CORPORATED yso "Tri-County Hospitality" MAYOR AND BOARD OF COMMISSIONERS MAYOR RANDY WEAVER MAURICE GARRETT RAYMOND MOORE RANDALL COLLIE LINDA VIRGIL WILBUR ETHERIDGE ADMINISTRATION ELTON DANIELS, TOWN MANAGER TRACY SULLIVAN, TOWN CLERK BRIAN PRIDGEN, TOWN ATTORNEY LENESSA HAWKINS, FINANCE OFFICER JOEY T. PETWAY, CHIEF OF POLICE ROBERT SMITH, UTILITY DIRECTOR July 1, 2014 6:30PM Town of Sharpsburg, North Carolina Board of Commissioners AGENDA I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE Mayor Randy Weaver will lead the Commissioners and those in attendance in reciting the Pledge of Allegiance to the Flag. "I pledge allegiance to the Flag oft the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all." IV. ROLL CALL V. RECOGNITION VI. PRESENTATIONS VII. PETITIONS AND COMMUNICATIONS If any citizen wishes to address the Town of Sharpsburg Board of Commissioners during the Petitions and Communications segment of the meeting, they may do SO by signing up prior to the beginning of the meeting. The Town Clerk shall provide the sign-up sheet, which lists the name and address. It should be noted that comments shall be limited to three (3) minutes and Board reserves the right not to act on requests first presented this evening. VIII. CONSENT AGENDA & REGULAR AGENDA The Board may by majority vote add items to or subtract items from both the proposed consent and regular agenda. As of this writing, the manager understands that the presented consent agenda items are routine and therefore concurs with adopting the presented consent agenda. 1. Approval of: a. June 3, 2014 Regular Meeting Minutes b. June 16, 2014 Budget Workshop Minutes 2 Town of Sharpsburg, North Carolina Board of Commissioners IX. NEW BUSINESS a. Consideration by the Board to approve the 2014/2015 Fire Protection Services Contract. b. Consideration by the Board to adopt Ordinance 2014-04. Ordinance Revoking Section 52.03 (Utility Billing and Collections Procedure Policy) of the Sharpsburg Code of Ordinances. C. Consideration by the Board to approve the amendments to the Utility Billing and Collections Procedure Policy. X. TOWN MANAGER REPORT XI. ADJOURNMENT SPECIAL NOTICE: Anyone who needs an interpreter or special accommodations to participate in the meeting should notify the Town Clerk, Tracy Sullivan at 252-446-9441 ext.221 at least forty-eight (48) hours prior to the meeting. (Americans with Disabilities Act (ADA) 1991.) "The Town of Sharpsburg is an equal opportunity provider and employer." To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W. Stop 9410, Washington, DC 20250-9410 or call (800)795-3272 (voice) or (202)720-6382. 3 b MINUTES OFTHE REGULAR MEETING OFT THE SHARPSBURG BOARD OF COMMISSIONERS June3, 2014 7:30 PM Mayor Weaver called the meeting to order and Commissioner Garrett offered invocation. Mayor Weaver led the Pledge of Allegiance. Tracy Sullivan, Town Clerk called the roll. COMMISSIONERS PRESENT Commissioner Garrett, Commissioner Moore, Commissioner Virgil, Commissioner Etheridge and Commissioner Collie. Town Manager, Elton Daniels and Mr. Pridgen, Town Attorney were also present. PRESENTATIONS Mr. Daniels expressed thanks from Christian Life Fellowship for the Town's support during their event held on April 12, 2014 at Sharpsburg Baptist Church. Michael Grover with Tri-County League asked the Board for financial support to install stadium lights on Davis Ball Field. The lights would enable the league to grow and hold games closer to the home community. Pending the approval ofthe upcoming budget and the fact that the ball field is outside the Town's City limits the Board would need to have more discussion regarding the request. Mayor Weaver advised that the League return to the Board once an agreement is reached with Mr. Davis. Rocky Mount Councilman Wiggins addressed the Board on behalf of NCLM Board of Directors. He encouraged the Town's] participation and membership with the NCLM. He also mentioned that he was a candidate for the 7th Judicial District Court Judge. CITIZEN PETITIONS AND COMPLAINTS None APPROVAL OF THE CONSENT & REGULAR AGENDA Commissioner Garrett made the motion to approve the Consent Agenda and Regular Agenda. Commissioner Collie seconded the motion. The motion carried. The Consent Agenda items were as follows: April 1, 2014 Regular Meeting Minutes April 8, 2014 Budget Workshop Minutes April 22, 2014 Budget Workshop Minutes May 22, 2014 Budget Workshop Minutes BUDGET PRESENTATION Mr. Daniels, Town Manager/Budget Officer presented the 2014/2015 Budget to the Board and Citizens. Kevin O'Donnell briefed the Board and citizens concerning the recommended 5% electric rate increase for the upcoming year. NEW BUSINESS Commissioner Etheridge made a motion to hold a public hearing for the 2014/2015 Budget on June 16, 2014 at 6:00pm. Commissioner Garrett seconded the motion. The motion carried. Commissioner Garrett made a motion to change the Agenda Meeting time from 7:00pm until 6:00pm and the Regular Meeting from 7:30pm until 6:30pm. Commissioner Virgil seconded the motion. The motion carried. Commissioner Garrett made a motion to approve the Joint Cooperative Agreement, Down East Home Consortium. Commissioner Etheridge seconded the motion. The motion carried. CLOSED SESSION Commissioner Garrett made a motion to go into closed session to discuss economic development and a personnel matter pursuant to North Carolina General Statute 143-318.11 (a) (4) and (6). Commissioner Virgil seconded the motion. The motion carried. OPEN SESSION Commissioner Virgil made a motion to re-enter open session. Commissioner Collie seconded the motion. The motion carried. 2 ADJOURNMENT Commissioner Virgil made a motion to adjourn. Commissioner Collie seconded the motion. The motion carried. Date Approved Mayor Town Clerk 3 MINUTES OFTHE SPECIAL CALLED MEETING OFTHE SHARPSBURG BOARD OF COMMISSIONERS June 16, 2014 6:00 PM Mayor Weaver called the meeting to order and Commissioner Garrett offered invocation. Mayor Weaver led the Pledge of Allegiance. Tracy Sullivan, Town Clerk called the roll. COMMISSIONERS PRESENT Commissioner Garrett, Commissioner Moore, Commissioner Virgil, Commissioner Etheridge and Commissioner Collie. Town Manager, Elton Daniels and Mr. Pridgen, Town Attorney were also present. BUDGET OVERVIEW Mr. Daniels, Town Manager/Budget Officer gave a brief overview on the 2014/2015 Budget to the Board and Citizens. PUBLIC HEARING Mayor Weaver opened the public hearing for comments on the 2014/15 Budget. There were no citizens present to make comment. Mayor Weaver closed the public hearing. NEW BUSINESS Commissioner Etheridge made a motion to hold adopt the 2014/2015 Budget Ordinance. Commissioner Moore seconded the motion. The motion carried. Commissioner Etheridge made a motion to approve the 2013/14 Audit Contract with Flowers and Stanley, LLP. Commissioner Moore seconded the motion. The motion carried. Commissioner Garrett made a motion to approve the 2013/14-02 Budget Amendments. Commissioner Collie seconded the motion. The motion carried. 1 Commissioner Garrett stated that he would like to go over the budget line by line in future budget work sessions. He would like more detail for each department and involvement in the process. Commissioner Collie agreed with Commissioner Garrett. Mr. Daniels stated that he would make the process as transparent as possible and schedule as many meetings as necessary to comply with the Board's request for the upcoming budget planning process. ADJOURNMENT Commissioner Collie made a motion to adjourn. Commissioner Virgil seconded the motion. The motion carried. Date Approved Mayor Town Clerk 2 Elton Daniels, Town Manager Manager's Report June 27, 2014 1. 