REGULAR MEETING LINDALE CITY COUNCIL TUESDAY, MARCH 18, 2025, 6:00 P.M. CITY HALL, 105 BALLARD DRIVE THE MEETING WAS CALLED TO ORDER BY MAYOR GAVIN RASCO COUNCIL MEMBERS' PRESENT: JERRETTA NANCE PATE, BRYAN SUMMERVILLE, SALLIE BLACK, AND GREG KILGORE. SALLIE BLACK SAID THE INVOCATION AND MAYOR GAVIN RASCO LED THE PLEDGE OF ALLEGIANCE. F-1 PRESENTATION BY THE: SMITH COUNTY HISTORICAL COMMISSION. JUDSON BALIFF GAVE A BRIEF PRESENTATION. IN JANUARY, THE SMITH COUNTY COMMISSIONERS COURT ESTABLISHED A SMITH COUNTY HISTORICAL COMMISSION. HE WAS NOMINATED BY COMMISSIONER J SCOTT HEROD TO SERVE AS THE REPRESENTATIVE FOR PRECINCT 3 OF THE COUNTY. THE PURPOSE OF THE SMITH COUNTY HISTORICAL COMMISSION IS TO ADVISE THE COMMISSIONERS COURT OF SMITH COUNTY, ASSIST THE TEXAS HISTORICAL COMMISSION, AND TO INITIATE AND CONDUCT PROGRAMS THAT PROMOTE THE PRESERVATION OF THE COUNTY'S HISTORIC AND CULTURAL RESOURCES. F-2 DISCUSSION AND POSSIBLE. ACTION TOACCEPT THE DRIVEWAY TO SMITH COUNTY CONSTABLE JP PRECINCT #5 AS A CITY STREET. MAYOR RASCO ADDRESSED THE ITEM. THE MAYOR AND CAROLYN CALDWELL, CITY MANAGER, HAVE MET WITH JUDGE NEAL FRANKLIN TO DISCUSS THE POSSIBILITY OF DESIGNATING THE DRIVEWAY LEADING TO THE SMITH COUNTY CONSTABLE'S OFFICE AS A CITY STREET. IN RECENT YEARS, AN INCREASING NUMBER OF BUSINESSES HAVE UTILIZED THIS PRIVATE DRIVEWAY FOR ACCESSING THEIR BUSINESSES. THE CONDITION OF THE ROAD HAS DETERIORATED, AND IT WILL REQUIRE REPAIRS IN THE COMING YEARS. CAROLYN CALDWELL, CITY MANAGER, INDICATED THAT THE CITY WOULD NEED TO RENAME THE STREET WHEN IT UNDERGOES REPLATTING. BOB TARDIFF MADE A MOTION TO APRROVE TAKING SMITH COUNTY CONSTABLE JP PRECINT #5 DRIVEWAY AS A CITY STREET, PROVIDED THE COUNTY HAS THE ROAD SURVEYEDAND PROVIDES ALL THE NECESSARY DOCUMENTS TO RELEASE IT TO THE CITY. SECONDED BY BRYANSUMMERVILE ALL VOTEDINFAVOR. F-3 DISCUSSION AND POSSIBLE ACTION REGARDING THE MAKEUP OF THE PARKS BOARD AND HOW MANY MEMBERS SERVE ON THE BOARD. TABLED. F-4 DISCUSSION AND POSSIBLE ACTION TO APPROVE GARBAGE HAULING CONTRACT EXTENSION AGREEMENT BETWEEN THE CITY OF LINDALE AND REPUBLIC SERVICES INC. GENE KEENON FROM REPUBLIC SERVICES ADDRESSED THE COUNCIL REGARDING THE EXTENSION OF THEIR CONTRACT FOR AN ADDITIONAL FIVE YEARS. CAROLYN CALDWELL, CITY MANAGER, NOTED THAT THE CITY RECEIVES VERYI FEW COMPLAINTS, AND WHEN THEY DOARISE, REPUBLIC SERVICES IS PROMPT ADDRESSING AND RESOLVING THE ISSUES. GREG KILGORE MADE A MOTION TO APPROVE EXTENDING REPUBLIC SERVICES SOLID WASTE COLLECTION CONTRACT FOR AN ADDITIONAL FIVE YEARS. SECONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-5 