AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 Meeting Room and Office 100 San Luis Street, Avila Beach Telephone (805) 595-2664 FAX (805) 595-7623 e-mail: avilacsd@gmai.com BOARD MEETING 1 PM Tuesday, April gth, 2025 STAFF AND PUBLIC MAY PARTICIPATE IN THIS MEETING IN PERSON AT THE ADDRESS ABOVE OR, VIA TELECONFERENCE AND/OR BLECTRONICALL. ZOOM MEETING: https:/usUZweb.zoom.us/)4111787571 Meeting ID: 411 178 7571 Password: No Password Required. BY PHONE: 1-669-900-9128 Director Najarian will be attending the meeting via Zoom from: 1441 Florida Ave, Modesto, CA In accordance with Government Code Section 54953(b), this agenda will be posted at the above teleconference location and this location will be accessible to the public. 1. CALL TO ORDER: 1:00 P.M. 2. ROLL CALL: Board Members: Pete Kelley, President John Janowicz, Vice President Kristin Berry, Director Howie Kennett, Director Ara Najarian, Director 3. POBLIC COMMENT Members of thej public wishing to comment or bring forward any items concerning District operations which do not appear on today's agenda may address the Board now, Please state name and address before addressing the Board and limit presentations to 3 minutes. State law does not allow Board action on items not appearing on the agenda. 4. INFORMATION AND DISCUSSION ITEMS County Reports 1. SLO County Sheriff Department 2. CalFire/County Fire Department Reports on Attended Conferences, Meetings, and General Communications of District Interest 5. PUBLIC COMMENT ON CLOSED SESSION ITEM 6. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION = Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Number of cases: One. REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKEN IN CLOSED SESSION 7. CONSENT ITEMS: These items are approved with one motion. Directors may briefly discuss any item, or may pull any item, which is then added to the business agenda. A. Minutes ofMarch 18th, 2025, Regular Board Meeting B. Monthly Financial Review for March 2025 C. General Manager and District Engineer Report D. Water and Wastewater Operations Reports for March 2025 8. DISCUSSION OF PULLED CONSENT ITEMS At this time, items pulled for discussion from the Consent Agenda, if any, will be heard. 9. BUSINESS ITEMS: Items where Board action is called for. A. Weed Abatement Resolution No 2025-02 (Action Required: Receive Report and Consider Adopting Resolution No. 2025-02 or Provide Other Direction to Staff) B. FY 2025/2026 Preliminary Budget (Action Required: Receive Staff Report, Preliminary Budget and Provide Direction to staff) C. Consider and Discuss Awarding a Contract to GSE Construction Inc. for coating and repairs on the WWTP Primary Clarifier (Action Required: Receive Staff Report and Award Contract or Provide Other Direction to Staff) 10. COMMUNICATIONS CORRESPONDENCE At this time, any Director, or Staff, may ask questions for clarification, make any announcements, or report briefly on any activities or suggest items for future agendas. ADJOURN The next Regular Board meeting is scheduled for Tuesday, May 13th, 2025 at 1:00 P.M. Any writing or document pertaining to an open session item on this agenda which is distributed to most of the Board after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the District Administration Office, 100 San Luis Street, Avila Beach, CA during normal business hours. Consistent with the Americans with Disabilities Act and California Government Code Section 54954.2 requests for disability related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires thei modification or accommodation in ordert to participate at the above referenced public meeting by contacting the District at 805-595-2664. MIINUTES OF SPECIAL BOARD OF DIRECTORS MEETING Avila Beach Community Services District Tuesday, March 18th, 2025 1:00 P.M. 1. CALL TO ORDER President Kelley called the special meeting of the Board of Directors of the Avila Beach Community Services District, to order at 1:02 P.M. on the above date, in the Avila Beach Community Services District Building, 100 San Luis Street, Avila Beach, California. 2. ROLL CALL Board Members Present Pete Kelley Howie Kennett John Janowicz Kristin Berry Board Members Present via Zoom: None Board Members Absent: Ara Najarian Staff] Present: Brad Hagemann, General Manager Kristi Dibbern, Office Manager Operations: Shawn Powell, Chief Plant Operator Legal Counsel via Zoom: Craig Parton from Price, Postal, & Parma 3. PUBLIC COMMENTS - None 4. INFORMATION AND DISCUSSION ITEMS A. County Reports Sheriff's Report: No Sheriff representative attended the meeting. GM Hagemann read Sheriff Abbas's written report that included the following: 30 calls for service during the month of February. Deputies conducted/nvestgated five preventive patrol stops, three general disturbances, three enforcement stops & three suspicious circumstances. Cal Fire: No Report. 5. PUBLIC COMMENT ON CLOSED SESSION ITEM NO COMMENTS. 