VIRGINIA: AT A REGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF SUPERVISORS HELD AT THE AMELIA COUNTY ADMINISTRATION CONFERENCE ROOM ON WEDNESDAY,JANUARY 22, 2025. PARTICIPANTS: DAVID M. FELTS District 1 DEXTER JONES District 2 BENJAMIN MORRIS District 3 H. JOSEPH EASTER, IV District 4 TODD ROBINSON District 5 Board of Supervisors CLARENCE C. MONDAY, COUNTY ADMINISTRATOR (INTERIM) ASHLEY GUNN, ADMINISTRATORS ASSISTANT JEFF GORE, COUNTY ATTORNEY 1 CALL TO ORDER/DETERMINATION OF QUORUNECHAIRMAN Chairman Felts called the January Regular Meeting ofthe Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Morris offered the invocation, and everyone participated in the Pledge of Allegiance. 2. ORGANIZATION MEETING Supervisor Felts turned the meeting over to the Interim County Administrator, Clarence Monday. Mr. Monday called for the nominations for Chairman for 2025. * Supervisors Jones nominated Supervisor Felts to continue as chairman. With no other nomination for Chairman, Supervisor Jones motioned to close the nomination for Chairman. 5-0; motion to close the nomination passed. With a 3-0-2 vote, the nomination for Supervisor Felts as Chairman passed. Supervisors Jones, Felts, and Robinson voted in favor. Supervisor Easter and Morris abstained. Mr. Monday turned the meeting over to Chairman Felts. With a 4-0-1 vote, Supervisor Felts called for nominations for Vice-Chairman. * Supervisor Morris nominated Supervisor Robinson as Vice-Chairman. With no other nominations for Vice Chairman. Supervisor Morris motioned to close the nominations for Vice Chairman. 5-0; Motion passed. With a 4-0-1 vote, the nomination for Supervisor Robinson as Vice Chairman passed. Supervisors Jones, Felts, Easter, and Morris voted in favor. Supervisors Robinson abstained. * Supervisor Easter Motioned to approve the dates, times, location, and the resolution to set meetings times and location in the Amelia County Administration Conference Room. Motion passed unanimously. & Supervisor Morris motioned to approve the Rules of the Board. Motion passed unanimously. Representatives oft the Board of Supervisors for different committees were assigned and agreed upon as follows: CLEO: David Felts/ Dexter Jones o CRC: Dexter Jones/ David Felts CPMT: Todd Robinson Crossroad Community Services Board: Joseph Easter Economic Development Authority: Joseph Easter/ Dexter Jones James L. Hamner Library Board: Benjy Morris Local Emergency Planning Commission: Benjy Morris Maplewood Landfill Committee: Benjy Morris Piedmont Court Services: David Felts Piedmont Regional Jail Authority: David Felts Piedmont Senior Resources: Todd Robinson/ Deter Jones Planning Commission: David Felts School Board Liaison: Joseph Easter 0 Social Services Advisory Board: David Felts o South Central Workforce Investment Board: Todd Robinson STEPS: Joseph Easter Virginia's Heartland Regional Industrial Facility Authority: Todd Robinson Technology Committee: Dexter Jones/ Dexter Jones Human Resources Committee: Joseph Easter/ Benjy Morris Finance Committee: Todd Robinson/ Joseph Easter 3. APPROVE/AMEND THE AGENDA The amended agenda to add the Planning Commission Reappointments to Consent Agenda as Item 4.E. and Remove the Closed Session was approved 5-0 on a motion by Supervisor Morris. 4. CONSENT AGENDA * Supervisor Morris motioned to approve the consent agenda as presented with the amended item of the Planning Commission reappointment. 5-0; motion passed. 5. PUBLIC COMMENTS Martin Konkel Discussed his concerns with personnel and staff hiring. He also discussed his concerns with requested projects and the budget. Bobby Lipes: Discussed the budget and his concerns regarding the sanitary budget and the burden on current citizens. William Easter: Discussed the landfill meeting and concerns about the budget. He shared his appreciation ofthe board. 