CORPORATED 32 "Tri-County Hospitality" MAYOR AND BOARD OF COMMISSIONERS MAYOR RANDY WEAVER MAURICE GARRETT RAYMOND MOORE RANDALL COLLIE LINDA VIRGIL WILBUR ETHERIDGE ADMINISTRATION ELTON DANIELS, TOWN MANAGER TRACY SULLIVAN, TOWN CLERK BRIAN PRIDGEN, TOWN ATTORNEY LENESSA HAWKINS, FINANCE OFFICER JOEY T. PETWAY, CHIEF OF POLICE ROBERT SMITH, UTILITY DIRECTOR September 2, 2014 6:30PM Town of Sharpsburg, North Carolina a 5 Board of Commissioners AGENDA I. CALL TO ORDER Il. INVOCATION III. PLEDGE OF ALLEGIANCE Mayor Randy Weaver will lead the Commissioners and those in attendance in reciting the Pledge of Allegiance to the Flag. "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all." IV. ROLL CALL V. RECOGNITION VI. PRESENTATIONS Master Meter/ Consolidated Pipe VII. PETITIONS AND COMMUNICATIONS Ifany citizen wishes to address the Town of Sharpsburg Board of Commissioners during the Petitions and Communications segment of the meeting, they may do sO by signing up prior to the beginning of the meeting. The Town Clerk shall provide the sign-up sheet, which lists the name and address. It should be noted that comments shall be limited to three (3) minutes and Board reserves the right not to act on requests first presented this evening. VIII. CONSENT AGENDA & REGULAR AGENDA The Board may by majority vote add items to or subtract items from both the proposed consent and regular agenda. As of this writing, the manager understands that the presented consent agenda items are routine and therefore concurs with adopting the presented consent agenda. 1. Approval of: 2 Town of Sharpsburg, North Carolina à 5 Board of Commissioners a. August 5, 2014 Regular Meeting Minutes b. Appointment of David Parker Jr. to the Parks and Recreation Committee. IX. NEW BUSINESS a. X. TOWN MANAGER REPORT XI. ADIOURNMENT SPECIAL NOTICE: Anyone who needs an interpreter or special accommodations to participate in the meeting should notify the Town Clerk, Tracy Sullivan at 252-446-9441 ext.221 at least forty-eight (48) hours prior to the meeting. (Americans with Disabilities Act (ADA) 1991.) "The Town of Sharpsburg is an equal opportunity provider and employer." To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W. Stop 9410, Washington, DC 20250-9410 or call (800)795-3272 (voice) or (202)720-6382. 3 ED 86 MINUTES OF THE REGULAR MEETING OFTHE SHARPSBURG BOARD OF COMMISSIONERS August 5, 2014 6:30 PM Mayor Weaver called the meeting to order and Commissioner Garrett offered invocation. Mayor Weaver led the Pledge of Allegiance. Tracy Sullivan, Town Clerk called the roll. BOARD MEMBERS PRESENT Mayor Randy Weaver, Commissioner Garrett, Commissioner Moore, Commissioner Virgil, Commissioner Etheridge and Commissioner Collie. Town Manager, Elton Daniels and Mr. Pridgen, Town Attorney were also present. RECOGNITION Mr. Daniels recognized Bob League, City of Rocky Mount Transportation Planner. Mr. Daniels recognized Wyatt McGhee, UCPCOG. PRESENTATIONS Pam Gould - Nash Community College, Director of College and Career readiness spoke in reference to the programs that are offered by NCC to help people become workforce ready. Commissioner Virgil had previously expressed to Ms. Gould the need for such programs in the Sharpsburg Community. Ms. Gould stated that she was working diligently to bring the needed programs to Sharpsburg ifthere was enough participation. APPROVAL OF THE CONSENT & REGULAR AGENDA Commissioner Garrett made the motion to approve the Consent Agenda and Regular Agenda. Commissioner Collie seconded the motion. The motion carried. The Consent Agenda items were as follows: July 1, 2014 Regular Meeting Minutes NEW BUSINESS Commissioner Etheridge made a motion to approve the 2014-2015-1 Budget Amendments. Commissioner Virgil seconded the motion. The motion carried. 