ORPOR ATED KB "Tri-County Hospitality" MAYOR AND BOARD OF COMMISSIONERS MAYOR RANDY WEAVER MAURICE GARRETT RAYMOND MOORE RANDALL COLLIE LINDA VIRGIL WILBUR ETHERIDGE ADMINISTRATION ELTON DANIELS, TOWN MANAGER TRACY SULLIVAN, TOWN CLERK BRIAN PRIDGEN, TOWN ATTORNEY LENESSA HAWKINS, FINANCE OFFICER JOEY T. PETWAY, CHIEF OF POLICE ROBERT SMITH, UTILITY DIRECTOR October 7, 2014 6:30PM Town of Sharpsburg, North Carolina Board of Commissioners AGENDA I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE Mayor Randy Weaver will lead the Commissioners and those in attendance in reciting the Pledge of Allegiance to the Flag. "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all." IV. ROLL CALL V. RECOGNITION VI. PRESENTATIONS Kevin O'Donnell = Nova Energy Consultants VII. PETITIONS AND COMMUNICATIONS Ifa any citizen wishes to address the Town of Sharpsburg Board of Commissioners during the Petitions and Communications segment of the meeting, they may do SO by signing up prior to the beginning of the meeting. The Town Clerk shall provide the sign-up sheet, which lists the name and address. It should be noted that comments shall be limited to three (3) minutes and Board reserves the right not to act on requests first presented this evening. VIII. CONSENT AGENDA & REGULAR AGENDA The Board may by majority vote add items to or subtract items from both the proposed consent and regular agenda. As of this writing, the manager understands that the presented consent agenda items are routine and therefore concurs with adopting the presented consent agenda. 2 Town of Sharpsburg, North Carolina Board of Commissioners 1. Approval of: a. September 2, 2014 Regular Meeting Minutes IX. NEW BUSINESS a. Consideration by the Board to accept the Purchasing Committees recommendation for the purchase of a pole truck. b. Consideration by the Board to accept the recommendation for local match funds to purchase a pole truck. C. Consideration by the Board to add Mayor Randy Weaver as a cosigner for Town disbursements. X. TOWN MANAGER & DEPARTMENTAL REPORTS XI. CLOSED SESSION Closed session pursuant to N.C.G.S. 143-318 (a) (6) to discuss a personnel matter. XII. ADJOURNMENT SPECIAL NOTICE: Anyone who needs an interpreter or special accommodations to participate in the meeting should notify the Town Clerk, Tracy Sullivan at 252-446-9441 ext.221 at least forty-eight (48) hours prior to the meeting. (Americans with Disabilities Act (ADA) 1991.) "The Town of Sharpsburg is an equal opportunity provider and employer." To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W. Stop 9410, Washington, DC 20250-9410 or call (800)795-3272 (voice) or (202)720-6382. 