City of Hogansville City Council Regular Meeting Agenda HOGANSVILLE GEORGIA Monday, April 7, 2025 = 7:00 pm Meeting will be held at Hogansville City Hall, 111 High Street, Hogansville, GA 30230 Mayor: Jake Ayers 2025 City Manager: Lisa E. Kelly Council Post 1: Michael Taylor, Jr 2025 Assistant City Manager: Oasis Nichols Council Post 2: Jason Baswell 2025 City Attorney: Alex Dixon Council Post 3: Mandy Neese * 2027 Chief of Police: Jeffrey Sheppard Council Post 4: Mark. Ayers 2027 City Clerk: LeAnn Lehigh Council Post 5: Kandis Strickland 2027 Mayor Pro-Tem Regular Meeting - 7:00 pm 1. Call to Order - Mayor Jake Ayers 2. Invocation & Pledge Consent Agenda All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one blanket motion. 1. Approval of Agenda: Regular Meeting April 7, 2025 2. Approval of Minutes: Work Session March 17, 2025 Upcoming Dates & Events = April 2025 3. Approval of Minutes: Public Hearings & Regular Meeting April 17, 2025 - 6:00 pm / Meeting of the March 17, 2025 Planning & Zoning Commission at Hogansville Presentation City Hall 1. Presentation - Bill Stump Community Bank & Trust April 21, 2025 - 7:00 pm / Regular Meeting of the Mayor and Council at Hogansville City Hall Citizen Appearances April 22, 2025 - 6:30 pm / Meeting of the 1. Mike Johnson to Discuss Transparency Downtown Development Authority at Hogansville City Hall New Business April 17, 2025 - 6:00 / Annual Police 1. Pickleball Netting & Striping Quote pm Department Easter Egg Hunt at Hogansville 2. GDOT Interstate Lighting Agreement Elementary School 3. Carp Removal at Lake Jimmy Jackson April 19 - 26, 2025 / Georgia Cities Week 4. Renaming Street Request - George Bailey April 19, 2025 - 10am - 1pm / Community 5. Board Appointments = Downtown Development Authority Clean Up, Shred, and Tire Amnesty at Calvin Hipp Park City Manager's Report April 26, 2025 - 10am - 2pm / Touch-A-Truck Assistant City Manager's Report and the Annual Celebrate Recovery Car & Bike Show - Downtown Hogansville Chief of Police Report Council Member Reports 1. Council Member Taylor 2. Council Member Baswell The Royal Theater Happenings - April 2025 3. Council Member Neese Tuesday, April 15, 2025 - 7:30 pm LIVE EVENT: Naturally 7 4. Council Member Ayers Thursday & Friday, April 17 & 18, 2025 - 7:00 pm Callaway High. School Theater. & 5. Council Member Strickland Choral: Once on This Island Executive Session Saturday, April 19, 2025. - 2:30 pm Callaway High School Theater & Choral: Once on This Island 1. Real Estate Exemption Friday, April 25, 2025- - 7:00 pm MOVIE: Grease Mayor's Report Saturday, April 26, 2025 - 7:30 pm - LIVE EVENT: Motor City Revue Motown Tribute) Purchase tickets online 1937royalheater.org or call the box office 706-955-4870 Adjourn Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230 HOGANSVILLE JEORCHA Meeting held at Hogansville City Hall, 111 HighStreet, Hogansville GA 30230 Work Session Meeting March 17, 2025 Call to Order: Mayor Jake Ayers called the Work Session to order at 5:49pm. Present were Council Member Michael Taylor, Interim Council Member Jason Baswell, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, City Attorney Alex Dixion, Police Chief Jeffery Sheppard, and City Clerk LeAnn Lehigh. Council Member Mandy Neese, Council Member Mark Ayers, and Assistant City Manager Oasis Nichols were not present at the Work Session Meeting. Order of Business 1. Comprehensive Plan Update Paul Jarrell with Three Rivers Regional Commission gave Council an update on the Comprehensive Plan. Every 5 years the Comprehensive Plan is updated. There must be one (1) Public Hearing at the beginning of the process and one (1) Public Hearing at the end of the process, with adoption by October 2025. 2. UDO Amendment As discussed in the previous Work Session meeting, the UDO amendments being requested are: Building Height: updating the building height maximum to 75' in the Light Industrial District. Vinyl Siding: allowing Vinyl Siding with a proposed .42 thickness. Plat Approval: Council Member Taylor is requesting that the ordinance be changed to allow Council to approve all plats and all developments, no matter the size. Mayor and Council agree that they will table the first reading of the ordinance tonight at the Regular Meeting to give Council Members not in attendance an opportunity to express their opinions. 