LOWN On EST. 1872 PeM uvIsy AGENDA for April 7,2025 AGENDA Farmville Board of Commissioners April 7, 2025 5:30 pm A) Call to Order - Mayor Moore B) Invocation C) Pledge of Allegiance to the Flag D) Citizen Presentations E) Town Manager Comments F) Financial Report G) Changes/Additions/Deletions to Agenda H) Special Presentations 1. Proclamation Declaring April as National Poetry Month in Farmville - Mayor Moore 2. Proclamation Celebrating the 50th Anniversary of Pitt County Council on Aging - Mayor Moore I) Items For Consent 3. Approval ofMinutes - February 24, 2025 (Retreat Session 1) - February 24, 2025 (Closed Session) - February 25, 2025 (Retreat Session 2) - February 25, 2025 (Closed Session) - March 3, 2025 (Regular Session) J) Items For Discussion / Decision 4. Consideration of Amendments to the Policy for Naming Streets and Public Facilities 5. Report on Proposed Fire Department Project 6. Reschedule Regular July Board of Commissioners Meeting to June 23, 2025 7. Reschedule Regular September Board of Commissioners Meeting to August 25, 2025 K) Citizen Comments L) Adjournment WN Budget Report a Farmville, NC Account Summary EST: 1372 For Fiscal: 2024/2025 Period Ending: 04/30/2025 n Lu Y - Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used Fund:: 10 General Fund Revenue 10-3100-1800 TaxF Penalties & Interest 10,000.00 10,000.00 0.00 5,307.36 -4,692.64 53.07% 10-3202-3100 Vehicle Tag/Property Late fees- VTS 20,000.00 20,000.00 0.00 17,876.17 2,123.83 89.38 % 10-3210-1100 Ady Valorem Taxes: 2010 0.00 0.00 0.00 416.09 416.09 0.009 % 10-3211-1100 Ady Valorem Taxes 2011 0.00 0.00 0.00 416.09 416.09 0.00 % 10-3212-1100 Ad Valorem Taxes 2012 0.00 0.00 0.00 341.92 341.92 0.00 % 10-3213-1100 Ady Valorem Taxes 2013 0.00 0.00 0.00 353.43 353.43 0.00 % 10-3217-1100 Ad Valorem Taxes- 2017 0.00 0.00 0.00 269.94 269.94 0.009 % 10-3219-1100 Ad Valorem taxes- 2019 0.00 0.00 0.00 212.75 212.75 0.00 % 10-3219-1102 VTSVehiclet taxes- 2019 0.00 0.00 0.00 56.64 56.64 0.00% 10-3220-1100 Ad' Valorem taxes- 2020 0.00 0.00 0.00 303.55 303.55 0.00 % 10-3221-1100 Ad Valorem Taxes- 2021 4,000.00 4,000.00 0.00 349.69 3,650.31 8.74 % 10-3221-1102 VTS Vehicle Taxes- 2021 500.00 500.00 0.00 112.05 -387.95 22.41 % 10-3222-1100 Ad Valorem Taxes- 2022 8,000.00 8,000.00 0.00 3,936.88 -4,063.12 49.21 % 10-3222-1102 VTS Vehicle Taxes- 2022 1,000.00 1,000.00 0.00 135.76 -864.24 13.58 % 10-3223-1100 Ad Valorem Taxes- 2023 25,000.00 25,000.00 0.00 3,069.23 -21,930.77 12.28% 10-3223-1102 VTS Vehicle Taxes- 2023 100,000.00 100,000.00 0.00 82,688.50 17,311.50 82.69 % 10-3224-1100 Ad Valorem Taxes- 2024 2,418,040.00 2,418,040.00 0.00 2,389,607.04 -28,432.96 98.82 % 10-3224-1102 VTS Vehicle Taxes- 2024 210,355.00 210,355.00 0.00 88,935.25 121,419.75 42.28 % 10-3228-4000 Golf Cart Registration Fees 300.00 300.00 0.00 150.00 -150.00 50.00 % 10-3229-4001 Sale Of Tags And Titles DMV 80,000.00 80,000.00 0.00 58,388.51 -21,611.49 72.99 % 10-3229-4002 DMV- Sale Of Merchandise 500.00 500.00 5.00 245.00 -255.00 49.009 % 10-3230-3102 Local Govt. Sales Tax 1,580,000.00 1,580,000.00 0.00 907,883.86 672,116.14 57.46 % 10-3231-3300 Solid Waste Disposal Tax 3,600.00 3,600.00 0.00 1,754.56 -1,845.44 48.74 % 10-3235-3301 Fire Services Pitt County Tax 96,690.00 96,690.00 0.00 113,389.83 16,699.83 117.27 % 10-3235-3302 Fire Calls -County Funds 11,300.00 11,300.00 0.00 5,550.00 5,750.00 49.12% 10-3311-3103 Payments In Lieu OfTaxes 20,000.00 20,000.00 0.00 22,731.00 2,731.00 113.66 % 10-3315-2315 American Rescue Plan Library Aid 0.00 164.00 0.00 164.00 0.00 100.00 % 10-3316-3303 Powell Bill Distribution 160,000.00 160,000.00 0.00 176,766.13 16,766.13 110.48 % 10-3322-3104 Wine And Beer Tax 20,000.00 20,000.00 0.00 0.00 -20,000.00 0.009 % 10-3323-4003 Parking Tickets 200.00 200.00 0.00 75.00 -125.00 37.50 % 10-3323-4004 Police- False Alarm Fines 500.00 500.00 0.00 50.00 -450.00 10.00 % 10-3323-4005 Police Services- Solar Farm 6,500.00 6,500.00 0.00 0.00 -6,500.00 0.00 % 10-3323-8032 Court And/ Arrest Fees 12,000.00 12,000.00 0.00 4,484.44 7,515.56 37.379 % 10-3324-3105 Utilities Franchise' Tax 400,000.00 400,000.00 0.00 201,117.88 -198,882.12 50.28 % 10-3325-4004 DMV- Notary Fees 17,500.00 17,500.00 139.00 14,872.00 2,628.00 84.98 % 10-3343-7000 Building Permits 16,000.00 16,000.00 0.00 13,550.00 2,450.00 84.69 % 10-3343-7500 FoodTruck Permits 300.00 300.00 0.00 630.00 330.00 210.00 % 10-3343-8060 Homeowners Recovery Fund 100.00 100.00 0.00 -90.00 -190.00 90.00 % 10-3345-4004 Planning & Zoningf fees 2,500.00 2,500.00 0.00 1,342.77 1,157.23 53.71% 10-3345-4005 Plumbing Permits 3,500.00 3,500.00 0.00 927.60 -2,572.40 26.50 % 10-3345-4006 Electrical Permits 16,000.00 16,000.00 150.00 9,424.08 6,575.92 58.90% 10-3345-4007 Minimum Housing Insp. Fee 1,200.00 1,200.00 0.00 10.00 -1,190.00 0.83 % 10-3345-4008 Firel Inspection Fees 1,000.00 1,000.00 0.00 190.00 -810.00 19.009 % 10-3413-4009 A/R Penalties Interest 13,000.00 13,000.00 0.00 9,474.58 3,525.42 72.88 % 10-3424-4010 Cemetery Service Fees 35,000.00 35,000.00 0.00 22,050.00 -12,950.00 63.009 % 10-3431-3304 Controlled: Subst State Rev 0.00 0.00 0.00 2.42 2.42 0.00 % 10-3431-4011 Animal Shelter Fees & Fines 100.00 100.00 0.00 0.00 -100.00 0.00% 10-3452-3307 State Grant- Fire Dept. 39,950.00 39,950.00 0.00 37,887.99 -2,062.01 94.84 % 10-3452-4013 Garbage Collection Fees 698,000.00 698,000.00 0.00 508,825.56 189,174.44 72.90% 10-3530-8044 Industrial Park Land-Leasel Payments 1,187.00 1,187.00 0.00 1,186.77 0.23 99.98 % 4/3/2025 9:36:54 AM Page 1 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-3550-3308 Sro Officer Reimbure.- Pitt Co Schoo.. 180,000.00 180,000.00 0.00 133,722.75 -46,277.25 74.29 % 10-3611-3309 State-Aid Library Grant 4,407.00 4,407.00 0.00 3,211.00 -1,196.00 72.86 % 10-3611-8200 Library Fees/ Fines 5,400.00 5,400.00 0.00 4,662.19 -737.81 86.349 % 10-3611-8201 Library Cash Donations 100.00 100.00 0.00 2,000.00 1,900.00 2,000.00 % 10-3611-8203 Library- Room Rental Fees 2,000.00 2,000.00 0.00 1,050.00 -950.00 52.509 % 10-3611-8400 Library Contr Pitt County 10,000.00 10,000.00 0.00 10,000.00 0.00 100.00 % 10-3611-9012 Transfer From Library Trust 0.00 72,350.00 0.00 50,050.00 22,300.00 69.18 % 10-3612-4015 Community Center Use Fees 7,000.00 7,000.00 0.00 4,020.00 -2,980.00 57.43 % 10-3612-4016 Recreation- Park Rentals 500.00 500.00 0.00 760.00 260.00 152.00% 10-3612-8100 Recreation- Gate/Facility Fees 500.00 500.00 0.00 0.00 -500.00 0.00 % 10-3612-8101 Recreation-Special Events 2,500.00 2,500.00 0.00 0.00 2,500.00 0.009 % 10-3612-8103 Recreation- Concessions 1,000.00 1,000.00 0.00 287.00 -713.00 28.70 % 10-3612-8104 Recreation- League Player Fees 49,200.00 49,200.00 0.00 42,539.50 -6,660.50 86.469 % 10-3612-8105 Recreation- Program/Camp Fees 17,500.00 17,500.00 0.00 0.00 -17,500.00 0.00 % 10-3612-8111 Recreation- Sponsorships 10,000.00 10,000.00 0.00 2,560.00 7,440.00 25.60 % 10-3612-8195 Recreation- Miscellaneous 1,500.00 11,000.00 0.00 6,430.96 -4,569.04 58.46 % 10-3614-8033 NCLM Safety Grant 5,000.00 5,000.00 0.00 0.00 5,000.00 0.00% 10-3615-8033 System Betterment Grant- Electricit... 5,000.00 5,000.00 0.00 5,000.00 0.00 100.00 % 10-3615-8034 Smart Communities Grant- Electricit... 5,000.00 5,000.00 0.00 0.00 5,000.00 0.00 % 10-3616-8036 Municipal Support Grant- Pitt Count... 5,000.00 5,000.00 0.00 0.00 5,000.00 0.00 % 10-3616-8037 Municipal Grant- Gville ENCA Alliance 10,000.00 10,000.00 0.00 0.00 10,000.00 0.009 % 10-3830-8015 Insurance! Settlement 0.00 0.00 0.00 250.00 250.00 0.00 % 10-3831-8500 Interest Earned 35,000.00 35,000.00 0.00 6,399.94 28,600.06 18.29% 10-3831-8513 Interest Earned Capital Reserv 4,000.00 4,000.00 0.00 3,388.27 -611.73 84.71 % 10-3831-8514 Interest Earned- BB&T Fire Truck A/C 3,000.00 3,000.00 0.00 3,256.79 256.79 108.56 % 10-3831-8531 Interest Earned Depreciation Reserv 0.00 0.00 0.00 92.78 92.78 0.00 % 10-3835-4017 Sale/Materials & Services 2,000.00 2,000.00 0.00 1,125.00 -875.00 56.259 % 10-3835-4018 Sale Of Baled Materials 1,000.00 1,000.00 0.00 0.00 -1,000.00 0.00 % 10-3835-8010 Sale OfF Fixed Assets 10,000.00 10,000.00 0.00 30,356.32 20,356.32 303.56 % 10-3839-8095 Miscellaneous Income 3,000.00 3,000.00 -38.99 4,318.98 1,318.98 143.97 % 10-3839-8097 Misc. Income- Unapplied Credits 0.00 0.00 0.00 515.00 -515.00 0.009 % 10-3981-9016 Reimbursement: for Services Water.. 595,474.00 595,474.00 0.00 0.00 595,474.00 0.00 % 10-3981-9017 Reimbursement: for Services Sewer.. 503,423.00 503,423.00 0.00 0.00 503,423.00 0.00 % 10-3981-9018 Reimbursement for Services Electr... 633,532.00 633,532.00 0.00 0.00 633,532.00 0.00 % 10-3986-9000 Transfer In From Cemetery Perp Ca... 36,500.00 36,500.00 0.00 0.00 -36,500.00 0.00 % 10-3986-9001 Transfer in From Water Fund For St... 6,000.00 6,000.00 0.00 0.00 -6,000.00 0.00 % 10-3986-9002 Transfer in From ElectricFund 319,243.00 319,243.00 0.00 0.00 319,243.00 0.00% 10-3986-9003 Transfer in From Electric- Payl Lieu T. 46,057.00 46,057.00 0.00 0.00 -46,057.00 0.00 % 10-3987-9005 Transfer in From Water Fund 72,323.00 72,323.00 0.00 0.00 72,323.00 0.00 % 10-3987-9006 Transfer in From Sewer Fund 6,000.00 6,000.00 0.00 0.00 -6,000.00 0.00 % 10-3987-9007 Transfer in From ElectricFund 45,000.00 45,000.00 0.00 0.00 45,000.00 0.00% 10-3991-9900 Appropriated Fund Balance 0.00 5,988.00 0.00 0.00 -5,988.00 0.00 % 10-3991-9901 Powell Bill Fund Balance 176,500.00 176,500.00 0.00 0.00 -176,500.00 0.00% Revenue Total: 8,853,481.00 8,941,483.00 255.01 5,022,388.80 -3,919,094.20 56.17% Expense Department: 4110 Legislative 10-4110-1210 Salaries Staff/Elected Officials 44,360.00 44,360.00 539.92 31,831.98 12,528.02 71.76 % 10-4110-1810 FICA 3,400.00 3,400.00 41.06 2,426.26 973.74 71.369 % 10-4110-1820 Retirement 3,600.00 3,600.00 73.70 3,018.89 581.11 83.86 % 10-4110-1830 Groupl Insurance 3,400.00 3,400.00 63.63 2,354.41 1,045.59 69.25 % 10-4110-1870 401K Retirement Contribution 765.00 765.00 14.85 608.29 156.71 79.52 % 10-4110-1891 Special Employee Programs 3,200.00 3,200.00 0.00 4,636.22 -1,436.22 144.88 % 10-4110-1920 Professional Services 18,000.00 18,000.00 0.00 10,730.26 7,269.74 59.61 % 10-4110-1930 Taxes 6,000.00 6,000.00 0.00 5,124.57 875.43 85.41% 10-4110-2600 Departmental Supplies 8,000.00 8,000.00 0.00 9,072.33 -1,072.33 113.40 % 10-4110-3110 Travel/Staff Development 1,000.00 1,000.00 0.00 247.58 752.42 24.76% 10-4110-3210 Telephone & Postage 2,000.00 2,000.00 0.00 768.44 1,231.56 38.42 % 10-4110-3300 Utilities 13,000.00 13,000.00 0.00 7,688.78 5,311.22 59.14% 4/3/2025 9:36:54 AM Page 2 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4110-3520 Equipment Maintenance and Repair 1,000.00 1,000.00 0.00 829.05 170.95 82.91 % 10-4110-3700 Advertising 600.00 600.00 0.00 954.77 -354.77 159.13 % 10-4110-4300 Rent- Police Substation 3,600.00 3,600.00 0.00 2,710.00 890.00 75.28 % 10-4110-4500 Insurance And Bonds 42,000.00 42,000.00 0.00 42,834.43 834.43 101.99 % 10-4110-4910 Dues And Subscriptions 7,000.00 7,000.00 0.00 751.00 6,249.00 10.73 % 10-4110-4911 Special Events 5,000.00 5,000.00 0.00 476.84 4,523.16 9.54% 10-4110-4920 Bank/Investment: Service Charges 7,500.00 7,500.00 0.00 5,772.87 1,727.13 76.97 % 10-4110-7610 Lease Debt- Principal 38,451.00 38,451.00 0.00 38,450.72 0.28 100.00 % 10-4110-7611 Lease Debt- Interest 1,568.00 1,568.00 0.00 1,567.18 0.82 99.95 % 10-4110-7612 Davis Enterprise/Griffin Lease 15,260.00 15,260.00 0.00 11,760.00 3,500.00 77.069 % 10-4110-9811 Due To May Museum 25,700.00 25,700.00 0.00 0.00 25,700.00 0.00 % 10-4110-9851 Organization Contributions 45,830.00 45,830.00 0.00 45,830.00 0.00 100.009 % Department: 4110 Legislative Total: 300,234.00 300,234.00 733.16 230,444.87 69,789.13 76.76% Department: 4120 Administration 10-4120-1210 Salaries 213,570.00 213,570.00 4,395.55 179,450.86 34,119.14 84.02 % 10-4120-1270 Merit Pay 10,000.00 10,000.00 0.00 0.00 10,000.00 0.00 % 10-4120-1810 FICA 17,700.00 17,700.00 326.06 13,350.47 4,349.53 75.43 % 10-4120-1820 Retirement 30,000.00 30,000.00 600.00 23,487.94 6,512.06 78.299 % 10-4120-1830 Group Insurance 25,000.00 25,000.00 509.00 18,833.00 6,167.00 75.33 % 10-4120-1840 1% State Unemployment Insurance 0.00 0.00 0.00 1,977.36 1,977.36 0.00% 10-4120-1870 401K Retirement Contribution 5,700.00 5,700.00 120.88 4,732.04 967.96 83.02 % 10-4120-1890 Wellness Program Expenses 500.00 500.00 0.00 607.44 -107.44 121.499 % 10-4120-1920 Professional Services 1,000.00 1,000.00 0.00 1,740.87 -740.87 174.09 % 10-4120-2600 Departmental: Supplies 1,200.00 1,200.00 0.00 700.86 499.14 58.419 % 10-4120-3110 Travel & Staff Development 8,000.00 8,000.00 0.00 5,838.71 2,161.29 72.98 % 10-4120-3210 Telephone & Postage 3,000.00 3,000.00 0.00 1,624.89 1,375.11 54.169 % 10-4120-3520 Equipment Maintenance and Repair 1,200.00 1,200.00 0.00 837.28 362.72 69.77 % 10-4120-3700 Advertising 300.00 300.00 0.00 225.00 75.00 75.009 % 10-4120-4400 Contracted: Services 8,000.00 8,000.00 0.00 0.00 8,000.00 0.00 % 10-4120-4403 CDL & Drug/Alcohol Testing 1,500.00 1,500.00 0.00 1,264.20 235.80 84.28 % 10-4120-4500 Insurance And Bonds 1,200.00 1,200.00 0.00 625.00 575.00 52.08 % 10-4120-4910 Dues And Subscriptions 4,000.00 4,000.00 0.00 2,318.00 1,682.00 57.95 % 10-4120-5000 Capital Outlay Noncapitalized 2,300.00 2,300.00 0.00 0.00 2,300.00 0.00 % Department: 4120 Administration Total: 334,170.00 334,170.00 5,951.49 257,613.92 76,556.08 77.09% Department: 4130 Finance 10-4130-1210 Salaries 314,800.00 314,800.00 6,033.97 234,193.99 80,606.01 74.399 % 10-4130-1260 Part Time Wages 17,600.00 17,600.00 219.70 13,575.11 4,024.89 77.13 % 10-4130-1810 FICA 25,500.00 25,500.00 477.70 18,927.96 6,572.04 74.239 % 10-4130-1820 Retirement 39,900.00 39,900.00 823.65 