0 000 0 1 The joint meeting ofthe Amelia County Social Services Advisory Board and the Administrative Board convened at 8:30 a.m., January 15, 2025, in the County Administration Conference Room. Advisory Board Members Present: Vice-Chair Rose Mastracco, James Foster, Debra Adams Advisory Board Members Absent: Chair Stanley Wilkinson Administrative Board Present: David Felts Staff Present: Audra Morris, Director, Heather Dalton, APA II, Lynn Murphy, FS Supervisor, and Amy Miller, BP Supervisor Agenda Item I. Call to Order Ms. Mastracco called the meeting to order with a quorum present. Agenda Item II. Approval of Minutes On a motion by Mr. Foster and carried, the Board approved the 11/20/24 minutes. Agenda Item III. Administrative Board Report A. No action taken since last meeting. B. Mr. Felts informed the Board that The Board of Supervisors voted and approved the reappointment of a 2nd term for Mr. Foster at their meeting on 11/20/24. Mr. Felts and Mr. Kent Emerson, Emergency Manager, were monitoring the recent ice storm and power outages. There was no need to open a shelter. Agenda Item IV. Director's Report A. Service Pin Presentation: Ms. Sherri Cunningham was recognized for her 35 years of service. Ms. Morris presented her with a pin and certificate. B. StaffiIntroductions: Ms. Miller introduced Jazmyn Perkinson who began on 11/1/24 as a Benefit Programs Specialist I. C. Unit Updates: Admin: A preliminary FY26 budget has been submitted to the county. Numbers were requested earlier than usual this year SO we are hopeful they align with the state budget information we will receive towards the latter part of March. The unit has also been working on the first agency Standards of Operations manual. The project originally began a year, and a half ago however was tabled but is back in the forefront as a priority for the agency. This manual should assist in the day-to-day operations of the office. It is expected to have the manual available by the beginning of FY26. Family Services Highlights: Ms. Sherri Cunningham has been working meticulously to reunite a child with his mother. The team was very hopeful, but a situation occurred with mom that would not be resolved timely; SO, the placement fell through. Ms. Cunningham, being her dedicated and determined self, was able to get his aunt and uncle to become a placement. He will discharge from a residential placement to a kinship placement the 0000 0 2 beginning of February. Ms. Cunningham has been working diligently to make this placement happen. Ms. Nora Barta has been working with a family to secure housing when they were faced with eviction. Given the great challenges in locating and securing affordable housing, which felt like an impossible task for the client. There was also great emotional support and processing needed with the client. This is a highlight of the resilience of our clients and the client was able to secure a rental house on her own. The agency was able to use funding to help them secure items for their new home. Benefits: As of 1/16/25 the Benefits unit will be fully staffed with the HSA III position having been filled. D. Monthly and Quarterly Reports: 2nd quarter reports will be submitted in March 2025 as numbers are just now starting to come in. Quarterly reports will go to the Board of Supervisors and will be provided to this Board after completion along with highlights and updates for units. E. Donation Drive Update and Continued Need: The agency continues to need discretionary funds. Some donated funds are being used to assist clients who have suffered fraud by way of EBT skimming as the federal government is no longer replacing those benefits as of 12/21/24. The agency continues to accept attestation forms and has a process in place to assist those who have lost funds until they can access other resources. Agenda Item V. Administrative Bills November 2024 and December 2024 The administrative bills were reviewed and approved by Mr. Felts. Agenda Item VI. Schedules of Board Actions November 2024 and December 2024 The Schedule of Board Actions was reviewed and approved by Mr. Felts. Agenda Item VII. Date of Next Meeting The next meeting will be held March 19, 2025, at 8:30 a.m. in the County Administration conference room. Agenda Item VIII. Adiournment As there was no further business to come before the Boards, the meeting was adjourned. Oudalo Chair Executive Secretary 3/z1/z5 3ados Date Date