3 5 MINUTES OF THE REGULAR MEETING OF THE SHARPSBURG BOARD OF COMMISSIONERS September 2, 2014 6:30 PM Mayor Weaver called the meeting to order at 7:13pm due to the lack of a quorum. BOARD MEMBERS PRESENT Mayor Randy Weaver, Mayor Pro-Tem Garrett, Commissioner Moore, and Commissioner Virgil. Town Manager, Elton Daniels and Brian Pridgen, Town Attorney were also present. PRESENTATIONS Brian Eatmon, Master Meter gave a presentation ofThe Octave Water Management System. APPROVAL OF THE CONSENT & REGULAR AGENDA Commissioner Garrett made the motion to approve the Consent Agenda and Regular Agenda. Commissioner Virgil seconded the motion. The motion carried. The Consent Agenda items were as follows: August 5, 2014 Regular Meeting Minutes Appointment of David Parker Jr. to the Parks and Recreation Committee NEW BUSINESS Commissioner Garrett made a motion to allow Commissioner Virgil to make contact with someone in reference to the possibility of converting 601 Queen Street into a library. Commissioner Virgil seconded the motion. The motion carried. Commissioner Garrett made a motion to amend the agenda to add consideration to purchase body cameras for the police department and the creation of a new lieutenant position in the police department. Commissioner Virgil seconded the motion. The motion carried. Commissioner Garrett made a motion to approve the purchase of ten (10) body cameras for the police department. Commissioner Moore seconded the motion. The motion carried. Commissioner Garrett made a motion to add a lieutenant position to allow promotion within the Police Department ifthe Budget allows and at the behest ofChief Petway. Commissioner Virgil seconded the motion. The motion carried. TOWN MANAGER REPORT Elton Daniels, Town Manager read his report. (Report Attached) CITIZEN PETITIONS AND COMPLAINTS None ADJOURNMENT Commissioner Garrett made a motion to adjourn. Commissioner Virgil seconded the motion. The motion carried. Date Approved Mayor Town Clerk 2 Elton Daniels, Town Manager Manager's Report 10/3/14 1. Employee oft the Month! Congratulations to Michelle Cobb, Finance Specialist, for being nominated as employee of the month. Michelle has served the Town for 6 months. She is very professional and dependable. Michelle has demonstrated a positive "can-do" approach to her work. It's clear that she has assumed a comfortable working role with the administration, citizens and other employees. 2. Cool Weather Tips As the weather cools, we'll all start turning up the heat. Because heating systems can start fires if not used and maintained properly, we have tips to help keep: you safe. Check baseboard heaters often to remove objects that have fallen on top or nearby. Never leave portable heaters unattended, as they heat up rapidly and can easily ignite items close by. Ifyou are using a fireplace or wood stove to heat your home, keep the door or fire screen shut to protect your. home from sparks. Have your chimney inspected and serviced before each heating season. Regularly change the batteries in your smoke alarms. 3. School is backi in session As students head back to school, Sharpsburg Police are reminding motorists to pay special attention to speed limits in school zones. Allow for additional travel time to adjust for a heavier-than-norma traffic flow. Be on the alert for pedestrians in the street. When sharing the road with buses, leave extra room between your car and the bus. Stop ifyou are behind a bus when the crossing arm is extended and when facing thel bus on a street without a median. Remember patient drivers are safer drivers. 