1 Commissioner Garrett made a motion to adopt Resolution 2014-5 Signifying Approval of the Tax Collections for FY 2013-2014 Wilson County Tax Settlement. Commissioner Collie seconded the motion. The motion carried. Commissioner Garrett made a motion for Commissioner Moore to assign the Town's 100 points towards the East Railroad Street project at the TAC Public Hearing. Commissioner Etheridge seconded the motion. The motion carried. Commissioner Garrett made a motion to table the issue of signs being placed on US 301 directing large trucks to the inside lane. Commissioner Virgil seconded the motion. The motion carried. The Board instructed Mr. Daniels to seek advice from Bob League and the Technical Coordinating Committee. Commissioner Garrett made a motion to table possible economic development in the Edgecombe Count section of Sharpsburg. Commissioner Etheridge seconded the motion. The Board asked that Mr. Daniels contact the property owner and gather additional information. Commissioner Etheridge made a motion to table taking action on the restoration oft the possible civil war barracks. Commissioner Virgil seconded the motion. The motion carried. The Board asked Mrs. Sullivan to gather additional information on the possibility and resources available for restoring the site. TOWN MANAGER REPORT Elton Daniels, Town Manager read his report. (Report Attached) CITIZEN PETITIONS AND COMPLAINTS Troy Jenkins Mr. Jenkins was concerned about the ditches behind his property that need to be cut and cleaned out. Roscoe Pender - Mr. Pender asked for further clarification on the 5% electric rate increase and the 7% sales tax increase passed on from the State ofNorth Carolina. Allen Ricks - Mr. Ricks was upset that the Right of Way on Pittman Street had not been mowed. ADJOURNMENT Commissioner Collie made a motion to adjourn. Commissioner Virgil seconded the motion. The motion carried. Date Approved Mayor Town Clerk 2 Elton Daniels, Town Manager Manager's Report August, 29, 2014 1. Sharpsburg Community Park The N.C. Department of Environment and Natural Resources (DENR) has reviewed the Town's accounting documentation for the PARTF- assisted development project at Sharpsburg Town Park and found adequate eligible project costs to match PARTF grant and project was completed in accordance with the project agreement. Therefore, DENR has officially closed out the Town's PARTF acquisition and development project.. The Town is required to operate and maintain the PARTF- assisted facilities for at least 25 years for public use and to use the land in perpetuity of public recreation use only. More information regarding the park project can be found in the "Finance Report". 2. Grass/Trash in Streets Staff has received a number of complaints with regard to people cutting their grass and blowing the grass into the' Town's streets. In addition to the aesthetic/visual issue, it can be a driving hazard as many motor vehicles will swerve around to avoid running over mounds of grass. It could also cause the road to become slicker, especially when a light rain wets the grass. That being said, Staff is in the process of drafting an amendment to the Town's Code of Ordinances, an amendment that would allow Staff to address this issue in the future through the use of code enforcement. 3. Operation Cleans Sweep! Town Staff and volunteers will be participating in the North Carolina Department of Transportation's Biannual Cleanup Drive. Said "litter sweep" will take place September 20th. - October 4th, Ifyou would like to participate in Sharpsburg's clean sweep project, please contact Tracy Sullivan, Town Clerk no later than September 17th, 2014. Food and beverages will be served to all those that volunteer. 1 Manager's Report Briefly: Highway Construction Job Fair will be held on Friday, September 5th, 2014 from 10 A.M. to 2 P.M. at OIC Headquarters, located on 402. E. Virginia Street. Manager will be attending the ICMA Annual Conference in Charlotte September 14-17. NCLM Annual Conference As a reminder the NCLM Conference will be held October 11-14 in Greensboro. Ifyou have not already done SO, please let the Town Clerk know ify you plan on attending, Hotel arrangements will be made by September 5th. Spouses are welcome to join you. Save the date: 2014 NC Rural Assembly. Thursday, October 30 in Raleigh. The Rural Center's signature event will return this October, with a new name, a new venue. and a new: strategic action plan for addressing the future of rural economic development. The 2014 N.C. Rural Assembly will be packed with dynamic speakers, thoughtful sessions and the networking and ellowship those events have long been known for. 2 Manager's Report Town of Sharpsburg