BURNSVILLE TOWN COUNCIL Regular Meeting - Thursday, March 6, 2025, 6pm Burnsville Town Hall On Thursday, March 6, 2025, at 6pm, the Burnsville Town Council with Mayor Russell Fox and Councilors Judy Buchanan, Randy Ollis, and Bill Wheeler present, held a regular meeting at the Burnsville Town Hall. Councilor Denise Collier was absent. Also in attendance were town staff members Heather Hockaday, Shane Dale, Brian Buchanan, Leslie Crowder, Niles Howell, and Chad Fox, and visitors. Mayor Fox called the meeting to order at 6pm and stated that the purpose of the meeting was to conduct regular business for the month of March 2025. Adoption of the agenda - Judy Buchanan moved to adopt the agenda as presented. Randy Ollis seconded the motion, which carried. All were in agreement. Public Comment - Danny McIntosh made comments on the dedication and resilience of the Yancey County and Town of Burnsville staffs. Mayor Fox thanked Danny and his wife Sharon for their many days of help at the Fire Department following the storm. Consideration of Minutes - Minutes from a regular meeting held on February 6, 2025 were considered. Bill Wheeler made a motion to approve the minutes as read. Judy Buchanan seconded the motion, which carried unanimously. Minutes from a closed session held on February 6, 2025 were distributed and signed during the meeting. Public Hearings - There were none. Presentations Red Cross Month Proclamation - Joe Ventrice thanked participants from the recent battle of the badges blood drive, saying the Red Cross came very close to meeting their goals. He read a proclamation, attached to these minutes, proclaiming March as Red Cross Month. Randy Ollis moved to approve the proclamation. Judy Buchanan seconded the motion, which carried unanimously. Manager's Update - Town Manager Heather Hockaday began by saying that today, the Town of Burnsville is 191 years old, marking the 1834 anniversary of when John and Lovada Bailey deeded over property to establish Town of Burnsville. 1. Project updates a. FEMA - Mrs. Hockaday reported that the Damage Inventory, due on March 8th, is set and ready to be finalized. She said that some small projects are ready to be submitted for reimbursement consideration as the Town has not received any funds thus far. The raw water system is considered an expedited project but there has been no forward progress. She also recently issued an RFP for consulting services with a due date of March 28th. Consultants could offer some relief to the large amounts of paperwork and meetings that keep staff away from everyday operations. b. ARPA i. Main & Bennett Street waterlines (A)/Glendale Ave. Waterlines (B)- Mrs. Hockaday has received approval from DEQ to award projects A and B. She presented a Recommendation of Award and Certified Bid Tabulation from McGill Associates. Judy Buchanan moved to approve the Resolution Of Tentative Award, awarding Contract A to T.P. Howard's Plumbing Co., Inc and Contract B to Carolina Specialties Construction, LLC, and authorize Mayor March 6, 2025 1 Fox to sign the resolution. Bill Wheeler seconded the motion, which carried. All were in agreement. ii. Water Treatment Plant improvements - Concrete work has resumed with the improved weather and progress meetings will start soon. ii. East Main - A pre-bid meeting was held on the previous day with two contractors and sub-contractor in attendance. C. County ARPA i. Pine Swamp Wastewater Treatment Plant - The project bid for a second time due to lack of contractors. The one bid received was five million over budget, SO the Town, County, and engineers are working together to try and come up with the shortfall or make cuts. The most expensive parts of the project, a new .5 plant and rehabilitation of the existing .5 plant can not be cut. The potential of an SRF loan is being discussed. ii. Charlie Brown Road sewer line extension - The project will need to rebid. d. West Main Interceptor - Contractors are back in town and continue to make progress. e. N. Main PWD/PD Building Renovation - Mrs. Hockaday updated the Council on the search for additional funds to complete the project. She said that there is a contingency plan in place if additional funding is not forthcoming. She then requested that the Council consider the contractors contract. Bill Wheeler moved to approve the Police Station and Public Works Building Renovation contract from Harper General Contractors and authorize Mayor Fox to sign it. Judy Buchanan seconded the motion, which carried. All were in agreement. 