3. Ordinance Amendment - Ordinance 54-50 through 54-54 Prior Citizen Appearance discussed the current ordinance regarding solicitation being unconstitutional. No part of the ordinance has ever been enforced. City Attorney Alex Dixon drafted the amendment consistent with the State. Mayor asked Council to table this item until all Council Members are present. Council agrees to table this item at the Regular Meeting tonight. 4. Variances - Project Hummingbird Building Height Current Building Height only allows a maximum of 40'. Variance request is to allow building of 56'. Variance fort fewer parking spaces Warehouse ordinance requires excessive parking based on square footage Planned safety design includes channeling vehicles via specific crosswalk areas Use of signage, speed bumping, and designated areas minimizes need for wheel stops at every parking space (current code requirement) Work Session - March17, 2025 Six-foot-wide sidewalks along the perimeter provide additional travel path Variance for wheel stops Current code mandates a wheel stop at each parking space (1,200 spaces total) Proposed design funnels traffic to crosswalk areas with wheel stops to reduce necessity for them at every head-to-head space Variance for maximum wall height Several retaining walls (cast in place concrete and modular block) are built to reduce stream impacts or cut grade in specific areas Some retaining walls exceed 40 feet in height Particular area of focus: front corner wall with modular block and safety fence Fence height variance Proposed change from six-foot to eight-foot fence around the truck court Black vinyl chain link fencing surrounds the entire site, with mitigation via landscaping (multiple rows of trees and shrubs) Placement of 3,000 new plants (trees and shrubs) serving as screening along the new parkway (800 plantings above current minimum code) This item is on the Regular Meeting agenda for Council Action tonight. 5. Buffer Encroachment - Project Hummingbird Buffer encroachment details non-variance) Minor streaming disturbance at a crossing; not impacting the state buffer but encroaching on the wider city buffer Approvals already obtained from the state EPD and the Corps of Engineers; city approval still required This item is on the Regular Meeting agenda for Council Action tonight. 6. Turnipseed Engineers - Sewer Monitor Proposal Proposal details: a. Installation and calibration of sewer monitors at 12 locations to assess inflow and infiltration (1&!) from rain and creek water b. Total cost of $27,600: i. $6,000 for installation of manhole monitors ii. $21,000 for monitoring and data analysis over a 12-month period C. Targets areas including behind City Hall, between school and Oak Street, around Taliaferro Dr., and near a branch line between Highway 29/Poplar Mayor Ayers adjourned the Work Session at 6:53pm. Respectfully, yalu LeAnn Lehigh City Clerk Work Session - March17, 2025 HOGANSVILLE GEORGIA Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230 March 17, 2025 Public Hearing (1) Mayor Jake Ayers called the Public Hearing to order at 7:01pm to Hear Citizen Comments on the Comprehensive Plan Update. Paul Jarrell with Three Rivers Regional Commission gave a presentation on what the Comprehensive Plan is and why it is important to the City. It is required to have a Comprehensive Plan to receive Grant funding. Mr. Jarrell explained that there will be a steering committee formed to guide and oversee the development of the plan, as well as citizen and City Staff input for the comprehensive plan based on the vision for the next 20 years for the City. This is the first of two public hearings. A second public hearing will be done once the plan update has been prepared. There were no citizen comments, and the public hearing was adjourned at 7:13pm. Public Hearing (2) Mayor Jake Ayers called the Public Hearing to order at 7:13pm to Hear Citizen Comments on the proposed Variances for Project Hummingbird. Seefried Industrial Properties gave a presentation on variances they are requesting. These include the building height, amount of parking spaces, required wheel stops, retaining wall height, and fence height. Mr. Jimmy Norred asked if there was already a specific tenant in place for the development? Developers answered that there was a specific tenant, although they are not at liberty to disclose at this moment. There were no additional citizen comments, and the