6. CLOSED SESSION The Board convened to closed session at 1:11 PM to discuss the following items: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Number of cases: One. REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKEN IN CLOSED SESSION The Board returned to regular session at 1:31 PM. No reportable action was taken by the Board of Directors during the closed session. 7. CONSENT ITEMS: Without objection, President Kelley then recommended the Board consider Item 7 (Consent Items) for approval. After Board discussion and no public comment, Director Kennet made a motion to approve the Consent Items. It was seconded by Director Berry and passed with a roll call vote 4-0. AYES: Howie Kennett Kristin Berry John Janowicz Pete Kelley NOES: None ABSENT: Ara Najarian 8. PULLED CONSENT ITEMS. None. 9. BUSINESS ITEMS: A. LAFCO Special District Representative Selection. Mr. Fardanesh, from Templeton CSD briefly introduced himself and requested the Board' s endorsement for the LAFCO Representative term through December 2028. Director Najarian joined the meeting via Zoom at approximately 1:40 PM After Board discussion, President Kelley made a motion to nominate Mr. Fardanesh for the term through December 2028. Vice President Janowicz seconded the motion and it passed with a roll call vote 4-0. Director Najarian abstained from the vote. AYES: Pete Kelley John Janowicz Howie Kennett Kristin Berry NOES: None ABSENT: None ABSTAINED: Ara Najarian Vice President Janowicz made a motion to nominate Mr. Ebby for the LAFCO term through December 2026. Director Berry seconded the motion and it passed with a roll call vote 5-0. AYES: John Janowicz Kristin Berry Howie Kennett Ara Najarian Pete Kelley NOES: None ABSENT: None B. IWMA Special District Representative Seat Selection. One Seat through December 2028. Candidates: Mr. Enns, Cayucos CSD and Mr. Fardanesh, Templeton CSD. Mr. Fardanesh spoke to the Board regarding his qualifications. Vice President Janowicz made a motion to nominate Mr. Fardanesh for the IWMA Special District Representative Seat. The motion was seconded by Director Berry and it passed with a roll call vote 5-0. AYES: John Janowicz Kristin Berry Howie Kennett Pete Kelley NOES: None ABSENT: None C. Consider Approval of Amendment #1 to the August 25th, 9 2016 Solid Waste Collection Franchise Agreement. GM Hagemann summarized the Staff Report, noting that this item came to the Board at the November 12, 2024, Mtg and again at the January 14, 2025 Mtg. The Board adopted the new Rate Methodology and Rate Increase at the January 14, 2025, meeting. However, they requested staff to review the Franchise Agreement in more detail and bring it back for consideration. GM Hagemann and legal counsel, Shannon DeNatale Boyd, further reviewed the proposed amendment and supports. Vice President Janowicz made a motion to approve the amendment. Director Berry seconded the motion and it passed with a roll call vote 5-0. AYES: John Janowicz Kristin Berry Howie Kennett Ara Najarian Pete Kelley NOES: None ABSENT: None Staff reminded the Board that The NEXT MEETING will be held on Tuesday, April 8, 2025, at 1:00PM. ADJOURNMENT: The meeting was adjourned at approximately 2:25 PM. These minutes are not official nor a permanent part of the records until approved by the Board of Directors at their next meeting. Respectfully submitted, Brad Hagemann, PE General Manager AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA 93424 MEMORANDUM TO: Board of Directors FROM: Brad Hagemann, General Managet RN DATE: April 8th, 2025 SUBJECT: Monthly Financial Review for March Recommendation: Receive and file report. Overall Monthly Summary The March Financials will be included in the May 13, 2025 Board Packet. Utility Service Billing During the month of March the District billed approximately $69,679.58 in water and sewer service charges. Customer Rate Assistance reduced billing charges to the District in the amount of$708.11 for the month of] March. AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: Board of Directors FROM: Brad Hagemann, General Managerww) DATE: April 8, 2025 SUBJECT: General Manager Report Zone 3 Technical Advisory Committee (TAC) and Advisory Committee The Zone 3 Technical Advisory Committee is scheduled to next meet on April gth. The agenda packet for the April 9th meeting is not yet available. As of this writing (April 2, 2025), the Lopez reservoir is at 94% of capacity with 46,350 AF in storage. Rainfall accumulation at the lake since July 1, 2024, is 14.7 inches, which is up 3 inches from last month and at 74% of the average for this time ofyear. The Zone 3 Advisory Committee is scheduled to meet on May 15, 2025. State Water Subcontractors Advisory Committee On March 25, 2025, the Department of Water Resources issued a notice to State Water Project Contractors stating that the Table "A" Allocation was increased from 35% to 40%. With the recent heavy storms hitting northern California I would not be surprised if we see another 5% increase to the Table A allotments. County Staff, in coordination with the