31,367.54 8,532.46 78.62 % 10-4130-1830 GroupInsurance 85,000.00 85,000.00 1,463.37 49,064.34 35,935.66 57.72% 10-4130-1870 401K Retirement Contribution 8,300.00 8,300.00 165.92 6,318.88 1,981.12 76.13 % 10-4130-1920 Professional Services 50,000.00 50,000.00 0.00 45,695.76 4,304.24 91.39% 10-4130-2600 Departmental: Supplies 15,000.00 15,000.00 0.00 8,983.10 6,016.90 59.89 % 10-4130-2700 Purchase For Resale 500.00 500.00 0.00 210.70 289.30 42.14% 10-4130-3110 Travel & Staff Development 5,000.00 5,000.00 0.00 4,919.43 80.57 98.39 % 10-4130-3210 Telephone & Postage 27,000.00 27,000.00 0.00 17,554.47 9,445.53 65.02 % 10-4130-3410 Printing 500.00 500.00 0.00 0.00 500.00 0.00 % 10-4130-3520 Equipment Maintenance and Repair 2,500.00 2,500.00 0.00 2,693.21 -193.21 107.73 % 10-4130-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 10-4130-4400 Contracted: Services 50,000.00 50,000.00 0.00 47,133.48 2,866.52 94.279 % 10-4130-4402 Credit Card Fees 60,000.00 60,000.00 0.00 40,385.91 19,614.09 67.31 % 10-4130-4500 Insurance. And Bonds 0.00 0.00 0.00 1,341.00 1,341.00 0.009 % 10-4130-4910 Dues & Subscriptions 1,000.00 1,000.00 0.00 679.14 320.86 67.91 % 10-4130-5000 Capital Outlay Noncapitalized 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00% 10-4130-8941 Bad Debt- Old AR' Write-off 0.00 0.00 0.00 1,092.19 1,092.19 0.00 % Department: 4130 Finance Total: 704,100.00 704,100.00 9,184.31 524,136.21 179,963.79 74.44% 4/3/2025 9:36:54 AM Page 3 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used Department: 4210 Information' Technology 10-4210-1210 Salaries 79,065.00 79,065.00 1,554.67 64,248.97 14,816.03 81.26 % 10-4210-1810 FICA 6,048.00 6,048.00 115.75 4,797.29 1,250.71 79.32 % 10-4210-1820 Local Government Retirement 10,200.00 10,200.00 212.21 8,480.24 1,719.76 83.14% 10-4210-1830 Groupl Insurance 13,500.00 13,500.00 254.50 9,416.50 4,083.50 69.75 % 10-4210-1870 401K Retirement Contribution 1,976.00 1,976.00 42.75 1,708.36 267.64 86.46% 10-4210-2600 Departmental: Supplies 3,000.00 3,000.00 0.00 271.68 2,728.32 9.06 % 10-4210-3110 Travel/staff Development 600.00 600.00 0.00 0.00 600.00 0.009 % 10-4210-3210 Telephone & Postage 8,300.00 8,300.00 0.00 5,749.18 2,550.82 69.27 % 10-4210-3520 Equipment Maintenance and Repair 50,000.00 50,000.00 0.00 15,989.85 34,010.15 31.98 % 10-4210-4910 Dues And Subscriptions 60,000.00 60,000.00 0.00 18,555.23 41,444.77 30.93 % 10-4210-5000 Capital Outlay Noncapitalized 36,000.00 36,000.00 0.00 14,648.21 21,351.79 40.69 % Department: 4210 Information Technology Total: 268,689.00 268,689.00 2,179.88 143,865.51 124,823.49 53.54% Department: 4310 - Police 10-4310-1210 Salaries 1,326,000.00 1,326,000.00 21,874.34 982,106.86 343,893.14 74.07 % 10-4310-1260 Part Time Wages 10,000.00 10,000.00 583.17 4,680.40 5,319.60 46.80 % 10-4310-1280 Separation Allowance 61,500.00 61,500.00 929.62 37,184.80 24,315.20 60.46 % 10-4310-1800 Law Enforcement Retire. 138,000.00 138,000.00 2,350.97 110,264.16 27,735.84 79.90% 10-4310-1810 FICA 94,000.00 94,000.00 1,774.14 77,775.68 16,224.32 82.74 % 10-4310-1820 Retirement 26,000.00 26,000.00 852.15 30,939.40 -4,939.40 119.00 % 10-4310-1830 Group Insurance 325,000.00 325,000.00 5,590.00 244,745.81 80,254.19 75.31 % 10-4310-1870 401K Retirement Contribution 57,000.00 57,000.00 953.26 42,890.10 14,109.90 75.25 % 10-4310-1920 Professional Services 500.00 500.00 0.00 195.00 305.00 39.00 % 10-4310-2120 Uniforms 18,000.00 18,000.00 0.00 6,594.21 11,405.79 36.63 % 10-4310-2510 Automotive Supplies 60,000.00 60,000.00 2,191.90 30,868.65 29,131.35 51.45 % 10-4310-2600 Departmental Supplies 20,000.00 20,000.00 0.00 4,428.23 15,571.77 22.14 % 10-4310-2610 Court/Jail Expenses 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 10-4310-3110 Travel & Staff Development 4,000.00 4,000.00 0.00 1,776.89 2,223.11 44.42% 10-4310-3210 Telephone & Postage 16,000.00 16,000.00 0.00 12,972.63 3,027.37 81.08 % 10-4310-3300 Utilities 5,000.00 5,000.00 0.00 4,039.54 960.46 80.79 % 10-4310-3410 Printing 1,200.00 1,200.00 0.00 0.00 1,200.00 0.00 % 10-4310-3520 Equipment Maintenance and Repair 30,000.00 30,000.00 0.00 15,945.14 14,054.86 53.159 % 10-4310-3530 Vehicles Maintenance: and Repair 45,000.00 45,000.00 0.00 25,415.56 19,584.44 56.48 % 10-4310-3700 Advertising 1,500.00 1,500.00 0.00 0.00 1,500.00 0.00% 10-4310-3810 Informant Funds 5,000.00 5,000.00 0.00 0.00 5,000.00 0.00' % 10-4310-4400 Contracted Services 34,000.00 34,000.00 0.00 27,008.76 6,991.24 79.449 % 10-4310-4500 Insurance And Bonds 24,000.00 24,000.00 0.00 27,324.47 3,324.47 113.85 % 10-4310-4910 Dues And Subscriptions 1,500.00 1,500.00 0.00 600.00 900.00 40.00 % 10-4310-5000 Capital Outlay Noncapitalized 3,000.00 3,000.00 0.00 2,725.83 274.17 90.86 % 10-4310-5550 Capital Outlay Equipment 50,000.00 50,000.00 0.00 0.00 50,000.00 0.009 % 10-4310-6901 EMS/PD Christmas Assistance Progr... 0.00 3,288.00 0.00 0.00 3,288.00 0.00 % Department: 4310 Police Total: 2,358,200.00 2,361,488.00 37,099.55 1,690,482.12 671,005.88 71.59% Department: 4320 Fire 10-4320-1260 Part Time Wages 30,162.00 30,162.00 632.73 25,908.33 4,253.67 85.90 % 10-4320-1280 Expense Fees 49,000.00 49,000.00 0.00 23,790.00 25,210.00 48.55 % 10-4320-1810 FICA 3,066.00 3,066.00 48.40 1,982.03 1,083.97 64.65 % 10-4320-1820 Retirement 2,600.00 2,600.00 0.00 1,260.00 1,340.00 48.46 % 10-4320-1830 GroupInsurance 8,400.00 8,400.00 0.00 8,382.58 17.42 99.79 % 10-4320-2120 Uniforms 35,000.00 28,352.00 0.00 21,638.30 6,713.70 76.32 % 10-4320-2510 Automobile Supplies 6,000.00 6,000.00 203.92 3,986.12 2,013.88 66.44% 10-4320-2600 Departmental Supplies 10,000.00 16,648.00 0.00 17,440.60 -792.60 104.76 % 10-4320-3110 Travel & Staff Develop. 6,000.00 6,000.00 0.00 3,945.88 2,054.12 65.76% 10-4320-3210 Telephone & Postage 6,000.00 6,000.00 0.00 5,393.37 606.63 89.89 % 10-4320-3300 Utilities 10,000.00 10,000.00 0.00 10,086.00 -86.00 100.869 % 10-4320-3510 Building Maintenance 15,000.00 15,000.00 0.00 9,941.73 5,058.27 66.28 % 10-4320-3520 Equipment Maintenance: and Repair 7,000.00 7,000.00 0.00 9,280.09 -2,280.09 132.57 % 10-4320-3530 Vehicle Maintenance: and Repair 8,000.00 30,548.00 0.00 31,741.57 -1,193.57 103.91 % 10-4320-3700 Advertising 100.00 100.00 0.00 0.00 100.00 0.009 % 4/3/2025 9:36:54 AM Page 4 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4320-3800 Radiol Maintenance - (Pitt County) 4,900.00 4,288.00 0.00 119.97 4,168.03 2.80 % 10-4320-4390 Rental- Fire Station 0.00 0.00 0.00 22,546.97 22,546.97 0.00 % 10-4320-4400 Contracted Services 0.00 0.00 0.00 2,000.00 2,000.00 0.00 % 10-4320-4500 Insurance, And Bonds 18,000.00 18,612.00 0.00 18,612.00 0.00 100.00 % 10-4320-4910 Dues, And Subscriptions 4,667.00 4,667.00 0.00 4,293.76 373.24 92.00 % 10-4320-5000 Capital Outlay Noncapitalized 10,000.00 10,000.00 0.00 6,349.53 3,650.47 63.50 % 10-4320-5550 Capital Outlay Equipment 110,000.00 109,912.00 0.00 100,850.32 9,061.68 91.76 % 10-4320-5580 Capital Outlay-Building 53,858.00 53,858.00 0.00 0.00 53,858.00 0.00% 10-4320-7600 Fire Truck Reserve 69,000.00 46,540.00 0.00 0.00 46,540.00 0.00 % Department: 4320 Fire Total: 466,753.00 466,753.00 885.05 329,549.15 137,203.85 70.60% Department: 4350 Code Enforcement 10-4350-1210 Salaries 123,220.00 123,220.00 2,395.49 96,809.52 26,410.48 78.57% 10-4350-1260 Part Time Wages 31,000.00 31,000.00 607.06 24,561.10 6,438.90 79.23 % 10-4350-1810 FICA 11,797.00 11,797.00 228.49 9,240.26 2,556.74 78.33 % 10-4350-1820 Local Government Retirement 15,895.00 15,895.00 326.99 13,067.02 2,827.98 82.21 % 10-4350-1830 Groupl Insurance 30,000.00 30,000.00 509.00 18,833.00 11,167.00 62.78 % 10-4350-1870 Retirement Cont. 401(k) 3,388.00 3,388.00 65.87 2,632.27 755.73 77.69 % 10-4350-1920 Professional Services 22,000.00 22,000.00 0.00 13,786.25 8,213.75 62.66 % 10-4350-2510 Automotive: Supplies 2,000.00 2,000.00 0.00 900.00 1,100.00 45.00 % 10-4350-2600 Departmental Supplies 2,500.00 2,500.00 0.00 1,673.59 826.41 66.94 % 10-4350-3110 Travel/Staff Development 5,000.00 5,000.00 0.00 5,062.13 -62.13 101.24. % 10-4350-3210 Telephone & Postage 2,000.00 2,000.00 0.00 979.28 1,020.72 48.969 % 10-4350-3410 Printing 500.00 500.00 0.00 0.00 500.00 0.00 % 10-4350-3520 Equipment Maintenance and Repair 600.00 600.00 0.00 549.58 50.42 91.60 % 10-4350-3700 Advertising 1,700.00 1,700.00 0.00 447.18 1,252.82 26.30 % 10-4350-4400 Contracted: Services 2,500.00 2,500.00 0.00 999.00 1,501.00 39.96 % 10-4350-4910 Dues And Subscriptions 1,500.00 1,500.00 0.00 307.50 1,192.50 20.50 % 10-4350-4931 Building Condemnations 15,000.00 15,000.00 0.00 4,200.00 10,800.00 28.00 % Department: 4350 Code Enforcement Total: 270,600.00 270,600.00 4,132.90 194,047.68 76,552.32 71.71% Department: 4510 - Public Works 10-4510-1210 Salaries 464,156.00 464,156.00 9,539.42 414,349.24 49,806.76 89.27 % 10-4510-1260 Part Time Wages 30,000.00 30,000.00 0.00 17,248.42 12,751.58 57.49 % 10-4510-1810 FICA 36,119.00 36,119.00 729.37 33,002.69 3,116.31 91.37 %o 10-4510-1820 Retirement 58,000.00 58,000.00 1,302.13 55,358.47 2,641.53 95.45 % 10-4510-1830 Group Insurance 153,000.00 153,000.00 2,799.50 138,027.24 14,972.76 90.21 % 10-4510-1870 401KE Retirement Contribution 12,920.00 12,920.00 262.35 11,153.03 1,766.97 86.32 % 10-4510-1920 Professional Services 8,000.00 8,000.00 0.00 3,756.79 4,243.21 46.96 % 10-4510-2120 Uniforms 12,000.00 12,000.00 0.00 13,008.25 -1,008.25 108.40 % 10-4510-2510 Automotive! Supplies 35,000.00 35,000.00 1,778.97 22,315.49 12,684.51 63.76 % 10-4510-2600 Departmental Supplies 27,000.00 27,000.00 0.00 21,712.29 5,287.71 80.42% 10-4510-3110 Travel & Staff Development 8,500.00 8,500.00 0.00 225.00 8,275.00 2.65 % 10-4510-3210 Telephone & Postage 5,000.00 5,000.00 0.00 3,177.02 1,822.98 63.54 % 10-4510-3300 Utilities 35,000.00 35,000.00 0.00 26,347.11 8,652.89 75.28 % 10-4510-3510 Maintenance Repair Buildings 50,000.00 50,000.00 0.00 22,853.67 27,146.33 45.71% 10-4510-3520 Equipment Maintenance and Repair 33,000.00 33,000.00 0.00 34,819.12 -1,819.12 105.51 % 10-4510-3530 Vehicles Maintenance and Repair 33,000.00 33,000.00 0.00 26,887.14 6,112.86 81.48 % 10-4510-3535 Maint/Repair- Streets 59,858.00 59,858.00 0.00 0.00 59,858.00 0.00 % 10-4510-3540 Maintenance: and Repair Cemeteri... 15,000.00 15,000.00 0.00 6,889.75 8,110.25 45.93 % 10-4510-3550 Storm Drainage Sys Improvement 73,859.00 89,859.00 0.00 15,987.08 73,871.92 17.79 % 10-4510-3551 Appearance Commission 1,000.00 1,000.00 0.00 500.00 500.00 50.009 % 10-4510-3552 Town Plant/Beautfication 1,000.00 1,000.00 0.00 500.00 500.00 50.00 % 10-4510-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.009 % 10-4510-4390 Rentals 15,000.00 0.00 0.00 0.00 0.00 0.00 % 10-4510-4400 Contracted Services 30,000.00 30,000.00 0.00 46,161.30 -16,161.30 153.87 % 10-4510-4401 Contracted Services- Solid Waste 680,000.00 680,000.00 0.00 437,612.71 242,387.29 64.35 % 10-4510-4500 Insurance And Bonds 14,000.00 14,000.00 0.00 15,555.65 1,555.65 111.11% 10-4510-4910 Dues And Subscriptions 500.00 500.00 0.00 9.24 490.76 1.85 % 10-4510-4930 Safety 7,000.00 7,000.00 0.00 1,826.55 5,173.45 26.099 % 4/3/2025 9:36:54 AM Page 5 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4510-5000 Capital Outlay Noncapitalized 5,000.00 5,000.00 0.00 1,297.93 3,702.07 25.96 % 10-4510-5550 Capital Outlay - Equipment 25,000.00 43,000.00 0.00 39,103.34 3,896.66 90.94 70 10-4510-5580 Capital Outlay- Building 150,000.00 147,000.00 0.00 76,500.00 70,500.00 52.04 % 10-4510-5590 Capital Outlay- Streets 17,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 10-4510-7610 Lease Debt- Principal 33,314.00 33,314.00 0.00 31,792.28 1,521.72 95.43 % 10-4510-7611 Lease Debt- Interest 1,522.00 1,522.00 0.00 1,521.05 0.95 99.94 % Department: 4510 - Public Works Total: 2,130,248.00 2,130,248.00 16,411.74 1,519,497.85 610,750.15 71.33% Department: 5610 Powell Bill 10-5610-1920 Professional Services 1,000.00 1,000.00 0.00 0.00 1,000.00 0.009 % 10-5610-2600 Department Supplies 15,000.00 15,000.00 0.00 13,262.81 1,737.19 88.42% 10-5610-3520 Maintenance & Repair Equipment 0.00 42,000.00 0.00 39,302.44 2,697.56 93.58 % 10-5610-3550 Storm Drainage: Sys Improvement 40,000.00 40,000.00 0.00 42,736.94 2,736.94 106.84 % 10-5610-3560 Maintenance/Repair Streets/Side... 40,000.00 33,000.00 0.00 212.00 32,788.00 0.64 % 10-5610-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00% 10-5610-5550 Capital Outlay Sidewalk Constructi... 