4. Manager Transition Plan Manager's last working day will be November 19th, 2014. Currently the manager is closing out ongoing projects and or delegating project task. All Town Propertyi i.e. keys, computer, etc., will be returned to the Town Clerk. Manager is fully committed to assisting the Town with the upcoming administrative transition in any way possible. Briefly: Reminder that next month's Board meeting will be Thursday, November 6th, 2014 (Due to Election Day November 4th). NCLM Annual Conference Manager will be representing the Town at the NCLM Annual Conference October, 11th-14th, Greensboro, N.C.) 1 Manager's Report Town of Sharpsburg FINANCE DEPARTMENT MONTHLY FINANCIAL REPORT ORPORATED e TO: The Honorable Mayor Randy Weaver and the Town of Sharpsburg Board of Commissioners Town Manager Elton Daniels FROM: Lenessa E. Hawkins, CGFO - Finance Officers DATE: September 18, 2014 SUBJECT: Financial Report We are pleased to provide the attached analysis and financial summary report for August 2014 for the following funds: 10 General Fund 30 Electric Fund 31 Water and Sewer Fund. The nformation provided. is un-audited and therefore subject to change. As you are aware, there are several adjustments to be posted at year end and throughout the audit process. Those are yet to be made and will change these preliminary numbers. The USDA grant/loan package is included for your review and approval to proceed with applying for funds to finance a pole truck for the Electric Department. Flowers and Stanley auditors were on site September 9 and 11th. Draft may be available by October Business Meeting. We continue on closing out the Wastewater System Improvement Project and related fund. We welcome any questions you may have. haMansesharslugnscon 9.18.2014 Town of Sharpsburg FINANCE August 2014 General Fund Revenue Budget $ 1,617,422 Year To Date $ 106,950 7% 2 a Year To Date R Budget 1 $- $500,000 $1,000,000 $1,500,000 $2,000,000 Expenditures Budget YTD $ 126,700 Governing Body 35,667 28% 216,570 Administrative 30,260 14% 624,197 Police 90,291 14% 54,350 Fire 13,588 25% 17,500 Parks and Recreation 190 1% 578,105 Streets/Sanitation 41,727 7% 1,617,422 211,723 13% B Governing Body 190 Administrative R Police I Fire B Parks and Recreation B Streets/Sanitation YTD Revenues Over (Under) Expenditures (104,773.01) 9.18.2014 Town of Sharpsburg FINANCE August 2014 Electric Fund Revenue Budget 2,488,750 Year To Date 401,014 16% 2 E Year To Date B 4 a Budget 1 1,000,000 2,000,000 3,000,000 Expenditures Budget YTD $ 389,150 Salaries & Employee Benefits 52,511 13% 30,000 Supplies 2,610 9% 1,636,200 Power Purchases 271,327 17% 420,176 Other Operating Expenses 39,957 10% 13,224 Debt Service 0% 2,488,750 366,405 15% K Salaries & Employee Benefits 2,610 B Supplies le Power Purchases 271,327 B Other Operating Expenses & Debt Service YTD Revenues Over (Under) Expenditures 34,609.32 9.18.2014 Town of Sharpsburg FINANCE August 2014 Water & Sewer Fund Revenue Budget 1,535,505 Vear To Date 254,730 17% 2 BI Year To Date 1 B Budget - a AAX A S 500,000 1,000,000 1,500,000 2,000,000 Expenditures Budget