State Water subcontractors, are now planning to take the updated State Water Project Water Transfer Policy to the Board of Supervisors in early June. Staff will continue to stay engaged on the development of the updated Policy. Preparation ofFY 2023/24 Financial Audit Report Staff is continuing to work with our auditors, Nigro & Nigro, CPAS, to complete the "close out" the books and complete the audit of the District's FY 23/24 financial records. We have provided all the records and data requested by Nigro & Nigro. We hope to have the draft audit report within the next 45 days and bring it to the Board for approval at the June Board meeting. Docusign Envelope ID: 73AB3CDC-SCEE4ED3-BE02-4471BBC13FDF State of California DEPARTMENT OF WATER RESOURCES California Natural Resources Agency CALIFORNIA STATE WATER PROJECT NOTICE TO STATE WATER PROJECT CONTRACTORS 47E OFC CADEE Date: March 25, 2025 Number: 25-04 Subject: Increase of State Water Project 2025 Allocation to 40 Percent DA YY - From: John Yarbrough Deputy Director, State Water Project Department of Water Resources Since late February, recent atmospheric rivers brought moderate precipitation and colder temperatures across California. These storms contributed to increased runoff and improved statewide snowpack, especially in the northern Sierra where the snowpack is at 114% of the historical average. These conditions, along with a conservative forecast of conditions through the rest of the year, support the Department of Water Resources (DWR) in increasing the State Water Project (SWP) allocation from 35 percent to 40 percent of most State Water Project (SWP) contractors' requested Maximum Annual Table A Amounts for 2025, as shown in Attachment A = 2025 SWP Allocation. DWR may revise the SWP allocation if water supply conditions change. To determine the available SWP water supplies, DWR considers such factors as SWP contractors' 2025 demands, existing storage in SWP conservation facilities, estimates of future runoff, SWP operational and regulatory requirements from the Federal Endangered Species Act and California Endangered Species Act, and water rights obligations under the State Water Resources Control Board's authority. To schedule SWP water deliveries under this allocation, DWR will develop the 40 percent water delivery schedules by prorating the 50 percent schedules submitted by the SWP contractors in October 2024 (as part of initial requests) or as revised with any subsequent updates. If an SWP contractor foresees any changes to their water delivery schedule, please communicate such changes to DWR in a timely manner. If you have any questions or need additional information, please contact me at eyatuaheustrases Attachment A: 2025 State Water Project Allocation, updated March 25, 2025 DWR 9625 (Rev. 3/12) Docusign Envelope ID: 73AB3CDC-SCEE-4ED3-BE02-4471BBC13FDF Attachment A 2025 STATE WATER PROJECT ALLOCATION Updated March 25, 2025 Maximum Annual Approved Table A Approved Table A Amount Allocation Allocation as a (Acre-Feet) (Acre-Feet) Percentage of SWP Contractors Maximum Annual Table A Amount (1) (2) (3) = (2)/(1) FEATHER RIVER County of Butte 27,500 19,250 70% Plumas County FC&WCD 2,700 1,080 40% City of Yuba City 9,600 5,760 60% Subtotal 39,800 26,090 NORTH BAY Napa County FC&WCD 29,025 17,415 60% Solano County WA 47,756 28,654 60% Subtotal 76,781 46,069 SOUTH BAY Alameda County FC&WCD, Zone 7 80,619 32,248 40% Alameda County WD 42,000 16,800 40% Santa Clara Valley WD 100,000 40,000 40% Subtotal 222,619 89,048 SAN JOAQUIN VALLEY Oak Flat WD 5,700 2,280 40% County of Kings 9,305 3,722 40% Dudley Ridge WD 41,350 16,540 40% Empire West Side ID 3,617 1,447 40% Kern County WA 982,730 393,092 40% Tulare Lake Basin WSD 86,854 34,742 40% Subtotal 1,129,556 451,823 CENTRAL COASTAL San Luis Obispo County FC&WCD 25,000 10,000 40% Santa Barbara County FC&WCD 45,486 18,195 40% Subtotal 70,486 28,195 SOUTHERN CALIFORNIA Antelope Valley-East Kern WA 144,844 57,938 40% Santa Clarita Valley WA 95,200 38,080 40% Coachella Valley WD 138,350 55,340 40% Crestline-Lake Arrowhead WA 5,800 2,320 40% Desert WA 55,750 22,300 40% Littlerock Creek ID 2,300 920 40% Metropolitan WDSC 1,911,500 764,600 40% Mojave WA 89,800 35,920 40% Palmdale WD 21,300 8,520 40% San Bernardino Valley MWD 102,600 41,040 40% San Gabriel Valley MWD 28,800 11,520 40% San Gorgonio Pass WA 17,300 6,920 40% Ventura County WPD 20,000 8,000 40% Subtotal 2,633,544 1,053,418 TOTAL 4,172,786 1,694,643 -41% AVILA BEACH COMMUNITY SERVICES DISTRICT ESTABLISHED FEB.1997 SUBJECT: April 2025 Operations and Maintenance Report Compliance There were no compliance issues for the month of March. The March 2025 Self-Monitoring Reports and associated data tables & graphs will be provided in the May 13th Board meeting packet. Wastewater Treatment Plant With contractor assistance, staff rerouted the anaerobic digester supernatant line. The existing line was installed in the early 1960s runs under the plant and was plugged. Staff were: