releases & Refunds The assessor reviewed the pending releases and refunds and concluded that these findings were in order. Supporting documentation is on file in the County Assessor's Office. The pending release and refund requests were submitted for approval by the Henderson County Board ofCommissioners. Type: Amount: Total Taxes Released from the Charge $420.46 Total Refunds as a result of the Above Releases $ 0.00 Motion: Imove the Board approve the Combined Release/Refund Report as presented. County Financial Report/Cash Balance Report = September 2024 The September 2024 County Financial and Cash Balance Reports were provided for the Board's review. The following are explanations for deparmentsprograms with higher budgets to actual percentages for September: Modification Approved: March 19, 2025 November 4, 2024 3 Governing Body - timing of payment ofboard-approved expenditures Tax Collector - the timing of payment ofboard-approved expenditures Legal - timing of payment of board-approved expenditures Register of Deeds timing of payment ofb board-approved expenditures Information Technology - timing of payment of board-approved expenditures Emergency Management - the timing of payment ofboard-approved expenditures Rescue Squad - payment of 15t quarter Board appropriations Planning timing of payment of board-approved expenditures Project Management - timing of payment of board-approved expenditures Social Services - timing of payment of board-approved expenditures Juvenile Justice Programs - timing of payment ofboard-approved expenditures Public Library the timing of payment ofboard-approved expenditures Recreation - timing of payment of board-approved expenditures Public Education - payment of3 of 10 annual appropriations made to the public school system Non-Departmental timing of payment oft board-approved expenditures Interfund Transfers the timing of payment ofboard-approved transfers Year-to-date net revenues under the Expenditures for the Emergency Telephone System (911) Fund are due to the utilization of fund balance appropriations for FY25. Year-to-date Net Revenues under Expenditures for the Public Transit Fund are due to the timing of disbursements in FY25. Year-to-date Net Revenues under Expenditures for the Misc. Other Governmental Activities Fund are due to the timing of fines and forfeitures disbursements in FY25. Year-to-date Net Revenues under Expenditures for the Opioid Fund are due to the timing ofOpioid Settlement receipts and disbursement ofapproved expenditures in FY25. Year-to-date Net Revenues under Expenditures for the Solid Waste Fund are due to the timing of collection receipts and disbursements ofa approved expenditures in FY25. HE ENC COUNTY FINANCIAL REPORT SEPTEMBER: 2024 BUDOET CURRENTHONTH - VEARTODATE a SUSED ENCUMBRANCES TOTAL General Fund 205,008. 055. 00 12.110,900.00 35,034,537. 24 17.0% 35,034,537. 24 GEI ATUISENOTUNS BUDOET CURRENT MONTH VEARTODATE SUSED - E ENCUMBRANCES T TOTAL Governing Body 071,803.00 03,552.10 193,637.08 28.82% 193,037.08 DuesNon Profe Contributions 1,055.544.00 80,057.80 250,003.54 24.34% 310,721 00 570.084.54 County Manager 400. .044.00 22.047.32 81,204.80 17.40% 81.204.80 Administrative Services 829,103.00 53,098.00 200,979.25 24.24% 200.97025 Human Resources 1.527.084.00 00.680.34 365,850.53 23.95% 21.804.00 387.723.53 Elections 1.241,838.00 54.843. 15 238.213.70 10.18% 50,824.62 208.03828 Finance 1,421.108.00 101,870.8 88 351,450.23 24.73% 351,45023 County Assessor 2.184.808.00 134,480.63 624,644.49 24.01% 28.040.0 04 553.401.13 Tax Collector 503.030.00 47,783.79 158,354.72 20.00% 158.354.72 Legal 1.107,787.00 76,742.02 317.563.01 28.07% 317.603.01 Register of Deeds 788.480.00 40,201.11 207,084.74 20.20% 24,001.00 232.045.74 Facity Services 6.325.028.00 415,00027 1,108.607. 16 18.95% 301.838.17 1.500.445.33 Garage 461,630.00 22,856.07 73,717,48 16.97% 73.717. 48 CounF Faolces 153,000.00 10.277.88 26,423.00 10.02% 25,423.90 Information Technology 0.280.000.00 782.786.23 2,110,157.32 33.00% 662.044.43 2.008,801.75 Sherift Department 26.300.080.00 1,740.735.42 0,274.308.60 24.70% 105,881.25 0,440,180.84 Detention Faohty 7.251,349.00 478.600.00 1,708.704.21 23.60% 476,000.78 2.185.310.90 Emergency! Management 070.126.00 07,058.10 247,010.00 26.66% 0.040.60 267.661.00 Fire Services 1,007,042.00 74,105-20 175,400.00 16.00% 03,600. 10 200.000.15 Bulldng Services 1,803,208.00 126,388.10 430,053.08 23.01% 430.063.08 Weliness Clinie 1,533.002.00 108,055 00 414,402.20 27.02% 103,080. 04 518,151.00 Modification Approved: March 19, 2025 November 4, 2024 4 Emergency! Medical Services 13,002.702.00 051,101. 12 3,333,718.36 24.40% 112,450.07 3,440.174.43 Animal Services 084.047.00 07,021.07 107,083.53 20.02% 71,833.33 208.01680 Rescue Squad 782,760.00 340.92 201,184.14 25.70% 201,184.14 Forestry Services 133,108.00 3,405.00 3,405.00 2.00% 3,405.00 Soil & Water 752,001.00 04,325.08 158,305.11 21.03% 73.788.75 232,003.80 Planning 1,123.508.00 81.01125 280,351.50 25.75% 20.000.00 315.351.50 Code Enforcement 353,444.00 23,121.83 85,550.70 24.21% 20,000.0 00 105.550.70 Ste Development 234.730.00 15,703.00 57,320.00 24.42% 57.32000 Heritage Museum 100.000.00 8.333.33 24.000.00 25.00% 24.000.00 Cooperative Extension 843.323.00 53,450.81 178,077,17 2122% 178.977.17 Project Management 207,101.00 18.235 30 67,201.80 25.15% 07.201.80 Economie Development 2,007,1 .100.00 108,500.00 5.17% 108.60000 Public Health 11,913.115.00 800.930.53 2.820.340.21 23.72% 430.031.87 3.256.378.08 Environmental Health 1,889.609.00 137,225.07 400,403.48 24.84% 400.403.48 HSCC Block Orant 863.602.00 80.257.00 143.820.75 10.06% 143.820.75 Medical Services Autopsies 05.000.00 0.400.00 0,400.00 0.89% 0,400.00 Strategio Behavioral Health 473,011.00 18,400. 85 00,760.1 11 14.73% 00.700.11 Mental Health Services 528.012.00 132,153.00 25.00% 132.153.00 Rural Transportation Assist Program 201.384.00 0.600.03 6,600.03 328% 0.600.03 Socis Services 23.598.432.00 1.944.901.44 5.001,000.01 26.20% 30.234.35 6.991.931.20 Juvenie Justice Programs 300.020.00 21.717.00 82.207.00 26.88% 82.207.00 Veterans Services 241.124.00 18.722.28 68,088.33 24.40% 11,200.00 70.238.33 Lorary 4.230.320.00 202.622.87 1,100.952.60 27.60% 385.347.03 1.662.200.60 Recreation 3,185,348.00 220,827.60 016,003.15 28.73% 124,308.01 1,030.431.76 Public Education 42,378,000.00 4,110,000.07 12,413,400.01 20.20% 12.413,40001 Debt Service 22.627,108.00 3.820,407.24 3,820,497.24 10.00% 3.820.407:24 Non- Departmental 055,610.00 301,003.00 760,403.01 82.31% 780,403.01 Interfund Transfers 7.745.851.00 054.054.20 1.044.790.11 25.11% 1.044.700.11 TOTAL 205,698,655.00 18,491,235.74 51,089,855.59 3,504,527.13 54,594,382.72 Net Revenues over (under) Exp. (6,374,266. 14) (16,055.,318.35) (3.504.527.13) (19.559. .845.48) PPR ATIONSDETAIL LE BUDGET CURRENTI MONTH YEARTODATE USED a ENCUMBRANCES TOTAL SOCIAL E RVICES Staff Operations 19,855.443.00 1,604.080. 12 5,222.514.47 28.3% 30.234. 35 5.252.748.82 Federal & State Programs 3.042.089.00 240.666.5 50 720,845.80 20.0% 720.845.86 General Assistance 100.000.00 1.235.73 0.336.58 0.3% 9,336.58 TOTAL 23,598,432.00 1.944,991.44 5.961,696.91 30,234.35 5.991.931.26 EDUCATION Schools CurrentCapital Expense 36.628.0 .000.00 3.637.800.00 10.975.900.00 30.0% 10.975,900.00 Blue Ridge Community College 5.750.000.00 470.166.67 1,437.500.01 25.0% 1.437.500.01 TOTAL 42,378,000.00 4,116,966.67 12,413,400.01 12,413,400.01 DEBTS SERVICE Public Schools 11,321,925.00 2.200.275.36 2.209,275.36 19.5% 2.209.275.36 Blue Ridge Community College 3.218,681.00 536.708.76 536,706.76 18.7% 538.706.78 Henderson County 7.086.502.00 1.080.515.12 1.080.515.12 13.5% 1.080.515.12 AL 22.527,198.00 3.826.497.24 3.826.497.24 3,826,497.24 7 - ERFUND TRANSFERS Capital Projects Fund 200.000.00 20.833.34 58,333.35 20.2% 58.333.35 Capital Reserve Fund 1,254.010.00 104,576.58 313,720.74 25.0% 313.720.74 Fire Districts Fund 60,000.00 10,000.00 15,000.00 25.0% 15,000.00 HCPS MRTS 3.603.500.00 300.201.67 000,875.01 25.0% 900,875.01 BRCC MRTS 2.301,750.00 191,812.50 575,437.50 25.0% 575.437.50 Solid Waste 325.682.00 27.140.17 81,420.51 25.0% 81.420.51 TOTAL" 7.745.851.00 654,654.26 1.944,796.11 1.944.796.11 SFECALRIVERUEFUNOS - BUDGET CURRENTI MONTH YEARTODATE %USED ENCUMBRANCES TOTAL FIRE DIST TRICTS FUND Revenues: 10,876.915.00 1,110,040.83 3,878,378.73 23.0% 3.878.378.73 Expenditures: 16.876.915.00 2.603:211.04 2.761.957.23 16.4% 2.781.957:23 Net Revenues over (under) Exp (1.483.570. 