MAR 1 2 2025 ORIGINAL Board of Commissioners BY:. Puchasn mon Agenda Item Transmittal Form Procurement/ContractTransmittal Form Revised 1/17/25 Type ofcontract: 1yearD Multi-year Single Event D Contract #: BOCApproval Date: Submission Information Vendor Information Contact Name: Tahira Wilson Vendor Name: Georgia Veterans Memorial Department: Parks & Recreation Foundation, Incorporated Project Title: GA Veterans Memorial Foundation Address: P.0. Box 289 Memorandum of Understanding (MOU) Ny Address: Conyers, GA 30012 Email: relomerchomgoup.on Funding Account Number: Contract amount: Phone #: 404-557-9501 Budgeted (x) Not Budgeted C) Contact: Rodger Rehorn Contract Type: Goods 0 Services (x) Grant 0 Contract Action: New (x) Renewal 0 Change Order 0 Term of contract: /A1/2025-3/11/2026 Renew for Original Contract Number: (3) additional 12 month terms. Chief Financial Officer Senior Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and iti is in compliance approved for procegsing. with Purchasing Policies of Rockdale County. ic 1 / Signature: Date: Signature: Date Vpsars 3/4b5 wwyYziye Detailed Summary of Contract: Rockdale County Parks & Recreation is seeking a Memorandum of Understanding (MOU) with the Georgia Veterans War Memorial Foundation. The organization coordinates a Walk of Hereos Memorial and park space within Black Shoals Park as an active destination location within Rockdale County and the state of GA. Depaytment Head/Elected Offigal Signature: Date: lwel0 A/ 3/14/2025 235-167 Contract #2025 MEMORANDUMOEUNDERSTANDING This Memorandum of Understanding entered into on-the day of 2025, between Rockdale County, Georgia, a political subdivision of the State of Georgia, hereinafter referred to as the "County" and the Georgia Veterans Memorial Park Foundation, hereinafter referred to as "Georgia Veterans," whose address is P:0. Box 82209, Conyers, Georgia 30013. WITNESSBTH: WHEREAS, The Walk ofHeroes-Veterans War Memorial Park, is located on three acres within Black Shoals Park in-Rockdale County, Georgia located at 3001 Black Shoals Road NE, Conyers, Georgia 30012 and managed by Rockdale County through the Parks & Recreation Department, and; WHEREAS, The Veterans Memorial Park's goal is to cultivate a publiç understanding of the sacrifices made by veterans with a series of display quotes, wall carvings, statues, and specific enclaves, dedicated 'to the five wars and other conflicts ofthe twentieth century, and; WHEREAS, Rockdale County relationship with the Georgia Véterans provides opportunities for visitor attractions to Rockdale County, economic impact to-the community, and safe space to recreate in the community, and; WHEREAS, Rockdale County and Georgia Veterans believe a public and private partnership offers unique opportunities to significantly improvej park facilities to Rockdale. IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. General Agreement: Role ofEach Party The following is a list of agreements regarding the basic roles of the County and Georgia Veterans in their working relationship establishedby this Memorandum ofUnderstanding. 1.1 The County shall maintain ownership ofthe Park. 1.21 The County shall maintain its authority to make all final decisions regarding the Park but shall exercise this authority. in the spirit of goodifaith cooperation ofGeorgia Veterans. 1.3 Georgia Veterans may. request to open the Veterans Momorial during times not staffed by Rockdale County's Parks & Recreation Department. 14. Any. permanent site additions, modifications or repairs that-Georgia Veterans wishes to fund must be presented to and approved by the Rookdale County Board of Commissioners through the Director of Parks & Recreation Department. Areportofany proposed additions or plans-for the following fiscal year by the Georgia Veterans shallibe provided to the Director. ofParks & Recreation.yearly by December.31", Contfnct #2025 1.5 Any and all approved repairs, modifications or construction must be managed by Rockdale County's Parks & Recreation Department and follow the County proourement process, permitting process and construction codes. 1,6 Georgia Veterans shall not collect rent or any other fees for parking on County property. 1.7 Any and all funds, donations, grants, etc. raised by Georgia Voterans shall be controlled by its Board of Directors. 