YTD $ 247,750 Salaries & Employee Benefits 34,750 14% 35,000 Supplies 5,733 16% 740,000 Purchased Water/Serviced Sewer 56,209 8% 382,755 Other Operating Expenses 50,397 13% 130,000 Debt Service 0% 1,535,505 147,088 10% w Salaries & Employee Benefits D Supplies Purchased Water/Serviced 5,733 Sewer B Other Operating Expenses 56,209 Debt Service YTD Revenues Over (Under) Expenditures 107,641.84 9/19/2014: 2:41:45 PM Town Of Sharpsburg Page 1 of12 Income Statement for Period Ending 8/31/2014 GENERAL FUND Revenues Estimated Account # Account Description Activity this Revenue Revenue Period 10-301-2008 Year to Date 2008 TAXES 0.00 6.00 10-301-2009 2009 TAXES 6.00 0.00 32.48 10-301-2011 2011 TAXES 32.48 0.00 3.91 10-301-2012 20121 TAXES 3.91 0.00 402.26 10-301-2013 2013 TAXES 402.26 10,000.00 4,937.77 10-301-2014 20141 TAXES 4,937.77 422,745.00 0.00 10-317-0000 INTEREST & PENALTIES ON" TAXES 12.58 5,500.00 622.29 10-319-0000 TOWN VEHICLE TAX 622.29 5,500.00 605.56 10-325-0000 BUSINESS! LICENSE 605.56 6,575.00 326.30 10-328-0000 INTEREST ON CHK ACCT 1,124.00 1,100.00 84.81 10-332-0000 COURT COSTS, FACILITY: FEE 189.14 400.00 45.00 10-334-0000 BLDG INSP FEES & PERMITS 76.50 1,200.00 100,00 10-335-0000 MISCELLANEOUS REVENUE 300.00 4,000.00 2,065.00 10-337-0000 UTILITY FRANCHISE TAX 2,933.25 89,860.00 0.00 10-340-0000 SOLID WASTE DISPOSAL TAX 0.00 1,560.00 281.36 10-341-0000 BEER & WINE TAX 281.36 9,135.00 0.00 10-343-0000 POWELL BILL. ALLOCATION 0.00 59,101.00 0.00 10-345-0000 LOCAL OPTION SALES TAX 0.00 283,815.00 24,256.21 10-347-0000 ABC PROFITS 43,728.99 7,000.00 450.00 10-348-0000 GARBAGE COLLECTION 450.00 190,000.00 16,040.00 10-349-0000 RECYCLING FEE COLLECTIONS 32,140.00 77,200.00 6,368.75 10-351-0000 MOTOR VEHICLE TAX 12,792.75 0.00 6,310.92 10-356-0000 ATTACHMENT FEES 6,310.92 7,420.00 0.00 10-362-0000 RENTS AND ROYALTIES 0.00 8,400.00 0.00 10-376-0000 PENALTIES 0.00 16,000.00 0.00 10-397-2000 APPROPI UNDESIGNATED: FUNDI BAL 0.00 190,911.00 0.00 10-397-3000 APPROPRIATION: FROM UTILITY 0.00 110,000.00 0.00 10-397-6000 APPROPRIATION FROM WATER/SEWEF 0.00 110,000.00 0.00 Total Revenues GENERAL FUND 0.00 1,617,422.00 62,938.62 106,949.76 GENERAL FUND Expenditures Account# Activity Expenditure Account Description Approp Amount this Period Year to Date Department 10-410 GOVERNING BODY 10-410-0100 BDI FEES/TRV STIPEND 13,500.00 1,125.00 10-410-0200 BADI DEBTI EXPENSE 2,250.00 1,500.00 0.00 10-410-0300 TAX COLLECTION FEES 0.00 8,500.00 266.63 10-410-0400 LEGAL, AND ACCOUNTING 266.63 5,000.00 0.00 10-410-0401 CODIFICATION OF THE TOWN CODE 0.00 5,000.00 0.00 10-410-0500 FICA TAXI EXPENSE 0.00 1,200.00 86.08 10-410-1201 COMPUTER EQUIPMENT 172.16 500.00 0.00 10-410-1250 WEBSITE 0.00 5,000.00 0.00 10-410-4500 OUTSIDE ADMIN SERV 0.00 30,000.00 1,415.92 10-410-5400 GENERAL INSURANCE 2,199.64 40,000.00 0.00 10-410-5700 MISCELLANEOUS 30,421.63 ,500.00 116.00 10-410-5900 Non Profit Funding 232.00 2,500.00 0.00 10-410-7500 TRAVEL & TRAINING 0.00 4,000.00 125.00 10-410-7550 BOARD RETREAT 125.00 3,500.00 0.00 10-410-8500 CAPITAL OUTLAY-TOWNI HALI 0.00 5,000.00 0.00 0.00 9/19/2014 2:41:45 PM