21) 1,116,421.50 1,116.421.50 REVALUATIONI RESERVE FUND Revenues: 1,413.172.00 131.046.91 306,750.40 28.1% 396.750.40 Expenditures: 1.413.172.00 85.551.83 325.578.90 23.0% 173.380.00 498.956.90 NetF Revenues over (under)Exp 46,395.08 71,182.50 (173,380. 00) (102,197.50) EMERGENCY TELEPHONE SYSTEM (911) FUND Revenues: 360. 045.00 27,364. 15 57,431.35 15.9% 57.431.35 Expenditures: 360.045.00 35.252.18 141,898.23 39.3% 141.898-23 Net Revenues over (under) Exp (7.888.03) (84,466.88) (84,466.88) PUBLIC TRANSIT FUND Revenues: 1,418.820.00 27,360.32 35,417.70 2.5% 35,417.70 Expendtures: 1.418.890.00 70.450.42 142.382.13 10.0% 94.685.00 237.087.13 Net Revenues over (under) Exp (43,093.10) (106.964.34) (94,685.00) (201,649.34) MISC. on THER GOVERNMENTAL ACTTV VTES Revenues: 1,074.000.00 41.55321 85.530.75 8.0% 85,630.75 Expenditures: 1.074.000.00 38230.07 128.231.42 11.9% 128.231.42 Net Revenues over (under) Exp 3.317.14 (42.700.67) (42.700.67) ARPA FUND Revenues: 87.171.49 303,124.1 11 0.0% 303,124.11 Expendtures: 0.0% Net Revenues over (under) Exp 87.171.49 303,124.11 303.124.11 OPIOIDE FUND Revenues: 1.044,703.00 23,552.70 72.677.1 12 7.0% 72.677.12 Expenditures: 1.044.703.00 28.878.96 84.495.52 8.1% 2.000.00 87.00552 Net Revenues over (under) Exp (5.326.26) (11.818.40) (2.600.00) (14,418.40) Modification Approved: March 19, 2025 November 4, 2024 5 CAPITALPROJECTS BUDGET CURRENT MONTH PROJECT TO DATE %USED ENCUMBRANCES TOTAL EDNEYVILLE ELEMENTARY: SCHOOL PROJECT/1702) Revenues: 26,854,136.00 2,743.88 27,050,134.88 104.1% 27,050,134.88 Expenditures: 26.854.136.00 26.959.820.76 100.4% 20.950.820.76 NetF Revenues over (under) Exp 2,743.88 990.305.12 990.305.12 HENDERSONVILLE HIGH SCHOOL PROJECT 2019 (1903) PROJECT COMPLETE Revenues: 60.442.604.00 81,181,021.22 101.2% 61,181,021.22 Expenditures: 60.442.604.00 60.940.000.37 100.8% 60.940.000.37 Net Revenues over (under)E Exp 241,020.85 241,020.85 ENTERPRISEFUNDS BUDGET CURRENTI MONTHI YEARTODATE %USED ENCUMBRANCES TOTAL SOLID WASTE LANDRLLI FUND Revenues: 17,443.950.00 601,595.20 2,324,701.86 13.3% 2.324,701.88 Expenditures: 17,443,959.00 1,334,197.96 2,859,448.34 16.4% 10,678,841.11 13.538.289.45 Net Revenues over (under) Exp (642,602.67) (534,746.48) (10,678,841.11) (11,213,587.59) JUSTICE ACADEMY: SEWER FUND Revenues: 70,008.00 7.802.62 23,723.21 33.9% 23,723.21 Expenditures: 70.008.00 4.38822 10,892.20 15.6% 15.979.65 26.871.94 Net Revenues over (under) Exp 3,414.40 12,830.92 (15,979.65) (3,148.73) ETOWAH COMMUNITY: SEWER FUND Revenues: 182,602.00 14,957.20 14,857.26 8.2% 14,957.26 Expenditures: 182.602.00 8,747.97 0,445.61 5.2% 41.876.00 51.321.81 Net Revenues over (under) Exp 6,209.29 5,511.65 (41,876.00) (36,364.35) HENDERSON COUNTY CASH BALANCE REPORT SEPTEMBER 2024 08/31/24 09/30/24 Beg. Cash Debits (Credits) Ending Cash Fund(s) Balance Revenues Expenditures Balance General $ 88,074,867.71 $ 18,100,335.51 $ 21,621,860.38) $ 84,553,342.84 Special Revenue 45,462,784.21 1,667,019.05 2,984,428.70) $ 44,145,374.56 Capital Projects 19,923,650.18 3,622,446.96 (4,916,804.53) $ 18,629,292.61 Enterprise 2,225,862.14 656,617.29 (1,360,690.29) $ 1,521,789.14 HCPS Maint. and Repair 7,765,234.55 300,291.67 (700,797.50) $ 7,364,728.72 BRCC Maint. and Repair 2,645,306.22 191,812.50 $ 2,837,118.72 Custodial 3,243,508.86 1,341,906.54 (2,939,217.14) $ 1,646,198.26 Total $ 169,341,213.87 $ 25,880,429.52 $ (34,523,798.54) Total cash available as of 9/30/2024 $ 160,697,844.85 Motion: I move the Board approve the September 2024 County Financial Report and Cash Balance Report as presented. Henderson County Public Schools Financial Report - September 2024 The Henderson County Public Schools September 2024 Local Current Expense Fund / Other Restricted Funds Report was provided for the Board's information. Modification Approved: March 19, 2025 November 4, 2024 6 HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSEOTHER RESTRICTED FUNDS as of September 30, 2024 LOCAL CURRENT EXPENSE OTHER RESTRICTED FUND FUND REVENUES: Budget YTD Budget YTD Combined Prior Activity Activity Total YTD 3200 State Sources $ $ 8.000 $ 3.244 3.244 B.000 3700 Federal Sources-Resvictes 1.635.274 433,100 433,100 104,304 3800 Other Federal-ROTC 162.000 10,500 4100 County Appropriation 35,378.000 10.013. 400 10.013,400 0.803,400 4200 Local- Tuition/Fees 55.000 14,705 14,765 7,360 4400 LocasUnvestictd 050.000 80. 179 119.080 40.380 129,605 140.700 4800 LocaRestricted 780,540 231,080 231,680 34,321 4000 Fund Balance Appropri 1 sted/Tr ransfer From school 1.573.928 380.535 0.050 0.050 1.031 TOTAL FUND REVENUES $37,601,928 $ 10,702,579 $3,056,047 $ - 729,239 $11,431,818 10,169,691 EXPENDITURES: Budget YTD YTD Combined Prior Instructional Services: Activity Budget Activity Total YTO 5100 Regular Instructional Services $ 10.580.430 $ 1.370.382 710,468 $ 198.383 $ 1,608.705 $ 1,120.004 5200 Special Populations Services 1,334,746 33.507 921,722 125,405 150,002 159,217 5300 Akernative Programs and Services 472.500 12.002 304.137 103.444 170.340 00.244 5400 School Leadership Services 3,413,720 653.435 11,101 12,830 008.204 631,050 5500 Co-Curricular: Services 023,057 50.820 00.000 25.003 70,489 72.704 5800 School-Based Support Services 2.125,005 350.257 15,601 350.257 397,875 Total Instructional Services $ 18.857.420 $ 2.480.398 $2 2.089.020 s 525.815 $ 3,000.213 $ 2.443.253 System- Wide Support Services: 6100 Support and Development: Services * 476,045 $ 83.332 6.600 $ 4.062 88.204 $ 04.021 6200 Special Population Support 83,070 18.470 79,300 19,162 37,632 83.567 0300 Akernative Programs 133,702 28.050 431 431 29.380 21,723 8400 Technology Support Services 1,320,441 371,828 44,139 7,715 379,543 435.552 0500 Operationals Suppont Services 9,883.217 1.982.680 440,782 01.758 2.044,443 1,904.424 6000 Financial and Human Resource Services 2,587,804 1,841,164 05,252 27,070 1,800,124 1,625,220 0700 Accountablty! Services 214.201 47.200 1.200 1.200 48.400 47,820 6800 System-Wide Pupa Support Servioes 405,003 108.573 538 538 100,111 85,654 6900 Policy. Lesdership and Public Relations 757.913 214.636 14.420 13.520 228.150 222.798 Total System- Wide Support Services - 15,842,545 $ 4,000.807 $ 688.661 $ 137,256 $ 4,834,153 $ 4,480.787 Ancillary Services: 7100 Community Services $ 388 $ 388 177,881 $ 40,363 40.751 $ 26,570 7200 Nutrition Services 209.327 1.003 0.323 1.003 10.045 Total Ancillary Services $ 200,714 $ 1,450 $ 184,204 $ 40.363 41,814 $ 42,625 Non- Programmed Charges: 8100 Payments to Other Governments 2.032.250 $ 253.854 $ 253.854 S 420.008 8400 Interfund Transfers 10,000 5,312 5,312 6,676 8500 Contingency 48.727 B800 Educational Foundations 35.535 8.884 8.884 976 Total Non-Programmed Charges 2.032.250 s 253.854 e 94.202 3 14.100 208.030 $ 428.351 TOTALI FUND EXPENDITURES $37,601,928 $ 7,432,600 $3,056,047 $ 717,630 8,150,230 7,395,016 HENDERSON COUNTY PUBLIC SCHOOLS CAPITAL OUTLAY as of September 30, 2024 REVENUES: YTD Prior Budget Activity Balance Year 3400 State Allocations $ $ $ $ 4100 County Appropriation 1,000,000 300,000 700,000 450,000 4400 Windsor-Aughtry Donations 500 (500) 250 4800 Lease Purchases/insurance Settlement 68,089 (68,089) 4900 Fund Balance AppropriatedTransters In 640,345 640,345 Total Fund Revenues $ 1,640,345 $ 368,589 $ 1,271,756 $ 450,250 EXPENDITURES: YTD Prior Budget Activity Balance Year 5100 Regular Instructional Services-Equipment $ 20,100 $ 885 $ 19,215 $ 18,157 6400 Technology Support Services 6500 Operational Support Services 365,000 24,340 340,660 76,746 7200 Nutrition Services 8100 Payments to Other Governments 2,226 8300 Debt Service 9000 Capital Outlay-LandBuidings 1,255,245 424,316 830,929 529,663 Total Fund Expenditures $ 1,640,345 $ 449,541 $ 1,190,804 $ 626,791 Modification Approved: March 19, 2025 November 4, 2024 7 Motion: I move that the Board approve the Henderson County Public Schools' September 2024 Financial reports as presented. Notification ofVacancies The Notification ofVacancies was provided for the Board' s information. They will appear on the next agenda under Nominations. 