not able to clear the obstruction, sO we determined that the best course of action was to tie it into a different pipe that also returns to the influent lift station. The project was completed as planned. Staff continues to work with Cloacina to address the remaining punch list items for the MBR Warranty. The MBR unit will be taken offline in April for a few days to complete warranty work. Staff met with a chemical supplier to consider the use of a natural flocculant to help in lowering sludge hauling and disposal costs. The vendor sent us a sample oft their cationic flocculant, andjar tests are underway to determine its efficacy and ifit will optimize aerobic digester performance. Annual pump inspections are planned for the month of April. Wastewater Collection System Standard preventative maintenance was performed on the collections system. The annual collections system report was submitted to the Water Board on April 1st. Water System Staff continues to monitor chloramine residuals to ensure proper ammonia levels are maintained to prevent nitrification. The Electronic Annual Report (EAR) was prepared and submitted to the Water Board. AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: Board ofDirectors FROM: Brad Hagemann, General Manager PAN DATE: April 8th, 2025 ITEM 9.A. 2025 Annual Weed Abatement Program. Recommendation: Adopt Resolution No. 2025-02 Declaring Weeds, Dry Grass and Trash to be a Nuisance and provide for Abatement and set June 24th, 2 2025, as the Public Hearing date to hear any objections to the required clearance and to coordinate with CAL Fire for their participation. Discussion: Each year the District coordinates an Annual Weed Abatement Program in the community to ensure that weeds, dry grass and trash are cleaned up and do not pose a fire hazard. Typically, property owners take steps to clean up trash and provide proper weed abatement. However, even after an initial request, several parcels in town typically require posting and cleanup. Most property owners comply with the posting and clean up the posted lots in a timely manner. Attached to this staff report is the Weed Abatement Notification that will be sent out with the April, water and sewer bill and Resolution No. 2025-02. AVILA BEACH COMMUNITY SERVICES DISTRICT RESOLUTION No. 2025-02 RESOLUTION OF THE BOARD OF DIRECTORS OF THE AVILA BEACH COMMUNITY SERVICES DISTRICT DECLARING WEEDS, DRY GRASS, AND TRASH TO BE A NUISANCE AND THREAT TO PUBLIC SAFETY AND PROVIDING FOR ABATEMENT WHEREAS, there exists on certain lots and parcels of real property within the District, weeds, dry grass, brush, litter and other flammable material which endanger the public safety; WHEREAS, The Board of Directors finds these conditions constitute a public nuisance and safety hazard and deem that these conditions should be abated; WHEREAS, pursuant to law, notice shall be given to destroy and remove, and clear, dry weeds, grass brush, litter, trash and other flammable materials on certain lots and parcels of land within the District, and a hearing where concerns about such matters will be heard is hereby set for 24th day of. June, 2025, at 1:00 P.M. at the Avila Beach Community Services District meeting place at 100 San Luis Street, Avila Beach CA 93424, WHEREAS, the Fire Chief of CAL FIRE is hereby designated as the person referred to in the Health and Safety code 14890, to abate these conditions. NOW, THEREFORE, BE IT RESOLVED, by Board of Directors that the Fire Chiefi is hereby directed to post notice and send written notice to property owners where the conditions described above exists. ON MOTION of Director seconded by Director and the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution is hereby adopted this gth day of April 2025. Peter Kelley, President Attest: Brad Hagemann General Manager AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: Board ofDirectors FROM: Brad Hagemann, General Manager DATE: April 8, 2025 ITEM 9.B Presentation and Review ofPreliminary FY 2025-26 District Budget Recommendation: 1. Receive staff report and provide comments on the Preliminary FY 2025/26 Budget 2. Advertise two weeks in advance for a public hearing and anticipated adoption of the Final Budget on May 13, 2025 Funding: Revenues and Expenditures for FY 2025-26 are to be administered in accordance with the adopted budget. Discussion: Each year the District prepares and adopts an operating and capital projects budget for the coming Fiscal Year. The budget preparation process typically includes any adjustments to the water and/or sewer fee schedules. In late 2019 the Board retained a consultant to prepare a Cost of Services and Rate Study. In May 2020, the Board concluded the Prop 218 Hearing Process and adopted a five-year rate schedule that included a maximum 3% per year water and sewer revenue increase. FY 2024-25 was the last year of the Rate Study. At the Board's direction staff held off on conducting a new rate study until late 2025 or early 2026. Rates for FY 