14 u T. 171 AGENDA Fincastle Town Council Meeting Thursday, April 10, 2025 at 7:00 p.m. Fincastle Volunteer Fire Department Call to Order and determination of quorum by Mayor 7:00 p.m. 1. Reading/approval of minutes of the March 13, 2025 meeting 2. Additions to Agenda and approval of Agenda 3. Reports a) Financial i. Approval of monthly bills for April 2025 ii. Review of Treasurer's Reports for March 2025 iii. Budget Mayor b) Management Report i. Courthouse Street Closure = April 7 - indefinite ii. Big Spring Park Update (Clean-up on April 12) and book trail opens on April 26. Outdoor classroom clean-up on April 23 (JRHS) iii. Fireworks iv. Sidewalk/handrail updates 4. Citizen comments 5. Other matters/discussion items from Council 6. Adjournment Next Meeting - May 8, 2025 - 7:00 p.m. Fincastle Volunteer Fire Department Town of Fincastle March 13, 2025 Public hearing/TC Meeting This meeting took place at the Fincastle Fire Department located at 25 Vine Street Fincastle, VA. Members Present: Mayor Mary Bess Smith, Ed Bordett, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald Members Absent: Pam Binns Staff Present: Melanie McFadyen, Pam Brooks Call to Order and determination of quorum by Mayor 7:00pm 1. Public Hearing a. Amendments to the Town Zoning Ordinance: Appeals from Town Council to Circuit Court Addition to Article VI (section 613) of Zoning Ordinance: Any person may appeal a decision of the Town Council to affirm, modify, or reverse a recommendation of the Planning Commission to the Circuit Court for review by filing a petition at law. The petition shall set forth the alleged illegality of the action of the Town Council and the grounds thereof. The petition shall be filed within thirty (30) days after the decision of the Town Council. The filing of the petition shall stay the decision of the Town Council. A copy of the petition shall be delivered to the Town's attorney, Chair ofthe Planning Commission, and the Town Manager and petitioner shall file with the Circuit Court a certified or sworn copy of the record and documents considered by the Town Council. Review by the Circuit Court The Circuit Court may reverse or modify the decision of the Town Council, in whole ori in part, ifit finds upon review that the decision of the Town Council is contrary to law or that its decision is arbitrary and constitutes an abuse of discretion, or the Court may affirm the decision of the Town Council. Motion to approve addition to the Town Zoning Ordinance: Paige Ware. Seconded by Jim Reynolds Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No: None Abstain: None b. Amendments to the Town Zoning Ordinance: Interchangeability of terms public and community to Town of Fincastle. Reason for this amendment: In the Town of Fincastle zoning and subdivision ordinances there is reference to both public and community utilities (water and sewer), however it is unclear as to whether or not these are the same. The intent here is to clarify that they are used interchangeably. Definition: Wherever found in the zoning or subdivision ordinance of the Town of Fincastle the terms Public and Community water and sewer shall mean the same thing and shall be defined as meaning Town Water and Sewer. i. Motion made to approve the change of the terms in the ordinance by Barry Rakes, seconded by Ed Bordett. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No. None Abstain: None C. Rezoning request from Flagship Properties regarding rezoning small parcel located in 73A(1)102 from R1 to Trade and combined with 73A(1)12 which is already zoned Trade and will be combined with 73A(1)10. A plat has been received and recorded. i. Motion made to approve the request by Paige Ware, seconded by Jim Reynolds. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No: None Abstain: None d. Planned submission of a Community Development Block Grant (CDBG). The Community Improvement Grant (CIG) application to fund the previously presented Economic Restructuring Plan was presented by Bryan Hill from RVARC (Roanoke Valley-Alleghany Regional Commission). Another Public Hearing will be held before submittal to discuss the DHCD Business District, blight definition, physical and economic impacts, and facade improvements. 2. Reading/Approval of minutes of the February 13, 2025 meeting. The minutes were approved as submitted. 3. Additions to the Agenda and approval of Agenda Installing a handrail along Main Street going towards Rt. 220 at the Blacksmith shop. This item has been added under 5. 4. Reports a. Financial i. Approval of the Monthly bills for March 2025 The bills were approved as submitted. ii. Review of the Treasurer's Reports for February 2025 The treasurer's reports were approved as submitted b. Management i. Courthouse street closure - Roanoke Street will be closed by the end of March for approximately a year. Details will be on the website. (The date is now. April 71 for closure). ii. Hazard Mitigation Plan - The survey is online and it would be beneficial for everyone to complete it. iii. Suscomm meeting regarding Farmer's Market - At this time the plans for the market are on hold. iv. Virginia Pollutant Discharge Elimination System Treatment Plant-permit expires November 30, 2025. The permit is a 5 year cycle, the fee to renew is $8700, last contract was $6400 and the last 2 cycles were completed by CHA. The town is billed directly for this expense. V. Future Land Use Planning with BOCO - the town has been invited to participate in the process of updating the Botetourt County Comprehensive Planand will be working with Brandon Nicely, Botetourt County Supervisor Fincastle District and Beth Leffel, Fincastle representative for Botetourt County Planning Commission. vi. Reviewing the option of re-contracting with Crowder's Lawncare again for this year. Last year's cost was $8,795. The previous year a different company was used at a cost just under $10,000. Costs are increasing a small amount in each category. vii. Mayor's Report Mayor Smith had no major reports. 5. Fencing or handrail on Main Street Discussions of the need to install a handrail on Main Street going down the street at the Blacksmith shop. This may be a VDOT issue, Melanie will investigate this matter. 6. Citizen comments 7. Other matters/discussion items from Council 8. Adjournment Meeting adjourned at 8:10 PM Next Meeting- April 10, 2025 - 7:00 PM at the Fincastle Fire Department Respectfully Submitted by Pam Brooks, Town Clerk Mayor Smith Melanie McFadyen, Town Manager Check Detail TOWN OF FINCASTLE March 1-31, 2025 Transaction date Transaction type Num Name Amount 1-1040 GF Checking 03/03/2025 Check 10342 Pamela S. Brooks -537.80 03/03/2025 Check 10343 Melanie A McFadyen 1,181.77 03/13/2025 Bill Payment (Check) 10344 Virginia Media Inc. -570.00 03/13/2025 Bill Payment (Check) 10345 Amy's Cleaning Services -120.00 03/13/2025 Bill Payment (Check) 10346 JL Computers INC -73.00 03/13/2025 Bill Payment (Check) 10347 Appalachian Power -511.49 03/13/2025 Bill Payment (Check) 10348 Roanoke Gas -121.93 03/13/2025 Bill Payment (Check) 10349 Lumos -149.19 03/13/2025 Bill Payment (Check) 10350 Xceptional Wildlife Removal -250.00 03/13/2025 Bill Payment (Check) 10351 Card Services-VT conference -1,950.00 03/13/2025 Bill Payment (Check) 10351 Card Services-Record plat -26.00 03/13/2025 Bill Payment (Check) 10351 Card Services-Postage -73.00 03/13/2025 Bill Payment (Check) 10351 Card Services-office supplies -13.67 03/13/2025 Bill Payment (Check) 10351 Card Services-Xmas light,wiring -1,550.00 03/17/2025 Payroll Check 10352 Pamela S. Brooks -583.51 03/17/2025 Payroll Check 10353 Melanie A McFadyen -1,160.95 03/21/2025 Bill Payment (Check) 10354 Treasurer of Virginia -10.00 Total for 1-1040 GF Checking -$8,882.31 1-1002 Society To Keep Fincastle Lit 03/21/2025 Check 263 Town of Fincastle -1,550.00 Total for 1-1002 Society To Keep Fincastle Lit -$1,550.00 2-1050 WIS Checking 03/13/2025 Bill Payment (Check) 11522 Western Va Water Authority -5,705.39 03/13/2025 Bill Payment (Check) 11523 Appalachian Power -5,120.24 03/13/2025 Bill Payment (Check) 11524 VUPS -10.35 03/13/2025 Bill Payment (Check) 11525 US Bank -4,346.28 Total for 2-1050 W/S Checking -$15,182.26 Deposit Detail - TOWN OF FINCASTLE March 2025 Date Transaction type Name Linec description Amount 1-1040 GF Checking 11294 03/07/2 2025 Deposit BPOL2025 139.56 03/07/2025 Deposit BPOL: 2025 398.56 03/07/ 12 Deposit BPOL: 2025 39.98 03 5 Deposit BPOL: 2025 484.9 98 03/11/2025 Deposit Appalachian Power Co Feb2 2025 Utility Consumer tax 487.91 03/13/2025 Deposit BPOL: 2025 769.79 03/13/2025 Deposit Meals taxJ Jan 2025 864.24 03/20/2025 Deposit Commonwealthe ofv VA Communic ions tax 154.37 03/21/2025 Deposit Botetourt County Jan2 2025 salest tax 2,994.60 03/21/2025 Deposit BPOL: 2025 33.77 03/21/2025 Deposit Society To Keep Fincastlel Lit Reimbur urse GF for credito card chgf for lights andy wiring 1,550.00 03/21/2025 Deposit Feb2 2025 meals tax 17.93 03/ 5 Deposit Feb2 2025 meals tax 930.98 2025 Deposit Virginial Risk Sharing Association Reimbursementf for WWML confere ence ,950.00 03 27/2025 Deposit Mealst tax Feb: 2025 780.92 03/27/2025 Deposit Meals tax Feb 2025 97.19 03/27/2025 Deposit BPOL: 2025 20.18 03/27/2025 Deposit Botetourt County Tower rent 1,842.22 03/27/2025 Deposit Lodgingt tax. Jan-Mar: 2025 75.03 03/27/2025 Deposit Lodgingt tax. Jan-Mar 2025 385.00 03/27/2025 Deposit Lodgingt tax. Jan-Mar: 2025 326.25 03/27/2025 Deposit BPOL 2025 193.40 Totalf for1 1-1040 GF Checking $14,536.86 1-1002 Society Tox KeepF Fincastle Lit 11389 03/31/2025 Deposit Patrica King Donationt from Patricia King-$500 check $40 cash 90.00 Totalf for1 11389 $90.00 2-1 1050 WISC Checking 11309 03/13/2025 Deposit Western Val Water Authority 2ndhalfF Feb: 2025 24,231.66 03/31/2025 Deposit Wester Vay Water Authority 1sthalf March: 2025 4,745.84 Total for 2-1050 WIS Checking $28,977.50 TREASURER'S REPORT GENERAL FUND MARCH 2025 Balance as of February 28, 2025 $ 240,071.41 Deposits for March $ 14,536.86 Disbursements for March $ 8,882.31 Balance as of March 31, 2025 * $ 245,725.96 *Balance includes: Bobby Waid Fund $ 3,830.00 Fireworks $ 4,429.00 TREASURER'S REPORT WATER AND SEWER MARCH 2025 Balance as of February 28, 2025 $ 495,910.67 Deposits for March $ 28,977.50 Disbursements for March $ 15,182.26 Balance as of March 31, 2025 $ 509,705.91 TREASURER'S REPORT SIDEWALK MARCH 2025 Balance as of February 28, 2025 $ 13,347.73 Deposits for March Disbursements for March $ Balance as of March 31, 2025 $ 13,347.73 TREASURER'S REPORT VIRGINIA OUTDOOR'S FOUNDATION GRANT MARCH 2025 Balance as of February 28, 2025 $ 34,091.66 Deposits for March $ Interest $ 116.01 BE AJE for uncleard check Will reverse in April -204.11 Disbursements for March Balance as of March 31, 2025 $ 34,003.56 TREASURER'S REPORT SOCIETY TO KEEP FINCASTLE LIT MARCH 2025 Balance as of Februrary 28, 2025 $ 9,202.55 Deposits for February $ 90.00 Disbursements for February 1550.00 Balance as of march 31, 2025 $ 7,742.55