99 1. Animal Services Committee - 1 vac. Position #8 2. Henderson County Zoning Board of Adjustment - 3 vacs Positions #1, 3, & 9 3. Hendersonville Planning Board = 1 vac. Position #2 4. Home and Community Care Block Grant Advisory Committee - 2 vacs. Positions # 2 & 6 5. Library Board of Trustees 1 vac. Position # 8 2024.128 Community Care of NC - Capacity Building Grant 2024 The Henderson County Department ofl Public Health received a one-time Capacity Building Grant in the amount of $11,286. These funds are intended to support the department in providing community-based health care services per the approved uses outlined in the award letter. This grant was approved for acceptance by the Henderson County Board of Health at its August 19, 2024, meeting and were forwarded to the Henderson County Board of Commissioners for consideration and final approval. Motion: I move the Board approve acceptance oft the Community Care ofNC - Capacity Building Grant for the Henderson County Department of Public Health and authorize the necessary budgetary actions 10 implement subject to the funding limitations ofthe agreement. Bid Award for Purchase of Detention Vehicle The Board was requested to approve the low bid of $87,774 and authorize the Sheriff to proceed with the purchase of a vehicle for Detention. Bidding was conducted between September 25, 2024, and October 11, 2024. The vehicle was approved as part ofthe FY2025 budget, which included $106,015 for its purchase. Motion: Imove the Board accept the low bidfrom Piedmont Truck Center for $87,774 and authorize the Sheriff to proceed with the purchase. Not-For-Profit Funding Agreement Subsequent to the approval of the FY 2024-2025 Budget, staff distributed funding agreements to the not-for-profit agencies receiving County allocations. Modification Approved: March 19, 2025 November 4, 2024 8 Motion: Imove the Board authorize the Chairman 10 execute the funding agreement thereby authorizing the release ofpayment to the named agency. Opioid Settlement Fund - Authorized Expenditures Update The Opioid Settlement Fund's authorized expenditures update as of September 30, 2024, was provided for the Board's review. Amounts received and expended will be reported annually to the Community Opioid Resources Engine for NC (CORE-NC) in compliance with the Memorandum of Agreement (MOA). Motion: I move the Board approve the September 30, 2024, Authorized Expenditures Update as presented. 2024.129 Hurricane Helene Donations - Ratification During Hurricane Helene response and relief, Henderson County received net donations totaling $104,508.30. The Board was requested to ratify the acceptance of these donations. At the discretion of the County Manager, these donations are restricted to emergency response for expenses that are not reimbursed or reimbursable for emerging emergency response issues, or to fund future emergency preparedness activities. Motion: I move the Board approve and ratify the acceptance of net donations received during Hurricane Helene response. 2024.130 Contract Approval for Project Management for Soil and Water Disaster Relief and Recovery Grant On August 5, 2024, the Board selected Resource Institute, Inc., as the most qualified to act as contract administrator for the grant from the North Carolina Department of Public Safety for Disaster Relief and Recovery, and directed staff to attempt to reach an agreement with them. The draft contract provided was the result. Motion: Imove the Board agree to the proposed contract with Resource Institute, Inc. 2024.131 Ratification of Stream Resilience Vendor Contracts On August 5, 2024, the Board approved the selection of Resource Institute to provide project management services for the grant appropriation received from North Carolina for stream resilience projects. Since then, the project's scope has been narrowed somewhat because of previous engineering work on a portion of the intended work (funded by other grant funds) that could not be used under applicable procurement rules ifincluded in this contract. Subsquently, the County received proposals for the remainder of the contract not covered by the Resource Institute scope. Staff recommended Resource Institute be selected for this work. Motion: I move the Board ratify the proposed agreement with Resource Institute, and I further move the Board approve the selection of Resource Institute for the remainder ofthe work under the grant. Modification Approved: March 19, 2025 November 4, 2024 9 Blue Ridge ABC Board Donation = Adult Recovery Court On July 23, 2024, the Adult Recovery Court (ARC) submitted a grant proposal to the Blue Ridge ABC Board. Daniel Conway, ARC Coordinator, and Dr. Michelle Geiser, from Hope Coalition, then presented at the quarterly ABC Board Meeting on August 27, 2024. They presented information about the new recovery court program, the involved treatment team, and community partners and shared participant success stories. The ARC requested $10,000 to support the program with transportation expenses, DWI/SUD classes and assessments for participants needing driver's license restoration, and training and development for the ARC team. The proposal was accepted, and Blue Ridge awarded $10,000 to Henderson County. No county funds or county positions will be required for the initiative. Motion: I move that the Board accept the Blue Ridge ABC' Board awardfor Henderson County and approve the necessary budgetary actions to implement the initiative, subject to the grant's. funding limitations. Approval of Lease for Storm Recovery Warehouse The proposed lease with the owners of the McAbee Court facility, which has been used as a warehouse for storm recovery after Tropical Storm Helene, was presented for Board approval. Motion: I move the Board approve the proposed. lease. 2024.132 Ratification of Fee Waivers - Hurricane Helene Response The Board was requested to ratify the temporary waiver of fees made in response to Hurricane Helene, beginning October 4, 2024. Fees waived included tipping fees for residential customers for the Solid Waste Enterprise Fund, inspection fees for Building Services, and fees associated with Environmental Health Services. The Board was requested to direct staff to limit currently approved fee waivers to Hurricane Helene-related damage or response only. The Board was requested to waive these fees through the end of the calendar year, and they will be reinstated on January 1, 2025. Motion: I move the Board approve the temporary, fee waivers through December 31, 2024, and direct staff to limit them to Hurricane Helene-related damage or response. 2024.133 Disaster Debris Interlocal Agreement with the City ofHendersonville The City of Hendersonville requested an Interlocal Agreement regarding the collection and disposal of storm debris in the aftermath of Tropical Storm Helene. Given that the County has already obligated itself to the collection and disposal of storm debris countywide (and has already commenced the same through its contractor), there is no fiscal effect on the County of this agreement. Motion: Imove the Board approve the proposed Interlocal Agreement. Modification Approved: March 19, 2025 November 4, 2024 10 Lease with the Town of Mills River regarding Storm Debris (Add on) Staff was in the process of negotiating a lease with the Town of Mills River regarding a storm debris site, to be located on Town ofMills River property adjacent to their Town Center. You are requested to authorize staff to complete negotiations for such a lease, and to enter the same on your behalf, on condition that the final lease contain, at a minimum, the following: 1) The finally described site will qualify for full FEMA reimbursement as a storm debris site in all respects. 