Application for Appointment to Boards and Committees Name of Board(s) or Committee(s) Interested in Serving on: PAKKE 4 AECAEPTIDN CHALST Me9s CoMM ITTEE Name and Address of Applicant: DAVI E VARKER / - DARMS SE ThanpBUM MA.270 Phone Numbers: (W) 07366. Present Ocupaion/Employmemt: RETIR ED Years of Education: 14 Degrees/Certificates Held: ssoc - IATEF Civic/Fraternal Organizations in Which You are a Member (Note any Offices Held) List any Boards and/or Committees to Which You Were Appointed to and Currently Serving: 1/ Boards and/or Committees to Which You Were Appointed and Served on in the Past: IBIES 3A 6 E A/ 1 M/t HoDE 7 CHunc 1 Page 1 of2 List Your Personal and Professional Reasons for Desiring to Serve on a Town Board and/or Committee: HoKcH MINICTEA TCICDGN HL h/ Ias Fo a LA ML2 MEN - CEAA 1 1/5 List any Professional Skills, Qualifications, or Experiences that may Provide Exceptional Reasons for You to Serve on this Board and/or Committee. ACI / : FL Lon h L7 - macist - BF ronp C oNs . L - L - 71 7 8/1414 Signature Date Bivor 8lghy Received by/Date (Town Staff) Applicants are Encouraged to Attach a Personal Resume or any other Material to this Application Page 2 of2 Town of Sharpsburg FINANCE DEPARTMENT MONTHLY FINANCIAL REPORT CCOMATDI TO: The Honorable Mayor Randy Weaver and the Town of Sharpsburg Board of Commissioners Town Manager Elton Daniels FROM: Lenessa E. Hawkins, CGFO - Finance Officér DATE: August 26, 2014 SUBJECT: Financial Report We are pleased to provide the attached analysis and financial summary report for July 2014 for the following funds: 10 General Fund 30 Electric Fund 31 Water and Sewer Fund. The nformation provided is un-audited and therefore subject to change. As you are aware, there are several adjustments to be posted at year end and throughout the audit process. Those are yet to be made and will change these preliminary numbers. The USDA grant/loan package is included for your review and approval to proceed with applying for funds to finance a pole truck for the Electric Department. All PARTF funds have been received. A portion of those funds are available for funding the construction of the boundary fencing at the Sharpsburg Community Park. Once that invoice is paid, this project fund (15) will be closed completely. Documentation has been forwarded to Mike Stanley with Flowers and Stanley for the Town's June 30, 2014 audit. The Staff is waiting to schedule their onsite visit. Status reports will be shared monthly and the Finance Officer will check in weekly for progress updates and to offer assistance if needed. We continue to work on closing out the Wastewater System Improvement Project and related fund. I greatly appreciate your support of my attending the LGFCU's Leading For Results program at UNC School of Government. Milestone Thank you for allowing me to serve the citizens of Sharpsburg for over five (5) years. We welcome any questions you may have. hawanse.hembwrancon 8.26.2014 Town of Sharpsburg FINANCE July 2014 General Fund Revenue Budget $ 1,603,607 Year To Date $ 44,011 3% 2 B Year To Date - BE Budget 1 $- $500,000 $1,000,000 $1,500,000 $2,000,000 Expenditures Budget YTD $ 126,700 Governing Body 32,532 26% 216,570 Administrative 15,456 7% 610,382 Police 47,304 8% 54,350 Fire 13,588 25% 17,500 Parks and Recreation 0% 578,105 Streets/Sanitation 13,531 2% 1,603,607 122,411 8% 13,531 E Governing Body 32,532 13,588 BA Administrative BS Police B Fire 456 B Parks and Recreation 47,304 M Streets/Sanitation YTD Revenues Over (Under) Expenditures (78,400.18) 8.26.2014 Town of Sharpsburg FINANCE July 2014 Electric Fund Revenue Budget 2,488,750 Year To Date 236,368 9% 2 B Year To Date S Budget 1 1,000,000 2,000,000 3,000,000 Expenditures Budget YTD $ 389,150 Salaries & Employee Benefits 26,517 7% 30,000 Supplies 1,050 4% 1,636,200 Power Purchases 143,458 9% 420,176 Other Operating Expenses 27,816 7% 13,224 Debt. Service 0% 2,488,750 198,841 8% B Salaries & Employee Benefits 1,050 27,816 26,517 B Supplies 5 Power Purchases 143,458 a Other Operating Expenses 1 Debt Service YTD Revenues Over (Under) Expenditures 37,526.76 8.26.2014 Town of Sharpsburg FINANCE July 2014 Water & Sewer Fund Revenue Budget 1,535,505 Year To Date 137,591 9% 2 B Year To