2. Insurance update - The Town has received an offer of settlement. Mrs. Hockaday explained the damages covered, up front payments of the actual cost, and the replacement costs which requires replacement and invoices for an eventual depreciation reimbursement, Randy Ollis moved to authorize the settlement on the advance amount, $899,114.35 and authorize Mrs. Hockaday to sign the proof of loss. Judy Buchanan seconded the motion, which carried. All were in agreement. 3. State Cashflow Loan Agreement - Mrs. Hockaday explained the amount and terms of the no interest loan to be used to help the Town get through storm recovery until other funds start coming in. Judy Buchanan moved to approve Resolution To Approve North Carolina Cashflow Loan Agreement And Promissory Note and authorize Mayor Fox to execute the loan documents. Bill Wheeler seconded the motion, which carried unanimously. 4. Tax Report - Mrs. Hockaday presented a tax report and said that tax collection is going well. Clerk's Update - Town Clerk Chad Fox 1. National Fair Housing Month - Clerk Fox presented a Fair Housing resolution as part of the Town's CDBG-I grant on the West Main sewer interceptor project. Judy Buchanan moved to approve the Resolution Supporting National Fair Housing Month. Bill Wheeler seconded the motion, which carried. All were in agreement. Department Updates 1. Public Works - Public Works Director Shane Dale reported on water plant staffing issues and progress on the West Main sewer interceptor project by contractor Cajenn. 2. Finance - Finance Officer Leslie Crowder previously provided a budget VS actual and overtime report. a. Budget Amendment - Mrs. Crowder explained several adjustments associated with the Helene recovery. Randy Ollis moved to approve Budget Amendment #5, FY: 24/25. Judy Buchanan seconded the motion, which carried. All were in agreement. March 6, 2025 2 b. Project Ordinance, Helene - Mrs. Crowder explained the project ordinance establishing a budget for projects related to the Helene disaster response. Judy Buchanan moved to approve Grant Project Ordinance For The Town Of Burnsville Helene Disaster Response And Recovery. Bill Wheeler seconded the motion, which carried. All were in agreement. C. Close Bakers Creek ARPA account - Prior to the storm, the project had been completed and funds spent. Mrs. Crowder requested to close the associated account. Randy Ollis moved to approve closing the Bakers Creek project ARPA account. Judy Buchanan seconded the motion, which carried. All were in agreement. 3. Fire Department - Fire Chief Niles Howell presented a call summary, including the 100th call for the year, and mentioned that structure fires had dropped but motor vehicle related accidents had increased. He asked that the Council consider the idea of adding a well at the fire department for emergency back up water. There was a general discussion of possible funding, legalities, and testing. The issue will be discussed further with FEMA and DEQ. 4. Police Department Update - Police Chief Brian Buchanan presented an activity log and said that his department would be getting their yearly inservice training soon. 5. Zoning/Code Enforcement Update - Zoning Administrator Brian Buchanan said that a few standard permits have come in. 6. Burnsville Town Center - Town Center Manager Corbin Cooper was unavailable but submitted a report attached to these minutes. Randy Ollis commended the hard work that went into the outstanding" Hillbilly Ball, a recent concert held at the Town Center. Council Members' Reports Randy Ollis reported that EMS has hired five part time employees. Mayor Fox thanked the Town employees and mentioned the many hours that Public Works Director Shane Dale and Town Manager Heather Hockaday have been putting in. Updates from Advisory Boards and Non-Profits Yancey/Bursvlle Chamber of Commerce - Chamber Director Elaine Mann updated the Council saying that Yancey County is now green on the Visit NC map to help get visitors back into Burnsville businesses. She mentioned new promotions, the Annual Chamber Dinner with music, auction, and keynote, the Easter Eggstravaganza egg hunt on the square, and a networking luncheon for women business owners. The Chamber has also launched a new membership platform and website. Closed session - There was none. Next Town Council Meeting - Regular meeting on April 3, 2025 at 6pm. Adjourn - With there being no further business, Randy Ollis moved to adjourn the meeting at 7:01pm. Judy Buchanan seconded the motion, meeting