2) County staff will have the contractual ability to limit access to the site to the County's debris removal contractor and its subcontractors (including the County's verification contractor), and to any contractors under any such other contracts for storm debris from Henderson County property which may in the future be entered by the County. 3) The site may, or may not, be opened to all Henderson County residents (rather than just the County's debris contractor and its subcontractors) for storm debris from property in Henderson County, as determined by Henderson County staff. 4). At the end of the use ofthe site as a debris storage and reduction site an entrance to the site from North Carolina Highway 191 would be sited and constructed. The determination of whether to open this site to all County residents would be made by County staff based on whether another site or sites is/are located nearby, and the operational needs to clear and reduce the most debris in the shortest time. Motion: Imove the Board authorize staff to enter into a lease with the Town ofMills River, regarding debris from Tropical Storm Helene, containing all of the terms stated in this agenda item. Chairman McCall made the motion to adopt the consent agenda. All voted in favor, and the motion carried. DISCUSSION Hurricane Helene Update County engineer Marcus Jones provided the Board with an update on debris removal after Hurricane Helene. He said SDR (the debris contractor) had picked up the equivalent of 18 tons of debris. Storm Debris Data (as of November 4, 2024) > 50+ collection vehicles in operation under FEMA process > 6,268 tons of storm debris at Solid Waste > 17,850 tons (71,400 CY) of storm debris collection by FEMA process > 24.118 total tons collected > Estimate tonnage to be collected: 375,000 tons or 1,500,000 CY Modification Approved: March 19, 2025 November 4, 2024 11 Information Needed from Citizens Debris form at County's Helene website. > Release email from Gated Communities. > Patience, the process is going to take months (hopefully not years) to complete. Mr. Jones talked about the debris form on the county's website where citizens may report debris locations that are ready for collection. He noted the information provided utilizing this form was helpful for the county and the debris contractor. Commissioner Hill said the debris form was difficult to locate on the webpage with all the other information pertaining to Helene and proposed that a highly visible "hot button" be added to take citizens directly to the form. Debris Management Sites (DMS) Southern Disaster Recovery (SDR) > Stoney Mountain Transfer Station (operating at3 30% over capacity) >Need for DMS sites 2FEMA Contractor DMSsi in operation >3FEMA Contractor (or Public Residential) DMSS pending leases Waterway Recovery > 3+ DMS: sites underi investigation by SDR > Greatesti needi isa al FEMAC Contractor site in Edneyville Local Involvement Roadside Pickup Operations 3 FTEVASFRPE 9 Pg 191 Debris Management Site Modification Approved: March 19, 2025 November 4, 2024 12 Mr. Jones said the county's storm debris contractor SDR (Southern Disaster Recovery) had identified aj proposed additional debris site in the Edneyville community. SDR Civil Division Vice- President Alvie McClaran shared the following points. Currently, SDR has 54 trucks collecting debris in the county. 78,000 cubic yards of debris has been collected. SDR was actively running two debris sites SDR's biggest need is additional debris sites. Additional debris sites would allow additional trucks could be utilized for collection Waterway debris removal will begin soon Mr. McClaren said that his company had all of the equipment needed to remove the debris out of the waterways but said this would be a good area to get our local communities involved. Local grading, tree removal, and landscaping contractor involvement would keep the FEMA reimbursements for debris removal in Henderson County. Local contractors have knowledge of the area and that has proven to be helpful in disaster recovery. He said there were some local haulers already working for SDR in the area. Small excavators and skid steers are ideal for removal of debris in small waterways and getting it up the road right-of-way SO SDR's trucks could haul it to debris sites. Mr. Jones noted DOT had provided him with a list of roads to address for debris removal to open up certain roadways SO road repairs could be made. They are also focusing on the C & D debris from structures that were flooded or damaged by the storm. This is more potential hazard for that type of debris than there is vegetative debris. Commissioner Lapsley raised concerns about the billing and payments to SDR, specifically how the county was ensuring the accuracy of the reported tonnage of debris collected each day. Mr. Jones stated that the county had two contractors working for them, SDR and Debris Tech. Debris Tech'sjob is to monitor SDR's movements on the ground to ensure they are compliant with FEMA processes and requirements. Jones receives invoices to review from both SDR and Debris Tech Modification Approved: March 19, 2025 November 4, 2024 13 based on the work that has been performed. Once invoices are reviewed and verified, they are submitted for payment. Mr. Lapsley said his assessment was that debris removal would be multimillions of dollars and emphasized the importance that the county was properly managing its responsibilities and safeguarding its financial interests throughout the process. Mr. Mitchell noted that the contract with SDR was pre-negotiated that was set in place with the Federal Government and the State of North Carolina prior to Hurricane Helene. County Attorney Russ Burrell added that the very nature oft these contracts were due to problems FEMA had in the past. They are dual contracts; one contract with a contractor to pick up debris and a contract with another contractor whose job is it to go behind and verify what the tonnage that was being collected. Every load is checked as it arrives at the debris site and when the truck leaves the debris site. Mr. McClaren said Debris Tech was responsible for measuring every load and everything is reported directly as prescribed by FEMA. A 2 P COUNTY HENDERSON Hurricane Helene N AER s Policy Group Briefing ARS 11/4/2024 Public Safety Director Jimmy Brissie said a Recovery Task Force had been established that included local policy makers from the county and its municipalities. Building Services, Planning, and Tax Department staff had completed the damage assessments which were shown in the presentation provided below. Situation Overview Damage Assessments Complete Recovery Task Force Established Recovery Housing o Shelter closed Oct. 24 o First storm-related temporary housing unit established Oct. 30 Power Restoration o 10 Duke customers without power as of Nov. 4 U.S. 64/74 temporary bridge open o Local & emergency traffic only 8 Confirmed Fatalities Modification Approved: March 19, 2025 November 4, 2024 14 Henderson County Damage Assessment Unaffected Affected 50.4k 952 Total Minor Major Assessments Performed 1.5k 1.3k 55.8k Destroyed Unknown 290 1.3k USGS Landslide Map of Henderson County Mill var d 10/15/2024 11/1/2024 Landslides Identified Landslides Identified 86 208 NCDOT Road Impacts in Henderson County Low 0o O cO O. 2 0, 6 o a 960 0 Total State 8 d 88 & o Major 00Q o & 9 6 90 Road Impacts 80 o o o 0 8 06 9 6 & 8 15 & 8 6 o 000 o G5 09 00 o 0 49 O a & High O & O o 0 o 90 4 o 0 Mr. Brissie noted that in North