Date 1 R Budget 500,000 1,000,000 1,500,000 2,000,000 Expenditures Budget YTD $ 247,750 Salaries & Employee Benefits 17,702 7% 35,000 Supplies 601 2% 740,000 Purchased Water/Serviced. Sewer 0% 382,755 Other Operating Expenses 43,148 11% 130,000 Debt Service 0% 1,535,505 61,451 4% Salaries & Employee Benefits I Supplies 17,702 3 Purchased Water/Serviced 601 Sewer 43,148 B Other Operating Expenses R Debt Service YTD Revenues Over (Under) Expenditures 76,140.31 8/26/2014 1:31:49 PM Town OfSharpsburg Page I of 11 Income Statement for Period Ending 7/31/2014 GENERAL FUND Revenues Estimated Account # Account Description Activity this Revenue Revenue Period 10-301-2013 201317 TAXES Year to Date 10,000.00 0.00 10-301-2014 2014 TAXES 0.00 422,745.00 12.58 10-317-0000 INTEREST & PENALTIES ON' TAXES 12.58 5,500.00 0.00 10-319-0000 TOWN VEHICLETAX 0.00 5,500.00 0.00 10-325-0000 BUSINESS LICENSE 0.00 6,575.00 797.70 10-328-0000 INTEREST ON CHK ACCT 797.70 1,100.00 104.33 10-332-0000 COURT COSTS, FACILITY FEE 104.33 400.00 31.50 10-334-0000 BLDG INSP FEES & PERMITS 31.50 1,200.00 200.00 10-335-0000 MISCELLANEOUS REVENUE 200.00 4,000.00 868.25 10-337-0000 UTILITY FRANCHISE TAX 868.25 89,860.00 0.00 10-340-0000 SOLID WASTE: DISPOSAL TAX 0.00 1,560,00 0.00 10-341-0000 BEER & WINE TAX 0.00 9,135.00 0.00 10-343-0000 POWELL BILL. ALLOCATION 0.00 59,101.00 0.00 10-345-0000 LOCAL OPTION SALES TAX 0.00 283,815.00 19,472.78 10-347-0000 ABC PROFITS 19,472.78 7,000.00 0.00 10-348-0000 GARBAGE COLLECTION 0,00 190,000.00 16,100.00 10-349-0000 RECYCLING FEE COLLECTIONS 16,100.00 77,200.00 6,424.00 10-356-0000 ATTACHMENT FEES 6,424.00 7,420.00 0.00 10-362-0000 RENTS AND ROYALTIES 0.00 8,400.00 0.00 10-376-0000 PENALTIES 0.00 16,000.00 0.00 10-397-2000 APPROP UNDESIGNATED FUND BAL 0.00 177,096.00 0.00 10-397-3000 APPROPRIATION: FROM UTILITY 0.00 110,000.00 0.00 10-397-6000 APPROPRIATION FROM WATER/SEWEK 0.00 110,000.00 0.00 Total Revenues GENERAL FUND 0.00 1,603,607.00 44,011.14 44,011.14 GENERAL FUND Expenditures Account# Account Description Activity Expenditure AppropAmount this Period Department 10-410 GOVERNING BODY Year to Date 10-410-0100 BDI FEES/TRV: STIPEND 13,500.00 1,125.00 10-410-0200 BAD DEBTI EXPENSE 1,125.00 1,500,00 10-410-0300 TAX COLLECTION FEES 0.00 0,00 8,500.00 10-410-0400 LEGAL. AND ACCOUNTING 0.00 0.00 5,000.00 10-410-0401 CODIFICATION OF THE TOWN CODE 0.00 0.00 5,000.00 10-410-0500 FICA TAX EXPENSE 0.00 0.00 1.200.00 10-410-1201 COMPUTER EQUIPMENT 86.08 86.08 500,00 0.00 10-410-1250 WEBSITE 0.00 5,000.00 10-410-4500 OUTSIDE, ADMIN SERV 0.00 0.00 30,000.00 783.72 10-410-5400 GENERAL INSURANCE 783.72 40,000.00 10-410-5700 MISCELLANEOUS 30,421.63 30,421.63 1,500.00 10-410-5900 Non Profit Funding 116.00 116.00 2,500.00 10-410-7500 TRAVEL & TRAININC 0.00 0.00 4,000.00 10-410-7550 BOARDI RETREAT 0.00 0.00 3,500.00 10-410-8500 CAPITAL OUTLAY-TOWN! HALI 0.00 0.00 5,000.00 0.00 Total Exp.10-410 GOVERNING BODY 0.00 126,700.00 32,532.43 Department 10-420 ADMINISTRATIVE 32,532.43 10-420-0200 ADMINISTRATOR WAGES 45,000.00 10-420-0201 CLERK WAGES 3,403.84 3,403.84 37,000.00 2,432.27 10-420-0202 FINANCE OFFICER WAGES 2,432.27 25,000.00 1,731.75 1,731.75 8/26/2014 1:31:49 PM Town OfSharpsburg Page 2 of II Income Statement for Period Ending 7/31/2014 GENERAL FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year 10 Date 10-420-0209 LONGEVITY PAY 750.00 0.00 0.00 10-420-0500 FICA TAX. EXPENSE 8,500.00 577.06 577.06 10-420-0600 EMPLOYEE INSURANCE 10,000.00 808.22 808.22 10-420-0601 UNEMPLOYMENT INSURAN 1,300.00 0.00 0.00 10-420-1100 POSTAGE 1,500.00 235.75 235.75 0-420-1200 TELEPHONE 2,000.00 77.40 77.40 10-420-3200 OFFICE. SUPPLIES 5,500.00 398.28 398.28 0-420-3400 FUEL OIL 2,000.00 0.00 0.00 10-420-3550 BANK SERVICE CHARGES/FEES 4,000.00 251.21 251.21 10-420-5300 DUES & SUBSCRIPTIONS 3,500.00 2,196.00 2,196.00 10-420-5700 MISCELLANEOUS 1,500.00 48.60 48.60 10-420-6000 RETIREMENT 10,000.00 535.04 535.04 10-420-6700 CONTINGENCY 5,000.00 0.00 0.00 10-420-6800 PLANNING 25,000.00 0.00 0.00 10-420-6900 BUILDING MAINTENANCE 3,000.00 50.00 50.00 10-420-7000 ECONOMIC & COMMUNITY DEVELOPMENT 10,000.00 1,620.00 1,620.00 10-420-7150 MANAGER CAR ALLOWANCE 5,520.00 400.00 400.00 10-420-7200 COMPUTER EQUIP 1,500.00 