50,000.00 25,000.00 0.00 0.00 25,000.00 0.00 % 10-5610-5590 Capital Outlay- Street Resurfacing 150,000.00 150,000.00 0.00 151,197.00 1,197.00 100.809 % 10-5610-7609 Equipment Purchase 40,000.00 30,000.00 0.00 29,504.14 495.86 98.35 % Department: 5610 Powell Bill Total: 336,500.00 336,500.00 0.00 276,215.33 60,284.67 82.08% Department: 6110 Library 10-6110-1210 Salaries 183,470.00 183,470.00 4,112.32 166,582.55 16,887.45 90.809 % 10-6110-1260 Part Time Wages 40,320.00 40,320.00 979.68 29,855.08 10,464.92 74.05 % 10-6110-1810 FICA 17,120.00 17,120.00 387.97 14,969.35 2,150.65 87.44 % 10-6110-1820 Retirement 24,100.00 24,100.00 561.33 22,454.31 1,645.69 93.17 % 10-6110-1830 Group Insurance 45,000.00 45,000.00 1,018.00 37,643.25 7,356.75 83.659 % 10-6110-1870 401K Retirement Contribution 4,922.00 4,922.00 113.09 4,523.81 398.19 91.91 % 10-6110-1920 Professional: Services 500.00 500.00 0.00 0.00 500.00 0.009 % 10-6110-2300 Adult Supplies & Material 12,500.00 12,500.00 0.00 11,003.10 1,496.90 88.02 % 10-6110-2310 Child Supplies & Material 9,500.00 7,000.00 0.00 4,827.19 2,172.81 68.96 % 10-6110-2311 Children's Program Supplies 8,000.00 10,000.00 0.00 7,064.26 2,935.74 70.64 % 10-6110-2320 Videos 2,400.00 1,600.00 0.00 912.18 687.82 57.01% 10-6110-2340 State Aid Supplies 4,407.00 4,571.00 0.00 3,225.38 1,345.62 70.56 % 10-6110-2600 Departmental Supplies 8,000.00 8,000.00 0.00 6,162.03 1,837.97 77.03 % 10-6110-3110 Travel & Staff Development 4,750.00 2,750.00 0.00 709.26 2,040.74 25.79 % 10-6110-3210 Telephone & Postage 2,000.00 2,000.00 0.00 1,178.79 821.21 58.94 % 10-6110-3220 Computer Search/Software 12,500.00 9,500.00 0.00 6,417.75 3,082.25 67.56 % 10-6110-3300 Utilities 47,000.00 47,000.00 0.00 29,834.20 17,165.80 63.48% 10-6110-3410 Printing 6,000.00 3,000.00 0.00 2,870.28 129.72 95.68 % 10-6110-3510 Maintenance/Repair, of Building 3,610.00 15,210.00 0.00 14,875.35 334.65 97.80% 10-6110-3520 Maintenance/Repair- Equipment 20,000.00 20,000.00 0.00 9,622.99 10,377.01 48.11 % 10-6110-3700 Advertising 4,000.00 2,000.00 0.00 1,708.70 291.30 85.449 % 10-6110-4400 Contracted: Services 13,100.00 13,100.00 0.00 8,325.00 4,775.00 63.55 % 10-6110-4500 Insurance And Bonds 4,500.00 4,500.00 0.00 4,640.71 -140.71 103.13 % 10-6110-4910 Dues and Subscriptions 6,200.00 6,200.00 0.00 5,765.23 434.77 92.99 % 10-6110-4911 Special Programs 4,500.00 5,750.00 0.00 5,488.78 261.22 95.46% 10-6110-5000 Capital Outlay Noncapitalized 0.00 0.00 0.00 -180.85 180.85 0.00 % 10-6110-5550 Capital Outlay Equipment 0.00 70,000.00 0.00 0.00 70,000.00 0.009 % 10-6110-5580 Capital Outlay Bldg 0.00 3,500.00 0.00 3,296.28 203.72 94.189 % 10-6110-7610 Principal Debt Library Building 333,334.00 333,334.00 0.00 333,333.33 0.67 100.00% 10-6110-7611 Interest Debt Library Building 107,800.00 107,800.00 0.00 107,800.00 0.00 100.00 % Department: 6110 Library" Total: 929,533.00 1,004,747.00 7,172.39 844,908.29 159,838.71 84.09% Department: 6120 Parks and Recreation 10-6120-1210 Salaries 155,690.00 162,690.00 3,116.55 126,274.79 36,415.21 77.62% 10-6120-1260 Part Time Wages 62,700.00 62,700.00 683.86 37,041.60 25,658.40 59.08 % 10-6120-1810 FICA 15,860.00 15,860.00 282.37 12,183.81 3,676.19 76.82 % 10-6120-1820 Retirement 18,440.00 18,440.00 425.41 17,031.82 1,408.18 92.36 % 10-6120-1830 Group Insurance 38,000.00 38,000.00 763.50 28,226.75 9,773.25 74.28 % 10-6120-1870 401K Retirement Contribution 4,264.00 4,264.00 85.70 3,431.13 832.87 80.47 % 4/3/2025 9:36:54 AM Page 6 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-6120-1920 Professional Services 50,000.00 80,150.00 0.00 40,465.00 39,685.00 50.49 % 10-6120-2510 Automotive: Supplies 4,000.00 3,000.00 286.96 1,835.31 1,164.69 61.18 % 10-6120-2600 Departmental Supplies 42,000.00 42,350.00 0.00 26,870.61 15,479.39 63.459 % 10-6120-2700 Purchase For Resale 1,500.00 1,500.00 0.00 0.00 1,500.00 0.00 % 10-6120-3110 Travel & Staff Develop. 4,000.00 3,000.00 0.00 1,112.46 1,887.54 37.08 % 10-6120-3210 Telephone And Postage 4,000.00 4,000.00 0.00 3,127.97 872.03 78.20 % 10-6120-3300 Utilities 48,000.00 48,000.00 0.00 31,743.62 16,256.38 66.135 % 10-6120-3510 Maintenance: and Repair Building/ 43,000.00 39,850.00 0.00 20,781.83 19,068.17 52.15 % 10-6120-3520 Equipment Maintenance and Repair 15,000.00 8,500.00 0.00 6,937.41 1,562.59 81.629 % 10-6120-3530 Maintenance: and Repair Vehicles 3,000.00 3,000.00 0.00 496.26 2,503.74 16.549 % 10-6120-3700 Advertising 8,000.00 6,000.00 0.00 4,220.18 1,779.82 70.34 % 10-6120-3805 Participant RelundsyRembursemen. 1,500.00 2,650.00 0.00 2,896.50 -246.50 109.30 % 10-6120-4300 Rent- Disc Golf Course 4,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 10-6120-4400 Contracted: Services 50,000.00 46,600.00 0.00 22,195.56 24,404.44 47.63 % 10-6120-4401 Credit Card Fees 2,500.00 2,500.00 0.00 1,108.12 1,391.88 44.329 % 10-6120-4500 Insurance And Bonds 3,000.00 3,000.00 0.00 1,039.51 1,960.49 34.65 % 10-6120-4910 DuesA And Subscriptions 6,600.00 6,600.00 0.00 5,318.49 1,281.51 80.58 % 10-6120-4911 Special Programs/Events 30,000.00 28,000.00 0.00 15,396.84 12,603.16 54.99 % 10-6120-4920 Rec FinAssist Acct Cks 1,500.00 0.00 0.00 1,553.00 1,553.00 0.009 % 10-6120-5000 Capital Outlay Noncapitalized 4,000.00 0.00 0.00 0.00 0.00 0.00 % 10-6120-5550 Capital Outlay Equipment 0.00 13,400.00 0.00 13,380.12 19.88 99.85 % 10-6120-5580 Capital Outlay- Building 20,000.00 0.00 0.00 0.00 0.00 0.00 % Department: 6120. Parks and Recreation' Total: 640,554.00 650,054.00 5,644.35 430,668.69 219,385.31 66.25% Department: 6150 Economic Development 10-6150-1920 Professional Services 45,000.00 45,000.00 0.00 80,538.35 -35,538.35 178.97 % 10-6150-2600 Department Supplies 200.00 200.00 0.00 0.00 200.00 0.00 % 10-6150-3210 Telephone/postage 200.00 200.00 0.00 80.67 119.33 40.349 % 10-6150-3700 Advertising 2,000.00 2,000.00 0.00 3,100.00 1,100.00 155.00 % 10-6150-3720 Marketing Materials 8,000.00 8,000.00 0.00 11,283.55 3,283.55 141.04 % 10-6150-3950 Chamber Of Commerce Contribution 35,000.00 35,000.00 0.00 35,000.00 0.00 100.00 % 10-6150-4910 Dues & Subscriptions 3,000.00 3,000.00 0.00 2,103.98 896.02 70.13% 10-6150-4932 Facade Program 15,000.00 15,000.00 0.00 27,675.00 12,675.00 184.50 % 10-6150-4934 Target Business Grant Program 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 10-6150-4935 Vacant Bldg Renovation! Program 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 10-6150-4940 Incentives 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 10-6150-4945 Residential Incentive Program 500.00 500.00 0.00 0.00 500.00 0.00 % 10-6150-9800 Miscellaneous Expenses 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00% Department: 6150 Economic Development Total: 113,900.00 113,900.00 0.00 159,781.55 -45,881.55 140.28% Expense Total: 8,853,481.00 8,941,483.00 89,394.82 6,601,211.17 2,340,271.83 73.83% Fund:: 10. General Fund Surplus (Deficit): 0.00 0.00 89,139.81 -1,578,822.37 1,578,822.37 0.00% Fund: 11 May Museum and Park Revenue 11-3831-8501 Interest On Investments 2,500.00 2,500.00 0.00 5,191.05 2,691.05 207.64 % 11-3833-8402 Income Deviscontil Estate 8,500.00 8,500.00 0.00 6,406.63 -2,093.37 75.37 % 11-3833-8404 Donations- May Museum 1,000.00 1,000.00 0.00 900.00 -100.00 90.00 % 11-3986-6000 Due From General Fund 25,700.00 25,700.00 0.00 0.00 25,700.00 0.00 % Revenue Total: 37,700.00 37,700.00 0.00 12,497.68 -25,202.32 33.15% Expense Department: 6140 May Museum and Park 11-6140-1260 Part Time Wages 17,000.00 17,000.00 356.50 13,105.48 3,894.52 77.09 % 11-6140-1810 FICA 1,300.00 1,300.00 27.27 1,002.51 297.49 77.12% 11-6140-2600 Departmental Supplies 500.00 500.00 0.00 22.43 477.57 4.49 % 11-6140-2930 Museum Events 2,000.00 2,000.00 0.00 0.00 2,000.00 0.009 % 11-6140-3110 Travel And Staff Development 200.00 200.00 0.00 0.00 200.00 0.00 % 11-6140-3210 Postage 2,000.00 2,000.00 0.00 473.69 1,526.31 23.689 % 11-6140-3300 Utilities 6,500.00 6,500.00 0.00 2,834.27 3,665.73 43.60 % 11-6140-3510 Maintenance Repair Grounds 1,000.00 1,000.00 0.00 57.95 942.05 5.80 % 4/3/2025 9:36:54 AM Page 7 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 11-6140-3520 Maintenance/Repair Equipment 200.00 200.00 0.00 153.50 46.50 76.75 % 11-6140-3630 Exhibit Development/Repair 0.00 0.00 0.00 308.00 -308.00 0.00 % 11-6140-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 11-6140-4400 Contracted: Services 5,000.00 5,000.00 0.00 3,127.50 1,872.50 62.55 % 11-6140-4910 Dues, And: Subscriptions 1,500.00 1,500.00 0.00 1,139.05 360.95 75.94 % Department: 6140 May Museum and Park Total: 37,700.00 37,700.00 383.77 22,224.38 15,475.62 58.95% Expense Total: 37,700.00 37,700.00 383.77 22,224.38 15,475.62 58.95% Fund:: 11 May Museum and Park Surplus (Deficit): 0.00 0.00 -383.77 9,726.70 -9,726.70 0.00% Fund: 61 Water Fund Revenue 1-3345-5800 Gas Tap Permits 300.00 300.00 0.00 280.00 20.00 93.33% 61-3413-5401 A/RI Penalties Interest 0.00 0.00 0.00 2.12 2.12 0.00 % 61-3831-8500 Interest Earned 50,000.00 50,000.00 0.00 63,710.70 13,710.70 127.42% 61-3831-8513 Interest Earned Capital Reserv 22,000.00 22,000.00 0.00 25,203.53 3,203.53 114.56 % 61-3831-8517 Interest Earned Wa Debts Svc 11,000.00 11,000.00 0.00 13,404.45 2,404.45 121.86 % 61-3835-3312 0&M Reimbursement Greene Coun... 40,000.00 40,000.00 0.00 28,226.06 11,773.94 70.57 % 61-3835-3314 Utility Rembunemensgreneco. 20,000.00 20,000.00 0.00 15,094.75 4,905.25 75.47% 61-3835-3315 Insurancel Reimbursement/gene. 4,110.00 4,110.00 0.00 0.00 -4,110.00 0.00 % 61-3835-3316 Greene County Water Sales/reimbu.. 511,000.00 511,000.00 0.00 453,526.03 57,473.97 88.759 % 61-3835-3317 Pitt Co Guc Project Share 32,500.00 32,500.00 0.00 32,500.00 0.00 100.00 % 61-3835-5100 Water Sales 2,800,000.00 2,800,000.00 -101.16 2,069,981.25 730,018.75 73.93 % 61-3839-5200 Water Taps 10,000.00 10,000.00 0.00 9,625.00 -375.00 96.25 % 61-3839-5201 Water Tapl Facility Fees 7,500.00 7,500.00 0.00 10,875.00 3,375.00 145.00 % 61-3839-5400 Service Charges 65,000.00 65,000.00 0.00 7.50 64,992.50 0.01 % 61-3991-5900 Appropriated Fund Balance 0.00 45,889.00 0.00 0.00 45,889.00 0.009 % Revenue Total: 3,573,410.00 3,619,299.00 -101.16 2,722,436.39 -896,862.61 75.22% Expense Department: 7110 Water Administration 61-7110-1210 Salaries 25,000.00 25,000.00 469.65 20,050.45 4,949.55 80.20 % 61-7110-1810 FICA 2,000.00 2,000.00 35.93 1,533.98 466.02 76.70% 61-7110-1820 Retirement 3,100.00 3,100.00 64.11 2,626.04 473.96 84.71 % 61-7110-1830 Group Insurance 12,000.00 12,000.00 63.63 8,939.46 3,060.54 74.50 % 61-7110-1870 401k Retirement Cont. 700.00 700.00 12.92 529.14 170.86 75.59 % 61-7110-1920 Professional: Services 5,000.00 5,000.00 0.00 2,500.00 2,500.00 50.00 % 61-7110-2510 Automotive. Supplies 1,000.00 1,000.00 26.07 415.72 584.28 41.57 % 61-7110-2600 Departmental: Supplies 4,000.00 4,000.00 0.00 1,479.33 2,520.67 36.98 % 61-7110-3110 Travel/staff Development 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 61-7110-3210 Telephone And Postage 1,500.00 1,500.00 0.00 665.14 834.86 44.349 % 61-7110-3520 Equipment Maintenance and Repair 13,000.00 13,000.00 0.00 9,743.74 3,256.26 74.95 % 61-7110-3530 Maint/repair Vehicle 2,000.00 2,000.00 0.00 0.00 2,000.00 0.009 % 61-7110-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 61-7110-3960 Charges For Services- General Fund 595,474.00 595,474.00 0.00 0.00 595,474.00 0.009 % 61-7110-4400 Contracted: Services 6,000.00 6,000.00 0.00 221.32 5,778.68 3.69 % 61-7110-4500 Insurance And Bonds 50,000.00 50,000.00 0.00 49,082.16 917.84 98.16% 61-7110-4910 Dues And Subscriptions 3,000.00 3,000.00 0.00 775.00 2,225.00 25.83 % Department: 7110 Water Administration Total: 725,074.00 725,074.00 672.31 98,561.48 626,512.52 13.59% Department: 7120 Water Supply 61-7120-1210 Salaries 42,000.00 42,000.00 0.00 11,617.79 30,382.21 27.66 % 61-7120-1810 FICA 3,213.00 3,213.00 0.00 888.77 2,324.23 27.66 % 61-7120-1820 Retirement 5,197.00 5,197.00 0.00 1,515.40 3,681.60 29.16% 61-7120-1830 Group Insurance 12,000.00 12,000.00 0.00 1,527.00 10,473.00 12.73 % 61-7120-1870 401k Retirement Cont. 1,155.00 1,155.00 0.00 305.32 849.68 26.43% 61-7120-1920 Professional Services 500.00 500.00 0.00 0.00 500.00 0.00 % 61-7120-2120 Uniforms 800.00 800.00 0.00 990.91 -190.91 123.86 % 61-7120-2510 Automotive Supplies 5,000.00 5,000.00 301.36 3,588.06 1,411.94 71.76 % 61-7120-2600 Departmental: Supplies 55,000.00 55,000.00 0.00 33,595.67 21,404.33 61.08 % 61-7120-2700 Purchase For Resale 1,200,000.00 1,200,000.00 0.00 874,724.52 325,275.48 72.89 % 4/3/2025 9:36:54 AM Page 8 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 61-7120-3110 Travel/staff Development 1,000.00 1,000.00 0.00 405.00 595.00 40.50% 61-7120-3210 Telephone And Postage 10,000.00 10,000.00 0.00 6,916.62 3,083.38 69.17 % 61-7120-3300 Utilities 90,000.00 90,000.00 0.00 79,719.99 10,280.01 88.58 % 61-7120-3510 Maintenance/Repair Buildings 12,000.00 57,889.00 0.00 55,995.78 1,893.22 96.73 % 61-7120-3520 Maintenance Repair Equipment 12,000.00 12,000.00 0.00 12,375.61 375.61 103.13 % 61-7120-3530 Maint / Repair Vehicles 2,000.00 2,000.00 0.00 765.54 1,234.46 38.28 % 61-7120-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 61-7120-4400 Contracted Services 160,000.00 160,000.00 0.00 106,596.65 53,403.35 66.62 % 61-7120-4500 Insurance And Bonds 2,000.00 2,000.00 0.00 2,227.54 227.54 111.389 % 61-7120-4910 Dues And Subscriptions 7,500.00 7,500.00 0.00 1,228.77 6,271.23 16.38 % 61-7120-5550 Capital Outlay Equipment 20,000.00 20,000.00 0.00 0.00 20,000.00 0.00 % Department: 7120 - Water Supply Total: 1,641,865.00 1,687,754.00 301.36 1,194,984.94 492,769.06 70.80% Department: 7130 Water Distribution 61-7130-1210 Salaries 150,000.00 150,000.00 2,875.85 102,894.33 47,105.67 68.60 % 61-7130-1810 FICA 11,475.00 11,475.00 220.09 7,873.71 3,601.29 68.629 % 61-7130-1820 Retirement 19,430.00 19,430.00 392.57 13,911.70 5,518.30 71.60 % 61-7130-1830 Group Insurance 32,000.00 32,000.00 636.39 32,033.57 -33.57 100.10% 61-7130-1870 401k Retirement Cont. 4,100.00 4,100.00 79.12 2,803.65 1,296.35 68.38 % 61-7130-1920 Professional Services 2,500.00 2,500.00 0.00 1,690.00 810.00 67.609 % 61-7130-2120 Uniforms 2,000.00 2,000.00 0.00 502.69 1,497.31 25.13 % 61-7130-2510 Automotive: Supplies 8,500.00 8,500.00 410.73 5,616.40 2,883.60 66.08 % 61-7130-2600 Departmental Supplies 38,000.00 38,000.00 0.00 20,005.68 17,994.32 52.65 % 61-7130-3110 Travel/Staff Development 2,000.00 2,000.00 0.00 495.00 1,505.00 24.75 % 61-7130-3210 Telephone & Postage 3,000.00 3,000.00 0.00 943.71 2,056.29 31.46 % 61-7130-3300 Utilities 3,500.00 3,500.00 0.00 1,065.84 2,434.16 30.45 % 61-7130-3510 Maintenance, / Repair Buildings 10,000.00 10,000.00 0.00 0.00 10,000.00 0.00 % 61-7130-3520 Equipment Maintenance and Repair 5,000.00 5,000.00 0.00 3,757.29 1,242.71 75.15 % 61-7130-3530 Maintenance: and Repair Vehicles 7,000.00 7,000.00 0.00 4,070.92 2,929.08 58.16 % 61-7130-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 61-7130-3960 Due To General Street Cut 6,000.00 6,000.00 0.00 0.00 6,000.00 0.00 % 61-7130-4400 Contracted: Services 10,000.00 10,000.00 0.00 319.00 9,681.00 3.19% 61-7130-4500 Insurance And Bonds 8,500.00 8,500.00 0.00 8,891.59 -391.59 104.61 % 61-7130-5550 Capital Outlay Equipment 150,000.00 150,000.00 0.00 64,035.90 85,964.10 42.69 % 61-7130-5570 Capital Outlay- Misc. Water Projects 100,000.00 100,000.00 0.00 3,750.00 96,250.00 3.759 % Department: 7130 Water Distribution' Total: 573,505.00 573,505.00 4,614.75 274,660.98 298,844.02 47.89% Department: 7140 Non-Operating Expenses 61-7140-6990 Due To Code/safety 72,323.00 72,323.00 0.00 0.00 72,323.00 0.00 % 61-7140-7110 Bond Principal 2019 State Loan 15,975.00 15,975.00 0.00 0.00 15,975.00 0.00 % 61-7140-7112 Bond Principal Phase 1D Guc Proje... 