Carolina counties do not maintain roads; roads are maintained by Modification Approved: March 19, 2025 November 4, 2024 15 the state, municipalities, or by private individuals. NCDOT Bridge Impacts in Henderson County No Remaining 76 Damage Inspections Total Bridges 36 Likely 34 284 Repair No Inspection Scheduled Likely 17 121 Replace Non-NCDOT Road Impacts (Crowd Sourced Data) Total Not Passable Passable Locations by Vehicle by Vehicle Reported 456 185 271 Notice: This data is crowd-sourced and may include multiple reports and municipal road damage. FEMA Individual Assistance $28 million awarded in Henderson County 795 FEMA Personnel Deployed in Henderson County REGISTRATIONS TOTALS For Designated Counties Only VALID REGISTRATIONS! BY DAY IHP01 Total Registrations 25,529 Total Valid Registrations 25,451 2,000 Total Valid Regs (Owners) 17,564 1,000 Total Valid Regs (Renters) 7,854 0 Total Regs (O/R Not Specified) 33 10/7/24 10/17/24 10/27/24 NFIP Policies 188 25,451 of the2 29,623 projected Total valid registrations have valid registrations have been received increased by 22 since 10/31/2024 Source: FEMA Modification Approved: March 19, 2025 November 4, 2024 16 FEMA Individual Assistance Cont. HOUSING ASSISTANCE TRANSITIONAL: SHELTERING ASSISTANCE (TSA)* DIRECTHOUSING TSA Summary Dashboard Direct Housing Analysis Dashboard Currently Checked In 278 Households Occupying Units o Current Household Member Total 671 Households Ever Occupiying Units Cumulative Checked In 468 Currently Checked Out 190 Remaining To Be Housed 58 Cumulative Room Nights 5,405 Recerts 0 Cumulative Eligible for TSA 19,771 Vacated Households o Cumulative Eligible in Ext Period 19,770 There are currently 278 registrants Checked-In to TSA. December 3, 2024 is the latest eligbility end date Source:FEMA E E - Resource Hub 20,000+ 208 Has transitioned to bulk Boxes of Bulk distribution for community Supplies Orders partners. Distributed Non-profits, food pantries and faith-based organizations can still - a order supplies. The county is working with local and regional food banks to help distribute food supplies to local pantries. Chairman McCall spoke about the abundance of clothing that had been donated. She said volunteers had worked tirelessly to sort and organize what was received. Seven WNC counties have already received a portion of these donations including Buncombe, Yancey, Polk, Transylvania, Mitchell, Madison, and Avery. Four non-profit agencies have shopped on a regular basis along with 43 people in need that have come to pick-up donated clothing. Modification Approved: March 19, 2025 November 4, 2024 17 Aptar - tt E FEMA Disaster Recovery Center Blue Ridge Commons - 2111 Asheville Highway, Hendersonvile Aone-stop shop for federal, state and local resources as residents apply for FEMA disaster assistance. D-SNAP Registration: 7,508 applications approved in anreil Henderson County serving 21,337 individuals. $5.2 million in benefits approved in Henderson County *Data is still preliminary Assistant County Manager Chris Todd said the county was working with its partners at the DRC to hold a resource fair on November 15th-16th. More information would be forthcoming. Henderson County Damage Assessment Disaster Recovery Center Resources Fair November Henderson FEMA, SBA 15-16 County and other citizens, local, State A 12pm 6pm businesses and Federal and resources UNAFFECTED AFFECTED MINOR MAJOR DESTROYED organizations 50.4K 953 1.5K 1.3K 290 Property Damage and Housing INSPECTIONS SELF-ASSESSEDI DAMAGE LEVEL INSPECTIONS SlfA Assessment Triage Dazhboard Inspation:Réportinat Dazhboard 12,248 Inspections Required 6,930 Inspections Assigned 6,623 3,353 1,340 1,308 Inspections Returned 6,051 313 MINOR MODERATE MAJOR DESTROYED UNKNOWN Inspections Pending 572 Ofthe validi registrations that hadi responess tot the self-assessment 6,051 oft the 22,758 have been returned questions, 2% indicatedt their home was destroyed projected inspections Modification Approved: March 19, 2025 November 4, 2024 18 HOUSING ASSISTANCE TRANSITIONAL SHELTERING ASSISTANCE (TSA) DIRECT HOUSING TSA Summary Dashboard Direct Housing Analysis Dashboard Currently Checked In 291 Households Occupying Units Current Household Member Total 705 Households Ever Occupiying Units Cumulative Checked In 499 Currently Checked Out 207 Remaining To Be Housed 56 Cumulative Room Nights 6,325 Recerts Cumulative Eligible for TSA 20,202 Vacated Households Cumulative Eligible in Ext Period 20,003 Of the applicants currently occupying units, o have There are currently. 297 registrants Checked-In to TSA. tentative move out dates within 31 days; o applicants December. 3, 2024 is the latest eligbility end date have recerts overdue Lasts typically up to 18 months Direct FEMA will place Temporary Transportable Housing Housing Units (TTHU's) Three Location Types Private Property Commercial Sites Group Sites Mr. Todd said FEMA operates within the local zoning ordinance, they cannot override the county's Land Development Code. Today, in Henderson County, and before the storm, citizens who were constructing a home with an active building permit, could place an RV on their property to reside in throughout construction. Under the NC Building Code an RV is not considered a permanent residential dwelling because ofthe nature in which iti is constructed. Planning staff has been reaching out to citizens that have been impacted and may need this type of temporary housing and are discussing if there are any necessary amendments that need to be added to the LDC to allow temporary housing options. Primarily creating temporary campground expansion, possibly temporary mobile home park expansion either in a commercial site that already exists or potentially a new site. Mr. Todd said the Planning Board will hold a special called meeting on November 14th to discuss this as it is technically an ordinance amendment. Todd expects to bring language back from this meeting to present to the Board at the November mid-month meeting to allow for temporary uses related to this storm event to offer housing opportunities to citizens impacted by the storm. Permitting Property owners are currently allowed to place an RV on their property to live in, ift they have an active building permit Planning Staff are currently isi investigating best practicest to allow other temporary uses inr response to the storm. The goali is to amend the LDC to allow for the following temporary uses in all: zoning districts in response to ongoingr recovery efforts from Hurricane Helene and the Federal Disaster Declaration. The Planning Board will hold a meeting on November 14th at 5:30PM Apublic hearing will be held as part the November 20th Board of Commissioners Meeting Modification Approved: March 19, 2025 November 4, 2024 19 Advent Health (Add on) Graham Fields provided an update on Advent Health Within 48-hours Advent Health was on the ground with everything from drinking water, gas for generators, fuel for team members, food, and supplies. Communication was one of the biggest challenges = radios and satellite phones were brought in. Team members from sister facilities were sent from Georgia and Florida for staffing needs. Ambulance crews, paramedics, and ambulances sent were helpful for patient transfers to other hospitals. Advent Health was operational within about a week after the storm. Medical clinics were open, and walk-ins were allowed for people who were not patients of Advent but needed help. Clinics were seeing over 1000 patients a day One clinic in Black Mountain did sustain damage and was still not open. Some locations in Buncombe County still do not have water to drink. Mr. Fields said October 1st was the first day of Advent's formal partnership with St. Luke's Hospital in Polk County. They were able to go through the journey with them in that time of need. During that same period, a new clinic was opened in Graham County. Fields said several of Advent's team members had suffered the loss of their homes or substantial damage to their homes. Advent Health had corporately raised over $400,000 and over $100,000 locally to support those employees. Business Development Manager DeLaina Lewkowicz added that the fifth annual First Responders Day of Thanks would be held Wednesday, November 6 from 11:30 a.m. to 1:00 p.m. First Responders Day of Thanks was started five years ago after the tragic loss of Officer Ryan Hendricks. Mr. Fields concluded the presentation by sharing a short video focusing on Advent Health' S efforts after hurricane Helene. Tax Department Update Tax Administrator Harry Rising updated the Board on tax collections and valuations following Hurricane Helene's damages. Status of . Perthe latest Henderson County Damage Henderson Assessment, per FEMA structural guidelines: county Real . 