ORPORATEO 0 MINUTES OFTHE REGULAR MEETING OFTHE SHARPSBURG BOARD OF COMMISSIONERS July 1, 2014 6:30 PM Mayor Weaver called the meeting to order and Commissioner Garrett offered invocation. Mayor Weaver led the Pledge of Allegiance. Tracy Sullivan, Town Clerk called the roll. BOARD MEMBERS PRESENT Mayor Randy Weaver, Commissioner Garrett, Commissioner Moore, Commissioner Virgil, Commissioner Etheridge and Commissioner Collie. Town Manager, Elton Daniels and Mr. Pridgen, Town Attorney were also present. RECOGNITION Mr. Daniels recognized Nancy Bullard from Southern Bank. Mr. Daniels recognized Chris Hershey, a diplomat from Washington, DC. CITIZEN PETITIONS AND COMPLAINTS Malcolm Langley Mr. Langley expressed his conçern in reference to the drainage ditch on his property located on Batchelor Road. He states that since NCDOT performed work on the ditches running along Batchelor Road that his ditch is flooding causing his septic tank to malfunction. Mr. Daniels stated he will be contacting NCDOT for assistance. Once research was done on the situation Mr. Langley would be contacted. Mr. & Mrs. Isaac Joyner property owners on Batchelor Road wrote a letter (attached) in reference to the ditch drainage issues on Batchelor Road. APPROVAL OF THE CONSENT & REGULAR AGENDA Commissioner Etheridge made the motion to approve the Consent Agenda and Regular Agenda. Commissioner Collie seconded the motion. The motion carried. The Consent Agenda items were as tollows: June 3, 2014 Regular Meeting Minutes June 16, 2014 Special Called Meeting Minutes NEW BUSINESS Commissioner Garrett made a motion to approve the 2014/2015 Fire Protection Services Contract. Commissioner Virgil seconded the motion. The motion carried. Commissioner Collie made a motion to adopt Ordinance 2014-04 Revoking Section 52.03(Utility Billing and Collections Procedure Policy) ofthe Sharpsburg Code of Ordinances. Commissioner Virgil seconded the motion. The motion carried. Commissioner Etheridge made a motion to approve the amendments to the Utility Billing and Collections Procedure Policy. Commissioner Virgil seconded the motion. The motion carried. Commissioner Collie made a motion to approve the Standard Operating Procedures for the Police Department as presented by Chief Petway. Commissioner Etheridge seconded the motion. The motion carried. Commissioner Virgil informed the Board that her nonprofit organization would like to host a summer feeding program at the Town Hall but due to insurance costs it has been postponed. The Board may consider the issue during the next year's budget workshop. TOWN MANAGER REPORT Elton Daniels, Town Manager read his report. (Report Attached) Commissioner Collie read the Fire Department Report. CLOSED SESSION Commissioner Collie made a motion to go into closed session to discuss economic development and a personnel matter pursuant to North Carolina General Statute 143-318.11 (a) (4) and (6). Commissioner Garrett seconded the motion. The motion carried. OPEN SESSION Commissioner Garrett made a motion to re-enter open session. Commissioner Etheridge seconded the motion. The motion carried. ADJOURNMENT Commissioner Collie made a motion to adjourn. Commissioner Garrett seconded the motion. The motion carried. 8l05114 Rant Wgauon Date Approved Mayor Docu Sulion Town Clerk 2