Town Ofs Sharpsburg Page 2 of 12 Income Statement for Period Ending 8/31/2014 GENERAL FUND Expenditures Activity Expenditure Account! Account Description Appropmount this Period Year to Date Total Exp.10-410 GOVERNING BODY 126,700.00 3,134.63 35,667.06 Department 10-420 ADMINISTRATIVE 10-420-0200 ADMINISTRATOR WAGES 45,000.00 3,403.85 6,807.69 10-420-0201 CLERK WAGES 37,000.00 2,432,27 4,864.54 10-420-0202 FINANCE OFFICER WAGES 25,000.00 1,731.75 3,463.50 10-420-0209 LONGEVITY PAY 750.00 0.00 0.00 10-420-0500 FICA TAXI EXPENSE 8,500.00 577.06 1,154.12 10-420-0600 EMPLOYEE INSURANCE 10,000.00 787.22 1,595.44 10-420-0601 UNEMPLOYMENT INSURAN 1,300.00 102.75 102.75 10-420-1100 POSTAGE 1,500.00 0.00 235.75 10-420-1200 TELEPHONE 2,000.00 133.22 210.62 10-420-3200 OFFICE SUPPLIES 5,500.00 622.77 1,021.05 10-420-3400 FUEL OIL 2,000.00 50.11 50.11 10-420-3550 BANK SERVICE CHARGES/FEES 4,000.00 121.77 372.98 10-420-5300 DUES & SUBSCRIPTIONS 3,500.00 132.00 2,328.00 10-420-5700 MISCELLANEOUS 1,500.00 44.00 92.60 10-420-6000 RETIREMENT 10,000.00 535.04 1,070.08 10-420-6700 CONTINGENCY 5,000.00 0.00 0.00 0-420-6800 PLANNING 25,000.00 0.00 0.00 10-420-6900 BUILDING MAINTENANCE 3,000.00 68.00 118.00 10-420-7000 ECONOMIC & COMMUNITY DEVELOPMENT 10,000.00 0.00 1,620.00 10-420-7150 MANAGER CAR. ALLOWANCE 5,520.00 400.00 800.00 10-420-7200 COMPUTER EQUIP ,500.00 0.00 0.00 10-420-7300 OFFICE EQUIPMENT 1,000.00 74.30 94.30 10-420-7500 TRAVEL: & TRAINING 8,000.00 3,588.28 4,258.74 Total Exp.10-420 ADMINISTRATIVE 216,570.00 14,804.39 30,260.27 Department 10-510 POLICE 10-510-0203 POLICE WAGES 345,000.00 18,969.59 10-510-0204 38,972.70 SECRETARY WAGES 12,000.00 0.00 10-510-0205 AUXILIARY WAGES 0.00 3,000.00 0,00 10-510-0208 OVERTIME 0.00 25,000.00 2,751.51 10-510-0500 FICA TAXI EXPENSE 5,620.90 29,450.00 1,563.35 10-510-0600 EMPLOYEE INSURANCE 3,214.79 47,800.00 3,485.97 10-510-0601 UNEMPLOYMENT INSURANCE 7,363.94 25,000.00 726.72 10-510-1200 TELEPHONE 726.72 4,000.00 185.58 10-510-1600 VEHICLE MAINTENANCE 276.58 5,000.00 1,164.16 10-510-3100 GAS AND OIL 3,648.05 26,500.00 2,403.21 10-510-3300 SUPPLIES ANDI MATERIALS 2,403.21 4,000.00 433,12 10-510-3400 FUEL OIL 433.12 850.00 0.00 I0-510-5200 UNIFORMS 0.00 4,000.00 156.55 10-510-5400 FIREARMS 156.55 1,000.00 0.00 10-510-5700 MISCELLANEOUS 0.00 3,750.00 177.00 10-510-5800 RECRUITMENT 275.00 2,000.00 500.00 10-510-6000 RETIREMENT 500.00 47,780.00 2,574.96 10-510-6400 EQUIPMENT 5,232.52 3,000.00 10-510-6600 COMPUTER 0.00 0.00 5,000.00 69.95 10-510-6700 CONTINGENCY 451.90 2,500.00 0.00 10-510-6900 BUILDING MAINTENANCE 0.00 2,500.00 10-510-7500 TRAVEL & TRAINING 1,073.00 1,098.00 2,500.00 10-510-7600 SPECIAL WORKS PROJ 0.00 175.00 2,000.00 10-510-8001 CAPITAL OUTLAY- POLICI 0.00 0.00 13,815.00 0.00 12,990.03 9/19/2014 2:41:45. PM Town OfSharpsburg Page 3 of12 Income Statement for Period Ending 8/31/2014 GENERAL FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date 10-510-9500 PRINCIPAL & INTEREST 6,752.00 6,752.00 6,752.00 Total Exp10-510 POLICE 624,197.00 42,986.67 90,291.01 Department 10-530 FIRE 10-530-8020 ALLOCATION FIRE DEPT 54,350.00 0.00 