adjourned. .Imn 4 - 54 OF BURNS Kunl N2 . Chad Fox, TownyClerk T. Russell Fox, Mayor AHC March 6, 2025 3 AMERICAN RED CROSS MONTH 2025 A PROCLAMATION WHEREAS, the. American Red Cross, the humanitarian organization that eases people's suffering during life's emergencies in Burnsville, across the United States and around the world; and WHEREAS, the American Red Cross Chapter serving Western North Carolina has a long history ofhelping our neighbors in need by delivering shelter, care and hope during disasters; making our community safer through its lifesaving Home Fire Campaign; providing lifesaving blood; teaching skills that save lives; and supporting military, veterans, and their families; and WHEREAS, we thank and honor the selfless volunteers, dedicated employees and generous supporters who make this compassionate work possible; and WHEREAS, in the first three months following the devastation of Hurricane Helene, the American Red Cross and our partners provided more than 3.3 million meals and snacks and nearly 56,500 overnight shelter stays, and reached an estimated 464,200 people with disaster relief and recovery services, the vast majority of which were in North Carolina; and WHEREAS, last fiscal year in Western North Carolina, 186 active volunteers assisted 549 people affected by 194 local disasters, most home fires; trained 8,647 people in First Aid, CPR & AED, swimming and preparedness; collected 24,675 units of blood; and provided 520 emergency services to military members, veterans, and their families; and WHEREAS, people in our community depend on the American Red Cross, whose lifesaving mission is powered by the devotion of volunteers, generosity of donors and partnership of community organizations. NOW, THEREFORE, I, Russell Fox, Mayor of Burnsville by virtue of the authority vested in me by the laws of Burnsville and North Carolina, do hereby proclaim March 2025 as RED CROSS MONTH in Burnsville, and encourage all to recognize the daily efforts and contributions made by the American Red Cross in our community and across the nation in its vital work to prevent and alleviate human suffering in the face of emergencies. Key / TBume a OF UR Russell Fox, Mayor ATTEST: , ly Sf - own Clerk W CARC Shaping Communities Together mcgill February 20, 2025 Ms. Heather Hockaday, Town Manager Town of Burnsville 2 Town Square Burnsville, North Carolina 28714 RE: Recommendation of Award and Certified Bid Tabulation Contract A - Main Street and Bennett Street Water Line Improvements SRP-D-ARP-0124 Yancey County, North Carolina Dear Ms. Hockaday: On December 12, 2024, public bids were opened and read aloud at 2 Town Square, Burnsville NC, 28714 for the above referenced project. Two (2) bids were received with the apparent low bid submitted by T.P. Howard's Plumbing Co, Inc. of Fairview, North Carolina for a total base bid price of $3,110,000.00. Attached is a certified bid tabulation with the details for all the bids submitted as well as T.P. Howard's Plumbing Co, Inc. bid. T.P. Howard's Plumbing Co, Inc., holds an Unlimited General Contracting License with the North Carolina Licensing Board for General Contractors and appears to have the capability to complete the work required for the project. McGil Associates recommends that the Town of Burnsville tentatively- award the construction. contract to T.P. Howard's Plumbing Co, Inc., for a total base bid amount of $3,110,000.00. This tentative contract award is contingent upon NCDWI review and approval of the bid and attachments, including the minority business good faith efforts documentation. McGill Associates looks forward to continuing to assist the Town during the construction phase of this project. Upon tentative resolution of the construction contract and return of the executed resolution of award, McGill Associates will submit the full bid package to NCDWI for approval. If you have any questions regarding this matter or require additional information, please do not hesitate to contact me. Sincerely, MCGILL ASSOCIATES, P.A. W-00 MIKE DOWD, PE Practice Area Leader MCGILL ASSOCIATES 55 BROAD STREET, ASHEVILLE. NC 28801 18 82825.0575/MCGILASSOCIATES.COM Shaping Communities Together mcgill February 20, 2025 Ms. Heather Hockaday, Town Manager Town of Burnsville 2 Town Square Burnsville, North Carolina 28714 RE: Recommendation of Award and Certified Bid Tabulation Contract B = Glendale Avenue Area Water Line Improvements SRP-D-ARP-0124 Yancey County, North Carolina Dear Ms. Hockaday: On November 26, 2024, public bids were