52,800 property assessments have been performed Property post- (over 95% oftotal structures) Hurricane . 288 structures destroyed Helene 1300 structures suffered major damage 1500 structures suffered minor damage 901 structures identified as' affected" 47,500 structures identified as' 'unaffected" TITe C UNTY HENDERSON ou . 1300 structures listed as unknown. Modification Approved: March 19, 2025 November 4, 2024 20 - NCGS S: 105-283 Property Tax All property, Real and Personal, shall as far as practicable be appraised or valued at its Law true value in money. When used in this Subchapter, the words "true value" shall be interpreted as meaning market value, that is, the price estimated in termsof money at which the property would change hands between a willing (The Machinery and financially able buyer and a willing seller, neither being under any compulsion to buy or to sell and both having reasonable knowledge of all Act) the uses to which the property is adaptedand for which it is capable of being used. Property Tax NCGS S 105-287 (a) In a year in which a general reappraisal of real property Law in the county is not made under G.S. 105-286, the property shall be listed at the value assigned when last appraised unless the value is changed in accordance with this section. The assessor shall increase or decrease the appraised value of real property, as determined (procedures in under G.S. 105-286, to recognize a change in the property's value resulting from one or more of the years when following reasons: there is no general (2b) Recognize an increase of decrease in the value of the reappraisal) property resulting from a physical change to the land or the improvements on the land... The Challenge: . Consultation withi the NC/ Association of Assessing Officers Translating FEMA Consultation with NCD Department ofRevenue Real Property Section ofthe Local Government Division structural evaluations to Consultation withi former and neighboring assessors Market Valuations . Consultation with Local Real Estate Brokerages Modification Approved: March 19, 2025 November 4, 2024 21 conventuonalyBuit Homes Tabiez 2:: Denag FloodDamage Damager o her NCOJGERV wnoorven Ranand Degree of Definition Earthquake) Damage Level Water Examples Examples Waterline int the crawi space or an unfinished Cosmetico suchaspant basementy when essentiall livings spacesor discolorationg CTST Ther residencel has mechanical components arer not damaged or Minimalr missings shingles siding minimal cosmetic In Unfinished submerged. Damaget toa ana attached: structure (eg. porch, Affected damaget tot the exterior Basement Damaget toap porch, carport, garage, and/or carport, garage, or outbuildingr notf for commercial and/or interior. and outbuilding notf for commercial use, etc. use), gutters, screens, landscaping retaining walls, or downed trees that dor nota affecta access to ther residence. Waterline at 11 to3i inchesi in an essential Nonstructural damaget tor roof components over livings When space. waterlinee exceeds 3i inches but is below essentiall livings spaces (e.g. shingles. roof covering. 18i inches, damager may ber or minor, fascial board, soffit, flashing ands skylight). dependingo ont thef followingf pre durationo of Nonstructurald damaget tot thei interiorv wall thef flood, contaminants int they water, if components. toi includec drywall andi insulation. waterliner reached electrical outlets, and Nonstructurald damaget to exterior The residence has number ofe essentiall livings spacesf flooded. components. sustained ay wide Waterlinei in af finishedb basement. smally vertical cracks int the of that Damaget mechanical components (e.g. MET range damaget Below 18 furnace. BS water heater, heating. toc (ie., tilting, falling. Minor does not affect Inches and air condtioningVAC). etc.) Damaget separatingf chimney from ther residence). cracking. structurali integrityt but E Damage disaster-relatedo contamination tor mechanical components (e.g. furnace, could affect private well or B toap septic system. boiler, water heater, HVAC,etc). habitability. Damage contamination toa private vel septics system. FEMAPIeliminaryt ApgeN AssessmentGvide FloodDamage amageo Flood GEwIGurVen Ranand Degree of Definition Water Earthquake) Damage Level Examples Examples Waterlnea outletsi ina ane abovei essentiall Esinchesoru Iivingspace. thee electrical Failure orp partialf failuret tos structurale elements of Miaterinecnthelistfort regardiess of depth)ofa ther roof overe essentiall livings spaces toi include residencev when basementi is completely full. rafters, Failured or ceilingjoists, partialf failuret ridge tos structurale boards, etc. elements of the Whenwsterlinee exceeds 3inchesbuis! below 18i inches, walls, toi includef framing. etc. Theresidencel has damager may ber major orr minor dependingo on Failure orp partial failure tof foundation, toi include sustaineds significant Above 18 thef followingf factors: durationoft thef flood, crumbling bulging collapsing. horizontal cracks of Major structural damage and Inches contaminantsi int the water, if waterliner reached more than 2inches, ands shiftingoft the residence requirese extensive outlets, and number ofe essential livings spaces ont thef foundationo ofr more than 6i inches. repairs. flooded. Ther residencei isat total Waterline att ther roofline or higher, or Onlyf foundation remains. loss: (e.g. damagedt to Completef failure oftwoorn more major structural Completef failure oft twoo or more major structural sucha ane extentt that components (e.g. collapse of basement walls, components (e.g. collapseo of basement walls, repair is not feasible, Above foundation, walls, or roof). foundation, walls, or roof). Destroyed requires demolition, Roofline There residence hasag confirmedi imminent danger and/or confirmedt tobe (e.g.i impendingl landslides, mudslides, ors sinkholes). inimminent danger). Floodv watersa arel blockinga access tor residences Debris from! landslides. mudslides. severes soil Damaget tor residence bycovering washingo out, or destroyingr roads, erosion, or blowdowni ist blockingaccesst to Inaccessible cannot bev visually N/A bridges, or access routes, ando degree of residences by disruptingor destroyingr roads, bridges, verified. damage cannot bey visuallyy verified. or accessr routes and degree of damage cannot be visually verified. FEMAPIeiminaryt PApg AusessmentGuide Example . HOW MUCH DOESFLOODING DEVALUE A HOUSE? guideline from . Flooding can significantly devalue a house, with the extent of the damage and the location of the property playing a major the Real Estate role. Homes that have been flooded may experience a decrease in value of 15% to! 50% or more, depending on the severity of Industry the damage and thel location of the property. Accordingto the National Flood Insurance Program, just one inch of flooding Source: 36otraining can cause $25,000 or morein damage toahome. Modification Approved: March 19, 2025 November 4, 2024 22 1. Use existing FEMA damage reports to create sample sets of homes to validate valuation benchmarks. Senior appraisers will evaluate select homes in detail to establish appraisal guidelines (ongoing). 