2014-15 Approved Budget The Town of Sharpsburg's Fiscal Year (FY) 2014-2015 Municipal Budget goes into effect July 1, 2014. The FY 2014-15 total municipal budget is balanced at $5,627,862. The Budget is comprised ofthe General Fund, Electric Fund and the Water/Sewer Fund. Highlights of this year's budget include: Noi increase is "Property Taxes" Ad Valorem tax remains at $0.65 per $100 full valuation Water/Sewer Rates for customers outside ofthe city limits decreased 2. Debt Setoff Between February and June 3, the North Carolina Local Government Setoff Clearinghouse returned more than $31 million in unpaid debt to local governments, making 2014 the most profitable yet. The Clearinghouse recovers debts totaling $50 or more: at no cost to the local government. 3. Sharpsburg Police Department Opportunities The Town is looking to fill vacancies within the Police Department. Currently, there are two fulltime officer positions and one part-time administrative position available. 4. New Website Staff recently launched the Town's newly designed website. It is aimed to help residents stay connected, find Town documents and apply forj jobs, to name a few. With today's technology moving to a mobile platform, the Town's website needed to move into a new environment. In addition, the look of the site is more polished with all oft the pages consisting of a more uniformed design. Access to social media and "Online Bill Pay" will also be available in the months to come. The website address ofywnwyalamaburgn.com remains the same. Staff is continuing to update and tweak the site. 5. Planning/Zoning/Code Enforcement Staff is exploring several options with regards to Planning, Zoning and Code Enforcement services. For the last couple of years, the Town has utilized NFOCUS, but the decision was made not to renew their contract. In the interim the Town will be working closely with the Upper Coastal Plains Council of Governments (UPC COG) until a more: permanent solution is in place. 1 Manager's Report Briefly: Manager attended the Annual North Carolina City and County Management Association (NCCCMA) conference, June 19th-21st. This year's conference was held in Charlotte, N.C. While at the conference several connections were made with regard to future economic and community development projects. The 2014 NC Black Elected Municipal Officials Summer Conference will be held in Atlantic Beach, N.C. Sunday, July 20th - 22nd. The registration deadline is July 12th. Ifa anyone is interested in attending, please contact Tracy Sullivan, Town Clerk. July 4th Holiday- Jjust a public reminder that Town offices will be closed for the Friday, July 4th holiday. 2 Manager's Report Town of Sharpsburg FINANCE DEPARTMENT - MONTHLY FINANCIAL REPORT 7 OAPORATEDT 65 TO: The Honorable Mayor Randy Weaver and the Town of Sharpsburg Board of Commissioners Town Manager Eiton Daniels FROM: Lenessa E. Hawkins, CGFO Finance Officer DATE: June 16, 2014 SUBJECT: Financial Report We are pleased to provide the attached analysis and financial summary report for May 2014 for the following funds: 10 General Fund 30 Electric Fund 31 Water and Sewer Fund. The information provided is un-audited and therefore subject to change. You will notice that Revenues continue to lag behind the General Fund expenditures through the end of May 2014. Both revenues and expenditures have not reached the 92% level for the eleven months ending May 31, 2014. During May, $70,000 was transferred from the Water Sewer Fund to the General Fund and is so reflected. Electric fund and Water & Sewer fund revenues continue to track above expenditures through the end of May 2014. However, it is expected as Mr. O'Donnell and I explained that the power charges were trending to exceed the original projection for the year ending June 30, 2014. Budget Amendments already presented along with the budget summary changes should prevent a compliance issue with the Town's Budget. No activity on the Wastewater System improvement Project. Meetings are being scheduled to close out Lanier Construction and Water and Waste Systems. This project is expected to be closed out by June 30, 2014. The Town is awaiting payment of PARTF Funds for the Sharpsburg Community Park Fund Project. We expect it to be closed as of. June 30th as well. We have received the trench box, the tractor with boom flail and mower attachments. We are now awaiting the delivery of the truck. This will wrap up the last major purchases for the fiscal year. The Town was issued a unit letter from the Local Government Commission dated May 30, 2014. A unit letter response has been drafted as of today for immediate release. Thank you for the training opportunities you have allowed me to take part in. Ireally appreciate your support. Town of Sharpsburg FINANCE DEPARTMENT MONTHLY FINANCIAL REPORT CPORATIDNA We welcome any questions you may have. 6.16.2014 Town of Sharpsburg FINANCE May 2014 General Fund Revenue Budget $ 1,512,410 Year To Date $ 1,153,838 76% 2 8 Year To Date BE Budget 1 $- $500,000 $1,000,000 $1,500,000 $2,000,000 Expenditures Budget YTD $ 120,920 Governing Body 113,569 94% 194,344 Administrative 151,278 78% 672,127 Police 526,604 78% 84,547 Fire 84,547 100% 11,200 Parks and Recreation 10,158 91% 429,272 Streets/Sanitation 317,284 74% 1,512,410 1,203,440 80% 113,569 a Governing Body M Administrative Police 10,158 a Fire a Parks and Recreation 526,604 B Streets/Sanitation YTD Revenues Over (Under) Expenditures (49,602.33) 6.16.2014 Town of Sharpsburg FINANCE May 2014 Water & Sewer Fund Revenue Budget 1,433,436 Year To Date 1,491,089 104% 2 a Year To Date B Budget 1 500,000 1,000,000 1,500,000 2,000,000 Expenditures Budget YTD $ 240,435 Salaries & Employee Benefits 183,963 77% 40,000 Supplies 49,976 125% 693,000 Purchased Water/Serviced Sewer 700,088 101% 330,001 Other Operating Expenses 185,791 56% 130,000 Debt Service 18,913 15% 1,433,436 1,138,730 79% 18,913 B Salaries & Employee Benefits N Supplies 49,976 Purchased Water/Serviced Sewer 700,088 B Other Operating Expenses a Debt Service YTD Revenues Over (Under) Expenditures 352,359.17 6.16.2014 Town of Sharpsburg FINANCE May 2014 Electric Fund Revenue Budget 2,256,491 Year To Date 2,054,607 91% 2 a Year To Date 1 B Budget 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Expenditures Budget YTD $ 370,116 Salaries & Employee Benefits 284,342 77% 30,000 Supplies 19,609 65% 1,451,709 Power Purchases 1,409,002 97% 306,401 Other Operating Expenses 153,047 50% 98,265 Debt Service 71,097 72% 2,256,491 1,937,098 86% 71,097 153,047 B Salaries & Employee Benefits 19,609 E Supplies sa Power Purchases 1,409,002 B Other Operating Expenses B Debt Service YTD Revenues Over (Under) Expenditures 117,508.64 6/16/2014 4:51:10. PM Town Of Sharpsburg Page I of 12 Income Statement for Period Ending 5/31/2014 GENERAL FUND Revenues Estimated Activity this Revenue Account # Account Description Revenue Period Year to Date 10-301-0000 TAXES-CURRENT YEAR: 2002 0.00 0.00 131.36 10-301-2005 TAXES-CURRENT YEAR: 2005 0.00 0.00 514.43 10-301-2006 2006 TAXES 0.00 0.00 53.37 10-301-2007 2007 TAXES 0.00 0.00 239.02 10-301-2008 2008 TAXES 0.00 0.00 1,029.70 10-301-2009 2009 TAXES 0.00 0.00 1,052.35 10-301-2010 2010 TAXES 0.00 11.88 1,513.14 10-301-2011 2011 TAXES 0.00 24,17 2,350.49 10-301-2012 2012 TAXES 10,000.00 (101.37) 9,648.09 10-301-2013 2013 TAXES 424,000.00 9,314.20 353,574.12 I0-317-0000 INTEREST & PENALTIES ON TAXES 4,750.00 658.85 6,280.36 10-319-0000 TOWN VEHICLE TAX 5,500.00 703.83 6,816.11 10-325-0000 BUSINESS! LICENSE 3,000.00 22.50 1,343.50 10-328-0000 INTEREST ON CHK ACCT 1,300.00 116.53 1,024.08 