6. STAFF/COMMITTEE/ORGANIZATIONAL REPORTS AND PRESENTATIONS A. VDOT Report: Maintenance: Regarded roads and shoulders throughout the County. Trimming and cutting back brush in the right of ways throughout the County. Active in emergency snow and ice response. o Traffic Studies/ Special Requests: Received approval for farm equipment signed and will install once received. B. Roadside Signs Discussion Provided a draft agreement related to advertising sign removal The board discussed with Ms. Worley about removing signs cluttering the sides of the roads. The board directed staff to gather information on the implementation of sign removal. C. School Board Dr. Harper gave a report on Enrollment and school board activities. Mr. Trump discussed the financial report. Mr. Trump mentioned the appropriation request from December's meeting. D. December Monthly Finance Presentation and Reports Pon Yusuf gave a presentation ofi items D. 1-7. 1. FY24 Audit Update 2. FY25 CIP Project Update (Parks and Recreation, Schools, and Radio Project 3. FY26 Budget Update for CIP and Operation Budgets 4. Monthly Finance Report Information 5. Mid-Year FY25 Financial Reports 6. Sheriff's Office Reimbursement Budget Amendment (Informational Only) 7. Torch Solar Siting Agreement Payment Received and Allocation of Funds * Supervisor Robinson Motioned to create a CIP account and deposit all Landfill Funds and Torch Solar Payments to the CIP account. 4-1; Motioned passed. Supervisor Robinson, Felts, Morris, and Jones voted in favor. Supervisors Easter voted against the motion. E. Supervisor Reports: Chairman Felts requested to hold all comments and reports until the end of the meeting. 7. COMMUNITY DEVELOPMENT 8. OLD/NEW BUSINESS 9. COUNTY ADMINISTRATORS REPORT A. Waste Management: Host Fee Check Amount of $210,085.31 B. Commonwealth Regional Management: Items of Interest submitted. C. DMV Select: Report Submitted online separate from original meeting packet. D. Opioid Abatement Funds Update Mr. Monday provided an update on the available funds and the potential to request additional funding. He explained the existing restrictions on how the money could be spent. Mr. Monday also reported that he had met with other County Administrators and community groups to discuss the best use of the funds. Finally, he iterated that this was informational only at this stage, and made recommendations on what to consider when the Board proceeds with utilizing the funds. E. Quarterly Reports Reports Submitted. F. Miscellaneous Report 1. 15-Day Notice to Interview County Administrator Candidates Mr. Monday stated "The Board here by announces that the Board will/may be interviewing Candidate(s) for the County Administrator's position at disclosed or undisclosed locations within the next 15 days per VA Code 2.2-3712 (B)" 10. BOARD MEMBERS' COMMENISREPORIS District 1-The Honorable David M. Felts Attended routine meetings including the Jail board meeting Wished everyone stays safe on the road. District 2-The Honorable Dexter Jones Attended the CRC Meeting District 3-The Honorable Benjamin Morris Attended a Library meeting and informed the board that they are currently looking for a librarian. Attended a landfill meeting and mentioned there were comments about the smell. Mentioned the Spring Green/ Clean up and suggest staff/ board members about picking a few dates to get groups together to do clean up dates. Mentioned to continue to pray for those affected in the mountains. District 4-The Honorable Joseph Easter Thanked Mr. Monday for his service as an interim Administrator. Addressed the citizens regarding the appropriations that have been done since the budget has been approved. District 5-The Honorable Todd Robinson Will attend a CPMT meeting. Stated there will be a representative coming to the board next month to request an appropriation for RAM, which is a medical event that is free to the citizens. Mentioned that instead of the board approving an appropriation request, he will go around to local businesses for the funds. Stated to be careful when driving. 11. MOTION TO ADJOURN/CONTINUE MEETING There being no other business, on an unanimously passed motion by Supervisor Morris, the January 22, 2025 Regular meeting was adjourned. ATTEST: Minutes Approved: February 26, 2025 Eibh Clarence C. Monday, nterim Davig M. Felts, Jr., Chairman Amelia County Admihistrator Amelia County Board of Supervisors