2. Remaining appraisers will work existing permit queues and Proposed sales records to bring the current market data base up to date (completion date 15 November est.) 3. Using guidelines established with sample sets, remaining appraisers will visit all 3500 property sites with reported FEMA damage assessments of minor or worse. Appraisal (Work in priority groups through mid-February). 4. Enter appraisal results into Henderson County Property Data Base and prepared notices of valuation for mailing by end of approach February 2025. Estimates on damage impact on tax revenue are situationally dependent. Receipts of current tax levy are slightly ahead oflast year's payment rate Piojectednear-ter by about: 1.5%. Thisis before the receipt of funds from mortgage escrow accounts which are typically paid in November and December. impactonCounty Current receipts are 26.938% of current levy. The coastal counties agree that net near-term valuation estimates will reflect a dropi in value of about 496. Using the current budget as a Revenues reference, that means that property tax revenues for next year will be approximately $4,070,000 less than this year, given the same tax rate. Extended . Despite the extensive damage to homes, businesses, and infrastructure, the longer-term prospectsf for property value impact of recovery remains strong. Peri the data provided by the MLS data base source, overall market value appreciation for this year will be Helene on about 4.32%6, whichisa comparable growthratei to normal years. Accordingto Real Estate sources, Henderson County can expectto property see increased property demandi from neighboring counties duet to the superior recovery performance and provenresilience ofour valuation infrastructure and its support network. Vice-Chair Edney asked ifthe Tax Department would work with citizens who suffered significant loss due to the storm on their tax bills. Mr. Rising said staff would be as flexible as possible within the limits of the law. Mr. Rising stated the law says tax bills must be paid by January 6. John Mitchell said "The law would be followed under the general statute for the state ofNorth Carolina but he would advocate with the General Assembly for the tools necessary to help our citizens through this dificult time. While it is true that the law must be followed, our first obligation to the citizens is to secure, SO it is not in the interest of the county that any citizen be driven from their property." > Mr. Rising said the bills citizens currently have in hand were retroactive for their property value in 2023. He said the tax department would apply the law as mercifully and as fairly as possible. Commissioner Lapsley asked that staff prepare a list of properties that have had major damage to provide to members of the Board in the next couple of months. This would help Board members understand the financial value and how many property owners would be included in this category. The Board needs to know the situation as early as they can. Modification Approved: March 19, 2025 November 4, 2024 23 Pardee Hospital Budget Presentation Jay Kirby, President and CEO of Pardee UNC Health Care (Henderson County Hospital Corporation) presented the organization's FY25 Budget as approved by the Pardee Board. FY 2024 Audit UNC HEALTH. Pardee Pardee November 4, 2024 Audit report FY 2024 BDO preformed the 2024 Audit Results of the Audit BDO There were no changes in significant accounting policies and practices during 2024. Management did not make any significant changes to the processes or significant assumptions used to develop significant accounting estimates in 2024. There were no corrected misstatements, other than those that were clearly trivial, related to accounts and/or disclosures that we brought to the attention of management. There was one uncorrected misstatement for Shared Services cost related to amortization of Epic. UNC as a system uncorrected the mapping from Shared Services to Depreciation and Amortization line item on the income statement. Audit Report Yields No Weaknesses or Audited Financial Performance Deficiencies for FY 2024 Reporting Financial: Statements Type of report the auditor issued on whether FY: 20241 Revenues the financial statements audited were prepared ina accordance with GAAP Unmodified Internalc control over financialr reporting: 2024G Gross Revenue grew at 15.76% over priory year Material wes aknesstes) identified? yes x no Admissionsi increasedby 13.89% Significant deficiencyties) der entified? yes X noner reported Surgeres dropped 4.46% Noncompliance material tof financial statements increased 11.13% noted? X no Imagngir yes Medicald increased7 7.72% l Oncologyi over Feder prior year. Awards Internalc control over major federal programs: Collectionr rate outperformed and year. identified? budget Material weaknesstes) priory yes no Pardee Provided $27.5millioni in Charity Care for FY2 2024. Significant deficiencytiesi dentified? yes X none reported Type ofa auditor'sr report issued ond compliance for major federal programs: Unmodified FY20241 Net Revenues grew: at 21.5% as comparedt to FY: 2023. Audited Financial Performance Continued FY 2024 Expenses Expensesi increased by 19.05% as compared to FY 2023 Salaries and Benefits increased 13.78% as compared to prior year Contract Labor expense decreased 38.49 when compared to prior year Drugsir increased by 36.7% due to cost related to contract pharmacy cost and increase inc Cancer care. Othere expenses increase 53.2% as compared to prior year MedicaidA Assessment was the largest source ofg growthi in other expenses Comprehensive Disaster Recovery Management Services - Selection (moved from consent) On October 10, 2024, a Request for Proposals was published for comprehensive disaster recovery management services in response to Hurricane Helene disaster response and for professional services related to all aspects ofFederal Public Assistance and Mitigation Assistance. The overall Modification Approved: March 19, 2025 November 4, 2024 24 scope of the services is to assist in strategically managing the project development and administration of any and all local, state, and federal disaster programs related to the currently declared emergency for Hurricane Helene. Specifically included in the scope are FEMA Public Assistance Advisory services, Hazard Mitigation Grant Program Management services, Financial and Grant Management Support, Information Technology Data Management and Report Support, and Cost Recovery Plan Development and Implementation. Proposals were due on October 23, 2024. Subsequently, staff received proposals and reviewed them. Following that review, primary and secondary firms were selected for award. Vice-Chair Edney noted that two of the top four companies selected were based in NC and asked Mr. Brissie is that had played a part of the decision making process. Brissie said one of the NC based companies had strong technical advice capabilities but was lacking in the public assistance component. Overall, the consultant needed to have solid work history and good references from previous clients. Vice-Chair Edney made the motion the Board approve the selection of iParametrics to provide comprehensive disaster recovery. management services, and direct staff to negotiate an agreement. All voted in favor, and the motion carried. Ecusta Trail - Pay Parking Lots (Add on) Vice-Chair Edney said, with some minor exceptions, the zoning ordinance does not allow pay parking lots anywhere in the County. He said his support of the Ecusta Trail project was largely due its expected boost to the local economy. He believed part ofthe success ofthe trail would be the ability for its patrons to park near the trail access. He said citizens who own property around the trail deserved to have the ability to charge for parking ifthey SO desire. Edney stated the Board needed