10-332-0000 COURT COSTS, FACILITY FEE 1,000.00 49.50 396.41 10-334-0000 BLDG INSP FEES & PERMITS 1,750.00 500.00 1,850.00 10-335-0000 MISCELLANEOUS REVENUE 5,000.00 1,429.79 6,986.18 10-337-0000 UTILITY FRANCHISE TAX 83,950.00 0.00 59,797.48 10-340-0000 SOLID WASTE DISPOSAL TAX 1,430.00 299.02 1,129.04 10-341-0000 BEER & WINE TAX 9,250.00 8,774.83 8,774.83 10-343-0000 POWELLI BILL ALLOCATION 57,700.00 0.00 58,661.28 10-345-0000 LOCAL OPTION SALES TAX 279,500.00 21,610.97 217,438.59 10-347-0000 ABC PROFITS 2,000.00 1,800.00 8,988.00 10-348-0000 GARBAGE COLLECTION 185,000.00 16,200.00 177,904.00 10-349-0000 RECYCLING FEE COLLECTIONS 74,830.00 6,448.00 70,792.75 10-351-0000 MOTOR VEHICLE TAX 0.00 7,306.09 56,569.27 10-356-0000 ATTACHMENT FEES 7,000.00 0.00 7,420.00 10-360-0000 POLICEI DEPT GRANT INCOME 0.00 0.00 1,960.00 10-360-0100 GHSP GRANT 0.00 0.00 5,400.19 10-362-0000 RENTS AND ROYALTIES 0.00 0.00 4,200.00 10-376-0000 PENALTIES 16,000.00 0.00 10,000.00 10-397-2000 APPROP UNDESIGNATED FUND BAL 199,450.00 0.00 0.00 10-397-3000 APPROPRIATION FROM UTILITY 70,000.00 0.00 0.00 10-397-6000 APPROPRIATION FROM WATER/SEWEF 70,000.00 70,000.00 70,000.00 Total Revenues GENERAL FUND 1,512,410.00 145,168.79 1,153,838.14 GENERAL FUND Expenditures Activity Expenditure Account! Account Description Approp_Amount this Period Year to Date Department 10-410 GOVERNING BODY 10-410-0100 BDI FEES/TRV STIPEND 12,000.00 1,300.00 12,950.00 10-410-0200 BADI DEBT EXPENSE ,500.00 0.00 0.00 10-410-0300 TAX COLLECTION FEES 5,000.00 332.50 7,492.91 10-410-0400 LEGAL. AND ACCOUNTING 20,000.00 0.00 12,911.16 10-410-0401 CODIFICATION OF THE TOWN CODE 1,000.00 0.00 0.00 10-410-0500 FICATAX EXPENSE 920.00 99.47 1,002.40 10-410-1201 COMPUTER EQUIPMENT 5,000.00 0.00 1,950.88 10-410-1250 WEBSITE 11,500.00 0.00 11,489.00 10-410-4500 OUTSIDE ADMIN SERV 20,000.00 166.00 16,089.17 6/16/2014 4:51:10 PM Town OfSharpsburg Page 2 of] 12 Income Statement for Period Ending 5/31/2014 GENERAL FUND Expenditures Account# Account Description Activity Expenditure AppropAmount 10-410-5400 this Period GENERAL INSURANCE Year to Date 10-410-5700 MISCELLANEOUS 35,000.00 566.55 31,890.04 10-410-7500 2,000.00 164.25 TRAVEL & TRAINING 1,859.07 3,500.00 10-410-7550 BOARD RETREAT 0.00 2,877.56 3,500.00 10-410-8500 CAPITAL OUTLAY-TOWN: HALI 0.00 3,056.93 0.00 Total 0.00 10,000.00 Exp.10-410 GOVERNING BODY 120,920.00 Department 10-420 ADMINISTRATIVE 2,628.77 113,569.12 10-420-0200 ADMINISTRATOR WAGES 10-420-0201 CLERK WAGES 42,654.00 5,105.76 38,414.81 10-420-0202 FINANCE OFFICER WAGES 30,178.00 3,313.08 20,728.02 25,000.00 10-420-0208 OVERTIME 2,597.63 22,054.24 1,000.00 10-420-0209 LONGEVITY PAY 6.61 868.26 500.00 10-420-0500 FICA TAX EXPENSE 0.00 335.87 10-420-0600 7,602.00 834.00 EMPLOYEE INSURANCE 6,276.66 8,500.00 10-420-0601 UNEMPLOYMENT INSURAN 703.73 6,956.83 10-420-1100 POSTAGE 1,255.00 0.00 767.76 1,700.00 10-420-1200 TELEPHONE 4.28 921.54 10-420-3200 2,500.00 122.22 OFFICE: SUPPLIES 1,282.94 5,500.00 10-420-3400 FUELO OIL 726.95 5,863.51 1,500.00 10-420-3550 BANK SERVICE CHARGES/FEES 103.63 1,873,97 3,000.00 10-420-5300 DUES & SUBSCRIPTIONS 248.94 3,250,46 2,500.00 10-420-5700 MISCELLANEOUS 0.00 2,070.20 2,000.00 10-420-6000 RETIREMENT 149.52 1,526.80 7,854.00 10-420-6700 CONTINGENCY 779.38 5,825.95 2,501.00 10-420-6800 PLANNING 0.00 0.00 17,000.00 10-420-6900 BUILDING MAINTENANCE 1,724.33 15,480.97 4,000.00 10-420-7000 ECONOMIC & COMMUNITY DEVELOPMENT 0.00 1,867.82 8,000.00 10-420-7150 MANAGER CAR ALLOWANCE 0.00 1,560.00 5,100.00 10-420-7200 COMPUTER EQUIP 365.00 4,015.00 1,500.00 0-420-7300 OFFICE EQUIPMENT 0.00 0.00 1,000.00 10-420-7500 TRAVEL. & TRAINING 239.48 663.39 12,000.00 260.36 Total Exp.10-420 ADMINISTRATIVE 8,673.35 194,344.00 17,284.90 Department 10-510 POLICE 151,278.35 10-510-0203 POLICE WAGES 346,900.00 10-510-0205 AUXILIARY WAGES 33,568.48 267,657.52 4,000.00 10-510-0208 OVERTIME 0.00 0.00 29,500.00 536.37 10-510-0209 LONGEVITY PAY 21,102.62 500.00 10-510-0500 FICA TAX EXPENSE 0.00 459.51 29,140.00 2,480.33 10-510-0600 EMPLOYEE INSURANCE 21,527.65 47,800.00 10-510-0601 UNEMPLOYMENT INSURANCE 3,553.50 38,264.05 23,880.00 10-510-1200 TELEPHONE 0.00 22,976.56 5,250.00 10-510-1600 VEHICLE. MAINTENANCE 185.83 2,662,20 8,000.00 394.58 10-510-3100 GAS AND OIL 10,449.73 26,500.00 10-510-3300 SUPPLIES ANDMATERIALS 2,720.75 23,212.62 4,000.00 785.09 10-510-3400 FUELOIL 5,675.96 750.00 10-510-5200 UNIFORMS 28,60 742.91 5,000.00 430.00 10-510-5400 FIREARMS 3,885.79 2,000.00 0.00 10-510-5700 MISCELLANEOUS 817.95 1,000.00 152.00 10-510-5800 RECRUITMENT 3,696.04 1,500.00 28.00 10-510-6000 RETIREMENT 1,756.00 46,775.00 4,048.38 10-510-6400 EQUIPMENT 34,140.72 1,000.00 0.00 3,660.98 6/16/2014 4:51:10 PM Town Of Sharpsburg Page: 3 of12 Income Statement for Period Ending 5/31/2014 GENERAL FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date 10-510-6600 COMPUTER 12,000.00 348.20 10,201.10 10-510-6700 CONTINGENCY 5,130.00 0.00 0.00 10-510-6900 BUILDING MAINTENANCE 4,000.00 169.09 2,609.29 10-510-7500 TRAVEL & TRAINING 3,500.00 47.19 978.75 10-510-7600 SPECIAL WORKS PROJ 2,500.00 0.00 1,392.37 10-510-7700 CAP OUTLY-VEHICLES 54,750.00 450.00 41,981.80 10-510-9500 PRINCIPAL. & INTEREST 6,752.00 0.00 6,752.00 Total Exp.10-510 POLICE 672,127.00 49,926.39 526,604.12 Department 10-530 FIRE 10-530-8020 ALLOCATION FIRE DEPT 84,547.00 0.00 84,547.00 Total Exp.10-530 FIRE 84,547.00 0.00 84,547.00 Department 10-540 PARKS & RECREATION 10-540-1400 CHRISIMAS COMMITTEE 3,000,00 0.00 1,569.93 10-540-1500 MATERIALS & REPAIRS 3,000.00 0.00 1,299.32 10-540-2200 SUMMER/FALL. ACTIVITIES 5,000.00 0.00 4,750.00 10-540-2300 LEASE/RENT: SIGN: SPACE 200.00 0.00 0.00 10-540-3000 NEW PROPOSED PARK 0.00 0,00 2,538.99 Total Exp.10-540 PARKS & RECREATION 11,200.00 0.00 10,158.24 Department 10-560 STREETSSANITATION I0-560-0207 LABOR WAGES 98,300.00 10,854.83 88,620.33 10-560-0208 OVERTIME 5,000.00 736.53 4,373.76 10-560-0209 LONGEVITY PAY 125.00 0.00 338.45 10-560-0500 FICA TAX EXPENSE 7,912.00 865.47 6,969.82 10-560-0600 EMPLOYEE INSURANCE 17,100.00 1,399.30 15,479.81 10-560-0601 UNEMPLOYMENT INSURANCE 420.00 0.00 303.13 10-560-1200 TELEPHONE 1,200.00 182.19 1,649.80 10-560-1600 VEHICLE MAINTENANCE 6,500.00 927.22 8,122.24 10-560-3100 GAS AND OIL 8,500.00 733.71 8,478.87 10-560-3300 SUPPLES.CLOTHS.MAT 8,250.00 580.91 8,014.99 10-560-3500 STREET REPAIR-POWELL BILL 58,180.00 0.00 3,200.00 10-560-3501 MOORE ST RR PROJECT 1,925.00 0.00 1,924.00 10-560-3600 UNIFORMS 3,000.00 255.02 3,133.24 10-560-4900 GARBAGE DISP/RECY 125,000.00 9,301.97 105,445.66 10-560-5000 RECYCLING 38,000.00 4,663.97 30,720.63 10-560-5700 MISCELLANEOUS 1,500.00 103.83 1,596.32 10-560-6000 RETIREMENT 7,310.00 819.52 6,598.76 10-560-6700 CONTINGENCY 2,550.00 0.00 0.00 10-560-6800 MOSQUITO CONTROL 6,500.00 444.69 2,082.47 10-560-7500 TRAVEL: & TRAINING 1,000.00 22.00 59.61 10-560-7600 LAND FILLI FEES 2,000.00 0.00 0.00 10-560-7700 YARD' WASTE DISPOSAL 3,500.00 250.00 2,750.00 10-560-8200 OUTSIDE CONTRACTOR SERVICES 3,000.00 0.00 0.00 30-560-8250 STREET SWEEPING CONTRACT 5,000.00 0.00 0.00 10-560-8700 CAP OUTLAY-TRUCK 17,500.00 0.00 17,421.75 Total Exp.10-560 STREETSSANTTATION 429,272.00 32,141.16 317,283.64 Total Expenditures GENERAL FUND 1,512,410.00 101,981.22 1,203,440.47 6/16/2014 4:51:10 PM Town OfSharpsburg Page 4 of 12 Income Statement for Period Ending 5/31/2014 GENERAL FUND Expenditures Account# Account Description Activity Expenditure AppropAmount this Period Year to Date Fund Balance 593,477.70 Total Revenues 145,168.79 1,153,838.14 Less Total Expenditures 101,981.22 1,203,440.47 Net Income 43,187.57 -49,602.33 New Fund Balance 543,875.37 