13,587.50 Total Exp.10-530 FIRE 54,350.00 0.00 13,587.50 Department 10-540 PARKS & RECREATION 10-540-1400 CHRISTMAS COMMITTEE 2,000.00 0.00 0.00 10-540-1500 MATERIALS & REPAIRS 3,000.00 89.62 89.62 10-540-2000 IMPROVEMENTS BEASLEY PARK 4,000.00 0.00 0.00 10-540-2200 SUMMER/FALL ACTIVITIES 3,500.00 100.00 100.00 10-540-3000 SHARPSBURG COMMUNITY PARK 5,000.00 0.00 0.00 Total Exp.10-540 PARKS & RECREATION 17,500.00 189.62 189.62 Department 10-560 STREEISSANITATION 10-560-0207 LABOR WAGES 110,000.00 7,023.60 14,695.87 10-560-0208 OVERTIME 5,000.00 308.46 674.00 10-560-0209 LONGEVITY PAY 500.00 0.00 0.00 10-560-0500 FICA TAX EXPENSE 8,500.00 545,40 1,144.81 10-560-0600 EMPLOYEE INSURANCE 20,000.00 1,564.19 10-560-0601 3,215.88 UNEMPLOYMENT INSURANCE 500.00 266.84 266.84 10-560-1200 TELEPHONE 1,500.00 144.44 233.06 10-560-1600 VEHICLE MAINTENANCE 5,000.00 877.15 877.15 10-560-3100 GAS. ANDOIL 10,000.00 1,150.24 1,150.24 10-560-3300 SUPPLIES.CLOTHS.MAT 8,000.00 589.26 589.26 10-560-3500 STREET REPAIR-POWELL BILL 178,180.00 0.00 0.00 10-560-3501 MOORE: STI RRI PROJECT 1,925.00 0.00 1,924.00 10-560-3600 UNIFORMS 3,500.00 244.66 302.20 10-560-4900 GARBAGE: DISP/RECY 130,000.00 10,641.44 10,641.44 10-560-5000 RECYCLING 40,000.00 2,926.30 2,926.30 10-560-5600 STORM RELATED EXPENSES 3,000.00 0.00 0.00 10-560-5700 MISCELLANEOUS 1,500.00 103.83 207.66 10-560-6000 RETIREMENT 9,000.00 518.40 1,086.67 10-560-6700 CONTINGENCY 1,500.00 0.00 0.00 10-560-6800 MOSQUITO CONTROL 5,000.00 1,041.93 1,041.93 10-560-7500 TRAVEL & TRAINING 1,500.00 0.00 0.00 10-560-7600 LAND! FILL FEES 1,000.00 0.00 0.00 10-560-7700 YARD WASTE. DISPOSAL 3,500.00 250.00 750.00 10-560-8200 OUTSIDE CONTRACTOR SERVICES 2,000.00 0.00 0.00 10-560-8250 STREET SWEEPING CONTRACT 10,000.00 0.00 0.00 10-560-8700 CAP OUTLAY-TRUCK 17,500.00 0.00 0.00 Total Exp.10-560 STREETSSANTTATION 578,105.00 28,196.14 41,727.31 Total Expenditures GENERAL: FUND 1,617,422.00 89,311.45 211,722.77 9/19/2014 2:41:45 PM Town Of Sharpsburg Page 4 of12 Income Statement for Period Ending 8/31/2014 GENERAL FUND Expenditures Activity Expenditure Account# Account Description Approp.Amount this Period Yearto Date Fund Balance 521,126.86 Total Revenues 62,938.62 106,949.76 Less Total Expenditures 89,311.45 211,722.77 Net Income -26,372.83 -104,773.01 New Fund Balance 416,353.85 9/19/2014 2:41:46 PM Town Of Sharpsburg Page 6 of1 12 Income Statement for Period Ending 8/31/2014 ELECTRIC FUND Revenues Estimated Activity this Revenue Account # Account Description Revenue Period Year to Date 30-328-0000 INTEREST ON CD'S/CHECKING 1,700.00 176.77 345.05 30-335-0000 MISCELLANEOUS REVENUE 50.00 0.00 0.00 30-371-0000 ELECTRICAL CHARGES INCOME 2,450,000.00 158,735.57 390,902.85 30-372-0000 TEMPORARY SERVICE FEES 0.00 12.50 100.00 30-373-0000 CONNECTION: FEES 2,000.00 320.00 570.00 30-376-0000 PENALTY FEES 35,000.00 5,401.88 Total 9,096.45 Revenues ELECTRIC FUND 2,488,750.00 164,646.72 401,014.35 ELECTRIC FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date Department 30-832 ELECTRIC 30-832-0100 BDI FEES/TRV STIPEND 6,750.00 562.50 30-832-0110 1,125.00 BAD! DEBT) EXPENSE 