opened and read aloud at 2 Town Square, Burnsville NC, 28714 for the above referenced project. Four (4) bids were received with the apparent low bid submitted by Carolina Specialties Construction, LLC of Hendersonville, North Carolina for a total base bid price of $2,507,985.00. Attached is a certified bid tabulation with the details for all the bids submitted as well as Carolina Specialties Construction, LLC bid. Carolina Specialties Construction, LLC, holds an Unlimited General Contracting License with the North Carolina Licensing Board for General Contractors and appears to have the capability to complete the work required for the project. McGill Associates recommends that the Town of BurnsVille tentatively award the construetion contract to Carolina Specialties Construction, LLC, for a total base bid amount of $2,507,985.00. This tentative contract award is contingent upon NCDWI review and approval of the bid and attachments, including the minority business good faith efforts documentation. McGill Associates looks forward to continuing to assist the Town during the construction phase of this project. Upon tentative resolution of the construction contract and return of the executed resolution of award, McGill Associates will submit the full bid package to NCDWI for approval. If you have any questions regarding this matter or require additional information, please do not hesitate to contact me. Sincerely, MCGILL ASSOCIATES, P.A. MIBO MIKE DOWD, PE Practice Area Leader MCGILL ASSOCIATES 55 BROAD STREET. ASHEVILLE, NC 28801 / 828.252.0575 MCOLLASSOGATESCOM ÇERTIFIED BID TABULATION CONTRACT A MAIN STREET AND BENNETT STREET WATER LINE IMPROVEMENTS TOWN OF BURNSVILLE SRP-D-ARP-0124 T.P. Howard's Plumbing Co, Inc. Appalachian Sitework, Inc. 901 Number Nine Road 76 Riley Ridge Fairview, NC 28730 Waynesville, NC 28785 ITEM DESCRIPTION QUANTITY - UNIT UNITPRICE - - TOTAL UNITPRICE TOTAL 1 Mobilization (3.0%) 1 LS $51,200.00 $51,200.00 $99,340.00 $99,340.00 2 2-inch PVC Water Line 750 LF $50.00 $37,500.00 $58.29 $43,717.50 3 6-inch DIP Water Line 1,550 LF 570.00 $108,500.00 $86.21 $133,625.50 4 3-inch DIP Water line 10.050 LF $75.00 $753,750.00 $98.77 $992,638.50 5 B"DIP Sanitary Sewer Line Replacement 80 LF $150.00 $12,000.00 $125.82 $10,065.60 6 2-inch Gate Valve & Box 5 EA $1,500.00 $7,500.00 $1,682.75 $8,413.75 7 6-inch Gate Valve & Box 19 EA $2,050.00 $38,950.00 $2,403.60 $45,668.40 8 8-inch Gate Valve & Box 29 EA $2,900.00 $84,100.00 $3,188.13 $92,455.77 9 16" Steel Encasement Pipe w/8" DIP Carrier Pipe Installed by Open Cut 80 LF $260.00 $20,800.00 $140.44 $11,235.20 10 16" Steel Encasement Pipe w/6" DIP Carrier Pipe Installed by Open Cut 20 LF $210.00 $4,200.00 $147.13 $2,942.60 11 Fire Hydrant Assembly, Complete 19 EA $9,000.00 $171,000.00 $7,747.44 $147,201.36 12 Remove Exiting FireHydrant/ Assembly, Complete 21 EA $1,000.00 $21,000.00 $950.00 $19,950.00 13 ""AirF Release Valve Assembly, Complete EA $3,000.00 $3,000.00 $2,020.00 $2,020.00 14 2"E Blow Off Assembly, Complete 3 EA $2,500.00 $7,500.00 $3,052.50 $9,157.50 15 Connect to Existing Water Lines, 1"-4" 4 EA $6,000.00 $24,000.00 $2,510.82 $10,043.28 16 Connect to Existing Water Lines, 6"-8" 15 EA $8,000.00 $120,000.00 $4,235.07 $63,526.05 17 Connect to Existing Water Lines, 10"-12" 1 EA $10,000.00 $10,000.00 $4,392.00 $4,392.00 18 Meter Service Reconnection, Complete 115 EA $2,300.00 $264,500.00 $3,440.96 $395,710.40 19 NCDOTF Pavement Repair, Excluding Asphalt Overlay/Milling 10,955 LF $90.00 $985,950.00 $93.40 $1,023,197.00 20 2"Asphalt Mill and Overlay 5,600 SY $28.00 $156,800.00 $19.25 $107,800.00 21 Town Street Pavement Repair, Exculding Asphalt Ovérlay/Milling 1,250 LF $70.00 $87,500.00 $56.92 $71,150.00 22 Asphalt Drive Repair 135 LF $50.00 $6,750.00 $81.56 $11,010.60 23 Concrete Drive Repair 35 LF $150.00 $5,250.00 $344.10 $12,043.50 24 Gravel Drive Repair 70 LF $30.00 $2,100.00 $111.78 $7,824.60 25 Concrete Sidewalk and Curb Repair 140 LF $110.00 $15,400.00 $66.91 $9,367.40 26 CABC, As directed 500 TN $40.00 $20,000.00 $48.38 $24.190.00 27 Washed Stone Embedment Per Detail, As Directed 1,000 LF $7.00 $7,000.00 $4.58 $4,580.00 28 Rock Excavation 500 CY $100.00 $50,000.00 $220.00 $110,000.00 29 Select Backfill 700 CY $25.00 $17,500.00 $68.15 $47,705.00 30 Silt Fence 500 LF $5.00 $2,500.00 $7.29 $3,645.00 31 Wattle/Check Dams 25 EA $250.00 $6,250.00 $167.12 $4,178.00 32 inlet Protection' Wattle 30 EA $250.00 $7,500.00 $167.84 $5,035.20 - TOTAL $3,110,000.00 $3,533,829.71 mcgill