6/16/2014 4:51:10 PM Town Of Sharpsburg Page 5 of 12 Income Statement for Period Ending 5/31/2014 SHARPSBURG COMMUNITY PARK PROJECT Revenues Estimated Activity this Revenue Account # Account Description Revenue Period Year to Date 15-399-4400 PARTF GRANT FUNDS 88,200.00 0.00 85,483.43 15-498-4300 PARTF GRANTTRANSFER 51,500.00 0.00 51,500.00 15-498-4301 (LAND) DONATION 60,200.00 0.00 60,200.00 Total Revenues SHARPSBURG COMMUNITY PARK PROJECT 199,900.00 0.00 197,183.43 SHARPSBURG COMMUNITY PARK PROJECT Expenditures Activity Expenditure Account# Account Description AppropAmount this Period Year to Date Department 15-750 PARK CONSTRUCTION 15-750-4000 LAND ACQUISITION 60,200.00 0.00 60,200.00 15-750-6700 CONTINGENCY 1,070.00 0.00 0.00 15-750-8200 TECHNICALSERVICES & FEES 10,000.00 0.00 9,994.45 15-750-9670 CONSTRUCTION 128,630.00 0.00 126,988.98 Total Exp.15-750 PARK CONSTRUCTION 199,900.00 0.00 197,183.43 Total Expenditures SHARPSBURG COMMUNITY PARK PROJECT 199,900.00 0.00 197,183.43 Fund Balance 0.00 Total Revenues 0.00 197,183.43 Less Total Expenditures 0.00 197,183.43 Net Income 0.00 0.00 New Fund Balance 0.00 6/16/2014 4:51:11 PM Town Of Sharpsburg Page 6 of12 Income Statement for Period Ending 5/31/2014 ELECTRIC FUND Revenues Account # Account Description Estimated Activity this Revenue 30-328-0000 INTEREST ON CD'S/CHECKING Revenue Period Year to Date 30-335-0000 MISCELLANEOUS 1,200.00 139.83 REVENUE 2,037.46 30-340-0000 ELECT SALES TAX 5,000.00 5.00 29.00 30-371-0000 ELECTRICAL CHARGES 0.00 0.00 INCOME 72.00 30-372-0000 TEMPORARY 2,218,291.00 140,454.47 SERVICE FEES 2,021,021.19 30-373-0000 0.00 95.00 CONNECTION FEES 330.00 30-376-0000 PENALTY FEES 2,000.00 235.00 2,103.60 Total Revenues ELECTRIC FUND 30,000.00 5,215.89 29,013.55 2,256,491.00 146,145.19 2,054,606.80 ELECTRIC FUND Expenditures Account#f Account Description Activity Expenditure AppropAmount Department 30-832 ELECTRIC this Period Year to Date 30-832-0100 BD FEES/TRV: STIPEND 30-832-0110 BAD DEBT EXPENSE 6,000.00 350.00 4,225.00 30-832-0200 ADMINISTRATOR WAGES 5,000.00 0.00 0.00 30-832-0201 CLERK WAGES 21,330.00 2,552.89 19,207.41 30-832-0202 FINANCE OFFICER WAGES 49,356.00 4,679.11 29,071.24 30-832-0207 LABOR WAGES 22,700.00 2,412.07 20,478.85 30-832-0208 OVERTIME 176,100.00 18,349.53 142,090.64 30-832-0209 LONGEVITY PAY 20,000.00 1,489.12 10,049.74 30-832-0400 LEGAL AND, ACCOUNTING 1,500.00 0.00 1,465.04 30-832-0500 FICA TAX EXPENSE 10,500.00 0.00 6,506.33 30-832-0600 EMPLOYEE INSURANCE 22,605.00 2,198.44 16,694.95 30-832-0601 UNEMPLOYMENT 29,000.00 2,376.48 INSURANCE 24,726.79 30-832-1100 POSTAGE 627.00 0.00 611.11 30-832-1200 TELEPHONE 4,000.00 0.00 3,288.80 30-832-1600 VEHICLE MAINTENANCE 3,300.00 287.98 2,972.45 30-832-3100 GAS AND OIL 9,000.00 741.26 5,740.87 30-832-3200 OFFICE: SUPPLIES 15,000.00 1,489.30 12,272.50 30-832-3300 SUPPLIES AND MATERIALS 3,500.00 650.19 2,209.29 30-832-3550 BANK: SERVICE CHARGES/FEES 30,000.00 1,845.29 19,609.24 30-832-3600 UNIFORMS 4,000.00 497.87 4,740.83 30-832-4500 OUTSIDE. ADMIN SERV 4,000.00 321.97 3,612.43 30-832-4800 PURCHASE OF POWER 20,000.00 65.00 19,335.27 30-832-5300 DUES & SUBSCRIPTIONS 1,451,709.00 121,423.98 1,409,002.48 30-832-5400 GENERAL INSURANCE 1,500.00 0.00 1,199.20 30-832-5700 MISCELLANEOUS 28,000.00 (300.00) 18,698.34 30-832-6000 RETIREMENT 2,500.00 135.33 2,146.28 30-832-6700 20,898.00 2,084.44 CONTINGENCY 15,721.38 30-832-6900 BUILDING MAINTENANCE 20,001.00 0.00 0,00 30-832-7200 CARINA METER LEASE 5,500.00 0.00 1,847.69 30-832-7300 OFFICE EQUIPMENT 10,000.00 0.00 7,030.00 30-832-7500 TRAVEL & TRAINING 2,600.00 59.47 641.37 30-832-7695 REIMBURSEMENT GF. ADMIN COST 3,000.00 24.00 104.98 30-832-8000 ELECTSALES TAX 70,000.00 0.00 0.00 30-832-8200 OUTSIDE CONTRACTOR SERV 45,000.00 3,855.49 40,563.47 30-832-9500 20,000.00 0.00 BONDPRINCIPAL/INTRI 5,000.00 30-832-9600 SUBSTATION MAINTENANCE 98,265.00 0.00 71,096.96 20,000.00 Total Exp30-832 ELECTRIC 1,044.26 15,137.23 2,256,491.00 168,633.47 1,937,098.16 6/16/2014. 4:51:11 PM Town Of Sharpsburg Page 7 ofl 12 Income Statement for Period Ending 5/31/2014 ELECTRIC FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date Total Expenditures ELECTRIC FUND 2,256,491.00 168,633.47 1,937,098.16 Fund Balance 1,972,579.35 Total Revenues 146,145.19 2,054,606.80 Less Total Expenditures 168,633.47 1,937,098.16 Net Income -22,488.28 117,508.64 New Fund Balance 2,090,087.99 6/16/2014 4:51:11 PM Town OfSharpsburg Page 8 of 12 Income Statement for Period Ending 5/31/2014 WATER & SEWER FUND Revenues Estimated Account # Account Description Activity this Revenue Revenue 31-320-0000 Period Year SALES TAX REFUND to Date 0.00 0.00 31-328-0000 INTEREST EARNED ON CDS/CHECKING 4,864.25 1,000.00 132.07 31-335-0000 MISCELLANEOUS REVENUE 695.99 550.00 0.00 31-340-0000 INTEREST ON INVESTMENTS 4,545.00 50.00 0.00 31-371-0000 CHARGES FOR WATER & SEWER 7.70 1,401,836.00 129,960.94 31-373-0000 TAPS & HOOK UP FEES 1,451,403.61 0.00 300.00 31-375-0000 CONNECTION FEES 310.00 0.00 15.00 31-376-0000 PENALTY FEES 250.00 30,000.00 5,215.69 Total Revenues WATER & SEWER FUND 29,012.20 1,433,436.00 135,623.70 1,491,088.75 WATER & SEWER FUND Expenditures Account#f Account Description Activity Expenditure Approp.Amount this Period Department 31-832 WATER AND SEWER Year to Date 31-832-0100 BD FEES/TRV STIPEND 6,000.00 31-832-0200 ADMINISTRATOR WAGES 350.00 4,225.00 21,500.00 31-832-0201 CLERK WAGES 2,552.86 19,207.37 49,356.00 31-832-0202 FINANCE OFFICER WAGES 4,679.08 29,071.25 24,000.00 31-832-0207 LABOR WAGES 2,412.06 20,478.84 75,250.00 31-832-0208 OVERTIME 7,791.84 64,454.63 10,000.00 31-832-0209 LONGEVITY PAY 899.18 7,192.10 520.00 31-832-0400 LEGAL. AND ACCOUNTING 0.00 720.83 15,500.00 31-832-0500 FICA TAX EXPENSE 0.00 6,506.32 14,275.00 31-832-0600 EMPLOYEE INSURANCE 1,392.08 10,851.96 25,500.00 31-832-0601 UNEMPLOYMENT INSURANCE 1,708.03 17,356.40 836.00 31-832-1100 POSTAGE 0.00 427.02 3,500.00 31-832-1200 TELEPHONE 0.00 3,288.80 31-832-1600 VEHICLE MAINTENANCE 4,000.00 272.09 2,795.66 5,000.00 31-832-3100 GAS AND OIL, 439.21 2,910.12 9,500.00 31-832-3200 OFFICE SUPPLIES 1,050.15 7,177.81 5,000.00 31-832-3300 SUPPLIES AND MATERIALS 298.23 1,798.62 40,000.00 31-832-3400 FUELOIL 17,505.81 49,975.74 2,000.00 31-832-3550 BANK SERVICE CHARGES/FEES 0.00 2,302.41 4,000.00 31-832-3600 UNIFORMS 497.87 4,301.86 3,500.00 339.84 31-832-3800 METER CHANGE OUT PROGRAM 3,263.16 7,500.00 31-832-4500 OUTSIDE ADMIN SERV 0.00 0.00 12,000.00 31-832-4600 PURCH POWER-BOOSTER 12.00 8,211.33 9,000.00 31-832-4700 PUMP: STATIONS MISC 951.32 12,216.91 3,000.00 31-832-4702 PUMP: STATION POWER 0.00 1,455.94 5,500.00 31-832-4704 PUMP STATION REPAIRS 617.67 5,637.86 1,500.00 31-832-4810 PURCHASE WATER 0.00 540.00 230,500.00 31-832-4811 PURCHASE: SEWER 14,345.00 184,439.44 462,500.00 31-832-5100 ENGINEERING FEES 72,557.50 515,648.60 7,500.00 31-832-5300 DUES & SUBSCRIPTIONS 0.00 0.00 4,500.00 31-832-5400 GENERAL INSURANCE 0.00 3,444.20 25,000.00 31-832-5700 MISCELLANEOUS (300.00) 17,922.67 6,500.00 31-832-5701 Bad Debt Expense 115.22 4,065.84 2,500.00 31-832-6000 RETIREMENT 0,00 0.00 13,198.00 1,296.23 31-832-6700 CONTINGENCY 9,977.14 63,001.00 0.00 31-832-6900 BUILDINGI MAINTENANCE 0.00 5,000.00 0.00 1,847.68 6/16/20144:51:11 PM Town Of Sharpsburg Page 9 of 12 Income Statement for Period Ending 5/31/2014 WATER & SEWER FUND Expenditures Activity Expenditure Account# Account Description AppropAmount this Period Year to Date 31-832-7300 OFFICE EQUIPMENT 5,000.00 59.48 1,672.61 31-832-7400 WATER TOWER MAINTENANCE 15,000.00 0.00 13,531.69 31-832-7450 GENERATOR MAINTENANCE 4,500.00 0.00 3,480.00 31-832-7500 TRAVEL & TRAINING 6,000.00 169.22 