5,000.00 0.00 0.00 30-832-0200 ADMINISTRATOR WAGES 23,000.00 1,701.93 3,403.86 30-832-0201 CLERK WAGES 55,000.00 3,514.58 7,029.17 30-832-0202 FINANCE OFFICER WAGES 24,000.00 1,608.04 3,216.08 30-832-0207 LABOR WAGES 185,000.00 11,825.99 24,692.27 30-832-0208 OVERTIME 15,000.00 818.97 1,280.06 30-832-0209 LONGEVITY PAY 1,600.00 0.00 0.00 30-832-0400 LEGAL AND. ACCOUNTING 15,000.00 0.00 0.00 30-832-0500 FICA TAX EXPENSE 24,000.00 1,473.73 2,999.67 30-832-0600 EMPLOYEE INSURANCE 30,000.00 2,656.17 30-832-0601 5,508.34 UNEMPLOYMENT INSURANCE 800,00 454.82 454.82 30-832-1100 POSTAGE 4,200.00 0.00 753.50 30-832-1200 TELEPHONE 3,500.00 662.72 861.63 30-832-1600 VEHICLE MAINTENANCE 5,000.00 1,154.30 1,179.30 30-832-3100 GAS AND OIL 15,000.00 1,731.47 1,731.47 30-832-3200 OFFICESUPPLIES 3,000.00 364.47 364.47 30-832-3300 SUPPLIES. ANDI MATERIALS 30,000.00 1,559.91 2,609.93 30-832-3550 BANK SERVICE CHARGES/FEES 5,000.00 547.99 1,050.42 30-832-3600 UNIFORMS 5,000.00 360.76 441.46 30-832-4500 OUTSIDE ADMIN SERV 30,000.00 1,336.91 2,794.36 30-832-4800 PURCHASE OF POWER 1,636,200.00 127,868.94 30-832-5300 271,327.24 DUES & SUBSCRIPTIONS 1,500.00 0.00 909.00 30-832-5400 GENERAL: INSURANCE 30,000.00 0.00 18,998.88 30-832-5600 STORM RELATED EXPENSES 2,500.00 0.00 0.00 30-832-5700 MISCELLANEOUS 1,500.00 151,33 311.86 30-832-6000 RETIREMENT 24,000.00 1,376.54 30-832-6700 2,801.31 CONTINGENCY 11,476.00 0.00 30-832-6900 0.00 BUILDING MAINTENANCE 5,000.00 0.00 30-832-7200 0.00 CARINA METER LEASE 17,000.00 0.00 0.00 30-832-7300 OFFICE EQUIPMENT 2,500.00 74.30 94.30 30-832-7500 TRAVEL & TRAINING 2,000.00 0.00 0.00 30-832-7695 REIMBURSEMENT GF ADMIN COST 110,000.00 0.00 0.00 30-832-8000 ELECT SALES TAX 56,000.00 5,132.79 30-832-8200 9,216.63 OUTSIDE CONTRACTOR SERV 10,000.00 0.00 0.00 30-832-8500 CAPITAL OUTLAY EQUIPMEN1 30,000.00 0.00 30-832-8700 0.00 CAPITAL OUTLAY TRUCK 25,000.00 0.00 0.00 30-832-9500 BONDPRINCIPAL/INTRI 13,224.00 0.00 0.00 9/19/2014 2:41:46 PM Town Of Sharpsburg Page 7 of12 Income Statement for Period Ending 8/31/2014 ELECTRIC FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date 30-832-9600 SUBSTATION MAINTENANCE 25,000.00 625.00 1,250.00 Total Exp30-832 ELECTRIC 2,488,750.00 167,564.16 366,405.03 Total Expenditures ELECTRIC FUND 2,488,750.00 167,564.16 366,405.03 Fund Balance 1,977,437.87 Total Revenues 164,646.72 401,014.35 Less Total Expenditures 167,564.16 366,405.03 Net Income -2,917.44 34,609.32 New Fund Balance 2,012,047.19 9/19/2014 2:41:46 PM Town Of Sharpsburg Page 8 of12 Income Statement for Period Ending 8/31/2014 WATER & SEWER FUND Revenues Estimated Activity this Revenue Account # Account Description Revenue Period Year to 31-328-0000 Date INTEREST: EARNED ON CDS/CHECKING 1,000.00 78.02 141.97 31-335-0000 MISCELLANEOUS REVENUE 500.00 0.00 25.00 31-340-0000 INTEREST ON INVESTMENTS 5.00 0.75 31-365-0000 FUNDI BALANCE. APPROPRIATEL 0.75 20,000.00 0.00 0.00 31-371-0000 CHARGES FOR WATER & SEWER 1,499,000.00 111,606.10 31-375-0000 245,371.56 CONNECTION FEES 0.00 52.50 31-376-0000 PENALTY FEES 95.00 35,000.00 5,401.63 Total Revenues WATER & SEWER: FUND 9,096.03 