0.00 0.00 10-420-7300 OFFICE EQUIPMENT 1,000,00 20.00 20.00 10-420-7500 TRAVEL & TRAININC 8,000.00 670.46 670.46 Total Exp.10-420 ADMINISTRATIVE 216,570.00 15,455.88 15,455.88 Department 10-510 POLICE 10-510-0203 POLICE WAGES 345,000.00 20,003.11 20,003.11 10-510-0204 SECRETARY WAGES 12,000.00 0.00 0,00 10-510-0205 AUXILIARY WAGES 3,000.00 0.00 10-510-0208 0.00 OVERTIME 25,000.00 2,869.39 10-510-0500 2,869.39 FICA TAX EXPENSE 29,450.00 1,651.44 1,651.44 10-510-0600 EMPLOYEE INSURANCE 47,800.00 3,877.97 3,877.97 10-510-0601 UNEMPLOYMENT INSURANCE 25,000.00 0.00 0-510-1200 0.00 TELEPHONE 4.000.00 91.00 91.00 10-510-1600 VEHICLE: MAINTENANCE 5,000.00 2,483.89 2,483,89 10-510-3100 GAS AND OIL 26,500.00 0.00 0.00 10-510-3300 SUPPLIES AND MATERIALS 4,000.00 0.00 0.00 10-510-3400 FUEL OIL 850.00 0.00 0.00 10-510-5200 UNIFORMS 4,000.00 0.00 0.00 10-510-5400 FIREARMS 1,000.00 0.00 0.00 10-510-5700 MISCELLANEOUS 3,750.00 98.00 98.00 10-510-5800 RECRUITMENT 2,000.00 0.00 0.00 10-510-6000 RETIREMENT 47,780.00 2,657.56 2,657.56 10-510-6400 EQUIPMENT 3,000.00 0.00 0.00 10-510-6600 COMPUTER 5,000.00 381.95 381.95 10-510-6700 CONTINGENCY 2,500.00 0.00 0.00 10-510-6900 BUILDING MAINTENANCE 2,500.00 25.00 25.00 10-510-7500 TRAVEL&' TRAININC 2,500.00 175.00 10-510-7600 175.00 SPECIAL WORKS PROJ 2,000.00 0.00 0.00 10-510-8001 CAPITALOUTLAY- POLICI 0.00 12,990.03 12,990.03 10-510-9500 PRINCIPAL & INTEREST 6,752.00 0.00 0.00 Total Exp.10-510 POLICE 610,382.00 47,304.34 47,304.34 Department 10-530 FIRE 10-530-8020 ALLOCATION FIRE DEPT 54,350.00 13,587.50 13,587.50 8/26/2014 1:31:50. PM Town Of Sharpsburg Page 3 ofll Income Statement for Period Ending 7/31/2014 GENERAL FUND Expenditures Activity Account# Account Description Expenditure AppropAmount this Period Year to Date Total Exp.0-530 FIRE 54,350.00 13,587.50 13,587.50 Department 10-540 PARKS & RECREATION 10-540-1400 CHRISTMAS COMMITTEE 2,000.00 0.00 0.00 10-540-1500 MATERIALS & REPAIRS 3,000.00 0.00 0,00 10-540-2000 IMPROVEMENTS BEASLEY PARK 4,000.00 0.00 0.00 10-540-2200 SUMMER/FALL ACTIVITIES 3,500.00 0.00 0.00 10-540-3000 SHARPSBURG COMMUNITY PARK 5,000.00 0.00 0.00 Total Exp.10-540 PARKS & RECREATION 17,500.00 6.00 0.00 Department 10-560 STREEISSANTTATION 10-560-0207 LABOR WAGES 110,000.00 7,672.27 7,672.27 10-560-0208 OVERTIME 5,000.00 365.54 365.54 10-560-0209 LONGEVITY PAY 500.00 0.00 0.00 10-560-0500 FICA TAX: EXPENSE 8,500.00 599.41 599.41 10-560-0600 EMPLOYEE INSURANCE 20,000.00 1,651.69 1,651.69 10-560-0601 UNEMPLOYMENT INSURANCE 500.00 0.00 0.00 10-560-1200 TELEPHONE 1,500.00 88.62 88.62 10-560-1600 VEHICLE MAINTENANCE 5,000.00 0.00 0.00 10-560-3100 GAS AND OIL 10,000.00 0.00 0.00 10-560-3300 SUPPIES.CLOTIS.MAT 8,000.00 0.00 0.00 10-560-3500 STREET REPAIR-POWELL: BILL 178,180.00 0.00 0.00 10-560-3501 MOORE: ST RR. PROJECT ,925.00 1,924.00 1,924.00 10-560-3600 UNIFORMS 3,500.00 57.54 10-560-4900 57.54 GARBAGE DISP/RECY 130,000.00 0.00 0.00 10-560-5000 RECYCLING 40,000.00 0.00 0.00 10-560-5600 STORM RELATED EXPENSES 3,000.00 0.00 0.00 10-560-5700 MISCELL-ANEOUS 1,500.00 103.83 103.83 10-560-6000 RETIREMENT 9,000.00 568.27 568.27 10-560-6700 CONTINGENCY 1,500.00 0.00 0.00 10-560-6800 MOSQUITO CONTROL 5,000.00 0.00 0.00 10-560-7500 TRAVEL & TRAININC 1,500.00 0.00 0.00 10-560-7600 LAND FILLI FEES 1.000,00 0.00 10-560-7700 0.00 YARD WASTE DISPOSAL 3,500.00 500.00 10-560-8200 500.00 OUTSIDE CONTRACTOR SERVICES 2,000.00 0.00 0.00 10-560-8250 STREET SWEEPING CONTRACT 10.000.00 0.00 0.00 10-560-8700 CAP OUTLAY-TRUCK 17,500.00 0.00 0.00 Total Exp.10-560 STRELISSANTATION 578,105.00 13,531.17 13,531.17 Total Expenditures GENERAL FUND 1,603,607.00 122,411.32 122,411.32 Fund Balance 521,126.86 Total Revenues 44,011.14 44,011.14 Less Total Expenditures 22,411.32 122,411.32 Net Income -78,400.18 -78,400.18 New Fund Balance 442,726.68 8/26/2014 1:31:50 PM Town OfSharpsburg Page 4 ofl 11 Income Statement for Period Ending 7/31/2014 SHARPSBURG COMMUNITY PARK PROJECT Revenues Estimated Account # Account Description Activity this Revenue Revenue 15-399-4400 Period PARTF GRANT FUNDS Year to Date 88,200.00 2,384.57 15-498-4300 PARTF GRANT TRANSFER 87,868.00 51,500.00 0.00 15-498-4301 (LAND) DONATION 51,500.00 60,200.00 0.00 Total Revenues SHARPSBURG COMMUNITY PARK