75,000.00 75,000.00 0.00 0.00 75,000.00 0.009 % 61-7140-7113 Bond Principal Phase 1a Guc Project 71,000.00 71,000.00 0.00 0.00 71,000.00 0.00 % 61-7140-7114 Bond Principal Phase 1b Guc Project 47,000.00 47,000.00 0.00 0.00 47,000.00 0.00 % 61-7140-7115 Bond Principal Phase 1a Supplemen.. 40,000.00 40,000.00 0.00 0.00 40,000.00 0.00 % 61-7140-7212 Bondl Interest Phase 1a Guc Project 125,440.00 125,440.00 0.00 0.00 125,440.00 0.009 % 61-7140-7213 Bond Interest Phase 1b Guc Project 83,000.00 83,000.00 0.00 0.00 83,000.00 0.00 % 61-7140-7214 Bond Interest Phase 1a Supplement.. 52,260.00 52,260.00 0.00 0.00 52,260.00 0.009 % 61-7140-9861 Reserve Guc Waterline Phase 1a- Pr... 19,644.00 19,644.00 0.00 0.00 19,644.00 0.00 % 61-7140-9862 Reserve Guc Waterline Phase 1a- Se... 9,226.00 9,226.00 0.00 0.00 9,226.00 0.00 % 61-7140-9863 Reserve Guc Waterline Phase 1bl Lo... 13,000.00 13,000.00 0.00 0.00 13,000.00 0.00 % 61-7140-9864 Reserve Guc Waterline Phase 1d 7,500.00 7,500.00 0.00 0.00 7,500.00 0.009 % 61-7140-9865 Reserve: 2019 State Bond Loan 1,598.00 1,598.00 0.00 0.00 1,598.00 0.00 % Department: 7140 Non-Operating Expenses Total: 632,966.00 632,966.00 0.00 0.00 632,966.00 0.00% Expense Total: 3,573,410.00 3,619,299.00 5,588.42 1,568,207.40 2,051,091.60 43.33% Fund: 61 Water Fund Surplus (Deficit): 0.00 0.00 -5,689.58 1,154,228.99 1,154,228.99 0.00% Fund: 62 Sewer Fund Revenue 62-3831-8500 Interest Earned 16,000.00 16,000.00 0.00 17,658.14 1,658.14 110.36 % 62-3831-8513 Interest Earned Capital Reserv 2,500.00 2,500.00 0.00 3,693.26 1,193.26 147.73 % 4/3/2025 9:36:54 AM Page 9 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 62-3831-8516 Interest Earned- Sw Debt Service 800.00 800.00 0.00 1,460.47 660.47 182.56 % 62-3831-8530 Interest Earned Depreciation 2,400.00 2,400.00 0.00 3,055.91 655.91 127.33 % 62-3835-5150 Sewer Use Charges 1,873,351.00 1,873,351.00 -69.36 1,384,101.99 -489,249.01 73.88 % 62-3839-5202 Sewer Taps 10,000.00 10,000.00 0.00 10,000.00 0.00 100.00 % 62-3839-5203 Sewer Tap Facility Fees 8,500.00 8,500.00 0.00 9,000.00 500.00 105.88 % Revenue Total: 1,913,551.00 1,913,551.00 -69.36 1,428,969.77 -484,581.23 74.68% Expense Department: 7210 Sewer Administration 62-7210-1210 Salaries 25,000.00 25,000.00 469.65 20,050.45 4,949.55 80.20 % 62-7210-1810 FICA 1,900.00 1,900.00 35.93 1,533.98 366.02 80.74 % 62-7210-1820 Retirement 3,100.00 3,100.00 64.11 2,626.04 473.96 84.71 % 62-7210-1830 Group Insurance 3,200.00 3,200.00 63.63 2,354.40 845.60 73.58 % 62-7210-1870 401k Retirement Cont. 700.00 700.00 12.92 529.14 170.86 75.59 % 62-7210-1920 Professional Services 5,000.00 5,000.00 0.00 2,500.00 2,500.00 50.00 % 62-7210-2510 Automotive Supplies 700.00 700.00 26.07 415.70 284.30 59.39 % 62-7210-2600 Departmental: Supplies 4,000.00 4,000.00 0.00 176.32 3,823.68 4.41 % 62-7210-3110 Travel/staff Development 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 62-7210-3210 Telephone And Postage 1,500.00 1,500.00 0.00 697.30 802.70 46.49 % 62-7210-3520 Equipment Maintenance and Repair 13,000.00 13,000.00 0.00 9,743.75 3,256.25 74.95 % 62-7210-3530 Maint/repair Vehicles 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00% 62-7210-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 62-7210-3960 Charges For Services- General Fund 503,423.00 503,423.00 0.00 0.00 503,423.00 0.009 % 62-7210-4400 Contracted: Services 6,000.00 6,000.00 0.00 0.00 6,000.00 0.00 % 62-7210-4500 Insurance And Bonds 50,000.00 50,000.00 0.00 49,082.16 917.84 98.16% 62-7210-4910 Dues And Subscriptions 2,500.00 2,500.00 0.00 102.66 2,397.34 4.11 % Department: 7210 Sewer Administration' Total: 622,323.00 622,323.00 672.31 89,811.90 532,511.10 14.43% Department: 7220 Wastewater Collection 62-7220-1210 Salaries 150,000.00 150,000.00 2,875.77 102,891.72 47,108.28 68.599 % 62-7220-1810 FICA 11,475.00 11,475.00 219.91 7,868.99 3,606.01 68.58 % 62-7220-1820 State Retirement 19,430.00 19,430.00 392.52 13,909.55 5,520.45 71.599 % 62-7220-1830 Group Insurance 30,000.00 30,000.00 636.11 21,626.52 8,373.48 72.09 % 62-7220-1870 401k Retirement Cont. 4,100.00 4,100.00 79.05 2,801.27 1,298.73 68.32% 62-7220-1920 Professional Services 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 62-7220-2120 Uniforms 2,000.00 2,000.00 0.00 1,405.35 594.65 70.27% 62-7220-2510 Automotive: Supplies 7,000.00 7,000.00 410.73 5,363.05 1,636.95 76.62 % 62-7220-2600 Departmental Supplies 16,000.00 16,000.00 0.00 11,809.21 4,190.79 73.81 % 62-7220-3110 Travel/Staff Development 1,500.00 1,500.00 0.00 0.00 1,500.00 0.00 % 62-7220-3210 Telephone & Postage 10,000.00 10,000.00 0.00 9,960.55 39.45 99.61% 62-7220-3300 Utilities 40,000.00 40,000.00 0.00 20,215.88 19,784.12 50.54 % 62-7220-3510 Maintenance, / Repair Buildings 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 62-7220-3520 Equipment Maintenance and Repair 12,000.00 12,000.00 0.00 3,299.45 8,700.55 27.50 % 62-7220-3530 Maint/Repair Vehicles 6,000.00 6,000.00 0.00 1,996.21 4,003.79 33.27% 62-7220-3545 Maintenance & Repair Pump Stati... 25,000.00 25,000.00 0.00 23,874.18 1,125.82 95.50 % 62-7220-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 62-7220-3960 Due To General Street Cut 6,000.00 6,000.00 0.00 0.00 6,000.00 0.00 % 62-7220-4390 Rentals 10,000.00 10,000.00 0.00 0.00 10,000.00 0.009 % 62-7220-4400 Contracted: Services 10,000.00 10,000.00 0.00 5,960.59 4,039.41 59.61 % 62-7220-4500 Insurance And Bonds 6,000.00 6,000.00 0.00 6,478.43 -478.43 107.97% 62-7220-4910 Dues And Subscriptions 1,000.00 1,000.00 0.00 1,760.00 -760.00 176.00 % 62-7220-5550 Capital Outlay Equipment 30,000.00 30,000.00 0.00 0.00 30,000.00 0.009 % Department: 7220 Wastewater Collection* Total: 400,005.00 400,005.00 4,614.09 241,220.95 158,784.05 60.30% Department: 7230 Wastewater Treatment 62-7230-1920 Professional Services 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 62-7230-2600 Departmental: Supplies 20,000.00 20,000.00 0.00 8,730.69 11,269.31 43.65 % 62-7230-3300 Utilities 120,000.00 120,000.00 0.00 69,431.84 50,568.16 57.86 % 62-7230-3510 Maintenance/ Repair - Buildings 20,000.00 20,000.00 0.00 0.00 20,000.00 0.00% 62-7230-3520 Equipment Maintenance and Repair 50,000.00 50,000.00 0.00 23,241.38 26,758.62 46.48 % 4/3/2025 9:36:54 AM Page 10 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 62-7230-4400 Contracted: Services 422,000.00 422,000.00 0.00 326,921.95 95,078.05 77.47% 62-7230-4404 Land. Application Sludge 50,000.00 50,000.00 0.00 126,575.02 76,575.02 253.15 % 62-7230-4910 Dues And Subscriptions 3,000.00 3,000.00 0.00 4,317.31 1,317.31 143.91 % 62-7230-5550 Capital Outlay Equipment 50,000.00 50,000.00 0.00 0.00 50,000.00 0.00 % Department: 7230 Wastewater Treatment Total: 737,000.00 737,000.00 0.00 559,218.19 177,781.81 75.88% Department: 7240 Non-Operating Expenses 62-7240-7103 Bond Principal Sludge Drying Unit 71,365.00 71,365.00 0.00 0.00 71,365.00 0.00 % 62-7240-7104 Usda Loan Principal- 24" San Sw Im... 33,000.00 33,000.00 0.00 0.00 33,000.00 0.00 % 62-7240-7203 Bond Interest Sludge Drying Unit 4,721.00 4,721.00 0.00 2,360.40 2,360.60 50.009 % 62-7240-7204 Usda Loan Interest- 24" San Sw Imp... 38,033.00 38,033.00 0.00 0.00 38,033.00 0.00 % 62-7240-9861 Reserve 24" Sanitary Sw Improv 7,104.00 7,104.00 0.00 0.00 7,104.00 0.00 % Department: 7240 Non-Operating Expenses Total: 154,223.00 154,223.00 0.00 2,360.40 151,862.60 1.53% Expense Total: 1,913,551.00 1,913,551.00 5,286.40 892,611.44 1,020,939.56 46.65% Fund: 62 Sewer Fund Surplus (Deficit): 0.00 0.00 5,355.76 536,358.33 536,358.33 0.00% Fund: 63 Electric Fund Revenue 63-3831-8501 Interest On Investments 34,000.00 34,000.00 0.00 26,701.55 -7,298.45 78.53 % 63-3831-8515 Interest Earned Rate Stabiliza 7,300.00 7,300.00 0.00 8,475.14 1,175.14 116.10% 63-3831-8530 Interest Earned Depreciaiton 5,300.00 5,300.00 0.00 6,303.19 1,003.19 118.93 % 63-3835-5104 Electric Sales 6,644,000.00 6,644,000.00 0.00 5,364,551.00 -1,279,449.00 80.74 % 63-3835-5105 Sale Materials & Services 5,000.00 5,000.00 0.00 26,308.18 21,308.18 526.16 % 63-3835-5802 Facilities Charges 2,000.00 2,000.00 0.00 1,417.50 -582.50 70.88 % 63-3839-5400 Service Charges 75,000.00 75,000.00 0.00 106,400.50 31,400.50 141.87 % 63-3839-8095 Miscellaneous Income 0.00 0.00 0.00 91.55 91.55 0.009 % 63-3991-5900 Fund Balance. Appropriated 0.00 14,511.00 0.00 0.00 -14,511.00 0.00 % Revenue Total: 6,772,600.00 6,787,111.00 0.00 5,540,248.61 1,246,862.39 81.63% Expense Department: 7310 - Electric Administration 63-7310-1210 Salaries 50,000.00 50,000.00 939.28 40,100.12 9,899.88 80.209 % 63-7310-1810 FICA 4,000.00 4,000.00 71.85 3,067.36 932.64 76.68 % 63-7310-1820 Local Government Retirement 6,168.00 6,168.00 128.21 5,251.68 916.32 85.149 % 63-7310-1830 Groupl Insurance 6,000.00 6,000.00 127.24 11,292.70 -5,292.70 188.21 % 63-7310-1870 Retirement Cont. -401(k) 1,300.00 1,300.00 25.82 1,057.79 242.21 81.37 % 63-7310-1920 Professional Services 5,000.00 5,000.00 0.00 2,500.00 2,500.00 50.00 % 63-7310-2120 Uniforms 1,000.00 1,000.00 0.00 0.00 1,000.00 0.009 % 63-7310-2510 Automotive: Supplies 1,500.00 1,500.00 26.07 659.77 840.23 43.98 % 63-7310-2600 Departmental Supplies 2,000.00 2,000.00 0.00 176.32 1,823.68 8.82% 63-7310-3110 Travel/staff Development 2,000.00 2,000.00 0.00 1,026.89 973.11 51.34 % 63-7310-3210 Telephone And Postage 2,500.00 2,500.00 0.00 952.91 1,547.09 38.12% 63-7310-3520 Equipment Maintenance and Repair 15,000.00 15,000.00 0.00 9,743.76 5,256.24 64.96 % 63-7310-3530 Maint/repair Vehicles 2,000.00 16,511.00 0.00 0.00 16,511.00 0.009 % 63-7310-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 63-7310-3960 ChargesFor Services-general Fund 633,532.00 633,532.00 0.00 0.00 633,532.00 0.00% 63-7310-4390 Rentals 25,000.00 25,000.00 0.00 15,983.19 9,016.81 63.93 % 63-7310-4400 Contracted: Services 5,000.00 5,000.00 0.00 221.24 4,778.76 4.42% 63-7310-4500 Insurance. And Bonds 50,000.00 50,000.00 0.00 49,082.15 917.85 98.165 % 63-7310-4910 Dues And Subscriptions 1,000.00 1,000.00 0.00 1,100.00 100.00 110.009 % Department: 7310 Electric Administration Total: 813,300.00 827,811.00 1,318.47 142,215.88 685,595.12 17.18% Department: 7320 Electric Distribution 63-7320-1210 Salaries 340,000.00 340,000.00 4,440.24 220,918.35 119,081.65 64.98 % 63-7320-1810 FICA 25,000.00 25,000.00 337.27 16,800.78 8,199.22 67.20% 63-7320-1820 Retirement 35,000.00 35,000.00 606.09 29,642.31 5,357.69 84.69 % 63-7320-1830 GroupInsurance 60,000.00 60,000.00 1,018.00 61,589.97 -1,589.97 102.659 % 63-7320-1870 401(k) Retire. Cont. 9,000.00 9,000.00 122.11 5,972.02 3,027.98 66.36 % 63-7320-1920 Professional Services 5,000.00 5,000.00 0.00 1,104.54 3,895.46 22.099 % 63-7320-2120 Uniforms 5,000.00 5,000.00 0.00 4,382.60 617.40 87.65 % 4/3/2025 9:36:54 AM Page 11 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 63-7320-2510 Automotive Supplies 17,000.00 17,000.00 650.44 9,524.11 7,475.89 56.02 % 63-7320-2520 Fuel Generator 15,000.00 15,000.00 0.00 2,614.32 12,385.68 17.43 % 63-7320-2600 Departmental Supplies 160,000.00 160,000.00 0.00 46,815.73 113,184.27 29.26 % 63-7320-2700 Purchase For Resale 4,500,000.00 4,500,000.00 0.00 3,167,899.82 1,332,100.18 70.40 % 63-7320-3110 Travel/Staff Development 2,000.00 2,000.00 0.00 1,133.75 866.25 56.69 o 63-7320-3210 Telephone & Postage 7,000.00 7,000.00 0.00 3,744.39 3,255.61 53.49 % 63-7320-3300 Utilities 10,000.00 10,000.00 0.00 7,349.22 2,650.78 73.49 % 63-7320-3510 Maintenance, / Repair Buildings 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 63-7320-3520 Equipment Maintenance and Repair 20,000.00 20,000.00 0.00 7,822.25 12,177.75 39.11 % 63-7320-3530 Maintenance and Repair Vehicles 15,000.00 15,000.00 0.00 25,370.77 10,370.77 169.14 % 63-7320-3542 Maintenance & Repair Generator 40,000.00 40,000.00 0.00 0.00 40,000.00 0.009 % 63-7320-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 63-7320-4390 Rentals 1,500.00 1,500.00 0.00 0.00 1,500.00 0.00 % 63-7320-4400 Contracted Services 135,000.00 135,000.00 0.00 5,926.60 129,073.40 4.39 % 63-7320-4500 Insurance And Bonds 15,000.00 15,000.00 0.00 14,813.12 186.88 98.75 % 63-7320-5000 Capital Outlay Noncapitalized 0.00 0.00 0.00 5,108.76 -5,108.76 0.00 % 63-7320-5550 Capital Outlay: Equipment 130,000.00 130,000.00 0.00 0.00 130,000.00 0.009 % Department: 7320 Electric Distribution' Total: 5,549,000.00 5,549,000.00 7,174.15 3,638,533.41 1,910,466.59 65.57% Department: 7340 Non-Operating' Expenses 63-7340-3960 Due To General Fund 319,243.00 319,243.00 0.00 0.00 319,243.00 0.00 % 63-7340-6990 Due To Code/safety 45,000.00 45,000.00 0.00 0.00 45,000.00 0.00 % 63-7340-9811 Contribution To General Fund- Pilot 46,057.00 46,057.00 0.00 0.00 46,057.00 0.00 % Department: 7340 Non-Operating Expenses Total: 410,300.00 410,300.00 0.00 0.00 410,300.00 0.00% Expense Total: 6,772,600.00 6,787,111.00 8,492.62 3,780,749.29 3,006,361.71 55.70% Fund: 63 Electric Fund Surplus (Deficit): 0.00 0.00 -8,492.62 1,759,499.32 1,759,499.32 0.00% Fund: 71 Cemetery Perpetual Care