1,555,505.00 117,139.00 254,730.31 WATER & SEWER FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date Department 31-832 WATER AND SEWER 31-832-0100 BDI FEES/TRV: STIPEND 6,750.00 562.50 31-832-0200 ADMINISTRATOR WAGES 1,125.00 23,000.00 1,701.90 31-832-0201 3,403.80 CLERK WAGES 55,000.00 3,514.60 31-832-0202 FINANCE OFFICER WAGES 7,029.18 23,000.00 1,608.05 3,216.10 31-832-0207 LABOR WAGES 80,000.00 5,078.62 31-832-0208 OVERTIME 10,713.08 10,000.00 501.79 31-832-0209 LONGEVITY PAY 1,146.33 900.00 0.00 31-832-0400 0.00 LEGAL. AND ACCOUNTING 10,000.00 0.00 31-832-0500 0.00 FICA TAXI EXPENSE 15,000.00 966.96 31-832-0600 EMPLOYEE INSURANCE 1,987.35 20,000.00 1,910.48 31-832-0601 UNEMPLOYMENT INSURANCE 3,999.46 900.00 326.37 326.37 31-832-1100 POSTAGE 4,000.00 0.00 753.51 31-832-1200 TELEPHONE 3,500.00 238.85 421,87 31-832-1600 VEHICLE. MAINTENANCE 5,000.00 714.51 31-832-3100 GAS AND OIL 1,189.94 9,000.00 762.38 762.38 31-832-3200 OFFICE SUPPLIES 4,000.00 389.53 31-832-3300 SUPPLIES AND MATERIALS 389.53 35,000.00 5,131.31 31-832-3400 FUEL OIL 5,732.52 3,000.00 0.00 31-832-3550 BANK SERVICE CHARGES/FEES 0.00 4,000.00 547.99 31-832-3600 UNIFORMS 1,050.41 3,800.00 387.57 31-832-3800 METER CHANGE OUT PROGRAM 476.09 7,500.00 0.00 31-832-4500 OUTSIDE. ADMIN SERV 0.00 22,000.00 1,214.54 31-832-4600 PURCH POWER-BOOSTER 2,671.99 15,000.00 1,254.90 31-832-4700 PUMP STATIONS MISC 1,254.90 3,000.00 38.46 31-832-4702 PUMP STATION POWER 38.46 6,000.00 308.73 31-832-4704 PUMP: STATION REPAIRS 308.73 6,000.00 0.00 31-832-4810 PURCHASE WATER 0.00 240,000.00 16,657.50 31-832-4811 PURCHASE SEWER 16,657.50 500,000.00 39,551.22 31-832-5100 ENGINEERING FEES 39,551.22 7,500.00 0.00 31-832-5300 DUES & SUBSCRIPTIONS 0.00 4,500,00 0.00 31-832-5400 GENERALI INSURANCE 1,284.00 32,000.00 0.00 31-832-5700 MISCELLANEOUS 17,768.58 4,000.00 435.84 31-832-5701 Bad) Debt Expense 570.88 2,500.00 0.00 31-832-6000 RETIREMENT 0.00 13,200.00 876.99 31-832-6700 CONTINGENCY 1,803.41 34,955.00 0.00 31-832-6900 BUILDING MAINTENANCE 0.00 4,000.00 0.00 31-832-7300 OFFICE EQUIPMENT 0.00 3,000.00 74.30 94.30 9/19/2014 2:41:46. PM Town OfSharpsburg Page 9 of 12 Income Statement for Period Ending 8/31/2014 WATER & SEWER FUND Expenditures Activity Expenditure Account# Account Description Approp Amount this Period Year to Date 31-832-7400 WATER TOWER MAINTENANCE 15,000.00 0.00 0.00 31-832-7450 GENERATOR MAINTENANCE 4,500.00 0.00 0.00 31-832-7500 TRAVEL & TRAINING 4,000.00 313.58 643.58 31-832-7695 REIMBURSE GF ADMIN COST 110,000.00 0.00 0.00 31-832-8000 CAPITAL OUTLAY BOOSTER PUME 25,000.00 0.00 0.00 31-832-8200 OUTSIDE CONTRACTOR SERVICES 20,000.00 0.00 0.00 31-832-8300 CAPITAL OUTLAY VEHICLE 20,000.00 0.00 20,000.00 31-832-9000 WATER SAMPLING. FEES 6,000.00 568.00 718.00 31-832-9500 BONDPRINCIPAL/NIRI 130,000.00 0.00 0.00 Total Exp31-832 WATER AND SEWER 1,555,505.00 85,637.47 147,088.47 Total Expenditures WATER & SEWER FUND 1,555,505.00 85,637.47 147,088.47 Fund Balance 6,649,777.37 Total Revenues 117,139.00 254,730.31 Less Total Expenditures 85,637.47 147,088.47 Net Income 31,501.53 107,641.84 New Fund Balance 6,757,419.21