"Tri-County Hospitality" The Regular Meeting will be held electronically using Zoom. Directions for logging in are below. The public can participate in the meeting using one of the below methods: 1. Join the meeting through Zoom on your computer or cellphone. Simply click on the following link or type it into your internet browser: tps/us2web.comm.N/13186917148 You may also find the clickable link on the Town's website www.sharpburgnecom Meeting ID: 318 691 7148 Ifyou have not used Zoom before, you are ençouraged to download the application from their website at Zoom.us and try it out prior to the meeting. There is no cost associated with the software or attending the meeting. 2. Join the meeting through audio only via telephone. Simply call: +l 05 50 - y US When prompted, enter meeting ID: 318 691 7148 followed by the Pound sign (#). Town of Sharpsburg, North Carolina Board of Commissioners MAYOR AND BOARD OF COMMISSIONERS MAYOR ROBERT WILLIAMS LINDA VIRGIL MICHAEL HUGHES DON PATEL DAVID PRIDE BEVERLY DAVIS ADMINISTRATION TRACY SULLIVAN, TOWN CLERK MARGE WIECEK, FINANCE OFFICER BRIAN SULLIVAN, PUBLIC WORKS DIRECTOR BRIAN PRIDGEN, TOWN ATTORNEY February 1, 2022 6:00PM 2 Town of Sharpsburg, North Carolina Board of Commissioners 9 AGENDA I. CALL TO ORDER II. ROLL CALL III. INVOCATION IV. PLEDGE OF ALLEGIANCE Mayor Williams will lead the Commissioners and those in attendance in reciting the Pledge of Allegiance to the Flag. "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all." 1 V. CONSENT AGENDA & REGULAR AGENDA (Make one motion to approve the consent and regular agenda, which will approve all items listed below) The Board may by majority vote add items to or subtract items from both the proposed consent and regular agenda. As of this writing, the Administrator understands that the presented consent agenda items are routine and therefore concurs with adopting the presented consent agenda. 1. Approval of: a. January 11, 2022 Regular Meeting Minutes VI. PETITIONS AND COMMUNICATIONS If any citizen wishes to address the Town of Sharpsburg Board of Commissioners during the Petitions and Communications segment of the meeting, they may do SO by signing up prior to the beginning of the meeting. 3 Town of Sharpsburg, North Carolina / Board of Commissioners The Town Clerk shall provide the sign-up sheet, which lists the name and address. It should be noted that comments shall be limited to three (3) minutes and Board reserves the right not to act on requests first presented this evening. VII. NEW BUSINESS a. Consideration by the Board to approve the purchase order for electric supplies in the amount of $12, b. Consideration by the Board to choose March 4th or March 11th to hold a planning retreat at the GoldenLeaf Retreat Center. VIII. ADJOURMMENT SPECIAL NOTICE: Anyone who needs an interpreter or special accommodations to participate in the meeting should notify the Town Clerk, Tracy Sullivan at 252-446-9441 ext.221 at least forty-eight (48) hours prior to the meeting. (Americans with Disabilities Act (ADA) 1991.) "The Town of Sharpsburg is an equal opportunity provider and employer. " To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W. Stop 9410, Washington, DC 20250-9410 or call (800)795-3272 (voice) or (202)720- 6382. 4 COK CPOMATIDN MINUTES OF THE REGULAR MEETING OF THE SHARPSBURG BOARD OF COMMISSIONERS HELD ELECTRONICALLY VIA ZOOM January 11, 2022 6:00 PM Mayor Williams called the meeting to order at 6:11 p.m. Mayor Williams offered the invocation and Mayor Williams led those present in the Pledge of Allegiance. Tracy Sullivan, Town Clerk called the roll. BOARD MEMBERS PRESENT VIA SIMULTANEOUS COMMUNICIATION (ZOOM) Mayor Williams, Mayor Pro-Tem Pride, Commissioner Davis, Commissioner Hughes, Commissioner Virgil and Commissioner Patel. All members present joined the meeting by 6:11 p.m. All members were present until the meeting concluded. APPROVAL OF THE CONSENT & REGULAR. AGENDA Commissioner Davis made a motion to approve the consent and regular agenda with the removal of the Closed Session. Commissioner Pride seconded the motion. The motion carried by a roll call vote of 5 yes - 0 no. a. December 7, 2021 Regular Meeting Minutes b. December 16 and December 20, 2021 Special Called Meeting Minutes C. Budget Amendments 2021-2022-1 d. Resolution 2022-1 amendment to the Personnel Policy, Section 7. Vacation Leave: Maximum Accumulation. PETITIONS AND COMMUNICATIONS None NEW BUSINESS a. Appointment of Mayor Pro-Tem. Commissioner Davis made a motion to appoint David Pride as