PROJECT 60,200.00 199,900.00 2,384.57 199,568.00 SHARPSBURG COMMUNITY PARK PROJECT Expenditures Account! Account Description Activity Expenditure Approp Amount this Period Date 15-750 Year to Department PARK CONSTRUCTION 15-750-4000 LAND. ACQUISITION 60,200.00 15-750-6700 CONTINGENCY 0.00 60,200.00 1,070.00 15-750-8200 TECHNICAL: SERVICES & FEES 0.00 0.00 10,800,00 15-750-9670 CONSTRUCTION 0.00 9,994.45 127,830.00 0.00 Total Exp.15-750 PARK CONSTRUCTION 126,988.98 199,900.00 Total Expenditures SHARPSBURG COMMUNITY PARK PROJECT 0.00 197,183.43 199,900.00 0.00 197,183.43 Fund Balance 0.00 Total Revenues 2,384.57 199,568.00 Less Total Expenditures 0.00 197,183.43 Net Income 2,384.57 2,384.57 New Fund Balance 2,384.57 8/26/2014 1:31:50 PM Town Of Sharpsburg Page 5 ofll Income Statement for Period Ending 7/31/2014 ELECTRIC FUND Revenues Estimated Account # Account Description Activity this Revenue Revenue Period 30-328-0000 Year to Date INTEREST ON CDS/CHECKING 1,700.00 168.28 30-335-0000 MISCELLANEOUS REVENUE 168.28 50.00 0.00 30-371-0000 ELECTRICAL CHARGES INCOME 0.00 2,450,000.00 232,167.28 30-372-0000 TEMPORARY. SERVICE FEES 232,167.28 0.00 87.50 30-373-0000 CONNECTION FEES 87.50 2,000.00 250.00 30-376-0000 PENALTY FEES 250.00 35,000.00 3,694.57 Total Revenues ELECTRIC FUND 3,694.57 2,488,750.00 236,367.63 236,367.63 ELECTRIC FUND Expenditures Account#! Account Description Activity Expenditure Approp Amount this Period Year to Date Departmient 30-832 ELECTRIC 30-832-0100 BD FEES/TRV; STIPEND 6,750.00 562.50 30-832-01 0 BAD DEBT EXPENSE 562.50 5,000.00 0.00 30-832-0200 ADMINISTRATOR WAGES 0.00 23.000.00 1,701.93 30-832-0201 CLERK WAGES 1,701.93 55,000.00 3,514.59 30-832-0202 FINANCE OFFICER WAGES 3,514.59 24,000.00 1,608.04 30-832-0207 LABOR WAGES 1,608.04 185,000.00 30-832-0208 12,866.28 12,866.28 OVERTIME 15,000.00 461.09 30-832-0209 LONGEVITY PAY 461.09 1,600.00 0.00 30-832-0400 LEGAL AND. ACCOUNTING 0.00 15,000.00 0.00 30-832-0500 FICA TAX: EXPENSE 0.00 24,600.00 1,525.94 30-832-0600 EMPLOYEE INSURANCE 1,525.94 30,000.00 2,852.17 30-832-0601 UNEMPLOYMENT INSURANCE 2,852.17 800.00 0.00 30-832-1100 POSTAGE 0.00 4,200.00 753.50 30-832-1200 TELEPHONE 753.50 3,500.00 198.91 30-832-1600 VEHICLE: MAINTENANCE 198.91 5,000.00 25,00 30-832-3100 GAS AND OIL 25,00 15,000.00 0.00 30-832-3200 OFFICE SUPPLIES 0.00 3,000.00 0.00 30-832-3300 SUPPLIES AND MATERIALS 0.00 30,000.00 1,050.02 30-832-3550 BANK SERVICE CHARGES/FEES 1,050.02 5,000.00 502.43 30-832-3600 UNIFORMS 502.43 5,000.00 80.70 30-832-4500 OUTSIDE ADMIN SERV 80.70 30,000.00 1,457.45 30-832-4800 PURCHASE OF POWER 1,457.45 1,636,200.00 143,458.30 30-832-5300 DUES & SUBSCRIPTIONS 143,458.30 1,500.00 909.00 30-832-5400 GENERAL INSURANCE 909.00 30,000.00 18,998.88 30-832-5600 STORM RELATED EXPENSES 18,998.88 2,500.00 0.00 30-832-5700 MISCELLANEOUS 0.00 1,500.00 160.53 30-832-6000 RETIREMENT 160,53 24,000,00 1,424.77 30-832-6700 CONTINGENCY 1,424.77 11,476.00 0.00 30-832-6900 BUILDING MAINTENANCE 0.00 5,000.00 0.00 30-832-7200 CARINA METER: LEASE 0.00 17,000.00 0.00 30-832-7300 OFFICE EQUIPMENT 0.00 2,500.00 20.00 30-832-7500 TRAVEL. & TRAININC 20.00 2,000.00 0.00 30-832-7695 REIMBURSEMENT GF ADMIN COST 0.00 110,000.00 0.00 30-832-8000 ELECT: SALES TAX 0.00 56,000.00 4,083.84 30-832-8200 OUTSIDE CONTRACTOR: SERV 4,083.84 10,000.00 30-832-8500 CAPITAL OUTLAY EQUIPMENT 0.00 0.00 30,000.00 0.00 30-832-8700 CAPITAL OUTLAY' TRUCK 0.00 25,000.00 0,00 30-832-9500 BONDPRINCIPALINTRI 0.00 13.224.00 0.00 0.00 8/26/2014 1:31:501 PM Town Of Sharpsburg Page 6 ofil ncome Statement for Period Ending 7/31/2014 ELECTRIC FUND Expenditures Activity Expenditure Account# Account Description AppropAmount this Period Year to Date 30-832-9600 SUBSTATION MAINTENANCE 25,000.00 625.00 625.00 Total Exp30-832 ELECTRIC 2,488,750.00 198,840.87 198,840.87 Total Expenditures ELECTRIC FUND 2,488,750.00 198,840.87 198,840.87 Fund Balance 1,977,437.87 Total Revenues 236,367.63 236,367.63 Less Total Expenditures 198,840.87 198,840.87 Net income 37,526.76 37,526.76 New Fund Balance 2,014,964.63 8/26/2014 1:31:50 PM Town Of Sharpsburg Page 70 ofll Income Statement for Period Ending 7/31/2014 WATER & SEWER FUND Revenues Estimated Activity this Account # Account Description Revenue