DISCUSSION AND POSSIBLE ACTION TO REPLACE THE FAILED PUMP AT WELL #8 FOR $160,654AS AN EMERGENCY EXPENDITURE TO BE PAID FROM WATER CAPITAL FUND. JON HALL, UTILITY DIRECTOR, ADDRESSED THE MATTER. HE PROPOSED THE INSTALLATIONOF A VERTICAL PUMP FOR WELL #8AT A COST OF $141,454. WITH THE PROPOSAL BEING FACILITATED THROUGH THE BUYBOARD. BOB TARDIFF MADE A MOTION TO APPROVE WEISINGER INCORPORATED FOR $141,454 TO REPAIR WELL #8 AS AN EMERGENCY EXPENDITURE TO BE PAID OUT OF WATER CAPITAL FUND. SECONDED BY JERRETTA NANCE PATE. ALL VOTED INFAVOR. F-6 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF EXTENDED WARRANTIES ON THE NEWLY PURCHASED FORD POLICE INTERCEPTORS AWD. CAPTAIN CHAMBERS ADDRESSED THE MATTER. THE EXTENDED WARRANTY OFFERS A 5 YEAR 100,000 MILE BUMPER TO BUMPER WARRANTY. THE TOTAL COST FOR THE WARRANTY IS $4,750 PER VEHICLE, AMOUNTING TO $9,500 FOR TWO VEHICLES. SALLIE BLACK MADE A MOTION TO APPROVE THE PURCHASE OF THE EXTENDED WARRANTY FOR TWO 2025 FORD POLICE INTERCEPTORS AT A TOTAL COST OF $9,500. SECONDED BY BRYAN SUMMERVILLE. ALL VOTED IN FAVOR. F-7 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF AN EXTENDED WARRANTY ONT THENEWLY PURCHASED FORD F-150 SINGLE CAB TRUCK.STEVENI LLOYD, DIRECTOR OF PLANNING AND DEVLEOPMENT, ADDRESSED THE MATTER. THERE ARE SEVERAL OPTIONS FOR AN EXTENDED WARRANTY. THE WARRANTY COVERS A PERIOD OF 6 YEARS / 60,000 MILES. SALLIE BLACK MADE A MOTION TO APPROVE THE EXTRA CARE PLAN FOR $2,000 FOR THE RECENTLY PURCHASED F-150 SINGLE CAB TRUCK. SECONDED BY JERRETTA NANCE PATE. ALL VOTED IN FAVOR. F-8 DISCUSSION AND POSSIBLE ACTION TO INSTALL SOD ON THE DIVIDED SECTION OF MIRANDA LAMBERT WAY. ITEM TABLED. F-9 DISCUSSION AND POSSIBLE ACTION TOAWARD A BID FOR THE HELEN STREET LIFT STATION. REA BOUDREAUX WITH BRANNON ENGINEERING ADDRESSED THE ITEM. REA BOUDREAUX WITH BRANNON ENGINEERING PRESENTED THE MATTER. THE CITY RECEIVED THREE BIDS, WITH THE LOWEST BEING FROM DUPLICHAN CONTRACTORS BASED IN ALTON, TEXAS, AMOUNTING TO $876,631.40. HE AFFIRMED THAT THEY ARE REPUTABLE CONTRACTORS AND RECOMMENDED AWARDING THE CONTRACT TO DUPLICHAN CONTRACTORS. BRYAN SUMMERVILLE MADE A MOTION TO APPROVE AWARDING HELEN STREET LIFT STATION TO DUPLICHAN CONTRACTORS FOR $876,631.40 TO BE PAID OUT OF THE WATER CAPITAL FUND. SECONDED BY GREG KILGORE. ALL VOTEDINFAVOR. F-10 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE REIMBURSEMENT OF 165,000 TO LINDALE ECONOMIC DEVELOPMENT FOR A 12-INCH WATER LINE GOING TO LINDALE BUSINESS PARK TO BE PAID FROM WATER CAPITAL FUND. CAROLYN CALDWELL, CITY MANAGER, PRESENTED THE MATTER. LEDC WENT