This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 P. m. on the 12th day of December 2024, in the Town Hall of the Town of Burnsville, North Carolina and that said bids were accompanied by acceptable certified checks or bidder's bonds in the amount of 5% of the bid. a < SEAL 024487 22.00345 Cy AGINEE Page of1 A CERTIFIED BID TABULATION CONTRACT B GLENDALE. AVENUE AREA WATER LINE IMPROVEMENTS TOWN OF BURNSVILLE SRP-D-ARP-0124 Carolina Specialties Construction, LLC T.P. Howard's Plumbing Company. Inc. Appalachian Silework. Inc. Thomas Construction Company. Inc. Post Office Bax 825 90 Number! Nine Road 76 Riley! Ridge 9) Wesley Court Hendersonville, NC: 28793 Fairview, NC 28730 Waynesville, NC 28785 Johnson City, TN: 37601 ITEM DESCRIPTION QUANTITY UNIT - UNITPRICE TOTAL UNITPRICE TOTAL UNITPRICE TOTAL UNITPRICE TOTAL 1 Mobilization - LS $64,696.00 $64,696.00 $42,600.00 $42,600.00 $71,157.50 $71,157.50 $70,954.59 $70,954.59 2 2-inch PVC SDR Water Line 3,850 LF $38.00 $146,300.00 $45.00 $173,250.00 $35.33 $136,020.50 $62.36 $240,086.00 3 6-inch DIP Water Line 11,650 LF $69.50 $809,675.00 $70.00 $815,500.00 $62.78 4 $731,387.00 584.00 $978,600.00 2-inch Gate Valve & Box 5 EA $1,141.00 $5,705.00 $1,500.00 $7,500.00 $1,877.40 $9,387.00 $1,116.17 55,580.85 5 G-inch Gate Valve & Box 23 EA $1,795.00 $41,285.00 $2,050.00 $47,150.00 52,835.23 $65,210.29 $2,011.52 $46,264.96 6 Fire Hydrant Assembly, Complete 14 EA 57,893.00 $110.502.00 $9,000.00 $126,000.00 $10,150.90 $142,112.60 $10,704.06 7 5149.856.84 Remove Existing Firel Hydrant Assembiy. Complete 5 EA $986.00 $4,930.00 $1,000.00 $5,000.00 $1,250.00 $6,250.00 $905.38 $4.526.90 8 "Air Release) Valve Assembly, Complete 2 EA $2,459.00 $4,918.00 $3,000.00 $6,000.00 $2,587.50 $5,175.00 $2.139.57 $4.279.14 9 2" Blow- -Off Assembly. Complete 7 EA $2.700.00 $18.900.00 $2,500.00 $17,500.00 $2.983.72 $20,886.04. $1,862.47 $13,037.29 10 Connect to Existing Water Lines, 2"-4" 6 EA $4,336.00 $26,016.00 $6,000.00 $36,000.00 52,374.84 $14,249.04 $542.53 $3,255.18 11 Connect to Existing Water Lines, 6'-8" 7 EA $7,128.00 $49,896.00 $8,000.00 $56,000.00 54,407,.29 $30,851.03 $1,680.31 $11,762.17 12 Meter Service Reconnection, Complete 165 EA $2.394.00 $395,010.00 $2,300.00 $379,500.00 $2,910.31 $480,201.15 $2,452.12 5404,599.80 13 NCDOT Pavement Repair, Excluding Asphalt Overlay/Milling 250 LF $183.00 $45,750.00 $110.00 $27,500.00 $206.84 $51,710.00 $141.63 $35,407.50 14 2" Asphalt Mill and Overlay 220 SY $75.00 $16,500.00 590.00 $19,800.00 $65.00 $14,300.00 $100.00 $22,000.00 15 Town Street Pavement Repair, Excluding Asphalt Overlay/Milling 4,250 LF $80.00 $340,000.00 $70.00 $297,500.00 $95.54 $406.045.00 $113.87 5483.947.50 16 Asphalt Drive Repair 2.000 LF $39.00 $78,000.00 $50.00 $100,000.00 $61.17 $122,340.00 $111.34 $222,680.00 17 Concrete Drive Repair 220 LF $92.50 $20,350.00 $100.00 $22.000.00 $267.80 $58,916.00 $164.77 $36.249.40 18 Gravel Drive Repair 140 LF $9.00 $1,260.00 $30.00 54,200.00 $102.90 $14,406.00 $37.75 $5,285.00 19 CABC, As directed 500 TN $40.00 $20,000.00 $40.00 520,000.00 $50.52 $25,260.00 551.25 $25,625.00 20 Washed Stone Embedment Per Detail, As Directed 1,000 LF $10.00 $10,000.00 $7.00 $7.000.00 $3.09 $3,090.00 $3.84 $3,840.00 21 Rock Excavation 500 CY $100.00 $50,000.00 $125.00 $62,500.00 $225.00 $112.500.00 $95.22 $47,610.00 22 Select Backfill 700 CY $30.00 $21.000.00 $25.00 $17,500.00 $68.15 $47.705.00 $89.22 $62,454.00 23 Silt Fence 500 LF $5.50 $2.750.00 $5.00 $2,500.00 $7.34 $3.670.00 $6.25 $3,125.00 24 Wattie/Check Dams 50 EA $255.00 512,750.00 $250.00 $12,500.00 $226.75 $11,337.50 $187,50 $9,375.00 25 Inlet Protection Wattle 20 EA $265.00 $5,300.00 $250.00 $5,000.00 $226.75 $4,535.00 $187.50 53,750.00 26 BoosterPump Station, Complete LS $196,492.00 $196,492.00 $280,000.00 $280,000.00 $303,516.60 $303,516.60 $333,859. 39 $333,859.39 27 SCADA Allowance 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 510,000.00 TOTAL $2,507,985.00 $2,600,000.00 $2,902,218.25 $3,238,011.51 mcgill a This is to certity that thet bids tabulated herein were publiclv opened and read algudat 3:00 p.m. on the 26th day of November 2024, in the Town Hall of the Town of Burnsville, North Carolina and that said bids were accompanied by acceptable certified checks or bidder' S bonds in the amount of 5% of the bid. * SEAL 024487 22.00345 Page of1 Reso: 2025.03.04.0 RESOLUTION OF TENTATIVE AWARD WHEREAS the Town of Burnsville, has received bids, pursuant to duly advertisement notice therefore, for construction of the Contract A = Main