Fund Revenue 71-3413-4009 A/RI Penalties - Interest 1,000.00 1,000.00 0.00 837.88 -162.12 83.799 % 71-3474-4022 Cemetery Sales 32,000.00 32,000.00 0.00 18,509.09 -13,490.91 57.84 % 71-3831-8500 Interest Earned 3,500.00 3,500.00 0.00 4,386.52 886.52 125.33 % Revenue Total: 36,500.00 36,500.00 0.00 23,733.49 -12,766.51 65.02% Expense Department: 4740 Cemeteries Perpetual Care 71-4740-3960 Due' To General Fund 36,500.00 36,500.00 0.00 0.00 36,500.00 0.00 % 71-4740-8941 Bad Debt- Old ARI Write-off 0.00 0.00 0.00 12.75 -12.75 0.009 % Department: 4740 Cemeteries Perpetual Care Total: 36,500.00 36,500.00 0.00 12.75 36,487.25 0.03% Expense Total: 36,500.00 36,500.00 0.00 12.75 36,487.25 0.03% Fund: 71- Cemetery Perpetual Care Fund Surplus (Deficit): 0.00 0.00 0.00 23,720.74 23,720.74 0.00% Fund: 72- Dogwood Festival Fund Revenue 72-3831-8500 Interest Earned 2,500.00 2,500.00 0.00 5,068.85 2,568.85 202.75 % 72-3833-8430 Donations 40,000.00 40,000.00 0.00 19,722.50 20,277.50 49.31% 72-3835-8021 Amusements/Sports Revenues 25,000.00 25,000.00 0.00 0.00 -25,000.00 0.00 % 72-3835-8022 Concerts Revenue 15,000.00 15,000.00 0.00 0.00 15,000.00 0.00 % 72-3835-8023 Ice & Beverage Revenue 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 72-3835-8102 Souvenier Revenue 18,000.00 18,000.00 0.00 185.00 17,815.00 1.03 % 72-3839-4024 Vendor Fees 30,000.00 30,000.00 0.00 27,800.00 -2,200.00 92.67 % 72-3839-8095 Miscellaneous Revenue 0.00 0.00 0.00 1,240.00 1,240.00 0.009 % Revenue Total: 132,500.00 132,500.00 0.00 54,016.35 -78,483.65 40.77% Expense Department: 6170 Dogwood Festival 72-6170-2700 Purchases For Resale 16,000.00 16,000.00 0.00 0.00 16,000.00 0.00 % 72-6170-2750 Entertainment 55,000.00 55,000.00 0.00 15,000.00 40,000.00 27.279 % 72-6170-2900 Misc. Expenses & Supplies 6,000.00 6,000.00 0.00 0.00 6,000.00 0.00 % 72-6170-2910 Kids CoolF Fest 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 4/3/2025 9:36:54 AM Page 12 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 72-6170-2921 Special Venues 4,000.00 4,000.00 0.00 1,250.00 2,750.00 31.25 % 72-6170-3210 Telephone & Postage 150.00 150.00 0.00 27.38 122.62 18.259 % 72-6170-3410 Printing 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 72-6170-3700 Advertising 25,000.00 25,000.00 0.00 250.00 24,750.00 1.009 % 72-6170-4390 Rentals 22,000.00 22,000.00 0.00 3,622.50 18,377.50 16.47% 72-6170-4400 Contracted Services 0.00 0.00 0.00 1,668.75 1,668.75 0.00% 72-6170-4910 Dues & Subscriptions 350.00 350.00 0.00 0.00 350.00 0.00 % 72-6170-8941 Bad Debt- Old AR Write-off 0.00 0.00 0.00 250.00 -250.00 0.009 % Department: 6170 Dogwood Festival Total: 132,500.00 132,500.00 0.00 22,068.63 110,431.37 16.66% Expense Total: 132,500.00 132,500.00 0.00 22,068.63 110,431.37 16.66% Fund: 72 Dogwood Festival Fund Surplus (Deficit): 0.00 0.00 0.00 31,947.72 31,947.72 0.00% Report Surplus (Deficit): 0.00 0.00 -109,061.54 1,917,206.03 1,917,206.03 0.00% 4/3/2025 9:36:54 AM Page 13 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 04/30/2025 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 10- General Fund 0.00 0.00 -89,139.81 1,578,822.37 1,578,822.37 11 May Museum and Park 0.00 0.00 -383.77 9,726.70 -9,726.70 61 - Water Fund 0.00 0.00 5,689.58 1,154,228.99 1,154,228.99 62- Sewer Fund 0.00 0.00 -5,355.76 536,358.33 536,358.33 63 Electric Fund 0.00 0.00 -8,492.62 1,759,499.32 1,759,499.32 71 Cemetery Perpetual Care Funi 0.00 0.00 0.00 23,720.74 23,720.74 72 Dogwood Festival Fund 0.00 0.00 0.00 31,947.72 31,947.72 Report Surplus (Deficit): 0.00 0.00 -109,061.54 1,917,206.03 1,917,206.03 4/3/2025 9:36:54 AM Page 14 of 14 JF Agenda Item 1 To: The Honorable Mayor and Commissioners April 7, 2025 TH CABDIEF S Subject: Proclamation For National Poetry Month Mayor Moore will be presenting a proclamation declaring the month of April as National Poetry Month in Farmville. Information Only Action Recommended: Staff Contact Name: David Hodgkins, Town Manager Email and Phone: dhadpin@lamylmcgox / 252-753-6700 WN 0 a EST: 1872 PROCLAMATION NATIONAL POETRY MONTH WHEREAS, the Academy of American Poets established the month of April as National Poetry Month in 1996; and WHEREAS, National Poetry Month seeks to highlight the extraordinary legacy and ongoing achievement of American poets; introduce Americans to the pleasures and benefits of reading poetry; bring poets and poetry to the public in immediate and innovative ways; and make poetry an important part of our children's education; and WHEREAS, National Poetry Month, under the leadership and direction of the Academy of American Poets, is now the largest literary celebration in the world; and WHEREAS, poetry enhances and enriches the lives of all Americans; and WHEREAS, poetry, as an essential part of the arts and humanities, affects every aspect of life in America today, including education, the economy, and community pride and development; and WHEREAS, poetry has produced some of the nation's leading creative artists and has inspired other artists in fields such as music, theatre, film, dance, and the visual arts. NOW, THEREFORE, I, John O. Moore, Mayor ofFarmville, North Carolina, do hereby proclaim April 1 through April 30, 2025 as National Poetry Month. I call upon public officials, educators, librarians, and all the people of Farmville, North Carolina to observe this month, to celebrate the cultural riches our community has to offer, and to recognize the important role of! poetry in creating and sustaining this great nation with appropriate ceremonies, activities, and programs. This the 7th day of April, 2025. John O. Moore, Mayor OF Agenda Item 2 To: The Honorable Mayor and Commissioners April 7, 2025 TH CADDIS Subject: Proclamation Celebrating the 50th Anniversary of the Pitt County Council on Aging Mayor Moore will be presenting a proclamation to celebrate the 50th anniversary of the Pitt County Council on Aging. Information Only Action Recommended: Staff Contact Name: David Hodgkins, Town Manager Email and Phone: dhndpin@lmyilmegey / 252-753-6700 a ST. 1872 1 y V Proclamation Celebrating the 50th Anniversary of Pitt County Council on Aging May 2025 WHEREAS, Pitt County Council on Aging has been dedicated to enhancing the quality of life for older adults since its establishment in 1975; and WHEREAS, the Mission of the Pitt County Council on Aging is to help the County's seniors live a more active and healthy life, remaining independent as long as possible, and WHEREAS, for 50 years, Pitt County Council on Aging has provided vital services, resources, and advocacy to support the independence, dignity, and well-being of the senior population in our community; and WHEREAS, through programs such as six Senior Wellness Centers, Meals on Wheels, Medicare Counseling, Programming and Activities, Healthy Aging and Injury Prevention, and Aging Services, Pitt County Council on Aging has played a critical role in meeting the diverse needs of older adults across the County; and WHEREAS, the dedication of the Council's staff, volunteers, community partners, and supporters has made a lasting and meaningful impact on the lives of countless individuals and families; and WHEREAS, the work of the Council on Aging exemplifies the values of integrity, compassion, respect, and community service, and continues to address the growing needs of an aging population; NOW, THEREFORE, I, John O. Moore, Mayor of the Town of Farmville, North Carolina, do hereby recognize and congratulate Pitt County Council on Aging on the occasion of its 50th Anniversary, and encourage all residents to honor their commitment to serving older adults and promoting a thriving, inclusive community for people of all ages. This the 7th day of April, 2025. John 0. Moore, Mayor à Agenda Item 3 EST. 1872 TO: The Honorable Mayor and Commissioners y April 7, 2025 Subject: Approval of Minutes To approve minutes from the following meeting(s): February 24, 2025 Retreat session 1 February 24, 2025 Retreat session 1- closed February 25, 2025 Retreat session 2 February 25, 2025 Retreat session 2- closed March 3, 2025 Regular session Action Recommended: Approve Minutes Staff Contact Name- Email and Phone: Amy Johnson- ohnson@ammvilemegor - (252) 753-6715 Town of Farmville Board of Commissioners Retreat Session-1 February 24, 2025 Draft The Farmville Board of Commissioners met in special session on Monday, February 24, 2025 at 9:00 a.m. in the Farmville Public Library meeting room with Mayor John O. Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Manager David Hodgkins and Town Clerk Amy Johnson. Mayor Moore called the meeting to order at 9:00 a.m. Year in Review- Goals 1. Accomplishments from 2024 Town Manager Hodgkins provided a brief overview of the goals that were established at the 2024 retreat and the accomplishments of those goals during the past year. Citizen Advisory Board Updates 2. Reports from Citizen Advisory Boards Planning Board - Todd Edwards gave a report on recent accomplishments and the goals oft the Planning Board for the coming year. Recreation Advisory Board - Phillip Irvin gave a report on Recreation activities over the past year and informed the Board of current happenings for Recreation. Library Advisory Board - Kearney. Long was absent due tojob emergency. Library Director Angie Bates gave a report on activities at the library over the past year and informed the Board of current happenings and programs at the library. Dogwood Advisory Board - Kearney Long was absent due to job emergency and Chairman Dan Taylor was unable to attend due to a Continuing Ed class scheduling conflict. Project Updates 3. Dilapidated Structures Code Enforcement Officer Paul Ellis provided the Board with an update on dilapidated structures. He presented a list of properties that have been addressed in the past years and a list of properties that are in various stages of the condemnation process. Ellis reported there have been 10 new single-family homes built in the city limits and ETJ during the past year that has added $4 million in value to our tax base. In addition, he reported that Dalton's Cove Subdivision has 26 homes completed, 2 under construction which leaves 14 lots available. He stated Pinehurst Court Subdivision has 4 homes completed with 1 under construction which leaves 7 lots available. Ellis further stated the Wilson Street Cottages has 3 homes completed, 1 under construction which leaves 2 available. Finally, Ellis discussed Bynum Farms Subdivision where there is a total of 170 building lots to be developed in 3 phases. There will be 55 lots in the first phase with the final plat approval coming to the Board in a couple ofmonths. February 24, 2025 4. Paving Projects Public Works Director Wes Thomas reported to the Board on the paving goals for FY 2025. He stated he plans to address/resurface the following: 1. Housing Authority Godwin Dr. 240' and Anderson Ave. 112' (intersection) 2. Bennett Street 42' 3. Corbett Apts.- Alfred Dr. and Corbett St. 4. Portions of] Park St. (1)30" patch (2) 30' from Wilson St. intersection 5. S. Walnut St. 210' crossing Church. Intersections S. Walnut 67'/Pine St. 84' 6. (1) Williams St./Bennett 80' including (2) Williams/Vines 62' Valley drain replaced 7. Portions of Wright Dr. 8. Portions of Pine St. 15'/ Greene St. intersection 50' 9. South Barrett St. 403' 10. Cotton St. 233' 11. Mandarin Dr. 200' 12. West Church St. 13. Horne/Fields St. intersection Thomas stated that potholes and utility road cuts are an ongoing problem that is addressed as weather and temperatures permit. 5. Sidewalk Projects Public Works Director Wes Thomas updated the Board on planned projects for sidewalk repairs and additions for 2025. Project One: Sidewalks on Church St - portions in extended business district (H&R Block and Farmville Funeral Home) gaps and repairs. Sidewalk replacements on East Church (residential). Sections of sidewalks on West Wilson St. with possible addition of sidewalk from Dalton's Cove to Wilson and Davis intersection. Project Two: Addition of 8 ADA compliant handicap ramps to our current sidewalk system Mayor Moore called a brief recess at 10:17 a.m. The meeting was reconvened at 10:26 a.m. Project Updates Continued 6. Storm Drainage Projects Rich Moore with McDavid Associates, Inc. stated that the Town continues to face drainage needs and drainage is a critical part of any municipality's infrastructure system but is the most difficult to operate and maintain. Moore said recurring intense storm events have emphasized problems with existing drainage assets. The town has made use of existing manpower to maintain drainage features; however, some failure of existing facilities is contributing to adverse impact on roads and residences. 2 February 24, 2025 Moore continued by stating that the town has been fortunate to have obtained Golden LEAF grants and use Powell Bill funds to address drainage problems, with most recent improvements including May Boulevard, Bynum Drive and J.Y. Monk Park. Moore provided the Board with an update of the status ofthe Town's drainage system and included a summary of known capital improvement needs. The following were identified as areas of deficiency: Horne Avenue (near Municipal Athletic Park), Barrett/Cotton/Moore/Fields Streets, Wallace Street, Grimmersburg Street/Wilson Street, Pecan Grove, Walnut Street, and Farmville Country Club. In addition, Moore stated that the Town submitted pre-applications to the Division of Emergency Management for FEMA BRIC (Building Resilient Infrastructure and Communities) grant funds to address drainage on Horne Avenue, Fields Street and within the Farmville County Club. He further stated on February 10th, the town received notification that all pre-applications have been approved for formal application submittal. 