the Mayor Pro-Tem. Commissioner Virgil seconded the motion. The motion carried by a roll call vote of5yes - 0 no. b. Assignment of Commissioner Departments. Mayor Williams appointed Commissioner Davis over the Electric Department, Commissioner Hughes over the Water & Sewer Department, Commissioner Pride over the Streets and Sanitation Department, Commissioner Virgil over the Police Department and Commissioner Pater over the Parks and Recreation Department. C. Approval of the recommendation from Kevin O'Donnell on the 15% Electric rate increase. Commissioner Virgil made a motion to approve the recommended 15% electric rate increase to be effective on the February 1St billing. Commissioner Hughes seconded the motion. The motion carried by a roll call vote of 5 yes = 0 no. d. Approval to rename the Sharpsburg Community Park. Commissioner Davis made a motion to approve renaming the Sharpsburg Community Park located on Jessica Way to Martin Luther King Community Park. Commissioner Virgil seconded the motion. The motion carried by a roll call vote of5 yes - 0 no. Mayor Williams stated that the fraternity his was a member of would be participating in the monitoring and cleaning of the park. He further stated that he would provide the name ofhis fraternity to the clerk for the record at a later time. ADJOURNMENT Commissioner Davis made a motion to adjourn the meeting. Commissioner Hughes seconded the motion. The motion carried by a roll call vote of5 yes- - 0 no. Date Approved Mayor Town Clerk 2 Purchase Request Form Town of Sharpsburg Suppliers WEsco Name: Date: (new Tihlichh vendors require a W-9 attached) : Department Address: #122 334 a Account (s): # Cltosy 5 30-512-s34 Qty Description 1000 FH #2 Wire Louch Price Amount SOofH # Wire Voluto 725.00 $ 925 - C 25 FoI Luwy K 565i00 $ 267. 50 25 For L4m 136 C $ 3400 00 20 FPee Phcto Le 24600 $ 618 8 So HR BC20 Hotlne 16.19 $ 323- 50 25 Aleyne SxI0 Bolts Lbyr 842 $423-50 25 HB 2.44 $ 61.00 L-1x2 Bok 518 So 7B WRIS9 Cop Com. $129-S0 $ - /0o SK ES2R2R ins Se Com € Ys 45 45,00 22-50 Tax Total of 993.97 Purchase: $12 SS6 29 Is-this item being: (choose one of "*DO the following) NOT INCLUDE SALES TAX* Delivered: Picked Up: Justification: Mecul parts for Festocfr, Elechiz Dept Dept Head Approval Sx Finance Officer Approval: - bu Date: Town 1-26-222 Administrator, Approval: Date: Tauloona Date: Purchase Order #: 24 334 ATKINSON STREET CLAYTON NC 27520 Quotation UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN AI MASTER AGREEMENT THAT MODIFY WESCO'S STANDARD TERMS, BUYER AGREES THAT THIS QUOTE AND ANY RESULTINGI PURCHASE ORDER WLL BE GOVERNED WESCO BYWESCO'S TERMS AND CONDITIONS AVAILABLEAT MTP-AMAVESCOOWTENS, AND_ CONDITIONS OF SALE.PDF, WHICH TERMS ARE: INCORPORATEDI HEREINE BY REFERENCE. AND MADE PARTI HEREOF. PLEASE CONTACT DISTRIBUTIONS THE SELLERI IDENTIFIED ON THIS QUOTE IF YOU REQUIRE Ai PRINTED COPY. To: TOWN OF SHARPSBURG Date: 01/12/22 110 RAILROAD STREET Branch: 7884 SHARPSBURG NC 27878 Project Number: 1-10-21 QUOTE Project Name Quoted To: Date of Your 01/12/22 Inquiry: When ordering, please refer to Ouotation Number: 988765 Rate of Shipping Time Customer Item Guantity Catalog Number and Description Unit Price UIM Total Price Cash (Wooka) Dellvery Discount Date 10 1000 WIRE SVC-DROP #2 CONCH XLP 500 925.000 M 925.00 0.00 STOCK 01/21/22 20 500 WIRE SVC-DROP 6 VOLUTA XLP 500 565.000 M 282.50 0.00 1 - 2 01/21/22 30 25 EOI ESUFA015M08B40N700KI0115 LUM 136.000 E 3400.00 0.00 STOCK 01/21/22 40 25 EOI ESUFA013P03240M105FIU1 LUM 11 246.000 E 6150.00 0.00 STOCK 01/21/22 50 20 F-PIERCE ELL-124 X-LNG LIFE PHOTO 16.190 E 323.80 0.00 STOCK 01/21/22 60 50 HPS BC20 #6-2/0 CU HOTLINE CLAMP 8.470 E 423.50 0.00 STOCK 01/21/22 CHANGED QUANTITY TO MEET STANDARD PACKAGE 70 25 ALUMA AF9410 5/8X10 OE BOLT 2.440 E 61.00 0.00 STOCK 01/21/22 80 25 HPS 29962 5/8-11X12 OVALEYE BOLT 5.180 E 129.50 0.00 STOCK 01/21/22 90 50 T&B WR159 AL HTYPE COMP CONN 0.450 E 22.50 0.00 STOCK 01/21/22 2-6ASC 100 100 BUR ES2R2R 2-2 ACSR INS SE CONN 0.450 E 45.00 0.00 STOCK 01/21/22 SUB-TOTAL 11762.80 ESTIMATED TAX 793.99 TOTAL 12556.79 F.O.B. Point of Shipment. The prices stated in this offer shall, unless renewed, automatically expire fifteen days Prices quoted are subject to adjustment should Duty and Tariff retes change from time of bid/quotation to time (15) from the date of this offer, right to adjust its pricing for Goods affected directly or indirectly by changing duties/tariffs/trade agreements and of order. WESCO reserves the Per: signlficant currency fluctuations.