public hearing was adjourned at 7:21pm. Regular Meeting Call to Order: Mayor Jake Ayers called the Regular Meeting to order at 7:21 pm. Present was Council Member Michael Taylor, Interim Council Member Jason Baswell, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, City Attorney Alex Dixon, Police Chief Jeffery Sheppard, and City Clerk LeAnn Lehigh. Council Member Mandy Neese, Council Member Mark Ayers, and Assistant City Manager Oasis Nichols were not present at tonight's meeting. Council Member Taylor gave an invocation, and Mayor Ayers led the Pledge of Allegiance. Consent Agenda Motion: Council Member Strickland moved to approve the consent agenda. The motion was seconded by Council Member Taylor. Motion Carries 3-0 Citizen Appearance 1. Mike Johnson to Discuss Transparency Mike Johnson addressed Council for a third time regarding transparency. He asked questions regarding the building at parcel number 0212C013012 (located at corner of Johnson Street and Marshall Avenue near the public library), inquiring on whether the mayor or council members have any personal interest in that building. Mayor Ayers stated that he has no personal interest in the building. Mr. Johnson stated his concern about why the building is not listed for abatement or nuisance despite apparent hazards. City Manager answered that the Public Hearings & Regular Meeting -March 17, 2025 building potentially has asbestos/lead, could cost over $1 million to demolish at the taxpayer's expense. As with the last meeting, Mayor Ayers welcomed anyone with any concerns to give him or Council a call and speak to them. As his time to speak was up, Mr. Johnson said that he would request again at the next meeting to address Council. New Business 1. Ordinance = 15t Reading = UDO Amendment Council Member Taylor moved to table the first reading of the UDO ordinance amendment until a later meeting. The motion was seconded by Council Member Baswell. Discussion: None Motion Carries 3-0 - Item Tabled 2. Ordinance - 1st Reading - Amendment to Ordinance 54-50 through 54-54 Council Member Taylor moved to table the first reading oft the amendment to ordinance 54-50 through 54- 54 until a later meeting. The motion was seconded by Council Member Baswell. Discussion: None Motion Carries 3-0 - Item Tabled 3. Variances = Project Hummingbird Council Member Baswell moved to approve the variances for Project Hummingbird, which include building height, number of parking spaces, wheel stops not being on all spaces, retaining wall height, and fence height. The motion was seconded by Council Member Taylor. Discussion: None Motion Carries 3-0 4. Buffer Encroachment - Project Hummingbird Council Member Baswell moved to approve the buffer encroachment request for Project Hummingbird. The motion was seconded by Council Member Taylor. Discussion: Prior approval has been granted by the Core of Engineers and EPD Motion Carries 3-0 5. Turnipseed Engineers = Sewer Monitor Proposal Council Member Baswell moved to approve the proposal from Turnipseed Engineers to install and monitor 12 manholes in the amount of $27,600. The motion was seconded by Council Member Taylor. Discussion: Motion Carries 3-0 ADJOURNMENT On a motion made by Council Member Strickland and duly seconded, Mayor Ayers adjourned the meeting at 7:59pm. Respectfully, oli LeAnn Lèhigh City Clerk Public Hearings & Regular Meeting -March 17, 2025 Entry #: 23 Mike Johnson Status: Submitted Submitted: 3/28/2025 5:34 PM If you would like to request to be placed on the City Council Agenda, please fill out the form below and submit. Request must be made no later than 12:00 pm the Wednesday prior to the meeting if you would like to be placed on the next meeting agenda. Name Mike Johnson Phone Meeting date for which you wish to appear (404) 909-7236 4/7/2025 Question/lssue you wish to discuss: Please describe in detail: Transparency / Open Records Transparency Have you previously discussed this with the City Manager? No Ify yes, when? Have you previously discussed this with the Mayor or a member of Council? No What was the response from such discussion(s)? N/A Why was the above response not adequate? What is the resolution you seek? N/A N/A It is the intention of this process to resolve the question/issue without the necessity of an appearance at a Council meeting. understand that such appearance requires the approval of the Mayor and