1,908.27 31-832-7695 REIMBURSE GF ADMIN COST 70,000.00 70,000.00 70,000.00 31-832-8000 CAPITALO OUTLAY 20,000.00 0.00 0.00 31-832-9000 WATER SAMPLING. FEES 5,000.00 568.00 5,511.00 31-832-9500 BONDPRINCIPALINTRI 130,000.00 18,912.50 18,912.50 Total Exp31-832 WATER AND SEWER 1,433,436.00 221,492.47 1,138,729.58 Total Expenditures WATER & SEWER FUND 1,433,436.00 221,492,47 1,138,729.58 Fund Balance 6,370,958.11 Total Revenues 135,623.70 1,491,088.75 Less Total Expenditures 221,492.47 1,138,729.58 Net Income 85,868.77 352,359.17 New Fund Balance 6,723,317.28 6/16/2014 4:51:11 PM Town OfSharpsburg Page 10of 12 Income Statement for Period Ending 5/31/2014 PER - REDC GRANT Revenues Estimated Activity this Revenue Account # Account Description Revenue Period 72-301-0100 Year to Date LOCAL CASH MATCH 0,000.00 0.00 72-310-0000 REDC GRANT 0.00 30,000.00 0.00 Total Revenues PER REDC GRANT 0.00 40,000.00 0.00 0.00 PER - REDC GRANT Expenditures Activity Account# Account Description Expenditure Approp_Amount this Period Year to Date Department 72-832 REDC GRANT 72-832-0100 ENGINEERING TECH SERV 40,000.00 0.00 0.00 Total Exp.72-832 REDC GRANT 40,000.00 0.00 Total Expenditures PER REDC GRANT 0.00 40,000.00 0.00 0.00 Fund Balance 0.00 Total Revenues 0.00 0.00 Less Total Expenditures 0.00 0.00 Net Income 0.00 0.00 New Fund Balance 0.00 6/16/2014 4:51:12 PM Town Of Sharpsburg Page 11 of 12 Income Statement for Period Ending 5/31/2014 WASTEWATER SYSTEM MPROVEMENT PROJECT Revenues Estimated Activity this Revenue Account # Account Description Revenue Period Year to Date 80-328-0000 INTERESTI EARNED 0.00 0.00 200.60 80-377-0000 RURAL DEVELOPMENT GRANT 2,790,000.00 0.00 2,754,210.88 80-380-0000 TOWN CONTRIBUTION 20,000.00 0.00 0.00 80-397-0000 RURALI DEVELOPMENTI LOAN 412,000.00 0.00 412,000.00 30-399-0000 RURAL CENTER GRANT 1,000,000.00 0.00 757,537.00 80-499-0000 TRANSFER FROM WA/SW: FUND 0.00 0.00 20,000.00 Total Revenues WASTEWATER. SYSTEM MPROVEMENT PROJECT 4,222,000.00 0.00 3,943,948.48 WASTEWATER SYSTEM MPROVEMENT PROJECT Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date Department 80-900 WASTEWATER: SYSTEM IMPROVEMENT PROJECT 80-900-0400 LEGAL TOWN ATTORNEY 86,200.00 0.00 86,166.66 80-900-0440 INTEREST 15,000.00 0.00 11,751.58 80-900-0450 LEGAL: BOND COUNSEL 10,660.00 0.00 10,629.92 80-900-4500 ADMINISTRATIVE 55,000.00 0.00 46,891.53 80-900-5110 BASIC SERVICES 256,766.00 0.00 244,020.23 80-900-5120 INSPECTIONS 215,656.00 0.00 190,205.27 80-900-5140 EA 12,000.00 0.00 3,600.00 30-900-5150 SURVEY/MAPPING 25,000.00 0.00 10,410.05 80-900-5160 1&1STUDY 20,000.00 0.00 20,000.00 80-900-5170 PUMP: STATION MAPPINC 9,000.00 0.00 9,000.00 80-900-5180 ARRA REPORTING 6,000.00 0.00 6,000.00 80-900-6400 EQUIPMENT 416,200.00 0.00 334,599.94 80-900-6700 CONTINGENCY 109,305.00 0.00 0.00 80-900-9620 CONTRACTI 1,601,003.00 0.00 1,520,099.07 80-900-9650 CONTRACT2 1,160,066.00 0.00 1,160,065.09 80-900-9680 CONTRACT3 196,584.00 0.00 196,584.00 80-900-9699 CONSTRUCTION - MISCELLANEOUS 27,560.00 0.00 93,925.14 Total Exp80-900 WASTEWATER SYSTEM IM 4,222,000.00 0.00 3,943,948.48 Total Expenditures WASTEWATER SYSTEM IMPROVEMENT PROJECT 4,222,000.00 0.00 3,943,948.48 Fund Balance 0.00 Total Revenues 0.00 3,943,948.48 Less Total Expenditures 0.00 3,943,948.48 Net Income 0.00 0.00 New Fund Balance 0.00 6/16/2014 4:51:12 PM Town OfSharpsburg Page 12 of 12 Income Statement for Period Ending 5/31/2014 Grand Totals: Fund Balance 8,937,015.16 Total Revenues 426,937.68 8,840,665.60 Less Total Expenditures 492,107.16 8,420,400.12 Net Income -65,169.48 420,265.48 New Fund Balance 9,357,280.64 Mayor Tommef Commissioners Randy Weaver Raymond Moore Mayor Pro-Tem NVC Wilbur. Maurice Garrett Etheridge Sharpsburg, TRI-COUNTY HOSPITALITY EST. 1883 Linda Town Virgil Manager Elton. Daniels 42 PORATED R Randall Collie June 16, 2014 Ms. Sharon Edmundson Director, Fiscal Management Section State and Local Government Finance Division Department of State Treasurer 325 North Salisbury Street Raleigh, North Carolina 27603-1385 RE: Unit Letter Dated May 30, 2014 Dear Ms. Edmundson: In response to your letter dated May 30, 2014, the Town of Sharpsburg's June 30, 2013 audited financial statements were delayed for several reasons. Mainly, the delay in completing the necessary fieldwork by the audit firm was due to being short staffed. The Town's plan is a commitment to have all schedules prepared for submission by August 15, 2014 to the audit team. The only information needed would be the September distributions from NCDOR. The staff will accommodate most any schedule that the audit team requests. The staff further resolves that they will periodically check at least once per week with the audit team for status updates on the field work, in order to proactively provide any needed explanations or documentation promoting the timely completion of the audit. The Finance Officer customarily provides monthly updates to the Town Council ofthe status of the audit. In closing, the Town of Sharpsburg continues to remain committed to its financial recovery. As we work on continuous improvement for our citizens and the Town's future, we endeavor to thrive fiscally. Sincerely, Oanyloner Randy Weaver Mayor 110 W. Railroad Street, Post Office Box 1759 Sharpsburg, North Carolina 27878 Office 252)446-9441 Fax (252). 977-7488 wwwsharpaburgmecm Tol Ale acomplainto ofd discrimination,w "The Towao writet ofSharpsburgis to: USDA, Assistants an equal Secretary opportunitys for Civik pravidera Rights, Olfice and eniployer." ofthe Assistants Sec taryfar CiiRights 1400i indepondence Avenue, $.W. Stopo 9410, Washington, DC: 20250- 9410or cal(800,795-3272 (vaicejor: :021720- -6382. NORTH CAROLINA NASH COUNTY This Contract, made and entered into this the 2nd-Ist day of Julyne, 201409, effective July-1,2009-by and between the Town of Sharpsburg, a municipal corporation of the State of North Carolina, hereinafter referred to as the Town, and Sharpsburg Fire Prevention Association, Inc., a private non-profit corporation of the State of North Carolina, hereinafter referred to as the Fire Department; WITNESSETH: THAT WHEREAS, N.C.G.S. 69-25.6 and 160A-11 provide that towns may provide for fire protection by contracting with any incorporated nonprofit volunteer or municipal fire department; and WHEREAS, N.C.G. S. 159-13(a), provides that the budget ordinance "may be in any form that the Town Board of Commissioners considers most efficient in enabling it to make the fiscal policy decisions embodied therein, but it shall make appropriations by department, function, or project and show revenues by major source;" and WHEREAS, Chapter 33 ofthe Code of Ordinances of the Town of Sharpsburg provides for "Fire Protection and Prevention" for the Town of Sharpsburg; and WHEREAS, the Town and the Fire Department have previously entered into contracts which have now beçome outdated due to their age and lack ofrevision; and WHEREAS, the Town desires, from time to time to enter into contracts with the Fire Department to provide fire protection and fire prevention for Town's residents and businesses, and WHEREAS, the town desires, to enter into this contract with the fire department to provide fire protection and fire prevention for Town's residents and businesses, for a period of five ones years, from July 1, 201409 through June 30, 20154; and WHEREAS, the Fire Department is the owner of equipment and has personnel necessary for the operation of Fire Department; and NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable considerations, the Town and Fire Department contract and agree as follows: 1. This contractual agreement is effective July 1, 201409 until June. 30, 20154. 