* - MAR 1 1 2025 ORIGIAL Board ofCommissioners Punchayily Agenda Item Transmittal Form Procurement/Contract Transmittal Form Revised 1/17/25 Type ofcontract: 1yearD Multi-yearD Single Event D Contract #: BOC Approval Date: Submission Information Vendor Information Contact Name: Sharon Webb Vendor Name: First Baptist Conyers Department: Emergency Management Agency Address: 2100 GA Highway 138 Project Title: First Baptist Conyers Address: Conyers, GA 30013 Email: Funding Account Number: N/A Contract amount: N/A Phone: # 770-483-8700 Budgeted () Not Budgeted C) Contact: David Hammons Contract Type: Goods 0 Services (X) Grant 0 Contract Action: Awto New (X) Renewal 0 Change Order 0 Term of contract: Annual with on-going renewals Original Contract Number: Chief Financial Officer Senior Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and it is in compliance approved for processing. with Purchasing Policies of Rockdale County. smicnelle Signalute: 3-24-2025 Signature: Date: Lhang - 3l1a125 3ak 13 Detailed Summary of Contract: This MOU is with First Baptist Conyers for the purpose of providing sheltering facilities during times of need for Rockdale County. During a disaster or sheltering need, RC EMA will request that the church be opened for shelter needs. If the church is available, then RC EMA will work to provide sheltering needs. Additionally, RC EMA will assist First Baptist Conyers in the completion of paperwork needed for reimbursement if the disaster is federally declared, funds are available, and the activities provided are eligible for reimbursement. Note:This location is also available for temporary pet sheltering needs in the field area behind the church. Rockdale County's, CART, Community Animal Response Team, would be responsible, would be responsible for the temporary shelter set up and maintaining of the shelter. Department Head/Elected Official Signature: Date: Ohohékb 3hlacas 20-162 Contract # 2025 MEMORANDUM OF UNDERSTANDING BETWEEN ROCKDALE COUNTY, GEORGIA AND FIRST BAPTIST CONYERS This Memorandum ofUnderstanding (hereinafter "MOU") is made and entered into this day of 2025, by and between Rockdale County, Georgia, a political subdivision of the State of Georgia, (hereinafter the "County"), whose address is 962 Milstead Avenue, Conyers, Georgia 30012, and First Baptist Conyers, (hereinafter "First Baptist"), whose address is 2100 GA Highway 138, Conyers, GA 30013. WHEREAS, the County recognizes the importance of taking care of residents when a traumatic incident of significance has caused individuals and families to be displaced and/or in need of assistance, and WHEREAS, local churches have expressed the desire to help the community in these situations, and WHEREAS, the Rockdale County Emergency Management Agency's priority is to coordinate mitigation, preparedness, response, and recovery in Rockdale County, to minimize the impact of disasters and emergencies on the people, property, environment, and economy, and NOW THEREFORE, the County engages with First Baptist to assist residents of Rockdale County in the consideration of the mutual responsibilities contained in this Agreement and under the following terms and conditions, the parties agree as follows: 1. Term The term of this agreement begins upon the date above and/or the date of approval by the Rockdale County Board ofCommissioners, whichever is later. This MOU shall remain in place for one (1) year from the starting date and automatically renew on this anniversary date unless otherwise terminated following the procedures herein. 2. Location The facilities and grounds at First Baptist located at the address above shall provide the location for this initiative, when the facilities are available. 3. Access The Rockdale County Emergency Management Agency will have access to the facilities and grounds for sheltering operations for when the location is needed to house individuals that have been displaced or need. assistance following an incident of significance. 4. Space Usage First Baptist will be used to stage cots, blankets, conduct feeding operations, stage any other items needed to conduct sheltering operations, parking, and use ofloading and unloading zones during operational periods. Contract # 2025 5. Cost The use of this space is provided at no cost to Rockdale County Emergency Management Agency. 6. Documentation First Baptist shall be responsible for documenting any and all related expenses for the use of the facilities and grounds during sheltering operations. Rockdale County Emergency Management. Agency makes no guarantee of federal or state reimbursements for the use ofthis facility and grounds; however, they shall assist with the submission of required documentation should funding become available. 7. Damages, Theft and Misuse It is understood that use of the facilities is a courtesy to Rockdale County Emergency Management Agency; therefore, First Baptist, or any of its representatives shall not be held responsible for any damages, theft, misuse, or other issues related to the aforementioned belongings or equipment while conducting sheltering operations. 8. Amendments Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. 9. Severability This Memorandum oft Understanding may be terminated at any time for any reason by either party with a 30-day written notice. 10. Entire. Agreement This MOU represents the entire understanding of the parties with regard to the subject matter of this MOU. There are no oral agreements, understandings, or representations made by any party to this MOU that are outside of this MOU and are not expressly stated in it. No supplement, modification, or amendment of this MOU will be binding unless executed in writing by all parties and delivered to the following: First Baptist Conyers Rockdale County 2100 GA Highway 138 962 Milstead Avenue Conyers, GA 30013 Conyers, Georgia 30012 ATTN: David Hammons, Executive Pastor ATTN: Sharon Webb, Director of Rockdale (770) 483-8700 County Emergency Management Agency Sharon. A2RasiN.CamAoAswr Contract # 2025 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date and year first above written. Approved this day of 2025. First Baptist Conyers Rockdale County, Georgia Board of Commissioners By: Da H By: David Hammons, Executive Pastor JaNice Van Ness, Chair & CEO By: Tuwanya Smith, Commissioner Post 1 By: Dr. Doreen Williams, Commissioner Post 2 Attest By: Jennifer Rutledge, County Clerk Approved as to form: By: M. Qader A. Baig, County Attorney