that the appearance is limited to five (5) minutes. Signature Today's Date 3/28/2025 Pidke fbhnsn CITY COUNCIL City Manager - Lisa Kelly Mayor. Jake Ayers Assistant City Manager - Oasis Nichols Michael Taylor, Jr., Post 1 City Clerk - LeAnn Lehigh Jason Baswell, Post 2 City Attorney - Alex Dixon Mandy Neese, Post 3 111 High St Mark Ayers, Post 4 Hogansville GA: 30230-1196 Kandis Strickland, Post 5 nesrasaldéphagamwleog HOGANSVILLE GEORGIA COUNCIL ACTION FORM MEETING DATE: April 7, 2025 SUBMITTED BY: LeAnn Lehigh) AGENDA TITLE: Renaming Street Request = George Bailey CLASSIFIÇATION (City Attorney must approve all ordinances, resolutions, and contracts as to form) Ordinance (No. Contract Information Only Public Hearing Resolution (No. Ceremonial X Discussion/Action Other BACKGROUND (Includes description, background, and justification) Reverend Dr. George Bailey would like to rename either (1) Hunt Club Dr. (entrance to Huntcliff Subdivision off of Hwy 29) or (2) Lord Street to George Bailey Way. Dr. Bailey has submitted his request and paid the application fee. He understands that all signage would be his financial responsibility. If Council agrees to rename Hunt Club Dr, Huntcliff Subdivision HOA would need to agree with Street Renaming. BUDGETING & FINANCIAL IMPACT (Includes project costs and funding sources) No budget impact. STAFF RECOMMENDATION (Include possible options for consideration) 1of1 Policy and Procedure for the Naming or Renaming of a Park, Street, Structure of Geographical Feature Within the Corporate Boundaries of the City of Hogansville Purpose: The purpose of this policy is to establish a set of standards and guidelines for the naming and renaming of a street, park, structure or geographical feature within the corporate limits of the City of Hogansville owned or operated by the City. This policy will guide name recognition and establish and insure its uniform application. It is understood the responsibility for naming or renaming of a street, structure or geographical features within the corporate boundaries of the City lies with the governing body of the City of Hogansville. Objectives: Naming of streets, parks, structures and geographical features enhances a sense of community within the City Ensure that parks and other features of the City are easily identified and located. Ensure that names given are consistent with the values and characteristics of the City. Assure the quality of the title/name, SO that it will serve the purpose of the City in a permanent manner, Encourage public participation and input in order to fully represent the best interests of the area affected. Encourage and recognize the dedication of lands, or donations by individuals or groups. Qualifying Names and/or Criteria: Geographical location of the facility including descriptive names. An outstanding feature of the area such as a hill, river or vegetation. Commonly recognized subjects of historical significance such as an event, person, group culture or place Ap person or group who significantly contributed to the acquisition or development of the park or facility. An individual who provided an exceptional or significant service to the City. o If an elected official, the individual must have completed his/her term. o Other individuals must have retired from the position for which they are to be honored. Individuals must have attained the age of 65 or be deceased. The above does not apply in the case of property or structure donations. Under unusual circumstances the governing body of the City may make exceptions to the above Ap person whose contribution or: significant gift is of a most extraordinary nature, Naming may be considered based on the provision of significant funding that underwrites the cost of renovation or construction of City property. Financial contributions or underwritings shall be broadly defined as substantial monetary contributions that completely or significantly enable City projects such as parks, buildings or property acquisition to occur. This may include monetary gifts and/or grants that leverage federal, state and local funding for such projects or complete donation of land. Land and facilities that are donated to the City can be named by deed restrictions by the donor. The naming and acceptance of land and/or facilities is subject to the approval of the City governing body. Naming may not conflict