OUT TO BID. THE COST OF THE PROJECT IS $492,262.25. LINDALE ECONOMIC DEVELOPMENT IS REQUESTING THE CITY PARTICPATE IN THE COST OF $165,000 AND THEY WILL PAY THE REMAINING AMOUNT. BOB TARDIFF MADE A MOTION TO APPROVE THE REIMBURSEMENT OF $165,000 TO LEDC FOR THE INSTALLATION OF A 12- INCH WATER LINE GOING TO THE LINDALE BUSINESS PARK. SECONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-11 DISCUSSION AND POSSIBLE ACTION TO APPROVE PRELIMINARY AND FINAL SUBDIVISION PLAT OF LINDALE SUBSTATION ADDITION, JOHN W. BREWER SURVEYA-116. LOCATED AT 15372 CR 463 LINDALE, SMITH COUNTY, TEXAS. STEVEN LLOYD, DIRECTOR OF PLANNING AND DEVELOPMENT, PRESENTED THE MATTER. THE ONCOR SUBSTATION IS LOCATED IN THE EXTRATERRITORIAL JURISDICTION (ETJ) ON WOOD SPRINGS ROAD. ONCOR INTENDS TO EXPAND THE ELECTRICAL DISTRIBUTION SUBSTATION WITHIN TWO YEARS OF THE PLAT BEING RECORDED. THIS PLAT INCLUDES AN ADDITION OF 3.2 ACRES. THE PLANNING. AND ZONING BOARD RECOMMENDED APPROVAL TO COUNCIL. BRYAN SUMMERVILLE MADE A MOTION TO THE PRELIMINARY AND FINAL SUBDIVISION PLAT OF LINDALE SUBSTATION ADDITION, JOHN W. BREWER SURVEY A-116. LOCATED AT 15372 CR 463 LINDALE, SMITH COUNTY, TEXAS. SECONDED BY GREG KILGORE. ALL VOTED INFAVOR. F-12 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PRELIMINARY AND FINAL SUBDIVISION PLAT OF MILLO CREEK SUBDIVISION BEING PART OF SAMUEL STEPHENS SURVEY A-941. LOCATEDAT 18337 CR 4108 (IRON MT. RD.) LINDALE, SMITH COUNTY, TEXAS. STEVEN LLOYD, DIRECTOR OF PLANNING AND DEVELOPMENT, PRESENTED THE MATTER. THE PROPERTY OWNER IS LOOKING TO SELL A PIECE OF PROPERTY. THE LAND IS KNOWN AS A CHRISTMAS TREE FARM. THE PLANNING AND ZONING BOARD RECOMMENDS APPROVAL TO COUNCIL. GREG KILGORE MADE A MOTION TO APPROVE THE PRELIMINARY AND FINAL SUBDIVISION PLAT OF MILL CREEK SUBDIVISION BEING PART OF SAMUEL STEPHENS SURVEY A-941. LOCATED AT 18337 CR 4108 (IRON MT. RD.) LINDALE, SMITH COUNTY, TEXAS. SECONDED BY BOB TARDIFF. ALL VOTED IN FAVOR. F-13 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF A % TON TRUCK FOR THE PUBLIC WORKS DEPARTMENT. JON HALL, UTILITY DIRECTOR, ADDRESSED THE MATTER. HE OBTAINED THREE DIFFERENT QUOTES FOR A 34 TONTRUCK ANDHE EXPRESSED A PREFERENCE FOR THE 2025 SIERRA 2500 4WD REGULAR CAB PRO, WHICH IS CAPABLE OF TOWING THE1 NECESSARY EQUIPMENT INTHEIR DEPARTMENT. BRYAN SUMMERVILLE MADE A MOTION TO APPROVE THE PURCHASE OF A 34 TON TRUCK FOR THE PUBLIC WORKS DEPARTMENT FROM HALL GMC FOR $49,900 TO BE PAID OUT OF THE WATER CAPITAL FUND. SECONDED BY GREG KILGORE. ALL VOTED INI FAVOR. F-14 DISCUSSIONAND POSSIBLE ACTION TOAPPROVE THE PURCHASE OF A NEW