7. Water Projects Rich Moore with McDavid Associates, Inc. stated that the Town has aggressively pursued water system improvements to address deficiencies. Moore further stated the town has some additional water system needs based on prior evaluation; however, most critical needs have been met. Moore reported the Town has an active $2,454,000 American Rescue Plan Act grant by the Division of Water Infrastructure that began in late 2024, which is approximately 30% complete. He said project scope will replace/upgrade waterlines on the following streets: Allen St. Jones St., Lang St., N. George St., Davis Circle, Crestwood Dr., E. Hines St. Moore also reported that scoping will include elimination of current dead-end lines on E. Pine Street and replace the existing 12" cast iron waterline that extends from the Main Street elevated storage tank to Walnut Street, north along Walnut Street to Belcher Street, and continuing west along Belcher Street to the intersection with Park Street. Moore concluded by stating that the town water system is in good condition, with the remaining need being the replacement ofthe existing asbestos cement water line along Marlboro Road. He: recommended that the town continue to pursue financial assistance to help improve/enhance water system infrastructure to position the town to continue to grow. 8. Sanitary Sewer Projects Rich Moore with McDavid Associates, Inc. stated that the Town has aggressively pursued financial assistance opportunities to replace/rehabilitate aged infrastructure to help reduce inflow/infiltration. He added that the Town has implemented approximately $12 million of sanitary sewer plasememtrehabiliation projects over the past 10 years. He continued by saying that the Town's efforts have made a 3 February 24, 2025 significant difference in keeping the infrastructure in compliance with permits and in keeping costs down. Moore reported that the Town was successful in obtaining additional grants from the Division of Water Infrastructure to address the following existing sanitary sewer system deficiencies: Sewer cleaning/video inspection activities have been completed that included approximately 40,000 LF of existing vitrified clay sewer piping Replace sewer collection lines located in the Farmville Housing Authority and rehabilitate existing Town Sewer Pump Station No.1 ($3,580,000 American Rescue Plan Act grant awarded) - DWI has advised that authorization to advertise project is forthcoming. Replace and relocate approximately 5,000 LF of 24" diameter sanitary sewer outfall piping that is currently located within Middle Swamp east of US 258 ($4,431,000 American Rescue Plan Act grant awarded) - DWI authorization to advertise the project for bids has been received. Moore provided an update on the status ofthe town's s sanitary sewer system and known capital improvement needs. He reported that the town's sewer system is an asset and with the excess capacity, the town has turned that into revenue by accepting sewer from Fountain, Walstonburg, and Greene County. In conclusion, Moore stated that the Town needs to continue to pursue financial assistance to helpimprovelenhance sanitary sewer infrastructure to position the town to continue to grow. Special Discussion Topics 11. ADA Transition Plan Public Works Director Wes Thomas stated the town currently has the same need as many municipal and county governments throughout North Carolina, which is we need an ADA Transition Plan that complies with ADA Title II and III requirements. Thomas further stated an ADA Transition Plan is a document that outlines how to remove physical barriers that prevent people with disabilities from accessing facilities, parks, programs and transportation systems. He said included in the plan is the following: Designation of an ADA Coordinator Training for employees on ADA requirements and laws Budget Schedule for improvements An inventory of accessibility barriers Aj plan for the removal ofknow barriers Assessment of communication regarding ADA with the public Implementation of plan Thomas continued by saying that an ADA transition plan is considered a Federal mandate under the Americans with Disabilities Act, meaning that public entities with more than 50 employees are required by law to develop and implement a plan outlining 4 February 24, 2025 steps to make facilities, programs, parks and transportation routes accessible to people with disabilities. He asked the Board for guidance on how to proceed. 12. Retail Electric Customer Survey Update Town Manager David Hodgkins stated that each year, ElectriCities of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction. He said the goal of the exercise is to gain insight into customer opinions on the perception of the electric provider, responsiveness to customer needs, and service enhancements that will benefit the electric provider and the customer. Hodgkins added that the town last participated in the study in 2022, and the Board voted in November 2024 to participate in the 2025 study. He stated that the town will conduct the Customer Satisfaction Survey from February 25 - April 4, and the survey will be made available to all residential and commercialindustial customers to gather feedback on their experiences with Town of] Farmville Electric. Closed Session Mayor Moore asked for a motion to into closed session. On motion by Commissioner Hobbs, the Board adjourned into closed session at 12:01 p.m. pursuant to G.S. 143.318.11(a)(4) to discuss matters relating to property acquisition and economic development. The motion carried unanimously. On motion by Commissioner Smith, the Board returned to regular session at 12:12 p.m. The motion carried unanimously. Mayor Moore called a brief recess for lunch at 12:13 p.m. The meeting reconvened at 1:03 p.m. Special Discussion Topics Continued 10. Parks and Recreation Master Plan Nate Halubka, with McGill Associates, provided an update on the 10-year Parks and Recreation Master Plan, highlighting key findings from the community engagement process. He began with an overview ofthemes that have emerged from recent outreach efforts, which will inform potential recommendations for the Master Plan. Halubka reported that the community engagement process has gathered over 450 verified responses through the community survey, along with 2 successful pop-up events engaged more than 200 community members in face-to-face interactions. He added they conducted 5 virtual focus groups targeting specific community groups: seniors, non-profits, business owners, athletics, and families. Halubka concluded with leading the Board of Commissioners through a SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis, providing a structured and uniform approach to gathering input from the Board. 5 February 24, 2025 Mayor Moore called a briefrecess at 1:50 p.m. The meeting reconvened at 2:05 p.m. 9. Horne Avenue Streetscape Project Update Stephen Faber, from Stewart Planning Consultants, provided an update on the West Horne Streetscape Master Plan Project. He explained the vision for the project is to transform West Horne Avenue into a great street through physical and aesthetic improvements to provide benefits to residents and visitors to Farmville. He further explained that to accomplish this vision, the following goals and objectives must be worked on: Pedestrian Connection Park Edge Greening and Beautification New, Improved Gateway Mayor Moore called a briefrecess at 2:28 p.m. The meeting reconvened at 2:45 p.m. Update on Current Budget 13. Current Financial Statement Town Manager Hodgkins provided the Board with a current financial statement. 14. Debt Service Outlook Town Manager Hodgkins provided the Board with an updated long-term debt schedule. Budget Issues for FY 2025/2026 15. Utility Rates Town Manager Hodgkins stated that he anticipated the following regarding utility rates in the FY 2025/2026 budget: Electric Rates: A nominal increase may be necessary to fund operational and capital needs, but those needs remain unknown until we get further into the budget process. Water Rates: An increase of 3.0% to 4.0% may be necessary to address a planned wholesale rate increase from Greenville Utilities Commission effective July 1. Sewer Rates: No increase is anticipated but a nominal increase may need to be considered if operational cost savings can't be identified during the budget process. Sanitation Fees: Any increase will be totally dependent on GFL Environmental (formerly Waste Industries) and any increase they pass on to the Town. 6 February 24, 2025 16. Staffing IIssues Town Manager. Hodgkins reported on recent staff vacancies and new hires experienced in 2024. On motion by Commissioner Evans, the meeting adjourned at 3:06 p.m. The motion carried unanimously. John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk 7 Town of Farmville Board of Commissioners Retreat Session-2 February 25, 2025 Draft The Farmville Board of Commissioners met in special session on Tuesday, February 25, 2025 at 9:00 a.m. in the Farmville Public Library meeting room with Mayor John O. Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Manager David Hodgkins and Town Clerk Amy Johnson. Mayor Moore called the meeting to order at 9:00 a.m. Closed Session Mayor Moore asked for a motion to go into closed session. On motion by Commissioner Smith, the Board adjourned into closed session at 9:01 a.m. pursuant to G.S. 143.318.11(Q(6) to discuss matters relating to personnel. The motion carried unanimously. Mayor Moore asked Town Clerk Amy Johnson to exit the meeting at 9:02 a.m. On motion by Commissioner Hobbs, the Board returned to regular session at 10:17 a.m. The motion carried unanimously. Other Discussion 17. Goal Setting for 2025 and Beyond The Board had a general discussion about where we are as a town and where we want to go, how we want to see how town grows and improve and thrive. Mayor Moore stated there needed to be discussions with the Boys and Girls Club as to future plans and what works best for them and the town as far as facilities and activities. Mayor Moore asked the Department Heads that were present at the meeting for their wish list for the upcoming budget. Library Director Angie Bates asked for a new projector & podium replacement and a full-time position and stated she would even be willing to sacrifice 2 part-time positions for the full-time position. Planning Director Justin Oakes asked for money to continue with the condemnation process and additional funds in the travel and staff budget SO his employee Jessica Stepps can get certified as a building inspector to help Paul Ellis with inspections and have another person on staff, ifand when Paul retires. Public Works Director Wes Thomas asked for a new leaf vacuum truck at a price of $290,000. He stated the old one is from the 1980s and they are in desperate need of a new one and to have one ready by November 2025, it must be order by March 31st. February 25, 2025 Recreation Director Chris Horrigan asked for direction in proceeding with the Boys and Girls Club. He explained improvements that could be made to the building to make it more beneficial and usable for the town's recreational use. Town Manager Hodgkins thanked the Board for continuing to do the annual retreats each year because they do provide a benefit. Mayor Moore and Commissioners provided closing comments. On motion by Commissioner Shackleford, the meeting adjourned at 11:48a.m. The motion carried unanimously. John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk 2 Town of Farmville Board of Commissioners March 3, 2025 Draft The Farmville Board of Commissioners met in regular session on Monday, March 3, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Mayor Moore called the meeting to order at 5:30 p.m. Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan. Citizen presentations Mayor Moore stated there were no citizen presentations at this time. Town Manager's Comments Town Manager Hodgkins made the following comment(s) to the Board: Annual Retreat was success and beneficial, and hopes the Board continues the tradition after he retires. Pitt Community College is providing Customer Service Training for employees on April 3, 2025 at the Farmville Center. Training will be available in 2 sessions. Flushing hydrants will begin to. happen around April 1st due to the switch over to well water from GUC water. Due to my retirement date ofMay 31, 2025, the Board is beginning the recruitment process for the new Town Manager. Financial Report Finance Director Amy Johnson provided the financial report for the month of February 2025. ChamgsAddtiomyDasioms to Agenda Mayor Moore asked ift there were any changes/additions/deletions to the evening's agenda. Commissioner Evans asked to add Agenda item #1A. Public Facilities Naming Committee to consent agenda. Commissioner Smith made a motion to accept the agenda as presented with the above addition. The motion carried unanimously. March 3, 2025 Items for Consent 1. Approval of Minutes To approve the minutes from the following session(s): February 3, 2025 - Regular Session February 3, 2025 - Closed Session 1A.Public Facilities Naming Committee To approve the appointment of Mary Tyson as a member of the Public Facilities Naming Committee by nomination of Commissioner Evans, due to the previous nomination of Paul Grimes being unable to fulfill the duty due to conflicts. On a motion by Commissioner Hobbs, the Board adopledapproved the following: Approved the minutes from February 3, 2025, regular and closed sessions Approved the appointment of1 Mary Tyson as a member ofthe Public Facilities Naming Committee The motion carried unanimously. Items for Discussion or Decision 2. Resolution Authorizing Sale of Surplus Real Property - 4337 West Thorne Street (Pitt County Tax Parcel #24888) (Vacant) Town Manager Hodgkins stated after several rounds of advertising, the Town received a high bid from the Toddy Group to purchase a 0.25-acre vacant lot owned by the Town located at 4337 West Thorne Street. Hodgkins further stated the upset bid process was used, and no additional bids were received. Commissioner Hobbs made a motion to authorize the sale ofproperty to The Toddy Group and adopted Resolution (2025) 1650, Resolution Authorizing Disposal ofCertain Real Property at 4337 West Thorne Street. The motion carried unanimously. 