with public grant funding policies established by state or federal grant funding programs. Exclusions: Naming associations with tobacco, alcohol, contraceptives, religious organizations, political candidates or adjudicated felons are prohibited. Renaming: The intent of naming is for permanent recognition, however the dedication of small park amenities with an identifiable lifespan and not intended to be permanent such as benched and tables may be made. The renaming of parks, streets, structures and geographical features is strongly discouraged. It is recommended that efforts to change a name be subject to the most critical examination so as not to diminish the original justification for the name or discount the value of the prior contribution. Names may be changed only of the current name is ineffectual or inappropriate. Procedure: Staff, city residents, community leaders and organizations interested in proposing a name or name change for a park, street, structure or geographical feature must submit in writing the justification for such name in detail together with recommendations, petitions, etc. to the City Manager. AI non-refundable application fee of $50 must be included with the proposal. Payment of this fee is not ag guarantee of approval. When naming for an individual(s) written documentation of approval of next of kin, if possible, is required to be part of the proposal. When naming or renaming of a street is proposed the approval of the USPS and all individuals, businesses and organizations affected must be obtained. When naming or renaming of a geographical feature is proposed the approval of the appropriate state and/or federal agency(s) must be obtained. The City Manager shall prepare an estimate of the costs of signage and required changes to the park, street, structure or geographical feature. All such costs are to be borne by the requestor unless a request is made for City funds to be required. City staff shall make a recommendation of approval or disapproval the governing body. The governing body may allow for public input or comment. The governing body shall have the final authority to approve such name or name change. The undersigned acknowledges receipt of these procedures and understands that the application fee is non- refundable, and further acknowledges responsibility for costs of signage and changes unless a request for City funds is attached to the proposal. Name Beoige BAILEI Signature Kev Lr. George Bailey In a world that often calls for exceptional leadership and Dr. Bailey's mantra, "IFI can help someone along the way, courage, few individuals embody these traits quite like then my living will not be in vain," serves as a guiding Reverend Dr. Kenneth G. Bailey. Born on August 4, 1970, in principle in all that he does. This ethos not only defines his Newnan, Georgia, to George and Willie Ann Bailey, Dr. pastoral work but also underscores his commitment to Bailey has emerged as a formidable figure in both the uplifting others through his civic engagements and spiritual and civic arenas ofhis community. Raised in community outreach. Manchester Georgia, he demonstrated remarkable leadership potential at an early age, culminating in the receipt of a prestigious leadership award upon his graduation from high school in 1988. Dr. Bailey'sj journey took a significant turn when he joined the Army, serving as a Gulf War combat veteran. This experience not only shaped his character but also marked the beginning of a lifelong commitment to service and community. During his time in the military, he met his wife, Daniela LaShawn Bailey, and the couple has been happily married for 32 years. Together, they have raised two adult daughters and are proud grandparents to three grandsons, all of whom serve as a source ofi inspiration and motivation for Dr. Bailey's work. In June 2009, Dr. Bailey achieved another milestone by obtaining his doctorate degree from Minnesota Theological Seminary. This academic accomplishment complements his extensive pastoral experience, having dedicated 25 years of 00so his life to leading the White Oak Grove Baptist Church in a - Senoia, Georgia. His multifaceted role within the community also includes serving as a chaplain for the Roscoe Jenkins Funeral Home and the Hogansville Department, further emphasizing his commitment to providing comfort and support during times of need. Dr. Bailey's