Revenue Period 31-328-0000 Year to Date INTEREST EARNED ON CDS/CHECKING 1,000.00 63.95 31-335-0000 MISCELLANEOUS: REVENUE 63.95 500.00 25.00 31-340-0000 INTEREST ON INVESTMENTS 25.00 5.00 0.00 31-371-0000 CHARGES FOR WATER & SEWER 0.00 1,499,000.00 133,765.46 31-375-0000 CONNECTION FEES 133,765.46 0.00 42.50 31-376-0000 PENALTY FEES 42.50 35,000.00 3,694.40 Total Revenues WATER & SEWER. FUND 3,694,40 1,535,505.00 137,591.31 137,591.31 WATER & SEWER FUND Expenditures Account#! Account Description Activity Expenditure AppropAmomt this Period Year to Date Department 31-832 WATER. AND SEWER 31-832-0100 BD) FEES/TRV: STIPEND 6,750.00 562.50 31-832-0200 ADMINISTRATOR WAGES 562.50 23,000.00 1,701.90 31-832-0201 CLERK WAGES 1,701.90 55,000.00 3,514.58 31-832-0202 FINANCE OFFICER WAGES 3,514.58 23,000.00 1,608.05 31-832-0207 LABOR WAGES 1,608.05 80,000.00 5,634.46 31-832-0208 OVERTIME 5,634.46 10,000.00 644.54 31-832-0209 LONGEVITY PAY 644.54 900.00 0.00 31-832-0400 LEGAL ANDACCOUNTING 0.00 10.000.00 0.00 31-832-0500 FICA TAX EXPENSE 0.00 15,000.00 1,020.39 31-832-0600 EMPLOYEE INSURANCE 1,020.39 20,000.00 31-832-0601 2,088.98 2,088.98 UNEMPLOYMENT INSURANCE 900.00 0.00 31-832-1100 POSTAGE 0.00 4,000.00 753.51 31-832-1200 TELEPHONE 753.51 3,500.00 183.02 31-832-1600 VEHICLE MAINTENANCE 183.02 5,000.00 475.43 31-832-3100 GAS. AND OIL 475.43 9,000,00 0.00 31-832-3200 OFFICE: SUPPLIES 0.00 4,000.00 0.00 31-832-3300 SUPPLIES AND MATERIALS 0.00 35,000.00 601.21 31-832-3400 FUEL OIL. 601.21 3,000.00 0.00 31-832-3550 BANK: SERVICE CHARGES/FEES 0.00 4,000.00 502.42 31-832-3600 UNIFORMS 502.42 3,800.00 88.52 31-832-3800 METER CHANGE OUT PROGRAM 88.52 7,500.00 0.00 31-832-4500 OUTSIDE ADMIN SERV 0.00 22,000.00 1,457.45 31-832-4600 PURCH POWER-BOOSTER 1,457.45 15,000.00 0.00 31-832-4700 PUMP STATIONS MISC 0.00 3,000.00 0.00 31-832-4702 PUMP STATION POWER 0.00 6,000.00 0.00 31-832-4704 PUMP STATION REPAIRS 0.00 6,000.00 0.00 31-832-4810 PURCHASE WATER 0.00 240,000.00 0.00 31-832-4811 PURCHASE SEWER 0.00 500,000.00 0.00 31-832-5100 ENGINEERING FEES 0.00 7,500.00 0.00 31-832-5300 DUES & SUBSCRIPTIONS 0.00 4,500.00 1,284.00 31-832-5400 GENERAL INSURANCE ,284.00 32,000.00 17,768.58 31-832-5700 MISCELLANEOUS 17,768.58 4,000.00 135.04 31-832-5701 Bad Debt Expense 135.04 2,500.00 0.00 31-832-6000 RETIREMENT 0.00 13,200.00 926.42 31-832-6700 CONTINGENCY 926.42 34,955.00 0.00 31-832-6900 BUILDING MAINTENANCE 0.00 4,000.00 0.00 31-832-7300 OFFICE EQUIPMENT 0.00 3,000.00 20.00 31-832-7400 WATER TOWER MAINTENANCE 20.00 15.000.00 0.00 0.00 8/26/2014 1:31:50 PM Town Ofs Sharpsburg Page 8 ofll Income Statement for Period Ending 7/31/2014 WATER & SEWER FUND Expenditures Activity Account# Account Description Expenditure AppropAmount this Period Year to Date 31-832-7450 GENERATOR MAINTENANCE 4,500.00 0.00 31-832-7500 TRAVEL& TRAININC 0.00 4,000.00 330.00 31-832-7695 REIMBURSE GF. ADMIN COST 330.00 110,000.00 0.00 31-832-8000 CAPITAL OUTLAY BOOSTER PUMI 0.00 25,000.00 0.00 31-832-8200 0.00 OUTSIDE CONTRACTOR SERVICES 20,000.00 0.00 31-832-8300 CAPITAL OUTLAY VEHICLE 0.00 0.00 20,000.00 31-832-9000 WATER SAMPLING FEES 20,000.00 6,000.00 150.00 31-832-9500 BONDPRINCIPAL/NIRI 150.00 130,000.00 0.00 0.00 Total Exp31-832 WATER AND SEWER 1,535,505.00 61,451.00 Tofal Expenditures WATER & SEWER FUND 61,451.00 1,535,505.00 61,451,00 61,451.00 Fund Balance 6,649,777.37 Total Revenues 137,591.31 137,591.31 Less Total Expenditures 61,451.00 61,451.00 Net Income 76,140.31 76,140.31 New Fund Balance 6,725,917.68 8/26/2014 1:31:50. PM Town OfSharpsburg Page 9 ofll Income Statement for Period Ending 7/31/2014 PER - REDC GRANT Revenues Estimated Activity this Account # Account Description Revenue Revenue Period Year to 72-301-0100 Date LOCAL CASH MATCH 10,000.00 0.00 0.00 72-310-0000 REDC GRANT 30,000.00 0.00 Total Revenues PER REDC GRANT 0.00 40,000.00 0.00 0.00 PER - REDC GRANT Expenditures Activity Account! Account Description Expenditure Approp Amount this Period Year to Date Department 72-832 REDC GRANT 72-832-0100 ENGINEERING TECH SERV 40,000.00 0.00 0.00 Total Exp.72-832 REDC GRANT 40,000.00 0.00 0.00 Total Expenditures PER REDC GRANT 40,000.00 0.00 0.00 Fund Balance 0.00 Total Revenues 0.00 0.00 Less Total Expenditures 0.00 0.00 Net