RETURM-ACTIVATED SLEDGE PUMP FOR THE NORTHSIDE WASTEWATER TREATMENT PLANT. JON HALL, UTILITY DIRECTOR, ADDRESSED THE MATTER. THIS INVOLVES THE REPLACEMENT OF A PUMP THAT HAS BEEN OUT OF SERVICE FOR SOME TIME. THE COST OFA NEW PUMP IS $11,727.11. SALLIE BLACK MADE A MOTION TOAPPROVE THE PURCHASE OF A NEW ACTIVATED RETURN SLUDGE PUMP FOR THE NORTHSIDE WASTEWATER TREATMENT PLANT FOR $11,727.11. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-15 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF A MINI EXCAVATOR FOR THE WATER UTILITIES DEPARTMENT. JON HALL, UTILITY DIRECTOR, ADDRESSED THE MATTER. ALTHOUGH THE BACKHOE WAS INCLUDED IN THE FIVE-YEAR PLAN, IT DOES NOT AID IN REPAIRING WATER LEAKS OR THE INSTALLATION OF WATER LINE. THE DEPARTMENT IS INTERESTED IN ACQUIRING A MINH-EXCAVATOR FOR THE WATER UTILITIES DEPARTMENT. A QUOTE OF $75,045.36 WAS OBTAINED FROM BUYBOARD. BOB TARDIFF MADE A MOTION TO APPROVE THE PURCHASE OF A MIN-EXCAVATOR FOR THE WATER UTILITIES DEPARTMENT FROMBUYBOARD FOR $75,045.36. SECONDED BY JERRETTAI NANCEPATE. ALL VOTEDINFAVOR. F-16 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF SCADA SYSTEM TO BE INSTALLED AT CR 411 LIFT STATION AND FOREST TRAILS LIFT STATION FOR THE WATER UTILITIES DEPARTMENT.JON HALL, UTILITY DIRECTOR, ADDRESSED THE ACQUISITION OF A NEW SCADA SYSTEM. THIS SYSTEM WILL INCORPORATE TWO ADDITIONAL LIFT STATIONS. THE PRICE QUOTED BY DATAFLOW $34,294.00. GREG KILGORE MADE A MOTION TO APPROVE THE PURCHASE OF A NEW SCADA SYSTEM FROM DATAFLOW FOR THE CR 411 LIFT STATION AND FOREST TRAILS LIFT STATION FOR $34,294.00. SECONDED BY BRYAN SUMMERVILLE. ALL VOTED IN FAVOR. F-17 DISCUSSION AND POSSIBLE ACTION TO APPROVE COUNCILMAN BRYAN SUMMERVILLE'S ABSENCE FROM MARCH 4, 2025, REGULAR COUNCIL MEETING AS AN EXCUSED ABSENCE. GREG KILGORE MADE A MOTION TO APPROVE COUNCILMAN BRYAN SUMMERVILLE'S ABSENCE MARCH 4, 2024, REGULAR COUNCIL MEETINGAS AN EXCUSED ABSENCE. SECONDED BY SALLIE BLACK.ALL VOTED INFAVOR. F-18 DISCUSSION AND POSSIBLE ACTION TO APPROVE MINUTES OF MARCH 4, 2025, REGULAR COUNCIL MEETING. JERRETTA NANCE PATE MADE A MOTION TO APPROVE MINUTES OF MARCH 4, 2025, REGULAR COUNCILI MEETING. SECONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-19 DISCUSSION AND POSSIBLE ACTION TO APPROVE FEBRUARY EXPENDITURES AND FINANCIAL REPORTS. SALLIE BLACK MADE A MOTION TO APPROVE FEBRUARY EXPENDITURES AND FINANCIAL REPORTS. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-20 CITIZEN TALK TIME. NONE. G. ADJOURNMENT. GREG KILGORE MOTIONED TO ADJOURN 7:02 P.M. - - TuçNuW.coe GAVIN RASCO, MAYOR MICHELLE WIESE, CITY SECRETARY