MINUTES OF THE CITY COMMISSION OF THE CITY OF DUMAS, TEXAS REGULAR MEETING TUESDAY, MARCH 18, 2025 CALL TO ORDER: Mayor Brinkmann at 11:30 A.M. MEMBERS PRESENT: Bob Brinkmann Mayor Mike Barr Commissioner Tommy Brooks Commissioner Pat L. Sims Mayor Pro Tem Justin Willis Commissioner STAFF PRESENT: Bryan Guymon City Attorney Mark Hall City Manager Bethanie Kemp City Secretary Mike Shockey Fire Chief Clayton Williams Police Lieutenant Isidro Renteria Public Works Director Jose Escamilla Street Department Supervisor Tommy Gonzales Police Lieutenant Tom Carter Parks Department Supervisor Joe Morales Police Lieutenant Angela Robles Code Enforcement Officer Lisa Dawson Code Enforcement Shannon Wallace Finance Director Alisha Sladek Police Sergeant Elinore Rogers Records Clerk Cassie Walters Court Clerk Michael Madrid Assistant Building Official Rick Pippins Police Chief Derrick Walters Police Officer Camie Clark Police Sergeant Barbara Mullenax Judge OTHERS PRESENT: Brandon Cox, Brian Hatch, Melissa Garcia, Brianna Garcia, Elsa Garcia, Michael Garcia, Keith Quirk NEWS MEDIA PRESENT: John Key Mayor Brinkmann conducts a role call for the record, stating Commissioner Place One, Tommy Brooks, Commissioner Place Two, Justin Willis, Commissioner Place Three, Mike Barr, Commissioner Place Four, Pat Sims, Mayor, Bob Brinkmann, Finance Director, Shannon Wallace, City Manager, Mark Hall, and City Secretary, Bethanie Kemp are all present for the meeting. During Awards, Proclamations, and Presentations, Police Chief, Rick Pippins introduces two new Dumas Police Department Officers, Lorenzo Hatch, who was pinned by his father, Brian Hatch, and Eli Garcia, who was pinned by his wife, Melissa Garcia. Judge, Barbara Mullenax, swears in the two newest officers. A motion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the 03/04/2025 Regular City Commission Meeting Minutes, as presented. A motion was made by Commissioner Brooks, seconded by Commissioner Willis, and passed unanimously to approve the Consent Agenda, as presented, with the following items: Bills to be paid. Mayor Brinkmann opened the Formal Session DISD Police Chief, Keith Quirk explains the 2025 DISD Prom traffic route for prom on 04/05/2025. ChiefQuirk gives an in-depth explanation on how the flow oftraffic will be designed to go on this night, and after some discussion on the route, a motion was made by Commissioner Barr, seconded by Commissioner Brooks, and passed unanimously to approve the Project Graduation 2026 Traffic Route for Prom on April 5, 2025, as presented. Police Chief, Rick Pippins, presents the Dumas Police Department 2024 Annual Report and Racial Profiling Report. He breaks down the key takeaways from the annual report for the Commission, letting them know that the citations written have increased, and the amount of collisions and bodily/property damage has significantly decreased, leading to the conclusion that the increase in enforcement has led to the decrease in traffic issues. Chief Pippins proceeds to go over the Racial Profiling Report. Commissioner Willis commends the animal control department on the amount ofc calls they take. A motion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the Dumas Police Department 2024 Annual Report and Racial Profiling Report, as presented. Assistant Building Official, Mike Madrid, presents two planning and zoning board approved cases to the Commission. There were several questions pertaining to both cases and the land owners' understanding on their responsibilities in the cases. Mr. Madrid was unable to provide an answer for the questions on the knowledge of the land owners. City Attorney, Bryan Guymon lets the Commission know that since these are zoning changes, they will require ordinances in order to pass them. No action was taken on this item at this time. Mayor Brinkmann encourages staff and attorneys to get ordinances drafted for these items. A motion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the reappointment of Park Board members and their terms drawn. The members being reappointed are Chairman, Ricky Casanova for a 1-year term, Brandon Cox for a 3-year term, and Bart Lamerson for a 1-year term. Finance Director, Shannon Wallace, lets the Commission know that the audit company used in last years' audit will be the recommendation ofthe city to use again for this years' audit. She makes the Commission aware that the cost of the auditing company has increased to $75,000.00 this year. Commissioner Brooks questions the increase in price. Ms. Wallace explains to the Commission that last year, the company quoted $65,000.00 but ended up charging the city upwards of $80,000.00. For this year, they quoted the city a little higher than last year because they know the process a little more this year and how much time everything should take. A motion was made by Mayor Brinkmann, seconded by Commissioner Willis, and passed unanimously to approve the contract with Forvis Mazars, LLP, as the city's auditors for the 2024 annual audit, as presented. Fire Chief, Mike Shockey, presents a request for equipment replacement. More specifically, he is requesting update MES Rescue Equipment. He lets the Commission know that the current equipment is decades old. Chief Shockey explains the equipment the Fire Department is needing and why they feel it's essential to replace. A motion was made by Commissioner Brooks, seconded by Commissioner Barr, and passed unanimously to approve the purchase of MES Rescue Equipment for the Fire Department, as presented. City Manager, Mark Hall, presents a request for siren activation component replacements. He explains that there are currently 6 inactive sirens throughout the city. He lets the Commission know that the quote provided includes materials and installation. He goes on to explain the need for these replacements to happen due to the safety needs oft the city. He states there is no line item for this