influence extends beyond the church. His With the recent completion of the Galex Chaplain Training. groundbreaking achievements include becoming the first Pastor George Bailey continues to the African qualities American chairman of the LaGrange Troup County exemplify ofa mover, shaker, and risk-taker his influence to create Commerce. using He served two terms as a City Councilman for positive change in the world around him. As he looks to the Hogansville, Georgia, and held the position of Mayor Pro future, Dr. remains committed to his vision of service Tem in 2017. As a vital part of his community's growth and Bailey contributed and leadership, inspiring others along the way. His story is prosperity, he has to various initiatives, including serving as the chairman of the Salvation Board and acting as one of resilience, dedication, and unwavering faith - a true testament to the power of community and the impact one Grand Marshal in three cities. Additionally, Dr. Bailey is a individual can make. proud member of the Print Hall Masonic Lodge #299 in Newnan, Phi Beta Sigma Fraterity, Inc., and the American Legion's Buffalo Soldier Post 910 VFW. His dedication to community service has noi gone unnoticed, with Coweta County declaring a day in his honor, and he has been recognized at the state level for his contributions as a pastor. His leadership was further acknowledged through the prestigious Robert Knox LeadershipAward from the Georgia Municipal Association and the "Chosen Pastor of the Year" award in 2015 at the Georgia International Convention Center. Including Rotary Club of LaGrange, College LeadershipAdvisory Board 2023, Leadership Troup N 9 8 B - - B 8 ISSGERROO 8 8 SELAN VEREg 3 - :u T B 154 E AMH SN 8 00 S 3 8 8 & / 8 3 a % S e - S-NOSNHOP a EPRBTN a 9 4 S a - 3 S @uOR S 8 - - B 1 8 CITY COUNCIL City Manager - Lisal Kelly Mayor. Jake Ayers Assistant City Manager - Oasis Nichols Michael Taylor, Jr., Post 1 City Clerk - LeAnn Lehigh Jason Baswell, Post 2 City. Attorney- = Alex Dixon Mandy Neese, Post 3 111 HighSt Mark Ayers, Post 4 Hogansville GA30230-1196 Kandis Strickland, Post 5 1ya82ldphagasvlaog HOGANSVILLE GEORGIA COUNCIL ACTION FORM MEETING DATE: April 7, 2025 SUBMITTED BY: Dhayna Portillo AGENDA TITLE: Citizen Appointments - Downtown Development Authority CLASSIFICATION (City Attorney must approve all ordinances, resolutions and contracts as to form) Ordinance (No. Contract Information Only Public Hearing Resolution (No. Ceremonial X Discussion/Action Other BACKGROUND (Includes description, background, and justification) The Hogansville Downtown Development Authority (DDA) has two vacancies, and potential candidates were solicited via the committee of two that must be accordance with GAI law with one oft the committee members having a downtown business and the other being a downtown property owner, and neither can be currently on the DDA. Currently, there is two open seats; one seat is required to be a property owner or business employee, and one seat has the option of being a resident within the DDA boundaries. The committee makes the following recommendation: Tiffany Pace - Branch Manager at Community Bank & Trust and Tamara Manross - Joint owner of The Key to Closed whose applications are attached. BUDGETING & FINANCIAL IMPACT (Includes project costs and funding sources) No budget impact. STAFF RECOMMENDATION (Include possible options for consideration) Appoint Tamara Manross and Tiffany Pace to serve on the Downtown Development Authority Memorandum To: Hogansville City Council Hogansville, GA 30230 From: Vickie L. Brown Date: February 26, 2025 Subject: Open seats on the Hogansville Downtown Development Authority Recommendation Dear Hogansville City Council Members, led a two-person interview committee to review the applications received for the open seats on the Hogansville Downtown Development Authority (DDA). At this time, there are two open seats; one seat is required to be a property owner or business employee and one seat has the option of being a resident within the HDDA boundaries. The committee makes the following recommendations. Two Business Owner Recommendations: 1. Tiffany Pace - Branch Manager at Community Bank & Trust 2. Tamara Manross - Joint owner of The Key To Closed One Resident Recommendation: 1. N/A Thank, you for your support, Wlcki ebmhe Vickie L. Brown Victoria Belle Events