1.8 Georgia Velerans shail maintain records and accounts in connection with the performance of this Memorandum of Understanding that will accurately document all funds roceived by Veterans Momorial Park Poundation. 2. County Responsibilities 2.1 Conducting basic park maintenance at Veterans Memorial Park-Walk of Herocs at the same levél park maintenance is provided to Rockdale County Parks & Recreation parks. 2.2 Paying any and all reasonable utility costs at the Velerans Memorial-Walk of Heroes. Any and all visitors to the Veteran's Memorial site shallbe covered under the County's insurance policy. 2.3 Provide and arrange all necessary utility services for the park. 24 Perform- daily walkthroughs and spot checks of the arcas used by patrons and visitors to the grounds. 3. Veteran's Memerial Park Fomdatoawpmshilile 3.1 Must report and coordinate any public events to Rockdale County Parks & Recreation Department and funds shiall be reported 30 days in advance. 3.2 Any free or fundraising events for the memorial coordinated by and/or through the Veterans Memorial's Board of Directors shall not incur a rental andfor user's fee (s). These functions shall be reserved through the Parks & Recreation Department. 3.3GA Veterans shall comply with all existing rules and regulations for 50103 organizations, as established by the IRS and the State of Georgia; and shall be bonded and registered with the Office ofthe Georgia Secretary of State. 3.4 Notify the Operations Supervisor or Deputy Director within twenty-four hours of any accidents and/or injuries to staff, participants or visitors. Contract #2025 3.5 Veterans Memorial shall be aware of and shall require all its. participants, volunteers and spectators to follow the Rockdale County rules, including without limitation rules regarding the Parks & Recreation Department. Term This Memorandum ofUnderstanding shail be effective as of the date seti forth below. This MOU shall have an initisl term of one (1) year and shallrenew automictically for three (3) additional one (I) year terms unless cither party provides written notice of intent to terminate as provided below. 5. Amendments The parties recognize and agree that it may be necessary or convenient for the parties to amend this Agreement so as to provide for the orderly implementation of all the undertakings described herein, and the parties agree to cooperate fully in connection with such amendments ifand as necessary. However, no change, modification or amendment to this Agreement shall be effective unless the same is reduced to writing and signed by the partics hereto. The contact information for the County and Georgia Veterans shall be as follows: Rockdale County Talira Wilson, Interim Director of Parks and Recreation Department 1781 Ebenczer Rd SW Conyers, Georgia 30094 (770) 278-7295 Tahia.Wilson@ReckdeleComtyGA.goy Georgia Veterans Memorial Park Foundation Atfn: Rodger Rehorn P.0. Box 289 Conyers, Georgia 30012 (Phone) 404-557:9501 (Email) rehom@rehomgoupsom 6. Termination This Agreement may be terminated for convenience by either party upon ninety (90) days written notice, Contract #2025 7. Indemification Georgia Veterans agrees to release Rockdale County, its officers, agents and employees, from all claims for bodily injury or death or damage or destruction of real property or tangible personal property to the extent they arise out of any negligent act or omission of Georgia Veterans or any Person contracted by Georgia Veterans or from any. negligent condition created or maintained by Georgia Veterans or any Person at any level employed on the Park or any of their officers, employees or agents which condition was not specified to be created or maintained by this Agreement. 8. Choice of Law This Memorandum shall be construed and interpreted according to the provisions ofthe laws of the State of Georgia. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date and year first above written. Adopted this day of 2025. Georgia Veterans Memorial Park Rockdale County, Georgia Foundation Board of Commissioners By: By 6L Bi Prinjég ame, Title JaNice Van Ness, Chair. & CEO Signayre ofaboie By Tuwanya Simith, Commissioner Post 1 By Dr. Doreen Williams, Commissioner Post 2 Attest Gontract #2025 By: Jennifer Rutledge, Executivé Director/County Clerk Approved as to form: By: M. Qader. A. Baig, County Attomey :