3. Resolution Authorizing Sale of Surplus Real Property - 4305 West Pine Street (Pitt County Tax Parcel #17600) (Vacant) Town Manager Hodgkins stated after several rounds of advertising, the Town received a high bid from Mark S. Richardson to purchase a 0.22-acre vacant lot owned by the Town located at 4305 West Pine Street. Hodgkins further stated the upset bid process was used, and no additional bids were received. Commissioner Hobbs made a motion to authorize the sale ofproperty to Mark S. Richardson and adopted Resolution (2025) 1651, Resolution Authorizing Disposal of Certain Real Property at 4305 West Pine Street. The motion carried unanimously. Citizen Comments Mayor Moore asked for any citizen comments. There were no comments. March 3, 2025 Adjournment On a motion by Commissioner Shackleford, the meeting adjourned at 5:39 p.m. The motion carried unanimously. John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk OF Agenda Item TO: The Honorable Mayor and Commissioners April 7, 2025 TH CABOIEF Subject: Public Facilities Naming Policy On January 6, 2025, the Board of Commissioners appointed a seven (7) member citizen committee to review the current Policy for Naming Streets and Public Facilities and to consider any requests to name or rename streets and public facilities. Since that time, the committee has met on three occasions and recommended changes to the existing naming policy to make it more concise and relevant to the Town's needs today. Attached please find an amended Policy for Naming Streets and Public Facilities which has been recommended by the Public Facilities Naming Committee. Language that is added is shown in red type language that is deleted is shown in Hehiglheastrketheweh type. For ease of reading, II have also included a clean version of the policy that is being recommended. Approve Amendments to the Policy for Naming Streets and Public Action Recommended: Facilities Staff Contact Name: David Hodgkins, Town Manager Email and Phone: dhodgin@lmylemegey / 252-753-6700 Policy for Naming Streets, and Public Facilities, Ete Preamble: Pepesal-forcomsideniw-ferameniaenerelaivets-enamingefsets,an Puble-faelities,real-preperties persemalpreperysuehasdevapepingstaioms-waee: seageiresimeNpassaksmasss-wheikerRersinele ohervanes-mulickehserancerammal Purpose: To establish a formal policy and process for naming parks, public buildings, structures, facilities, and streets. andtowasponserd-ehasemdelherperspeialebseryances- A seumdpeliey-canadémemingandsgnificence:hatembedythevaleand-heritageefthis community Authorization: A committee of 7 citizens, each of which must be a legal resident of] Farmville, and a registered voter of Farmville, shall be responsible for recommending to the Town Board the naming or renaming ofpublic streets, public buildings, publie-faeiities, structures; and public patks.pereatppevy,e améowsponsersdesmalkeionmspenserdevents: This commitee-shalkeempeseef7eliens: Each Town Commissioner, the Mayor and the Town Manager may nominate one citizen to serve on this Committee for approval by the Town Board. Each member may serve up to a 4-year term and may be reappointed to serve a second 4-year term. A one-year hiatus must occur after two consecutive terms. CemPiRemeke-eNe avehghpaiFesesinsaffamvile-initsaly.ts commitee-memberswwiseneke-smemamberofyewsastieTown-bourimembermakingithe ominatiorumtlhenestgememlieievtionfMivyeren-lowr-Commissioners: If a committee member is unable to serve a full term, deeaseerresgasdaingthetermet office the Tewn Beardmember official who nominated that member may submit a nomination for approval by the Town Board to serve the balance oft the remaining term. This committee will meet as needed as and will select a chairman, vice-chairman, and secretary to serve a term of one (1): year. These officers may serve multiple terms at the discretion ofthe committee. A majority quorum of the Committee members is required to conduct official business. This committee may request a town employee to aid in any undertaking as required by the committee. A standardized form for submitting names amdesiandmrirepetition for naming or renaming will be designedandseliete utilized by this committee. mmaheewilbeikenl forms-permissible: NAME OF COMMITTEE: This committee shall be named the PUBLIC FACILIITES NAMING COMMITTEE (PFNC or PFN Committee) Objectives: 1) Provide name identification for public buildings, SERHERres,faelities, streets, and reereation parks. rails,realpropers eaimwsisamsiowals aiSe 2) Provide for citizen input into the process of naming public buildings, structures, facilities, streets, and reereation parks. rw-lree-al FEshalsaméslkerLewnNt 3) Insure control over the official naming of all public buildings facilities, streets, and parks. buildings, MAEPeS--dkamdwerw spenseredevents Qualifying Names-Criteria for Name Selection: 1) The naming of streets andetherpaths-eie: may be named by persons owning such land before being tendered to and accepted by the Town for maintenance (e.g. - housing subdivision). 2) Parks, recreation facilities, public buildings, SFeRres-faeilties, and streets that are donated to the Town can be named by deed restriction or plat by the donor. The naming and acceptance of real and-persenal property is subject to approval by the Town Board. 3) Facilities within parks, i.e. playgrounds, picnic shelters, etc., pablie-neilities-publie library can be named separately from the parks andfacilities they are in, subject to approval by the Town Board upon submission by the Committee. 4) To commemorate local, national or international history, places, events, memories or culture of relevance to the people of Farmville. 5) To strengthen community identity. 6) To recognize indigenous andintermational flora, fauna or natural features relevant to the Town of Farmville. 7) To promote improved place orientation and recognition. 8) To recognize the cultural diversity ofFarmville. 9) lo-homeramécemmemeratemetevertiy? aasiasiwiaménwest Farmville 10) Consideration should be given to names of local area or historic significance. 11)Offensive, vulgar, duplication, commercial, partisan political, difficult to pronounce or divisive names should be avoided. 2Comsidermion-foramasdciiEahiMseeEmtwePeepegraphiealfeture Bheueofeivingpesrwaiaweiwlyhavepefemmes esysiwemiatsiNe Naming Process D-tispracticalforshe-Tewpoffarmvilleieprovide-forthe-maming sofpablie-spacesand ube-buldingsenly-withastandarl-andcensistentpoliey. ndvdatnameshvetie postemiaHeinvokeverEREPMiReOFNEtlheciirensand esidemsofFammvileamt-eerieulercesileialerpalkiealressens: bemefingsomeamaimurngwk-SwhwswcheseriePauNeRae han-te-thrusthurtanddivisioninet-the-communiy Pherefereitishghly-des-rable-than hepmocesishowghil-N:hatnerts-wil siandihetesteflime 1) Following public announcement, there will be a 30-day period of time during which the PFN Committee will receive naming applications for review, which will include review oft the signatures on a petition. Any legal resident, adult taxpayer or citizen over 18 years of age may submit an application proposing a name. This application will contain the name, address and telephone number oft the applicant, as well as the reason for the proposal and a biography ofthe person whose name is proposed (if the name of a person is proposed). Fmpaedferpeens-itslhenuldemlhe-fors aeha foratleast5.years Names submitted must fall under the guideline of the Criteria for Name Selection. No late submissions or "emergency" proposals will be accepted. 2) yere meNsaieiehaucwlehalyw Pablie-Facilities-Naming-Commitee 2) The PFN Committee will make an in-depth study, considering the requirements of this ordinance and any other matters it feels are relevant, and within 90 60 days of referral submit a recommendation to the Town Board reflecting numerical divisions ofthe Committee, if any. The PFN Committee may hold a public hearing and receive documents before submitting its report to the Town Board. 3) Prior to a vote by the Town Board, a duly advertised public hearing must be held to receive citizen input. Renaming Criteria 1) Renaming of public parks and trails public buildings -r -y be initiated by any adult legal resident of Farmville, and only by a petition signed by 250registeredveters 75 residents living within the corporate limits of Farmville. A standardized petition will be provided by the PFN Committee. No other forms of petition will be accepted. 2) Petitionis presentedto-the CamiaialwwN asfor Naming Once a petition is presented to the Committee, the PFN Committee will make an in-depth study, considering the requirements of this ordinance and any other matters it feels are relevant, and within 90 60 days of referral submit a recommendation to the Town Board reflecting numerical divisions of the Committee, if any. The PFN Committee may hold a public hearing and receive documents before submitting its report to the Town Board. 3) Parks, public facilities, streets, buildings, structurestrails and other real property, named by deed restriction cannot be considered for renaming. 4) Nos streets, Pistmis-pubie-aiie-pubichuiines: SsArepepes owmsponseredfésivalwpeewdeNmseeewasdéamilaneriodefs yeshavepassedsineetheinitalnmine 4) In the renaming of a street, a petition signed by a minimum of 55% oft the property owners along the street in question shall be submitted to the Committee for consideration. NoomersepisrsiemseysieMNe. PelieifReoNReEResideseNEideEPis County Petition signatures are limited to one signature per parcel. The same process for naming will be implemented. 5) Renaming any public streets, public buildings facilities, structures, parks, trails or other real .---i will require 4/5 a unanimous vote of the Town Board 6) B-yc- FowpBeamerappovalAKwwamiEs ineludingt the-cestof yReeMiRgEREENYAyasswsEmEwPiNesakess-cieshalbepsidbx hepesents)submitingthepeitien: 7) Theseieionefmame-eFeaiREyR-PANCommReemustcenfomeshe speifieatiensaslisiedamderCHseieerrNameSelestien: ADDEMDUM January 26,2010 Thepolieyrecognizesemcundesandstaere-maybeceeasonswAeriereiseverwhehmings ppere-amea-Rey-ersemelvnes tairminewst-t Millsuperade-thedeesilewins conditiensare-met - Phergestferhe-memgefe-lerhstmstkeseNemalbyatkestiwe peeplefsemceneotsbearémembe) The-age-ofthetne-homereeisdeemedpertinent, tecomnetionieshealieetohwieus-and hecharacieraftheinivdulimpsaiheable,sbeverepreseh: Pheremas-metbeanyerikRee-aREwriwe being-censidered D-TPerehoaiéhemomaetoefeyvmghaeulelassuehime-hata minimumoffive)yenwhadpsifwwesi.swsedhepersenele considered-forthehenerbestewed: AferalleFiheaiore-meiscwlsww-Bememustpas emingrsahationbyummimoiscensent F) Paorieaveeby-the-BeukadyhetiasdpaicheinEmstheheldereeive eitizen-input ADDEMDUM Febrwary-05,2013 Fhepoliey-recognizesandéundersandstheremay-hesceasionswhertkereiseverwheimings ppereaNcasiiy-eEPeNHMarsincestisateaww willsupersede-the-desedrepuiemeemtsaedinthepeley-pevadimgallefthe-folewing eenditiensaremet A) PeregrestfertherammigeFAeReiseseralkstmstheseNtemalby-atiestiwe peeplef6semeeneotsrémembe. B) Pe-ageeflehemoeirdemwsperiRewss-an hechamaetereftheindndutmpsaheable,abevereproseh: C Kemssk-saNkewEMieiNE considered fAmende402-0543 D) Phere-shoalbenecocemsitertieefey-wylvimghemereuatlessueh-timehta misimwoffive)yeshaclpifaww-essswwsedtieperseniele considered-forthe-henerandnc-ed: - Aferallofthe-afere-memtiomedcenshavehsenrmet-e-lewn.Bearmestpass the-mamingreselulionby-uneninous-censent: E PHerioaveely-tieBosmilicheuinestheheldereeine eitizen-input Policy for Naming Streets and Public Facilities Purpose: To establish a formal policy and process for naming parks, public buildings, facilities and streets. Authorization: A committee of7 citizens, each ofwhich must be a legal resident of Farmville, and a registered voter of Farmville, shall be responsible for recommending to the Town Board the naming or renaming of public streets, public buildings, and public parks. Each Town Commissioner, the Mayor and the Town Manager may nominate one citizen to serve on this Committee for approval by the Town Board. Each member may serve up to a 4-year term and may be reappointed to serve a second 4-year term. A one-year hiatus must occur after two consecutive terms. If a committee member is unable to serve a full term, the official who nominated that member may submit a nomination for approval by the Town Board to serve the balance of the remaining term. This committee will meet as needed and will select a chairman, vice-chairman, and secretary to serve a term of one (1) year. These officers may serve multiple terms at the discretion oft the committee. A majority quorum ofthe Committee members is required to conduct official business. This committee may request a town employee to aid in any undertaking as required by the committee. A standardized form for submitting names for naming or renaming will be utilized by this committee. NAME OF COMMITTEE: This committee shall be named the PUBLIC FACILIITES NAMING COMMITTEE (PFNC or PFN Committee) Objectives: 1) Provide name identification for public buildings, streets, and parks. 