Street and Bennett Street Water Line Improvements SRP-D-ARP-0124), and Contract B = Glendale Avenue Area Water Line Improvements SRP-D-ARP-0124), and WHEREAS, McGill Associates, PA, the County's Consulting Engineers have reviewed the bids; and WHEREAS, T.P. Howard's Plumbing Co, Inc. was the lowest bidder for Contract A - Main Street and Bennett Street Water Line Improvements construction contract, in the total bid amount of $3,110,000.00, and Carolina Specialties Construction, LLC was the lowest bidder for Contract B - Glendale Avenue Area Water Line Improvements construction contract, in the total bid amount of $2,507,985.00, and WHEREAS the consulting Engineers recommend TENTATIVE AWARD to the lowest bidder(s). NOW, THEREFORE, BE IT RESOLVED that the TENTATIVE AWARD is made to the lowest bidder for Contract A = Main Street and Bennett Street Water Line Improvements, T.P. Howard's Plumbing Co, Inc. in the Total Bid Amount of $3,110,000.00. Name of Contractor (Contract A) Amount 1. T.P. Howard's Plumbing, Co., Inc. $3,110,000.00 2. Appalachian Sitework, Inc. $3,533,829.71 NOW, THEREFORE, BE IT RESOLVED that the TENTATIVE AWARD is made to the lowest bidder for Contract A - Main Street and Bennett Street Water Line Improvements, T Carolina Specialties Construction, LLC in the Total Bid Amount of $2,507,985.00. Name of Contractor (Contract B) Amount 1. Carolina Specialties Construction, LLC $2,507,985.00 2. T.P. Howard's Plumbing, Co., Inc. $2,600,000.00 3. Appalachian Sitework, Inc. $2,902,218.25 4. Thomas Construction Company, Inc. $3,238,011.51 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality - Division of Water Infrastructure. Upon motion of uny Buchanan seconded by Bill Whecler the above RESOLUTION was unarfmously adopted. March This is the L day of February 2025. Bnu Ex Mayor (Name and Title of Authorized Representative) (Seal) Attest: 3G - - - ORTH CAR Reso: 2025.03.06.02 ATTACHMENTA RESOLUTION TO APPROVE NORTH CAROLINA CASHFLOW LOAN AGREEMENT AND PROMISSORY NOTE WITNESSETH: WHEREAS, in connection with the State of North Carolina cashflow loan program (Loan Program) authorized by the Disaster Recovery Act of 2024, Session Law 2024-53 (as amended by Session Law 2024-57), the North Carolina Department of State Treasurer has been working with the North Carolina Department of Public Safety-Division of Emergency Management (NCEM), the North Carolina Association of County Commissioners (NCACC), and the North Carolina League ofMunicipalities (NCLM) to formulate a working plan for the disbursement of cashflowl loans aimed at assisting local governments affected by Hurricane Helene; and WHEREAS, local governments wishing to participate in the Loan Program are required to execute a Cashflow Loan Agreement and Promissory Note with the State of North Carolina, by and through the North Carolina Department of the State Treasurer; and NOW, THEREFORE BE IT RESOLVED BY THE TOWN OF BURNSVILLE, NORTH CAROLINA: 1. That the Cashflow Loan Agreement and Promissory Note provided by the North Carolina Department of the State Treasurer are hereby approved. 2. That the Manager, Clerk, or Authorized Representative of a Tribal Government is authorized to execute the attached agreements (or those substantially equivalent thereto) and such other agreements and actions as necessary to receive disaster recovery loan funding from the State ofNorth Carolina. Adopted, this the 6th day of Macch 2025 TOWN OF BURNSVILLE, NORTH CAROLINA By: T Ranlr MCAad Representative Name: Thonas Russeli Fox Title: Mayor ATTEST: 9GD C OF Town lerk/Authorized Représentative e Name: 3. Chad Fox Title: Town Cleck AENTHI CARO 8 of10 State Cashflow Loans for Disaster Response Activities to Local Governments YEAR REAL PROPERTY PERSONAL PROPERTY TOTAL INSOLVENT 2024 $67,997.00 $2,769.62 $70,766.62 2023 $2,339.43 $777.52 $3,116.95 2022 $302.89 $218.49 $521.38 2021 $19.60 $154.87 $174.47 2020 $209.66 $209.66 2019 $1,369.43 $1,369.43 2018 $244.69 $244.69 2017 $357.67 $357.67 2016 $449.30 $449.30 $384.08 2015 $487.31 $487.31 $470.86 TOTALS $70,658.92 $7,038.56 $77,697.48 $854.94 Mar. 5, 2025 3/5/2025 4:10:45 PM Collections Rate Report Page: 1 of 1 Town of Burnsville Tax Year Charges Collections Net Collections Percentage 2024 $1,458,555.16 $1,387,788.54 $70,766.62 95.15% Grand Totals: $1,458,555.16 $1,387,788.54 $70,766.62 95.15% Rebo: 2025,03.06.03 RESOLUTION SUPPORTING NATIONAL FAIR HOUSING MONTH WHEREAS, April marks the anniversary oft the Fair Housing Act of 1968, which sought to eliminate discrimination in