2025/26 will remain the same until the Board approved a new Rate Study and completes the Prop 218 rate hearing process. Consistent with last year, staff wanted to get an early start on the budget review and adoption process by bringing the draft budget to the full Board in April and target the budget hearing for the May 13, 2025, regular meeting. Staff S initial observations/recommendations for the FY 2025/26 budget include: As noted above, lacking an updated Cost of Services and Rate study, staff recommends the Board not increase the water or sewer rates for FY 2025/26. Based on County projections, staff anticipates a 4% - 6% increase in tax revenues which will help offset anticipated increases in operating expenses. I recommend the Board perform a cost of services and rate study in FY 2025/26 that will inform the Board's decision regarding water and sewer rates that will be implemented in FY 2026/27 through at least FY 2029/30. Attached is the Preliminary FY 2025/26 budget for the Board' S review and comment. The draft budget anticipates: No rate increases for both water and wastewater rates; 4% increase in county tax revenue; Slight increase in interest revenue; $40,000 - $60,000 in connection fee revenue; A 10% increase in wages and benefits due to insurance cost increases; salary step increases and a 3% cost ofliving adjustment; 5% - 8% increase in utility expenses, a 5% increase in most O & M expenses and a 15% increase in water purchase costs due to the Lopez litigation; and Staff anticipates the Cal Fire annual contract will increase approximately 10%, with a budget total of$240,000 The Capital Improvement Program budget anticipates: Wastewater The annual WWTP project loan payment of approximately $206,000. The Harbor District will reimburse the CSD for 33% of the loan payment (approximately $68,000 per year); Continued work on the sewage collection system to minimizeleliminate Inflow and Infiltration; Staffis targeting a project to replace the San Miguel Street gravity sewer line from First St. to the WWTP Staffis also planning a project to paint the exterior ofthe WWTP Water Continued work on the water meter replacement project; Implement the recommendations from this year's water tank #1 inspection to include minor repair, and re-coating of the exterior on Water Tank #1 Admin Staff has initiated a project to repair/replace the fascia and paint the District Admin building. Staffintends to complete that project during FY 2025/26. Staff will present an overview of the projected FY 2024/25 year-end budget figures and the preliminary FY 2025/26 operating budget and capital projects budget. Staff anticipates that the Board will consider adoption ofthe final FY 2025/26 budget at the Board's May 13, 2025, Board meeting. A formal Public Hearing Notice for the budget adoption will be published at least two weeks in advance ofthe May 13, 2025, hearing date. ESTABLISHED FEB.1997 Avila Beach Community Services District DRAFT 2025/26 Fiscal Year Budget Presented to the Board of Directors April 8, 2025 Peter Kelley, President Ara Najarian, Vice President Kristin Berry Howie Kennett John Janowicz Proposed by: Brad Hagemann General Manager/District Engineer Avila Beach Community Services District 2025-26 Fiscal Year Budget Fund Balances AVILA BEACH COMMUNITY SERVICES DISTRICT Cash Account Balances Estimated FY 2024/25 Ending Balances General Checking : Five Star Approx Ending Balance 06/30/25 % 500,000 Pacific Premier Approx Ending Balance 06/30/25 $ 145,000 Money Market Approx Ending Balance 06/30/25 $ 800,000 LAIF - Account Balance Beginning Balance 06/30/24 $ 4,153,000 Transfer In/Out $ 0.00 Interest earned $ 196,000 LAIF Approx Ending Balance 06/30/25 $ 4,349,000 Reserve Account Balances Water Operating Reserve $ 425,000 Capaital Replacement Reserve $ 275,000 Emergency Capital Reserve $ 125,000 Rate Stabilization $ 100,000 Total Water $ 925,000 Wastewater Operating Reserve $ 525,000 Capaital Replacement Reserve $ 1,500,000 Emergency Capital Reserve $ 225,000 Rate Stabilization $ 100,000 Total Wastewater $ 2,350,000 Unallocated General Reserves $ 1,074,000 Total Approx Ending Cash Balance 06/30/25 $ 5,794,000 Total Approx Ending Cash Balance 06/30/24 $ 5,376,000 Approximate Net Difference (unaudited) $ 418,000 Avila Beach Community Services District 2025-26 Fiscal Year Budget Budget Summary 0 a C 00000 90000000000 - - 000000 00000 - 000000000 0 0 o C 00000000 Avila Beach Community Services District 2025-26 Fiscal Year Budget Administrative Fund Avila Beach Community Services District 2025-26 Fiscal Year Budget Sanitary Fund 2N 6 Avila Beach Community Services District 2025-26 Fiscal Year Budget Water Fund of 2 : Avila Beach Community Services District 2025-26 Fiscal Year Budget Street Lighting Fund o 0 0 o ojo a Avila Beach Community Services District 2025-26 Fiscal Year Budget Solid Waste Fund 0000 300 00 Avila Beach Community Services District 2025-26 Fiscal Year Budget District Organization Chart LE Avila Beach Community Services