Income 0.00 0.00 New Fund Balance 0.00 8/26/2014 1:31:51 PM Town Of Sharpsburg Page 10 ofil Income Statement for Period Ending 7/31/2014 WASTEWATER SYSTEM IMPROVEMENT PROJECT Revenues Estimated Activity Account # Account Description this Revenue Revenue Period 80-328-0000 Year to INTEREST Date EARNED 0.00 0.00 80-377-0000 RURAL DEVELOPMENT GRANT 200.60 2,790,000.00 23,765.9) 80-380-0000 TOWN CONTRIBUTION 2,777,976.79 20,000.00 0.00 80-397-0000 RURAL DEVELOPMENT: LOAN 0.00 412,000.00 0.00 80-399-0000 RURAL CENTER GRANT 412,000.00 ,000,000.00 0.00 80-499-0000 TRANSFER FROM WA/SW FUNE 757,537.00 0.00 0,00 Total Revenues WASTEWATER: SYSTEM IMPROVEMENT PROJECT 20,000.00 4,222,000.00 23,765.91 3,967,714.39 WASTEWATER SYSTEM IMPROVEMENT PROJECT Expenditures Account!l Account Description Activity Expenditure AppropAmount this Period Year to Department 80-900 Date WASTEWATER SYSTEM IMPROVEMENT PROJECT 80-900-0400 LEGAL TOWN ATTORNEY 86,200.00 0.00 80-900-0440 INTEREST 86,166.66 15,000.00 0.00 80-900-0450 LEGAL BOND COUNSEL 11,751.58 10,660.00 0.00 80-900-4500 ADMINISTRATIVE 10,629.92 55,000.00 0.00 80-900-5110 BASIC SERVICES 46,891.53 256,766.00 0.00 80-900-5120 INSPECTIONS 244,020.23 215,656.00 0.00 80-900-5140 EA 190,205.27 12,000.00 0.00 80-900-5150 SURVEYMAPPING, 3,600.00 25.000.00 0.00 80-900-5160 I&ISTUDY 10,410.05 20,000.00 0.00 80-900-5170 PUMP STATION MAPPINC 20,000.00 9,000.00 0.00 80-900-5180 ARRA REPORTING 9,000.00 6,000.00 0.00 80-900-6400 EQUIPMENT 6,000.00 416,200.00 0.00 80-900-6700 CONTINGENCY 334,599.94 109,305.00 0.00 80-900-9620 CONTRACTI 0.00 1,601,003.00 13,659.58 80-900-9650 CONTRACT2 1,533,758.65 1,160,066.00 0.00 80-900-9680 CONTRACT3 1,160,065.09 196,584.00 0.00 80-900-9699 CONSTRUCTION - MISCELLANEOUS 196,584.00 27,560.00 0.00 Total Exp.80-900 WASTEWATER: SYSTEM IM 93,925,14 4,222,000.00 13,659.58 Total Expenditures WASTEWATER: SYSTEM IMPROVEMENT PROJECT 3,957,608.06 4,222,000.00 13,659.58 3,957,608.06 Fund Balance 0.00 Total Revenues 23,765.91 3,967,714.39 Less Total Expenditures 13,659.58 3,957,608.06 Net income 10,106.33 10,106.33 New Fund Balance 10,106.33 8/26/2014 1:31:51 PM Town Of Sharpsburg Page H ofll Income Statement for Period Ending 7/31/2014 Grand Totals: Fund Balance 9,148,342.10 Total Revenues 444,120.56 4,585,252.47 Less Total Expenditures 396,362.77 4,537,494.68 Net Income 47,757.79 47,757.79 New Fund Balance 9,196,099.89 NCDENR North Carolina Department of Environment and Natural Resources Pat McCrory John E. Skvarla, II Governor Secretary August 1, 2014 Ms. Lenessa Hawkins Town of Sharpsburg POI Box 1759 Sharpsburg, North Carolina 27878 RE: Close Out of Sharpsburg Town Park Project PARTF # 2012-686/DENR # 4469 Dear Ms. Hawkins: The N.C. Department of Environment and Natural Resources (DENR) has reviewed the town's accounting documentation for the PARTF-assisted development project at Sharpsburg Town Park and found adequate eligible project costs to match the PARTF grant and the project was completed in accordance with the project agreement. Therefore, DENR has officially closed out the town's PARTF acquisition and development project. In compliance with the town's PARTF agreement (contract), the town is required to operate and maintain the PARTF-assisted facilities for at least 25 years for public use and to use the land in perpetuity of public recreation use only. Please keep a copy of all accounting records for at least 5 years in case of a field audit by the State Auditor's Office. On July 15th, we requested for DENR Controllers Office to issue a 2nd/Final reimbursement to the town for $ 13,672. Since the project has been successfully completed, the PARTE office will request for DENR to unencumber the town' S remaining PARTF balance of $332. If you have any questions, please contact Steve Moler, your regional RRS consultant at (252) 948- 3888. We look forward to assisting the city in meeting future parks and recreation needs. Sincerely, Gh CPate Johy C. Poole, Grants Program Manager cc: Steve Moler, RRS Traci Rains Tammy Dodd 1615 Mail Service Cenler, Raleigh, North Carolina 27699-1615 NORTH CAROLIA STATE PARKS Phone: 919-707-3001lmiemet. www.ncpaks.gov Natually Wondenyub AnEqual Opponunily MMimative: Acion Empoyar Made Mp parity reayckd psper