to amend the zoning ordinance to allow pay parking lots along the Ecusta Trail. Mr. Edney requested that the matter be forwarded to the Planning Board and the Rail = Trail Advisory Committee for their review, input, and direction. Vice-Chair Edney made the motion to refer the Pay Parking Lots proposal to the Planning Board and the Rail - Trail Advisory Committee to review at their earliest convenience and make any recommendations to the Board. All voted in favor, and the motion carried. Permission to Disinter and Reinter Remains (Continued discussion from 10.16.2024 meeting) Chris St. Onge, on behalf ofLeah & Andrew Zetterholm, LLC, had asked for the Board's consent for the disinterment and reinterment ofhuman remains from property located at 358 Point Hope Lane, Hendersonville, North Carolina. The property owner listed in Henderson County geographical information systems for the parcel is Leah & Andrew Zetterholm, LLC. Under N.C. Gen. Stat. $65-106 (a): (a) [A]ny person, firm or corporation may effect the disinterment, removal, and reinterment of graves as follows: (4) By any person, firm, or corporation who owns land on which an abandoned cemetery is located after first securing the consent of the Modification Approved: March 19, 2025 November 4, 2024 25 government body of the county in which the abandoned cemetery is located. The Board discussed this item at their October 16, 2024, meeting and agreed to table the matter pending further investigation. Chris Todd said that no additional information had been discovered after consulting with Environmental Health staff. The recorded plats are the records as they exist. Mr. Todd said he had spoken to the individual who oversaw the ground penetrating radar at the site and the evidence, or lack thereof, was inconclusive. After discussion, the Board agreed to send the matter to the Cemetery Advisory Committee and the Historic Resource Commission to review, discuss, and make any recommendations. Commissioner Hill said he would reach out to the surveyor who mapped the gravesite on the recorded plat to inquire if additional information was available. The Board will continue this discussion at an upcoming meeting. NOMINATIONS AND APPOINTMENTS 1. Cemetery Advisory Committee - 1 vac. There were no nominations, and this was rolled to the next meeting. 2. Henderson County Board of Equalization and Review - 1 vac. There were no nominations, and this was rolled to the next meeting. 3. Historic Resources Commission - 1 vac. There were no nominations, and this was rolled to the next meeting. 4. Home and Community Care Block Grant Advisory Committee - 1 vac. There were no nominations, and this was rolled to the next meeting. 5. Industrial Facilities and Pollution Control Financing Authority 2 vacs. There were no nominations, and this was rolled to the next meeting. 6. Juvenile Crime Prevention Council - 1 vac. There were no nominations, and this was rolled to the next meeting. 7. Laurel Park Planning Board - 1 vac. There were no nominations, and this was rolled to the next meeting. 8. Laurel Park Zoning Board of Adjustment - 2 vacs. There were no nominations, and this was rolled to the next meeting. 9. Nursing/Adult Care Home Community Advisory Committee - 9 vacs. There were no nominations, and this was rolled to the next meeting. Modification Approved: March 19, 2025 November 4, 2024 26 COMMISSIONER UPDATES Commissioner Andreotta thanked Henderson County Youth Baseball organizers for pulling together after the hurricane and organizing games for several nights at Etowah Park. He felt it was good for the community and families to be together and encourage each other while returning to a sense of normalcy. Commissioner Hill thanked staff, local organizations, state and federal partners for the many hours spent working toward recovery from Hurricane Helene. He said the care given to the community was much appreciated. He noted that tomorrow, was election day and encouraged all to exercise their right to vote. Vice-Chair Edney commended the City of Hendersonville for agreeing to "take care of" a lost a sewer line that affected at least sixty people. He thanked county staff for their work in organizing a successful and well attended Halloween celebration. He said Staff had gone above and beyond to ensure that the event was a success. Commissioner Lapsley said that the Board had heard a report from Advent Health earlier in the meeting but he did not want anyone to lose sight of the contributions made by Pardee Hospital in the aftermath ofthe storm. He felt they (Pardee) should have been given time to report their efforts as well. Chairman McCall explained that Pardee Hospital had given their report at an earlier meeting that Advent Health was unable to attend. In closing, Mr. Lapsley said he had been told that the West Henderson High School girls volleyball team had won the 3A State Championship and wanted to recognize them for their accomplishment. Chairman McCall commended the Recreation Department for their efforts to clear county parks damaged during the storm SO teams could finish out the soccer and baseball season. COUNTY MANAGER'S REPORT John Mitchell said he did not have firm numbers on attendance for this year's Treat Street but there were indications that it was a successful event. By 7:30 p.m. over 300,000 pieces of candy had been given out by staff. Mars Corporation graciously donated the candy for this year's event to the county and Main Steet merchants. Mr. Mitchell said he was tentatively planning an event on November 15th to commemorate moving forward with the Berkeley project and asked the Board to hold that date on their calendars. Mitchell said he, the Chairman, county staffhad met with the administrators of FEMA, the Small Business Association, the USDA, nationally, the Governor of North Carolina, and many other officials to discuss additional resources for the people here in the county and Western North Carolina. He was in daily discussions with our legislatures in Raleigh and every other day discussions with our congressman to relay existing needs. Based on those conversations his belief was that our legislative delegation in Raleigh would return and put more cash into different programs that already exist in the state. He also believed there would be a push to provide some resources for private roads and bridges. He said this was pure speculation that they are waiting to see what the federal government may do. The legislative delegation in Raleigh has been notified that they will return on the 19th ofl November This was notable because it is about five to seven days after Federal Congress would return to take up the supplemental. He said the key things that would be advocated for would be small business, agritourism, agriculture, and private roads and bridges. Modification Approved: March 19, 2025 November 4, 2024 27 In closing, Vice-Chair Edney asked Mr. Mitchell to speak to how the county helped support the municipalities and hospitals during and after the hurricane. Mr. Mitchell said the purpose of government was to secure the liberties which are endowed by our creator and staff rose to the occasion by reaching out to and partnering with our neighbors. Once a facility was located that could provide internet and had a generator the county invited them (the municipalities) to come. Laurel Park, the City of Hendersonville, Mills River, and other jurisdictions participated, and it was our pleasure and good cause to provide the resources in which we gathered SO they could stand up and serve their citizens. Starlinks were provided to the municipalities and Advent Health. It was very much a team effort on behalf oft the citizens. Vice-Chair Edney made the motion 10 go into Closed Session pursuant t0 143.318.1100)06 (5). All voted in favor, and the motion carried. ADJOURN Aekun 7ME6UD Denisa Lauffer, Clèrk" 1O the Board Rebecca McCall, Chairman Modification Approved: March 19, 2025