MAR 1 1 2025 BY: Pudesiy Gson ORIGINAL Board of Commissioners Agenda Item Transmittal Form Procuremen/Contract Transmittal Form Revised 1/17/25 Type ofcontract: 1yearD Multi-year Single Event D Contract #: BOCApproval Date: Submission Information Vendor Information Contact Name: Sharon Webb Vendor Name: Springfield Baptist Church Department: Emergency Management Agency Address: 1877 Iris Drive, SE Project Title: Springfield Baptist Church Address: Conyers, GA 30013 Email: Funding Account Number: N/A 7 Contract amount: N/A Phone: # 770-929-1111 Budgeted C) Not Budgeted C) Contact: Quincy Sims Contract Type: Goods 0 Services (X) Grant 0 Contract Action: New Renewal Order - uto (X) 0) Change 0 Term of contract: Annual with on-going renewals Original Contract Number: ChiefFinancial Officer Senior Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and iti is in compliance approvedpr processing. with Purchasing Policies of Rockdale County. - Ve Signanure: 85-2400 Signature: Date: 3/12/5 Detailed Summary of Contract: This MOU is with Springfield Baptist Church for the purpose of providing a POD facility, where public can access life- sustaining supplies like medications, vaccines, or medical supplies after a disaster or emergency during times of need for Rockdale County. During a disaster or sheltering need, RC EMA will request that the church be opened for POD needs in their parking lot. Ifthe church is available, then RC EMA will work to provide POD needs. Additionally, RC EMA will assist Springfield Baptist Church in the completion of paperwork needed for reimbursement if the disaster is federally declared, funds are available, and the activities provided are eligible for reimbursement. Department Head/Elected Official Signature: Date: CHhalhék6 3nlaoas ParAe7 Contract # 2025 MEMORANDUM OF UNDERSTANDING BETWEEN ROCKDALE COUNTY, GEORGIA AND SPRINGFIELD BAPTIST CHURCH This Memorandum ofUnderstanding (hereinafter "MOU") is made and entered into this day of 2025, by and between Rockdale County, Georgia, a political subdivision of the State of Georgia, (hereinafter the "County"), whose address is 962 Milstead Avenue, Conyers, Georgia 30012, and Conyers First Methodist Church, (hereinafter "Church"), whose address is 1877Iris Drive, S.E., Conyers, GA30013. WHEREAS, the County recognizes the importance of taking care of residents when a traumatic incident of significance has caused individuals and families to be displaced and/or in need ofa assistance, and WHEREAS, local churches have expressed the desire to help the community in these situations, and WHEREAS, the Rockdale County Emergency Management Agency's priority is to coordinate mitigation, preparedness, response, and recovery in Rockdale County, to minimize the impact of disasters and emergencies on the people, property, environment, and economy, and NOW THEREFORE, the County engages with Springfield Baptist Church to assist residents of Rockdale County in the consideration of the mutual responsibilities contained in this Agreement and under the following terms and conditions, the parties agree as follows: 1. Term The term of this agreement begins upon the date above and/or the date of approval by the Rockdale County Board ofCommissioners, whichever is later, This. MOU shall remain inj place for one (1) year from the starting date and automatically renew on this anniversary date unless otherwise terminated following the procedures herein. 2. Location The facilities and grounds at Springfield Baptist Church located at the address above shall provide for Point of Distribution operations for when a location is needed to distribute commodities when needed, and when the facilities are available. 3. Access The Rockdale County Emergency Management Agency will have access to the facilities and grounds during operational periods. 4. Space Usage Springfield Baptist will be used to stage a drive-thru and walk-up distribution point of life sustaining commodities (water, meals/food, ice and any other items needed) and equipment. Contract # 2025 The location will make available designated areas for parking, loading and unloading zones during operational periods. 5. Cost The use of this space is provided at no cost to Rockdale County Emergency Management Agency. 6. Documentation Springfield Baptist Church shall be responsible for documenting any and all related expenses for the use of the facilities and grounds during sheltering operations. Rockdale County Emergency Management Agency makes no guarantee of federal or state reimbursements for the use ofthis facility and grounds; however, they shall assist with the submission of required documentation should funding become available. 7. Damages, Theft and Misuse It is understood that use of the facilities is a courtesy to Rockdale County Emergency Management, Agency; therefore, Springfield Baptist Church, or any ofits representatives shall not be held responsible for any damages, theft, misuse, or other issues related to the aforementioned belongings or equipment while conducting sheltering operations. 8. Amendments Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. 9. Severability This Memorandum of Understanding may be terminated at any time for any reason by either party with a 30-day written notice. 10. Eutire. Agreement This MOU represents the entire understanding of the parties with regard to the subject matter of this MOU. There are no oral agreements, understandings, or representations made by any party to this MOU that are outside of this MOU and are not expressly stated in it. No supplement, modification, or amendment of this MOU will be binding unless executed in writing by all parties and delivered to the following: Springlield Baptist Church Rockdale County 1877 Iris Drive, S.E. 962 Milstead Avenue Conyers, GA 30013 Conyers, Georgia 30012 ATTN: Quincy Sims, Director of ATTN: Sharon Webb, Director of Rockdale Operations County Emergency Management. Agency (770) 929-1111, ext. 104 Sharon. MeM2osaiCOMOSAsw Contract # 2025 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date and year first above written. Approved this day of 2025. Springfield Baptist Church Rockdale County, Georgia Board of Commissioners RAhm By: By: Quincy Sims, Director of Operations JaNice Van Ness, Chair & CEO By: Tuwanya Smith, Commissioner Post 1 By: Dr. Doreen Williams, Commissioner Post 2 Attest By: Jennifer Rutledge, County Clerk Approved as to form: By: M. Qader A. Baig, County Attorney