District 2025-26 Fiscal Year Budget Compensation Effective 7/1/25 Avila Beach Community Services District 2025-26 Fiscal Year Budget Water and Sewer Rates FY 2025/26 Proposed Water Fixed and Variable Charges July 1, July 1, July 1, July 1, July 1, July 1, Rate FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY24-25 FY 25-26 Fixed Charge ($ per month) All Customers $47.88 $47.88 $49.32 $50.80 $50.80 $50.80 Variable Charge ($ per HCF) All Customers Tier 1 -01 to 5 units $4.05 $4.05 $4.18 $4.31 $4.31 $4.31 Tier 2 Over 5 units $11.67 $11.67 $12.02 $12.39 $12.39 $12.39 FY 2025/26 Proposed Wastewater Fixed and Variable Charges July 1, July 1, July 1, July 1, July 1, July 1, FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY2 25-26 Fixed Charge ($ per HCF) All Customers $9.50 $9.50 $9.79 $10.08 $10.08 $10.08 Variable Charge ($ per HCF) Single-family 01 to 5 HCF $13.46 $13.46 $13.86 $14.28 $14.28 $14.28 Over 5 HCF 13.46 13.46 13.86 14.28 14.28 14.28 Multifamily Oto5H HCF 13.07 13.07 13.46 13.86 13.86 13.86 Over 5 HCF 13.07 13.07 13.46 13.86 13.86 13.86 Commercial Oto 5 HCF 16.41 16.41 16.90 17.41 17.41 17.41 Over 5 HCF 16.41 16.41 16.90 17.41 17.41 17.41 Hotels 01 to 51 HCF 18.13 18.13 18.67 19.23 19.23 19.23 Over 5 HCF 18.13 18.13 18.67 19.23 19.23 19.23 Restaurants Oto 5H HCF 39.25 39.25 40.43 41.64 41.64 41.64 Over 5 HCF 39.25 39.25 40.43 41.64 41.64 41.64 Industrial Ot to 5 HCF 14.98 14.98 15.43 15.89 15.89 15.89 Over 5 HCF $14.98 $14.98 $15.43 $15.89 $15.89 $15.89 Avila Beach Community Services District 2025-26 Fiscal Year Budget Water and Sewer Capacity Fees RESOLUTION NO. 2013-08 AI RESOLUTION OF THE BOARD OF DIRECTORS OF THE AVILA BEACH COMMUNITY SERVICES DISTRICT ADOPTING CAPACITY FEES FOR BOTH WATER AND SEWER WHEREAS, the Avila Beach Community Services District (herein "District") is a community services district organized under Govt. Code $61000 et seq.; and WHEREAS, the District has amongst its active powers the power to provide water for any beneficial uses (Govt. Code $61100(a)) and to collect and to dispose of sewage and wastewater (Govt. Code $61100(b)); and WHEREAS, the Board of Directors has reviewed the recommendations of NBS and has determined that those charges do not exceed the amount anticipated and are necessary for providing these services to new connections to the water and sewer services within the District (Govt. Code $66013); and WHEREAS, that Notice of this Public Hearing was appropriately published pursuant to Govt. Code $61016; and WHEREAS, that the honorable Board has considered the report of NBS regarding capacity fees on at least four (4) occasions. At the District's last meeting on November 12, 2013, the Board gave direction that the adoption of capacity charges be placed on the upcoming agenda; and WHEREAS, the Board recognizes that the adoption of these new connection fees could cause a hardship upon property owners/developers who have not perfected their right to connect to the District's water and sewer services and wishes to provide a one (1) month grace period before these new connection/capaciy charges take effect. NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE BOARD OF DIRECTORS OF THE AVILA BEACH COMMUNITY SERVICES DISTRICT AS FOLLOWS: 1. The above recitals are true and correct. 2. That the Board hereby adopts the connection/capaciy charges set forth in Attachment "A"t to this Resolution. 3. That the effect of these charges be delayed thirty (30) days as to those holding unperfected preliminary will serves to allow for District processing but shall take effect immediately as to all new applications for District water and sewer services Page 1 of 2 PASSED AND ADOPTED by the Board of Directors of the Avila Beach Community Services District this 10th day of December, 2013, on the following roll call vote: AYES: Rowe, Janowicz, Waldron, Kelley NOES: None ABSENT: Richards ABSTAIN: None Ati ge - Peter Kelley, President Avila Beach Community Services District ATTEST: 7 John Wallace District General Manager and Secretary to the Board APPROVED AS TO FORM: A LPo Michael W. Seitz District Legal Counsel Page 2 of 2 EXHIBIT10 AVILAI BEACH COMMUNITY: SERVICES DISTRICT Water and Wastewater Capacity Charge Analysis Preliminary Draft: Dol Not CHe/ /Distribute. Water Fee Classification: and Calculation of Maximum Fee UPDATED WATER CAPACITYFEES BASED ONI NO. OF EDU'S: Scenario1 Scenario2 Equivalenceio Updated Updaled Type ofUso ExislingWater a2 Bedroom CapacityFee Capacity Fep CapaciyFce! SFRUniE Basedon Based.on 3 Bedroom 3 Bedroom Equivalency Equivalency Single Family Residence or Condominium, per Residence Onel Bedroom $4,780.57 0.67 $3,442 $4,301 Two Bedroom $7,170.86 1.00 $5,163 $6,452 Three Bedroom $9,561.15 1.33 $6,884 $8,602 Four Bedroom $11,951.43 1.67 $8,605 $10,753 Multi Dwelling One! Bedroom $3,824.48 0.53 $2,754 $3,441 Two Bedroom $5,736.69 0.BO $4,130 $5,161 Three Bedroom $7,648.92 1.07 $5,507 $6,882 Mobilel Home $4,780.57 0.67 $3,442 $4,301 Barber: Shop (per chair) $1,912.23 0.27 $1,377 $1,720 Beauty Shop (per chair) $2.390.29 0.33 $1,721 $2,151 Dentisi Office (per chair) $14,341.72 2.00 10,326 $12,903 Department Store (per employee) $764.89 0.11 $551 $688 or,i iflarger, (per 1,000 square feet) $2,292.92 0.32 $1,65 $2,063 Drug Store $9,561.15 1.33 $5,885 $8,602 w/Fountain Service add: $25,815.10 3.60 $i8,517 $23,226 fServing Meals add (per seat): $956.11 0.13 $686 $B60 Laundry (per Standard washing machine) $19,122.29 2.67 $13. 