housing opportunities and to affirmatively further housing choices for all Americans; and WHEREAS, the Town of Burnsville desires that all its citizens be afforded the opportunity to attain a decent, safe and sound living environment; and WHEREAS, individuals in the State of North Carolina have the right to choose where to live without discrimination based on race, color, religion, age, sex, national origin, handicapped status, or familial status; and WHEREAS, the State of North Carolina enacted the North Carolina State Fair Housing Act in 1983; NOW, THEREFORE, BE IT RESOLVED, the Town of Burnsville does hereby join in the national celebration by proclaiming April 2025 as Fair Housing Month. Adopted the 6tn day of March 2025. - RK OF URA TBnal Townlerk u Cay Mayor ACRTHCAR Town of Burnsville Budget Amendment # 5 FY: 24/25 Funding Source: Described below THE FY: 24/25 BUDGET ORDINANCE IS HEREBY AMENDED TO REFLECT THE FOLLOWING CHANGES, AND TO REFLECT THESE LINE ITEM TRANSFERS. Fund: Helene Recovery Revenue: Increase Line Item numbers: See attached break out and capital project ordinance, for the new 40j fund. EXPENDITURE: Increase line item numbers: see attached break out and capital project ordinance for the new 40 fund. Total of all changes: $24,699,563.00 Acknowledge revenues and increase expense account for Hurricane Helene recovery. Requested by: Authorized by: QoW Gane Thamulo Finance Officer Mayor Council Vote: 4yes 0 no Date approved by council: 1 Adjustment # 5 FY. du 13S Justification for Adjustment: Helene Reoveny TOWN OF BURNSVILLE BUDGET ADJUSTMENT * Loans NO+ Countng - IW tolals Revenue Adjustments Account Number Account Description Increase Decrease 40-300-1000 FEmA 23,193741: 40:300-1100 nsurance Clains Paid 899,114- 4b-300-1300 Ensurance Replacembat Cst 406,208- 40-306 - 1306 NCDED Bridge loan 3.000,000 40-30b-1 1400 NCDEQ - Techniral Grant 200. 000 40-300- 1500 NC Treasurer CashPon 2.17791. * 244A95634 Expenditure Adjustments Account Number Account Description Decrease Increase 4D-4Db-1000 CaLB Prajecks 437,445 40-400 -2000 emp Emergency Raw MAHLE 2200.000- 40-40b-21DD Cuvert @ Maivt Shed 100.000 40-400-2206 Vehicle Raplacer meut 335.848 40-406-4300 fane Rivec Water line 313,609 40-400-d400 Bakeis Creek PupSlatin 389720 40-40b -2506 Woler Line Dist/Sewer MA 271.485 4D-400-2600 Permanert Waler Itake 4.280. 060 4D-400-400 WWTP Repairs 4.158.393 40-400-2800 Bolens Crek Intake 12.000.000 4D-400- 2900 TechlEnginering Grast Q00.D0O 40-400 3000 WWTP Tence LAccess Ra 53.000 Totals 24,699563 a4,499.543 Prepared by: Date: DATE Approved by: Date: Posted by: Date: Russell Fox Councilors: Mayor Cotun of Burnsbille Judy Buchanan Heather Hockaday Denise Collier Town. Manager/Attoriney OF BUEAEST Randy Ollis Chad Fox Bill Wheeler Town Clerk ATIG CAR Grant Project Ordinance for the Town of Burnsville Helene Disaster Response and Recovery BE IT ORDAINED by the Town Council for the Town of Burnsville, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted: Section 1: This ordinance is to establish a budget for projects related to the Helene Hurricane Disaster Response (FEMA Disaster 4827) that will be reimbursed by the Federal Emergency Management Agency (FEMA) Public Assistance Program. Through its Public Assistance Program (PA), FEMA provides Federal grant assistance for debris removal, emergency protective measures, and the restoration of disaster-damaged, publicly owned facilities. [Although FEMA typically covers 75% of the eligible costs, the federal government has increased the cost share in North Carolina for the Helene disaster to 100% for the first 180 days of the incident period.] Expenses may be eligible for FEMA reimbursement in the following categories: Emergency Work Category B: Emergency Protective Measures Costs for actions taken to protect public health and safety, such as: search and rescue operations; sheltering and evacuation; and medical care and emergency response. Permanent Work Category C: Roads and Bridges Repairs and restoration of transportation infrastructure, including highways, streets, and bridges. Category D: Water Control Facilities Restoration and repair of drainage systems, levees, and other flood control measures. Category E: Public Utilities Restoration of water, wastewater, electrical systems, and other essential public utilities. Category F: Parks, Recreational Facilities, and Other = Repair or replacement of parks, recreational areas, and public spaces. Category G: Buildings and Equipment = Repairs or replacements of