2. The Town shall appropriate- for-the-Fire- Department lesumrofewaly-lwemy fivepereent25-the: ad valoren- taxes- calleelhylh-fowmofswofShm.hwrgfom-ler previous yerarconfimethythe appropriate Audit-Report-amd-wl-dlahume-mit-iunds-to-the-Fire Papmtmestinsemimeewimomathuse, pocalureramépmeticeramdinracom.mee with- the-laws- ofthe-State ofNonhCmolinerelaing to -mfiny municipalitiesnylhel Fire Department the sum of exactly FIFTY FOUR THOUSAND THREE HUNDRED FIETY ($54,350.00) DOLLARS. This amount shall be paid in four equal installments of THIRTEEN THOUSAND FIVE HUNDRED EIGHTY SEVEN AND 50/100 ($13,587.50). DOLLARS on the Jast working day in July_and October. 2014. and January and April, 2015. If any payments. pursuant. to this contract are not received by the Fire Department within sixty (60) days, the Fire Depariment may. terminate the contract upon writtennotice, 3:2. The Fire Department shall furnish fire protection and fire prevention serviçes within the Town as dispatched by Nash County and Fire Department shall provide the necessary equipment, personnel, and those things necessary for furnishing such protection in the Town. The services shall be in accordance with minimum standards set forth in this agreement and all future amendments. The Fire Department shall furnish said fire protection and fire prevention services without charge to all persons and property located in the Town in an efficient and workmanlike manner. This provision shall not prohibit the Fire Department from entering into additional contracts with the Federal, State, or other local governments or utility companies for the provision of emergency protection services for a fee. The Fire Department is also not prohibited from recouping the cost ofhazardous materials responses and false alarm responses. 4:3. Fire Department also agrees to continue as participant in the First Response program. Fire Department will continue to organize and maintain a "first responder unit" that will comply with the applicable terms of the appropriate EMS System Plan. To the extent possible and while realizing that the number of "first responder" personnel may be limited, Fire Department will be available for "First Response" twenty-four hours a day, seven days a week. When "first responder" personnel are available, Fire Department will respond to scenes of medical emergencies when dispatched by Nash County 911 Communications. 4. The Town shall have the right to inspect books and accounts of the Fire Department relative to the use of all public funds appropriated by the town or other governmental unit at any time that it shall desire. The Fire Department agrees to present to the Town its proposed budget for the upcoming fiscal year by April 15,201s"oFechyen: The Fire Department also agrees to secure and maintain a blanket bond or similar insurance coverage on all persons who have access to or authority to disburse funds belonging to the Fire Department and shall be in the amount of not less than the appropriation from the Town to the Fire Department. Proof of such bonding or insurance shall be provided to the Town prior to the disbursement ofany funds by the Town to the Fire Department. Fieow-wilpye-omh a5A,oFl-Tow-faalyiaaarieswuyelmtwokimgdiyin July, OetoberyJenuary and-April- of-eneh year-Also the Town and the Fire Department shall provide each party a copy ofi its annual audit each year. Fanypaymemtspursumnt -to-this- eontract "EeNeHy-te-Daymtn-wi snvy-O/-dy-le-fre-Depurimen-my erminatelhecomimetuponvite-molice. Formatted: Indent: Left: 0.5", No bullets or 5. The Fire Department agrees.. to indemnify and defend the Town (with counsel numbering acceplable 10 the Town). and 10 save harmless the Tow,against and from any_and all claims by or on behalf of any person, firm or corporation arising by reason of injury fo persons or. property arising, from the Fire Department' 's performance of this Agreement, 10 the extent caused by any negligent act or omission or willful misconduct on the part of Fire Department or any employee, 2 agent, independent contractor,or liçensee of Fire Department The Fire Department shall further indemnify. defend, and hold harmless the Town fromanyaccidents and/or injuries involving the Fire Department's employees which occur during. the Fire Department's S performance of this contract resulting in liability or worker's compensation claims. Indemnification obligations hereunder shall include, without limitation,. the fees and expenses of the the Town's attorneys, engineers. and consultants, as wella as court costs. Formatted: List Paragraph, Left, No bullets or 6. During the term of this Contract. the Fire Department, at its sole cost and expense, shall numbering, Tab stops: Nota at -0.06" obtain and maintain not less than the following. insurance: A. Worker's Compensation Employer's 's Liabilityi in the amount of $500,000 Formatted: Indent: Left: 0.5", Hanging: 1', cach accident; $500,000 each disease; and $500,000 for cach discase/each No bullets or numbering employee. B. $1,000,000 General Liability Insurance. Formatted: Indent: First line: 0.5", No C Automobile. The Eire Departments shall provide and maintain automobile 4 bullets or numbering liability insurance, toi include liability coyerage, covering all owned, hired, Formatted: Indent: Left: 1", Hanging: 0.5" andnon-owned. vehicles used in connection withthis Contract. The minimum.combined: single limit shall be One Hundred Fifty Thousand Dollars ($150,000.00). D. The' Town shall be named as additional insured on all policies. Formatted: Indent: Left: 0.5",First line: 0.5" E. Requirements. Providingand maintaininga adequate insurance coverage is, Formatted: Numbered Level: 1+ at material obligation. and is of the essence of this Confract. Allsuch Numbering Style:A A, B, G, + Start at: 5. + insurance: shall meet all laws of the State of North Carolina, and shall be Alignment: 1.25" Left + Aligned at: 1". * Indent at: obtained from companies that are authorized to provide such coverage and Formatted: Font: 10 pt that are authorized by the Commissioner of Insurance to do business in Formatted: Indent: Left: 0.5", First line: North Carolina. The Fire Department shall at all times comply with the 0.5", No bullets or numbering terms of such insurance policies and all requirements of the insurer under any such policies, except as theymay conflict with existing. North 5: Carolina laws or this Contract. Formatted: Font: 10p pt 6-7. The Fire Department shall provide a report, either in writing or orally by representative, on at least a quarterly base to the Town, Said report shall detail the number of Fire and First Responder calls, the nature of each call, any changes in fire insurance ratings, and any other Fire Department activities during the months preceding the Town Board meeting. Formatted: Indent: First line: 0" 78. In the event of a liquidation or dissolution of the private non-profit Fire Department, all equipment and assets will be distributed in accordance with the Fire Department's Charter and the North Carolina Nonprofit Corporation Act. 89. If the Fire Department fails and/or refuses to provide fire protection services as contemplated in this contract, the Town may withhold any and all funds until a resolution is made as to the provision of such services. If any conditions of this contract, outside of the payments contemplated in paragraph five above, are not being met by the Town, the Fire Department shall give Town written notice of the conditions not being met by the Town. If Town has not met such conditions within sixty (60) days of such notice, Fire Department may terminate the contract. 