168 $17,205 Meat Market (per 1,000 square feet off floor area) $956.11 0.13 $638 $860 Molel or Hotel (per room) $2,390.29 0.33 $1 221 $2,151 Office Building (per employee) $478.06 0.07 $344 $430 or, iflarger, (per 1,000 square feet) $2,294.68 0.32 si .652 $2,065 Physicians Office (per examining room) $3,824.46 0.53 $2.75: $3,441 Restaurant (per seat at: 20 gallons per day pers seat) $382.45 0.05 $275 $344 Theatre (per seaty $57.37 0.01 $41 $52 Other nony wateri intensive estabishments: (per 500 gallons per day) $9,561.15 1.33 $6,884 $8,602 Boarding School, Elem (per student) $1,434.17 0.20 $1,033 $1,290 Boarding School, Senior (per student) $1,912.23 0.27 $1,377 $1,720 Church (per seat) $57.37 0.01 $41 $52 Country Club (per member) $478.06 0.07 $344 $430 Civic Club (perr member) $57.37 0.01 $41 $52 Elementary! School (per student) $305.96 0.04 $220 $275 Nursing! Homes (pert bed) $2,868.34 0.40 $2,065 $2,581 Rooming House (per resident) $1,912.23 0.27 $1,377 $1,720 Summer Camps (perr resident or camper) $1,147.34 0.16 $826 $1,032 1. ABCSDe currentlyr refers to the Capacity Fee as a Hookup Fee, however NBS recommends the District use "Capacity Fce'a ast thet term fart this fee to be consistent withi industy standards. .andb becsusek Ar more appropriately describes what the feeis. feet and 2.Foruses not specifically includedi int this schedule, and for hybridi uses, ass es ssments shall be determined by calculating annual water usage ofthe use ina acret multiplying by $17,057.09. 3. Per ABCSD staff, curento capacity fees are based on Metcalfa and Eddy strengthfow factors. NBS has calculated updated capacily fees based on ther relationship ofd curent feesf for 2-4 bedroom and: 3-bedroom SFR units to alld other customer dasses. NBS- Local Govemment Solutions Page 25 of2 26 Web. www.nbsgov. com Toll-Froe: 800.676.7516 AVILA BEACH COMMUNITY SERVICES DISTRICT EXHIBIT11 Water and Wastewater Capacity Charge Analysis Preliminary Draft: Do Not Cite /Distribute. Wastewater Fee Classification and Calculation of Maximum Fee UPDATED SEWER CAPACITY FEES BASED ON NO. OF EDU'S: Scenario Sconaroz Equivalence 10 Updated Updated Exinting Water Capacify Fce CapacityFon Typo of Use Capacity Fcol a2-Bedroom Basedon Basedon SFRUnE 23 Bedroom 20 Bedroom Equivalency Equlvalency Single Family Residence or Condominium, per Residence One Bedroom $980.94 0,67 $6,253 $8,320 Two Bedroom $1,471.41 1.00 $9,379 $12,481 Three Bedroom $1,961.88 1.33 $12,505 $16,641 Four Bedroom $2,452.35 1.67 $15,632 $20,801 Multi Dwelling* One Bedroom $784.75 0.53 $5,002 $6,656 Twol Bedroom $1,177,13 0.80 $7,503 $9,985 Three Bedroom $1,569.51 1.07 $10,004 $13,313 Mobile Home" $980.94 0.67 $6,253 $8,320 Barber Shop" (per chair) $392.38 0.27 $2,501 $3,328 Beauly Shop"", (per chair) $490,47 0.33 $3,126 $4,160 Dentist Office" (per chair) $2,942.83 2.00 18,758 $24,962 Depariment Store (pere employee) $156.95 0.11 $1,000 $1,331 or, iflarger, (per 1,000: square feet) $470.49 0.32 2,891 $3,991 Drug Store" $1,961.88 1.33 $,2,505 $16,641 M Fountain Service add: $5,297.09 3.60 $:3.745 $44,931 "Serving Meals add (per seat): $196.19 0.13 $5.251 $1,664 Laundry"* $3,923.77 2.67 $25.011 $33,282 (per Standard washingr machine) Meal Marker" $196.19 0.13 $151 $1,664 (per 1,000 square feet off fioor area) Motel orHotel (per room) $490.47 0.33 $3/26 $4,160 Office Building" (per employee) $98.09 0.07 sp2 $832 or, Iflarger, (per 1,000 square feet) $470.85 0.32 $i,051 $3,994 Physicians Office" $784.75 0.53 $,042 $6,656 (pere examiningr room) Restauran!"* $78,48 0,05 $500 $666 (pers seat at: 20 gallons per day per seat) Theatre" (pers seat) $11.77 0.01 $75 $100 Other non water intensivee establishments": (per 500 gallons per day) $1,961.88 1.33 $12,505 $16,641 Boarding School, Elem (per student) $294.28 0.20 $1,876 $2,486 Boarding School, Senior (per studant) $392.38 0.27 $2,501 $3,328 Church (per seat) $11.77 0.01 $75 $100 Country Club (perr member) $98.09 0,07 $625 $832 Civic Club" (perr member) $11.77 0.01 $75 $100 Elementary School (per student) $62.78 0.04 $400 $533 Nursing Homes (per bed) $588.57 0.40 $3,752 $4,992 Roomingh House (per resident) $392.38 0.27 $2,501 $3,328 Summer Camps (perr resident or camper) $235.43 0.16 $1,501 $1,997 . ABCSD currentiy relers ton the Capecity Foea as a Hookup Foe, however NBS recommends thet District use' Capacily Fee" est the ferm for ths fve lobe consistenty withi industry standards and! Decause K more appropriately describes what! the fee Is. 2. Fort those uses nots speclicaly includedh int the forogoings Schedule, and for hybrid uses, assessments shallb be delermined! by cakculatinga annual waler usage oftheu use in acre eela andm multiplying by the applicable acre foot rate fort thatu use(s) under Paragraph A B, arcofthls seotion. 