request SO it would need to be a new line item. Commissioner Brooks reminds the Commission that the City ofl Borger did donate a number of sirens to the city in order toj just switch out the components, but the donated sirens were in the same shape as the broken ones already present. Mayor Brinkmann questions the responsibility of maintaining the sirens, to which Commissioner Brooks answers that these are city-owned sirens, SO the responsibility of maintenance and cost ofmaintenance would fall on the city. Commissioner Willis questions where the funds would come from for this request since it wasn't budgeted for and there is not a line item for this request. Mr. Hall states that there are line items in the budget that are a little more flexible with transferring funds to cover other areas needing attention, SO staff will look into this and find the funds to cover the request. A motion was made by Mayor Pro Tem Sims, seconded by Commissioner Barr, and passed by a majority vote to approve the purchase of siren activation component replacements for the 6 inactive sirens around town, as presented. Commissioner Brooks abstained. Public Works Director, Isidro Renteria lets the Commission know that the previous metal enclosure bid that was published and awarded to Presser Construction, Inc. a short time ago has since been declined by the awarded company. He explains he isn't sure why the company backed out but he is needing direction on how the Commission would like him to proceed. City Attorney, Bryan Guymon states that he will need to reissue to RFP process to open the bidding back up. Commissioner Willis recommends Isidro to require a payment and performance bond of two to four percent this go around since the cost of the project is over $50,000.00. It was decided that Isidro would post a new RFP and bring back the appropriate company for the Commission's consideration. Director ofParks, Tom Carter lets the Commission know that some oft the current filters at the pool are needing to be replaced as they are approximately 8 years old. A motion was made by Commissioner Willis, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the RFP process for bids on filter media replacement for the aquatic park, as presented. Director ofParks, Tom Carter lets the Commission know that the slides at the aquatic park are needing to be resurfaced. He states they have not been gel coated since they were installed, the parks department polishes them annually but they have not been gel coated. He points out the lifespan oft the gel coating in the quote he received from the company performing the maintenance. A motion was made by Commissioner Barr, seconded by Commissioner Brooks, and passed unanimously to approve the request to post for bids on slide resurfacing at the aquatic park. During the City Manager's report, Mr. Hall explains the reasoning behind changing the agenda formatting. He states it's more formal, and it gives staff as well as the community more opportunity to approach the Commission in a formal setting. He continues by making the Commission aware of a "clean-up" day at the JBS baseball fields, informing them that several staff members will be taking the day to clean up the fields in order to get them ready for the upcoming season. During Items from Commissioners, Mayor Pro Tem Sims delivers an update on the previously discussed water well project. He lets the Commission know that everything is moving along as planned and it's time for the company to start putting cameras in the wells to surveillance them for their revival potential. He explains that they will be camering 6 wells to get information on the potential of revive them. He explains that there are some that are promising, while others aren'tso promising. He states that he would like the blessing from the Commission to work with Harold Graw about mowing motors SO he can use them for parts, but no action can be taken until listed on a future agenda. Commissioner Willis questions if the city employees will be conducting the pressure testing portion ofthe project, to which Mayor Pro Tem Sims answered that he believes staff could do that in house. Mayor Brinkmann commends Mayor Pro Tem Sims on all ofhis work and investigation on getting this process moving forward. Commissioner Barr lets the Commission know that last week, he and Mr. Hall met with County Judge, Rowdy Rhoades in a zoom meeting with Chase from Furman (a survey company) to discuss the 150+ acres surrounding McDade Park and the title transfer process involving the ball fields and the former Sunset elementary property with DISD. He goes on to explain that Shane from Powell Abstract has also been assisting in thei research ofthis process and project. He explains that Judge Rhoades has agreed to share in the cost ofwhat needs to be done to wrap up this process and get the legal side of everything going and out of the way. Commissioner Brooks commends the Dumas Fire Department on a recent fire that occurred, stating that they saved multiple homes and people from incurring any damage. He goes on to explain that the water supply out in the area the fire was in is scarce, He states that the former fire chief, Paul Jenkins, has expressed interest in negotiating with the city to be able to utilize his 11,000-gallon water tank. Mayor Brinkmann lets the Commission know that he has received several calls pertaining to the newly acquired land south of Dumas regarding multiple different requests from hay equipment to stock tanks that are currently present on the property. He requests staff to look into the process of getting rid of these items whether that be an auction or a bidding process. He also requests looking into getting a quote on painting the tank on 5th Street and Maddox. Commissioner Willis states that that's in the bidding process for the long range water project. Meeting adjourned. Bob Brinkmann, Mayor ATTEST: Mark Hall, City Manager