2) Provide for citizen input into the process of naming public buildings, streets, and parks. 3) Ensure control over the official naming of all public buildings, streets, and parks. Qualifying Names-Criteria for Name Selection: 1) Streets may be named by persons owning such land before being tendered to and accepted by the Town for maintenance (e.g. - housing subdivision). 2) Parks, recreation facilities, public buildings, and streets that are donated to the Town can be named by deed restriction or plat by the donor. The naming and acceptance of real property is subject to approval by the Town Board. 3) Facilities within parks, i.e. playgrounds, picnic shelters, etc., can be named separately from the parks they are in, subject to approval by the Town Board upon submission by the Committee. 4) To commemorate local, national or international history, places, events, memories or culture of relevance to the people of Farmville. 5) To strengthen community identity. 6) To: recognize flora, fauna or natural features relevant to the Town of Farmville. 7) To promote improved place orientation and recognition. 8) To recognize the cultural diversity ofFarmville. 9) Consideration should be given to names of local area or historic significance. 10) Offensive, vulgar, duplication, commercial, partisan political, difficult to pronounce or divisive names should be avoided. Naming Process 1) Following public announcement, there will be a 30-day period of time during which the PFN Committee will receive naming applications for review, which will include review ofthe signatures on a petition. Any legal resident, adult taxpayer or citizen over 18 years of age may submit an application proposing a name. This application will contain the name, address and telephone number oft the applicant, as well as the reason for the proposal and a biography of the person whose name is proposed (if the name of a person is proposed). Names submitted must fall under the guideline oft the Criteria for Name Selection. No late submissions or "emergency" proposals will be accepted. 2) The PFN Committee will make an in-depth study, considering the requirements of this policy and any other matters it feels are relevant, and within 60 days of referral submit a recommendation to the Town Board reflecting numerical divisions of the Committee, if any. The PFN Committee may hold a public hearing and receive documents before submitting its report to the Town Board. 3) Prior to a vote by the Town Board, a duly advertised public hearing must be held to receive citizen input. Renaming Criteria 1) Renaming of public parks and public buildings may be initiated by any adult legal resident of Farmville, and only by a petition signed by 75 residents living within the corporate limits of Farmville. A standardized petition will be provided by the PFN Committee. No other forms of petition will be accepted. 2) Once a petition is presented to the Committee, the PFN Committee will make an in-depth study, considering the requirements oft this policy and any other matters it feels are relevant, and within 60 days of referral submit a recommendation to the Town Board reflecting numerical divisions of the Committee, ifany. The PFN Committee may hold a public hearing and receive documents before submitting its report to the Town Board. 3) Parks, public facilities, streets, buildings, structures, and other real property, named by deed restriction cannot be considered for renaming. 4) In the renaming of a street, a petition signed by a minimum of 55% ofthe property owners along the street in question shall be submitted to the Committee for consideration. Petition signatures are limited to one signature per parcel. The same process for naming will be implemented. 5) Renaming any public streets, public buildings, parks, or other real property will require a unanimous vote ofthe Town Board OF Agenda Item 5 TO: The Honorable Mayor and Commissioners April 7, 2025 RTH CALDIS Subject: Fire Department Project Update An update of the new Farmville Fire Station Headquarters project will be presented with work accomplished to date, funding efforts, and strategies to move the project forward. Information Only Action Recommended: Staff Contact Name: David Hodgkins, Town Manager Email and Phone: dhndpin@hmalemego, / 252-753-6700 a EST. 1372 1 - Farmville Fire Department Headquarters Project Update Current Facility and Need For New Farmville Fire Station 1. Farmville proposes building a new fire department facility that would serve as the headquarters and only station for the Farmville Fire District and would also be able to house all emergency response vehicles (including EMS) and provide storage of equipment and provide operational office space. 2. The current fire station is 97 years old and was originally built for a 50-year life. It has been in continuous use since 1928. 3. The current facility is not ADA accessible, is undersized, and the existing bays are not large enough or numerous enough to properly house modern fire apparatus. Also, its location in the downtown area makes emergency and non- emergency ingress and egress problematic. 4. Farmville is a growing community, and the Farmville Fire Department not only serves residents and businesses within the Town's corporate limits but also serves a large ruralarea that rings the town. More than half of the department's calls for service have traditionally come from the rural portion of the district (52% rural calls / 48% city limits calls in 2024). 5. Iti is critical that a new facility be constructed to ensure proper emergency response levels to the Farmville area and western Pitt County. Statistics / Changes in the Fire Service The Farmville Fire Department has experienced an increase in call volume of 41% in the last 5 years and call volume is expected to trend higher in subsequent years. The Farmville Fire Department responds to many types of calls including structure fires, grass fires, wrecks, and first responder medical calls. Fire personnel frequently support EMS and are the first on the scene of an accident as well as frequently driving EMS ambulances when EMS staffing or call volume does not permit EMS to respond. New and varied fire apparatus is needed to meet current and future service challenges. The current fire station does not allow for expansion of our apparatus fleet due to a lack of bay space and storage space. Significant residential and commercial growth is anticipated in the next several years as evidenced by recent approvals of several hundred new home lots within the fire district and a rapidly growing commercial sector. Funding Status Project design is complete, and the project is shovel ready. The Town of Farmville staff has been diligent in researching potential funding sources, including grants, loans, and appropriations from other levels of government including Pitt County, the NC General Assembly, and the US Congress. However, funding at a sufficient level to cover construction is still uncertain. US Senator Thom Tillis submitted a Congressionaly Directed Spending Request to appropriate $3,750,000 for the project and it was approved last year. The Town of Farmville is currently working with USDA on obtaining some loan funding for the project but that is uncertain due to federal funding uncertainties for these programs. The Town has discussed potential project funding with members of the NC General Assembly. One such meeting occurred a couple of weeks ago with Rep. Gloristine Brown. The Town formally requested funding assistance from the Pitt County Commissioners since the facility serves both areas inside and outside the corporate limit of Farmville. Two (2) separate presentations were made to the Pitt County Board of Commissioners, the most recent one occurring at their March 24, 2025 meeting. The Pitt County Board of Commissioners voted to deny the Town's request on March 24, 2025. One of the largest new residential subdivisions, Bynum Farm, is sO committed to ensuring the future of responsive and reliable fire services, has committed in writing to rebate $2000 back to the Town of Farmville for each house built in the subdivision to go specifically to the Fire Department capital project. Farmville Town Commitment and the Fire Tax The current Farmville Fire Department budget is approximately $470,000, of which only $110,000 or 24% is funded by the Fire Tax. Next year, this ratio is anticipated to be 74% Town / 26% rural fire tax but more than half of all calls for service come from the rural portion of the fire district. The Town's general tax base is largely supporting the operational and capital needs of the Farmville Fire Department, not the rural fire tax. Economic Development Impact A new fire department headquarters would be an asset to Pitt County and an excellent economic development investment. Having responsive and reliable fire and other emergency response mechanisms in place is an essential economic development tool. Several commercial and industrial developments, including some currently being pursued by the Pitt County Economic Development team, will depend on rapid emergency response. Many site selectors inquire about fire protection in their Requests For Information when evaluating a potential new industry location. Having a modern fire department would put us ahead of many other potential competitors for these industries. New industries want their employees to live in the community where they locate, and these new potential residents want to live in a community they feel safe and comfortable in. Farmville has several hundred single family homes already approved with some under construction that will depend on reliable, high quality emergency response. Future residential development will only happen with a modern and well- equipped fire department. Status of Project The total project is estimated to cost $9 - $10 million. However, we have also had the project designed for possible construction in two phases with the possibility of constructing Phase 1 initially and then constructing Phase 2 at a later date. Building Phase 1 would likely cost somewhere in the 5 million range. I am expecting an updated cost estimate from the architects by April 9. The Town of Farmville was awarded $3.75 million through a Congressional Directed Spending Grant. The process for accessing the funds is cumbersome as we are effectively submitting an application with the US Department of Housing and Urban Development (HUD) for our funding with Farmville being the only possible recipient because the funds have been specifically earmarked for us. This process is ongoing but at least funding is certain. We are currently working with our lobbyists to have an appropriation included in the State budget for FY 2025-26. We will not know if we will secure funding for several weeks because the NC General Assembly will likely be deliberating on the budget through June. One other possible source of funding is through debt financing. Assuming we don't receive funds from any new source, it is likely that the Town may have to borrow up to $1.5 million to construct Phase 1. Any new debt financing must be approved through an application with and consideration by the NC Local Government Commission. I have scheduled a pre-application conference with the LGC staff for April 10 to see if this is even a possibility. Another possible source of funding is through a USDA loan. The process is cumbersome and such financing would still have to be approved by the LGC. However, the advantage with USDA financing is that loan repayment doesn't begin until after the project is completed and the loan amortization term can go out as much as 40 years, as compared to 20 years for traditional bank financing. We are investigating possible funding through economic development funding sources because having reliable fire protection is key to the location of new job creating industries and businesses. We are working with our economic development partners to see if this is a feasible option. Agenda Item 6 TO: The Honorable Mayor and Commissioners April 7, 2025 H CARCIES Subject: July Board of Commissioners Meeting The regular meeting of the Board ofCommissioners in July is scheduled for July 7, 2025. There are some items of business that need to be acted on by the Board of Commissioners prior to the end ofthe fiscal year, namely year end budget amendments. Moving the July meeting to late June will accommodate this need and also free up elected officials and staff during the period around the July 4 holiday. I suggest that the meeting date be moved to Monday, June 23 at 5:30 pm. Action Recommended: Reschedule the regular July Board of Commissioners meeting to June 23, 2025 Staff Contact Name: David Hodgkins, Town Manager Email and Phone: dhudgin@hmilemg: 252-753-6700 Agenda Item TO: The Honorable Mayor and Commissioners April 7, 2025 RTH CAINSY Subject: September Board of Commissioners Meeting The regular meeting of the Board ofCommissioners in September is scheduled for Monday, September 1, which is the Labor Day holiday. The Board should consider rescheduling the Commissioners' meeting to Monday, August 25 as it has in prior years to avoid this conflict. Action Recommended: Reschedule the regular Board of Commissioners meeting in September to August 25, 2025 Staff Contact Name David Hodgkins, Town Manager Email and Phone: dhodpin@lmllmegoy / (252) 753-6700