public buildings, such as schools, community centers, related equipment and all other. Administrative Work Category Z: Management Costs =- Administrative costs related to the overall management of disaster response and recovery efforts, which are capped at a certain percentage of eligible project costs. Section 2: The following amounts are appropriate for the eligible projects and authorized for expenditure: P.O. Box 97 a Burnsville, North Carolina 28714 . Phone (828) 682-2420 e FAX (828) 682-7757 e wwlowmolbumsylleong Section 4: The following revenues are anticipated to be available to complete the project: FEMA Reimbursement Funds: $ 23,193,741.00 Insurance Claims paid: $899,114.00 Replacement costs: $406,7 708.00 Subtotal: $2 24,499,563.00 Short term state loans to facilitate cash flow, not counting towards total revenues since they are reimbursement loans. NC DEQ Bridge Loan: $ 3,000,000.00 Grant: $ 200,000.00 NC Treasurer Cash Flow Loan: $2,171,791.00 Total Revenues: $ 24,699,563.00 Expenses: Estimates from the Damage inventory Category B: $ 437,448.00 Raw Water Intake: $ 2,200,000.00 Category C: $ 100,000.00 Maintenance Shed road Category E: $ 235,848.00 Dump Truck and Backhoe Category F: $ 21,473,267.00 Permanent Projects Category G: $ 53,000.00 Fence and Access Rd at WWTP Grant for possible Engineering from DEQ: $200,000.00 Total Possible Expenses: $ 24,699,563.00 Section 5: The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements of the grantor agency and the grant terms and conditions. Section 6: The Finance Officer is hereby directed to report the financial status of the projects to the governing board on a quarterly basis. Section 7: Copies ofthis grant project ordinance shall be furnished to the Budget Officer, the Finance Officer and to the Clerk to City Council. Section 8: This grant project ordinance expires when final FEMA reimbursements are received related to FEMA Disaster 4827. ADOPTED this 6th day of March 2025. TBunu Aes Mayor T. Russell Fox ATTEST: Cudiye Clerk T - 3/6/2025 Monthly Call Summary 4(s) for February 2025 Happy F/A 10 St Patids Structure 1 Stranded Motorist Dau Assist EMS 4 Power Lines Down 2% 2%, Cancelled Enroute F/A Standby 9% 23% Assist Police Tree Down MVA 11 7% Investigation Public Service 2% Structure Drill 2% Hazmat Road Hazard Landing Zone 1 11% Assist EMS 9% Brush Fire 2 Road Hazard 5 Brush Fire Investigation 1 5% Power Lines Down 1 MVA Tree Down 3 25% Bomb Scare CO Alarm Smoke Det. Alarm Landing Zone Stranded Motorist 1 2% Search Vehicle Fire Fire = Other Rescue/Extrication Cancelled Enroute 4 - F/A Structure Assist EMS - Standby No Call/Duplicates Assist Police MVA Public Service Drill Hazmat Landing Zone Brush Fire Road Hazard Investigation Power Lines Down Tree Down Bomb Scare Mutual Aid Calls - 8 CO Alarm Smoke Det. Alarm Stranded Motorist Search Vehicle Fire Fire Other - Rescue/Extrication Cancelled Enroute Total For Month-45 Police Activity Logs February 2025 Officer Calls 16% - Call For Service 35% - Side Street Patrol 20% a Vehicle Accident 8% 2% DE Extra Patrol 19% a Vehicle Lockout a Vehicle Stop Officer Actions 6% - Citation Issued 10% 23% 3% a Arrest Made 0% a No Action Needed 22% -LE Business Checked 36% a Warning Issued a Assisted Other Agency a Assisted Motorist NCAA MARCHEE - 7 MADNESS Burnsville Town Center Report for March 6th, 2025 March - April Event Overview The Burnsville Town Center continues to see a thriving event schedule, with 28 events planned for March and 25 events scheduled for April. Our calendar remains dynamic as we actively book a variety of events catering to different interests within our community. Upcoming Public & Community Events In addition to our regular programming, several key community events are on the horizon, including: Riddlefest = March 15 at 7 PM Chamber Annual Dinner - March 20 Dementia Caregivers Support Meeting = March 27 Funshine - April 3 Middle School Career Fair - April 4 Springfest Craft Show - April (Date TBD) Dementia Caregivers Support Meeting - April 10 Kindergarten Kickoff -= April 16 Looking Ahead We appreciate the continued support from the council and the community as we work diligently to bring more excitement and entertainment to Burnsville. Whether it's a private gathering or a public celebration, we are dedicated to ensuring that every event is executed flawlessly, creating the best possible experience for all involved. Ifyou have any questions or would like further details on specific events, please let us know. Thank you, -Corbin Cooper-