3. PerA ABCSD staf, curent cupaciy lees are based onk Metcalfa and Eddy strengthlow factors. NBS has calculated updated capacity faes based ont the relationshpota current fees for 2-bodroom and3 3-bedroom SFR units to ail other customer classes. The folowingnotes are applicable tot the existing cepacity foes: A Uses in which ration ofwater usedn to sewage producedi is essentialy- 100% water used, 80% sewage produced; based upon $1,987. 54 per acre foot annual water use. Usesi inv whicha ar ratio ofw waters usedtos sewage producedise essentially- 100% water used, 90% sewage produced; based upon 52,208.3 38A per acre foot ofv water used, markedby" : C. Usesi in whiche essentially 100% ofd thes water used s converteds to sewage; based upon: $3,229. 74 pars acre. loor ofv water used, marked by NBS Local vemments Solutions 26 Toll-Free: 676,7516 Page: of26 Web: www. nbsgov.com 800. Avila Beach Community Services District 2025-26 Fiscal Year Budget Capital Equpment/Projects AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: Board of Directors FROM: Brad Hagemann, General Managet DATE: April 8, 2025 ITEM 9C: Award Contract to GSE Construction Inc. for coating and repairs on the WWTP Primary Clarifier Recommendation: Receive this staff report, and direct staff to execute a contract with GSE Construction for coating and repairs on the WWTP Primary Clarifier consistent with their February 3, 2025, Proposal. Discussion: The WWTP primary clarifier was initially installed in the early 1960s. The District has completed several projects over the last sixty plus years to repair and replace the clarifier components. Recently, staff noted that the clarifier trough coating has deteriorated and needs to be re-coated. This type of coating work needs to be completed by contractors that specializes in this type of work. Surface preparation and the coating application is critical to achieve a long-lasting coated surface that can withstand the harsh environment. Staff requested quotes from two local contractors and one contractor (GSE Inc.) that is not local, but they are working on a large WWTP project at Cal Poly and have staff in the area for the next couple of years. The two local contractors declined to quote on the project, but the District did receive a quote from GSE Inc. (attached). Staff recommends the Board approve the project and direct staff to enter into a contract with GSE Inc. to complete the repair and coating project. Attachment: GSE Inc., Proposal dated February 3, 2025 9 9 6 0 6 3 9 a 6 - 0 0 9 S 0 9 6 - $ 0 9 9 9 9 - 6 5 5 8 a 3 3 f : - - o o 0 6 o 0 A A EA A - 2V o 0 8 8 9 9 0 a 5 E E E 9 E E 5 %* * - 6 0 9 do C 0o 5 : 6 KS Industries, LP KSI FABRICATION & MACHINE, INC 6000 DISTRICT BLVD Bakersfield, CA 93313 KSi Phone: 661-617-1612 Fax: 661-832-5126 Quote: Avila Clarifier and Lift Station Coating Repairs To: GSE Construction Quote Number: 2024-5229 Inquiry: Quote Date: 1/17/2025 Contact: Marc Saar Quote Expires: 6/30/2025 Phone: Ship Via: N/A Email: FOB: Job Site Terms: Net 30 Thank you for the opportunity to submit this quotation. Proposed Schedule: See notes under line items Quality Comments: Coating quality control documentation will be sent to Customer upon request Surface Preparation and Coating Comments: Coating System: Sherwin Williams Duraplate 6100 Surface Preparation Requirements: SSPC-SP 13 CSP 4-5 Dry Film Thickness: 80-125DFT Masking Requirements: Square off all Coating repairs General Comments: 1) All material pricing is subject to market conditions, availability and surcharges ARO. 2) Spent Abrasive Disposal is included in Cost 3) Line item 1 does not include Scaffolding. It is assumed that walking in the Trough will give access for surface prep and coating 4) Linei item 1 includes coating the interior of the trough only 5) Payment and Performance Bonds are Excluded. If Bond is required costs will be passed on to customer at Cost. 6) Line item 2 is estimated based on the assumption that existing well lining is not T-lock or Coal Tar Enamel. 7) Line Item 2 does not include Rebar, Concrete Spall Repar or Masonry Work 8) Lift station equipment such as pumps piping etc to be removed by other prior to Mobilization 9) Price is based on having access to line item 1 and 2 ati the same time 10) Concrete Resurfacing up to 1/2in included using Duraplate 2300 11) 1/4in termination cuts included Item Description Qty UM Total 1 30' Diameter Clarifier- Recoat inside of Trough 1 LS $29,530.00 Linei item 1i ise estimated to take 3-4 days 2 Lift Station Concrete Recoating 1 LS $41,850.00 TOTAL: $71,380.00 KSF Fabrication & Machine GSE Representative Requesting Services: Authorized Signature Authorized: Signature Erik Anfinson Printed Name Printed Name SBC Manager 1/17/2025 Title Date Title Date Page 1 of1