3 9:10. The Fire Department shall maintain a minimum of 9S rating or better with the North Carolina Department of Insurance, State Fire Marshal's Office, and when applicable, its present nonprofit corporation status pursuant to Chapter 55A of the North Carolina General Statutes. The Fire Department shall continuously comply with all applicable laws, ordinances, and State regulations pertaining to Emergency Services. 10:11. This agreement shall become effective as of the 1st day of. July 201409, subject to the continued legal existence of the Town and the continued legal existence of the Fire Department. 12. This agreement may not be transferred or assigned by the Fire Department, nor may the services contracted for herein be subcontracted to other parties. Provided, however, that Fire Department may receive mutual aid from other Fire Departments or agencies with which either the Town or Fire Department have mutual aid agreements. 2:13. Either party may propose an amendment to this contract by submitting the amendment in writing to the other party at least sixty (60) days n advance of the amendment's proposed effective date, provided that any such amendment shall not relate or alter the contractual payment amount for the current fiscal year. No such proposed amendment shall be effective unless agreed to by the Town and the Fire Department. Any such amendments shall be effective only ifi in written form and executed by the Town and the Fire Department. 13:14. This contract is not intended to serve for the benefit of any third party. The rights and obligations contained herein belong exclusively to the entities, which are parties hereto and no third party shall rely upon anything contained herein as a benefit to that third party. 14.15. Should any clause or paragraph of this contract be voided for any reason that clause or paragraph shall be non-enforceable, but all other provisions oft the contract shall remain fully enforceable. 15.16. The terms and provisions herein contained constitute the entire agreement by and between the Town and the Fire Department and shall supersede all previous communications, representations, or agreements, either oral or written between the parties hereto with respect to the subject matter hereof. 16-17.Ifthe Town breaches this Contract for any reason, the Town shall pay the Fire department the unpaid balance of the current fiscal year and pay for fire service for the next fiscal year to Sharpsburg fire department using the same terms and conditions of this contact. 17-18. IN TESTIMONY WHEREOF, the Town of Sharpsburg has caused this contract to be signed in its name by its Mayor and attested by its Clerk, and The Sharpsburg Fire Prevention Association, Inc. has caused this contract to be signed in its name by its President and attested by its Secretary. This thel 12 2" day of Julyne, 201409. Formatted: Superscript Attest: Town of Sharpsburg Clerk Mayor Attest: Sharpsburg Fire Prevention Association Secretary President 5 ORDINANCE NO. 2014-04 TOWN OF SHARPSBURG, NORTH CAROLINA AN ORDINANCE REVOKING SECTION 52.03 (UTILITY BILLING AND COLLECTIONS PROCEDURE POLICY) OF THE SHARPSBURG CODE OF ORDINANCES. WHEREAS, the Town of Sharpsburg Board of Commissioners recognizes the necessity of maintaining flexibility that will enable the review and modification of the Utility Billing and Collections Procedures on an annual basis. WHEREAS, by revoking Ordinance 52.03 Utility Billing and Collections Procedure Policy and adopting a policy entitled Utility Billing and Collections Policy, this flexibility will be obtained. NOW THEREFORE, BE IT ORDAINED BY THE TOWN BOARD OF COMMISSIONERS OF THE TOWN OF SHARPSBURG, NORTH CAROLINA, THAT: SECTION I. The Code of Ordinances, Section 52.03, is hereby revoked in its entirety. SECTION II. WAIVER CLAUSE. The requirement of two separate readings of this Ordinance is hereby dispensed with by a vote of not less than a majority of all the members ofthe Town Board of Commissioners. SECTION III. CODIFICATION. The provisions of Section I of this Ordinance shall be published as appropriate in the Sharpsburg Code of Ordinances as soon as practicable. SECTION IV. SEVERABILITY CLAUSE. Ifany section, part, or provision of this Ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, then it is expressly provided and it is the intention oft the Town Board of Commissioners in passing this Ordinance that its parts shall be severable and all other parts ofi this Ordinance shall not be affected thereby and they shall remain in full force and effect. SECTION V. PUBLICATION AND EFFECTIVE DATE. This Ordinance revocation shall take effect immediately upon its passage. Page 1 of2 Ord. No. 2014-04 READ, CONSIDERED, PASSED AND APPROVED at a regular meeting ofthe Town Board of Commissioners oft the Town of Sharpsburg, North Carolina, at which a quorum was present and which was held on the 15, day of. July, 2014. TOWN OF SHARPSBURG BY: Randy Weaver, Mayor ATTEST: BY: Tracy Sullivan, Town Clerk APPROVED AS TO FORM: BY: Brian Pridgen, Town Attorney Page 2 of2 Town of Sharpsburg Utility Billing and Collections Procedure Policy The following utility billing and collcctions procedure policy is a general policy to be enforced for the collection of payment for utility services provided by the Town of Sharpsburg. The following policy will be strictly enforced and will apply to any and all customers of utility services provided by the Town of Sharpsburg. Billing and Collections a. Ulility bills will be mailed to customers 01) the I" day of each month, In the instance the 1* day of the month falls on a weekend day or holiday, utility bills will be mailed out on the previous workday. b. Utility bills are due on the 10! day of each month by 5:00 p.m. In the instance the 10" day of the nonth falls on a weekend day or holiday, utility customers will have the following Monday or business day to make payments without being delinquent. C. Aj penalty will be applied to any unpaid utility account on the: 20" day of cach month afler 5:00 pm. This includes accounts where only a partial payment has been received throughout the month. in the instance the 20" day of the month falls on a weekend or a holiday, the penalty will be applied on Monday or the following business day. d. The penalty amount is $45.00 for all unpaid accounts in the amount of $450.00 or less. If the unpaid account is above $450.00 the penalty willl be $45.00 plus 10% ofany amount over $450.00. e. Ulility payments must be either received in person or placed in the drop box inoutside the oflice on the day oft the 20th by 5:00 p.m. to avoid a penalty. Any payment dropped Hu the mail in the drop box after 5:00 p.m. will be considered late. The Town of Sharpsburg does not honor post marked mail for utility payments. f. Once a utility bill has been plaçed in the mail or dropped off at the Post Office, the Town is no longer responsible for that utility bill, Payment for that utility bill is due to the Town even if the customer docs not receive it in the mail. All customers who have utility services with the Town, know regardless of receiving a bill or not, that aj payment is due for those services. Any question in regards to utility service or billing should be addressed to the Utilities Department at the Town Hall at 252-446-9441 ext. 343 622. Customers that receive utility bills which they believe to be in error must report the issuc to the Utility Department no Iater than the 10 oft the month. Service Disconnection a. To any and all utility customers of the Town of Sharpsburg: If full payment of the current utility bill including any additional fees or past due amount is not received at the Town Hall by the 20" day of each month, utility services willmay be disconnected: at 8:00: a.m. on the: noming ofthe 21" day of the month. In the instance the 2!" day of the month falls on a weekend day or holiday utility services will may be disconnected the following business day. This applies to all utility customers: regardless of thçir account history with the Town. b. Utility payments must be received in person or placed in the drop box noutside. of the office by 5:00 p.m. on the day of the 20" of cach month in order to avoid disconnection. C. If utility services are disconnected due to non-payment, the customer must pay the total amount due, including any penalties, in order to have services reconnected. d. Uulity payments for reconnection nust be received at Town Hall by 4:00 p.m. on any business day in order to have utility services reconnected on the same day. No reconnections will be made after 4:30 p.m. on any business day. Returned Check Policy a. If the Town receives a returned check for utility services, the Town will try to contact the customer once by phone or by writing. Once the check is returned to the Town the customer will be charged a $25.00 returned check fee. This will be done as soon as the Town is informed of the returned check. The customer will be given 48 hours to piek up the eheek at the-Town Offieepay the: amount of the returned check and the retumed check feet to avoid service disconnection. If that eheeke is net pieked upthe fulamoumtismotpaid' within 48 hours, the Town willmay disconnect services and charge an additional $8545.00 penalty. After the Town receives 2 returned checks on any utility account, the Town will no longer accept checks as a form of payment. Meter Tampering a. Ift the Utilities Director or staff determines that a meter has been tampered with, services will be disconnected and a $250.00 tampering fee will may be imposed on the account of the owner or resident of that property. This tampering fee must be paid prior to utility services being reconnected. Meter tampering includes the connecting and disconnecting ofutility services at the Town's meter by the owner or resident of the property. Meter tampering by law is a Class I Misdemeanor offense. Utility, Service Connection a. AS $25.00 connection fee and a $25.00 application fee must be paid in order to have utility services connected at any property for temporary service or transfer of service. This applies to all property owners, residents, and businesses. Any balance owed for utility services must be paid in order to be connected. b. Prior to utility services being connected, an application must be filled out at the Town Hall and the applicant must provide some form ofp picture ID. Ift the applicant is renting a residence or business, they must also provide either a renters agreement or lease agreement. Only the person whose name is on the agreement can have utility services connected in their name. When the application is submitted to the Town an application fee of $25.00 and the deposit must be paid in full before utilities are connected. Persons renting will pay a $300.00 light electric deposit, $150.00 water deposit, $10.00 connection fee, and $12.00-tax. Persons who own their residence will pay a $100.00 lightelectric deposit, $150.00 water deposit, $10.00 connection fee. and $6.00 tax: C. If a customer is transferring continuous utility service from one street address to another, a connection fee of $25.00 will be required. All balances must be paid before utility service will be connected at the new address. If the final bill for the old address is not paid when due, utility services will may be disconnected at the new residence until the Town receives payment for that bill. 1. Continuous service is defined as maintaining utility service, receiving a utility bill, and making payment during each utility billing cycle. d. Ifthe owner of a rental unit would like tol have utility service transferred into his/her name and out ofa tenants who still resides int the unit, all balances owed to the Town, by either the tenant or the owner, must be paid in full prior to the transfer. e. Any utility service account must be opened under the name of a person, not a business, corporation, industry, etc... Deposit Refunds a. Deposits are not refundable until the utility account is closed out. Refunds will be issued after all billed amounts are deducted from the deposit. Garbage.Service a. Any utility customer whether residential, business, etc. within the city limits of the Town of Sharpsburg will be charged a $28.00 minimum fee for garbage and recycle service. One trashcan and one: recycle bin will be provided by the Town of Sharpsburg for this minimum fee. Additional receptacles may be requested at a rate of $20.00 per trash can, per month and $8.00 per recycle bin, per month. It is the utility customer's decision on whether or not to take advantage oft the service. Anyone who has more than one trashcan or one recycle bin, that does not wish to be charged for such, must call the Town Office tol have them picked up. Sewer adjustments t. Adjustments- for high sewer bills- only oeeur under the determination- ofa leake by Sharpsburg's Maintenanee- empleyees- OF a private plumbing company-Ne adjustment will be given until leaks arer repaired and proof oft repairi is determined. Adjustments will only be given on the sewer portion oft any- bill. IF the eustomer ean provide evidenee that exeessive- water use OF a leak did not enter he-seer-sypte-her-smrta-t-he-repmmibi- for-sewer-eharges- abeve-the PNyiwSa average shall be determined by averaging thee easiome'-momlhlymeleredcomsumpion for thesis-conseeutive prior months: OMymjases is allowed per year per eustomer unless otherwise appreved by- the Shuphagfowm.Mimge: a. The Town of Sharpsburg will consider an adjustment toas customer's sewer bill whenacustomer- Formatted: Numbered + Level: 1 + çompletes a Request for Adjustment Form and returns it to the Utility Billing Department. To Numbering Style: a, b, C, + Starta at: 1+ qualify for asewer adjustment the bill must exceed the six (6) month average usage by more than Alignment: Left + Aligneda at: 0.25" + Indent 1,000 gallons and one or more oft the following conditions exist. at: 0.5" Towns staffd discovers a water leak on the customer'ss side and verifies that it is not flowing into the Formatted: Bulleted + Level: 1 + Aligned at: Town'ss sewersystem. 0.25" + Indent at: 0.5" Ac certified Plumber provides documentation that the customer had: a leak which did not flow into+ Formatted: Bulleted + Level: 1 + Aligned at: the Town's s sewer system. 0.25" + Indent at: 0.5" The customer provides detailed receipts of material used to fix a leak on his/her property. Town- Formatted: Bulleted + Level: 1 + Aligned at: staff will determine the leak did not flow into the Town sewer system by a site visit or 0.25" + Indent at: 0.5" documentation provided by the customer. Customers fillingswimming pools or pressure washing must provide the Townnotice so that staffe Formatted: Bulleted + Level: 1 + Aligned at: may takea a beginning reading from the water meter and an endingn reading to determine the excess 0.25" Indent at: 0.5" usage. Notifying the Town: after fillinga swimming pool or pressure washing may disqualify the customer for a credit ifs staffi is unable to verify the event took place. b. Onlyt two adjustments tos sewer is allowed per year.per customer unless otherwise approved by the Town Manager. Adopted by the Sharpsburg Town Board of Commissioners on May- 8, 2008July 1,2014. Feess amended 06/042013-2013444 Fee Sehedule)